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Board of Commissioners Minutes 2001-2002
Smith then shared a draft MOU. Mr. Smith said he had concerns about some portions of the MOU. These concerns were: 1. That one member of the Centralina Council of Governments’ Executive Board serve on the RPO Technical Advisory Committee. (Smith said that if this occurred, the person should be an ex-officio member.) 2. That municipalities pay $500 and counties pay $1,000 for membership towards the local match, with the remaining allocation to be based upon the percentage of the total RPO population. (Smith did not feel this was fair.) Also, the MOU stipulated that only one annual block of membership hours ( free) could be used. (Smith felt the governing bodies should be allowed to use more membership blocks.) 3. That the voting structure allowed one vote per jurisdiction. (Smith said the counties with the most municipalities would have more votes, e.g., Cleveland would automatically have 16 votes compared to Iredell’s 6 votes.) Commissioner Williams said that in the past, Rowan County had been considered as a possible partnering county. He asked what happened to these discussions Smith said this possibility had not been eliminated. He said, “We are still looking at them (Rowan County).” Williams asked if Rowan could be included at a later date. Smith said yes. County Manager Mashburn said NCDOT Board Member Johnson had met with the Rowan County officials about the RPOs. Commissioner Bowles asked if Iredell County could be removed from the RPO, if it desired to do so in the future. Smith said yes. The commissioners agreed to approve a resolution in support of participating in the Lake Norman Rural Transportation Planning Organization, but declined to approve the MOU at this time. It was requested that the staff meet with the relevant person(s) at Centralina and DOT Board Member Frank Johnson about the various MOU concerns. PRESENTATION FROM ARCHITECTURAL FIRMS REGARDING THE IREDELL COUNTY GOVERNMENT BUILDING — SOUTH (Formerly, the Lowrance Hospital/Lake Norman Regional Medical Center Building): Mashburn said the General Statutes allowed local governments to negotiate with architectural firms on the design of governmental facilities. Support Services Director Jim Vernon said letters asking for qualifications were sent to six architectural firms. Out of the six, two firms were requested to attend the briefing. Vernon said the firm’s representatives would discuss their ideas concerning the renovation of the former hospital; especially in regards to configuring the site into court space, probation/parole offices, law enforcement offices and health department offices. He then introduced Robert Johnson and Larry Schaeffer, with the Martin Boal Anthony & Johnson (MBAJ) Architectural firm. MBAJ Presentation: R. Johnson said MBAJ had extensive experience in various types of public and private facilities, including courts and law enforcement Offices. He said the firm had extensive experience in the rejuvenation of abandoned buildings. Mr. Johnson said MBAJ was a full-service firm that would first survey the hospital building and plan the first floor with the understanding that the entire building would be used in the future. Architect Johnson said it was important to remember the NR | | | other floors when the design work for the first phase was being completed. He said the facility’s public entrance way could be maintained along with the four pipe mechanical system. Schaeffer said the firm would be good stewards of the taxpayer’s money. He said he was a resident of Iredell County, and the project would be closely monitored. Mr. Schaffer showed a cost control chart for several recent projects and noted that on average, all of the work had been accomplished under budget by at least four percent. He said one project was under budget by nine percent at completion. *“* ek * * Chairman Tice asked if the Lake Norman High School project was on schedule. R. Johnson said yes, and the project was under budget. Commissioner Johnson said he understood that the design of court facilities had much to do with the operating costs. He asked if the firm would make use of the state officials in Raleigh who would have knowledge about court facility designs. R. Johnson said yes. Vernon then introduced Richard Atkinson, Jim Powell, and Ryan Gattis of the Atkinson Dyer Watson (ADW) firm. ADW Presentation: Powell said that basically, the ADW firm did governmental work. He said the firm started with two people but now had expanded to 41 employees. He said a key component of any project was good communication. Mr. Powell said the firm would have to look at the building and determine the “realistic needs of the occupants.” Atkinson said the firm did “adaptive reuse” of existing buildings. He said the firm had a copy of the Fluor Daniel Study that was done on the hospital facility. Atkinson said his firm would “fine tune” the study and develop a program to match the money and space needs. Mr. Atkinson said the firm would develop the first phase (first floor) for easy development of the upper floors - - easy accessibility. Gattis shared information about the firm’s work on the Rowan Justice Center. He said this project entailed the conversion of an existing building into a court facility. xe ee Commissioner Bowles asked the firm’s opinion of the Fluor Daniel layout. Powell said it was a good start; however, all of the information would have to be verified. The commissioners mentioned that both firms offered the expertise and qualifications needed for the architectural and engineering services relative to the design/construction of the Iredell County Government Center - South. It was decided, however, to negotiate with the Martin Boal Anthony & Johnson firm. REQUEST FOR APPROVAL OF A RESOLUTION DECLARING THAT IREDELL COUNTY BE DESIGNATED AS THE LEAD AGENCY FOR THE RURAL PUBLIC TRANSPORTATION PROJECTS FUNDED BY THE NORTH CAROLINA DEPARTMENT OF TRANSPORTATION: — Ben Garrison, the Vocational Workshop Executive Director, and Chairman of the Iredell Transportation Authority, said a resolution needed to be approved designating the county as the lead agency applicant for rural public transportation funding. He said the county manager would be authorized to apply for any future funding. (In the past, the Vocational Workshop served as the lead agency.) REQUEST FOR APPROVAL TO TRANSFER THE PROGRAM MANAGER’S RESPONSIBILITIES INVOLVED WITH THE JUVENILE JUSTICE AND DELINQUENCY INTERVENTION/PREVENTION BUREAU’S PROGRAM AGREEMENT FOR RESIDENTIAL YOUTH SERVICES TO THE BARIUM SPRINGS HOME FOR CHILDREN: Dean Vick, the Regional Consultant for the Department of Juvenile Justice, and Carl Duncan, the Chief Juvenile Probation Officer for Iredell County, attended the meeting. Mashburn said that by eliminating Iredell County as the program manager, Barium Springs would be able to directly apply for state funds from the Juvenile Crime Prevention Council. He said the county would, however, continue to provide the local match (30%). Mashburn said the match for 2001/02 was $50,539. REQUEST FOR APPROVAL OF A BUDGET TRANSFER IN THE GEOGRAPHIC INFORMATION SYSTEMS (GIS)/MAPPING DEPARTMENT INVOLVING THE TRANSITION FROM INFOCAD TO ArcInfo (BUDGET TRANSFER OF $11,550 FROM PART-TIME SALARIES TO TRAINING AND $2,750 FROM PART-TIME SALARIES TO NON-DEPRECIATED ASSETS): County Assessor Weisner, GIS Administrator Terry McLain, and GIS Analyst Lee Ann Owens explained this request. Weisner said he and the GIS employees were dissatisfied with the current software. McLain said the current system did not allow Internet access. He said the county planning and sheriff's department already had Arcinfo. Also, the Town of Mooresville was using the ArcInfo software. Commissioner Johnson asked the total cost of converting over to the new software. Weisner said $59,700. He said a part time mapping employee recently retired, and the department’s supervisors felt they could utilize the unspent salary funds for the software purchase. Weisner said the department was now organized and operating in such a manner that it did not need the part-time position. Mr. Weisner said the current data in the system could be converted over to the new software. ADJOURNMENT: Chairman Tice adjourned the briefing session at 6:55 p.m. , / Approved: Aas pA he 4 vil JK dipl ‘2 [TA CIC ie Clerk to the Board IREDELL COUNTY BOARD OF COMMISSIONERS REGULAR MINUTES NOVEMBER 20, 2001 The Iredell County Board of Commissioners met in Regular Session on Tuesday, November 20, 2001, at 7:00 p.m., in the Iredell County Government Center, 200 South Center Street, Statesville, NC. Present: Chairman Sara Haire Tice Vice Chairman Steve D. Johnson Tommy E. Bowles Karen B. Ray R. Godfrey Williams Staff Present: County Manager Joel Mashburn, County Attorney William P. Pope, Finance Director Susan Blumenstein, County Assessor Brent Weisner, and C lerk to the Board Jean Moore. CALL TO ORDER by Chairman Tice. INVOCATION by Commissioner Johnson. PLEDGE OF ALLEGIANCE TO THE FLAG: The pledge was led by Boy Scout Troop 607, affiliated with Concord Presbyterian Church, 3867 Taylorsville Hwy., Statesville, NC. Scouts Cameron Ayers, Jared Bradburn, Daniel Ervin, Cole Johnson, Brian Lackey and Robbie Sherwood, along with troop leader, Junior Sherrill, attended the meeting. ADJUSTMENTS OF THE AGENDA: MOTION by Chairman Tice to approve the following adjustments to the agenda. Additions: * A Request for the Department of Transportation to Increase the Clean-Up and Maintenance Efforts on Interstate 77 Deletions: | * A Request from the Iredell Soil and Water Conservation Office for Continued Participation in the Beaver Management Assistance Program from 10/1/01 - 09/30/02 at a cost of $4,000. (The cost for this service was included in the 2001/02 budget, and this is why the request was deleted from the agenda.) Revisions: * Presentations Regarding the Selection of an Architectural Firm for the Iredell County Government Center — South. (The presentations occurred during the briefing session, and the board decided to negotiate with the firm of Martin Boal Anthony and Johnson.) * A Presentation on Rural Transportation Planning Organizations (RPOs) (This presentation was given during the briefing session, and the board decided to approve a resolution in support. At the present time, the board declined to approve a Memorandum of Understanding.) VOTING: Ayes — 5; Nays — 0. APPOINTMENTS BEFORE THE BOARD PRESENTATION OF THE COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR IREDELL COUNTY, YEAR ENDED JUNE 30, 2001, BY RON MCLELLAND, CPA, WITH THE FIRM OF MCLELLAND, RUTHERFORD & MCKENZIE, P.A.: McLelland said he was pleased to present the annual financial report. He said the report was submitted to the Local Government Commission on October 22, 2001, and it was approved on October 31. Mr. McLelland said his firm’s report was unqualified, and there were no findings of noncompliance with either state or federal awards, or laws and regulations. He said there were no questioned costs. McLelland said the report showed the various material budget amendments that occurred during the year. He pointed out that in a “perfect world” budget amendments would not be necessary. He said, however, that since this was not the case, the board had to | approve numerous budget amendments throughout the year. McLelland said he and the Local Government Commission encouraged the budget amendment practice. Mr. McLelland said that if additional revenues came in during the budget year, there were laws stipulating they first had to be appropriated before being spent. McLelland stressed the importance of adopting budget amendments for unexpected expenditures and revenues. McLelland then discussed a statistical handout that had been prepared about the county’s finances. He said “cash and investments were up to the tune of $17+ million, but the majority of this was unspent monies borrowed and related to the school installment notes.” McLelland said new governmental accounting standards would mandate a change in the report’s format next year. Chairman Tice accepted the annual report and thanked Finance Director Blumenstein, and her staff, for their excellent work. PRESENTATION OF THE “TAXPAYER’S FRIEND AWARD” BY BUDDY HEMRIC, OF THE IREDELL CITIZENS FOR INTEGRITY IN GOVERNMENT, ORGANIZATION: Buddy Hemric presented the Taxpayer’s Friend Award to Support Services Director Jim Vernon. Chairman Tice congratulated Mr. Vernon on his achievement. PUBLIC HEARING Chairman Tice declared the meeting to be in a public hearing. CONSIDERATION OF THE COMMUNITY TRANSPORTATION PROGRAM (CTP) APPLICATION: Mr. Ben Garrison, the Executive Director of the Vocational Workshop, and the Chairman of the Iredell Transportation Authority, said the purpose of the hearing was to give the public an opportunity to speak about the CTP application for Fiscal Year 2003. He said the application was submitted annually, and in the past, the Vocational Workshop had been responsible for its submission. Garrison said, however, the county would be submitting the application in the future. He said the application was composed of the administrative part and the capital/operating assistance segment. Garrison said this year, state and federal funds totaling $229,000 had been received. He said these funds had a match of $34,425 that was funded by the county and from operating fees. No one else spoke and Chairman Tice adjourned the public hearing. RURAL TRANSPORTATION PLANNING ORGANIZATIONS (RPOS): Planning Supervisor Smith said discussions had recently occurred with North Carolina Department of Transportation Board Member Frank Johnson about the possible establishment of an RPO. He said a proposal had been submitted to establish the Lake Norman RPO composed of Cleveland, Lincoln, Iredell and a portion of Gaston County. Smith said the state had appropriated funding for future transportation needs throughout the state. He said RPOs would aid rural counties in seeking transportation improvements. Commissioner Bowles said he understood that if the county did not partner with other counties in an RPO, it would be virtually overlooked as far as transportation funding in the future. Smith said this was correct. He said there would probably be a three-tier system as the state looked at priorities -- Metropolitan Planning Organizations, Rural Transportation Planning Organizations, and the remaining entities. He said the “remaining entities would probably be left out in the cold.” | | | by Commissioner Johnson to approve the following resolution supporting the establishment of a Rural Transportation Planning Organization for Iredell County, but to request the staff to express the board’s concerns about (1) the voting stipulations in the Memorandum of Understanding and (2) request for the staff to study the composition of the proposed RPO to insure that Iredell County was aligned with counties having the same traffic patterns. VOTING: Ayes — 5; Nays — 0. RESOLUTION IN SUPPORT OF LOCAL GOVERNMENT PARTICIPATION IN THE LAKE NORMAN RURAL TRANSPORTATION PLANNING ORGANIZATION WHEREAS, Section 135 of Title 23, United States Code, declares that it is in the national interest to encourage and promote the development of transportation systems embracing various modes of transportation in a manner that will serve all areas of the State efficiently and effectively; and WHEREAS, North Carolina General Statute 136-18 was amended by the North Carolina General Assembly by ratification of Senate Bill 1195 on July 6, 2000, and this same bill was signed by the Governor on July 14, 2000, and subsequently Chaptered, and which Chaptered statute provided for the establishment of Rural Transportation Planning Organizations (RPOs), similar in concept to Metropolitan Planning Organizations (MPOs) which provide transportation planning in North Carolina's urban areas; and WHEREAS, the establishment of a Rural Transportation Planning Organization (RPO), similar in concept to the urban Metropolitan Transportation Planning Organizations (MPOs) would provide rural areas the opportunity to work in partnership with the North Carolina Department of Transportation toward the development of sound, short and long range transportation planning for rural areas; and, WHEREAS, the establishment of a Rural Transportation Planning Organization for the four counties in the “Lake Norman” area would assist the North Carolina Department of Transportation in complying with the provisions of the Transportation Equity Act for the 21st Century (TEA 21), enacted June 9, 1998, relative to the participation of local officials and the public in the transportation planning process; and WHEREAS, Iredell County is a jurisdiction in this area eligible to participate in the Rural Transportation Planning Organization. NOW THEREFORE, BE IT RESOLVED that Iredell County does hereby express its intent to participate in the Lake Norman Rural Transportation Planning Organization, staffed by Centralina Council of Governments. BE IT FURTHER RESOLVED that Iredeil County encourages its neighboring entities eligible to participate in this process to do so to provide for continual, cooperative, and comprehensive transportation planning in rural parts of North Carolina and this region. --- CONSENT AGENDA --------------------------------------- by Commissioner Williams to approve the following nine (9) consent agenda items. VOTING: Ayes — 5; Nays — 0. 1. APPROVAL TO NEGOTIATE WITH MARTIN BOAL ANTHONY & JOHNSON FOR THE ARCHITECTURAL/ENGINEERING SERVICES REGARDING THE IREDELL COUNTY GOVERNMENT BUILDING - SOUTH. (This firm is located in Charlotte, NC. See briefing minutes for additional information.) 2. REQUEST FOR APPROVAL OF A RESOLUTION DECLARING THAT IREDELL COUNTY BE DESIGNATED AS THE LEAD AGENCY FOR THE resolution was approved. RESOLUTION NCDOT LEAD AGENCY CHANGE WHEREAS, the Iredell County Board of Commissioners has recognized and provided financial support to the Iredell Vocational Workshop, Inc., to serve as the “Lead Agency” applicant for Rural Public Transportation Projects funded by the North Carolina Department of Transportation; and WHEREAS, the Iredell Vocational Workshop, Inc., has petitioned the Board of Commissioners to transfer the “Lead Agency” applicant status back to the County for the purpose of providing full warranty of compliance with requirements of the Federal Transit Administration and the Public Transportation Division. NOW THEREFORE, BE IT RESOLVED that the Iredell County Board of Commissioners is requesting the North Carolina Department of Transportation to recognize the County of Iredell as the legal applicant for all Administrative, Capital and Operating grants that are awarded to Iredell C ounty. Other provisions of this agreement are: 1. That the effective date for the County to be the legal applicant is on the 1" day of July 2002. 2. That the FY’2003 Community Transportation Program (CTP) application scheduled for completion on June 30, 2002 reflects that the Iredell County Board of Commissioners is now the legal applicant beginning with the FY’2003 CTP application. 3. That the Board of Commissioners hereby assures and certifies to the NC Department of Transportation that it will comply with the federal and State statutes, regulations, executive orders, Section 5333 [b] Warranty, and all administrative requirements which relate to the applications made to and grants received from the Federal Transit Administration and the North Carolina Transportation Division. 4. That the present fleet of twenty-five vehicles will remain titled to the Iredell Vocational Workshop, Inc., until such time that the vehicles are replaced. This will serve the purpose of avoiding a three percent (3%) highway tax (estimated $1,500 per vehicle) that is charged for a title transfer. Beginning with FY’2003, all acquired vehicles will be titled to Iredell County. J. That Iredell County, as the lessee. will sign a standard lease agreement with the Iredell Vocational Workshop, Inc., as the lessor. The Purpose of this agreement is to assure the lessor and the North Carolina Department of Transportation that the Project Equipment will be used in accordance with the procedures and guidelines set forth in Federal Transit Administration Circulars 5010.1C, 9040.1, and 9070.1E, all of which are dated October 1, 1998, or any subsequent revisions or amendments thereto. an advisory committee. 7. That the County Manager is authorized to apply for funding, execute any agreements, and provide necessary assurances and certifications to the North C. arolina Department of Transportation. 8. That the County Finance Director serve as the “Primary Designee” and the ITA C hairman as the Alternate Designee” to submit all reimbursement requests, budget revisions/amendments, and place approved vehicle orders on behalf of the county. * kK & 3. REQUEST FOR APPROVAL OF THE OCTOBER 2001 REFUNDS & RELEASES: Releases for the Month of October 2001 $77,902.66 County 52,406.49 Solid Waste Fees 943.00 East Alexander County Fire #1 37.83 Shepherd’s Fire #2 197.14 Mt. Mourne Fire #3 62.35 All County Fire #4 3,129.94 Statesville City 13,611.01 Statesville Downtown 0 Mooresville Town 6,208.90 Mooresville Downtown 0 Mooresville School 1,047.66 Love Valley 0 Harmony 0 Troutman 258.34 Refunds for the Month of October 2001 $1,393.10 County 874.52 Solid Waste Fees 113.18 East Alexander Co. Fire #1 0 Shepherd’s Fire #2 4.38 Mt. Mourne Fire #3 0 All County Fire #4 54.59 Statesville City 259.44 Statesville Downtown 0 Mooresville Town 68.71 Mooresville Downtown 0 Mooresville School 18.28 Love Valley 0 Harmony 0 Troutman 0 4. REQUEST FOR APPROVAL OF A BUDGET TRANSFER IN THE GIS/MAPPING DEPARTMENT INVOLVING THE TRANSITION FROM INFOCAD TO ArcInfo & APPROVAL OF BUDGET AMENDMENT #17 (BUDGET TRANSFER OF $11,550 FROM PART-TIME SALARIES TO TRAINING AND _ $2,750 FROM PART-TIME SALARIES TO NON- DEPRECIATED ASSETS) (Additional information may be found in the briefing minutes.) 5. REQUEST FOR APPROVAL OF EIGHT PATROL CAR BIDS FOR THE SHERIFF’S DEPT. The following bids were opened on November 14, 2001. Finish Line Ford $166,826.80 ($20,853.35 ea) Mooresville Ford Mercury 176,994.00 Town & Country Ford 169,704.00 fin a memo to the board, Purchasing Agent Evie Caldwell recommended for the bid to be awarded to the low bidder (Finish Line Ford) for the “marked” patrol vehicles. In addition, she indicated the county planned to purchase five unmarked cars from the North Carolina State Contract at $20,715 each. She said this price included the street appearance package, but it did not include items necessary for a “marked vehicle.” Caldwell said the purchases were within the budgeted amount. The board awarded the bid to Finish Line Ford at $166,826.80. 6. REQUEST FROM THE SHERIFF’S DEPARTMENT TO TRANSFER FUNDS FROM THE DRUG SEIZURE ACCOUNT TO THE DEPARTMENTAL SUPPLIES LINE ITEM FOR THE PURCHASE OF CELL PHONES & APPROVAL OF BUDGET AMENDMENT #18: During the briefing, Assistant Jail Supervisor Terry Beck said the sheriff's department desired to purchase 21 phones at $100 each. Beck said the cell phones would be placed in the patrol cars. He said there was available money in the drug seizure account to make the purchases. | | 7. REQUEST FOR APPROVAL TO TRANSFER THE PROGRAM MANAGER’S RESPONSIBILITIES INVOLVED WITH THE JUVENILE JUSTICE AND DELINQUENCY INTERVENTION/PREVENTION BUREAU’S PROGRAM AGREEMENT FOR RESIDENTIAL YOUTH SERVICES TO THE BARIUM SPRINGS HOME FOR CHILDREN (This item was discussed during the briefing session.) 8. REQUEST FOR APPROVAL OF THE NOVEMBER 6, 2001 MINUTES 9. A REQUEST FOR THE DEPARTMENT OF TRANSPORTATION TO INCREASE THE CLEAN-UP AND MAINTENANCE EFFORTS ON INTERSTATE 77: The following motion was included in the consent agenda about this matter. Motion stating the Iredell County Board of Commissioners requests the North Carolina Department of Transportation to increase the clean-up efforts involving the rights-of- way along the interstates in Iredell County, and in particular, for the stretch of Interstate 77, from the Mecklenburg County line to the intersection of I-77 and I-40 be cleaned, and further, that a letter signed by the chairman be sent to North Carolina Department of Transportation Board member, Mr. Frank Johnson, making this request. os END OF CONSENT AGENDA-----------------------=---=--=- REQUEST FROM REALCO OF THE CAROLINAS, INC., & SARA D. HENDERSON FOR A ZONING & SUBDIVISION JURISDICTION (ETJ) RELEASE TO THE TOWN OF MOORESVILLE FOR APPROXIMATELY 125 ACRES OFF SHINNVILLE ROAD: Planning Supervisor Smith said the referenced property included several parcels located in the Shinnville Road area. He said the county’s zoning for the site was Residential Agricultural, and it was designated as low- density residential in the land use plan. He said the Town of Mooresville had also designated the area as low-density residential. Smith said, however, the availability of utilities would likely dictate the type of development in the area. He said Mooresville, if the request were approved, had indicated the property would be zoned low density but a commitment could not be made until it was approved by the Town board. Smith said the request had been granted utility extensions on November 5, 2001. In addition, the Town approved a voluntary annexation of the property as of June 30, 2002. Smith said the proposed development would consist of single family residential units. He said his understanding of the development would be three units per acre (Town of Mooresville), compared to the county’s criteria of two units per acre. Commissioner Johnson asked about the home sites available. He said that under the county’s regulations up to 180 would be available compared to at least 280 under Mooresville. Smith said this was correct. He said it was generally assumed that 75% of the property would be developed when the roads/infrastructure were “backed out.” Johnson said he understood that if the county released the property, the owners could petition the Town board for a more intense zoning classification. He asked if this were correct. Smith said yes. Commissioner Williams asked, assuming the request was denied, if there was anything that would prohibit the developers from seeking water line extension. Smith said not to his knowledge. He said, however, the developer would not be able to obtain any approvals on the project itself. Smith said the Town of Mooresville had a policy where it only approved plans within its own jurisdiction. | Mr. Smith said that by releasing the property now, the developer could begin the approval process. He said that if the county did not approve, the developer would have to wait until June 30. Commissioner Bowles asked if the county had approved any other releases that pertained to residential developments. He said he recalled the retirement village on Bluefield Road, but the reasoning here was because no children would be added to the school system. He said that in addition, the retirement village would not increase the traffic. Smith said he recalled the precedent that had been set involved nonresidential development releases. MOTION by Commissioner Williams to deny the request submitted by Realco of the Carolinas, Inc., & Sara D. Henderson for a Zoning & Subdivision Jurisdiction Release. VOTING: Ayes — 5; Nays — 0. REQUEST FOR THE DESIGNATION OF AN E-COMMUNITIES CHAMPION TO SPEARHEAD THE RURAL INTERNET ACCESS AUTHORITY’S INITIATIVE IN IREDELL COUNTY: MOTION by Commissioner Williams to appoint Kenneth W. Vance as Iredell County’s E- Communities Champion. VOTING: Ayes — 5; Nays — 0. ANNOUNCEMENT OF VACANCIES OCCURRING ON BOARDS & COMMISSIONS Adult Care Home Community Advisory Committee (2 announcements) Community Advisory Program for Disabled Adults (CAP-DA) (9 announcements) Criminal Justice Partnership Program (CJPP) (6 announcements) Board of Health (5 announcements) APPOINTMENTS TO BOARDS & COMMISSIONS Aduit Care Home Community Advisory Committee (6 appts.): No nominations were submitted, and Chairman Tice moved) to postpone these appointments until the December 4 meeting. VOTING: Ayes — 5; Nays — 0. Animal Grievance Committee (1 appointment): Commissioner Bowles nominated William Guy for a reappointment. by Chairman Tice to close the nominations and appoint Guy by acclamation. VOTING: Ayes — 5; Nays — 0. Statesville Board of Adjustment-Extraterritorial Jurisdiction (1 appt.): No nominations were submitted, and Chairman Tice moved to postpone this appointment until the December 4 meeting. VOTING: Ayes — 5; Nays — 0. Nursing Home Advisory Committee (1 appointment): Chairman Tice nominated Barbara Barrier. No other nominations were submitted, and Chairman Tice Imoved| to appoint Barrier by acclamation. VOTING: Ayes — 5; Nays — 0. ST Zoning Board of Ad ustment (5 appointments): Commissioner Ray nominated Nick Carrington as a candidate to fill the unexpired term of Robert Kestler. No other nominations were submitted, and Chairman Tice to appoint Carrington by acclamation. VOTING: Ayes — 5; Nays — 0. Chairman Tice nominated Harry M. Tsumas to replace Carrington as an alternate. Commissioner Williams nominated Carol Graham Parish, Harvey Reeves, and James Wilson for reappointments. MOTION by Chairman Tice to close the nominations and appoint Tsumas (alternate), Parrish, Reeves, and Wilson by acclamation. VOTING: Ayes — 5; Nays — 0. COUNTY MANAGER’S REPORT: Mashburn said a written activity report had been distributed to the board members. He added that a branch library proposal had been sent to the board members, and this item would be on the December 4 agenda. annualized, and if the trend continued, the county should receive about $630,000 more in revenues. She said the largest increase was in the one percent sales tax or the point-of- return tax (the sales that actually occur in this county). She said the other taxes, distributed on a per capita basis, actually decreased by about one quarter of a percent when compared to last year. Blumenstein said this showed that sales were stagnant in the State but not in the county. Mrs. Blumenstein said, however, that the schools filed for their sales tax refunds in August of last year. She said this had not occurred for this year. She said ad valorem taxes, or the estimated valuation, was not meeting the growth that had been anticipated. Blumenstein said the estimates, at this point, were $142,000,000 less than budgeted. She said this equated to around $645,000. She said to was also working on new collection methods to obtain the current year’s levy. Mrs. Blumenstein said the delinquent taxes were about two percent ahead of last year. Blumenstein said the Register of Deed’s revenues were about six percent over budget. She said that beginning January 1, a new fee would be implemented which would help the revenues even more. Pertaining to the inspections department, Blumenstein said the revenues were ten percent over budget. She said the state had been slow in producing health department revenues, grants, and Medicaid. Blumenstein said the state had indicated that by December, it would be “on track.” Mrs. Blumenstein said one concern she had involved current medical expenditures at the jail. She said 70% of the budget had already been spent. Blumenstein said the jail staff had no control over these costs, e.g., when an inmate arrives at the Jail, the county has to pay for the cost of medical treatment and pharmaceutical products. She said psychotropic drugs were expensive. Mrs. Blumenstein said a budget transfer would probably be necessary in the near future. A memo from County Assessor Brent Weisner was then distributed that gave a revised assessed tax value for the county. He mentioned that most of the Fiscal Year 01 - 02 valuation estimates that were off target were in business personal property. Weisner said the estimates had not actually decreased, they had just not grown oF increased as much as was anticipated. He said that additionally, business personal property depreciated each year. County Manager Mashburn said that since the revenues from the state still looked “shaky,” he and Blumenstein recommended for the freeze on capital items to remain in place. CLOSED SESSION: Citing GS. 143-318.11 (a) (6) - Personnel, Chairman Tice moved to enter into closed session at 8:00 p.m. VOTING: Ayes — 5; Nays - 0. (RETURN TO OPEN SESSION AT 8:11 p.m.) ADJOURNMENT: by Chairman Tice to adjourn the meeting at 8:11 p.m. NEXT MEETING: Tuesday, December 4, 2001, at 5:00 p.m. for a briefing session and 7:00 p.m. for the regular meeting. VOTING: Ayes — 5; Nays - 0. Approved: 7 7 wl f abel A iin b. OUT CL Clerk #6 the Board | | | | | IREDELL COUNTY BOARD OF COMMISSIONERS BRIEFING MINUTES DECEMBER 4, 2001 The Iredell County Board of Commissioners met in Briefing Session on Tuesday, December 4, 2001, at 5:00 p.m., in the Iredell County Government Center, 200 South Center Street, Statesville, NC. Present: Chairman Sara Haire Tice Vice Chairman Steve D. Johnson Tommy E. Bowles Karen B. Ray R. Godfrey Williams CALL TO ORDER by Chairman Tice. REQUEST FOR A DISCUSSION OR APPROVAL OF A PROPOSED MODEL FOR THE JOINT OPERATION OF PUBLIC LIBRARY FACILITIES BETWEEN IREDELL COUNTY AND MUNICIPALITIES: Joining Library Director Steve Messick in the discussion about this item were: Harmony Town Mayor purpose of the joint relationship, the responsibilities of the governing parties, the operational guidelines, and the initiating and terminating agreements. Commissioner Williams asked about the utilities. He said the model stipulated the municipality would pay for all utility services with the exception of the county to pay the utility charges. He noted the county would be providing the paid staff that would be based in the building. It was also mentioned that due to Harmony being near the county line, citizens from neighboring counties might want to use the facility. Messick was asked about the guidelines pertaining to out-of-county patrons. He said that at the present, a fee was not charged, but this policy could be reviewed. county would assume the costs. A question was raised about reverting the costs, i. county paying the maintenance up to $500, and after this amount, the munic assuming the costs. It was later mentioned, however, this alrangement might create a hardship on the county’s maintenance staff due to the distance involved in making small repairs. e., the ipality Commissioner Johnson asked about the start-up costs. Messick said a survey revealed there were about 3,000 library patrons in the Harmony area. He said the Town would need to provide a 2,500 to 3,000 s.f. facility, and the county’s start up costs would be approximately $170,000. Messick said the cost for the books would be spread out over a five-year period. Commissioner Williams noted the initiating agreement paragraph in the proposal. He said there was a stipulation indicating a municipality had to “notify the county at least one year prior to the beginning of the fiscal year during which operations of the branch | | | | library would begin.” He said he assumed this criteria had already been met by the Town of Harmony. Messick said yes. Commissioner Johnson raised problems might again impact the co branch library might be affected. concerns over the state budget. He said the State’s unty’s budget, and if this happened, the Harmony Councilman Moore said the Town already had a contract for the construction. Mayor Campbell said the buil ding might be finished by July or August. He added that the Town’s tax revenue was smal | when compared with the county’s revenues. Commissioner Ray asked the Town’s tax rate. Campbell said ten cents. Further discussion continued and the board agreed to a model with the following amendments or Clarifications. 1. The custodial services would be provided by the county, 2. The county would pay the utility costs. 3. The county would pay for the initial furnishings for the facility; when replacements were needed, the municipality would assum 4. Should a branch library agreement/arrangement be terminated, the municipality would possess the physical facility, but the furnishings, including the shelving and display items, would revert to the county. 5. The municipality would be responsible for the buildin $500. After this amount, the county would assume th however, g's maintenance, up to € costs. Messick said he would review th e library model revisions with the county manager. REQUEST FROM THE NORTH IREDELL RESCUE SQUAD FOR AN TE EXTENSION FOR A PROMISSORY NOTE OF $89,986: Finance Director Blumenstein said that prior to the meeting, a $15,986 payment on the note was received. She said that of this amount, $10,000 was paid on the principal and the remainder was for interest. The commissioners decided to extend the note, now in the amount of $74,000, with a new interest rate of three percent. UPDATE ON RURAL TRANSPORTATION PLANNING Planning Supervisor Ron Smith and Inspections/Planning d the board on the proposed Lake Norman RPO. Smith curred about revising the voting criteria listed in the RPO Memorandum of Understanding (MOU). He said it was now being proposed that each county would have one vote, and the collective municipalities, in each county, would have one vote. In addition, he said the Department of Transportation (DOT) Board hat if Iredell chose to join the RPO, as it was presently configured, there would be nine votes. These would be: [Iredell County + its Municipalities = 2 votes Gaston County (portion) + its Municipalities = 2 votes Lincoln County + its Municipalities = 2 votes Cleveland County + its Municipalities = 2 votes DOT Board Member = 1 vote Total 9 votes Smith said that if Rowan County chose to enter into the RPO, it would also have two votes (one for the county and one for its municipalities). Mr. Smith said a member of Centralina’s executive board would be on the RPO technical advisory committee; however, this individual would not be a voting member. He said a meeting was scheduled on December 12, 2001, for the municipal and county officials to continue in the drafting of an acceptable MOU. Chairman Tice said she recently talked to Rowan County Manager Tim Russell. She said the Rowan officials were interested in joining the RPO. Tice said Mr. Russell had also indicated that if Rowan joined, it preferred to join initially, or during the establishment of the RPO. Tice also mentioned that Margaret Kluttz, a DOT Board member, resided in Rowan County. She asked if Mrs. Kluttz would have a vote if Rowan County joined. Mr. Smith said he would discuss Chairman Tice’s information and questions with DOT Board member Frank Johnsen. REQUEST FROM THE HEALTH DEPARTMENT FOR APPROVAL OF A RESOLUTION IN SUPPORT OF AN APPLICATION FOR STATE MOSQUITO CONTROL FUNDS: Health Director Ray Rabe and Environmental Health Supervisor Kelly Sheeks said mosquito control planning efforts were tentative, but they both preferred to apply for state grant monies. Sheeks said the board of health would begin discussions about mosquito control within the next few months. He said a proposal could not be presented on how state funds might be spent if they were received, but he knew that public education materials, salaries, and the purchase of chemicals would all be valid expenditures. He said the state application needed an agent for the county, and he recommended for the health director to be designated. Also, Sheeks suggested that he be designated as the licensed applicator for any public health pesticide applications. Request from the Department of Social Services for the Establishment of an Income Maintenance Case Worker III Position for Davis Regional Medical Center: Joining Social Services Director Don Wall about this discussion were: Davis Regional Medical Center representatives Keith Womble (Director of Business Development) and David Orcutt (Chief Operating Officer). Wall said the Social Services Board on November 12, 2001, approved the establishment of a new income maintenance caseworker to be stationed at Davis Regional Medical Center for the processing of Medicaid applications. He said the cost for the worker would be $17,865 for the next six months. Mr. Wall said the federal share would be 50% and the remaining 50% would be paid by the hospital. In addition, Wall said the hospital would provide an office and the necessary equipment. Wall said there would be no costs to the county. He said the new position would: Generate more Medicaid revenue for the hospital. Increase the percentages of patients eligible for Medicaid. Ensure that the clients received the health care they were qualified to receive. Eliminate barriers that might prevent individuals from receiving preventive and primary health care. er oy Approved: Lttmhie 1G, Rea VLe n C: D)jtTu AAMC Clerk to the Board VV : | IREDELL COUNTY BOARD OF COMMISSIONERS REGULAR MINUTES DECEMBER 4, 2001 The Iredell County Board of Commissioners met in Regular Session on Tuesday, December 4, 2001, at 7:00 p.m., in the Iredell County Government Center, 200 South Center Street, Statesville, NC. Present: Chairman Sara Haire Tice Vice Chairman Steve D. Johnson Tommy E. Bowles Karen B. Ray R. Godfrey Williams Staff Present: County Attorney William P. Pope, Finance Director Susan Blumenstein, and Clerk to the Board Jean Moore. (Note: The county manager was unable to attend the meeting due to a death in his family.) CALL TO ORDER by Chairman Tice. INVOCATION by Commissioner Bowles. PLEDGE OF ALLEGIANCE TO THE FLAG ANNUAL REORGANIZATION OF THE BOARD: Attorney William P. Pope conducted the meeting while the election of the chairman occurred. Election of Chairman: Commissioner Ray nominated Sara Haire Tice for the office of chairman. There were no other nominations. Commissioner Bowles moved) to close the nominations. VOTING: Ayes — 5; Nays — 0. Attorney Pope said the nominations had been closed, and he then called for a vote on the election of Sara Haire Tice as the Chairman of the Board of Commissioners for Iredell County. VOTING: Ayes — 5; Nays — 0. Vice Chairman: Commissioner Johnson nominated Karen B. Ray for the office of vice chairman. There were no other nominations. Chairman Tice Imoved| to close the nominations and elect Ray by acclamation. VOTING: Ayes — 5; Nays - 0. (The seating arrangement remained the same: R. Godfrey Williams will be on the left side of Karen B. Ray. Vice Chairman Ray will be to the immediate left of Chairman Tice, and Steve D. Johnson will be on the chairman’s immediate right side followed by Tommy E. Bowles.) ADJUSTMENTS OF THE AGENDA: MOTION by Chairman Tice to approve the following agenda adjustments. Deletions: » During the briefing, an update was given on Rural Transportation Planning Organizations. No action was requested and the matter was deleted from the agenda. * A closed session for property acquisition, G.S. 143-318.11(a) (5) was deleted from the agenda. Additions: * Budget Amendment #21 for the Sheriff's Department to Transfer $14,000 from Seized Drug Funds to Capital Outlay for the Purchase of Additional Phone Lines for the Reverse 911 System. * Budget Amendment #22 for the Purpose of Recognizing $13,330 from the North Carolina Department of Transportation for a Reimbursement to the West Iredell Volunteer Fire Department for a Driveway Paving Project. * Request from the Mooresville Graded School District for the Transfer of $90,000 in Unspent Capital Outlay Funds from the Existing Capital Outlay Budget for a Capital Outlay Project (chiller) at Mooresville Middle School (no new funds involved). VOTING: Ayes — 5; Nays — 0. ' } } / APPOINTMENTS BEF ORE THE BOARD Update on the Cooperative Soil Survey by Department of Agriculture’s Natural Resource Hendrix, the NRCS District Conservationist, said th the soil Survey being conducted. He said the surve Hendrix said his office worked with agri real estate agencies, and legal companies when there were County. Mr. Hendrix Said th ing that some soils once considered nonproductive were now being classifi Representatives of the United States es Conservation Service (NRCS): Larry € county’s land owners would be assisted by y Currently being used was Produced in 1964 urvey was based on field observations and “tens of thousands of soil borings.” Ranson said farmers were the primary users of the survey, ing i onagricultural groups. Martinez said the soils Ww Said the interpretations c pollutants. ere Classified and each classifi cation had an interpretation. He ould give a “general idea.” Martinez said the work would not reveal Attorney Pope asked about the possibility of interfacing the Survey results with the county’s Geographic Information System (GIS Martinez said he planned to work with the state on digitizing the soil map. Pope asked if it would be u P to the local funding sourc to the GIS or mapping department €s to have the Survey results added S once digitization occurred. ng. He said a goal was to have the information in a digitized format for the GIS offices. Commissioner Williams asked the percentage of the county that had been surveyed. Ranson said seven percent. ADMINISTRATIVE MATTERS MOTION) by Commissioner Johnson to approve the following 11 consent agenda items. VOTING: Ayes — 5; Nays ~ 0. 1. Request for Approval of a Library Facilities between Iredell minutes for additional information.) Proposed Model for County and Municip the Joint Operation of Public alities, as Amended (See briefing | | | | | | | assessments to a Lead Regional Or governments; and funds to the Lead Regional O, ; Jund; and of HOME and CDBG applicat seminars/conferences, a re may be deemed appropriat requests the release of its share of these funds ($5,439.33) Governments at the earliest possible time in learning the English language (3) Spanish language children’s books to improve literary and to assist English-speaking children in learning Spanish (4) Spanish language fiction for both brochures, etc. 4. Request from the Health Department for Approval of a Resol ution in Support of an Application for State Mosquito Control Funds: (The following resolution was approved.) Resolution Designating an Official to Sign Papers and to Otherwise Represent the Board of Commissioners in C onnection with Mosquito Control Ss. Request from the Department of Social Services for Approval of Budget Amendment #20 for the Establishment of an Income Maintenance Case Worker III Position for Davis Regional Medical Center: (See briefing minutes for information regarding this item.) 6. Request for Approval of the Annual Resolution for the Centralina Council of Governments to Receive State Funds (The following resolution was approved. ) Resolution by the Iredell County Board of Commissioners WHEREAS, Lead Regional Organizations have estab lished productive voluntary working relationships with municipalities and counties across North Carolina; and WHEREAS, the 2001 General Assembly recognized this need through the appropriation of $935,000 for fiscal year 2002-2003 to help the lead Regional Organizations assist local ions, economic development, community development, and to opment activities as deemed appropriate by their local governments; and WHEREAS, these funds are not intended to be used for payment of member dues or ganization or to supplant funds appropriated by the member WHEREAS, in the event that a request is not made by Iredell County for release of these rganization, the available funds will revert to the state’s general WHEREAS, in Region F. funds in the amount of $55,000 will be used Sor the preparation ions, land use corridor studies, hosting of regional gional data center, and other economic development activities that NOW, THEREFORE BE IT RESOLVED, that the Iredell C. ounty Board of Commissioners to Centralina Council of accordance with the provisions of state laws. *k eK & 7. Request for Approval of the Public Official Bonds: In accordance with G.S. 58-72-50, the board approved the bonds for the following officials. Coverage Finance Officer $100,000 Tax Collector 50,000 Assistant Tax Collector 50,000 Sheriff 10,000 Register of Deeds 10,000 The bonds were renewed on July 1, 2001 and extend through June 30, 2002. 8. Request for Approval of the November 20, 2001 Minutes 9. Request for Approval of Budget Amendment #21 to Transfer $14,000 from the Sheriffs Drug Seizure Fund to Purchase Additional Phone Lines for the Reverse 911 System: Chief Deputy Rick Dowdle explained during the briefing that $36,812 had been received in grant funds, with a local match of $4,000. He said additional lines were needed to make the Reverse 911 System fully functional. 10. Request for Approval of Budget Amendment #22 for the Purpose of Recognizing $13,330 from the North Carolina Department of Transportation (DOT) for a Reimbursement to the West Iredell Volunteer Fire Department for a Driveway Paving Project: Finance Director Blumenstein advised, during the briefing, that state law allowed the department of transportation to fund driveway pavings for volunteer fire departments (VFDs). She said the state department could contract out directly for the construction, or it could reimburse the VFDs after the work had been completed. Blumenstein said a new substation had been built on Sharon School Road, and the DOT was making a reimbursement to West Iredell VFD in the amount of $13,330. 11. Request from the Mooresville Graded School District for the Transfer of $90,000 in Unspent Capital Outlay Funds from the Existing Capital Outlay Budget for a Capital Outlay Project (chiller) at Mooresville Midd!e School (no new funds involved): During the briefing, Blumenstein said the Mooresville Board of Education on December 3, 2001, approved the transfer of $90,000 from several accounts to replace a 35 year old broken chiller at Mooresville Middle School (MMS). The $90,000 was from savings that occurred from the following completed projects at MMS: $15,900 from bleacher replacement, $2,600 from ceiling tile replacement, $4,500 from heat pump replacement, $8,800 from tennis court resurfacing, $6,150 from carpet replacement (media center), $1,700 from a band storage building, $3,600 from acoustic treatment, $7,000 from telephone system replacement, and $39,750 from the furniture and equipment account. END OF CONSENT AGENDA ANNOUNCEMENT OF VACANCIES OCCURRING ON BOARDS & COMMISSIONS Board of Equalization and Review for Year 2002 (6 announcements) Home and Community Care Block Grant Committee (5 announcements) Information and Referral Advisory Board (1 announcement) Recreation Advisory Committee (5 announcements) APPOINTMENTS TO BOARDS & COMMISSIONS Adult Care Home Community Advisory Committee (8 appts.): Commissioner Bowles nominated Fern Sexton and Wendy Dickenson for reappointments to this committee. No other nominations were submitted, and Chairman Tice moved) to close the nominations, appoint Sexton and Dickenson by acclamation, and to postpone the remaining six appointments until the December 18 meeting. VOTING: Ayes — 5; Nays — 0. Statesville Board of Adjustment-Extraterritorial Jurisdiction (1 appt.): Commissioner Williams nominated Larry Rosenfeld. No other nominations were submitted, and Chairman Tice moved to close the nominations and appoint Rosenfeld by acclamation. VOTING: Ayes — 5; Nays — 0. Community Advisory Program for Disabled Adults (CAP-DA) (9 appointments): Commissioner Ray nominated Kimberly Gregory, Delores Coughlin, Carolyn Lamb, Brenda Gatton, Amanda Brewer, Leigh Darty, Kevin Allan, Debra Durham, and Wendy Werts-Ivey. MOTION by Chairman Tice to appoint Gregory, Coughlin, Lamb, Gatton, Brewer, Darty, Allan, Durham, and Werts-Ivey by acclamation. ! VOTING: Ayes — 5; Nays — 0. : Criminal Justice Partnership Program (CJPP) (6 appts.):_ Commissioner Johnson nominated Judge Martin Gottholm. Commissioner Williams nominated Reggie W eisner (member at large), and Brenda Swicegood (member at large). Commissioner Bowles nominated Assistant District Attorney Crystal Sain. Commissioner Ray nominated Mooresville Police Chief John Crone. Chairman Tice nominated Woody Woodard (member at large). No other nominations were submitted, and Chairman Tice Imoved| to appoint Gottholm, Weisner, Swicegood, Sain, Crone, and Woodard to three-year appointments on the C riminal Justice Partnership Program Board. VOTING: Ayes — 5; Nays - 0. Board of Health (5 appts.): MOTION by Commissioner Bowles to postpone these five appointments until the December 18 meeting. VOTING: Ayes — 5; Nays — 0. Nursing Home Advisory Board: Chairman Tice to suspend the Rules of Procedure regarding the announcement of vacancies on boards and commissions. VOTING: Ayes — 5; Nays — 9. Commissioner Williams nominated Cindy Andrews for an appointment on the Nursing Home Advisory Board. Chairman Tice to close the nominations and appoint Andrews by acclamation. | VOTING: Ayes — 5; Nays — 0. NEW BUSINESS: Commissioner Johnson reminded the board members about the ' Recreation Christmas Dinner Meeting to be held on Thursday, December 6. CONTINUATION OF THE BOARD’S MEETING: by Chairman Tice, at 7:50 p.m., to continue the meeting until Tuesday, December 18, 2001, at 4:15 p.m., in the South Wing Conference Room, for the purpose of hearing presentations from architects regarding the new library facility. VOTING: Ayes — 5; Nays — 9. (| Approved: jf 1 £/ 2 pa 0 Diet TUM C / / Clerk to the Board nn eee * hs IREDELL COUNTY BOARD OF COMMISSIONERS LIBRARY ARCHITECTURAL PRESENTATIONS & BRIEFING MINUTES DECEMBER 18, 2001 The Iredell County Board of Commissioners met on Tuesday, December 18, 2001, at 4:15 p.m., for architectural presentations regarding the new Iredell County Library, and at 5:00 p.m., for the agenda briefing in the Iredell County Government Center, 200 South Center Street, Statesville, NC. Present: Chairman Sara Haire Tice Vice Chairman Karen B. Ray Tommy E. Bowles Steve D. Johnson R. Godfrey Williams Staff Present: County Manager Joel Mashburn, Finance Director Susan Blumenstein, Library Director Steve Messick, Support Services Director Jim Vernon, Tax Collector Joe Ketchie, and Clerk to the Board Jean Moore. CALL TO ORDER by Chairman Tice. PRESENTATIONS FROM ARCHITECTURAL FIRMS REGARDING THE NEW IREDELL COUNTY LIBRARY: Iredell County Library Director Steve Messick introduced Architects Earle Gaulden and David Moore, with the firm of Craig Gaulden Davis, for a presentation regarding the new library. Gaulden said he was confident his firm could design a building to fit the county’s needs. He was also confident that a 40,000 sq. ft. building could be built with the budgeted amount of $5,590,000. Mr. Gaulden said a local civil engineer (Steve Knight) would assist on the project. Mr. Moore said the firm had designed over 45 libraries. He described the usual layout of most libraries, e.g., being arranged to have visual control over the entire building and having conference rooms near the main section for security reasons. He also discussed: 1. The importance of having no nail holes in a metal roof. 2. The importance of staying abreast of technological changes. 3. The importance of the interaction with the client as well as the community in the design process of a library. Commissioner Johnson asked how much technological leeway should be given when designing a library. Moore said it was difficult to forecast new technology; however, the firm tried to be flexible when it came to wiring or electrical components. Gaulden and Moore said Iredell’s building could be built at $115 per sq. ft. They said the cost might be a little less, and if so, alternates could be added. Messick then introduced Architect Michael West with the firm of Calloway Johnson Moore West. West said his firm had an-house engineering section; however, it did not have a civil engineer. He said the firm had built public facilities all over the southeast and about the only types of construction it did not engage in were supermarkets and shopping malls. Mr. West said the firm did not have a set agenda or a “signature style” for library architecture. West said the firm had built libraries in residential, business, and rural areas. He said the firm had won a most improved library award (Sheppard’s Memorial Library) in North Carolina as well as a best project award (Airborne & Special Operations Museum) for North and South Carolina. ign a 40,000 Sq. ft building for the -6 million d the footage might even be increased to 45,000 sq € said the cost Would be 4Pproximately $120 per s ft. M crease the cost would be on the Structure’ ific community, West said unty or area. approaching the City of st € library’s cost. Commissioner Williams and Commis Said they Would discuss the matter With the Johnson said the Various City council memb Y would have a response available at the commj Session in late January, atesville about sioner Johnson €rs. Williams and ssioners’ planning (Patrick Beaver M Calloway Johnson Moore West. uld even be done on the Second floor Commissioner Johnson Stressed the IMportance of keeping the Iredell County Sheriff's partment abreast on the design of the Courtroom(s). Finance Director Blumen Ordinance for th Stein said she would provide an amended capital Projects € project. Mashburn Said the Williams Said the town Officials needed a commitment for their budget. Williams said he felt the county should wait until January but he didn’t want to “string H He said they (H a branch library, armony along.” done much Work in the regarding a decision, development of armony Officials) had Commissioner Ray said she was sensitive to the window of opportunity the Town had with a contractor that was ready to begin construction. Commissioner Johnson said he was afraid January might be too early to make a commitment. Mayor C ampbell was asked if the proposed facility would hook on to the new town sewer lines oF if it would have a septic tank. Campbell said he already had a “design.” Chairman Tice asked when the sewer line would be operating. Campbell said the Town was still waiting on the state permit. Chairman Tice said the branch library request would be discussed at the January planning session. REQUEST FOR APPROVAL OF A RESOLUTION & MEMORANDUM OF UNDERSTANDING REGARDING THE NORTH CAROLINA DEBT USE PROGRAM: Tax Collector Joe Ketchie requested for the debt setoff item to be added to the agenda. He said the program would be another method to collect unpaid taxes (at least 60 days old). Ketchie said the North Carolina Association of County Commissioners and the North Carolina League of Municipalities, Department of Revenue, had created the program in conjunction with the North Carolina that allowed local governments to submit debts amounting to at least $50. If the debtor is due a state tax refund, the debt owed to the local government can be offset against the refund amount. He said a separate organization would administer the program, and a $15 charge would be applied if successful “hits” or matches were found. Ketchie said the program might encourage taxpayers to go ahead and pay their taxes if they learned their tax refund would be affected. He said a letter would be sent to the delinquent taxpayet before the setoff occurred. Mr. Ketchie said that if the board approved the program, it would be used in collecting year 2001 taxes. Finance Officer Blumenstein said the program could be applied to many other unpaid debts, ¢-8-» EMS fees. ADJOURNMENT: Chairman Tice adjourned the briefing at 6:45 p.m. Approved: Ui; wiih 9, AWA, k inl yutt MAC " / Clerk to the Board Y / V IREDELL COUNTY BOARD OF COMMISSIONERS REGULAR MINUTES DECEMBER 18, 2001 The Iredell County Board of Commissioners met in Regular Session on Tuesday, December 18, 2001, at 7:00 p.m., in the Iredell County Government Center, 200 South Center Street, Statesville, NC. Present: Chairman Sara Haire Tice Vice Chairman Karen B. Ray Tommy E. Bowles Steve D. Johnson R. Godfrey Williams Staff Present: County Manager Joel Mashburn, County Attorney William P. Pope, Planning Supervisor Ron Smith, Enforcement Captain Mike Phillips with the Sheriffs Department, Finance Director Susan Blumenstein, and Clerk to the Board Jean Moore. CALL TO ORDER by Chairman Tice. INVOCATION by Commissioner Bowles. PLEDGE OF ALLEGIANCE TO THE FLAG ADJUSTMENTS OF THE AGENDA: by Chairman Tice to adjust the agenda by adding the following: Request for Approval of a Resolution and Memorandum of Understanding Regarding the North Carolina Debt Setoff Clearinghouse Program. VOTING: Ayes — 5; Nays — 0. APPOINTMENTS BEFORE THE BOARD Marsha Powers (184 Powers Hill Drive, Mooresville, NC) along with Mike and Ann Holtzsclaw (445 Patterson Farm Road, Mooresville, NC) Spoke Regarding a Noise Problem: Mrs. Powers said she and her husband owned 35 acres of land, and the Holtzclaw couple owned 11 acres. She said that even with this acreage they were harassed by noise. Powers said the adjoining property owner (William Wilkinson), leased his property to a model airplane club (RC Wingers). Powers said the models could be as large as eight feet in length and could reach speeds up to 200 mph. Mrs. Powers said the club consisted of about 35 members and they flew their planes from 8 a.m. through 8:30 p.m., during the summer months. Powers said the club previously operated in Rowan County, but due to a lawsuit, the members moved to Iredell County. Along with the noise problems, Mrs. Powers cited safety concerns. She said that with dry weather conditions, the planes could easily crash and start a fire in a nearby patch of pine trees or in the roof of one of their homes. Powers said that even worse, bodily harm or fatal injuries could occur. Mrs. Powers said the harassment was not just the noise. She said the members “dive bombed” vehicles, stalled the planes in midair, creating even more noise, and they had other annoying antics. Powers said the sheriff's department was trying to use the county’s noise ordinance to remedy the problem; however, the district attorney said the ordinance was not enforceable. Mrs. Powers said she and Mr. and Mrs. Holtzclaw were asking the commissioners to find a way to make the ordinance enforceable. She also asked for the county to expand the zoning requirements for the club. Powers said that when the members were told they needed a special use permit to operate as a club, they removed their club sign. Mrs. Holtzclaw said she had owned homes on the east and west coasts, and she had never encountered anything like the situation. She said that for the past six months, the club had continually harassed them. Holtzclaw said many steps had been taken the resolve the issue, both on a personal and legal basis. She said an attorney sent a letter to the club, but the harassment became worse. Holtzclaw said the attorney stated he could file a summary brief for $10,000 and take the club members to court; however, Mrs. Holtzclaw questioned why she and the Powers couple had to pay to find peace and quiet. She said the club members left their homes, where they probably had peace and quiet, flew their planes near her property, and then left. She said Mecklenburg County provided a space for model airplane flyers to congregate, and she understood the City of Statesville also provided a site. served as a clubhouse. Enforcement Captain Mike Phillips, with the Sheriff's Department, said he had met with the club members. He said the club members guaranteed they would move the runway approximately 200 yards, caught with the plane’s controls. Phillips said the Attorney General’s Office had indicated the situation, at the present, was a civil problem and not a criminal matter. Mr. Phillips said the sheriff's department had tried to mediate with the club, but the members were not cooperating. Commissioner Bowles said he was familiar with the area. He asked Detective Phillips who owned the air space above the Holtzclaw and Phillips’ properties. Phillip violation of the noise ordinance. Mr. Phillips said it was unclear, however, as to whom should be charged with the violation. He said the club could possibly be charged; however, the members had “done away” with the club charter. Phillips said the ownership of the air space had already been reviewed. Planning Supervisor Ron Smith said he had asked his Staff to re-review the special use permit criteria. He said that if a permit were granted, it would really not help the families. Smith said this was because there was only a 50-foot setback. Attorney Pope asked the penalty for using the property without a permit. Smith said it would be a general zoning violation. He said there would be a civil Citation process with an initial $100 charge. Smith said that after this, the violators would be taken to court. He said, “We are in that process now.” Pope said he assumed this applied to the property owner, regardless of whether or not there was a club. Smith said this was correct. police power” to prohibit the model aircraft flying. He said there might be state and federal regulations that regulated the activity, and if so, these would take precedence over anything the county imposed. Commissioner Bowles said that if a more stringent ordinance were written, it would apply to the entire county. He said the good and the bad model airplane flyers would be affected. Pope said the special use permit process could be written to be applicable to the owner of the property. Attorney Pope said he would be glad to work with the planning/zoning department. He said he would also Commissioner Bowles said he would visit the site and talk to the club members about the situation. PUBLIC HEARING Chairman Tice declared the meeting to be in a public hearing. Proposed Ordinance Designating Structures and Property known as the Albert Hill Setzer House located at 1262 East Monbo Road in the Fallstown Township, Iredell County, North Carolina as Historic Property: Lewis Alexander, the Chairman of the Iredell County Historic Properties Commission, said everything was in order to approve the Albert Hill Setzer House as a county historic site. Alexander Said the 1887 structure was unique in architectural design. He said the owner, Mrs. Joanna Cornelius Lloyd, had requested the designation. Alexander said all of the criteria established by the North C arolina Department of Cultural Resources, the State Preservation Office, as well as the county’s requirements, had been met. Mr. Alexander said the findings set the groundwork for the Property to be included in the National Registry. He said the designation would give the Historic Properties Commission the design and review authority over the structure -- any additions/changes would have to be reviewed in the future. Alexander said that if the changes were approved, a Certificate of Appropriateness would be issued. Mr. Alexander said that if the board of commissioners granted the designation, the five-acre tract, containing the house and out-buildings, would be eligible for a fifty percent property tax deferment, if requested by the owner. No one else spoke, and Chairman Tice adjourned the hearing. by Commissioner Bowles to grant the approval of the Ordinance Designating the Structures and Property known as the Albert Hill Setzer House as a County Historic Property. VOTING: Ayes — 5; Nays — 0. The adopted resolution is as follows. AN ORDINANCE DESIGNATING STRUCTURES AND PROPERTY ‘ KNOWN AS THE ALBERT HILL SETZER HOUSE LOCATED AT 1262 EAST MONBO ROAD IN THE FALLSTOWN TOWNSHIP, IREDELL COUNTY, NORTH CAROLINA, AS HISTORIC PROPERTY WHEREAS, all the prerequisites to the adoption of this ordinance prescribed in Part 3C Article 19, Chapter 160A-400.6 and 400.5 of the North Carolina General Statutes have been met; and WHEREAS, the Board of County Commissioners has taken into full consideration all statements and information presented at the joint public hearing with the Iredell Historic Properties Commission on the 18th day of December 2001, on the question of designating the Albert Hill Setzer House with five (5) acres of land containing barns and outbuildings as outlined on the Iredell County Tax Map, as Historic Property; and WHEREAS, the Iredell Historic Properties Commission has demonstrated the historic significance of the building and property; and | WHEREAS, the Division of Archives and History of the North Carolina Department of Cultural Resources has endorsed the finding of the Iredell Historic Properties Commission. NOW, THEREFORE BE IT ORDAINED by the Board of County Commissioners of Iredell County, North Carolina: | | 1. That the structure and surrounding property at 1262 East Monbo Road, known as the Albert Hill Setzer House, Fallstown Township, Iredell County, North Carolina is hereby designated as historic property pursuant to Chapter 160-A 400.6 and 160-A 500.5 of the General Statutes of North Carolina. This property is currently owned by Joanna Cornelius Lloyd, 1021 Windsor Drive, Asheville, North Carolina, 28803. For purposes of description only, the location of said property and structure is noted as being situated on a tract of property more specifically described in Deed Book 672, page 232, and Book 672, page 192, of the Iredell County Registry. Both tracts have been combined as one by the owner. 2. That the said buildings and property which has been designated as historic property may be materially altered, restored, moved or demolished only following the issuance by the Iredell Historic Properties Commission of a certificate of appropriateness or the lapse of one year in accord with the procedures of Sec. 10- 176 of the Historic Properties Ordinance. 3. That nothing in this ordinance shall be construed to prevent the ordinary maintenance or repair of any exterior architectural feature in or on the said structure or property that does not involve a change in design, material, or outer appearance thereof, nor to prevent the construction, reconstruction, alteration, restoration, demolition, relocation, or removal of any such feature when a building inspector or similar official ' certifies to the commission that the action is required for the public safety because of an unsafe condition. Nothing herein shall be construed to prevent the property owner from making any use of this property not prohibited by other statutes, ordinances, or regulations. 4. That a suitable sign shall be posted indicating the said structure and properties’ designation as historic property and containing any other appropriate information. If the owner objects, the sign shall be placed on a nearby public right of way. 5. That the owner of the structure and property known as the Albert Hill Setzer House be given notice of this ordinance as required by applicable law and copies of this ordinance be filed and indexed in the Offices of the County Clerk, Iredell County Register of Deeds, Building Inspections Department, and County Assessor, as required by applicable law. ADMINISTRATIVE MATTERS Announcement of Dates for the Board Members to Visit Public Library Facilities Designed by Architectural Firms being Considered for Iredell County’s New Library: Chairman Tice announced that the board members would travel to the following destinations to visit two library facilities. Saturday, January 12, 2002 - Lexington County Main Library, located in Lexington, South Carolina, designed by Craig Gaulden Davis. Saturday, January 26, 2002 - Catawba County Library (Patrick Beaver Memorial Library), located in Hickory, NC, designed by Calloway Johnson Moore West. Discussion/Approval of the American Institute of Architects (AIA) Contract with MBAJ Architecture for the Design Work on the Iredell County Government Center-South: Support Services Director Jim Vernon, during the briefing session, distributed the following statement of probable costs concerning the renovation of the former hospital facility located in Mooresville, NC. Iredell County Government Center- South Statement of Probable Cost Total Project Assumption for sally-port $15,000 Loading dock/judges exterior security 15,000 Sub-Total $30,000 Building: First Floor Renovations Square Footage $/SF New Courts Facility 7450 $55 409,750 Probation/Parole Offices 4160 30 124,800 Sheriff Dept. Offices 1870 30 56,100 Health Dept. 6150 30 184,500 Mental Health 3500 30 105,000 VA 450 30 13,500 Commons/circulation areas 5900 25 147,500 Total Area Phase One 29480 Sub-Total $1,041,150 Contingency: Sitework & Building 10% 107,100 Hazardous materials assumption 75,000 Sub-Total $182,100 CONSTRUCTION SUB-TOTAL $1,253,250 NON-CONSTRUCTION Survey/Selective exterior spot elevations 2,000 Existing interior systems evaluation: Plumbing, HVAC, Electrical, Data, Voice, Fire Alarm & Sprinkler 13,500 Minor On-Site Civil Engineering 3,000 Architectural Fee 127,500 Plumbing & HVAC 29,150 Electrical: power, lighting, fire alarm, voice & data infrastructure 16,500 Fire Protection 3850 Cost Estimating 10,000 Reimbursables — 25 bid sets 15,000 TOTAL A/E LUMP SUM FEE 220,500 Construction Testing: If required, coordinated by General Contractor (reviewed & approved by architect and paid direct by owner) 5,000 Non-construction contingency; minor structural (if required), & bid sets over 25 & misc. 21,250 NON-CONSTRUCTION SUB-TOTAL 246,750 PROJECT TOTAL $1,500,000 —— Vernon said he Ww. as asking the board to approve Martin Boal Anthony & Johnson’s lump architectural and engineering fees. He Said the amount was higher than required on a new construction project, but it was important to know the ing before construction started. He said that much of the work “formed a basis for the renovation of the entire building.” : aid that if one Spread out the additional costs over what would typically be budgeted for the renovation of a 90,000 sq. ft. building, then the percentage basis came down. He said the charges were based upon a task related assessment -- the number of hours that would be required to perform the SErvices, Commissioner Johns truction costs had an evaluation of the plumbing, HVAC, electrical, data, voice, fire alarm and sprinkler system in the amount of $13,500. He said there was another charge of $29,15 0 for plumbing and HVAC. Johnson said he understood the $] 3,500 was to evaluate the existing systems, and the other charge was i included to design any new components that might be needed. He asked if this was correct. on noted the non-cons © some newly ~- Some new spaces would be Created within Commissioner Ray said she understood that some of the costs were in Preparation of the entire 90,000 sq. feet -- not Just the first floor. by Comm issioner Johnson to deny the request to approve the contract with Martin Boal Anthony and Johnson. VOTING: Ayes ~ ] (Johnson); Nays ~— 4. Projects Ordinance by transferring $220,500 from Capital Reserve that once the county obtained the financing for the renovation and made to the Capital Reserve Fund. into the Capital Projects Fund and construction, a reimbursement be VOTING: Ayes — 4; Nays - 1 (Johnson). ) | | | | | | | | | by Commissioner Ray to approve the following three (3) consent agenda items. VOTING: Ayes — 5; Nays — 0. 1. Request for Approval of the November Refunds & Releases Releases for the Month of November 2001 $41,032.61 County 29,038.50 Solid Waste Fees 364.00 E. Alexander Co. Fire #1 18.13 Shepherd’s Fire #2 124.84 Mt. Mourne Fire #3 17.10 All County Fire #4 2,064.93 Statesville City 1,351.43 Statesville Downtown - Mooresville Town 6,131.95 Mooresville Downtown - Mooresville School 1,532.34 Love Valley - Harmony 42.43 Troutman 346.96 Refunds for the Month of November 2001 1,045.55 County 930.43 Solid Waste Fees 1.00 E. Alexander Co. Fire #1 - Shepherd’s Fire #2 48.33 Mt. Mourne Fire #3 - All County Fire #4 : Statesville City 12.30 Statesville Downtown . Mooresville Town 53.49 Mooresville Downtown - Mooresville School - Love Valley - Harmony - Troutman - 2. Request for Approval of the December 4, 2001 Minutes with one Correction Noted (addition of Cindy Andrews to the Nursing Home Advisory Committee). 3. Request for Approval of a Resolution to Adopt a North Carolina Local Government Debt Setoff Program and to Designate Brent Weisner as the Hearing Officer: The following resolution was adopted. North Carolina Local Government Debt Setoff Program WHEREAS, NCGS Chapter 105A, Setoff Debt Collection Act, authorizes the North Carolina Department of Revenue to cooperate in identifying debtors who owe money to local governments and who qualify for refunds from the Department of Revenue; and WHEREAS, the law authorizes the setting off of certain debts owed to local governments against tax refunds; and WHEREAS, the North Carolina Association of County Commissioners and the North Carolina League of Municipalities have jointly established a clearinghouse to submit debts on behalf of Iredell County, as provided by law. NOW THEREFORE, BE IT RESOLVED by the Iredell County Board of Commissioners, that Iredell County will participate in the debt setoff program and hereby designates County Assessor Brent Weisner as the person to hold hearings and conduct the necessary proceedings. } } The Chairman of the Iredell County Board of Commissioners and the Iredell County Manager are hereby authorized to execute such documents and agreements as necessary to participate in the debt setoff program. Adopted this the 18" date of December 2001. END OF CONSENT AGENDA----------------------------------- ANNOUNCEMENT OF VACANCIES OCCURRING ON BOARDS & COMMISSIONS Juvenile Crime Prevention Council (3 announcements) APPOINTMENTS TO BOARDS & COMMISSIONS Adult Care Home Community Advisory Committee (6 appts.):_ No nominations were submitted, and Chairman Tice imoved| to postpone the six appointments until the January 8 meeting. VOTING: Ayes — 5; Nays — 0. Board of Health (5 appts.): Commissioner Bowles moved] to appoint Steve Knight (engineer), Dr. Ron Milam (optometrist), Mike Eudy (pharmacist) and to postpone the appointments of the nurse and veterinarian until the January 8 meeting. VOTING: Ayes — 5; Nays — 0. Board of Equalization and Review for Year 2002 (6 appts.): Commissioner Williams nominated Wayne Robertson. Chairman Tice nominated Dan Schmidt, John Douglas, L.W. Lambert, Anita Johnson, and William White (alternate). No further nominations were submitted, and Chairman Tice moved to appoint Robertson, Schmidt, Douglas, Lambert, Johnson and White by acclamation. VOTING: Ayes -- 5; Nays — 0. Election of Chairman and Vice Chairman for the Board of Equalization and Review Commissioner Johnson nominated Dan Schmidt for the Office of Chairman for the Board of Equalization and Review. No other nominations were submitted, and Chairman Tice to close the nominations and to elect Schmidt as the Chairman of the Board of Equalization and Review. VOTING: Ayes — 5; Nays — 0. Commissioner Bowles nominated John Douglas for the Office of Vice Chairman for the Board of Equalization and Review. No other nominations were submitted, and Chairman Tice to close the nominations and to elect Douglas as the Vice Chairman for the Board of Equalization and Review. VOTING: Ayes — 5; Nays — 0. Home and Community Care Block Grant Committee (5 appts.): Commissioner Bowles nominated Mary Joe Danner. Chairman Tice nominated Dot Blackwelder, Lucille Carter, Ethel Rash, and Barbara Barrier. No other nominations were submitted, and Chairman Tice to appoint Danner, Blackwelder, Carter, Rash, and Barrier by acclamation. VOTING: Ayes — 5; Nays — 0. wane caesarean ceesneseettseitie Information and Referral Advisory Board (1 appt.):; Commissioner Bowles nominated Norma Rife. Chairman Tice to close the nominations and appoint Rife by acclamation. VOTING: Ayes — 5; Nays — 0. Recreation Advisory Committee (5 appts.): Commissioner Johnson nominated Larry Johnson, Donna Crabtree, and Barbara Thorson. Mr. Johnson advised that Jim Kay was still considering the acceptance of a reappointment. (Kay will give his response in the next few days.) No other nominations were submitted, and Chairman Tice to appoint L. Johnson, Crabtree, Thorson, and to postpone the appointments of the two remaining members until the January 8 meeting. VOTING: Ayes — 5; Nays — 0. NEW BUSINESS: Chairman Tice announced that Loren Powell, the former mayor of Troutman had passed away on December 17, 2001. Tice said Mr. Powell had been a true asset to the Town of Troutman and Iredell County. COUNTY MANAGER’S REPORT: Mr. Mashburn distributed a draft agenda for the Winter Planning Session. He requested the board members to notify him of any additions or changes. CLOSED SESSION: Citing G.S. 143-318.11 (a) (5) - Property Acquisition, Chairman Tice to enter into closed session at 8:30 p.m. (Return to Open Session at 8:50 p.m.) ADJOURNMENT: by Chairman Tice to adjourn the meeting at 8:50 p.m. NEXT MEETING: Tuesday, January 8, 2002, 5:00 p.m. and 7:00 p.m., in the Iredell County Government Center, 200 South Center Street, Statesville, NC. VOTING: Ayes — 5; Nays -— 0. f {\ Approved; Vaan § 2002 Viiu ¢ Niger e MMe ae Clerk to the Board v j IREDELL COUNTY BOARD OF COMMISSIONERS BRIEFING MINUTES JANUARY 8, 2002 The Iredell County Board of Commissioners met on Tuesday, January 8, 2002, at 5:00 p.m., for an agenda briefing in the Iredell County Government Center, 200 South Center Street, Statesville, NC. Present: Chairman Sara Haire Tice Vice Chairman Karen B. Ray Tommy E. Bowles Steve D. Johnson R. Godfrey Williams Staff Present: County Manager Joel Mashburn, Finance Director Susan Blumenstein, Planning Supervisor Ron Smith, Health Director Ray Rabe, Environmental Health Supervisor Kelly Sheeks, Support Services Director Jim Vernon, County Assessor Brent Weisner, Social Services Director Don Wall, DSS Income Maintenance Administrator Lynn Deal, Social Work Supervisor Linda Bledsoe, Inspections Director Lynn Niblock, and Clerk to the Board Jean CALL TO ORDER by Chairman Tice. Request for Approval of a High Density Application for the WSIV-CA Watershed from John Deere Landscapes and Transco LLC: After the public hearing matters were explained, Planning Supervisor Smith advised that John Deere Landscapes and Transco Property watershed. He said the option would allow the applicants to exceed the standard 24% built-upon coverage for buildings, parking, sidewalks, etc., yet not exceed 50%. Smith said the option required the applicant to build a wet detention pond capable of removing 85% of the total suspended solids from a One-inch rainfall. He said the property was zoned for light manufacturing (M-1). Commissioner Bowles said he understood the owner would be required to maintain the basin. Update and/or a Request for the Approval of a Memorandum of Understanding in Reference to the Rural Transportation Planning Organization (RPO): Smith said a recent meeting was held about the memorandum’s contents and wording. Mr. Smith said the voting issue was discussed and everyone in attendance was in agreement for each county to have one vote and the collective municipalities of each county to have one vote. In addition, he said the advisory committee, this person’s membership should be in a non-voting capacity. He said Rowan County had not made a decision on joining the Lake Norman Rural Transportation Request from the Health Department for Approval of Proposed Changes Regarding Septic System Permit Fees and Preventive Health Fees: Health Director Ray Rabe and Environmental Health Supervisor Kelly Skeeks said a recent review of the septic System fees revealed that the environmental revenues were not covering the program’s expenses. Sheeks said this was due to a slowdown in the economy. Mr. Sheeks said that when the economy improved, the fees might exceed the department’s costs, but it was not self-supporting at the present. When asked why there were cost differences between the various septic Systems, Sheeks ed it was due to the complexity of the types. He said it took longer to design and inspect the more complex system. Also, he said an additional inspection trip was needed. He said that Six or seven different Septic systems could be in a Type III listing. poe Commissioner Ray asked the procedure when a citizen hired a private soil scientist to test an area after being told the site didn’t perk. She asked why the soil scientist could get the property to perk when the sanitarian couldn't. Sheeks said approval by a soil scientist was not automatic. He said the method used by private soil scientists was to push for approval from the state authorities. Mr. Skeeks said a private citizen could always appeal the health department’s determination. He said the citizen would appeal to the state regional office (Joe Lynn or Gene Young). Sheeks said the health department had a low turndown rate -- less than five percent. He also said that if the state approved a site after it had been turned down by the county, and the septic system proved to be faulty, the liability would fall on the state and not the county. Request from the Social Services Department to Transfer $136,000 from the Maintenance of Effort Line Item to the Temporary Assistance for Needy Families (TANF) Emergency Assistance Line Item: Social Services Director Don Wall, Income Maintenance Administrator Lynn Deal, and Social Work Supervisor Linda Bledsoe explained that they were requesting to transfer $136,000 from the Maintenance of Effort line item to the TANF Emergency Assistance program. Wall said the transfer was due to rule changes and the slowdown in the economy. He emphasized that no additional county funds would be needed. UPDATE ON THE WORK FIRST PROGRAM: Mr. Wall distributed the following information concerning the Work First Family Assistance Program. Update on Iredell County’s Work First Family Assistance Program (WFFA) November 2000-October 2001 ° WFFA mission is to provide all able-bodied recipients an employment plan to enable them to gain permanent full-time employment and become tax paying citizens. ° WFFA Caseload — Average 260 ° WFFA output average per month — 427 actions. (This figure only includes applications taken, reviews, changes, and application dispositions.) ° Benefit Diversions average per month — 4 . Number of newly employed participants average per month — 6 ° Average rate of pay per employed participant - $7.53 ° Number of participants active in employment services average — 39 ° Average number of 150% clients per month — 74 ° Average 150% expenditures per month - $32,701.14 ° Number of average WFFA participants helped with transportation per month — 19 ° Average expenditures per month for WFFA transportation - $3,773.61 ° Home visits/field visits completed per month average — 20 ° Number of EAs averaged per month — 78 ° Average monthly expenditures for EA per month (11/00 — 10/01) $9,273.73 ° Participants’ component placements average per month: Education — 2 Job Search — 6 Employment — 14 Vocational Training — 10 Work Experience — 4 Assessments — 10 ° EA program ran from 1/01-6/01. It started again 10/01/01. Expenditures as follows: 10/01 - $18,182.67 11/01 - $24,734.54 12/01 - $17,006.82 ° From 11/00 — 09/01 housing and utility services were provided through 150% of services. Effective 10/01/01 these services were removed from 150% of services and provided solely from Emergency Assistance Funds. x** * * Request for Approval of an Agreement with Robert S. Segal, CPA, Regarding the Application Process for the Bureau of Justice Alien Assistance Program/Funding: Finance Director Blumenstein said Mr. Robert S. Segal’s firm assisted governments and businesses in expense reduction and revenue enhancement techniques. She nN 25% of every dollar recovered. (This is a one-time fee.) She said that if no Savings were found, the county did not have to pay anything. In addition, Blumenstein said the Segal staff would train the jail employees on how to obtain the reimbursements in the future. Request from the Library for Approval to Apply for E-Rate Funding: Library Director Steve Messick requested permission to apply to the Federal Communications said that at the present, the funding covered 63% of the library’s Internet access cost. He said the deadline to apply for the 2002-03 budget year was January 18. Messick said the application would also include discounted Internet services for the Proposed Harmony library. Request for Approval of a Register of Deed’s Technology Account with the North Carolina Capital Management Trust: Finance Director Blumenstein said many of the Register of Deed’s fees doubled as of January 1. She said a recent change in the General Statutes dictated that ten percent of the recording fees had to be set aside for automation and ADJOURNMENT: Chairman Tice adjourned the briefing session at 6:35 p.m. i Approved: , / AVG A J re Gl. ‘Clerk to the Board | | IREDELL COUNTY BOARD OF COMMISSIONERS REGULAR MINUTES JANUARY 8, 2002 The Iredell County Board of Commissioners met in Regular Session on Tuesday, January 8, 2002, at 7:00 p.m., in the Iredell County Government Center, 200 South Center Street, Statesville, NC. Present: Chairman Sara Haire Tice Vice Chairman Karen B. Ray Tommy E. Bowles Steve D. Johnson R. Godfrey Williams Staff Present: County Manager Joel Mashburn, County Attorney William P. Pope, Planning Supervisor Ron Smith, Finance Director Susan Blumenstein, and Clerk to the Board Jean Moore. CALL TO ORDER by Chairman Tice INVOCATION by Commissioner Johnson PLEDGE OF ALLEGIANCE TO THE FLAG ADJUSTMENTS OF THE AGENDA: by Chairman Tice to adjust the agenda by: Adding: ¢* Request from the Library for Approval to Apply for E-Rate Funding * Request for Approval of a Register of Deed’s Technology Account with the North Carolina Capital Management Trust * Closed Sessions for: Economic Development — GS 143-318.11 (a) (4) Attorney Client —- GS 143-318.11 (a) (3) Deleting: * Announcement of the National Association of Counties’ Legislative Conference to be held March 1-5, 2002 in Washington, D.C. & a Request for the Confirmation of the Commissioners’ Meeting Scheduled on March 5, 2002 (No one plans to attend from the county, and the item was deleted from the agenda.) VOTING: Ayes — 5; Nays — 0. PUBLIC HEARINGS Chairman Tice declared the meeting to be in a public hearing. (Due to the first involving conditional uses, all members desiring to speak were sworn in.) Rezoning Request; Case No. 0112-1: Walter David Meeks, Applicant for the Melvin C. Johnson Heirs, requests that Property be rezoned from Residential Agricultural to Community Business Conditional Use District (Location: 1975 Mecklenburg Hwy., Mooresville, NC, PIN# 4654-27-6957): Planning Supervisor Smith said the owners and applicant desired to rezone property from Residential Agricultural to Community Business Conditional Use District. He said the proposed use would be for a garden center or retail nursery with miscellaneous office uses in an existing building. Smith said no new primary buildings would be constructed on the site, and that all new development would conform to the Roadway Protection Overlay requirements. In addition, he said only one driveway cut, onto NC 115, would be permitted. Mr. Smith continued by saying the property was in a “pivotal” area of the county. He said the planning staff hoped to work with the Town of Mooresville and the Town of Davidson on the development of a small area plan. Smith said the planning board on December 5, 2001, unanimously approved the request. No one else spoke, and Chairman Tice adjourned the hearing. by Commissioner Bowles, after reviewing the conditional use permit findings of fact and determining them to be in order, to grant the rezoning request from Residential Agricultural to Community Business Conditional Use District for Case No. 0112-1 (Melvin C. Johnson Property Heirs and Applicant Walter David Meeks). VOTING: Ayes — 5; Nays — 0. Chairman Tice declared the meeting to be in a public hearing. Zoning Request; Case No. 0112-2: Due to a Release of Jurisdiction from the City of Statesville to Iredell County, Kimberly Johnson requests that her property be initially zoned Residential Agricultural (Location: Weeping Cherry Lane, off Old Wilkesboro Road, Statesville, NC - PIN#s 4735-17-3039 & 4735-17-9230): Smith said the owner/applicant recently had this property released from the City of Statesville’s zoning jurisdiction. He said the applicant’s property was part of a larger piece of family-owned land that was bisected by the jurisdictional boundary. Mr. Smith said the City of Statesville released the property on November 5, 2001, and the owner had requested the county to zone it residential agricultural. He said the owner desired to place a mobile home on the site. Mr. Smith said the planning board, on December 5, 2001, unanimously approved the request. No one else spoke, and Chairman Tice adjourned the hearing. MOTION by Commissioner Johnson to approve the zoning request for Case No. 0112-2, for property owned by Kimberly Johnson, to Residential Agricultural. VOTING: Ayes — 5; Nays — 0. Chairman Tice declared the meeting to be in a public hearing. Request for Approval of a Proposed Roadway Protection Overlay for the River Highway Corridor (This would affect new commercial businesses [new construction and changes that require site plan review] and multi-family establishments): Smith said a roadway protection overlay for the River Highway Corridor had been accomplished as a result of the River Highway Corridor Study adopted in December of 2000. Mr. Smith said the proposed roadway extended from the Town of Mooresville’s zoning jurisdiction to the county line. He said that in most areas, the overly extended 300 feet off the road right-of-way -- north and south. Smith acknowledged, however, that in an effort to set a more definable boundary, entire parcels were included in some areas. He said the purpose of the overlay was to create higher development standards for address signs, lighting, setbacks, storage of materials, and landscaping. Smith said similar overlays were in use by Mooresville on the eastern portions of the highway. Mr. Smith emphasized the overlay would not affect single or two-family homes, or existing businesses. He said that on December 5, 2001, the planning board unanimously approved the overlay and its implementation. Commissioner Bowles said he understood the county’s overlay differed from Mooresville’s plan. He said he understood that in the county’s plan, an existing business would not have to bring up any curb cuts or shrubbery. Smith said this was correct. He said the only time an existing business would have to adhere to the standards was when a site plan was required. Mr. Smith said a site plan was typically required when a “major” change in use, or renovation, occurred. No one else spoke, Chairman Tice adjourned the hearing. MOTION by Commissioner Williams to approve the Roadway Protection Overlay for the River Highway Corridor. VOTING: Ayes — 5; Nays — 0. MOTION by Commissioner Ray to approve the following 11 consent agenda items. VOTING: Ayes — 5; Nays — 9. eS 1. Request for Approval of a Hi Watershed from John Deere Landscapes and this matter may be found in the briefing minutes) gh Density Application for the WSIV-CA Transco LLC (additional information regarding 2. Request for Approval of a Memorandum of Understandin Rural Transportation Planning Organization (RPO): members agreed to authorize Chairman Tice to sign the memo staff at Centralina delivered the final draft with the correc Executive Board member. (The Centralina member will be in an g in Reference to the During the briefing, the board randum of understanding after the tion pertaining to the Centralina ex-officio non-voting capacity.) 3. Request for Approval of Revisions to the Plat Rev Supervisor Smith explained during the briefing that revisions needed to be made to the plat review officer listing. The approved changes were: deletion of Dean Osborne and Seth Harris (no longer employed with the county), addition of Kirstie Dixon (new planner), and to recognize the married name of Rebecca Moose, now Rebecca M. Harper. iew Officer Listing: Planning Plat Review Officer Listing Iredell County: Ron Smith William Allison Rebecca M. Harper Kirstie Dixon Barry Whitesides Town of Mooresville: Timothy D. Brown Craig Culbertson City of Statesville: David Currier Steve Warren Ashley “Lee” Lawson Town of Troutman: A.J. Barghothi Ann Sims 4. Request for Approval of the December 2001 Refunds & Releases Breakdown of Releases: $27,309.74 County 18,198.52 Solid Waste Fees 439.00 E. Alexander Co. Fire #1 11.33 Shepherd’s Fire #2 329.29 Mt. Mourne Fire #3 29.06 All County Fire #4 690.06 Statesville City 1,859.96 Statesville Downtown 0 Mooresville Town 4,580.12 Mooresville Downtown 0 Mooresville School 939.60 Love Valley 0 Harmony 0 Troutman 232.80 Breakdown of Refunds: $88.85 Statesville City 88.85 5. Request from the Health Department for Approval of Pro Regarding Septic System Permit Fees a changes will be effective February 1, 2002. posed Changes nd Preventive Health Fees: The following fee Environmental Health Current Proposed /Approved $ Change % Change TypelorII System $ 175 $ 200 25 14.3 Type III System 300 330 30 10.0 TypeIV—VISystem 500 575 75 15.0 Preventive Health Current Proposed/Approved TB Skin Test $ 10 $ 12 Adult Health (bundled) 40 Use Approved CPT Codes Adult Health RepeatPAP 0 Use Approved CPT Codes 6. Request from the Social Services Department to Transfer $136,000 from the Maintenance of Effort Line Item to the Temporary Assistance for Needy Families (TANF) Emergency Assistance Line Item (No additional county money will be required. The transfer is due to rule changes and the declining economy.) 7. Request for Approval of Budget Amendment #23 for the Purpose of Transferring $1,575 from the E-911 Fund to the Planning Department’s General Fund for the Purchase of Software: During the briefing, Finance Director Blumenstein said that due to the mapping department converting to ARCInfo software, the Geographic Information System’s Rural Addressing employee, based in the planning department, would need access to the new program. She said software would need to be purchased for the employee and there would be training costs. Mrs. Blumenstein said the transfer from the E-911 fund for this type of expenditure was permissible. 8. Request for Approval of an Agreement with Robert S. Segal, CPA, Regarding the Application Process for the Bureau of Justice Alien Assistance Program/Funding (The briefing minutes have information about this item.) 9. Request for Approval of the December 18, 2001 Minutes 10. Request from the Library for Approval to Apply for E-Rate Funding (The briefing minutes have information about the E-Rate funding.) 11. Request for Approval of a Register of Deed’s Technology Account with the North Carolina Capital Management Trust (The General Statutes require that ten percent of the recording fees in the Register of Deed’s Office be set aside for automation and technology. The separate account will contain these fees.) Request for Approval of a Property Exchange Involving Land Owned by the Blanton & Moore Company & Land Owned by Iredell County (fairgrounds property): Support Services Director Jim Vernon said the county had been approached by representatives of the Blanton & Moore Company about the possibility of exchanging a portion of property. He said the company owned property in front of the county’s fairgrounds, and the representatives desired to exchange it for a narrow strip of land, owned by the county, that is near the rear of Blanton & Moore’s property. He said the exchange would provide the company with some additional setbacks for a possible planned expansion. Vernon said the county would receive property for additional parking and access to the fairground’s main entrance. He said the county did not have a legal easement for this area at the current time. Mr. Vernon said G.S. 160A-271 allowed counties to exchange “like and similar properties.” He said both properties were approximately the same acreage, same zoning, and the same per acre value. In addition, he said the best use for both properties was for setbacks, parking, etc. Vernon said a notice had been published in an area newspaper about the proposed exchange. (The PIN# for the Blanton & Moore property is 4732 61 9240 and consists of approximately 0.219 acres. The PIN# for the county fairgrounds property is 4732 71 4119, and it consists of approximately 0.293 acres.) MOTION by Commissioner Bowles to grant the property exchange involving land owned by the Blanton & Moore Company and Iredell County (fairgrounds property). VOTING: Ayes — 5; Nays — 0. ANNOUNCEMENT OF VACANCIES OCCURRING ON BOARDS & COMMISSIONS Industrial Facilities & Pollution Control Financing Authority (1 announcement) Juvenile Crime Prevention Council (1 announcement) APPOINTMENTS TO BOARDS & COMMISSIONS Adult Care Home Community Advisory Committee (6 appts.):_No nominations were presented, and Chairman Tice moved to postpone the six appointments until the February 5 meeting. Board of Health (2 appts.): No nominations were submitted, and Commissioner Bowles Imoved| to postpone the two appointments until the February 5 meeting. VOTING: Ayes — 5; Nays — 0. Recreation Advisory Committee (2 appts.): Commissioner Johnson nominated Jim Kay for a reappointment. No other nominations were presented, and Chairman Tice to appoint Kay by acclamation and to postpone the remaining appointment until the February 5 meeting. VOTING: Ayes — 5; Nays — 0. Juvenile Crime Prevention Council (2 appts.): Commissioner Williams nominated Chery! Hildebran and Julie Gibson as Sheriff Phil Redmond’s designees. (This will count as one appointment since Hildebran and Gibson will not be attending the meetings together. Sheriff Redmond wanted backup on the appointment in case one of the employees had a work conflict.) Commissioner Bowles nominated Kathy Douglas. (Douglas replaces Devry Gibbs as the Mooresville Graded School Superintendent’s delegate.) Chairman Tice imoved| to close the nominations and to appoint Hildebran/Gibson and Douglas. VOTING: Ayes — 5; Nays — 0. by Commissioner Johnson to reduce the membership of the Juvenile Crime Prevention Council by two members in an effort assist the council in achieving quorums. VOTING: Ayes — 5; Nays — 0. (Note: Attorney Joe Crosswhite recently resigned from the JCPC due to work conflicts. In addition, commissioner appointee Arris King accepted an employment position outside of Iredell County. This has prevented her from attending the meetings. The JCPC has not achieved a quorum for the past three or four meetings. The membership was reduced by the commissioners due to this problem.) COUNTY MANAGER’S REPORT: (During the briefing, County Manager Mashburn said he would be attending a Mental Health Reform Training Session in Raleigh on January 17, 2002.) CLOSED SESSION: Citing G.S. 143-318.11(a) (3) Attorney Client, and G.S. 143- 318.11 (a) (4), Economic Development, Chairman Tice at 7:40 p.m., moved to enter into closed session. VOTING: Ayes — 5; Nays — 0. (RETURN TO OPEN SESSION AT 8:00 P.M.) ADJOURNMENT: by Chairman Tice to ad NEXT MEETING: Annual journ the meeting at 8:00 p.m. Planning Session to begin on Friday, January 25, 2002, 8:00 a.m., at the Agricultural Resource Center, 444 Bristol Drive, Statesville, NC. VOTING: Ayes — 5; Nays — 0. Approved: hin, SF, Aco2- , C.rme a. Clerk to the Board IREDELL COUNTY BOARD OF COMMISSIONERS MINUTES OF THE PLANNING SESSION HELD ON FRIDAY, JANUARY 25, 2002 & SATURDAY, JANUARY 26, 2002 The Iredell County Board of Commissioners met for a Planning Session on Friday, January 25, 2002 and Saturday, January 26, 2002, beginning at 8:00 a.m., at the Agricultural Resource Center, 444 Bristol Drive, Statesville, NC. Present: Chairman Sara Haire Tice Vice Chairman Karen B. Ray Tommy E. Bowles Steve D. Johnson R. Godfrey Williams Staff Present: County Manager Joel Mashburn, Finance Director Susan Blumenstein, Support Services Director Jim Vernon, and Clerk to the Board Jean C. Moore. Media in Attendance: _ Record & Landmark Reporters Allison Hart and Michele Harrison, Charlotte Observer/Iredell Neighbors Reporter Jim Wrinn, Mooresville Tribune Reporter Michael Roessler, /redell Citizen Reporter Eileen Wilkinson. Chairman Tice called the meeting to order. BUDGET UPDATE AND REVIEW: Finance Director Blumenstein said this year’s ad valorem tax extimates would be short around $470,030. She said this was because the anticipated revenue projections would not be met. In addition, she said investment earnings would be short by $540,000. Mrs. Blumenstein said that most of the money was invested in the North Carolina Capital Trust, and she communicated almost every other day with the brokers. Blumenstein said the overall estimated revenue shortage for the county would be $1.6 million. She said, however, that at the year end of June 30, 2002, $3,728,604 would probably be remaining from unspent county departmental funds. FY 2002-03 PROJECTED REVENUES & EXPENDITURES: Blumenstein estimated the county’s revenues for the upcoming year would be $100,949,982, and the estimated expenditures would be $105,474,200 resulting in a $4,524,218 difference. She said that if the fund balance were reduced by the $4.5 million to cover the difference, a 7.46% fund balance would occur. Blumenstein said the Local Government Commission required an 8% (one-twelfth of a budget) fund balance, and it recommended that counties the size of Iredell retain a 16 to 17% amount. County Manager Mashburn said he would like to build the fund balance, if possible. Commissioners Johnson and Bowles said they would not be comfortable with a fund balance that was lower than the present year’s 10.5%. Mashburn said the budget estimates did not include the proceeds that might be available from the disposal of ten acres of land owned by the county in Mooresville. He said the county was asking $750,000 for the property. After further discussion, Mashburn summarized what he perceived to be the goals for the upcoming budget. These were: 1. Maintain a fund balance of at least 10.5%. 2. Maintain the tax rate at the current level. 3. Maintain the same level of services. Mashburn said the board had traditionally placed $2.5 million in the capital projects fund, and he hoped this practice would continue. DISCUSSION ON CONSTRUCTING OR LEASING SOCIAL SERVICES SPACE/BUILDING: Blumenstein presented a spreadsheet that showed the principal and interest that would be paid, the annual depreciation, the 50% reimbursement on the loan interest from the federal government, for both the construction of a building and the leasing of a building for the next 16 years. The information revealed that after the 16" year, the net cost to purchase would be $902,347. The net cost to lease would be $13,039,601. UPDATE ON CURRENT CAPITAL PROJECTS: Support Services Director Jim Vernon briefed the board on the capital projects underway and the ones in the design development stage. Of particular note, he mentioned the maintenance department would lose 2,500 sq. ft. in the current bookmobile building and 7,500 sq. ft. in the Bryant Building when the library construction began. He mentioned one solution would be to build a 7,500 to 10,000 sq. ft. metal building at the Meeting Street Service Center site. He estimated the construction costs would be $150,000 to $175,000. Vernon noted that if the building were constructed, it would consolidate the entire maintenance department into one location. BRIEFING ON HUMAN RESOURCE ISSUES: Human Resources Director Carolyn Harris discussed the following items. Substantially Equivalent Personnel System: Harris said the employees of the Department of Social Services, Health, and some Emergency Management staff members were subject to the following portions of the North Carolina Personnel Act. Recruitment, Selection, and Advancement Classification/Compensation Training Employee Relations Equal Employment Opportunity/Affirmative Action (EEO/AA) Political Activity ANE WN- Harris said that in the past, the county had received assistance from the state in complying with the Personnel Act. She said that now, however, due to state budgetary cutbacks and a reduction in the workforce, the state would not be able to offer as much guidance. Harris said the state had been working with the counties in an effort to make their personnel policies substantially equivalent to the guidelines of the North Carolina Personnel Act. She said that with a few modifications, Iredell County could already be deemed equivalent in Recruitment/Selection/Advancement, Training and Political Activity segments. Mrs. Harris cited the following advantages and disadvantages in having a substantially equivalent system. Advantages ¢ One personnel policy for all employees; * Shorter waiting time for actions to be processed since they are done in-house; * Pay/compensation criteria will be consistently applied; ¢ Will eliminate duplication of personnel files/records; and * Will not be dependent on the State. Disadvantages: * Computerized personnel program will need to be developed/purchased; and * Will need at least one additional position in the county’s Human Resources Office to centralize functions. Mashburn said other counties had already met the equivalency standards. Mr. Mashburn said the Human Resources Office was pursuing the substantially equivalent system. Commissioner Johnson said he understood the county would be reviewing what the state had done in the past. He asked about the liability. Mashburn said the county would be enforcing state laws. Health Care Benefits: Harris briefly discussed pharmaceutical costs and trends. CLOSED SESSION: After a 30-minute lunch break, Chairman Tice moved to enter into closed session for the purpose of discussing an Economic Development matter — G.S. 143- 318.11(a) (4) at 12:35 p.m. VOTING: Ayes — 5; Nays — 0. (No action resulted from the closed session, and Chairman Tice resumed the planning meeting at 1:00 p.m.) ROUNDTABLE DISCUSSION ON WATER NEEDS: The following individuals attended the meeting and participated in the water needs discussion. Name Representing Keith Snoddy Iredell Water Corp. Victor Crosby Iredell Water Corp. H. Carson Fisher Town of Mooresville (Engineer) Rick McLean Town of Mooresville (Town Mgr.) Al Jones Town of Mooresville (Mayor) Rod Watts EnergyUnited Water Corp. James Holler West Iredell Water Corp. Harry Tsumas Amity Development & Realty Jan Woodside Amity Development & Realty Rob Hites City of Statesville (City Mgr.) Kelly R. Sheeks Iredell County Health Department Ron Smith Iredell Co. Planning/Enforcement Lynn Niblock Iredell Co. Planning/Enforcement (Note: Town of Troutman representatives were invited, but were unable to attend.) Iredell County Health Director Ray Rabe served as the moderator for the discussion. He said the county was facing major growth in some areas and that with the past drought conditions, the commissioners were requesting information on the county’s water situation. Holler said the growth in west Iredell was primarily mobile home developments. He said West Iredell Water could not install meters fast enough. He said 142 meters were installed last year. Holler said the company presently had 1,200 customers, and water was purchased from the City of Statesville and EnergyUnited (formerly Alexander Water C orp.). Mr. Holler said the company had two pumping stations and both could be pressurized. He said the company was presently installing two new lines (Sharon School Road and Wood Bridge Road). Holler said West Iredell Water would be purchasing more water from EnergyUnited in the future. Mr. Holler cited several problem areas in his company’s territory. He said private wells had to be taken over in the Mock Mill Road area. Holler said another area of concern was the Arey Road and Stamey Farm Road area. Watts said EnergyUnited was active in the county. He said another connecting line with West Iredell Water would soon be completed, and a study of the Love Valley area was being conducted. He said EnergyUnited had a backup system with Hickory, and his company was discussing a hookup with the City of Statesville. Watts said that recently, residents of the Absher Farm Road area had asked for assistance. He said the residents complained about the quality of their water, and they were told to obtain the number of households that would commit to a line. He said, unfortunately, only eight households were interested. Fisher said the Town of Mooresville had doubled its system’s size since the 1980s. He said the Town, which provides water and sewer, had 8,000 customers. Fisher said the system had over 30 pump stations. He said an urban growth boundary had been created and this aided in determining the Town’s service area. Mr. Fisher said the Town hit 80% of its capacity in May of 2001. He said a water conservation plan, similar to Statesville’s, would be used if the same situation occurred in the future. He said the Town was discussing an interconnect with the Charlotte Mecklenburg Utilities Department (C-MUD). Mr. Fisher said the Town was reviewing a 45-acre site for a new water filtration plant. Fisher said the Town’s police department was fully informed about the operations of the water system. (He mentioned this in response to a question from Rabe on what measures would be taken if Lake Norman were exposed to an act of terrorism.) Snoddy said Iredell Water would finish up a $2 million project soon. He said his company averaged about 300-400 new customers each year. Snoddy said the company hoped to borrow funds for expansion into a new area of the county. He said Iredell Water tried to service developed areas. contamination. would be evident if the water had been contaminated. companies (profit and nonprofit) and counties be rendered by a water company, if a compa: as many people as possible at the lowest rate possible. Mr. Snodd the county was a difficult service area. He said this was due t differences in elevation that could occur in just a small area. S service up to the Friendship Church Road area and this was extended. Hites said the City of Statesville was developing a Land Use Development Plan. He said the City was looking at natural ridge lines and was working with developers on areas that would have service. Hites said Statesville did not desire to become another Charlotte. Crosby said he had been talking with North Carolina Department of Transportation Board Member Frank Johnson on the Possibility of using state bridge money to impound water. He offered an invitation to the attendees to join in this effort. Mr. Crosby said that several years ago, he had requested the board of commissioners to create a water board. Rabe asked the attendees if they saw a need for a taskforce or a board. Fisher said he was unaware of any efforts to coordinate a group or taskforce. He said his office communicated on a regular basis with Statesville. Crosby said that if a mul ti-county board were created, he felt there might be money available. Fisher said the state was encouraging regional systems. Hites said the City of Statesville was talking with Rowan/Salisbury about an interconnect. He noted that Forsyth County had a link to Fuquay Varina. Hites said, “More so than providing more supply, we are trying to protect our systems.” Watts said Alexander Count y had a water taskforce; however, he was unclear as to the group’s mission. Snoddy mentioned a problem with private wells goin occurred when one well was producing water, but later Commissioner Ray asked the effect of septic systems on private wells, especially in large Sheeks said the health department was not seeing any evidence of massive groundwater Commissioner Ray asked how the department would know if this started occurring. Sheeks said the residents could have their water tested. He said fecal coliform bacteria Smith asked about surface water contamination. Sheeks said the size of the reservoir (Lake Norman) helped. MOTION by Commissioner Johnson for the staff to research the policies of other water » in reference to a requirement for water service to 1y was willing to supply the service. VOTING: Ayes - 5; Nays — 0. Mayor Jones said the entire county needed to be consistent with water policies. He said the developers should be told what pipe size needed to be installed. SCHOOL PRESENTATIONS MOORESVILLE GRADED SCHOOLS: Joining Supt. Bruce Boyles to discuss the Mooresville School needs were: Mooresville School Board Chairman Frank Fields and staff members Roger Hyatt (Asst. Supt. for Support Services), David Dutton (Finance Officer) and Dr. Barry Shepherd (Asst. Supt. for Instruction and Human Resources). Dr. Boyles said the OR/ED study had been very accurate in projecting the number of students. In reference to current expense requests for 2002-2003, Boyles outlined the following requests or needs. + Anticipate a budget increase request within 5% of current per pupil budget (plus growth) * Planned projects/programs include: - implementation of an employee supplement increase plan recognizing years of of experience - Additional support services’ positions - Technogy support - Begin preschool program - Expand alternative school program - Continuation of facilities’ improvements for safety and accessibility - Increased utility costs In capital outlay, Boyles said the planned projects included: mobile classrooms - additional buses - debt service - technology - long-range facilities’ design and planning Boyles then discussed the capital requests for 2002 —- 2006. These were: 1. New intermediate school for 750 students. (A property will have to be located. The system will use a design utilized in the past to speed up construction.) Project total: $11,564,825 2. Addition to Mooresville Middle School Project total: 4,883,066 3. New elementary school for 500 students (To be located behind the Kistler Road site.) Project total: $9,082,740 The total for all three projects is $25,530,631. Dr. Boyles said the state recognized only one school system per county in reference to buses and maintenance. He said the Iredell-Statesville System serviced the Mooresville buses. IREDELL-STATESVILLE SCHOOL SYSTEM: Acting Superintendent Julia Williams was joined by Board of Education Chairman Vaughn Sprinkle and Finance Officer Terry Haas to discuss the Iredell-Statesville School System’s needs. Dr. Williams gave a construction update on current building projects. She said Lake Norman High School was on budget and it was 85% completed. In reference to Lakeshore Elementary and Middle Schools, Dr. Williams said all of the punch list items had been completed and the final retainage was being requested. She said the final sales tax refund had not been received. Also, she said the Department of Transportation refund had not been received. Williams said the system desired to put a canopy in the rear of Lakeshore, along with sidewalks, using the remaining funds of $71,668.16. Blumenstein asked if the Dickson & Odom audit figures would substantiate the Lakeshore cost summary figures, and Haas said yes. : | | | | | ea ary School project was on budget. She but it would not need to obtain anymore in Is were evaluating the uses of the properties at erty encompassed nine acres. mentioned the school system had 145 mobile units, the upcoming year. She said the school officia Wayside and ADR. She said the Wayside prop Dr. Williams then discussed five facility needs that were established by the Facility Needs Task Force in March 2001. These were: New Western Zone Middle School $ 14,910,000 + Replacement buildings/expansion for Scotts Elementary School 7,965,000 Replacement buildings/expansion for Harmony Elementary School 4,376,500 New Southern Zone Elementary School 12,759,500 Additional building/renovations for the Bus Garage 1,890,000 Dr. Williams said the bus garage was built in 1959 to service 90 buses. Williams said the garage serviced 215 school buses, 31 activity buses, and 122 maintenance and driver education vehicles. She said additional Space was needed. Williams said the School Facilities Task Force had recommended that an additional service building (20,000 s. f.) be built on the existing site. Dr. Williams said the cost would be $1,890,000 to renovate the existing building and construct the additional structure. In reference to the funding for the building projects, Blumenstein said, “From May of 2003, we could structure a bond of about $30 million. In 2003-04 some of the interest could be funded, and in 2004-05 some of the interest and principal could be funded.” Commissioner Johnson said he felt some undesignated money could be used for the western zone middle school land acquisition. MITCHELL COMMUNITY COLLEGE MCC): President Doug Eason, Board of Trustees Chair Joe Troutman, Fields, Vice President for Development William Findt, Vice P and Director of Facilities Gary Johnson. Eason said the board of trustees was submitting the following budget requests for 2002- 2003. 1. HVAC system for the library and student center $500,000 2. Parking lot repair and expansion on the main campus 200,000 3. Security lighting and sidewalk construction for the main campus 150,000 4. Roof repairs for the library and student center 30,000 $880,000 Dr. Eason said the college would open bid week. He said the expansion would be covered b money was split two ways ($3 million new const Ss for the Mooresville center expansion next y bond money. Eason said the college’s bond ruction and $2 million renovation). A ten year, long-range plan consisting of the following items was also described by Eason. Main Campus $10,044,973 Continuing Ed. Ctr. 5,688,823 Mooresville Ctr. 1,040,408 Deferred Maintenance 1,760,000 Total $18,534,204 | | | | | Historic Vance Hotel 226 South Center Street Statesville, NC 6:30 P.M. Dinner Meeting, Friday, January 25, 2002 Mark Heath, Senior Vice President for the C harlotte Regional Partnership, was the guest speaker for the evening. He said the partnership assisted in economic development for a 16- county region in North & South Carolina. Heath said the partnership was created in 1991 and was funded through public and private funds. Mr. Heath said Iredell County, with its two interstates, should consider “land banking.” He said sites near the I-77/I-40 connection should be purchased and protected until development could occur. Heath said counties sometimes worked together in multi-ventures to aid in economic development, and this practice was used extensively in Virginia. Melanie O’Connell Underwood, economic developer for the Mooresville-South Iredell area, said she was seeing an increase in inquiries. She said the Mooresville-South Iredell region continually tried to obtain diverse projects. Underwood said a large retirement center had been announced last year along with an $80 million Lowe’s project. She said the racing industry was active in her area. Underwood said 1,500 new jobs were announced last year. Jeff McKay, the economic developer for the Statesville area, said the county needed to be adaptable. He said it was important to retain the industries already here. McKay was optimistic about future development, and he said the county would remain competitive. North Carolina 42" House District Representative Frank Mitchell said the General Assembly had raised the income tax levels for some people, and this might diminish the attractiveness of the state and county for some industries. North Carolina 43" House District Representative Mitchell Setzer and North Carolina 39" District Senator Jim Forrester also attended. Dr. Forrester asked what impact would occur if the Hornets Basketball team left Charlotte. Heath said that sports teams generated many jobs. He said it would hurt the Charlotte area’s image if the basketball team left. He said the Charlotte region could never pay for the advertising that naturally occurred by having a sports team. North Carolina Division 12 Department of Transportation Board Member Frank Johnson said infrastructure drew industry, and that Iredell County’s sections of I-77 and I-40 would be resurfaced. In addition, he said a new diamond would be constructed for the Jane Sowers Road area, and a new interchange for Exit 36 in Mooresville was scheduled. At 8:00 p.m., Chairman Tice thanked the dinner guests for attending and recessed the meeting until 8:00 a.m., on Saturday morning. Continuation of the Planning Session Saturday, January 26, 2002 Agricultural Resource Center 444 Bristol Drive Statesville, NC 8:00 a.m. Chairman Tice called the meeting to order. All commissioners were present. PRESENTATION FROM DAVID SWANN, AREA DIRECTOR/CEO FOR CROSSROADS BEHAVIORAL HEALTHCARE: Swann discussed North C arolina House Bill 381 (Mental Health Reform Legislation & State Plan). He said mental health remodeling was a national trend, but the North Carolina General Assembly passed HB 381 due to: 1. Mental health programs in the state were overburdened and under funded. >. The state officials were tired of hearing complaints about the system. The state feels the local jurisdictions have not done enough. ee Swann said the reform would be guided by: 1. The Mental Health System Reform Act (Session Law 2001-437 House Bill 38 1) 2. The State Plan of 2001 (Blue Print for Change) The Local Business Plan (Under control of County Governments) * A single-county program (must meet criteria) * A single county area authority * An interlocal agreement pursuant to Article 20 of Chapter 160A of the General Statutes; or * A multi-county area authority (Crossroads’ current method. In the future, the counties will not have to be contiguous.) Mr. Swann also said: * The state currently had 38 area aut horities, but this number would probably be reduced to 20 by year 2007, gement to demand management. (A cost analysis sheet, per service, is being prepared by Crossroads.) * The new state policy says, “Within available resources, it is the obligation of the State and local government to provide mental health, developmental disabilities and substance abuse services to meet needs of consumers in the least restrictive, therapeutically most appropriate setting and to maximize their quality of life.” (Swann said this had never been written in this manner before. He said the statement was written in a way, where the state and counties, would be liable in class action Suits, e.g., Willie M. and Thomas S.) * The area authority or county program, shall contract with other qualified public/private providers, agencies, institutions, or resources for the provision of services. (Swann said some of his employees were already looking for other jobs.) * The county, or area program, shall develop Local Business Pla effect for three years beginning January 1, 2003. * There will be changes in the structure of the governing boards. ns that will be in Commissioner Williams requested that Swann research the average cost per county for the services. Swann said he would prepare the information. subcommittee to aid in the preparation of the local business pl Jane Carrigan Testerman, a member of the Crossroads’ Boa committee. He added that he would like a an. He said he had approached Dr. rd of Directors, about Steering the UPDATE ON BALANCED GROWTH INITIATIVES: Planning Supervisor Ron Smith briefly discussed the seven balanced growth initiatives researched by his office. He said 1,400 acres of land had been approved for protection, under the Farmland Pres Ordinance, and another 1,700 acres were in the review process. ervation SUBDIVISION INTERCONNECTIVITY: Smith, w the interconnectivity matter, shared the following ordinance, ho had been requested to research draft amendment for the subdivision In cases where it is deemed suitable and beneficial to the overall public good, the Subdivision Review Committee, upon recommendation by the Subdivision Administrator, and NCDOT, may require that proposed public roads shall be extended by dedication to the boundary of such property being subdivided and a temporary turn-around be provided. Upon development of the neighboring property the same situation shall apply and a through street shall be created. Being a public road, maintenance of it shall be the responsibility of the NCDOT upon dedication by the developer. Commissioner Johnson said he didn’t feel the county should mandate the interconnectivity since there might be creeks and gullies involved. He said the developers shouldn’t be asked to build bridges, but he felt there were some situations were interconnectivity might be feasible. Commissioner Bowles said the developers would have to give up property for the roads, and he felt the amendment could be written in a more acceptable manner. Smith raised concerns about higher-priced subdivisions that might abut lower-end developments. He said that in this instance, the homeowners might not want interconnectivity. Mr. Smith said he would continue to research the issue and share his information in the future. Local developers Harry Tsumas and Robb Collier, in attendance at the meeting, made a few remarks. Tsumas said developers had to work with different types of typography. Collier said interconnectivity could possibly enhance some developments. Small Area Studies: Commissioner Johnson requested Smith to continue his work on small area studies, especially in regards to future designation of areas for industrial development. SUBSTANDARD BUILDINGS/STRUCTURES: Director of Planning/Code Enforcement Lynn Niblock reviewed a draft substandard building ordinance. He said his department currently relied on the state building code for guidance. Niblock said the state code was written whereby “buildings just about had to be ready to fall down, and it had to be proven there were life-safety problems, before corrective action could be taken.” Commissioner Williams asked what would trigger the inspections department to use the proposed ordinance. Niblock said it would primarily be complaints from the public. He added that if a burned-out property was being investigated for arson, his office could not do anything until the law enforcement’s investigation was completed. It was noted that the draft ordinance, as written, would apply to abandoned/vacant structures, as well as occupied residences. Bowles said he had concerns about the ordinance. Williams also voiced concerns. Johnson requested for the matter to be discussed again in the future, perhaps at an upcoming budget discussion. POSSIBLE APPEARANCE STANDARDS FOR MOBILE HOMES: Niblock said the county assessor had recently shared information about North C arolina House Bill 253 ratified on December 3, 2001. He said the legislation changed the definition of real property in regards to singlewide mobile homes. Niblock said that prior to 2002, singlewide mobile homes could not be listed as real property unless they had living areas added that made them multi-sectional. He said the new legislation indicated that if the moving hitch, wheels, and axles were removed, and the singlewides were on a permanent foundation, they could be listed as real property. Mashburn said the standards were being presented for information at this time, and they would be on a future agenda. POSITION RECLASSIFICATION _IN THE INFORMATION SYSTEMS MANAGEMENT DEPARTMENT: Finance Director Blumenstein recommended that a position reclassification be approved. She recommended that Colin Barnes be reclassified from an Information Tech Consultant — Grade 72 (Salary Range $36,906 - $57,206) to a Network Administrator - Grade 73 (Salary Range $38,588 - $59,811). She said there were sufficient funds in the Information Systems Management budget to cover the 4.5% increase. by Commissioner Johnson to approve the position reclassification of an Information Tech Consultant - Grade 72 to Network Administrator - Grade 73. VOTING: Ayes — 5; Nays — 0. DISCUSSION OF A BRANCH LIBRARY IN HARMONY, NC: Commissioner Williams said he still felt the upcoming budget could be reduced enough to aid the proposed Harmony library. He mentioned that Mayor Campbell was proceeding with the library’s construction. Commissioner Bowles asked where the money would be found. DISCUSSION ON IREDELL-STATESVILLE’S REQUEST FOR FUNDING IN REFERENCE TO THE BUS GARAGE: Commissioner Bowles asked about the possibility of allowing some of the school buses to be serviced at the county’s vehicle service center. Support Services Director Jim Vernon said the county had space at the Tradd Street facility. Mashburn said this was true at the current time. He noted, however, the county would be in the transportation business when the Vocational Workshop ceased its van service. Mashburn said the county would then have to service and maintain 15 additional vans. PROSPECTIVE TENANT AT THE IREDELL COUNTY GOVERNMENT CENTER-SOUTH: Vernon said he had talked with an agency that was in need of 20,000 sq. ft. of office space. He said the agency had 100 employees and would need parking to accommodate that many private vehicles along with 30 company cars. He said discussions would continue. ADJOURNMENT: At 11:20 a.m., Chairman Tice Imotioned| to adjourn the Planning Session. (The commissioners had a 30-minute lunch break and then proceeded to Hickory, NC for a tour of a library constructed by Calloway Johnson Moore West.) VOTING: Ayes — 5; Nays — 0. NEXT MEETING: February 5, 2002, 5:00 p.m. and 7:00 p.m., in the Iredell County Government Center, 200 South Center Street, Statesville, NC. Lebsasey 14. Approved: 72l1a@ G lbe XR Near C - AA re Clerk to the Board IREDELL COUNTY BOARD OF COMMISSIONERS BRIEFING MINUTES FEBRUARY 5 2002 nant 9 UU dy Present: C hairman Sara Haire Tice Vice Chairman Karen B. Ray Tommy E. Bowles Steve D. Johnson R. Godfrey Williams OBTAINING RNERSBURG HIGHWAY (former Prison unit) Deputy Rick Dowdle said designed, the site could house 40- would be some Costs -- minimum of $125,000. Chairman Tice said she wanted a library buildj uld be a focal Point for th ng that had character -. something that co € county, Mashburn said the board needed to choose an architectura] Chosen firm would have to submi firm. He Said then, the t a fee amount. Library Director Messick, County Manager Mashburn, and Commissioner Johnson, said they were most Satisfied with the Craig Gaulden Davis firm, It was the consensus of the board to allow the staff to negotiate a contract with Craig Gaulden Davis. REQUEST FROM FIFTH STREE OF PROPERTY LOCATED AT 1419 BOULEVARD STRE NC (FORMER DETOX FACILITY): Mr. Mashburn said he ha a representative of Fifth Street Ministries about the donation of the former detox facility located on Boulevard Street. Mashburn said the house had been leased to Fifth Street since 1998. The Fifth Street representative said many repairs had been made, and this was why the request had been submitted. It was the consensus of the board and manager to place the request on an upcoming agenda for continued review. ADJOURNMENT: Chairman Tice adjourned the briefing session at 6:45 p.m. cr Approved: Fila i? ae >... ie i Clerk to the Board UL bh [REDELL COUNTY BOARD OF COMMISSIONERS REGULAR MINUTES FEBRUARY 5, 2002 The Iredell County Board of Commissioners met in Regular Session on Tuesday, February 5, 2002, at 7:00 p.m., in the iredell County Government Center, 200 South Center Street, Statesville, NC. Present: Chairman Sara Haire Tice Vice Chairman Karen B. Ray Tommy E. Bowles Steve D. Johnson R. Godfrey Williams County Manager Joel Mashburn, County Attorney William P. Pope, Staff Present: n Smith, Finance Director Susan Blumenstein, and Clerk to the Board ‘ Planning Supervisor Ro Jean Moore. CALL TO ORDER by Chairman Tice. INVOCATION by C ommissioner Bowles. PLEDGE OF ALLEGIANCE TO THE FLAG ADJUSTMENTS OF THE AGENDA: by Chairman Tice to adjust the agenda by: Additions: * Request for Approval of Budget Amendment #26 for the Appropriation of Fund Balance ($40,000) and to Increase the Expenditure Line Item for Hydrants for the Purpose of Reimbursing the West Iredell Water Corporation * Request for Approval to Negotiate a Contract with Craig Gaulden Davis for the new Iredell County Library Design Work (This is actually a rewording of the initial request.) Deletions: * Request for the Release of Frozen C apital Expenditures ($2,781,800) in the FY 2001-2002 Budget * Closed Session Regarding Property Acquisition — GS. 143-318.11(a) (5) VOTING: Ayes — 5; Nays - 0. | } APPOINTMENT BEFORE THE BOARD M MR. TONY BURTON, DIRECTOR FOR THE VISIONS | STRUCTURED DAY PROGRAM: Mr. Burton was accompanied to the meeting by Benny Ferguson, the Operations Director for VisionsWork Youth Services. Mr. Burton noted one change that had to be made to the original grant application. He said the program had to hire a teacher instead of a counselor. UPDATE FRO | Ferguson said the second-year funding of $158,293 from the Governor’s Crime Commission had been approved. He said the Visions Structured Day Program, located at 433 South Meeting Street, Statesville, N.C., currently had 17 students. Ferguson said the staff had worked with students from all of the county’s middle and high schools with the exception of Lakeshore Middle, Brawley Middle and West Iredell Middle. Mr. Ferguson said juvenile probation officers were the primary referral source for the program. He referenced a letter, written by the chief juvenile court counselor, that indicated the program was working with students that had been suspended or expelled. The letter advised that the juveniles were benefiting from the program, especially since they were being supervised during the peak hours for delinquency (2 p.m. - 7 p.m.) for their presentations about the Chairman Tice thanked Mr. Burton and Mr. Ferguson structured day program. | | . | PUBLIC HEARINGS (7:00 p.m.) hairman Tice declared the meeting to be in a public hearing and requested that all persons desiring to speak in reference to Case No. 0201-1 to come forward and be sworn in. REZONING REQUEST; CASE NO. 0201-1: Request from Jeff Cernuto for property to be rezoned from Residential Agricultural to Residential Office Conditional Use District (Location: 817 River Highway/NC 150, Mooresville, NC - PIN# 4637-87-9816): Planning Supervisor Ron Smith said the owner/applicant Jeff Cernuto was requesting that his one-half acre tract be rezoned to residential office conditional use district. Smith said the existing land use was residential and the surrounding uses were residential, limited commercial, and vacant properties. Smith said the applicant had agreed to the following two conditions. 1. New development must satisfy the standards of the Roadway Protection Overlay. 2. New uses of the property are limited to the primary building and new accessory buildings only. (The intent is to protect the integrity of the “mixed-use” designation in the River Highway Corridor Study.) Smith said the traffic on River Highway was over capacity at the current time. He said, however, the proposed uses in the Residential Office District would not be major contributors to the traffic situation. He said there was a building on the site, and the planned use for it was office space. Mr. Smith said there were municipal utilities in the area, and the property would probably be combined with larger tracts in the future. Smith said the planning board on January 2, 2002, unanimously recommended approval of the request. Mr. Cernuto said he planned to lease the building for office space at the present, but he would be open to working with a contiguous land owner in a joint sale or development. No one else desired to speak, and Chairman Tice adjourned the hearing. MOTION by Commissioner Bowles, after reviewing the findings of fact and determining them to be in order in reference to Case No. 0201-1 (Cernuto), to grant the rezoning request from Residential Agricultural to Residential Office Conditional Use District with the two referenced conditions. VOTING: Ayes — 5; Nays — 0. Chairman Tice declared the meeting to be in a public hearing. (All individuals desiring to speak in reference to Case No. 0201-2 were invited to the dais to be sworn in.) REZONING REQUEST; CASE NO. 0201-2: Thomas S. Wilson, Applicant for Riverpark LLC, requests that property be rezoned from Residential Office to Neighborhood Business Conditional Use District (Location: Intersection of River Highway/NC 150 & River Park Road, Mooresville, NC - PIN # 4638-40-1047): Smith said the owner/applicant was requesting the rezoning of four acres with the following conditions: * No new direct access off River Highway * One access off River Park Drive and the apartment building entrance * Roadway Protection Overlay (RPO) standards * Land Use Limitations (uses expressly prohibited): 1. Automobile Washing Facilities (unless an ancillary use to primary facility) 2. Laundromats 3. Service Stations (including major repairs) 4. Taxi Terminals 5. Apparel sales 6. Appliance Sales & Service 7. Retail Bakeries 8. Carpet Sales & Storage 9. Catalogue Stores 10. Department & Variety Stores 11. Electronic Sales & Service 12. Fabric or Piece Goods Stores 13. Floor Covering, Drapery, or Upholstery 14, Furniture Sales 15. Gift, Novelty & Souvenir Shops 2 16. Grocery Store 17. Hardware Store 18. Hobby & Toy Stores 19. Home Furnishings 20. Leather Goods Sales 21. Lighting Goods Sales 22. Miscellaneous Retail Sales 23. Music Stores 24. Newstands 25. Office Supply Stores 26. Optical Goods Sales 27. Paint, Glass and Wallpaper Stores 28. Pet Stores 29. Radio & Television Repairs 30. Record & Tape Stores 31. Retail Sales not classified elsewhere 32. Shopping Centers and Malls 33. Sporting Goods Stores 34. Tobacco Stores 35. Video Tape Rental & Sales 36. Woodworking Shops, Retail Smith said the existing land use was vacant, and the surrounding land use was vacant residential-office and commercial (highway and general business). He said the property was rezoned in 1996 from Residential Agricultural to Residential Office. Mr. Smith said the property was designated as “transitional” in the River Highway Corridor Study. He said Neighborhood Business, with the stipulated conditions, would meet the study’s designation. Smith said the planning board on January 2, 2002, unanimously recommended approval. Commissioner Ray asked about the location of the apartments. Smith said “they more or less were positioned in a crescent around the property.” Commissioner Bowles asked about landscaping, if the request were granted. Smith said the developer would be required to do a landscape buffer yard. He said “standard throughout the ordinance was parking landscaping that included trees, as well as a screen and buffer, between the apartments and the use.” No one else desired to speak, and Chairman Tice adjourned the public hearing. MOTION) by Commissioner Johnson, after reviewing the findings of fact and determining them to be in order, to grant the request of Case No. 0201-2 (Riverpark LLC) and to rezone the property from Residential Office to Neighborhood Business C onditional Use District with the conditions stipulated by the planning supervisor and agreed upon by the applicant. VOTING: Ayes — 5; Nays — 9. Chairman Tice declared the meeting to be in a public hearing. All individuals desiring to speak in reference to the case involving Crescent Resources’ Vesting Rights for 711 lots weve invited to the dais to be sworn in. PROPOSED VESTING OF DEVELOPMENT RIGHTS FOR THE POINTE ON NORMAN _ AND OTHER PROPERTY SOUTH OF BEECH TREE ROAD OWNED BY CRESCENT RESOURCES, INC.: Crescent Resources, Inc., has requested an early vesting of development rights (2-5 years) for a proposed residential subdivision located on several large tracts between Beech Tree Road and Chuckwood Road off Brawley School Road, Mooresville, NC: Smith said Crescent desired the early vesting of development rights (2-5 years for all phases) for 711 residential lots or 828 acres. He said the existing land use was vacant and the surrounding land use was residential. Mr. Smith said that when the project was completed, possibly around 2010, the development could potentially add up to ten automobile trips per day, per household. He estimated that 9,200 additional trips would occur. Mr. Smith said the Brawley School Road presently handled over 19,700 vehicles a day. He said the request probably would not impact the area that much because it would occur over an extended period of time and road improvements 3 were scheduled before all of the homes were built. He said the Brawley School Road was scheduled to be improved in 2005 (right-of-way acquisition) and 2007 (construction). Smith said that several road improvements at key intersections had already helped to move the traffic. Mr. Smith said he understood the Department of Transportation planned to construct a third lane on Brawley School Road from Williamson Road to Chuckwood Road. Mr. Smith said the zoning ordinance was amended in 1998 to require 30,000 Sq. ft. of area, per dwelling unit, for property that utilized Brawley School Road to access Williamson Road. He said Crescent’s Proposal had an overall density of one unit per 37,784 square feet. In conclusion, Smith said Crescent was requesting permission to devel Pp its project using the current ordinance. He said approval of the vesting rights would give Crescent the authority to plat the lots under the current regulations for a time between two and five years. Smith said that in May of 2001, the planning board recommended denial of the request in a 7-2 vote. He said, however, the planning board reviewed a request composed of 994 acres and 828 lots. Commissioner Bowles asked the timeline for the Brawley School Road widening (three- lanes) and if the state had funding available. board member, was in Support of the project and was trying to “push it through.” Smith said he had also talked to a local DOT engineer and was told the State would seek bids on the project this spring. Chairman Tice said she was understanding the three lanes would extend from Wi] liamson Road all the way to The Pointe. Commissioner Williams said he recalled that when the planning board heard the case, it Was unclear as to whether there would be enough space for a school. Smith said that last May, Crescent had not made a definite decision On a site to be set aside for a new school. Smith said probably none. He said there was land left, but it wasn’t in large tracts. Commissioner Johnson Bowles asked about site specific plans. Smith said he had seen the most site specific plans that could be rendered at this point in time. Smith said there was a demand for home sites in the Brawley School area. He said the most development in the county was occurring in the Davidson Township. He said this had been happening for the past six or seven years, Tom Webb, with Crescent Resources, said his company was asking permission to develop the parcels over several years under the same regulations. He said that for a Custom- 4 home community of this type, the construction would take several years. Webb said Crescent had been building homes at the peninsula since 1991 (800 homes). He said lots in The Pointe started selling in 1998, and there were now 160 homes. Webb said the character of the proposed homes would be similar to what was already there. He said Crescent’s plan had 135 acres of open space and pocket parks. He said there would be at least one active five-acre community neighborhood facility. Webb said the company didn’t anticipate utilizing curb and gutter in the area; however, it would expand the standard road width by five feet to provide bike lanes. He said the development would have a community well system, along with an elevated storage tank. Webb said septic systems would also be used with annual inspections. Mr. Webb said Crescent was not asking to “lock-in” any erosion control requirements at this time. Robert Bach (Against the Request), said he was a resident of Camp Road (Hager’s Cove/Hobbs Creek area). He reminded the commissioners about the decision of the planning board. Bach said the Brawley School Road peninsula was probably the largest cul de sac in the state. He said the residents had two lanes to get in-and-out, and the development would further hamper emergency services. Bach asked where the run off would go. He said he had concerns about his well. Harvey Carpenter (Against the Request), a resident of Lakeview Shores Loop, said he was concerned about the community well systems. He said he understood that if a well system were installed and the “neighbors” lost their water from the lowering of the water tables, the developer would furnish water for everyone. He questioned what would happen if an act of terrorism occurred at the nuclear power plant. Carol Stakely (Against the Request), a resident of Lakeview Shores Loop, questioned the notification process for the request. Stakely said she thought the request was asking the commissioners to give up future rights. She mentioned moratoriums, road issues, and environmental laws that might be enacted in the future. Ms. Stakely also talked about the development’s effect on the aquifer. Larry Davis (Against the Request), a resident of Kings Cross Lane, said he didn’t receive notification on any of the meetings. Mr. Davis critized what Crescent referred to as park areas. He said that from what he had seen, the areas were swamp lands. Davis mentioned a past situation involving Crescent and road pavings. He said Crescent had reneged on an obligation to pay a portion of costs regarding the paving of a road. Tate Starrette (Against the Request), a resident of Grasshopper Circle, said his home was on a very narrow cove. He said 18 lots were proposed for the cove, and the water in the area was not deep enough to sustain the boat traffic. He said there would be pollution problems. Nancy Fletcher (Against the Request), a resident of Dye Circle, said the traffic on McKendry Road was heavy. She said the property set aside for the new school would not help. Ms. Fletcher said the buses were already full, and the children had to sit four to a seat. She also complained about the trailers that had to be used by the school children. Tiffany Erwin (Against the Request), questioned why the request didn’t go back before the planning board. Erwin said that by her calculations, more than a ten percent change had occurred from the original request. She asked whether or not Crescent had donated property for the school site. Chairman Tice said Crescent Resources had donated property to the Iredell-Statesville School System. Ervin said the traffic would increase on the day the first tree was cut for the development. She said the construction vehicles alone would increase the traffic. Ervin said she didn’t feel Crescent would sell the property if the vesting rights were denied, because the property was too viable. Commissioner Williams asked Smith to address the ten percent variance. Smith said the ten percent was a benchmark percentage. He said it really applied to increasing the request/proposal. Smith said there was no legal requirement to take the request back to the planning board. In addition, he said there was not a time requirement. Mr. Smith 5 | | | 2 Request from the Sheriff's department was requesting four more do training. He also requested permission to radios and $3,934 for new carpeting. in the amount of $26,000. He said the interlink with other departments. The g for permission to apply for the annu match. $5,317 for a new brush truck pump. reserve truck fund. It was also mention said that in reference to the public notice process, four s €parate mailings had been sent to 700 residences. He did acknowledge, however, that many lett ers had been returned. Commissioner Ray said she understood the Department of Environment and Natural Resources (DENR) handled the sediment runoff issue. Smith said this was correct. one of the subdivision requirements the approval of culverts and ditches. He said his office reviewed subdivision plans. He said that was that a plan had to be obtained from DENR stipulating Ray said she understood that DE NR established the designs and locations in reference to storm drains or sediment basins. Smith said this was correct. No one else spoke and Chairman Tice adjourned the hearing. MOTION) by Commissioner Williams, determining them to be order, Pointe on Norman and other pr Inc. after reviewing the findings of fact and to approve the five-year vesting for development rights for The operty south of Beech Tree Road owned by Crescent Resources, VOTING: Ayes -— 5; Nays — 0. << +n oh eaanreecenimessmerensimetitind CONSENT AGENDA——---——-----__- MOTION by Commissioner agenda items. VOTING: Ayes — 5; Nays — 0. 1, Request from the City of Statesville for the Approval of a 2001 AIR 21 Grant Project & Expenditure (airfield improvements including security fencing, access roads and navigational aid repair) for the Statesville Municipal Airport (no county funds needed): During the briefing, Commissioner Johnson said the county, in a 50/50 basis, had been working with the city to provide fencing at the airport. Johnson said the city’s planning director had found out that Air 21 grant funds could be used for airfield improvements, including security fencing, access roads and navigational aid repair. Mr. Johnson said the county’s share would be reduced by $28,500, 4 Department for Approval of Budget Amendment #24 for Permission to: a. Transfer Drug Seizure Funds for the Purchase of Canines/ Equipment/T raining ($61,000) and Radios ($33,332.00) b. Transfer Commissary Funds for F loors ($3,934.00) and P2P Grant ($6,500) c. Permission to Apply for the Annual Bulletproof Vest Grant Chief Deputy Rick Dowdle, mentioned during the briefing session, that the sheriff's gS at a cost of $61,000, including equipment and transfer $33,332 for the purchase of 63 hand-held In addition, Dowdle requested permission to apply for a Police to Police Grant (P2P) P2P grant would be for an Internet Band Program, or an rant will need a 25% or $6,500 match. Dowdle also asked al bulletproof vest grant. He said this grant had a 50/50 : , voted to fund Cool Springs VFD It was stipulated that the funds were to come from the ed that the request was not in the 2001-02 budget. 4. Request for the Approval of Budget Amendment #26 in the Amount of $40,000 for the Appropriation of Fire Tax Fund Balance and to Increase the Expenditure Line Item of 200525-574271 (Water/Fire Hydrants) in the Amount of $40,000 for the Purpose of Reimbursing the West Iredell Water Corporation for Hydrant Installation: The county manager, during the briefing session, advised that the hydrant purchases/installations were approved by the board of commissioners in the past, but no funds were appropriated. It was also mentioned that a hydrant policy, to be used by all of the water companies, was being reviewed. 5. Request for Approval to Negotiate a Contract with Craig Gaulden Davis for the Architectural Design Work for the new Iredell County Library: Craig Gauden Davis is based in Greenville, South Carolina. The principal architect for the library project will be David Moore. The senior architect that will work on the project is Earle Gaulden. 6. Request for Approval of Budget Amendment #27 for the Re-Appropriation and Transferring of funds to the Parks Reserve Fund and the Stumpy Creek Project & Approval of an Amended South-Iredell Park Fund Ordinance: Information from the finance director explaining these two requests is as follows: Budget Amendment #27: Recreation revenue received in fiscal year 2000-01 exceeded budget by $50,462 and Recreation expenditures were under budget by $25,900. The amendment re-appropriates the total and transfers it to the Stumpy Creek Project Fund and Parks Reserve Fund. According to the advance of funds made from the Parks Reserve Fund, Stumpy Creek is to repay the $100,000 advance in amounts equal to the annual General Fund transfer. (Finance Director Blumenstein said she was recognizing the $19,090 transfer to Stumpy Creek and appropriating the same amount for the transfer back to the Parks Reserve Fund.) Stumpy Creek Project Fund: The Amended Project Ordinance recognizes the total transfers from the General Fund project, to date, plus the transfer received this fiscal year. Additional community contributions of $20,000 and $46,820 in additional investment earnings are also being recognized. Incorrect account numbers were used in prior fiscal years and some transfers and interest were not picked up and added to the budget. At December 31, 2001, $107,280 was reported as available for construction. The correct amount should be: Available at 12/31/01 $107,280 Add: Project Amendment 121,865 Less: Repay to Parks Reserve (25,340) The $203,805 includes the $100,000 advance from the Parks Reserve Fund. The advance may be reduced further by unspent construction funds when the project is complete. The amended South Iredell Park Capital Project Ordinance is as follows: Iredell County, North Carolina Amended South Irede!l Park F und Capital Project Ordinance Be it Ordained by the Board of County Commissioners of Iredell County, North Carolina: Section 1. The following project will be financed by this fund: Stumpy Creek Park Project $760,730 Professional Services 75,155 Transfer to Parks Capital Reserve Fund 25,340 $19,090 amend + $6,250 01/02 appro | $861,225 Section 2. Funds for this Capital Project Fund will be provided from the following sources: Parks & Recreation Trust Grant $250,000 Increases Community Contributions 135,000 +20,000 annual receipts $133,124 Memorials 16,530 Transfers from Parks Capital Reserve Fund 210,626 Transfers from General Fund 128,045 +35,845 =actual including unspent GF Investment Earnings 121,024 +66,020 =actual since 1996 $861,225 =121.865 Section 3. This Capital Project Fund shall continue until the project is complete. Section 4. Payments from this Capital Project Fund shall be authorized by the County Manager, or his designee. Section 5. The Parks Capital Reserve Fund is advancing $100,000 to the Stumpy Creek Project Fund for completion of the project. This advance is to be repaid annually by transfers from the Stumpy Creek Project Fund to the Parks Capital Reserve Fund equal to % of the total transfer from the General Fund. Section 6. Any funds remaining in the Stumpy Creek Project Fund at completion of the project will be transferred to the Parks Capital Reserve Fund and applied as a reduction to the advance. This Amended Ordinance being duly adopted this the 5" day of February, 2002. 7. Request for Approval of a Reimbursement Resolution Regarding the Iredell County Government Center-South: The following resolution was approved. . RESOLUTION OF THE IREDELL COUNTY BOARD OF COMMISSIONERS ; DECLARING ITS INTENTION TO REIMBURSE ITSELF FROM THE PROCEEDS OF A FINANCING FOR CERTAIN EXPENDITURES TO BE MADE IN CONNECTION WITH THE PURCHASE, RENOVATION, AND/OR EQUIPPING OF THE IREDELL COUNTY GOVERNMENT CENTER-SOUTH. WHEREAS, Iredell County will make expenditures on and after the date hereof with respect to expenses incurred and to be incurred (the “Expenditures”) in connection with the purchase of an existing building, renovation, and/or equipping a facility to be known as the Iredell County Government Center- South; and WHEREAS, the Iredell County Board of Commissioners or the Issuer (the “Board”) has determined that the funds advanced from the General Fund, Capital Reserve Fund, and Capital Projects Fund and to be advanced to pay expenditures are, or will be, available for a temporary period and it is necessary to reimburse the Issuer for Expenditures made on and after the date hereof with respect to the Projects from the Proceeds of one or more County financings under Section 160A-20 of the General Statutes. NOW. THEREFORE, BE IT RESOLVED BY THE BOARD AS FOLLOWS: Section 1. The Board hereby adopts this declaration of official intent under Treasury Regulation Section 1.103-1 8(c)(2)(i) and declares its intent to reimburse the Issuer with the proceeds of a financing for Expenditures made on and after the date hereof with respect to the Projects. Section 2. The maximum principal amount of debt expected to be issued for the expenditures of the Projects is Three million four hundred thousand dollars ($3,400,000.00). Section 3. This resolution shall take effect immediately upon its passage. xk * * * 8. Request for Approval of the Annual Audit Contract for Fiscal Year Ending | June 30, 2002: Blumenstein recommended the approval of a contract with McLelland, Rutherford & McKenzie, PA, CPAs for (1) the single audit (2) assistance with the implementation of Statement 34 of the Government Accounting Standards Board (GASB 34) and (3) assistance with the Comprehensive Annual Financial Report. She said the CPA firm had ! given a total contract price of $35,675, which was less than the budgeted amount. | 9. Request for the Acceptance of the Bids for the Remodeling of the Hall of Justice Annex (former Agricultural Building/Water Street) with the Acceptance of Alternate 1 and Alternate 4 & to Amend the Capital Projects Ordinance: The approved bids are as follows: Separate Prime Bids Streamline LLC $377,105 * Nichols Mechanicals 33,500 William C Reynolds 109,624 Caldwell Electrical 64,629 $584,858 8 ae cauniai * Alternate No. 1: Amount to be deducted from the Base Bid to eliminate the entrance additions (-$15,700). Alternate No. 2: Amount to be deducted from the base bid to eliminate the counter at work area 105. (This alternate was not used.) Alternate No. 3: Amount to be deducted from the base bid to eliminate the counter and swing gate at vital area 112. (This alternate was not used.) Alternate No. 4: Amount to increase the base bid to repaint all exterior CMU with Benjamin Moore “Off White 105-1A,” (+$4,800) *Streamline’s bid of $377,105 was reduced by $15,700 using alternate # 1 and eliminating the entrance additions. Also, the bid amount then ($361,405) was increased by adding alternate #4 (repainting of exterior) in the amount of $4,800 to arrive at the $366,205 (general construction amount used in the project ordinance). The amended Capital Project Ordinance is now as follows: Iredell County, North Carolina Amended Capital Project Ordinance Hall of Justice Annex Note: There is no change in the total dollars budgeted. This amendment allocates costs between separate contracts. Be it Ordained by the Board of County Commissioners of Iredell County, North Carolina: Section 1. The following costs of the design, renovation, and furnishing of the Hall of Justice Annex (formerly Iredell Agricultural Center) shall be financed by this find: Design & Engineering 42,000 General Construction 366,205 Plumbing 33,500 Mechanical 109,625 Electrical 64,630 Furniture & Equipment 138,440 $ 754,400 Section 2. Funds for this Capital Project Fund will be provided from the following source: Transfers from Capital Reserve Fund $ 754,400 Section 3. This Capital Project Fund shall continue until the project is complete. Section 4. | Payments from this Capital Project Fund shall be authorized by the County Manager or his designee. Section 5. Upon completion of the construction project all funds remaining in this Capital Project Fund will be transferred back to the Capital Reserve Fund. A complete summary, of all bids received, is as follows: Separate Prime General Contract Streamline W.G. Holden Brooks GC Wilkie Const. BH Bryan Time 145 150 150 180 150 Base Bid $377,105 $ 426,588 $ 479,453 $ 468,816 $ 390,070 Alt. 1 - 15,700 - 14,136 - 24,000 - 22,200 - 9,400 Alt. 2 - 2000 - 925 - 1,500 - 925 - 925 Alt. 3 - 1000 . 875 - 1,300 . 875 - 875 Alt. 4 + 4800 + $220 + 5,200 + 4,800 + 9,987 Note: No bids received from American Construction, Walker Construction, Mullet Construction, and Donald Neal Construction. | eS Castor Plumbing Nichols Separate Prime Plumbing Contract Time 240 30 Base Bid $ 57,777 $ 33,500 Separate Prime Mechanical Contract Wm. C Reynolds Huffman Metal Triangle Time W/GC Per/GC Per/GC Base Bid $ 109,624 $ 111,506 $ 208,000 Separate Prime Electrical Contract Lake Electric Hinson Electric Caldwell Time AS GC 120 AS GC Base Bid $ 80,379 $ 71,000 $ 64,629 Single Prime General Streamline W.G. Holden Brooks GC Donald Neal Time 145 150 150 180 Base Bid $ 610,105 $ 650,572 $ 785,453 $698,000 Alt. 1 - 15,700 - 14,136 - 24,000 - 15,000 Alt. 2 - 2,000 - 925 « fs - 1,200 Alt. 3 - 1,000 - 875 - (300 - 1,200 Alt. 4 + 4,800 + S$ 720 + 5,200 + 8,500 Note: No single prime general bids were received from Wilkie Construction, American, BH Bryan, Walker Construction, and Mullet. ** * * * 10. Request for the Acceptance of an Offer to Purchase County Property (a dwelling) located at 2635 Ebony Circle, Statesville, NC, & Approval of a Resolution Seeking Upset Bids: The following resolution was approved: RESOLUTION SEEKING UPSET BIDS FOR THE SALE OF A DWELLING LOCATED AT 2635 EBONY CIRCLE, STATESVILLE, NC WHEREAS, on March 2, 1999, the Iredell County Board of Commissioners approved the purchase of several tracts of land located in the Ebony Acres Subdivision for the purpose of solid waste landfill expansion, and WHEREAS, lots 12 and 13 have a dwelling situated on them, which with repairs and improvements, could be made into a habitable condition; and WHEREAS, the referenced dwelling is described as being a split level, gable roofed, partial brick and stained board (exterior) structure and as having 2,326 s.f. arranged in three bedrooms, two and one-haif baths, kitchen/dining/living room area, and can be located at 2635 Ebony Circle, Statesville, N.C., Tax Pin #4754 51 8007; and WHEREAS, Iredell County finds the dwelling to be surplus to its needs and desires to dispose of the same; and WHEREAS, on January 29, 2002, a $2,000 offer was made by a county resident to purchase the dwelling and to remove the structure from the site. NOW, THEREFORE, BE [T RESOLVED THAT: 1. The Iredell County Board of Commissioners proposes to accept the $2,000 offer and hereby instructs the county staff to seek upset bids for the aforementioned dwelling with a stipulation in the required legal notice that all bidders shall be required to move said structure from the premises and assume all associated costs with the relocation. Any person may, within ten (10 days from the publication thereof, increase said bid by offering to do so in writing to the Clerk to the Board at P.O. Box 788, Statesville, NC. As provided by N.C.G.S. 160-269, upset bids must raise the bid which is being considered by at least 10% of the first $1000 and 5% of the remainder. Accompanying the bid offer there should be a 5% bid deposit. The bid period will remain open for the entire ten days. At the end of the ten days, all qualifying bids will be examined and the highest bid will become the new offer. In case of identical high bids, the bid received first will be selected. All envelopes containing bid offers should be clearly identified as containing an UPSET BID OFFER 2. The successful bidder will have 90 days to remove the dwelling from the premises. lhe Iredell County Board of Commissioners reserves the right to reject any and all offers. 11. Request for Approval of the January 8, 2002 Minutes END OF CONSENT AGENDA 10 Request for the Discussion/Approval of a Motion Regarding Land Acquisition for the Iredell-Statesville School System (I-SSS)& Facility Needs: (The request for discussion on this item was prompted by the Iredell-Statesville School System’s presentation on school needs at the commissioners’ planning session held on January 25, 7002. After the presentation, the commissioners decided to formulate a plan to accomplish some of the needs with a certain amount of money (approximately $30 million]). Commissioner Johnson said he and Commissioner Williams would meet with Vaughn Sprinkle and David Cash, both members of the Iredell-Statesville Board of Education, to prioritize the needs. Johnson said that later, a monetary amount could be established for the projects. Commissioner Williams said he had talked to Dr. Julia Williams (I-SSS Acting Supt.) about utilizing value engineering in an effort to add another project or additional improvements with the $30 million. Dr. Julia Williams, in attendance at the meeting, thanked the commissioners for allowing the school officials to begin the planning and design steps for the needed facilities. Dr. Williams said the projects were identified about a year ago by the Facilities Task Force to relieve overcrowded and aging facilities. She said value engineering would be used to squeeze as many projects from the funding as was possible. (I-SS Board of Education Member Jim Head was also at the meeting.) Johnson said the Facilities Task Force had a difference of opinion regarding the Scotts Elementary project. He said some task force members desired to totally eliminate the building while others wanted to maintain part of the structure. Mr. Johnson said further review of the structural needs of Scotts Elementary School would occur. Commissioner Johnson then made the following motion: Based on current estimates, it is projected that approximately $796,000 in FY 2003 and $2,3000,000 in FY 2004 can be made available to the Iredell Statesville School System for new capital projects; therefore, I imove that the Iredell County Board of Commissioners issue a letter to the school hoard stating the commissioners ’ intent to provide funds over the next two fiscal years, as available, for the accomplishment of the following: Purchase of land for a new western Iredell middle school. Employ architect and engineering consultants to develop the technical plans for: 1. Anew western Iredell middle school 2. Replacement and/or expansion of Scotts Elementary 3. Replacement and/or expansion of Harmony Elementary 4. Anew southern elementary school. It is further understood that this commitment may need to be modified if funding falls below projections; therefore, it is vitally important that both boards remain in close contact during the planning phase of each project. Should the economy improve and should more money become available, the board of commissioners will do its best to make more funds available. Voting: Ayes — 5; Nays — 0. Note: Johnson said the order in which the four projects were listed was not necessarily the way they had to occur. ANNOUNCEMENT OF VACANCIES OCCURRING ON BOARDS & COMMISSIONS Troutman Board of Adjustment (ETJ) (2 announcements) Nursing Home Advisory Board (2 announcements) APPOINTMENTS TO BOARDS & COMMISSIONS Adult Care Home Community Advisory Committee (6 appts.):_ No nominations were submitted, and Chairman Tice move to postpone the appointments until the February 19 meeting. VOTING: Ayes - 5; Nays - 0 11 “Less 3% unspent (net of operating transfers) ii (3,113,030) _ ost 13,028) oe | 103,436,450 102,970,933 IREDELL COUNTY BOARD OF COMMISSIONERS BRIEFING MINUTES FEBRUARY 19, 2002 The Iredell County Board of C ommissioners met in Briefing Session on Tuesday, February 19, 2002, at 5:00 p.m., in the Iredell County Government Center (South Wing C onference Room), 200 South Center Street, Statesville, NC. Present: Chairman Sara Haire Tice Vice Chairman Karen B. Ray (Mrs. Ray arrived at approximately 5:30 p.m.) Tommy E. Bowles Steve D. Johnson R. Godfrey Williams Staff Present: County Manager Joel Mashburn, Finance Director Susan Blumenstein, Emergency Management Director Larry Dickerson, Tax Collector Joe Ketchie, County Assessor Brent Weisner, Recreation Director Robert Woody, Library Director Steve Messick, Register of Deeds Brenda Bell, and Clerk to the Board Jean Moore. CALL TO ORDER by Chairman Tice. UPDATE ON BUDGET DEFICITS: County Manager Joel Mashburn and Finance Director Susan Blumenstein shared two plans that were developed to address county revenue shortages. Mashburn said changes needed to be made to the FY 2001-02 budget because: (1) information had been received from the League of Municipalities advising that sales tax distributions for the rest of the fiscal year would be below budget (2) some county departments were in need of the funds frozen in the FY 2001-02 budget and (3) Governor Easley announced on February 5, 2002 that he planned to retain inventory tax reimbursements and withhold other tax reimbursements to balance the state’s budget. Mashburn said that when the current year’s budget was adopted last June, the county had planned to unfreeze the $2,781,800 when a final funding plan was submitted by the state. Mashburn said that now, however, since Governor Easley again planned to withhold the funds, decisions needed to be made about the budget. Blumenstein then shared information about the decrease in sales tax revenues. She said the county would be under budget by $1,127,626. Mrs. Blumenstein said the entire state was experiencing a sales tax revenue decrease due to the economy. Blumenstein then discussed two plans (A & B) that had been developed to address the shortages. The two plans are as follows: Summary of Changes in Budgeted Revenues & Expenditures — PLAN A PLAN B Reduce Transfer | Reduce Transfer to To Capital Reserve | Capital Reserve & Reduce | School Capital for Restricted Sales Taxes — | u | | ‘Budgeted General Fund Revenues 106,549,480 | 106,549,480 | (Includes $2,463,206 Appropriated Fund Balance) Sales Taxes estimated under budget a [127,006 | «(1,127,626 ——oo _— en ee ee Reimbursements: Inventory taxes 786,238 | 786,238 eee Beer & Wine c —330,000. | 330,000 ee Elderly Homestead asia ae — ee Ad Valorem Taxes [_____470,030___| ~~ 470,030 "Interest on Investments | 540,000 | ‘Public School Capital Fund 7 327,825 _ Fe 327,825 “Other Net Decreases _ ae ee ee oo te a eae 023,378 | 4,023,378 Net Estimated Reven ues for year RR 102,526,102 | _ 102,526,102 ‘General Fund Expenditure Appropriations : 105 59,480 | 1069 ) —Tomseted glee taxes) ne NT | Reduce Transfer to Capital Reserve Fund (910,348) (444,831) Net Estimated Expenditures for year 102,526,102 102,526,102 Fund Balance re | Adjusted Fund Balance, July 1.2001 12,759,131 12,759,131 ae | Less: expenditures> revenues (2,463,206) (4403,2005 °« | | Aitieated Fund Balance June 30, 2002 10,295,925 ee I co RESULTS: ON et en | General Fund Lifting freeze on General Fund Capital Outlay Items 281,800 281,800 | Amending Operating Transfer to Capital Reserve Fund to: 1,589,652 2,055,169 ' Capital Reserve Fund rs ee | Available for library Project 4,474,652 4,940,169 Ae 86 sales taxes had always been mbers did not reduce the sales tax ting them. Mr. Mashburn said portions of the 1983 and 19 appropriated to the schools. He said that if the board me proceeds to the schools, the county would now be supplemen Blumenstein said that in t he past, when there was an increase in the sales tax proceeds, the schools were always given more, Chairman Tice said she felt that everyone should share in the deficit. Commissioner Bowles and Commissioner Williams agreed. Mashburn reminded the board members that the third one-half expire in 2003. He said that if the county desired the tax ( held and a resolution adopted. cent sales and use tax would “2 cent) a public hearing would need to be Mr. Mashburn emphasized that some county departments needed the freeze lifted. would be short $2 billion. The staff was then instructed to: Implement Plan B in an effort to remedy the county’s budgetary deficits. to Return at the next board meeting with a listing, in priority order, of the items that needed to be removed from the frozen capital outlay list. The staff was instructed to especially consider the needs of the public safety departments. A listing showing the frozen FY 2001-2002 expenditures is as follows: Transfer to Capital Reserve Fund $2,500,000 Replacement Sedan (Tax Adm.) 18,000 Generator (Mtg. St. Service Ctr.) 35,000 In-car Cameras (law enforcement) 47,500 Replacement commodes (jail) 10,800 Cell Door Replacement (jail) 48,000 File System (DSS) 14,000 Building Improvements (EMS) 21,000 Field Dress Machine (Recreation) 10,000 Transfer to Park Fund (Recreation) 25,000 Replacement Vehicle (Health) 17,500 Capital Outlay (General Government) 10,000 Power Point Projector (Health) 5,000 Replacement van (Inspections) 20,000 Total: 2,781,800 The county manager said the staff would notify the school officials about the board’s actions. Note: Information follows about the current sales taxes. this tax after a public hearing has been held and a resolution has been adopted. Pg & 1971 - Article 39 1 cent tax (May be used for any authorized public purpose) 1983 - Article 40 ¥, cent tax (Authorized that 30% of proceeds would be earmarked for school capita for a period of 15 years — Iredell County has continued to restrict the 30% for school use even though the stipulation period has ended.) 1986 - Article 42 ¥, cent tax (Authorized that 30% of proceeds would be earmarked for school capita for a period of 16 years.) | 2001 - Article 44 ¥, cent tax (The tax expires on July 1, 2003. Counties have the option of levying | | | | 4% designated for state on non-food items. | } | outlay | 1 outlay UPDATE ON STUMPY CREEK PARK: Recreation Director Robert Woody said progress was being made on the Stumpy Creek Park project. He said the waste water bids would be opened on February 21, 2002. Woody said the fencing bids would be next. ADJOURNMENT: Chairman Tice adjourned the briefing session at 6:1 5 p.m. ae ) , Approved: ///A<cC A J, 200 \ ‘\ Clerk to thé-Board IREDELL COUNTY BOARD OF COMMISSIONERS REGULAR MINUTES FEBRUARY 19, 2002 The Iredell County Board of Commissioners met in Regular Session on Tuesday, rc February 19, 2002, at 7:00 p.m., in the Iredell County Government Center, 200 South Center Street, Statesville, NC. a Present: Chairman Sara Haire Tice Vice Chairman Karen B. Ray Tommy E. Bowles Steve D. Johnson R. Godfrey Williams Staff Present: County Manager Joel Mashburn, County Attorney William P. Pope, Finance Director Susan Blumenstein, and Clerk to the Board Jean Moore. ; CALL TO ORDER by Chairman Tice. INVOCATION by Commissioner Johnson. PLEDGE OF ALLEGIANCE TO THE FLAG: Quint Sorrell, a member of Boy Scout Troop 171 of Williamson’s Chapel United Methodist Church, led the pledge. ADJUSTMENTS OF THE AGENDA: MOTION) by Chairman Tice to approve the following agenda adjustments: Deletion: * Appointment Before the Board (Due to illness, Mr. Chandler Bryan was unable was unable to speak regarding the donation of property to Fifth Street Shelter Ministries.) Additions: « Request for Approval of Budget Amendment #28 for Lake Norman Rural Transportation Planning Organization Membership Dues + Request for Approval to Purchase a Register of Deeds Plat System from Cott Systems, Inc., in the amount of $28,550 (plus $511 per month for Hardware & Software Maintenance) and Approval of Budget Amendment #29 * Request for Approval of a Capital Project Ordinance in the amount of $2,885,000 for the New Iredell County Library MOTION by Commissioner Johnson to approve the following ten (10) consent agenda items. aaa sinnaeecassiagpaansesasennara VOTING: Ayes — 5; Nays — 9. 1. Request for Approval of the January 2002 Refunds and Releases Releases for the Month of January 2002 $105,896.86 | County 88,710.45 Solid Waste fees 193.00 E. Alexander Co. Fire #1 12.90 Shepherd’s Fire #2 56.70 Mt. Mourne Fire #3 25.34 ; All County Fire #4 8,719.42 Statesville City 2,739.99 Statesville Downtown 0 Mooresville Town 4,216.16 Mooresville Downtown 0 Mooresville School 1,107.53 Love Valley 0 Harmony 0 Troutman 115.37 | | | Refunds for the Month of January 2002 $3,648.38 County 2,058.44 Solid Waste fees 341.17 E. Alexander Co. Fire #1 0 Shepherd’s Fire #2 0 Mt. Mourne Fire #3 0 All County Fire #4 161.30 Statesville City 234.40 Statesville Downtown 0 Mooresville Town 729.91 Mooresville Downtown 0 Mooresville School 73.10 Love Valley 0 Harmony 0 Troutman 50.06 ' 2. Presentation from the Tax Collector on the Unpaid 2001-2002 Taxes that are Liens on Real Property and Request for an Advertising Date of Wednesday, April 24, 2002: During the briefing, Tax Collector Joe Ketchie presented the printout of property tax liens. In addition, Ketchie said a letter would be mailed to property owners that had been delinquent in taxes for the past two years. He said the letter would advise that if the taxes were not paid by February 28, 2002, the county attorney would be given instructions to initiate the steps necessary to collect the taxes or sell the property. 3 Request for Approval of the Statewide Emergency Management Mutual Aid Agreement: Emergency Management Director Larry Dickerson, at the briefing, said the federal government’s 2003 budget would include $37.7 billion to be used to combat bio-terrorism, strengthen intelligence sharing, improve transportation security, as well as other national defense initiatives. Dickerson said the North Carolina Emergency Management Office would handle the funds distributed to North Carolina, and it would be necessary to sign the mutual aid agreement to recoup expenditures. Mr. Dickerson said the agreement was the mechanism to obtain payment for costs incurred while helping another entity. 4. Request for Approval to Apply for an Emergency Operations Center Grant in the Amount of $5,000 for Equipment (no matching funds required): Larry Dickerson at the 5:00 p.m. meeting, advised that six grants, statewide, were approved last year. Due to the renovations at the Hall of Justice Annex, Dickerson said he would apply for grant funds to be used for new furniture (seminar table to seat up to 30 individuals, chairs, along with additional wiring to tie the current generator to the renovated facility.) S. Request for Approval of the Annual School Bus Lease for Camp Iredell: During the briefing, Recreation Director Robert Woody said the activity bus lease would extend from May 31, 2002 through August 2, 2002. He said the buses would be used to transport youth participants to Camp Iredell. He said the compensation to the school system would be $.89 per mile along with the cost of oil/fuel and incidental repairs and maintenance. 6. Request from Eclipse Packaging, Inc., for a Reduction in the Eligibility Requirement for an Economic Incentive Approved in an Agreement dated November 21, 2000: County Manager Mashburn said during the briefing that the minimum amount required of an industry to participate in the county’s incentive program was $3 million. He said that in the past, Eclipse Packaging was approved for an incentive based on a $6,300,000 investment and the employment of 27 employees. Mashburn said Eclipse recently applied for its incentive, but was denied due to the eligibility requirement not being met. He said Eclipse’s president was not aware that the county computed depreciation on the investment. Mashburn said the company wanted the investment to be lowered to $5,900,000 The county manager said the industry understood that if the requirement were lowered, the incentive would be lowered. 7 Request for Lake Norman Rural Transportation Planning Organization Appointments & Approval of Budget Amendment 28 for Membership Dues: (The following actions were taken.) | a. Commissioner Sara Haire Tice w Committee (RTAC). b. County Manager Joel Mashburn was appointed to the Rur Technical Coordinating Committee (RTTCC). c. Budget Amendment #28 in the amount of $4,250.21, to be taken out of contingency, was approved for the membership dues. (The amount includes council of governments’ membership hours for Iredell County.) as appointed to the Rural Transportation Advisory al Transportation ontract with Craig Gaulden Davis for the new Iredell County Library Design Work and Approval of a Capital Project Ordinance: Library Director design. (The board of commissi Ordinance was adopted.) Iredell County, North Carolina Capital Project Ordinance Iredell County Public Library Be it Ordained by the Board of County Commissioners of Iredell County, North Carolina: Section 1. Funds for this Capital Project Fund will be provided from the following source: Transfers from Capital Reserve F und $2,885,000 Section 2. The following costs for the design, construction, and furnishing of the Iredell County Public Library are to be financed by this fund: Design & Engineering $ 331,200 General Construction 2,553,800 Plumbing . Mechanical . Electrical Furniture & Equipment . $2,885,000 Section 3. This Capital Project Fund shall continu Section 4. Payments from this Capital P Manager or his designee. Upon completion of the construction project, all funds remaining in this Capital Project Fund will be transferred back to the Capital Reserve Fund. € until the project is complete. roject Fund shall be authorized by the County Section 5. This Ordinance being adopted February 19, 2002. * kk kk & 9. Request for Approval of the January 25, January 26 and February 5, 2002 Minutes 10. Request for Approval to Purchase a Register of Deeds Plat System from Cott Systems, Inc., in the amount of $28,550 (plus $511 per month for Hardware & Software Maintenance) and Approval of Budget Amendment #29: During the briefing session, Register of Deeds Brenda Bell said her office had been leasi i was now in bankruptcy. She requested permission to added to her office’s index/imaging system. Bell said the funds would be taken from the technology and preservation fund that became effective January 1, 2002. ANNOUNCEMENT OF VACANCIES OCCURRING ON BOARDS & COMMISSIONS Centralina Workforce Development Board (1 announcement) Hazardous Waste & Low Level Radioactive Waste Management Board (3 announcements) Animal Grievance Committee (1 announcement) Historic Properties Commission (4 announcements) APPOINTMENTS TO BOARDS & COMMISSIONS Adult Care Home Community Advisory Committee (6 appts.): No nominations were submitted, and Chairman Tice to postpone the six appointments until the March 5 meeting. VOTING: Ayes — 5; Nays — 0. Board of Health (2 appts.): by Commissioner Bowles to postpone the two appointments until the March 5 meeting. VOTING: Ayes — 5; Nays — 0. Recreation Advisory Committee (1 appt.): Commissioner Johnson nominated David Rothwell. No further nominations were submitted, and Chairman Tice to close the nominations and appoint Rothwell by acclamation. VOTING: Ayes — 5; Nays — 0. Troutman Board of Adjustment (ETJ) (2 appts.): Commissioner Williams nominated Frank Englebert for a three-year term to expire on February 8, 2005 and Jasper Farmer for a one-vear term to expire on February 8, 2003. No further nominations were submitted, and Chairman Tice Imoved| to close the nominations and appoint Englebert and Farmer by acclamation. VOTING: Ayes — 5; Nays — 0. Nursing Home Advisory Committee: Commissioner Johnson nominated Jeff Smith. Commissioner Bowles nominated [Deborah Okamuro. No further nominations were submitted, and Chairman Tice lmoved| to appoint Smith and Okamuro by acclamation. VOTING: Ayes — 5; Nays — 0. COUNTY MANAGER’S REPORT: County Manager Mashburn said a written activity report had been submitted. Update on Changes in Budgeted Revenues and Expenditures: Commissioner Johnson asked the county manager to give an update on the county’s budget. Mashburn said it had been an especially difficult year to maintain a balanced budget. He said this was because so many changes had occurred during the year. He reminded everyone of Governor Easley’s decision to withhold substantial amounts of revenue that had been budgeted in the state’s budget for reimbursements to the county. He said the money, at one time, was county revenue, but the General Assembly decided to use it and reimburse the losses to the counties. Mashburn said the counties had not been able to count on the revenues in the last couple of years because they had been used to balance the state’s budget. Mr. Mashburn said that in addition to this problem, the county had over projected the anticipated ad valorem tax revenues, and the sales tax distributions were down due to the economy. | ' | j i | Finance Director Susan Blumenstein then gave the following information about the revenue shortages. “The county receives sales tax distributions on a quarterly basis. The distribution received in November was for the July, August, and September retail sales. On February 15, 2002, the distributions for October, November and December were received. Recently, a notice came from the League of Municipalities indicating the state had issued some numbers that said the distribution would be about seven-and-a-half percent less than it was at this same point in time last year. There was no growth at all, and actually, there was a five percent slide. Today, I received the actual Sigures and the two one-half cent sales taxes, which are distributed on a population basis, were 7.75% less than what we received last year. The one percent sales tax which is received on a point-of-sale basis was 7.13% less than this same point in time last year. However, on the one percent sales tax, the first two quarters did net a 5% increase over the prior year. ! feel that for the rest of this year, we'll be slightly under budget in the one percent sales taxes, or about $66,550. However, on the two one-half cent sales taxes, it’s estimated the next distribution, to be received in mid-May for the first quarter of 2002, will be approximately three percent less than this same period last year, and then the final quarter, with the money to be received on August 15, a two and half percent decrease will occur over the prior year. Although retail sales Statewide are expected to pick up, it’s expected there will be decreases in the taxes. Net effect, I believe our sales taxes this year will be $1,127,626 less than budget. “The other piece of information, presented at the briefing, outlined two plans on how to deal with the changes. Sales taxes estimated to come under budget were $1,127,626 lower than anticipated. The state has withheld $786.238 im inventory taxes, $330,000 in beer & wine taxes, and withheld $103,995 in the elderly homestead exemption. We expect to come in $470,030 short in ad valorem taxes due to the personal property tax valuation that has not had as much growth. Growth has occurred, but some industries have closed. Interest on investments will be down about $540,000. On a good investment, the current yield is about 1.8% -- public funds are a little less than open market. The rates are bad now. The Public School Capital Fund will be less by $327,825. This is due to the State setting its estimates too high for the next ten-year period. Other net decreases that will occur are $337,664. This gives a total decrease in revenues -- what we do not expect to receive -- of $4,023,378. This leaves the net estimated revenues at $102,526,102. “Two plans (A & B) have been presented to deal with the situation. On Plan A, on the expenditure side, generally the county spends about 97% of the budget. This would leave $3,113,030 or the remaining 3%. We would reduce the transfer to the Capital Reserve Fund ($2,500,000 was budgeted) by $910,348. It would still be necessary to use $2,463,206 from fund balance to balance the budget. This would drop the fund balance to $] 0,295,925 or slightly over ten percent of the adjusted expenditure budget. This would result in lifting the freeze on certain general fund capital outlay items that were frozen by the commissioners last July of $281,800. We would amend the operating transfer to the Capital Reserve Fund to $1,589,652. This would be designated for the library project making available $4,474,652. “Plan B would result in the same amount of revenues; however, 30% of the /983 sales tax is restricted for school capital. The 1986 sales tax has 60% restricted for school capital, so in our budget estimates we appropriated those restricted sales tax revenues for school capital. Plan B, instead of the county taking the entire hit, would reduce the capital outlay appropriation to the schools by the same amount of restricted sales taxes that we do not expect to receive or $465,517. That's the restricted portion of the two one-half cent sales taxes. We would also expect not to spend three percent of our operating budget. This way would reduce our transfer to the capital reserve by only $44,831. The $2.5 million operating transfer, originally budgeted to go to capital reserve, would decrease to $2,055,169. It would result in the same fund balance at June 30, 2002 of $10,295,925. It would lift the freeze on the general fund items and it would make available to the library project, $4,940,169. We've tried to look at two ways to spread the burden of the reduced revenues. Instead of the county making up through ad valorem taxes the restricted sales taxes, Plan B would reduce some school capital.” Commissioner Johnson thanked Mashburn and Blumenstein for staying abreast of the changes and keeping the board members informed. Johnson said the situation was not due to the commissioners mishandling the budget, it was due to the state mishandling its budget and not reimbursing the counties, as well as the faltering economy. (Note: During the briefing session, the board, by consensus, agreed to choose Plan B. A table showing the two plans is included in the briefing minutes.) ANNOUNCEMENT OF THE GOVERNMENT FINANCE OFFICERS ASSOCIATION’S (GFOA) AWARD FOR EXCELLENCE IN’ FINANCIAL REPORTING: Chairman Tice said she had received a letter announcing that Mrs. Blumenstein had achieved the GFOA award. Mrs. Tice praised Blumenstein for her dedication and excellent work. ADJOURNMENT: At 7:30 p.m., Chairman Tice to adjourn the meeting. NEXT MEETING: Tuesday, March 5, 2002, 5:00 p.m. and 7:00 p.m., in the Iredell County Government Center, 200 South Center Street, Statesville, NC. 4/}) : : se a ae i og Approved: _/ (ec th J Avoid iS Zy ed aa La ce | Mh <A Clerk to the Board nrtueoenapassrennsntsinetiaals IREDELL COUNTY BOARD OF COMMISSIONERS BRIEFING MINUTES MARCH 5, 2002 March 5, 2002, at 5:00 p.m., in the Iredell] County Government Center. Street, Statesville, NC. Present: Chairman Sara Haire Tice Vice Chairman Karen B. Ray Tommy E. Bowles Steve D. Johnson R. Godfrey Williams Planning Supervisor Ron Smith, Support Services Director Rabe, Lieutenant Terry Beck with the Sheriff's Departme Moore. Jim Vernon, Health Director Ray nt, and Clerk to the Board Jean CALL TO ORDER by Chairman Tice, POTENTIAL RESERVOIR SITES IN NORTHERN IREDELL COUN TY: Keith Snoddy, the manager of Iredell Water Corporation, distributed copies of a draft preliminary study on potential reservoir sites in the northern part CHANDLER BRYAN REQUESTS THE DONATION OF PROPERTIES LOCATED AT 1419 WILSON LEE BOULEVARD & 1424 FIFTH STREET, STATESVILLE, NC: Mr. Bryan, a member of the Board of Direct Ministries/Diakonos, Inc., requested the donation of tw Fifth Street had been using the lots and a house situated on one of them since 1998. Mr. Bryan said the house was being used for the Molly McKay Children’s Center. He said the center was a place where children of the shelter’s residents received tutoring, learned computer skills, and worked with certified teachers, Bryan said the NAGER’S IN THE FY 2001-02 following: Transfer of Capital Reserve Fund $ 2,055,169 Replace Cell Doors In Jail 48,000 Purchase File System for DSS 14,000 Purchase Emergency Equipment in General Governmental 10,000 —__20,000 Total $ 2,147,169 Purchase Van to Replace Inspections Truck Mr. Mashburn said the jail cell doors needed to be replaced to prevent a security and maintenance problem. He said the doors were a part of the older jail section -- not the new area. In reference to the DSS filing system, he said this purchase needed to occur to avoid any Occupational Safety & Health Administration (OSHA) violations. He said the inspections department needed the new van, and it was important to transfer the $10,000 into the pass-through account for emergency equipment. Commissioner Williams asked when more budget information would be available. Blumenstein said the next sales tax distribution would be in May. REQUEST FOR THE ADJUSTMENT OF THE COMMISSIONERS’ MEETING SCHEDULE FOR THE MONTH OF JULY 2002: County Manager Mashburn said it had been a past tradition to cancel the first meeting in July. He said this was due to the board having extra meetings in May or June about the budget. It was the consensus of the board to cancel the July 2, 2002 meeting and to meet one time in July of 2002. This meeting will be Tuesday, July 16, 2002 (5:00 p.m. for a briefing session and 7:00 p.m. for the regular meeting). RESOLUTION REQUESTING THE GOVERNOR OF NORTH CAROLINA TO RESTORE FULL FUNDING OF STATE REIMBURSEMENTS OF REPEALED TAXES TO LOCAL GOVERNMENTS: Commissioner Johnson suggested that a resolution, similar to the one prepared by Davie County, be adopted asking Governor Easley to return local yovernment reimbursements that were being withheld. Mr. Mashburn said a draft resolution would be prepared for review and adoption at the March 19, 2002 meeting. ADJOURNMENT: Chairman Tice adjourned the briefing session at 6:10 p.m. A \—~ | Approved: ‘///ALh _[9, 2002 A. nl: More me Clerk to the Board — IREDELL COUNTY BOARD OF COMMISSIONERS REGULAR MINUTES MARCH 5, 2002 The Iredell County Board of Commissioners met in Regular Session on Tuesday, March 5, 2002, at 7:00 p.m., in the Iredell County Government Center, 200 South Center Street, Statesville, NC. Present: Chairman Sara Haire Tice Vice Chairman Karen B. Ray Tommy E. Bowles Steve D. Johnson R. Godfrey Williams Staff Present: County Manager Joel Mashburn, County Attorney William P. Pope, Finance Director Susan Blumenstein, and Clerk to the Board Jean Moore. CALL TO ORDER by Chairman Tice. INVOCATION by Commissioner Johnson. PLEDGE OF ALLEGIANCE TO THE FLAG ADJUSTMENTS OF THE AGENDA: [MOTION by Chairman Tice to approve the following agenda adjustments. Deletions: » Presentation by Martin Boal Anthony Johnson (MBAJ) on the Cost Estimates/Floor Plan for the Iredell County Government Center-South Additions: * Request for Permission to Demolish a Vacate Building located on the Iredell County Landfill Property * Request for Approval of Budget Amendment #33 in the Amount of $25,000 for the Health Department * Request for the Adjustment of the Commissioners’ Meeting Schedule for the Month of July 2002 * Closed Sessions for Property Acquisition - G.S. 143-318.11(a)(5) and Personnel - G.S. 143-318.11(a)(6) VOTING: Ayes — 5; Nays — 0. APPOINTMENTS BEFORE THE BOARD Mr. Victor Crosby in Reference to State Bridge Funds for Water Supply, Flood Control, Hydropower, Irrigation, Recreation & Wildlife Habitat: Mr. Crosby said he had been working on water issues for nearly 40 years. He referred to a 1985 Corp of Engineers Study that surveyed the “water resources problems, the needs, and the opportunities in the South Yadkin River Basin.” Crosby said this study did not factor in the cost of bridge replacements. He said one to three million would have to be added for each site mentioned in the study. Crosby said that prior to this study, a countywide water and sewer report had been prepared by the Farmers Home Administration. Mr. Crosby said the Iredell Water Corporation could use a source of hydropower because it paid out $127,000 last year for electricity. He said Hunting Creek or some of the other streams in north Iredell would generate that much electric power. Crosby said Iredell Water also spent $119,000 buying water from the City of Statesville and other water suppliers. He said Iredell Water proposed this year to install three new wells, costing upwards of $150,000. Mr. Crosby said Iredell Water was being confronted with many expenses just to assist the present client base. Mr. Crosby then read the following statement: “Whereas one half of the families of Iredell County do not have public water supply and past water studies have shown that 90% of rural people do not have adequate water for their families and livestock’s use. The droughts of recent years are causing wells to go dry as well as some streams. Therefore, we ask the county commissioners to request the highway commission to use bridge money for water impoundment, where practical, to provide water supply for hydropower, recreation, irrigation, and wildlife habitat. The county water study, the Iredell Water Corporation Study, and the Corp of Engineer's Study have all shown the best source of : water is Hunting Creek at Highway 21. The county needs to specify to the state department of transportation that (1) water supply is needed for all water systems as a backup supply (2) in areas where bridges are due to be replaced, especially in all streams north of Highway 70 and I- 40 west, that they be evaluated for flood control, hydropower, irrigation, and recreation and (3) a determination needs to be made on whether or not the Huey Mill Bridge should be left as the only remaining overhead steel bridge and issue a request for the department of transportation to solicit funds for building impoundments as an alternate to building the bridge and see if enough money can be found to accomplish this goal.” Crosby said the area would also be an excellent site for a state or county park. Commissioner Williams asked if a cost study had been performed on the land that would be flooded. He asked how this would be funded. Crosby said he understood that on the Third Creek project, the land was not purchased -- it was donated. Mr. Crosby said the area he was referring to did not have many landowners. He said that most of them had indicated they would like to have a lake. Williams asked about the property owners that would not be in favor of the proposal. He asked how the land would be acquired. Crosby said, “from my standpoint, it’s sort of like the roads. If you don’t want one, it will go somewhere else.” He said there were many choices, and the size of the lake would be determined by the willingness of the property owners and the benefits they would receive. Williams asked Mr. Crosby who would survey the area. Crosby said it would be under the Soil & Water Conservation’s jurisdiction. He said there was already a Hunting Creek Study done by this agency. Williams said he understood Mr. Crosby’s proposal to be that if the Soil & Water officials approached the board of commissioners with a recommendation about flooding the properties, the county would then apply to the highway division to request state bridge replacement funds to build the dams. Crosby said he felt the highway department officials should be contacted first to determine their willingness to participate. He said the bridge on Hwy. 21 had been scheduled and unscheduled several times during the past 20 years. Crosby said that when I-77 went across the Hunting Creek, a water impoundment effort was made on behalf of the Iredell Water Corporation. Attorney Pope said the 1985 study used 1984 price levels for calculating the cost of the dam construction and benefits. Pope asked how the numbers would be impacted by inflation, or what they would be today. Crosby said most of them would be the same or less. He said the interest rate at the time was eight and three eighths. Crosby said the rate today would not be that high. He said the electricity would be the same. Commissioner Johnson said he would assume that if bridge replacement money became available, then a cost benefit analysis could be done to see if a conventional bridge was in order or some other structure, e.g., bridge and water impoundment device. Commissioner Williams said he had some doubts that landowners would be as willing today to give up their bottom lands as they might have been fifteen years ago. Commissioner Bowles asked if the water corporation supported the proposal. Crosby said yes. He said $500,000 would have to be spent by the water company just to stay even. | | | | | | | | | | County Manager Mashburn said he thought the process could begin by a letter to the Iredell Water Corporation officials inquiring about their interest. He said the Soil & Water Conservation Office had given general approval of the concept. Mashburn said that if the water corporation was interested, then the matter could be pursued with the highway department. Commissioner Williams said he was understanding the county would not have any money involved in the project -- other than the county manager’s research time. by Commissioner Williams to allow the county manager to proceed with an inquiry to the Soil & Water Corporation, the Iredell Water Corporation, and the North Carolina Department of Transportation about their interest in participating in the project. Mashburn said he understood that he was (1) being directed to find out if bridge impoundments were an option with the North Carolina Department of Transportation and (2) being directed to inquire with the Soil & Water Office and Iredell Water Corporation to see if there was any interest in the project. VOTING: Ayes — 5; Nays — 0. PUBLIC HEARINGS (7:00 PM) Chairman Tice declared the meeting to be in a public hearing. Due to the hearing involving conditional uses, speakers desiring to speak were sworn in. REZONING REQUEST: CASE #0202-2: A Request from Cecil E. & Janet G. Harwell for Property to be Rezoned from Residential Agricultural to General Business Conditional Use District (Location: 1070 Charlotte Highway, Troutman, NC): Planning Supervisor Ron Smith said the owners/applicants (Cecil E. & Janet G. Harwell) desired to rezone their property to General Business Conditional Use District. Mr. Smith said the owners had agreed to the following conditions for the 1.5 acre tract (PIN# 4740-93-4289). Underground utilities. Roadway Protection Overlay (RPO) standards along US 21. Site Development Plan to provide for shared parking with adjacent parcels under same ownership. 4. Site Development Plan to provide for future interconnectivity between adjacent properties. 5. No billboard permitted on the property. wn Mr. Smith said the existing land use was Residential Agricultural. He said the surrounding land use was General Business and Residential Agricultural. He said the area was recently reviewed by the Town of Troutman and Iredell County in the Exit 42 Land Use Study adopted in 2001. Smith said the request was in compliance with the standards recommended in the Exit 42 study. He said the tract of land was located in the designated Interchange Commercial node. Mr. Smith said the Planning Board, on February 6, 2002, unanimously recommended approval of the zoning change. No one else spoke, and Chairman Tice adjourned the hearing. by Commissioner Bowles, after reviewing the findings of fact and determining them to be in order, to grant the request of Case #0202-2 (Harwell) and to rezone the property to General Business Conditional Use District with the five conditions outlined by the planning supervisor. VOTING: Ayes -— 5; Nays — 0. on-nnnnenennenen== : Jttiipmom_—___’_“—-_i el SK OTION by Commissioner Ray to approve the following nine consent agenda items. VOTING: Ayes — 5; Nays — 0. 1. Approval of a Request from Mr. Chandler Bryan, a Representative of Fifth Street Shelter Ministries/Diakonos, Inc., for the Donation of Property Located at 1419 Wilson Lee Boulevard & 1424 Fifth Street in Statesville, NC. The following resolution was approved. Resolution Authorizing the Conveyance of Property Pursuant to N.C.G.S. 160A-279 WHEREAS, the County of Iredell owns a lot and structure located at 1419 Wilson Lee Boulevard (PIN#4733-98-0727) and a lot located at 1424 Fifth Street (PIN#4733-98-1767) in Statesville, North Carolina, and desires to dispose of said properties, which are surplus to its needs; and WHEREAS, North Carolina General Statute 160A-279 authorizes counties to convey real property by private sale to nonprofit corporations; and WHEREAS, the County of Iredell has negotiated with Diakonos, Inc., (hereafter, the Corporation) and has agreed to convey the described property to the Corporation, in order that said Corporation may improve the building and operate a children's center. NOW, THEREFORE, BE IT RESOLVED, that the Iredell County Board of Commissioners approves the following: 1. Joel Mashburn, the Iredell C ounty Manager, is authorized to execute all documents necessary to convey the title of the property to the Corporation. 2. The consideration for the conveyance has the following set of conditions which shall be incorporated in the deed given by the County to the C orporation. a. Corporation shall rehabilitate and improve ihe building located on the property. Corporation shall operate a children's center in the building. ¢. Corporation shall return the properties to the county should no further use be found for them in the future. 3. The deed given by the county shall convey a title in fee simple determinable. The fee simple interest of Corporation in the property shall terminate if at any time the Corporation shall cease to use the property for a public purpose. 4. The property may be transferred ten days after a public notice has been published. ** kk * 2. Request for Approval of the Stumpy Creek Park Wastewater F acility Bids [" BIDDER TOTAL BASEBID | Cothren & Sons Backhoe & Grading No Bid | Taylorsville, NC | Eberhart Construction Inc. $144,554,31 ee | Fuquay Varina, NC | Gilbert Engineering Company Statesville, NC $217,291,50 ' James E. Harris Construction Co., Inc. | No Bid ae Huntersville, NC - Hunter Construction Group, Inc. No Bid ee ee Huntersville, NC ' Neill Grading & Construction Co., Inc. 140,934.00 Sl oe Hickory, NC _RPB Systems, Inc. 113,969.40 5 ec | Asheville, NC | Stroud Brothers Grading Inc. 149,676.00 immnecrnnes | Mocksville, NC | Trans-State Construction Co. No Bid ee | Stanley, NC i The bid was awarded to the low bidder of RPB Systems, Inc., $113,969.40, in the amount of | | | | 3, Request for A A Computer Monitors for the Statesville & Mooresville Police Departments and to Provide a Spare Monitor for the 911 Office 5. Request for Approval of the County Manager’s Recommendations Regarding the Capital Outlay Items Frozen in the FY 2001-02 Budget: The following plan of action was approved, a Proceed if Funds | Delay & Reconsides —— Purchase/T ransfer Available 2002-2003 | Transfer to C apital | 2,055,169 | Purchase Generator 35,000 Replace Sedan in Tax | 18,0007 | Reserve Fund for Meeting Street Administration | Service Ctr. | Replace Cell Doors Purchase Sheriff's In- Transfer to Parks Reserve 25,000 | | for Jail Car Cameras ii Fund | Purchase File System for DSS | Purchase Emergency | Equipment in | General | Governmental r 20,000 | Purchase Van to | Replace Inspections | Truck e———____. Purchase Replacement Commodes at Jail EMS Building Improvements Purchase Recreation Field Dress Machine [nna aeseceerienseenennininnien nm Request for Permission to Demolish a Vacate Building located on Iredell County Landfill Property (This land and building were purchased in 1999 for landfill expansion. Th Recently, a county resident offered $2,000 for the struc withdrew the offer.) 8. Request for Approval of Budget Amendm the Health Department: (Regular) line item to Contracted Services, to cover the contracted services costs of filling vacancies with temporary employees until the recruitment and selection process is completed for vacant Positions. | | | APPOINTMENTS TO BOARDS & COMMISSIONS Adult Care Home Community Advisory Committee (6 appts): Commissioner Williams nominated Don King. No further nominations were subm nominations, appoint King by acclama itted, and Chairman Tice to close the appointments until the March 19 meeting. tion, and to Postpone the remaining five VOTING: Ayes — 5: Nays — 0. Board of Health (2_appts): Commissioner Bowles nomi Blackwelder for the veterinari nated Dr. Travis an position on the board of health. Chairman Tice imoved to close the nominations, acclamation, and to postpone the nurse’s appointment until t VOTING: Ayes — 5; Nays — 0. appoint Dr. Blackwelder by he March 19 meeting. Centralina Workforce Development Board (1 a ointment): No nominations were submitted, and Chairman Tice moved] to postpone this appointment until the March 19 meeting. VOTING: Ayes - 5: Nays — 0. Hazardous Waste & Low Level Radioactive Waste Management Board (3 appointments): Commissioner Ray no minated Buddy Hemric, Kelly Sheeks. and B.K. Barringer for reappointments to this board. No further nominations were submitted, and Chaiman Tice to appoint Hemric, Sheeks, and Barringer by acclamation. VOTING: Ayes — 5; Nays — 0. Animal Grievance Committee (1 appointment): | Commissioner Bowles nominated Alison Young. No further nominations were sub mitted, and Chairman Tice nominations and appoint Young by accl moved to close the amation. VOTING: Ayes -— 5; Nays ~ 0. Historic Properties Commission nominated Lewis Alexander, (4 appointments): — Commissioner Ray oc: Stonestreet, Dee Deane, and Gene White. No further nominations were sub mitted, and Chairman Tice imo nominations and appoint Alexander, Ston ved) to close the estreet, Deane, and White by acclamation. VOTING: Ayes - 5; Nays — 0. HOME AND COMMUNITY CARE BLOCK GRANT COMMITTEE (HCCBG): Chairman Tice moved to suspend the board’s rules of procedure regarding and to appoint Godfrey Williams to the HCCBG Committee. (Mr. Williams will replace Karen B. Ray as the commissioner appointed to this committee.) VOTING: Ayes — 5; Nays — 0. NEW BUSINESS COUNTY PURCHASING A AWARD: ae ene Caldwell had been awarded the Hall-Wicker award. Mrs. Blumenstein said the award, sponsored by the Carolinas Association of Governmental Purchasing Agents, had been awarded only five times in the past and that Mrs. Caldwell was the first woman to win. (Caldwell has been employed with the county since 1974.) COUNTY MANAGER’S REPORT: County Manager Mashburn gave information about the following items. 1. Public Officials’ Meeting Sponsored by the N.C. Department of Transportation: This meeting was held on February 28, 2002 and concerned improvements to be made along I-77 in south Iredell. The improvements involve the interchange at SR 1109-Williamson Road, the relocation of SR 1245-Centre Church Road, and the construction of a new interchange near SR 1 102-Langtree Road. N Quick Response Vehicle (QRV) Site: Funding was approved for a QRV this budget year, with the vehicle to be situated in the Brawley School Road area. Discussions about stationing the QRV at the Mooresville Rescue Squad site have occurred, but nothing has been worked out. Currently, the vehicle is stationed at the Mooresville EMS base. 3. North Carolina Road Assistance Pilot Program: The North Carolina Department Transportation (NCDOT) has chosen Iredell County as one of the pilot counties for a non-system, unpaved road program. A total amount of $105,000 will be available and the money may be used to improve approximately 3.5 miles of road. The NCDOT is trying to improve roads that do not qualify for state maintenance, and the work will include grading, drainage work, and supplying stone. The work will not bring the roads up to state standards, and it will be on a “first- come first-serve basis.” Applications are available with the DOT, and Clay Lunsford is the contact person. 4. Scrap Tire Disposal Funds: The county will receive $22,156 in Scrap Tire Disposal Funds. This money is part of the disposal fee that is collected when tires are purchased. 5. Greater Statesville Chamber of Commerce Resolution: the Board of Directors for the Greater Statesville Chamber of Commerce recently passed a resolution requesting Governor Easley to return the funds being withheld that are due to Statesville and Iredell County. CLOSED SESSION: MOTION by Chairman Tice, at 7:50 p.m., to enter into closed session for the purpose of discussing property acquisition - G.S. 143-318.1 1(a)(5) and Personnel - G.S. 143-318.1 1(a)(6). VOTING: Ayes — 5; Nays — 0. (Return to open session at 8:33 p.m.) ADJOURNMENT: MOTION) by Chairman Tice to adjourn the meeting at 8:33 p.m. (NEXT MEETING: March 19, 2002, 5:00 p.m. and 7:00 p.m., in the Iredell County Government Center, 200 South Center Street, Statesville, NC. VOTING: Ayes — 5; Nays — 0. C\ \ A Approved: Dy. h /§ 2cor Nz axl nob c_ Clerk to the Board f V IREDELL COUNTY BOARD OF COMMISSIONERS REGULAR MINUTES MARCH 9 2002 ene SUL The Iredel] County Board of Commissioners met in Regular Session on Tuesday March 1 9, 2002, at 7:00 P.m., in the Iredell County Gove Center Street, Statesville, NC. Present: Chairman Sara Haire Tice Vice Chairman Karen B. Ray Tommy E, Bowles Steve D, Johnson R. Godfrey Williams Staff Present: County Man PLEDGE OF ALLEGIANCE TO THE FLAG ADJUSTMENTS OF THE AGENDA: by Chairman Tice to approve the following agenda adjustments. Additions: * Request for Permissj W Appropriate Punishment Options to Apply for Fy 2002-03 Crimi 1 Deletions: °U arding Public Water update was given during the briefing Session. ) VOTING: Ayes ~ 5; Nays — 0, MR. JIM HICKMAN, A WASTE MA THE NORTH . NAGEMENT SPECIALIST WITH AROLINA DEPARTMENT OF ENVIRONMENT & NATURAL RESOURCES PRESENTS AN $8,000 GLASS RECYCLING GRANT: wr Hickman Presented the $8,000 Srant that had bee N requested to improve an area at the Solid waste de S recycling. Recy, Partment for glas cling Coordinator Carla Parks accepted the award on behalf of the Iredell County Solid Waste Department. Chairman Tice thanked Hickman and Parks for their interest and commitment in waste reduction and recycling, VOTING: Ayes ~ 5; Nays ~ 0, MS. KAY B. CLARK DISCUSSES THE ACCOMPLISHMENTS OF THE VOICES & CHOICES ORGANIZAT] ON AND REQUESTS 4 Stainability in the Central Carolinas by engaging itiz ments, and community Organizations in shaping a Shared vision and to implement solutions through Collaborative decision makin (501C3) organiz Oundation for the Carolinas She said the group Y Tegion and was Staffed by an executive director and two full- ] managers. Mrs, Clark Said the funding for Voices & Choices third), local gove Open Space Framework: She said a “Vision Map” had been created to identify the criteria for open space in the 14-county region. Clark said the map would guide farmland preservation, recreation, transportation, and urban land use. She said Voices & Choices hoped the map would encourage regional planning and that it would be used by planners and developers. Mrs. Clark said a representative from the group would make contact in the future to receive feedback about the map. Quality of Life: Clark said a resolution was being requested from each of the 14 counties and that Gaston, Cabarrus, Cleveland, Lancaster, Mecklenburg, Rowan, and York had already approved it. She said the resolution was an acknowledgement, or declaration, stating the importance of regional planning for growth. Mrs. Clark said community action forums were another component of this initiative. She said a local contact person from Iredell County was needed to aid in the forums. Two-Day Green Gala on the Land: Mrs. Clark said a gala would be held in April as a fundraising event. She said invitations would be mailed to the county officials. Quality of Life Summit 2002: She said this would be a large-scale summit that would focus on future quality of life issues. In conclusion, Clark asked for the adoption of the resolution and the appointment of an Iredell County Contact Person for the forums. by Commissioner Bowles to compare the information submitted by the Voices & Choices Organization with the approved findings of the Iredell County Balanced Growth Committee. VOTING: Ayes — 5; Nays — 0. CONSENT AGENDA by Commissioner Ray to approve the following twelve (12) consent agenda items. VOTING: Ayes — 5; Nays — 0. 1. Approval for the Martin Boal Anthony Johnson (MBAJ) Architectural Firm to Continue with the Phase 1 (first floor) Design Work in the Amount of $1,277,717 for the Iredell County Government Center-South (Additional information regarding this item may be found in the briefing minutes.) 2 Request for a Public Hearing to be held April 2, 2002, at 7:00 P.M. Regarding the Rural Operating Assistance Program (ROAP): (Iredell Transportation Authority Chairman Ben Garrison appeared before the board at the 5 p.m. briefing and shared information regarding the purpose for the hearing.) a Request from the State Department of Transportation for Approval of the Abandonment of a Portion of SR 1246 - Fairview Road: (During the briefing, Planning Supervisor Smith said a request had been received from the state department of transportation requesting the elimination of 425 linear feet of roadway on SR 1246. He said the elimination, or withdrawal of state maintenance, was due to an improvement project.) 4. Request for Approval of the February Refunds & Releases: (The following refunds and releases were submitted by the County Assessor for approval.) Breakdown of Releases $32,931.72 County 21,882.43 Solid Waste Fees 189.00 E. Alexander Co. Fire #1 He Shepherd’s Fire #2 111.00 Mt. Mourne Fire #3 45.53 All County Fire #4 1,201.28 Statesville City 1,619.74 Statesville Downtown 0 Mooresville Town 6,328.91 Mooresville Downtown 0 Mooresville School 1,529.45 Love Valley 0 Harmony 0 Troutman 24.27 Breakdown of Refunds $2,818.83 County 1,101.45 Solid Waste Fees 13.00 E. Alexander Co. Fire #] 0 Shepherd’s Fire #2 0 Mt. Mourne Fire #3 0 All County Fire #4 104.32 Statesville City 688.49 Statesville Downtown 0 Mooresville Town 720.06 Mooresville Downtown 0 Mooresville School 191.51 Love Valley 0 Harmony 0 Troutman 0 §. Request from the Solid Waste Department for Permission to Reduce the Price of Mulch Sold to Commercial Companies: During the briefing, Solid Waste Director Ron Weatherman said his department had accumulated a large supply of mulch. He said the mulch generated heat and his staff had to frequently turn it to prevent fires. Weatherman asked for Permission to lower the price in an effort to reduce some of the supply. Mr. Weatherman said other counties had taken similar measures. Project: Finance Director Blumenstein said during the briefing that the State of North Carolina had notified the Town of Harmony of the need to spend the local match for the C lean Water Bond funds. (The $200,000 commitment from the county was approved on May 13, 7. Requests from the Iredell County Library for: a. Permission to Apply for an EZ-LSTA Basic Equipment Grant (no local matching funds required) b. Approval of the Computer Replacement Policy ¢. Approval of the Internet Access Acceptable Use Policy During the briefing, Library Director Steve Messick said the $7,725 grant from the State Library of North C arolina would be used to purchase five computers, a printer, network equipment and computer desks for the Proposed Harmony library. Messick said the EZ-LSTA grants were established to insure that sufficient public access computers were available to provide on-line resources. He said that in order to be considered for the grant, the county had to approve a computer replacement policy and an Internet access acceptable use policy. The policies are as follows. IREDELL COUNTY PUBLIC LIBRARY Computer Replacement Policy The Iredell County Public Library recognizes the need to Provide current information technology to both the residents of Iredell County and to the staff of the library, Computer eee. of maintaining current technology, the library will adhere to the following guidelines. 1) The library will maintain an inventory of all personal computers used by the library, both for public and staff use. The inventory will include the acquisition date of the computer and basic technical Specifications such as Processor, memory, Storage capacity, and other information. 2) Replacement of each computer will be based on its intended use in relation to its technical specifications. Intended use Categories are: Hardware Replacement Intended Use Requirements Cycle Public Access to Internet High 3 years Public Access to CD-ROM Resources Medium 5 years Public Access to Word Processing, etc, Medium 5S years Staff Use-Internet High 3 years Staff Use-Word Processing, Spreadsheets, E-mail Medium 5 years Staff Use-Database, Graphics, Network Administration High 3 years appropriate, be reassigned to a us requiring medium hardware requirements. If so, they will be assigned to medium hardware roles for two years 5) In any case, all computers should be replaced after five years no matter what their use. 6) All computers Purchased should be designed for future expansion and upgrading. Computers will be upgraded as appropriate to extend their useful life span. Upgrades may include additional memory, storage devices with increased Capacity, video system and monitor replacement, and Processor upgrades. This increases the ability to share resources and it facilitates maintenance by central administration. IREDELL COUNTY PUBLIC LIBRARY Public Computer Use Policy A. The Iredell County Public Library is required by the Childhood Internet Protection Act (CIPA) to use “A technology protection measure that protects against Internet access by both adults and minors to visual depictions that are obscene, child pornography, or, with respect to use of the computers by minors, harmful to minors.” The library uses filtering software that C. The Iredell County Public Library is not liable or responsible for any loss or damage incurred by any library user accessing the Internet through the library’s public use computers. This includes, but is not limited to, any loss associated by buying or selling merchandise or services through the Internet, theft of credit card or other financial data, any personal information disclosed through the Internet, or any other information or data transmitted through the Internet. D. Information on activities by a library patron when using a public use computer, including dates and times of use, sites accessed, or any other information is confidential under North Carolina State Statute 125-18. Such information is not made available to any other person except as provided under Statute 125-18. Public Computer Use Agreement All users accessing the Internet through the library must agree to abide by the following rules: 1. Public Use Computers are available on a first-come, first-served basis. Users are limited to a maximum of one hour daily. When time has expired, users must promptly end their use. 2. The library staff is not responsible for providing instruction in the use of any software or Internet site. 3. The library uses software to block access to Internet sites that violate the Child’s Internet Protection Act. Library users who believe access has been blocked to a site that does not violate the Childhood Internet Protection Act may request for the library staff to evaluate the site. Requests that sites be evaluated may be submitted anonymously. If the library staff determines the site does not violate the Childhood Internet Protection Act, the site will no longer be blocked. The library staff will make final determination of the status of any site. 4. The Iredell County Public Library is not liable or responsible for any loss or damage incurred by any library user accessing the Internet through the library’s public use computers. This includes, but is not limited to, any loss associated by buying or selling merchandise or services through the Internet, theft of credit card or other financial data, any personal information disclosed through the Internet, or any other information or data transmitted through the Internet. 5. Users age 12 and under require a Public Computer Use Agreement signed by a Parent, Guardian or Legal Care Giver and adult supervision on the Public Use Computers. 6. Users age 13 to 17 require a Public Computer Use Agreement signed by a Parent, Guardian or Legal Care Giver. 7. Users age 18 and over require a signed Public Computer Use Agreement. 8. Users may print for 10¢ a page for black and white or 25¢ a page for color. 9. The following actions are NOT ALLOWED at any time: a. The use of chat rooms or instant messaging programs in any form. b. The reception, transmission, or display of sexually explicit images, messages, or cartoons, or a transmission or use of communications containing ethnic slurs, racial epithets, or any other material that may be construed as harassment or disparagement of others based on their race, national origin, sex, sexual orientation, age, disability or religious or political beliefs. c. Misuse of e-mail or other communications to defraud, threaten, harass or ' misrepresent oneself to others. d. Illegally adding, deleting, copying, modifying or “hacking” files or programs on the computer or any other computer or network accessible through the local network or the Internet. e. Violating copyright laws or software license restrictions. | | f. Misrepresentation of self by password or signature. g. Unauthorized disclosure, use and dissemination of personal information regarding minors. *x*eke ee * 8. Requests from the Mooresville Graded School District (MGSD) for: 1. Approval to Transfer $19,500 for a Moisture & Indoor Air Quality Project at Park View Elementary School 2. Notification/Approval of a Capital Outlay Budget Amendment in the Total Amount of $88,402 Blumenstein, during the briefing, said the MGSD had experienced a moisture problem in the basement classrooms at Park View Elementary. She said the school system had completed three projects (exterior wall enclosure, carpet in the media center, a telephone system replacement) at Park View and $19,500 was unspent. Blumenstein said the school system wanted to use the $19,500 for the air quality project due to complaints. Mrs. Blumenstein said the budget amendment for $88,402 was due to the sales tax distribution decrease. She said the money was found by reducing the following accounts. Contingency $29,902 Copier Replacement 15,000 Maintenance Radio System 9,000 Telephone System Replacement 3,000 Bus Radios 5,000 Furniture & Equipment 10,000 ADA Compliance 10,000 Floor Tile Replacement at N.F. Woods 6,500 $88,402 9. Request for a Decision Concerning a Method of Governance for Mental Health Services Due to the Mental Health Reform Act: The board chose to remain as a multi- county area authority (present configuration). During the briefing, Commissioner Williams, said the counties of Surry and Yadkin had voted to remain as a multi-county authority. He said that in addition, the Board of Directors for Crossroads had voted to retain this type of authority. (The choices that were available to the commissioners were (1) to become a single-county program (2) to become a sing!e-county area authority (3) to become a multi-county program or (4) to become a multi-county area authority. ) 10. Request for Permission to Allow Appropriate Punishment Options to Apply for FY 2002-03 Criminal Justice Partnership Program (CJPP) Funding: During the briefing session, Appropriate Punishment Options Director Pam Navey asked for permission to apply for a Criminal Justice Partnership Program grant in the amount of $121,929. She said the funding would be used for the continuation of the Iredell Day Reporting Center. Navey said the center had been in operation for the past six years. She said it was one of the busiest centers in the state and on March 18, 2002, it had 122 clients. Blumenstein said during the briefing, the state was behind in its CJPP grant payments for this fiscal year. She said the funding for five months had been received. 11. Request for Approval of Budget Amendment #35 to Allow the Transfer of a Position in the Sheriff's Department to the Solid Waste Department: Mashburn advised during the briefing that in the past the Solid Waste Enforcement Officer had been stationed in the sheriff's department. Mr. Mashburn said Sheriff Redmond had requested for this position to be transferred to the solid waste department. Mashburn said the employee would have a uniform similar to the one used by the animal control officers. 12. Request for Approval of the March 5, 2002 Minutes END OF CONSENT AGENDA = Request for the Approval of a Resolution Requesting the Governor of North Carolina to Restore Full Funding of State Reimbursements of Repealed Taxes to Local Governments: by Commissioner Johnson to approve the following resolution. VOTING: Ayes — 5; Nays — 0. RESOLUTION REQUESTING THE GOVERNOR OF NORTH CAROLINA TO RESTORE FULL FUNDING OF STATE REIMBURSEMENTS OF REPEALED TAXES TO LOCAL GOVERNMENTS WHEREAS, local governments have been receiving reimbursements from the State to replace local revenues lost in the late eighties when the General Assembly repealed certain local property taxes; and WHEREAS, local governments have been highly committed to being fiscally responsible; and WHEREAS, local governments provide essential services which the citizens of North Carolina depend upon; and WHEREAS, local governments preparing their fiscal year 2001-2002 budgets last year were promised funds consisting of Inventory Tax Reimbursements, Local Beer and Wine Tax Reimbursements, and _ Elderly/Disabled Homestead Exemption Reimbursements in order to provide essential services; and WHEREAS, the loss of these reimbursements during the fiscal year 2001-2002, after local governments have adopted budgets and set tax rates, will have a significant impact on the operations of local governments and the ability to provide essential services; and WHEREAS, the loss of these reimbursements in future years will be detrimental to state mandated fund balance amounts and the ongoing operations of state mandated programs, including current expense and capital expense needs of the local boards of education; and WHEREAS, recent legislation signed by Governor Easley committed the State of North Carolina to funds for distribution to North Carolina cities and counties for replacement of the repealed Inventory Tax Reimbursements and other reimbursements. NOW, THEREFORE, BE IT RESOLVED, by the Iredell County Board of Commissioners that: 1. The Governor of North Carolina is requested to restore full funding of the Inventory Tax Reimbursements, Local Beer & Wine Tax Reimbursements, and the Elderly Homestead Exemptions for fiscal year 2001-2002. 2. The Governor of North Carolina is requested to continue support for full funding of all State reimbursements of revenues lost when the General Assembly repealed certain local property taxes. 3. The Clerk to the Board is instructed to forward this resolution to the Governor, the North Carolina General Assembly, the North Carolina Association of County Commissioners, the North Carolina League of Municipalities, the North Carolina Department of Public Instruction, and the remaining 99 counties for their consideration and adoption. e+e ee * dicasaaeeenaaeell Wade, Dic » and Chairman Tice moved tO appoint kens, and McKinna, VOTING: Ayes ~ 5; Nays ~ 0, Board of Health (1 appt.): | by Commissioner Bowles to Postpone this appointment (nursing Profession) until the April 2 meeting, VOTING: Ayes ~ 5: Nays ~ 0 Centraling Workforce Development Board (1 4ppointment); MOTION} by Chairman Tice to Postpone this appointment until the April 2 meeting, VOTING: Ayes ~ § Nays ~ 0 NEW BUSINESS MOORESVILLE LIBRA Stateme v3 Commissioner Johnson made the following nV/motion about the Mooresville Library. le Tribune ing the Mooresville Library, Jn last 7 : unanimously agreed to 4ppropriate $562.20 Library Jor current expense. The county's sha Jew years and each time. £0 many People who Pay “ppropriation of $562,200 to the Mooresville Library, VOTING: Ayes ~ 5. Nays ~ 0. COUNTY been distributed. MANAGER'S RE He said Notification planned an expansion of the Garden Ridge Distribution Center. He said the expansion would enlarge the facility from 288,000 sq. ft. to 639,000 sq. ft. Support Services Director Vernon then gave updates on the following construction projects. Stumpy Creek Park: The design for the septic system has been approved and bids will be received soon. Grading and seeding have been done. Through private donations, dugouts are being constructed on the baseball fields. Hall of Justice Annex (former agricultural building): Interior demolition has started. Eventually the site will house court offices on the top floor and the Register of Deeds will occupy the bottom level. This project has a 145 day completion schedule. Iredell County Government Center-South (former Lowrance Hospital): This project is in the design development stage. New Library: This project is also in the design development stage. Staff will go out for bids on the demolition of some buildings on the site soon. CLOSED SESSION: Citing G.S. 143-318.11 (a) (5) — Property Acquisition, Chairman Tice at 7:40 p.m., to enter into closed session. VOTING: Ayes -— 5; Nays — 0. (RETURN TO OPEN SESSION AT 8:05 P.M.) ADJOURNMENT: Chairman Tice to adjourn the meeting at 8:05 p.m. NEXT MEETING: Tuesday, April 2, 2002, 5 p.m. and 7 p.m., in the Iredell County Government Center, 200 South Center Street, Statesville, NC. VOTING: Ayes — 5; Nays — 0. Approved: Lue A, Ble ZL... C. Ptr Cl7C— 7 i (_ Clerk to the Board IREDELL COUNTY BOARD OF COMMISSIONERS BRIEFING MINUTES APRIL 2, 2002 The Iredell County Board of Commissioners met in Briefing Session on Tuesday, April 2, 2002, at 5:00 p.m., in the South Wing Conference Room, of the Iredell County Government Center, 200 South Center Street, Statesville, NC. Present: Chairman Sara Haire Tice Vice Chairman Karen B. Ray Tommy E. Bowles Steve D. Johnson R. Godfrey Williams Staff Present: County Manager Joel Mashburn, Finance Director Susan Blumenstein, Planning Supervisor Ron Smith, EMS Director Tracy Jackson, and Clerk to the Board Jean Moore. Also attending: Planner Nadine Bennett with the Centralina Council of Governments. Request from the Mount Mourne Volunteer Fire Department (VFD) for Approval of a Letter to United Financial of North Carolina, Inc., in Reference to a Lease Purchase Agreement for a New Building: Chief Steve Knox with the Mount Mourne VFD shared a space, and it could accommodate 140 people for community meetings and functions. Knox said the proposal was for $1.5 million, but the actual amount needed would be closer to $1.3. He said the building’s site had eleven acres. Knox said a structure built in the 1700s was located on the property and a local historical group was assisting in its removal. Chief Knox said the VFD owned land across the road from the new building’s site, and the department was hoping to sell an acre to someone interested in moving the older structure to it. Commissioner Bowles asked if a bay could be leased to Mooresville. Knox said yes. Commissioner Johnson asked Knox if the Mt. Mourne officials were comfortable with the loan amount. Knox said yes. He said the building was not elaborate, and the department had budgeted enough to prevent coming up “short.” Chief Knox said the fire district’s tax rate would be increased. Request for Approval of Revised Iredell County EMS Fees Effective April 8, 2002: EMS Director Tracy Jackson said that due to a new Medicare Fee Schedule, he was Commissioner Ray said Medicare would only pay what was reasonable and customary. Commissioner Johnson asked how the new fees would impact the revenues. Jackson said he didn’t have any historical data to review for an answer. County Manager Mashburn said the North Carolina County Commissioners Association (NCACC) had been trying for years to get Congress to balance the amounts being paid to the States. He said that last year, Iredell County, along with other counties in the state, joined in a lawsuit against the United States Health Care Financing Administration to compel it to implement a national ambulance fee schedule. Mashburn said North Carolina’s EMS reimbursement rates were near the bottom nationally, and this was why the NCACC had instigated the lawsuit. Johnson asked how much maneuverability the county had if the revenues decreased. Jackson said the rates could be adjusted as needed. Finance Director Blumenstein said a new software system was being implemented, and it would provide better Statistics. (Note: A copy of the budget amendment and the reductions for each department/line item may be Sound in the regular minutes.) G- : (’ Approved: Ll La AAI Ny en CW grrr - r Clerk to the Board / / [ / iY IREDELL COUNTY BOARD OF COMMISSIONERS REGULAR MINUTES APRIL 2, 2002 The Iredell County Board of Commissioners met in Regular Session on Tuesday, April 2, 2002, at 7:00 p.m., in the Iredell County Government Center, 200 South Center Street, Statesville, NC. Present: Chairman Sara Haire Tice Vice Chairman Karen B. Ray Tommy E. Bowles Steve D. Johnson R. Godfrey Williams Staff Present: County Manager Joel Mashburn, Finance Director Susan Blumenstein, Planner Ron Smith, and Clerk to the Board Jean Moore. (County Attorney Bill Pope was not in ! attendance.) CALL TO ORDER by Chairman Tice. INVOCATION by Commissioner Williams. PLEDGE OF ALLEGIANCE TO THE FLAG APPOINTMENT BEFORE THE BOARD Mr. David Hollars, Director of the Centralina Workforce Development Board Inc., Requests the Approval of a Resolution, Articles of Association, and an Agreement Pertaining to the Workforce Development Consortium: Mr. Hollars said the workforce development consortium consisted of seven counties and was established in 1983. Hollars said the new agreement extended from July 1, 2002 through June 30, 2004. He said the agreement allowed the consortium to receive federal and state job training and workforce development funds, along with worker retraining, youth programs, and adult service funds. Mr. Hollars asked for the continuation of the agreement, which would allow Iredell County to be a member of the consortium for the next two years. by Commissioner Johnson to grant Mr. Hollars’ request and approve the Articles of Association, the Agreement, and the Resolution in reference to the Centralina Workforce Development Board Consortium. VOTING: Ayes —5; Nays - 0. et RESOLUTION APPROVING THE ARTICLES OF ASSOCIATION AND AGREEMENT FOR THE CENTRALINA WORKFORCE DEVELOPMENT CONSORTIUM WHEREAS, the counties of Anson, Cabarrus, Iredell, Lincoln, Rowan, Stanly, and Union as independent and contiguous units of general purpose local government do hereby agree to continue as the Centralina Workforce Development Consortium to act jointly as a Workforce Investment Area under the Workforce Investment Act of 1998; and WHEREAS, certain technical revisions to the original “Articles of Association” and ' subsequent amendments, have been made for Program Years 2002 and 2003 and have been executed by the Chairman of this Board on behalf of this county, subject to ratification of such action by this Board; and WHEREAS, the “Articles of Association ” designates the signatory official for the Consortium and the administrative/fiscal agent to administer the program on behalf of the Consortium, and requests certification of the current Centralina Workforce Development Board as the local “Workforce Investment Board” as required by the Act. eT NOW, THEREFORE, IT IS RESOL VED, that the execution of the aforesaid “Articles of Association and Agreement for the Centralina Workforce Development Consortium” by our Chairman is ratified and adopted by this Board. PUBLIC HEARINGS Chairman Tice declared the meeting to be in a public hearing. Public Comments Regarding the Rural Operating Assistance Program Funding in the Amount of $123,958 for FY 2002-2003: Iredell Transportation Authority Chairman Ben Garrison said he was requesting to apply for an annual grant from the North Carolina Department of Transportation. He said the funds were not to be used for administrative purposes or for capital. Garrison said the funds were broken down into the following three components: $67,476 for the Elderly & Disabled Transportation Assistance Program, $12,702 for Work First Employment Funds, and $43,780 for Rural General Public Funds. Garrison said additional funding might be available in the Rural General Funds, and he was completing a separate application for them. Commissioner Williams asked Garrison if he was certain the state funds would be available. Garrison said nothing was certain, but he was being told the funds were earmarked for the referenced purpose. He added that most of the funds were from the federal government, and they were passed from the state to the counties. No one else requested to speak, and Chairman Tice adjourned the hearing. MOTION by Commissioner Bowles to allow Mr. Garrison to move forward in seeking the Rural Operating Assistance Grant in the amount of $123,958. VOTING: Ayes — 5; Nays — 0. Chairman Tice declared the meeting to be in a public hearing. Rezoning Request: Veronica W. Jenkins, Applicant for the Elgevia P. Waugh Property, Case No. 0203-1, from Residential Agricultural to General Business District (Location: 2010 Old Mountain Road, Statesville, NC): Planning Supervisor Ron Smith said the applicant was requesting to rezone property from Residential Agricultural to General Business (any and all uses). He said the property consisted of approximately 5.9 acres (PIN# 4704-73-0277). Smith said the existing land use was residential, and it was surrounded by vacant, residential and industrial uses. Mr. Smith said the property was within a commercial land use node and that on March 6, 2002, the planning board unanimously recommended approval of the request. No one else spoke, and Chairman Tice adjourned the hearing. MOTION) by Commissioner Johnson to grant the request involving Case No. 0203-1 (Waugh Property) from Residential Agricultural to General Business District. VOTING: Ayes — 5; Nays — 0. Chairman Tice declared the meeting to be in a public hearing. Rezoning Request: Wade D. & Nancy R. Blackwelder Property, Case No. 0203-2, from Highway Business to Residential Agricultural District (Location: 1130 Turnersburg Hwy., Statesville, NC): Smith said this request would rezone property from Highway Business (HB) to Residential Agricultural (RA). Mr. Smith said the overall tract was 11.68 acres; however. the request pertained to only the back portion, or 8.64 acres (PIN#4757-32- 0107). (The portion facing Turnersburg Highway would remain Highway Business or commercial.) Smith said the entire 11.68 acres was zoned Highway Business in year 2000, along with several other adjacent tracts. Mr. Smith said now, the Blackwelders were requesting the RA designation due to the increased tax burden associated with the commercial zoning. Smith said the applicants were agreeable to leaving the front portion Highway Business in an effort to not create a spot zoning situation to the north (Tumer property). Mr. Smith said the planning staff, and the planning board, recommended approval of the 8.64 acre rezoning. (Planning Board unanimously agreed on March 6, 2002.) Mr. Wade Blackwelder (applicant) said that in the year 2000, his brother sold some property, and the new owner applied for the Highway Business designation. He said that in an effort to help the new owner, he (Blackwelder) agreed to request the HB zoning. Blackwelder said that when he received his tax notice the property’s valuation had nearly tripled. Mr. Blackwelder said he was a 76-year-old-retiree, and the taxes on the property had created a hardship. No one else spoke, and Chairman Tice adjourned the hearing. by Commissioner Williams to grant the rezoning request of Wade and Nancy Blackwelder (Case #0203-2) of 8.64 acres from Highway Business District to Residential Agricultural. VOTING: Ayes -— 5; Nays — 9. (Note: The Iredell County Land Use Development Plan did not need to be amended due to only a portion of the tract being rezoned. If the entire tract had been rezoned, the land use plan would have been amended.) Chairman Tice declared the meeting to be in a public hearing. Proposed Expansion of a Non-Conforming Use: L. Harold Jordan Property (Texaco Station), Case No. 0203-3 (Location: 5233 Wilkesboro Hwy., Statesville, NC): Mr. Smith said this request had been submitted because the owner/applicant desired to build a 2,400 sq. ft. storage building. Smith said the applicant was legally operating 4 nonconforming use oF business in a Residential Agricultural area. (The Texaco Station opened in 1976 and was “grandfathered” when countywide zoning was adopted in 1990.) Mr. Smith said the property consisted of 8.64 acres (PIN# 4822-30-3312). He said the surrounding land use was residential and vacant. Smith said that in granting an enlargement of a nonconforming use, the following four factors should be considered. 1. The enlargement would not cause substantial harm to adjoining property owners. 2. The enlargement would not result in traffic increases beyond the capacity of the roads serving the use. 3. The enlargement would not result in emission of smoke, fumes, noise, odor, or dust, which would be detrimental to the character of the district or the health, safety, or general welfare of the community. 4. The enlargement would maintain all minimum setbacks and buffer requirements of the use district in which said use would be permitted. Smith said the planning board on March 6, 2002, reviewed the four standards, found them to be in order, and unanimously recommended approval . No one else spoke, and Chairman Tice adjourned the hearing. MOTION by Commissioner Johnson to grant the expansion request involving the nonconforming use pertaining to Case No. 0203-3 (Jordan). VOTING: Ayes — 5; Nays — 0. Chairman Tice declared the meeting to be in a public hearing. Proposed Small Area Plan for the Brawley School Road Peninsula: Planning Supervisor Smith said an Iredell County Land Use Plan was approved in 1998 as a guide for growth and development. He said the plan was @ “broad brush approach” and designated certain land use designations. He said that as the county began to urbanize, especially in the southern end, a more specific plan was needed. Mr. Smith said the Brawley School area was established by the Balanced Growth Committee as the number one site or priority that needed further review. He said that during the past few months, representatives from a subcommittee of the planning board, Centralina Council of Governments, [redell-Statesville Schools, North Carolina Department of Transportation, Mr. Smith said a public input meeting was held at Brawley Middle School and approximately 60 residents attended. He said that on March 6, 2002, the planning board recommended approval of the plan. Smith then reviewed the three major categories (transportation, land use, and public facilities) along with the six nodes (residential, institutional, commercial, mixed use — commercial, transitional, and mixed use — transitional) in the plan. Commissioner Johnson said citizens should have their Property rights, but not to the extent that others were prohibited from traveling. He said that some of the initial recommendations in the Exit 42 plan would be beneficial for the peninsula. He Said a requested a rezoning on the peninsula would be traffic. He said that if a rezoning request had a tendency to draw traffic, it would be looked at less favorably. Smith said the “current scenario was a blank canvas and the plan would scale it down.” Commissioner Ray said she understood that any new commercial development in the referenced areas would be looked at on an individual basis. Smith said this was correct. He said the small area plan was trying to “better the peninsula.” Mr. Smith said the recommendations had to be placed in an implementation phase, and at that point, the logistics and design standards would be reviewed. He said a new Roadway Protection Overlay would probably be developed. Johnson said the commissioners had some control over land use, but as far as transportation issues were concerned, improvements were achieved through the State Department of Transportation. Commissioner Williams said he felt the Lake Norman Rural Planning Organization (RPO) might have some impact on transportation improvements. Smith said the coalition of counties in the Lake Norman RPO would be helpful in lobbying for road improvements. Commissioner Bowles asked how Iredell County would convince the other RPO members that our transportation needs were greater. Smith said he understood that an “overall benefit” would be considered by the RPO members. Chairman Tice said Iredell County was fortunate to have Mr. Frank Johnson on the North Carolina Board of Transportation. Tom Sgritta_said he was glad that planning was Occurring for the peninsula area. Mr. Sgritta said he was representing his neighbors (approximately 30 people in the audience) of a connector road, so they built and purchased their homes. He said that in 1997 the : | meeting revealed that a bridge would not significantly relieve the traffic, and the congestion might possibly increase due to traffic patterns. Sgritta asked the county commissioners to continue looking at the needs of the peninsula, but to permanently stop looking at disturbing the Oak Tree/Doolie neighborhood with a bridge concept. Smith said the Brawley School Road Small Area plan was only a recommendation type of document. He said that when the plan was approved, the transportation ideas would be submitted to the Lake Norman RPO and then the Department of Transportation. Smith said the bridge could be at another location, or it could be totally eliminated from the plan. Ron Lilly said he was against the bridge idea. Mr. Lilly said he didn’t think the Morrison’s Plantation road would help relieve the traffic congestion. Mr. Lilly said the work involved in the plan might be for nothing because the Town of Mooresville could annex the area. Commissioner Ray said she had been on the lake since it began to back up and heard talk about building a bridge. Mrs. Ray said she agreed with Mr. Lilly and would like to see the word “bridge” eliminated from the plan’s contents and only include a statement about finding alternative methods of ingress and egress. Cecil Maynor said he wanted to bring the county commissioners up to date on his proposal of putting a wastewater treatment plant at the landfill. Maynor said he had talked with a representative from Crescent Resources and was told that a project on Brawley School Road was going to be “septic.” Mr. Maynor said the lake had about 25 package treatment plants and his goal was to eliminate these with a duckweed purification system. Maynor said he desired to make money by creating an asset out of a liability -- clean water from wastewater by growing duckweed, recycling the water, and discharging it back in the lake. He said a current project in Hookerton, NC would soon be finished, and he would approach the board members at that time about a possible landfill project. Greg Biffle said he was opposed to the bridge idea at Oaktree & Doolie Roads. Biffle said he owned 11 acres of waterfront property on Doolie Road, and he planned to develop it. He encouraged the elimination of the bridge concept from the plan. Terry _LeTourneau asked about a statement under the public facilities section that discussed the designation of common open space. She said it stated that money, instead of land dedications for open space, could be considered. Letourneau voiced concerns about future leaders using the money for other projects and not for the intended use (parks). Nadine Bennett (Planner with Centralina Council of Governments) said the money would have to be used for parklands or common space. No one else spoke, and Chairman Tice adjourned the hearing. 1 by Commissioner Johnson to adopt the plan with the exclusion of number five under the subtitle of Transportation on page four. VOTING: Ayes — 5; Nays - 0. n.) (The following was totally eliminated from the pia The three categories (transportation, land use, public facilities) studied in the plan will now be written as follows. BRAWLEY SCHOOL ROAD SMALL AREA PLAN TRANSPORTATION SSSEVRIATION vehicles per day. The DOT has not yet reached the design phase of this project. Right-of-way acquisition is anticipated to begin in 2005 with construction slated to begin in 2007. Two alternatives are currently being considered. The first is a five-lane, undivided section with options (i.e., five lanes along one portion of the corridor, four lanes along another portion.) Sidewalks, bike lanes and/or a multi-use path are also being considered. congestion problems along Brawley School Road. Over the last few years, major improvements have been made to the intersections of Oak Tree, Canvasback and Brawley In January of 2002, Iredell County joined the Lake Norman Rural Planning Organization (RPO). In doing so, Iredell has joined with Lincoln County, Cleveland County, and a small portion of Gaston County to make regional recommendations on transportation improvements to the North Carolina Department of Transportation. All transportation improvement recommendations must be reviewed and approved by the RPO. RECOMMENDATIONS: 1. Utilize the five-lane, undivided alternative for portions of the corridor designated on the future land use as Commercial, Mixed-Use Commercial, Transitional and Mixed-Use Transitional. Crosswalks should be incorporated where appropriate. This alternative requires a 100” right of way. FIVE-LANE UNDIVIDED SECTION WITH CURB AND GUTTER 2. Utilize the four-lane/landscaped median alternative for the remaining sections of Brawley School Road. The 14’ outside lanes would be able to accommodate road cyclists. In order to facilitate pedestrian traffic, crosswalks should be located in appropriate places (e.g., schools). This alternative would require a 150’ right of way. FOUR-LANE DIVIDED SECTION ACTION (Recommendations 1 and 2): Work with NCDOT and the newly formed Lake Norman RPO to incorporate these options into the design of the TIP. 3. Limit ingress and egress aloig the corridor. ACTION: Establish a Roadway Protection Overlay District. The overlay district could address spacing between points of ingress and egress along Brawley School Road as well as promotion and perhaps requirement of shared driveways, etc. 4. Require connectivity between subdivisions so that strictly local traffic (i.e., traffic within the peninsula) can be minimized along Brawley School Road. secu antemamnreatancsigeteasitce ct aeasissgiadttatiacaaaasenteiaeaeceacemaiilett ACTION Amend the subdivision ordinance to reflect this recommendation. 5. Investigate the possibility of connector roads at various locations on the peninsula to facilitate connectivity between developments and limit the number of dead end roads, which would assist in evacuation during an emergency event. ACTION: Work with NCDOT and the Lake Norman RPO to determine appropriate locations and explore the feasibility of connector roads. 6. Incorporate a park and ride facility into development along Brawley School Road to ease traffic along the corridor in the event that a transit station is developed in the Mooresville area. ACTION: Work with the Town of Mooresville and the Charlotte Area Transit System to determine the best location for a park and ride facility. LAND USE GOAL: To maintain Brawley School Road’s primarily residential character and to accommodate neighborhood-oriented businesses at strategic and well-planned locations along the corridor. Most of the Brawley School Road area is currently residentially zoned with a density of one house per 30,000 square feet (1.5 dwelling units per acre). In addition, the entire peninsula is covered by Water Supply Watershed regulations requiring a minimum 50-foot setback from the 760’ line and a maximum impervious surface coverage of 24-50% for commercial development. Given the large amount of development that has taken place over the past ten years and the proposed development by Crescent Resources, there are relatively few areas left for subdivisions and conducive for development. Rezoning pressures are therefore greatest along Brawley School Road itself. The Future Land Use Map details the recommended future land use patterns for the Brawley School Road corridor. This map is intended to act as a specific parcel-by-parcel guide to future land development along this corridor and to assist the Iredell County Planning Board and the Board of County Commissioners with future land use decisions. The land use classifications shown on the Future Land Use Map are explained in detail below: * Low Density Residential - This land use designation includes single-family residential units with a minimum of 30,000 square foot lots. * Commercial - Traditional retail land uses including those listed in the Shopping Center, Neighborhood, Highway, Community, and General Business designations in the zoning ordinance, as well as any service or office and institutional uses. * Transitional - These land uses should be considered as a “buffer” between a higher intensity use, such as commercial, and a lower intensity use, such as residential. The primary land uses included in the transitional designation include residential, office, institutional, and services. e Mixed-Use Commercial - A combination of residential, office, neighborhood commercial, and shopping center uses. * Mixed-Use Transitional - A combination of residential and office uses. ¢ Public/Infrastructure - These uses include schools, parks, and other uses required for infrastructure needs in the area such as wastewater treatment plants and water tanks. RECOMMENDATIONS 1. Maintain the current minimum lot size requirement (30,000 sq. ft.). ACTION Amend the subdivision ordinance to reflect this recommendation. 5. Investigate the possibility of connector roads at various locations on the peninsula to facilitate connectivity between developments and limit the number of dead end roads, which would assist in evacuation during an emergency event. ACTION: Work with NCDOT and the Lake Norman RPO to determine appropriate locations and explore the feasibility of connector roads. 6. Incorporate a park and ride facility into development along Brawley School Road to ease traffic along the corridor in the event that a transit station is developed in the Mooresville area. ACTION: Work with the Town of Mooresville and the Charlotte Area Transit System to determine the best location for a park and ride facility. LAND USE GOAL: To maintain Brawley School Road’s primarily residential character and to accommodate neighborhood-oriented businesses at strategic and well-planned locations along the corridor. Most of the Brawley Schoo! Road area is currently residentially zoned with a density of one house per 30,000 square feet (1.5 dwelling units per acre). In addition, the entire peninsula is covered by Water Supply Watershed regulations requiring a minimum 50-foot setback from the 760’ line and a maximum impervious surface coverage of 24-50% for commercial development. Given the large amount of development that has taken place over the past ten years and the proposed development by Crescent Resources, there are relatively few areas left for subdivisions and conducive for development. Rezoning pressures are therefore greatest along Brawley School Road itself. The Future Land Use Map details the recommended future land use patterns for the Brawley School Road corridor. This map is intended to act as a specific parcel-by-parcel guide to future land development along this corridor and to assist the Iredell County Planning Board and the Board of County Commissioners with future land use decisions. The land use classifications shown on the Future Land Use Map are explained in detail below: * Low Density Residential - This land use designation includes single-family residential units with a minimum of 30,000 square foot lots. ¢ Commercial - Traditional retail land uses including those listed in the Shopping Center, Neighborhood, Highway, Community, and General Business designations in the zoning ordinance, as well as any service or office and institutional uses. * Transitional - These land uses should be considered as a “buffer” between a higher intensity use, such as commercial, and a lower intensity use, such as residential. The primary land uses included in the transitional designation include residential, office, institutional, and services. * Mixed-Use Commercial - A combination of residential, office, neighborhood commercial, and shopping center uses. * Mixed-Use Transitional - A combination of residential and office uses. * Public/Infrastructure - These uses include schools, parks, and other uses required for infrastructure needs in the area such as wastewater treatment plants and water tanks. RECOMMENDATIONS 1. Maintain the current minimum lot size requirement (30,000 sq. ft.). ACTION: None required. 2. Maintain the residential character of the peninsula and limit non-residential activity to designated areas. ACTION: Apply the following recommendations to all land use decisions. Where appropriate, utilize the Conditional Use zoning procedure to secure the desired results. * Establish a mixed-use commercial node in the vicinity of Brawley School Road, Stutts Road and Blume Road (Future Land Use Map, Area 1). The node would be primarily residential (approximately 80%-90%) while allowing enough area for a viable commercial component close to the Blume/Brawley School intersection. This node is not intended to draw persons from beyond the peninsula. Suitable commercial activities would include a small-scale neighborhood shopping center to accommodate the needs of residents along the Brawley School Road corridor. Development in this mixed-use district should promote road ; ‘ interconnectivity, sidewalks and other pedestrian features, shared parking and connection between adjacent establishments. Residential development in this area would be encouraged to take advantage of the clustering and/or Planned Unit Development provisions of the Iredell County Zoning Ordinance. * Establish a mixed-use transitional area along Brawley School Road to the west of the mixed-use commercial node (Area 2). This area should be primarily residential with the addition of low-impact, transitional uses such as banks, offices, and institutional uses. Development should follow the same standards as called for in Area I (e.g., sidewalks and pedestrian features, shared parking, etc.). Connectivity between the two nodes should be required through the conditional use rezoning process if feasible. * Slightly alter the existing commercial area in the vicinity of Brawley School and Stutts Roads to include the lots identified as Area 3 on the future land use map. This area, as well as the lots identified as Area 6 should include a variety of traditional commercial uses. ¢ Expand the existing transitional area along Brawley School Road to include those lots identified as Area 5 on the future land use map. This area, along with Areas 4 and 7, should serve as a buffer between higher intensity uses, such as commercial, and lower intensity uses, such as residential. 3. Apply an overlay district to the Brawley School Road corridor similar to the County’s current Roadway Protection Overlay District. ACTION: Amend the current Roadway Protection Overlay or use it as a base for a separate overlay district that would address the commercial, transitional and mixed-use portions of the corridor. Incorporate the following additional elements: scanners sanatatoeiatectiensenteaenncasaininitl | * Design standards for commercial development along the corridor (i.e. building | orientation, connectivity with surrounding land uses landscaping, etc.) * Street trees for commercial properties. * Interior landscaping for parking lots. * Additional landscaping to separate non-residential and residential uses that are not part of planned mixed-use developments. * Regulations for sign materials. 4. Eliminate the existing commercial zoning at the Brawley School Road/Chuckwood Road intersection (this area is shown as residential in the approved vested rights request from ! Crescent Resources, the owner of the property). ACTION: Amend the future land use map. 5. Eliminate the high-density development option (as it pertains to the WSIV-CA) for commercial development along the corridor. } } | } | } ! | ACTION: Amend the Watershed Ordinance to reflect this change and add language to the Roadway Protection Overlay. 6. Encourage the reuse of existing buildings and parking configurations where possible. ACTION: Amend the Zoning Ordinance to offer incentives for utilizing these techniques. PUBLIC FACILITIES GOAL: Provide public facilities along the Brawley School Road corridor to adequately serve the long-term needs of its residents. While the Brawley School Road Peninsula is one of the fastest growing parts of the Charlotte region, it largely remains unincorporated. Providing public facilities and services to the peninsula is a challenging issue given the peninsula’s unique location and geography. The area itself actually consists of a series of peninsulas or “fingers” that jut out into Lake Norman. Most of these fingers are served (like the entire peninsula itself) by one major road leading in and out of it, with all of the corresponding traffic funneled onto Brawley School Road. Providing public services in such an environment can be challenging. The cry for more “urban” services has been made by many peninsula residents. Chief among their concerns is the extension of water and sewer. The County, however, does not currently provide water and sewer, and as was stated earlier, the Town of Mooresville does not at this time intend to extend services beyond its Urban Growth Boundary. Other issues are the need for additional park facilities and the need for a branch library. (Other than the County Library located in Statesville, the nearest public library branch in Iredell County is in Mooresville. Many peninsula residents find that branch to be small and use the much bigger -- and newer -- public library facilities in Mecklenburg County.) Another issue being raised by residents is the need for an additional evacuation route in case of an emergency. Clearly on the minds of many residents is the peninsula’s proximity to the McGuire Nuclear Station a few miles to the south. The one-way-in and one-way-out concern troubles many residents and alternative solutions are a priority. RECOMMENDATIONS 1. Consider accepting fees in lieu of land dedicated for common open space. This money would he used for future parkland in this area or in other parts of the County. ACTION: Amend the Subdivision Ordinance to reflect this change and develop a policy on where the money would be used. 2. Explore the possibility of a new library for the peninsula. SHORT TERM ACTION: Work with the Iredell-Statesville School System to determine the feasibility of a joint use agreement for library use. If possible, formulate a scenario that will not create a destination point for non-residents of the peninsula. LONG TERM ACTION: Once traffic pressures on Brawley School Road have been alleviated, consider a location for a new branch of the Iredell County Library. 3. Examine the possibility of joint use agreements with schools for the use of parks. ACTION: Work with the Iredell-Statesville School System to determine the feasibility of this recommendation. 4. To the extent possible by the County, insure a safe and efficient means of evacuation in the event of an emergency. ACTION: Continue to lobby for the overall improvements of Brawley School Road through the NCDOT Transportation Improvement Program (this will, by default, improve access and evacuation when there is a need). | | | | | | | | Chairman Tice declared the meeting to be in a public hearing. Proposed Amendments to the Iredell County Zoning Ordinance Concerning Possible Appearance Standards for Mobile Homes: Planning Supervisor Smith said the proposed amendment was to primarily address doublewide mobile homes. He said singlewides were briefly mentioned to clarify some issues. He said the intent of the amendment was to insure that Class A manufactured homes (multi-sectional) had the appearance of stick built or conventional dwellings through masonry or brick underpinning. Smith said he was trying to bring all doublewides under one design standard. He said that in the Residential Agricultural District, doublewides were allowed to be set up with brick or masonry, vinyl, or metal underpinning. In other districts, there were stipulations requiring brick underpinning. In addition, Smith said he was requesting that a 36 sq. ft. porch for front and rear entrances be required. He said that in reference to Section 18.6.A, the definition had been changed dealing with mobile home ages. Smith said the Iredell County Planning Board had a problem with limiting the age of mobile homes (single and doublewides up to 20 years) and recommended for this clause to be eliminated from the amendment. Commissioner Bowles asked for a clarification on the 20-year-rule. He said that if the county retained the current standards, a 1976 model mobile home could be taken down and set up again, but a 1975 model could not. Smith said this was correct. Commissioner Williams asked for a clarification on the porches for the front and rear. He asked if the 36 sq. ft. was going to be necessary for both entrances. Smith said the requirement was for both entrances. He said that originally, the staff was looking at the requirement for all entrances. No one else spoke, and Chairman Tice closed the hearing. by Commissioner Bowles to adopt the mobile home appearance standards with the wording to include the July 1, 1976 Housing and Urban Development (HUD) criteria, as was recommended by the Iredell County Planning Board for both Class A and Class B mobile homes. VOTING: Ayes — 5; Nays — 0. SR 6 and SR 7 in the Iredell County Code/Zoning Ordinance will now read as follows. SR 6. Class A Mobile Home on Individual Lot a. The minimum width of the manufactured (mobile) home shall be twenty-two (22) feet for a multi-sectional unit. b. The minimum length of a multi-sectional manufactured (mobile) home shall be forty (40) feet. On multi-sectional units the length shall not exceed four times the width, with length measured along the longest axis and width measured perpendicular to the longest axis. c. The pitch of the roof on multi-sectional manufactured (mobile) homes shall have a minimum pitch of 3/12 (a rise of a nominal three (3) feet for each twelve (12) feet of horizontal run or portion thereof). The roof shall be finished with a type of shingle that is commonly used in standard residential construction with a class C or better fire rating. d. Ail roof structures on multi-sectional manufactured (mobile) homes shall provide eaves and raker projections of no less than six inches, excluding guttering. e. The exterior siding on multi-sectional manufactured (mobile) homes shall consist of vinyl or aluminum lap siding, wood or hardboard, comparable in composition, appearance and durability to the exterior siding commonly used in standard residential construction. f. All multi-sectional manufactured (mobile) homes shall have a continuous brick, stone, stucco OF decorative block non load-bearing skirting oT underpinning. The foundation shall be constructed to the specifications of Volume VII of the NC Building Code for single-family residential construction. All multi-sectional manufactured (mobile) homes shall be oriented so that the side having the front (main) entrance shall be no more than twenty (20) degrees from parallel to the front property line, except on comer lots. This does not pertain to manufactured homes that are at 200 feet or over from the right of way. On lots that do not have frontage on 4 right-of-way, the line next to the easement leading to the property will be considered the front and the manufactured home shall be oriented toward the easement. h. The wheels, axles, transporting lights, and towing apparatus shall be removed and shall ‘ not be included in length and width measurements. s shall have a deck or porch not less than thirty-six (36) square feet in area at all front and rear entrances. All porches, decks, deck shall be constructed to comply steps, ramps, with the requirements of Volume VII of the North Carolina Building code for single- family residential construction. SR 7. Class B Mobile Home on Individual Lot d. The single-sectional manufactured (mobile) home shall be oriented so that the longest ty (20) degrees from parallel to the front measurement shall be no more than twen property line, except on comer lots. This does not pertain to manufactured homes that are at 200 feet or over from the right of way. On lots that do not have frontage on a right- of-way, the li ing to the property will be considered the front ne next to the easement leading and the manufactured home shall be oriented toward the easement. Section 18.6 Definitions A. General Definitions Mobile home, class "A". A multi-sectional manufactured housing unit, constructed after July 1, 1976, that meets the standards of the US Department of Housing and Urban ed home construction standard at the time of construction, and Development manufactur meets the county’s appearance criteria as set forth in Article IX, SR 6. } Mobile home class “B". A single-sectional manufactured housing unit, constructed after M00 re ee etc July 1, 1976, that meets the standards of the US Department of Housing and Urban standard at the time of construction, and manufactured home construction homes contained in Article IX. Development satisfies the additional criteria for class B mobile CONSENT AGENDA prove the following six (6) consent agenda items. by Commissioner Johnson to ap VOTING: Ayes — 5; Nays — 0. 1. Request from the Mount Mourne Volunteer Fire Department for Approval of a Letter ' to United Financial of North Carolina, Inc., in Reference to a Lease Purchase Agreement for a New Building: Chief Steve Knox, with the Mount Mourne Volunteer Fire Department, appeared at o the fire department’s the briefing session and requested a letter from the board pertaining t construction of a new building. Chief Knox said the financial institution, handling the loan transaction, needed a letter indicating the county had no objections to the lease purchase. (See briefing minutes for additional information.) 2. Request for Approval of Revised Iredell County EMS Fees Effective April 8, 2002: The following fee schedule was approved. | | | | Iredell County EMS Fee Schedule Effective April 8 2002 Current Recommended Fee Amount Fee Amount Basic Life Support (BLS) [A0428] $315.00 $175.00 Base Rate Basic Life Support-Emergency (BLS-EMER) EA0429 $315.00 $275.00 Base Rate Advanced Life Support 1 (ALS1) [A0426] $315.00 $205.00 Base Rate Advanced Life Support l-Emergency (ALS1-EMER) [A0427] $315.00 $325.00 Base Rate Advanced Life Support 2 (ALS2) [A0433] $315.00 $470.00 Base Rate Specialty Care Transport (SCT) [A0433] $315.00 $555.00 Base Rate Rural Mileage (first 17 miles of transport) [A0425] $5. 00/mile $8.21Aoaded Out of County mile Only Rural Mileage (18 - 50 miles) [A0425] $5.00/mile $6.84/loaded OutofCounty mile Only Urban Mileage [A0425] $5.00/mile $5.47 loaded Out of County mile Only Advanced Life Support Treatment/No Transportation $140.00 $140.00 Event Personnel and Ambulance (minimum of two personnel and one No Charge $108.00/hr. ambulance required per event) "Tee 3. Request for Approval of Budget Amendment #36 for the Purpose of Transferring Funds from the Capital Reserve Fund to the General Fund To Reimburse the Town of Mooresville for the Water/Sewer Line Extension to Lake Norman Regional Medical Center (current year reimbursement of $10,919.84): (This reimbursement is in accordance with an agreement approved on September 16, 1997 between Iredell County and the Town of Mooresville. The Town agreed to extend water and sewer lines to the area where the new Lake Norman Regional Hospital was to be built. Iredell County agreed to participate in the cost of the lines by reimbursing Mooresville as the new tax base was created -- up to a total of $500,000.) 4. Request for Approval of Budget Amendment #37 to Update the FY 2001-02 Social Services Budget: (During the briefing session, Finance Director Blumenstein said $147,270 in Crisis Intervention funds had been received that needed to be recognized. She said $5,305 needed to be transferred from the Energy Administration Line Item to Salaries and Wages/part-time. Also, that $7,174 in the Domestic Violence Line Item would not be used and the money would revert back to the state.) 5. Request for Approval of Budget Amendment #38 for Current Year Budgetary Reductions: (A directive to the county manager at the January 2002 Winter Planning Session was to prepare a FY 2002- 2003 budget that maintained at least a 10.5% fund balance. Another stipulation was for the 02-03 budget to not require a tax increase yet maintain the same level of service. During the January Planning Session, Finance Director Blumenstein said that approximately $3.7 million would probably be remaining from unspent county departmental funds at the end of June 30. She based the estimate on past budgetary history. In an effort to insure that the funds would be available at June 30, and could be carried over to the next fiscal year, the departments were requested to reduce their budgets. Budget Amendment #38 assures the availability of the carryover funds.) To reduce A 104020 433401 1 104015 431200 104015 431200 104015 431202 104565 472224 1 Fiscal Year 2001-2002 items to amounts ax Inventory Tax Reimb-Retail Inventory Tax Reimb-Manuf Investment Earnings One-cent Sales Tax 1983 1/2 cent sales tax 1986 1/2 cent sales tax Jail-DOC reimbursement Planning-Miscellaneous DSS-Admin Reimbursement Child Care Trans-Capital Reserve Fund Public School Capital Fund Lease on School Facilities Commissioners Appropriations Anima Trspections to be (315, (1,063,240) (1,140,000) > 896,882 124,000 170,800 552,003 1, 1,194,402 2,385,882 ’ ’ , for fiscal 2001-02 , 103,995 254,618 GE } | } } } i Time-Barium Springs (487,574) 159) 6. Request for Approval of the March 19, 2002 Minutes END OF CONSENT AGENDA ANNOUNCEMENT OF VACANCIES OCCURRING ON BOARDS & COMMISSIONS Juvenile Crime Prevention Council (1 announcement): Chairman Tice announced that Pat Snider had resigned from this council. (The General Statutes do not specify a required number of members. Therefore, a replacement will not be appointed at this time.) APPOINTMENTS TO BOARDS & COMMISSIONS Board of Health (1 appointment): Commissioner Bowles nominated Sylvia Chapman, a nurse employed with Iredell Memorial Hospital, to the Board of Health. No further nominations were submitted, and Chairman Tice moved to close the nominations and appoint Chapman by acclamation. VOTING: Ayes — 5; Nays — 0. Centralina Workforce Development Board (1 appointment): Chairman Tice nominated Dan Wallace. No further nominations were submitted, and Chairman Tice to close the nominations and appoint Wallace by acclamation. VOTING: Ayes — 5; Nays — 0. COUNTY MANAGER’S REPORT Mooresville Town Library Update: County Manager Mashburn reported that at the March 19 meeting, he was directed to contact the Mooresville Town Manager and request information about the procedures and policies that had been implemented due to the investigation of the Mooresville Town Library. (The directive was issued because the county appropriated $562,200 during FY 2001-02 for the Mooresville Town Library.) Mashburn said that Finance Director Blumenstein would summarize the auditing and financial information that had been received. Blumenstein said: “Every agency that receives a special appropriation of Iredell County funds is required to provide us with a certified audit, or in the case of a volunteer fire department, a certified review. They are responsible for their system of control, and we expect them to get a clean opinion in their audits. Most of them submit their audits to us when they submit their requests for the following year’s funding. So we have received the audit dated June 30, 2001 from the Town of Mooresville. They have an overall good opinion on the financial statements, as a whole. In addition to forming the opinion on the general purpose financial statements, the auditors, in this case Potter & Company, submitted their report on compliance and internal control over financial reporting. This is a report that is required by all governmental units as a part of the Single Audit Act. Their audit does disclose that the auditors noted certain matters involving internal control over financial reporting and its operation that were considered to be reportable conditions. They described those conditions in the audit. Some of the weaknesses in internal control resulted in what we've seen here recently. Each of those conditions, or reportable conditions, has been reviewed. Compliance plans are in place. The Town of Mooresville has developed and has issued to all of its departments a system of internal controls. A copy of the controls has been submitted to the county manager, and I reviewed them. I believe that they developed some good internal controls that barring collusion, which is almost impossible to prevent all malfeasance if you have collusion, I believe that these internal controls are sound and should detect much quicker any problems in the future. One of the things noted in the press was that deposits were not made. The internal controls now require daily deposits which are in accordance with General Statutes. They've also developed internal controls to deal with expending funds that appear to be in order, and I'm sure they have been reviewed by their outside auditors. Although there were some problems, I believe that they have addressed each of the conditions and have written and distributed internal controls and will be monitoring those from here on.” Commissioner Johnson said that anytime county taxpayer money was appropriated there needed to be some type of accountability. He asked if the staff knew when the internal controls were put into place. Blumenstein said the Town of Mooresville approved the measures at a November 5, 2001 meeting. She said the town revenue procedures were preceded by a September 5, 2001 memorandum requesting that all departments make daily deposits. Mrs. Blumenstein said the General Statutes required daily deposits, or if approved by the governing board, an entity might accumulate money up until $250, but in any event, deposits had to be made at least once per month. She said the Town of Mooresville was now following the daily deposit requirement, which Iredell County has followed since 1985. CLOSED SESSION: Citing G.S. 143-318.11 (a) (4) Economic Development and G.S. 143-318.11 (a) (5) Property Acquisition, Chairman Tice at 8:35 p.m. to enter into closed session. VOTING: Ayes — 5: Nays - 0. (Return to Open Session at 9:50 p.m.) CALL FOR A PUBLIC HEARING REGARDING AN ECONOMIC INCENTIVE FOR NASCAR IMAGES, LLC: by Chairman Tice to call for a public hearing on April 16, 2002, 7:00 p.m., regarding a $37,600 per year economic incentive, over a five-year period, for a total of $188,000, for NASCAR Images, LLC based on a $10 million investment in Iredell County. VOTING: Ayes — 5; Nays — 0. ADJOURNMENT: by Chairman Tice to adjourn the meeting at 9:51 p.m. NEXT MEETING: Tuesday, April 16, 2002, 5 p.m. and 7 p.m., in the Iredell County Government Center, 200 South Center Street, Statesville, NC. VOTING: Ayes- 5; Nays — 9. Approved: Adit LL 000d ‘Ngan €.. Merr~— / Clerk to the Board [/ CAuth DEPARTMENT OF CULTURAL RESOURCES DIVISION OF HISTORICAL RESOURCES ARCHIVES AND RECORDS SECTION CERTIFICATE OF AU THENTICITY IREDELL COUNTy BOARD OF COUNTY COMMISSIONERS and consist of MINU TES 7 s The records begin with VOLUME: YEAR: A AYAr Y te / af £000 - PAGE A he st a A) and end with VOLUME: ——— YEAR: ee LN — PAGE: It is further certified that the above records were microfilmed in conformity with the Provisions of the General Statutes of North Curolina, chapter 8-45.1 and 8-45.4, "Uniform Photographic C, opies of Business and Public Records as E vidence Act"; that the microphotography processes accurately reproduce the records so microfilmed; that the film forms a durable medium for reproducing the original, if necessary; and that the film used conforms to American National Standards Institute, Photographic F. ilms-Specifications for Safety Film, ANS] 1T9.6-1991 and American National Standards Institute, Imaging Media (Film)-Silver Gelatin Type-Specifications for Stability, ANSI NAPM IT9,1-1992. This is further to certify that the microphotography Processes were accomplished by the undersigned on the date and at the "Sy indicated below. Si feve- Date filming of this reel began: ~ Reduction Ratio eee 32x Date filming of this reel ended: S [14/2002 4, ‘A id A Wr L Ly Op AU" Microfilm Camera Operator PM-PLN 11”x14” Coca PLANETARY PHOTOGRAPHIC PET & } } ' dentinhpreihnlpenertbieiadheeihendsedcuhashuadeudeicdinduat } - UWWIOS! 10 12 14 Hg47| W9paP A707 Sulxi 33q7n Oelvt 4ef8k 2xbiy Gmn0c Y5a5o0 Elt9g 7n34a K2b8t Défmh 9ss9d Weuzl Liedg 6Y3sl Okjdg FUTURA & a. S rH QF Hy & AE pg. ft cto &ew Sa Ser & “<< &> NN &,* YS NEWS GOTHIC 14 12 K2b8t Okjd 4ef8k Gmn Zlo6x Ge92 7n34a 6Y3s! YOr8j A707q Oelvt 2xbiy 9ss9d Licdg 33q7n E1t9g bc 4 o . 3 3 $= lin «te . : == if lle bg yi Me) sce 8. 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PRECISION®™ RESOLUTION TARGETS PIONEERS IN METHYLENE BLUE TESTING SINCE 1974 Mh1a22) 3308 - 134th STREET WEST, BURNSVILLE, MN 55337 USA TEL: 612 895 8699 FAX 612 895 8688 D x Wodnk ¢ Ya 38431 iskrY 126FRKM EB7AU FUDWM BOONF 2hdoz bunYr Dm525 / riwhe KP7Y¥c Rho9t Umkhd Eeafd C6Jfim Zm Oz7h9 B5e1P Wo8nk 8tizx I4C9E83 BIBAJ Z7QYI OKUDQ CAuth DEPARTMENT OF CULTURAL RESOURCES DIVISION OF ARCHIVES AND HISTORY ARCHIVES AND RECORDS SECTION CERTIFICATE OF AUTHENTICITY This is to certify that the micrographic images appearing on this film are true and accurate reproductions of records originated during the normal course of business by the IREDELL COUNTY BOARD OF COMMISSIONERS and consist of MINUTES The records begin with____ VOLUME: YEAR: Maech L4, ou CT PAGE: AJO7 CONSECKT VE and end with VOLUME: YEAR: PAGE: It is further certified that the above records were microfilmed in conformity with the provisions of the General Statutes of North Carolina, chapter 8-45.1 and 8-45.4, "Uniform Photographic Copies of Business and Public Records as Evidence Act"; that the microphotography processes accurately reproduce the records so microfilmed; that the film forms a durable medium for reproducing the original, if necessary; and that the film used conforms to American National Standards Institute, Photographic Films-Specifications for Safety Film, ANSI IT9.6-1991 and American National Standards Institute, Imaging Media (Film)-Silver Gelatin Type-Specifications for Stability, ANSI NAPM IT9.1-1992. This is further to certify that the microphotography processes were accomplished by the undersigned on the date and at the reduction ratio indicated below. Date filming of this reel began: 4/38] oO of Reduction Ratio 32X Date filming of this reel ended: Microfilm Camera Operator IREDELL COUNTY BOARD OF COMMISSIONERS MINUTES (MARCH 19, 2002 — FEBRUARY 17, 2004) IREDELL COUNTY BOARD OF COMMISSIONERS BRIEFING MINUTES MARCH 19, 2002 The Iredell County Board of Commissioners met in Briefing Session on Tuesday, March 19, 2002, at 5:00 p.m., in the Iredell County Government Center, 200 South Center Street, Statesville, NC. Present: Chairman Sara Haire Tice Vice Chairman Karen B. Ray Tommy E. Bowles Steve D. Johnson R. Godfrey Williams Staff Present: County Manager Joel Mashburn, Finance Director Susan Blumenstein, Planning Supervisor Ron Smith, Support Services Director Jim Vernon, Solid Waste Director Ron Weatherman, Library Director Steve Messick, and Clerk to the Board Jean Moore. CALL TO ORDER by Chairman Tice. PRESENTATION FROM MARTIN BOAL ANTHONY JOHNSON (MBAJ) ON THE IREDELL COUNTY GOVERNMENT CENTER-SOUTH (ICGC-S) PROJECT: Architects Rob Johnson and Larry Schaeffer said contact had been made with the user groups (clerk of court, probation, health department, sheriff's department) to determine the Mooresville space needs. Architect Johnson then discussed the floor plan. He said the first floor, of the four-floored building, would consist of space for the following services: courtroom and judicial offices, parole, Station H of the Sheriff's Department, health, and an existing mechanical area. He said the square footage of the first floor, including common areas was 29,132. Mr. Johnson said the new courtroom would have 170 seats. He noted that the second floor could be used for health department expansion in the future. Architect Johnson said the third floor could be leased to an agency that had already shown an interest. He said that if everything ran on schedule, construction could begin in October and occupancy could occur in July of 2003. Commissioner Bowles noted the raised ceiling on the first floor for the courtroom. He asked how this affected the second floor. R. Johnson said the raised ceiling did not alter the second floor that much. He said the second floor area, where the reduction in space occurred, could be used for storage and some of the building’s mechanical equipment. County Manager Mashburn said the clerk of court preferred more than the 170 seats in the courtroom, but the extra space couldn’t be found. He said the new site would at least offer 70 more courtroom seats and there would be a jury assembly room. Commissioner Ray asked about the usage for the garden area or courtyard. Architect Johnson said it would continue to be used as an open space or courtyard. He mentioned that in the future, an administrative office for the courts could be built in the space. Schaffer then described the following statement of probable cost. IREDELL COUNTY GOVERNMENT CENTER-SOUTH Conversion of Lowrance/Lake Norman Regional Medical Center Sitework Total Project Sub-total $ 56,000 | Building Phase One (First Floor) SQ.FT. $/SF TOTAL Court Facilities/Sheriff Dept.(excluding Jury Assembly) 11385 $ 71.35 $812,320 Jury Assembly 942 24.35 22,938 Probation/Parole Offices (1* flr.) 3374 24.56 82,865 Health Dept. (including W.I.C.) 5758 24.56 141,416 Environmental Services 673 24.56 16,529 Station H (sheriff's department) 983 28.92 28,428 1". Fir. Corridors/Mechanical Rooms 4226 14.80 62,545 1. Flr. Restrooms 785 69.65 54,675 Sub-total area 28126 PHASE ONE SUB-TOTAL cost/sf 43.44 1.221.717 BUILDING AND SITE TOTAL cost/sf 45.43 1,277,717 ALTERNATES: SQ.FT. $/SF TOTAL New Courts Entrance Lobby 573 34.26 19,631 3" Floor (prospective tenant) 24852 34.96 868,826 3" Floor Restrooms 780 Sub-Total Area 25632 SUB-TOTAL cost/sf 36.02 923,153 Commissioner Johnson noted that MBAJ had originally been on the agenda to make the presentation at the March 5 meeting. Mr. Johnson said he assumed the county staff had delayed the presentation due to the cost estimates being too high. He asked, “If we spend $1,277,717, will you be back in a few months asking for more rooms or space?” Support Services Director Vernon said maybe, especially if there was a space problem. He said “down the road there might be some failures.” Commissioner Williams asked the architects how they came up with $45.43 per sq. ft. Schaeffer said it was a “nuts and bolts estimate.” He said the estimate was unpredictable, but there was a “good bid atmosphere now.” Mr. Schaeffer acknowledged, however, that compared to a new school project or post office facility, the ICGC-S project was not the “cream-of-the-top type project.” Commissioner Ray asked the staff if they were comfortable with the amount of space that had been allotted to the agencies. Vernon said a compromise had been made. He said the agencies had valid space needs. Mr. Vernon asked if the board wanted the staff to pursue the prospective tenant for the third floor. Finance Director Blumenstein said she had prepared a ten year amortization schedule on the costs for the third floor work. She said the tenant, over a ten-year period paying $4.62 per sq. ft., would pay the debt service for the third floor renovation. Blumenstein said that if one-fourth of the building’s purchase cost ($1,900,000) were added, the tenant would have to pay $6.46 per sq. ft. to recoup the costs. She said the tenant was currently paying $7.55 per sq. ft. Vernon said he felt a letter of commitment could be obtained from the prospective tenant. He said the tenant desired to notify the present landlord about the future plans, but first, some assurance from the county was needed about the availability of the space. Mr. Vernon said the tenant’s occupancy would affect the parking situation since the agency alone would need 100 spaces. Former county commissioner Alice Stewart, in attendance at the meeting, asked about the parking at the facility. R. Johnson said there were 258 parking spaces. Vernon said the county might be able to make 275 spaces. He noted that Rick McLean, the town manager, had also committed to allow on-street parking. Commissioner Johnson stated he knew the Mooresville agencies had valid space needs and there was congestion. He said, however, he still felt the board had gone in the wrong direction to try and solve the problem. Mr. Johnson said he had a right to dissent on the action needed for the project and that he did dissent. by Commissioner Ray to (1) suspend the Rules of Procedure regarding motions during the briefing session (2) allow the Martin Boal Anthony Johnson (MBAJ) architectural firm to move forward with the first floor plan for the Iredell County Government Center-South (ICGC-S) (3) allow County Manager Mashburn and Support Services Director Vernon to continue negotiations with the prospective tenant for the third floor of the ICGC-S and (4) request the county manager and support services director to report their findings to the board as soon as possible in an effort to insure that the architects have sufficient time to work with the complete architectural proposal. VOTING: Ayes — 4; Nays — 1 (Johnson). REQUEST FOR A PUBLIC HEARING TO BE HELD APRIL 2, 2002, 7:00 P.M., REGARDING THE RURAL OPERATING ASSISTANCE PROGRAM (ROAP): Iredell Transportation Authority Chairman Ben Garrison said he had received notification indicating that for FY 2002-03 the county could expect to receive $123,958 in state and federal funds for public transportation. He said $67,476 would be for elderly/disabled services, $12,702 for the Work First Program, and $43,780 for rural/general public services. Mr. Garrison said it was necessary to hold a public hearing before the funds could be distributed. Mashburn reminded the board that on July 1 the county would be the provider for the transportation services. He said the county would continue with a contract with Laidlaw Transportation Services. UPDATE FROM THE PLANNING SUPERVISOR ON PUBLIC WATER CONNECTIVITY: Planning Supervisor Ron Smith said that in January, the commissioners had requested information about the possibility of requiring new subdivisions to connect with private water providers if they were available in the construction area. Smith said a review of some contiguous counties (Alexander/Catawba/ Rowan/Lincoln) showed that a policy of this type was being used. Mr. Smith said that in addition, Rowan and Lincoln County required a connection if the service happened to be within a specified distance. Smith said that if the board members were still interested in the connectivity matter, a public hearing would be required for the subdivision text amendment. It was the consensus of the board to allow Mr. Smith to continue in his work on the public water connectivity item. DISCUSSION ON ALLOWING NON-PROFIT RETREAT CENTERS IN AREAS ZONED RESORT RESIDENTIAL (RR): Smith said it had been brought to his attention that a retreat center was being operated off Fern Hill Road in an RR district. Mr. Smith said retreat centers were allowed in Residential Agricultural (RA) Districts, Rural Residential (RU-R) Districts, and Single Family Residential (R-20) Districts with a special use permit, but they were not permitted in Resort Residential Districts (RR). Smith said he wanted to propose that retreats be allowed in RR districts after a special use permit had been approved by the board of adjustment. Mr. Smith said that in order to amend the zoning ordinance, a public hearing would first be needed. Commissioner Bowles said he understood the retreat center was actually situated on property that had two zonings -- Residential Agricultural and Resort Residential. It was the consensus of the board to allow Mr. Smith to continue with his work on allowing retreat centers in resort residential zoned property. TRAFFIC CONGESTION DUE TO THE MORRISON’S PLANTATION SUBDIVISION: Chairman Tice said a citizen recently called her and complained about the traffic congestion occurring due to the construction of the Morrison’s Plantation Subdivision. Mrs. Tice said the citizen asked if the county couldn’t write something into the subdivision ordinance requiring that road work occur at night. Smith said the conditional use district process might be used to address the problem. Mr. Smith said he would consider the citizen’s suggestion as criteria to be met if someone submitted a sizeable subdivision plan in the future. ADJOURNMENT: Chairman Tice adjourned the briefing at 6:50 p.m. Approved: Cporit GZ 2OL : 8 ce, LY ore Cme Clerk to the Board / IREDELL COUNTY BOARD OF COMMISSIONERS BRIEFING MINUTES APRIL 16, 2002 The Iredell County Board of Commissioners met in Briefing Session at 5:00 p.m., on Tuesday, April 16, 2002, in the South Wing Conference Room of the Iredell County Government Center, 200 South Center Street, Statesville, NC. Present: Chairman Sara Haire Tice Vice Chairman Karen B. Ray Tommy E. Bowles Steve D. Johnson R. Godfrey Williams Staff Present: County Manager Joel Mashburn, Finance Director Susan Blumenstein, Planning Supervisor Ron Smith, Recreation Director Robert Woody, County Assessor Brent Weisner, Emergency Management and Communications Director Larry Dickerson, Assistant Jail Supervisor Terry Beck, and Clerk to the Board Jean Moore. HAZARD MITIGATION PLAN: Emergency Management & Communications Director Larry Dickerson updated the board on the Hazard Mitigation Plan. Dickerson said the comprehensive plan would have input from many county departments and outside agencies. He said a committee needed to be established with one member being a county commissioner to help review the plan’s contents and to insure that it met the minimum criteria. (Senate Bill 300 requires all local governments to have an approved plan by August 1, 2002 to be eligible for state public assistance funds.) Commissioner Bowles volunteered to serve. Bowles requested that if possible, the committee meet in the evening hours. REQUEST FOR APPROVAL OF THE ANNUAL SOUTH IREDELL YOUTH ATHLETIC ASSOCIATION (SIYAA) CONTRACT: Recreation Director Robert Woody requested approval of the annual SIYAA contract. He said the agreement was for the 2002 baseball, softball, and tee ball season ending July 31, 2002. Woody said the SIYAA had “pulled out” of the recreation department’s program about five years ago and had coordinated its own activities since that time. Commissioner Williams asked the monetary value of the agreement. Woody said the SIYAA had to submit all game documentation by July 31, 2002, to receive one-half of the reimbursements, up to $3,000, based on the recreation department’s criteria for umpire fees, the number of games, and the number of umpires at each game. Commissioner Williams asked if the SIYAA would be gaining more benefits than the recreation department’s regular participants due to the recent budget cuts. County Manager Mashburn said the recreation department’s budget cuts were not in the athletic programs -- they were in operations. He said the cuts were in grants and the money being transferred to the parks fund. Woody said he would be meeting with the SIYAA representatives in the fall. He said there was a possibility the SIYAA might desire to return to the recreation department’s “umbrella” of programs. Woody said, however, the Recreation Advisory Committee had recommended approval of the agreement for this season. Commissioner Williams requested for the arrangement between the SIYAA and the recreation department to be reviewed during the coming year. REQUEST FOR APPROVAL OF THE STUMPY CREEK BOAT LANDING FEES (SET BOAT LAUNCH FEE OF $2 AND SEASON PASSES FOR $50): Recreation Department Director Robert Woody explained two requests pertaining to the boat landing at the Stumpy Creek Park. Woody said the honor system had worked well in the past, but he was requesting for the instructions on the boat landing’s information board to read that the $2 fee was required. _In addition, Woody requested approval of season passes for the use of the boat landing. He suggested that $50 be charged for a pass extending from January 1 through December 31 and $25 be charged from July 1 through December 31. Mr. Woody said the passes would be in the form of a window decal. Commissioner Ray asked how the staff monitored the boat landing. Woody said a maintenance person checked the site on a regular basis. REQUEST FROM THE SHERIFF’S DEPARTMENT FOR APPROVAL OF BUDGET AMENDMENT #39 (TRANSFER OF SEIZED FUNDS) FOR THE ARCVIEW SPATIAL ANALYST SOFTWARE: Assistant Jail Supervisor Terry Beck requested $2,300 to purchase new software to be used by the crime statistician. He requested that a budget amendment be approved for the transfer of the $2,300 from the seized funds account. FY 2002-03 BUDGET DELIBERATION DATES: County Manager Mashburn said he would submit the FY 02-03 budget to the commissioners on May 7. He said a public hearing had been tentatively scheduled for June 4, 2002. The board agreed to review the budget on: Monday, May 13, 2002 Tuesday, May 14, 2002 Wednesday, May 15, 2002 Wednesday, May 22, 2002 Thursday, May 23, 2002 *Wednesday, June 5, 2002 * Tuesday, June 11, 2002 *Thursday, June 13, 2002 (*if needed) (The meetings will begin at 5:30 p.m.) UPDATE FROM COMMISSIONER WILLIAMS REGARDING THE FIRE TAX DISTRICT BOARD: Commissioner Williams said the members of the fire tax district board had been working on the volunteer fire departments’ budgets for the upcoming year. He said the members of the fire tax board were concerned about not having a more equitable method to distribute the funding. Finance Director Blumenstein said she felt a formula-based system would be an improvement over the current method. Commissioner Johnson suggested a method where the departments were paid on the costs associated to operate the department and the number of calls. Commissioner Williams asked who would determine the operational cost for each department. Mr. Williams said he had been trying to develop a funding formula based on (1) two cents on the tax base (2) a base allocation (flat rate for all departments) and (3) the number of emergency responses. ADJOURNMENT: Chairman Tice adjourned the briefing session at 6:20 p.m. Approved: Wax ‘da EP a a. C Dhrt Yy, Clerk to the Board IREDELL COUNTY BOARD OF COMMISSIONERS REGULAR MINUTES APRIL 16, 2002 The Iredell County Board of Commissioners met in Regular Session on Tuesday, April 16, 2002, at 7:00 p.m., in the Iredell County Government Center, 200 South Center Street, Statesville, NC. Present: Chairman Sara Haire Tice Vice Chairman Karen B. Ray Tommy E. Bowles Steve D. Johnson R. Godfrey Williams Staff Present: County Manager Joel Mashburn, County Attorney Bill Pope, Finance Director Susan Blumenstein, and Clerk to the Board Jean Moore. CALL TO ORDER by Chairman Tice. INVOCATION by Commissioner Johnson. PLEDGE OF ALLEGIANCE TO THE FLAG ADJUSTMENTS OF THE AGENDA: [MOTION by Chairman Tice to adjust the agenda by the following actions. Deletion: * Presentation from Dan McClure with the Carolina Land & Lakes Organization * Announcement of Regional Meetings of the North Carolina Association of County Commissioners Addition: * Closed Session for the Purpose of Discussing an Economic Development Matter — G.S. 143-318.11(a)(4) PRESENTATION OF SPECIAL RECOGNITIONS & AWARDS RETIREE BRENDA P. GATTON was recognized for 14 years of service with the Iredell County Department of Social Services. Social Work Program Administrator Lisa York said Gatton had been an exemplary employee. Chairman Tice presented Gatton with a plaque in appreciation for her years of service and wished her health and happiness in retirement. (Note: Retiree Cecelia Moore was unable to attend the meeting. She recently retired from the Social Services Department with 19 years of service.) APPOINTMENT BEFORE THE BOARD PRESENTATION FROM MR. STAN CLARDY OF THE SONS OF CONFEDERATE VETERANS ORGANIZATION (MAJOR GENERAL STEPHEN DODSON RAMSEUR CAMP 387) REGARDING A RESOLUTION DESIGNATING THE MONTH OF MAY AS CONFEDERATE HISTORY MONTH: Mr. Clardy said the War Between the States was a defining moment in history. He said that even though no major battles were fought in Iredell County, this area played an integral part in the war. Clardy said that when the war started Iredell County had a population of 15,000, and from this number, 2,707 volunteered for the Confederacy. He said per capita, Iredell County had more men serving than any other county in North Carolina. Mr. Clardy said the men from Iredell County distinguished themselves in battle and 597 died. He said Iredell County lost more men in the War Between the States than in any other war, before, or since. Clardy said Iredell County had also earned a unique place in the history of the war due to the state capitol being temporarily located in Statesville. He said this occurred when Governor Zebulon Vance had to evacuate Raleigh. Clardy said Governor Vance presided in what is now known as the Vance House, and he was taken into custody by federal troops on the front steps of this house located in Statesville. Mr. Clardy said that one of the last casualties of the war took place in Iredell County four days after General Robert E. Lee surrendered at Appomattox. He said that on April 13, 1865, Confederate soldier A.B. Coffee was killed after a confrontation with Union General George Stoneman’s troops. Clardy said Stoneman was departing the Statesville area after his soldiers burned and looted the downtown area. Clardy said the Sons of the Confederacy was a civic organization dedicated to preserving and educating people about their heritage. (Approximately 40 members of the organization attended the meeting with Mr. Clardy.) by Commissioner Johnson to approve the resolution designating the month of May as Confederate History Month. VOTING: Ayes — 5; Nays — 0. IREDELL COUNTY CONFEDERATE HISTORY MONTH RESOLUTION WHEREAS, on May 20, 1861, the State of North Carolina seceded from the Federal Union and subsequently joined the Confederate States of America of which it was a member state from 1861 until 1865; and WHEREAS, the County of Iredell contributed more than 2,000 men and boys to the service of the Confederate States of America and 597 gave the supreme sacrifice of their lives for the defense of their homes, families, loved ones and the support of the original American Constitutional government; and WHEREAS, the North Carolinians who served in the War Between the States are memorialized throughout the state for all times, and WHEREAS, all citizens of Iredell County should study the War Between the States, as we study all wars, so that we may understand the historical events which compelled the war and from the understanding, continue to live together and seek to avoid further conflicts; and WHEREAS, Governor Zebulon B. Vance continued his faithful service to the state during the last weeks of the war from his temporary home in Statesville, making it the capital of the state; and WHEREAS, the citizens of Iredell County suffered under occupation by Federal troops who destroyed public and private property, most notably the historic printing press used to print the Mecklenburg Declaration of 1775. NOW, THEREFORE, we, the members of the Iredell County Board of Commissioners do hereby proclaim each May hereafter to be designated as CONFEDERATE HISTORY MONTH in Iredell County. ***e* * PUBLIC HEARINGS Chairman Tice declared the meeting to be in a public hearing. CONSIDERATION OF AN ECONOMIC INCENTIVE FOR NASCAR, IMAGES, INC.: Mooresville South Iredell Chamber of Commerce President Tonda Gregory said NASCAR Images was a full-service entertainment solutions company promoting the sights, sounds, and emotions of NASCAR. She said the company held the exclusive rights to NASCAR footage and held a large tape library. Gregory said the company produced television shows for FOX Sports and the SPEED Channel. NASCAR Images President and CEO Jay Abraham said he desired to move his company to Mooresville. He said that initially, 65 employees would work at the facility. He said the jobs would be high paying with 40 of them being over $40,000+ and 11 of them being $75,000+. Abraham said that between land and improvements, his company’s investments in the county would be over $10 million. Mr. Abraham said his company would be able to produce television shows in Mooresville and this would bring added awareness that Mooresville, in Iredell County, was the center of the motor sports world. Chairman Tice said the hearing’s purpose was for the consideration of an economic development incentive in the amount of $188,000, over a five-year period, based on a $10 million investment. Mrs. Tice said the incentive would be used for site development. No one else spoke, and Chairman Tice adjourned the public hearing. by Commissioner Ray to approve the $188,000 economic development incentive over a five-year period, based on a $10 million investment, for NASCAR Images, Inc. VOTING: Ayes - 5; Nays - 0. Chairman Tice declared the meeting to be in a public hearing. CONSIDERATION OF THE STATE OF NORTH CAROLINA DEPARTMENT OF TRANSPORTATION’S (NCDOT) 2002-2003 SECONDARY ROAD CONSTRUCTION PROGRAM: Attending the meeting to present the program was North Carolina Department of Transportation Board Member Frank Johnson. Also in attendance were Division 12 District Engineer Clay Lunsford, Assistant District Engineer Patrick Norman, Assistant District Engineer Tim Anderson, and District Maintenance Engineer Doug McNeal. NCDOT Board Member Johnson said he was enthusiastic about Iredell County joining the Lake Norman Rural Transportation Planning Organization (Lake Norman RPO). Johnson said he felt Iredell County would benefit from the organization, and that in the long term, the county would be treated similarly to cities and counties in Metropolitan Planning Organizations. F. Johnson said the FY 2002-03 funding amount of $2,295,322 had been allocated to Iredell County for road improvements. He said two rural roads were slated to be paved and that when these were completed, the county would have only 95 miles of dirt roads (state roads) for paving. Mr. Johnson said $105,000 had been allocated for the reconditioning of private roads. He said this amount of money would recondition approximately five miles of private roadway. DOT Board member Johnson said he had received a draft copy of the 2004-2010 Transportation Improvement Plan (TIP). He said the plan indicated the widening of the Brawley School Road could begin in 2005, or two years ahead of the original schedule. Johnson said the plan also included a project to rebuild the interchange of I-40 and I-77. He said this project had been moved up on the schedule by six years. Mr. Johnson said the wire guard rails would be removed on Interstate 40. Johnson said Interstate 77, from the southern and northern county line boundaries, would be reconditioned, and an active litter pickup campaign would be initiated for both 1-40 and I-77. He said the legislators in Raleigh were concerned about litter, and as of April 1, officers would not be required to appear in court when they gave tickets for littering. Johnson said the fences that extended across the causeways at Lake Norman would be removed to make the area more attractive. Mr. Johnson said the truck weigh station was still on “target” in the TIP. The paving priority listing for July 1, 2002 — June 30, 2003 is as follows. IREDELL COUNTY 2002-2003 PAVING PRIORITY FISCAL YEAR 7/1/02 TO 6/30/03 PAVING SR# DESCRIPTION LENGTH EST COST PRIORITY Rural 6F 1882 TOM ROAD FROM SR 1937 to SR 1896 1.04 $296,000 7F 1082W LAKE MULLIS ROAD FROM SR 1845 to SR 1849 1.60 $446,000 RURAL TOTAL = 2.64 $742,000 Subdivision Streets 8F 1431 ARMOURLANE FROM SR 1310 TO DEAD END 0.20 $ 46,000 so) 1270 IMPERIAL LANE FROM SR 1267 TO SR 1267 0.05 $ 12,000 10F 1556 FARMHOUSE ROAD FROM SR 1688 TO DEAD END 0.20 $ 53,000 11 2607 STEEP LANE FROM SR 2316 TO DEAD END 0.25 $ 55,000 12 3010 GAINSWOOD ROAD FROM SR 1100 TO SR 1100 0.80 $132,000 13 3011 BLARNEY ROAD FROM SR 3006 TO SR 1236 0.54 $ 86,000 14 1735 LARUECIRCLE FROM SR 1105 TO END OF MAINT. 0.34 $ 92,000 15 3009 COTTAGE COVE FROM SR 3006 TO DEAD END 0.12 $ 48,000 16 1691 SUNNY ROAD FROM SR 1595 TO DEAD END 0.10 $ 29,000 17 3007 WASHAM ROAD FROM SR 1100 TO SR 1100 0.60 $140,000 18 1504 OLEY ROAD FROM SR 1502 TO DEAD END 0.30 $ 68,000 PROPERTY OWNER PATICIPATION 35 1106 BRIDGES FARM ROAD From NC 115 TO DEAD END 0.55 $125,000 SUBDIVISION TOTAL= = 4.05 $886,000 INTERSECTION ALIGNMENT PROJECT SR 1303 ALIGNMENT OF DOOLIE ROAD AND PERTH ROAD $160,000 GRAND TOTAL = 6.69 $1,788,000 CONTINUE DOWN PRIORITY LIST UNTIL ALL FUNDS ARE EXHAUSTED PROGRAM SUBJECT TO AVAILABILITY OF FUNDING, RIGHT-OF-WAY, AND ENVIRONMENTAL REVIEW N/A VARIOUS SPOT STABILIZATION, SECONDARY MAINTENANCE $ 304,816 TOTAL SECONDARY CONSTRUCTION PROGRAM $1,788,000 i RESERVED FOR CONTINGENCIES $ 202,506 TOTAL ALLOCATION $2,295,322 Cinder Carroll, a resident of Farmhouse Road, said major structural changes would occur to her property if the proposed paving occurred. She said her retaining wall would be removed, a 50- 100 year old tree would be cut, a section of a semi-circular driveway would have to be removed, and her septic field would be altered. Ms. Carroll said the transportation representatives had asked for paving signatures, but no one had described the work plan or shown any blueprints. She asked for someone to explain the proposed work to her. Clay Lunsford said his department would be happy to meet with the Carroll family. He said that normally, a full set of plans was not completed for secondary road improvements due to the cost. Mr. Lunsford said it was normal procedure, however, that when the right-of-way securement phase began, his staff would meet with the homeowners. No one else spoke, and Chairman Tice adjourned the hearing. by Commissioner Bowles to accept the 2002-2003 Secondary Road Construction Program for Iredell County. VOTING: Ayes — 5; Nays -— 0. CONSENT AGENDA by Commissioner Williams to approve the following eight (8) consent agenda items. VOTING: Ayes — 5; Nays — 0. i. REQUEST FOR APPROVAL OF A PROPOSAL FOR THE SALISBURY HIGHWAY CORRIDOR PLAN: During the briefing session, Planning Supervisor Ron Smith described the qualifications of the two firms submitting proposals for the Salisbury Highway Corridor study (from Fanjoy Road to the Rowan County line). He said the proposals were submitted from: Centralina Council of Governments $12,393* with a proposed work completion schedule of four months *Plus two blocks of membership hours Benchmark, LLC $12,800 with a proposed work completion schedule of five months Mr. Smith said the Hwy. 70 study would differ greatly from the Brawley School Road plan. He said the Salisbury corridor plan would emphasize industrial land uses, traffic, and access. Mr. Smith recommended Benchmark’s proposal, and the board of commissioners agreed. 2. REQUEST FOR APPROVAL OF THE ANNUAL SOUTH IREDELL YOUTH ATHLETIC ASSOCIATION CONTRACT (During the briefing session, the board of commissioners agreed to contract with the South Iredell Youth Athletic Association for the 2002 season.) 3. REQUEST FOR APPROVAL OF STUMPY CREEK BOAT LANDING FEES (SET BOAT LAUNCH FEE OF $2 AND SEASON PASSES FOR $50): During the briefing session, Recreation Director Robert Woody requested a required $2 per boat launch fee for the Stumpy Creek Boat Landing. In addition, a season (January through December) pass in the amount of $50 will now be available for citizens desiring to use the boat landing. After July 1, a pass may be obtained for $25. 4. REQUEST FOR APPROVAL OF THE MARCH REFUNDS AND RELEASES: The following refunds and releases were approved. Releases for the Month of March 2002 $53,130.12 County $ 35,993.74 Solid Waste Fees 288.00 E. Alexander Co. Fire #1 14.62 Shepherd’s Fire #2 67.35 Mt. Mourne Fire #3 30.59 All County Fire #4 2,243.96 Statesville City 6,528.57 Statesville Downtown 13.01 Mooresville Town 5,775.92 Mooresville Downtown 641.10 Mooresville School 1,297.95 Love Valley 0 Harmony 0 Troutman 235.31 Refunds for the Month of March 2002 2,062.73 County 1,422.71 Solid Waste Fees 166.00 E. Alexander Co. Fire #1 0 Shepherd’s Fire #2 0 Mt. Mourne Fire #3 0 All County Fire #4 171.87 Statesville City 0 Statesville Downtown 0 Mooresville Town 238.67 Mooresville Downtown 0 Mooresville School 63.48 Love Valley 0 Harmony 0 Troutman 0 5. REQUEST FROM THE SHERIFF’S DEPARTMENT FOR APPROVAL OF BUDGET AMENDMENT #39 (TRANSFER OF SEIZED FUNDS) FOR THE ARCVIEW SPATIAL ANALYST SOFTWARE: The software will cost $2,300 and the funds will be taken out of the seized fund account. 6. REQUEST FOR APPROVAL OF BUDGET AMENDMENT #40 FOR THE RECOGNITION OF PROCEEDS RECEIVED FROM INSURANCE CLAIMS: The general fund departments of law enforcement ($16,998), EMS ($6,150), Health ($3,617), and Recreation ($1,221) were reimbursed for insurance claims. Solid Waste (enterprise department) was reimbursed $1,684. 7. REQUEST FOR APPROVAL TO APPLY FOR A $2,000 GRANT FROM THE AMERICAN FOREST AND PAPER ASSOCIATION: The county manager said during the briefing session that no matching funds were required for this grant. (The grant funds are not designated for a specific project at this time.) 8. REQUEST FOR APPROVAL OF THE APRIL 2, 2002 MINUTES ANNOUNCEMENT OF VACANCIES OCCURRING ON BOARDS & COMMISSIONS Centralina Workforce Development Board (2 announcements) Adult Care Home Community Advisory Committee (1 announcement) Nursing Home Advisory Committee (1 announcement) Juvenile Crime Prevention Council (2 announcements) APPOINTMENT OF TWO MEMBERS FOR THE CENTRALINA WORKFORCE DEVELOPMENT BOARD: by Commissioner Bowles to suspend the board’s Rules of Procedure regarding the announcement of vacancies on boards and commissions and appoint Dr. Doug Eason and June Hamilton to the Centralina Workforce Development Board. VOTING: Ayes — 5; Nays — 0. (Note: Centralina Workforce Development Board Director David Hollars had requested the reappointments of Eason and Hamilton prior to May 1. Eason and Hamilton's current appointments do not expire until June 30; however, Mr. Hollars wanted all of the appointments made before his annual retreat scheduled in May.) COUNTY MANAGER’S REPORT: County Manager Mashburn distributed a written activity report. He reminded the board members about the annual appreciation banquet to be held on Thursday, April 25, 2002, 6:00 p.m., at the Agricultural Center for county retirees and employees with 20 years, or more, of service. CLOSED SESSION: Citing G.S. 143-318.11(a) (5) — Property Acquisition and G.S. 143-318.11(a) (4) — Economic Development, Chairman Tice at 8:15 p.m., to enter into closed session. VOTING: Ayes — 5; Nays — 0. (Return to Open Session at 8:45 p.m.) CALL FOR A PUBLIC HEARING ON MAY 7, 2002, REGARDING AN ECONOMIC DEVELOPMENT INCENTIVE: by Chairman Tice to call for a public hearing on May 7, 2002, at 7 p.m., in reference to an economic development incentive in the amount of $112,800 over a five-year period, based on a $6 million investment, for an undisclosed manufacturing company desiring to locate in Iredell County. VOTING: Ayes — 5; Nays — 0. CONSIDERATION OF AN EXCHANGE OF PROPERTY BETWEEN IREDELL COUNTY AND TARHEEL AUCTION & REALTY ET AL: by Commissioner Bowles to direct the Clerk to the Board to advertise the board’s intent to consider an exchange of real estate in accordance with 160A-271 at its May 7, 2002 meeting with the advertisement stating the county proposes to exchange approximately 10.27 acres of real estate at the corner of Highway 150 and MacLeod Road in Mooresville, NC, for approximately 23 acres of real estate owned by Tarheel Auction & Realty, et al., located at Eastside Drive in Statesville, NC. The county property is valued at approximately $65,000 an acre, and the Tarheel Auction & Realty, et al., property is valued at approximately $32,500 an acre. The consideration of this exchange is being taken since Iredell County has determined it has no feasible use for the property in Mooresville, but the property on Eastside Drive could be used for future construction or expansion of county facilities. VOTING: Ayes - 5; Nays - 0. ADJOURNMENT: by Chairman Tice to adjourn the meeting at 8:47 p.m. NEXT MEETING: Tuesday, May 7, 2002, 5:00 p.m. and 7:00 p.m., in the Iredell County Government Center, 200 South Center Street, Statesville, NC. VOTING: Ayes - 5; Nays - 0. Approved: Haag 7, doge- . ‘ Mrvt— i/ “Clerk to the Board IREDELL COUNTY BOARD OF COMMISSIONERS BRIEFING MINUTES MAY _7, 2002 The Iredell County Board of Commissioners met in Briefing Session on Tuesday, May 7, 2002, at 5:00 p.m., in the Iredell County Government Center, 200 South Center Street, Statesville, NC. Present: Chairman Sara Haire Tice Vice Chairman Karen B. Ray Tommy E. Bowles Steve D. Johnson R. Godfrey Williams Staff Present: County Manager Joel Mashburn, Finance Director Susan Blumenstein, Planning Supervisor Ron Smith, Register of Deeds Brenda Bell, Social Services Director Don Wall, Social Services Income Maintenance Administrator Lynn Deal, Human Resources Director Carolyn Harris, Health Director Ray Rabe, Inspections/Planning Director Lynn Niblock, Solid Waste Administrative Manager Susan Cornell, and Clerk to the Board Jean Moore. CALL TO ORDER by Chairman Tice. REQUEST FOR APPROVAL OF A RESOLUTION AND AGREEMENT FOR THE CABARRUS/IREDELL/ROWAN CONSORTIUM FOR THE HOME INVESTMENT PARTNERSHIP ACT: Mooresville Assistant Town Manager Erskine Smith and Centralina Council of Governments Planner Shelley Williamson said Iredell County had previously joined the consortium to allow local municipalities to receive federal housing funds. Smith said Iredell and Rowan counties had entered into the consortium in name only -- they did not receive any funds. Mr. Smith said that if the county chose not to participate, Mooresville and Statesville would be ineligible to receive funds. REQUEST FOR APPROVAL OF THE JUVENILE CRIME PREVENTION COUNCIL’S (JCPC) RECOMMENDATIONS REGARDING THE APPROPRIATION OF FY 2002-2003 JUVENILE JUSTICE FUNDING: Juvenile Crime Prevention Council Chairman Camille Moore Hemphill said it was anticipated that $305,409 would be distributed to Iredell County during the upcoming year for agencies working to reduce juvenile crime. Mrs. Hemphill said the FY 02-03 funding amount was the same as FY 2001-02, and the council recommended the same level of funding for each agency (Barium Springs $134,461; Counseling Center $35,504; SCAN/Exchange Club $58,124; Project Challenge $35,000; Psychological Services $6,820; VisionsWork $25,000; and JCPC training/administrative costs $10,500 for a total of $305,409). Commissioner Johnson said some individuals had complained about the lack of supervision at the juvenile structured day program operated by VisionsWork Youth Services. Mrs. Hemphill said she would talk to the VisionsWork staff. She asked Mr. Johnson if he would also like to visit with the staff. Johnson said he would visit the center with Mrs. Hemphill. (See regular minutes for action taken on the FY 2002-03 funding package.) REQUEST FROM PROJECT CHALLENGE FOR THE APPROVAL TO USE OFFICE SPACE AT THE JUVENILE COURT COUNSELOR’S FACILITY ON STOCKTON STREET IN STATESVILLE, NC: County Manager Mashburn said a non-profit juvenile restitution agency (Project Challenge) had been using a small section of space at the Juvenile Probation Office on Stockton Street. Mashburn requested clearance from the board of commissioners to allow Project Challenge to use the space. Project Challenge Executive Director Gordon Keith said the Department of Juvenile Justice and Delinquency Prevention had invited his program to offer services in Iredell County. Keith said the program was headquartered in Spruce Pine, NC. Mr. Keith said his program, statewide, had a recidivism rate of eight percent. He said Iredell County’s rate was a little higher (12%), however, the statistics were showing that his program was helping to reduce juvenile crime. REQUEST FROM THE DEPARTMENT OF SOCIAL SERVICES FOR APPROVAL OF A SIX MONTH PILOT PROJECT INVOLVING FLEX-TIME OPTIONS: Social Services Director Don Wall, Income Maintenance Administrator Lynn Deal, and Human Resources Director Carolyn Harris attended the meeting to explain the flex-time request. Wall said the pilot program was being offered in an attempt to improve employee morale. He said the project would initially be offered to the income maintenance employees, and it would offer the following four work options. 8:00 am — 5:00 pm with one hour for lunch 7:30 am — 5:30 pm with one hour for lunch, % day off every week 8:00 am — 5:30 pm with one-half hour for lunch, day off every week 7:30 am — 5:00 pm with one-half hour for lunch, 2 day off every week Pees Mr. Wall said the sick leave, vacation and comp time deductions would be based on the flex week, e.g., if an employee was sick on a nine-hour day, then the employee would have to take nine hours of sick leave. Mrs. Deal said it was important to maintain customer service, but the department was trying to find ways to improve employee morale. She said some units had experienced 100% turnover. Deal said the public would continue to use the hours from 8 a.m. to 5 p.m. for office visits. She said flex time was an option, it was not mandatory. County Manager Mashburn said other county departments were interested in flex time. He shared a proposed amendment for the county’s personnel ordixance that would allow him to authorize deviations from the normal 8 to 5 work day. Health Director Ray Rabe said his department had been reviewing flex time. He said the environmental division was especially interested. Rabe said the health department had been studying a four day work week composed of ten hour work days. Commissioner Johnson asked the social services staff if the flex-time option would impact service. Deal said the public would still be served from 8 to 5. She said it would be up to the supervisors to insure that adequate staff members were working to assist the public. Mrs. Deal said that currently, appointments were made for the clients and this practice would continue. Commissioner Bowles asked if social services had considered extending the hours of operation to the public. Wall said this had not been considered, but some clients might come earlier. Mr. Wall said the employees would use the early morning and late afternoon times for paperwork. He said the department just had one switchboard operator and one receptionist during the core hours (8am-5pm), and these people had to be relieved during lunch times, etc. Commissioner Williams asked what would happen if everyone selected the same schedule. Wall said the department couldn’t allow it. He said seniority would be used. Mr. Wall said the employees already utilized “protected time” (time when the employees did not receive telephone calls or interview clients) to complete their applications and paperwork. Williams asked how many people would be involved in the pilot program. Deal said approximately 70 people. Commissioner Bowles asked if other social services offices in the state were using flex time. Deal said Mecklenburg, Cabarrus and Catawba counties were using the option. It was the consensus of the board members to delay further action on this matter until the May 21 meeting. PRESENTATION FROM THE COUNTY MANAGER REGARDING AN IMPOUNDMENT STRUCTURE ON HUNTING CREEK: Mr. Mashburn said that on March 5, 2002, he was directed by the board to make an inquiry with the State Department of Transportation (DOT) to see if water impoundment structures were an option when replacing bridges. Mashburn said he was also requested to inquire with the Soil and Water Conservation Office and the Iredell Water Corporation about their interest. He said a letter was received from the DOT on April 9, 2002 indicating the state had plans to replace several bridges in the north Iredell area; however, it would be up to either the county or the Iredell Water Corporation to build any dams or water impoundment structures. Mashburn said the water corporation had indicated it would be willing to use impounded water, but it didn’t express a willingness to fund the costs to build the structure. Mashburn asked the board members if they wanted further action on the matter. Commissioner Williams said it appeared the state and the water company were not interested in funding the cost for the project. He said that with this being the case, he felt no further discussion was necessary. (Note: Mr. Victor Crosby appeared before the board on March 5, 2002 in reference to using state bridge funds for water supply, flood control, hydropower, irrigation, wildlife habitats, and recreation. In response to Mr. Crosby’s request, the board requested the county manager to make the inquiries.) ADJOURNMENT: Chairman Tice adjourned the briefing session at 6:35 p.m. Approved: Vy AL AGO 2A wl Dra ChE Clerk to the Board IREDELL COUNTY BOARD OF COMMISSIONERS REGULAR MINUTES MAY _7, 2002 The Iredell County Board of Commissioners met in Regular Session on Tuesday, May 7, 2002, at 7:00 p.m., in the Iredell County Government Center, 200 South Center Street, Statesville, NC. Present: Chairman Sara Haire Tice Vice Chairman Karen B. Ray Tommy E. Bowles Steve D. Johnson R. Godfrey Williams Staff Present: County Manager Joel Mashburn, County Attorney Bill Pope, Finance Director Susan Blumenstein, Planning Supervisor Ron Smith, and Clerk to the Board Jean Moore. CALL TO ORDER by Chairman Tice. INVOCATION by Commissioner Williams. PLEDGE OF ALLEGIANCE TO THE UNITED STATES FLAG: Members of Boy Scout Troop 176, affiliated with Oakdale Baptist Church, led the pledge. ADJUSTMENTS OF THE AGENDA: MOTION by Chairman Tice to adjust the agenda by the following actions. Deletions: ¢ Request from the Department of Social Services for Approval of a Six Month Pilot Project Involving Flex-Time Options (delayed until May 21, 2002) ¢ Presentation from the County Manager Regarding an Impoundment Structure on Hunting Creek (see briefing minutes) Additions: * Request for the Adoption of a Resolution Authorizing Susan Blumenstein or Suprenna Tabor to Purchase a Certificate of Deposit from Piedmont Bank * Request from Project Challenge for the Approval to Use Office Space at the Juvenile Court Counselor’s Facility on Stockton Street in Statesville, NC VOTING: Ayes — 5; Nays — 9. PRESENTATION OF SPECIAL RECOGNITIONS & AWARDS RECOGNITION OF THE TEACHERS IN THE IREDELL-STATESVILLE SCHOOL SYSTEM AND THE MOORESVILLE GRADED SCHOOL DISTRICT WHO RECENTLY ACHIEVED NATIONAL BOARD CERTIFICATION: by Chairman Tice to approve the following resolution in recognition of the teachers recently achieving the National Board certification. VOTING: Ayes — 5; Nays — 0. RESOLUTION HONORING TEACHERS IN THE IREDELL-STATESVILLE SCHOOL SYSTEM & MOORESVILLE GRADED SCHOOL DISTRICT FOR ACHIEVING NATIONAL BOARD CERTIFICATION WHEREAS, the National Board for Professional Teaching Standards is an independent, nonprofit, nonpartisan organization dedicated to establishing high and rigorous standards for teachers and improving student learning in American schools; and WHEREAS, all 50 states have taken action to participate in the National Board Certification program; and WHEREAS, the National Board for Professional Teaching Standards has developed a national, voluntary system to assess and certify teachers; and WHEREAS, 29 teachers recently achieved the national certification. NOW, THEREFORE, BE IT RESOLVED, that the members of the Iredell County Board of Commissioners hereby congratulate Pamela Bumgarner, Paula Cress, Cathy M. Duckett, Nancy S. Gardner, Carol Hardison, Susan D. Lee, Beverly A. Stewart, Sandra Ellis, Teressa Helms, Vicki Hedrick, Pam Isenhour, Donna Johnson, Teresa Johnson, Penny Ledbetter, Donald Lourcey, Wanda McConnell, Kim Miller, Sherri Moran, Dewana Nealy, Lynn Rainwater, Robin Reeves, Vicki Romeo, Paula Sharpe, John Sherrill, Wendy Stroud, Erica Thaxton, Elaine Turner, Stacy Williams, and Patr.cia Wilson for achieving the national certification and for increasing their knowledge and skills. BE IT FURTHER RESOLVED, that the members of the Iredell County Board of Commissioners honor these exemplary teachers and commend them for their tireless efforts in the pursuit of teaching excellence. This the 7" day of May 2002. ** kK * The teachers who were able to attend the meeting were congratulated on their accomplishments and presented a copy of the resolution. Dr. Julia Williams, the Superintendent for the Iredell-Statesville School System, and Dr. Bruce Boyles, the Superintendent for the Mooresville Graded School District, attended the meeting with the teachers. Chairman Tice noted that May was Teacher Appreciation Month, and she thanked and praised all of the educators in the school systems. APPOINTMENTS BEFORE THE BOARD PRESENTATION OF THE HOME & COMMUNITY CARE BLOCK GRANT (HCCBG) FUNDING PLAN FOR FY 2002-2003 BY ANNA RICE, EXECUTIVE DIRECTOR FOR THE COUNCIL ON AGING: Mrs. Rice said May was Older Americans Month. She said the older population in Iredell County was growing at a rate faster than the state average. Rice said 23,000 people in the county were 60 years of age or older, and 11,000 of these were 70 years of age or older. Rice then described the following services that would be funded out of the HCCBG funds during FY 02-03. SERVICES BLOCK GRANT FUNDING Access In-home Other Transportation $117,725 Adult Day Care $ 51,977 Senior Center 94,766 | $ 15,125 In Home Level I 109,037 (Chore Services -- light housekeeping) In Home Level II 122,218 (Certified Nurses’ Assistant Care that Provides Relief Time for Unpaid Care Givers) Congregate Meals 105,653 Home Delivered 450 Supplemental Meals TOTALS $117,725 $255,780 $243446 Grand Total $616,951 | by Commissioner Johnson to accept the FY 2002-03 Home and Community Care Block Grant Funding Plan as presented. VOTING: Ayes — 5; Nays — 0. PUBLIC HEARINGS Chairman Tice declared the meeting to be in a public hearing. Consideration of an Economic Development Incentive for an Undisclosed Industry (Incentive up to $112,800 Over a Five-Year Period): Economic Developer Jeff McKay introduced James Lestorti, the Chairman and CEO of LesCare Kitchens, Inc., and Tim Longino (Managing Director). McKay said LesCare Kitchens was a cabinet manufacturer that desired to locate in the county and utilize the former King Arthur/Thonet site. Mr. McKay said the company proposed to have a first-phase investment of $6 million and employ 60 to 150 individuals. He said the cabinetry work would be “high-tech,” and the county’s economic incentive policy would allow the company to receive $112,800, over a five year period, due to the investment. McKay said the company would use the funds to renovate an existing building. Commissioner Williams asked when the company would begin operations. Lestorti said his company would like to target the fourth quarter of this year as the opening time. Mr. Lestorti said that in five years another 500 jobs might be added. He said the company began in 1945 as a small woodworking facility in Waterbury, Connecticut. Mr. Lestorti said the company had two major plant facilities with over 400 employees making it the largest privately held kitchen cabinet manufacturer in the United States. No one else spoke, and Chairman Tice adjourned the hearing. by Commissioner Bowles to approve the economic incentive grant of $112,800, over a five year period based on a $6 million investment, for LesCare Kitchens, Inc. VOTING: Ayes — 5; Nays — 0. Chairman Tice declared the meeting to be in a public hearing and invited the individuals desiring to speak in reference to Conditional Use Case No. 0204-1 to come to the dais and be sworn in. Request for Approval of an Amendment to the Land Development Plan Regarding a Rezoning Request from Ronnie Taylor, an Applicant for the Kathleen Martin Property, (Case No. 0204-1) from Residential Agricultural to Highway Business Conditional Use District (Location: 866 W. Memorial Hwy., Harmony, NC): Planning Supervisor Ron Smith said Kathleen Martin owned property where the applicant, Ronnie Taylor, desired to operate a refrigeration equipment repair business. Mr. Smith said the proposed site was located approximately 2,400 feet east of the intersection of Eagle Mills Road and Hwy. 901 (PIN#4862- 70-1966). He said the site was currently vacant, and one of the county’s solid waste transfer stations was on an adjacent property. Smith said Mr. Taylor had worked with the planning staff to create the following conditions for the business. ‘ Use of the property shall be limited to that proposed (light equipment repair with outside storage and vehicle trailer parking). 2. No billboards shall be permitted on the property. > Signage shall be limited to one non-illuminated sign with a maximum sign face of 36 square feet. 4. Roadway landscaping on the front portion of the property will be required. This will be accomplished either by a row of shrubs or trees at a ratio of 15 per 100 linear feet. $. Paving of the driveway from the pavement of the road to the right-of-way edge. Smith said Mr. Taylor desired to put a steel building on the property with a driveway. He said the daily traffic count on Hwy. 901 was low, and it could accommodate the operations of the business. Smith said that, initially, the planning staff had concerns about the lack of commercial development in the area; however, he said the road was a major thoroughfare. Mr. Smith noted that the transfer station was on an adjacent site, and there was commercial node located at the intersection. He said the planning board on April 3, 2002, in a vote of 8-2, recommended approval of the request. Commissioner Johnson asked the concerns of the two planning board members that voted against the request. Smith said they had concerns about potential spot zoning. He said there was really “no clear cut” answer on spot zoning -- what was legal and what wasn’t. Ronnie Taylor said his repair service involved multi-million dollar medical units or trailers used for PET (Positron Emission Tomography) CT (Computerized Tomography) and MRI (Magnetic Resonance Imaging) scans. Taylor said the site would be used for the short- term storage of the mobile units and there would be low traffic impact on the highway. He said the trailer units would be worked on one at a time, and they did not contain anything that would be harmful to the environment. Commissioner Bowles asked, other than the air conditioning system, what would need refrigeration. Taylor said the magnets in the MRI units had to stay at a certain temperature. He said liquid helium was involved. Mr. Taylor said the repair work was specialized and the closest facility in the southeast doing similar work was in Atlanta, Georgia. Commissioner Williams noted the area chosen for the business was in an isolated area. He asked about security. Mr. Taylor said an eight-foot fence would be erected with an electronic gate. He said the units would be to the backside of the property with trees lining the road frontage. No one else spoke, and Chairman Tice adjourned the hearing. by Commissioner Johnson to amend the Iredell County Land Development Plan as it related to Case No. 0204-1 (Specialty Refrigeration Services). VOTING: Ayes — 5; Nays — 0. by Commissioner Williams, after reviewing the findings of fact relating to Case No. 0204-1 (Specialty Refrigeration Services) and finding them to be in order, to grant the request and rezone the property from Residential Agricultural to Highway Business Conditional Use District with the five conditions outlined by the planning supervisor. VOTING: Ayes — 5; Nays — 0. Chairman Tice declared the meeting to be in a public hearing. Request for the Approval of an Amendment to the Iredell County Zoning Ordinance Regarding Non-Profit Retreat Centers: Smith said his office had been working on a zoning violation case involving a non-profit retreat center in a Resort Residential District. Mr. Smith said the case had revealed a discrepancy in the zoning ordinance. He said non-profit retreats were allowed in Residential Agricultural (RA) Districts, Rural Residential (RU-R) Districts, and Single Family Residential (R-20) Districts, and he didn’t see why they were eliminated from Resort Residential (RR) Districts. Smith said his staff had looked at disallowing non-profit retreat centers in the R-20 districts; however, after review, it was found there wasn’t much difference between RA and R-20 with the exception of the exclusion of mobile homes. Smith said the planning board had recommended that a definition of non-profit retreat centers be written for the ordinance. He said the following had been written. Retreat Center, Non-Profit. A facility operated by a corporation or association of persons or churches for social and recreational purposes. The retreat center must be owned by a not-for-profit organization. Commissioner Bowles asked the districts where Moose Clubs or Elks Lodge’s would be permissible. Smith said these would be defined as clubs and traditionally they were located in commercial districts. He said applicants could petition in a RA district for a special use permit for these types of clubs. No one else spoke, and Chairman Tice adjourned the hearing. MOTION by Commissioner Bowles to (1) continue with the practice of allowing non- profit retreat centers in RA, RU-R and the R-20 Districts after a special use permit has been obtained (2) amend the zoning ordinance by allowing non-profit retreat centers as a permitted use in Resort Residential Districts and (3) amend the zoning ordinance by inserting the definition of non-profit retreat centers as defined by the planning supervisor. VOTING: Ayes — 5; Nays — 0. CONSENT AGENDA by Chairman Tice to approve the following 12 consent agenda items. VOTING: Ayes — 5; Nays — 0. 1. REQUEST FROM THE STATE DEPARTMENT OF TRANSPORTATION FOR APPROVAL OF THE ABANDONMENT OF PORTIONS OF SR-1100/BRAWLEY SCHOOL ROAD (0.46 MI.), SR-3005 TORRENCE CHAPEL ROAD (0.07 ML), SR-3006 TUSKARORA TRAIL ROAD (0.01ML) & SR-3012 GAINSWOOD ROAD (0.07 MI.) DUE TO A REALIGNMENT PROJECT: (Planning Supervisor Ron Smith said during the agenda briefing that the Division 12 Office of the State Department of Transportation had requested the abandonments due to a realignment in conjunction with an improvement project. He said the road section eliminations were done in an attempt to correct a sharp curve.) 2. REQUEST FOR APPROVAL OF A RESOLUTION AND AGREEMENT FOR THE CABARRUS/IREDELL/ROWAN CONSORTIUM FOR THE HOME INVESTMENT PARTNERSHIP ACT: (The following resolution was approved.) RESOLUTION AUTHORIZING THE CHAIRMAN OF THE IREDELL COUNTY BOARD OF COMMISSIONERS TO ENTER INTO A JOINT COOPERATION AGREEMENT ESTABLISHING THE CABARRUS/IREDELL/ROWAN CONSORTIUM WHEREAS, the County of Iredell, North Carolina has determined that the health and welfare of its jurisdiction may benefit from increasing the availability of safe, affordable and standard housing; and WHEREAS, the County of Iredell has determined that providing safe, affordable housing will benefit work force productivity and area economic development; and WHEREAS, a cooperative approach to providing housing in Iredell, Cabarrus, and Rowan Counties will avoid duplication of effort and promote more effective delivery of housing services; and WHEREAS, a consortium of local governments may be entitled to receive funds from the U.S. Department of Housing and Urban Development and the State of North Carolina that they may be unqualified to receive individually; and WHEREAS, the Cranston-Gonzalez National Affordable Housing Act of 1990 makes provisions whereby units of general local government may enter into cooperation agreements and form consortia to undertake or assist in undertaking affordable housing pursuant to the HOME Investment Partnership Program; and WHEREAS, the County of Iredell, North Carolina, as a cooperating unit, along with other units of general local governments desire to form the Cabarrus/Iredell/Rowan Consortium to undertake or assist in undertaking affordable housing under the Cranston-Gonzalez National Affordable Housing Act of 1990; and WHEREAS, Article 23 of Chapter 153A of the North Carolina General Statutes authorizes units of local government to enter into contracts or agreements with each other in order to execute any undertaking. NOW, THEREFORE, BE IT RESOLVED BY THE COUNTY OF IREDELL THAT: 1. The County of Iredell hereby supports the formation of the Cabarrus/Iredell/Rowan Consortium. The Chairman of the Board of Commissioners is authorized to execute an agreement with other participating units of general purpose local government in Iredell, Cabarrus, and Rowan Counties to create and sustain this Consortium. 2. The Chairman is further authorized to sign all contracts, grant agreements, including certifications, approved by the County Attorney, with the Department of Housing and Urban Development, the State of North Carolina or other Agencies as may be required to carry out activities of the Consortium. Adopted this 7th day of May 2002 in a regular meeting of the Iredell County Board of Commissioners in Statesville, North Carolina. * KOKO 3. REQUEST FROM PROJECT CHALLENGE FOR THE APPROVAL TO USE OFFICE SPACE AT THE JUVENILE COURT COUNSELOR’S FACILITY ON STOCKTON STREET IN STATESVILLE, NC: (Project Challenge is a juvenile restitution program funded by the Governor’s Crime Commission along with a small portion of funding from North Carolina Juvenile Justice Delinquency Prevention funds. The Project Challenge staff requested permission to use space at the Juvenile Court Counselor’s facility. Project Challenge would then use the space as an in-kind match for juvenile justice funding. Juvenile Chief Court Counselor Carl Duncan previously sent a letter indicating that Project Challenge was a resource being used to meet the needs of juveniles and their families. The board of commissioners agreed to allow the program to use the space.) 4. REQUEST FOR APPROVAL OF A RESOLUTION AUTHORIZING THE CLOSING OF THE REGISTER OF DEEDS’ OFFICE FROM 12:00 NOON ON FRIDAY, AUGUST 16, 2002 THROUGH, AND INCLUDING, WEDNESDAY, AUGUST 21, 2002, DUE TO THE RELOCATION OF THE OFFICE: (The following resolution was approved.) RESOLUTION WHEREAS, the Iredell County Register of Deeds’ Office is relocating from its present facility in the Iredell County Hall of Justice to a new facility in August, 2002; and WHEREAS, the relocation will take several days to complete, during which time the Register of Deeds’ Office will be unable to perform its usual services. NOW, THEREFORE, BE IT RESOLVED by the Iredell County Board of Commissioners that the: Iredell County Register of Deeds’ Office shall be closed from 12:00 noon on Friday, August 16, 2002, through and including Wednesday, August 21, 2002, and shall re-open to the public in its new facility on Thursday, August 22, 2002. xx ee * S. REQUEST FOR APPROVAL OF BUDGET AMENDMENT #41 FOR RECOGNITION OF ADDITIONAL RECORDING FEE REVENUES AND APPROPRIATION TO THE REGISTER OF DEEDS’ SPECIAL RETIREMENT ACCOUNT: (During the agenda briefing, Finance Director Blumenstein said the Register of Deeds’ special retirement contribution was calculated at 4.5% of the recording fees. She said that based on the first nine months of this year, the account was under budgeted by $14,245. Blumenstein said the amendment would recognize and appropriate the additional recording fees.) 6. REQUEST FOR APPROVAL OF BUDGET AMENDMENT #42 FOR THE TRANSFER OF FUND BALANCE ($83,840) FOR AN ECONOMIC INCENTIVE PREVIOUSLY APPROVED FOR COMMSCOPE, INC.: (At the briefing, Blumenstein said that representatives of Commscope had applied for a reimbursement of ad valorem taxes paid in 2001, as agreed upon by an incentive agreement approved in December of 2000. She said the reimbursement was not budgeted in the 2001-02 budget, and the amendment would appropriate fund balance for the expenditure.) 7. REQUEST FOR APPROVAL OF BUDGET AMENDMENT #43 FOR THE TRANSFER OF CONTINGENCY FUNDS ($15,000) TO THE PROFESSIONAL SERVICES — LEGAL ACCOUNT: (Mrs. Blumenstein advised during the briefing that legal fees incurred this fiscal year were approaching the total amount budgeted. She said the amendment would move the $15,000 to the Professional Services-Legal line item for a total year cost of $90,000. This amount [$90,000] covers the charges for all attorneys used this year, e.g. the county attorney’s annual retainer/hourly billings and other costs, labor attorney costs, and other special counsel fees.) ) 8. REQUEST FOR APPROVAL OF BUDGET AMENDMENT #44 FOR THE RECOGNITION OF ADDITIONAL CHILD DAY CARE GRANT REVENUE RECEIVED FROM THE STATE AND FOR THE APPROPRIATION TO THE COMPUTER AIDED DISPATCH SYSTEM: (During the briefing, Social Services Director Don Wall said the federal government had given $1.9 million in “new” money to North Carolina. He said the state divided the money between the counties and Iredell’s portion was $224,854. Mr. Wall said the money would be used to reduce the child day care waiting list which would assist parents in obtaining and maintaining employment.) 9, REQUEST FROM THE EMERGENCY COMMUNICATIONS OPERATIONS MANAGEMENT DEPARTMENT FOR APPROVAL OF BUDGET AMENDMENT #45 FOR THE APPROPRIATION OF FUND BALANCE TO BE USED AS A REIMBURSEMENT TO THE TOWN OF MOORESVILLE & TO COVER THE COST OF MOVING 911 EQUIPMENT: (Finance Director Blumenstein explained during the briefing that a 43¢ charge was placed on all Southern Bell telephone lines to maintain the 911 System. She said the Town of Mooresville had requested $11,630 to purchase console furniture out of the 911 fund. In another matter, Blumenstein said the Emergency Management Operations Director had requested $2,215 for the purpose of rearranging equipment at the 911 base. [ESI, the contractor for 911 equipment, will remove a computer system server and add an additional rack for phone lines and cables in the 911 room.] Mrs. Blumenstein said that both requests were acceptable uses of the 911 funds.) 10. REQUEST FOR APPROVAL OF A BUDGET AMENDMENT FOR THE TRANSFER OF $25,500 IN WHITE GOODS RETAINED EARNINGS TO THE LAND & LAND IMPROVEMENTS LINE ITEM: (At the agenda briefing, Solid Waste Administrative Manager Susan Corell explained that the white goods facility was nearing completion and it was time to pave the driveway. She said the paving was included in the budget, and the request would be to transfer $25,500 from retained earnings/white goods to the land/land improvements line item for the driveway costs.) 11. REQUEST FOR THE ADOPTION OF A RESOLUTION AUTHORIZING SUSAN BLUMENSTEIN OR SUPRENNA TABOR TO PURCHASE A CERTIFICATE OF DEPOSIT FROM PIEDMONT BANK: (During the agenda briefing, Mrs. Blumenstein said she recently requested bids on a $2 million certificate of deposit. She said Piedmont Bank had the highest interest rate, and it was at two percent. Blumenstein said the bank needed a resolution from the board authorizing the county’s financial representatives to purchase the 60- day certificate.) (Note: The motion adopting the consent agenda will suffice as the resolution.) 12. REQUEST FOR APPROVAL OF THE APRIL 16, 2002 MINUTES END OF CONSENT AGENDA REQUEST FOR APPROVAL OF THE JUVENILE CRIME PREVENTION COUNCIL’S RECOMMENDATIONS REGARDING THE APPROPRIATION OF JUVENILE JUSTICE FUNDING FOR FY 2002-2003: by Commissioner Johnson to approve the FY 2002-2003 funding recommendation from the Juvenile Crime Prevention Council regarding Department of Juvenile Justice and Delinquency Prevention funds with the exception of the $25,000 to Visions Work Youth Services, Inc. VOTING: Ayes — 5; Nays — 0. (Approved amounts for the agencies are as follows.) Agencies Requesting FY 2002-2003 Funds Funding Recommended by JCPC Residential Services $134,461 Barium Springs Home for Children The Counseling Center 35,504 SCAN (Exchange Club) 58,124 Project Challenge Restitution Program 35,000 Psychological Services 6,820 JCPC 10,500 Training/Administrative “ | Mr. Johnson said he had expressed a concern about the level of supervision being maintained over the juveniles in the VisionsWork structured day program during the briefing session. He said that after the briefing, other issues had been brought to his attention. Johnson said further investigation needed to occur before the county approved the juvenile justice funding for Visions Work. CONSIDERATION OF THE PROPOSED EXCHANGE OF REAL PROPERTY BETWEEN THE COUNTY (10.27 ACRES ON HWY.150/PLAZA DRIVE, MOORESVILLE) AND TARHEEL AUCTION AND REALTY, ET AL. (23 ACRES ON EASTSIDE DRIVE, STATESVILLE): County Manager Mashburn said the county owned ten acres of surplus property in Mooresville. He said the board authorized the disposal of the property over a year ago, and the staff had tried to sell it. Mashburn said that after no potential buyers surfaced, the board authorized him to work with a Tarheel Auction & Realty auctioneer to auction off the site. He said that one of the owners of the auction company inquired about the possibility of a property swap involving a site in Statesville that was of comparable value. Mashburn said the intent to swap the two properties was approved at the last meeting, and a notice describing the exchange had been published in a local news publication. Attorney Pope said the property exchange should be contingent upon the following stipulations: environmental status, marketable title conveyed by warranty deed, matters revealed by survey, no unpaid taxes or assessments, closing expenses, any use-impairing regulations (deed covenants). ws er™ Commissioner Bowles said that when the board made the decision to sell the property, a motion was made stipulating the proceeds would be placed in the capital reserve fund. He asked if the property exchange would violate the motion. Mashburn said no. He said the county was just exchanging one asset for another one. by Commissioner Johnson to proceed with the exchange of properties with the stipulations expressed by the county attorney. VOTING: Ayes — 5; Nays - 0. The two properties involved in the exchange are described as follows. Iredell County Property: Location: Corner of Highway 150/Plaza Drive & MacLeod Drive in Mooresville Acreage: 10.27 acres County Appraised Value: $65,000 an acre PIN# 4657-24-2309 Tarheel Auction Realty, et al., Property: Location: Eastside Drive in Statesville (bordered on the east by Glover Street and Cornerstone Church) Acreage: 23 acres (approximately) County Appraised Value: $32,500 an acre PIN# 4744-94-1434 (a portion) APPOINTMENTS TO BOARDS & COMMISSIONS Adult Care Home Community Advisory Committee: Commissioner Johnson nominated Belinda M. Stewart. Chairman Tice nominated Margaret Snelling. Commissioner Bowles nominated Denise Judge-Brown. Chairman Tice to close the nominations and appoint Stewart, Snelling and Judge-Brown to the Adult Care Home Community Advisory Committee. VOTING: Ayes — 5; Nays — 0. Nursing Home Advisory Committee: Commissioner Bowles nominated Glenda Boan. Commissioner Ray nominated Jan Sills. Chairman Tice to close the nominations and appoint Boan and Sills. VOTING: Ayes — 5; Nays — 0. UNFINISHED BUSINESS LOCATION OF NEW LIBRARY: Commissioner Williams said many people had asked him about the location of the new library since the county was acquiring the Eastside Drive property. He said some of the Statesville city officials had asked the board of commissioners to consider other options besides the Eastside Drive site. Williams said he would like to delay a decision on the location until the Statesville representatives could let their thoughts be known. IMOTION | by Commissioner Williams to delay the decision regarding the location of the library for 30 days or until the first regular meeting in June. Commissioner Johnson said that if the citizens wanted the library to remain in downtown Statesville, they needed to know the obstacles at the Tradd Street location. He said these were: ;. There would be no room for further expansion without purchasing additional and expensive real estate. - The day the new library opened (downtown site) it would be without adequate parking. 2 The property has a steep grade and the patrons would have to park on the side which might make accessibility difficult for the elderly and young. The ingress and egress on Tradd Street is less than ideal. The county needs storage space and two county buildings being used for this would need to be demolished (former maintenance building and Bryant Supply Building). (If these are demolished something will need to be built to replace them.) “> Johnson said some city officials had also called him. He said that if the City of Statesville agreed to financially contribute to the library’s construction, then perhaps some of his concerns could be addressed. He said the Eastside Drive property would require practically no grading, and the Support Services Director had advised there was enough dirt on the site to level it -- none would have to be hauled in. Johnson said the site had easy access from Eastside Drive, and there would be plenty of space for parking and expansion. Commissioner Bowles said the county had decided to build a $5.6 million library and if Statesville wanted to participate in the cost, he would be willing to listen. Mr. Bowles asked the county manager if waiting 30 days would delay the construction schedule. Mashburn said 30 days would be workable, but anything after this would affect the schedule. VOTING: Ayes — 5; Nays — 0. COUNTY MANAGER’S REPORT Presentation of the FY 2002-2003 Iredell County Budget: The county manager read the following budget message. Budget Message FY 2002-2003 (Submitted in accordance with the North Carolina Local Government Fiscal Control Act) The budget, as submitted, complies with the laws of the state of North Carolina, as well as the stipulations as presented by the board of commissioners at the Winter Planning Conference on January 25, 2002. The stipulations made by the board were that the proposed budget should: 1. Maintain a fund balance of at least 10.5%; 2. Maintain the tax rate at the current level; 3. Maintain the same level of services. The FY 2001-2002 original budget was approved by the board of commissioners in the amount of $99,967,360 (excluding Solid Waste). The budget as proposed shows a .6% increase. This is probably the smallest increase ever. Does this budget have in it everything needed to provide quality services to the citizens of Iredell County? Not in my opinion. Are there areas that are at risk of providing reduced services to the point of being detrimental to citizen safety and welfare? Again, not in my opinion. Is this budget the very best that can be done within the parameters established by the board and considering available funding? I think so; however, if there had been more time to develop the plan, a more settled economy, a more stable state government, and a greater willingness to do what is necessary today to insure for provisions tomorrow, maybe the proposed budget plan would be a more reliable document. Revenues In January, the Finance Director was estimating revenues of $100,949,982. By April, that estimate was reduced to $100,570,450, and this included $3.1 million in reimbursements from the state. One area where our revenue is negatively impacted is in property taxes. We are finishing out FY 2001-2002 with about $500,000 less than we budgeted and almost $600,000 less in earnings on investments. The slump in the economy that started last year has carried over into this year, and all indications are that it will continue on into FY 2002-2003. For FY 2002-2003, the Director of Tax Administration estimates only a 3.45% increase in the tax base. A factor, however, that diminishes this number even further is the tax collection rate that has dropped from 96.35% to 96.08%. This accounts for $140,000 less in revenue. It probably needs to be stated again that property tax only accounts for about 49% of our revenue. Over 24% is received from the local sales tax. In past years we have seen a healthy growth in this revenue item. During the current year, budgeted sales taxes were reduced over $1 million due to decreased retail sales. Because of this, our projection for FY 2002-2003 has been held to a 5.5% increase in one-cent sales tax and a 3.5% increase in the two one-half cent sales taxes over estimated actual collections for FY 2001-02. We should keep our fingers crossed that it does not become worse. The only bright spot in the revenue picture is the Register of Deeds’ recording fees. The General Assembly has nearly doubled the fee for recording documents, and it is anticipated this will bring in over $200,000 more for this fiscal year and as much as $600,000 more for the next year. In addition, the county should receive over $100,000 to help with technology and preservation improvements in Iredell County. All in all, revenues for next year are projected to stay almost flat, but many of our expenses are increasing. Expenditures As a percentage of total expenditures, appropriations have gone up for schools, social services, and jail, but have gone down for health, EMS, and tax administration. Everything else has remained about the same. 10 New Employees This year, there was a request for 25.1 new positions compared to 25.5 new positions being requested for 2001- 2002. I am recommending 11.6 positions compared to 14.5 positions recommended last year. Of the 11.6 positions, | 344% are in the sheriff's department, 52'2% are in human services, and 13% in tax administration and land records. Were other positions needed? I believe there was justification for some more; however, only the positions needed to provide the absolute minimum level of service, or are being funded by outside resources, are being recommended. The exception is in the tax office. By adding 1.5 more people, we can increase our revenue to more than offset the cost. Pay Increase Last year employee salaries were adjusted by 3% across the board, but no funds for merit increases were appropriated. A merit system is very important to the employees of the county, and as a practical matter, without such a system, we will soon build up a system that does not have internal equity, thereby leading to greater problems down the road. This year I am recommending a 4% pay package, with 1.5% provided as an across the board increase effective July 1, 2002, and the balance placed in a reserve to be awarded based on a performance appraisal. School Funding The budget, as presented, includes an increase for current expense funding of $1,280,799 based entirely on increased ADM. There is no increase in the per pupil rate of $1,107. | However, I have set aside a 3% increase in the contingency fund of $761,904, which can be appropriated as the state releases our reimbursements. A schedule is enclosed in the school section of the budget, which shows when schools will receive this money if the state doesn’t hold our reimbursements. School capital outlay appropriations include the actual amounts estimated for the 7.5¢ ad valorem tax, the state restricted portions of the two one-half cent sales taxes, and the annual allotment of Public Schoo! Building Capital Funds. Fiscal year 2002-2003 will include a full year’s debt service on all existing debt issued for school construction. Other Budget Highlights 1. The DSS director estimates that Medicaid costs will increase by 18% and will cost the county over $715,000 more in local funds. 2. $150,000 is appropriated for operating expenses for the Harmony Library. 3. Transportation services, a new department of the general fund, has been established to account for the operating and capital costs formerly administered by the Iredell Vocational Workshop. 4. The budget includes general fund capital outlay appropriations of $776,672 including $214,700 in grant funds providing vehicles for transportation services. Many of the replacement items not recommended for funding in fiscal year 2002-2003 will have to be funded next fiscal year. 5. Funds are not included to renovate and operate a satellite jail (estimated to be over $700,000); however, the Sheriff's proposal is included for your consideration. 6. The recommended funding level for most of the outside agencies included in special appropriations is at 95.50% of the 2001-02 funding level. Conclusion In conclusion, the requests for 2002-03 came in at $103,552,665. I am recommending a budget of $100,570,450 or a 2.88% reduction. However, it needs to be stated again that the proposed budget anticipates receipt of all reimbursements. I am not sure this is the wisest course of action to take, so during the budget workshops the Finance Director and I will discuss some alternatives, none that we are really excited about, but will allow for a balanced budget just in case the state pulls the same stunt again this year as it has for the last two. I also want to conclude by expressing deep appreciation for all the cooperation received from each department head. Without exception, each came to the table in a spirit of cooperation, recognizing the difficult position the county is in and willingly cooperating. I doubt, however, that this spirit can continue to spring forth as the demands for services increase and resources to provide those services become scarcer. If the board approves the budget as presented, we can make it through the year. Next year, however, the board needs to be prepared for increased requests and a recommendation that more realistically recognizes the true needs of a progressive and fast growing county. Submitted by Joel Mashburn, County Manager and Budget Officer May 7, 2002 CLOSED SESSION: Citing G.S. 143-318.11 (a) (5) - Property Acquisition, Chairman Tice at 8:50 p.m. moved to enter into closed session. VOTING: Ayes — 5; Nays — 0. (Return to Open Session at 9:10 p.m.) ADJOURNMENT: At 9:10 p.m., Chairman Tice to continue the meeting to the first budget session scheduled on Monday, May 13, 2002 at 5:30 p.m., in the South Wing Conference Room of the Iredell County Government Center, 200 South Center Street, Statesville, NC. VOTING: Ayes — 5; Nays — 0. Approved: _ Quy 4/ 2002 nl. Doaru Gye ts Clerk to the Board 11 IREDELL COUNTY BOARD OF COMMISSIONERS BUDGET SESSION MAY 13, 2002 The Iredell County Board of Commissioners met for a Budget Session on Monday, May 13, 2002, at 5:30 p.m., in the Iredell County Government Center (South Wing Conference Room), 200 South Center Street, Statesville, NC. Present: Chairman Sara Haire Tice Vice Chairman Karen B. Ray Tommy E. Bowles Steve D. Johnson R. Godfrey Williams Staff Present: County Manager Joel Mashburn, Finance Director Susan Blumenstein, and Clerk to the Board Jean Moore. COMPUTATION OF THE GENERAL FUND BALANCE FOR FY 2002- 2003: Finance Director Blumenstein said the estimated unreserved, undesignated, fund balance as of June 30, 2003 would be $10,701,010. She said this would be 10.64% of the General Fund expenditures. Blumenstein said this compared to an FY 2001-02 fund balance of 10.36%. SCHEDULE OF PERSONNEL POSITIONS: County Manager Mashburn said the county currently had 721.9 personnel positions. He said the department heads had requested an additional 25.1; however, he was only recommending 11.6. Mashburn said the positions being recommended were: a Tax Appraiser, a .5 processing assistant in the tax office, a law enforcement officer (COPs Supervisor), a school resource officer (new Lake Norman High School), a public health nurse (jail), a bailiff, three social services income maintenance caseworkers, a .3 dental assistant (health dept.), a .8 dental hygienist (health dept.), a processing assistant (health dept.), and an office assistant (health dept.). In addition, Mashburn said that in July, four new positions would be added when the county assumed the transportation services from the Vocational Workshop. EMPLOYEE SALARY INCREASES: Mashburn said he was recommending a 4% pay package for the employees with 1.5% being in an across the board increase effective July 1 and 2.5% being available for the reinstatement of the merit system. He said the employees having a June anniversary date would be the first group to be evaluated. Mashburn said funds were also in the budget for reclassifications. He said that in order for an employee to be reclassified, data had to be shown that either (1) a greater level of job responsibility had been assumed or (2) a higher level of skill was being required for the job. Mr. Mashburn said additional work did not justify a reclassification. CAPITAL OUTLAY REQUESTS: Mashburn said the departments had requested capital outlay items totaling $2,115,582, but he was only recommending that $1,436,467 be spent. Blumenstein said that for the last couple of years, the county had been leasing computers, but it was now recommended for this practice to be discontinued and to buy out the leases. Mrs. Blumenstein said this would occur because there was still a “useable life” in the equipment. She said that in the future, the information systems management employees would be relied upon to suggest where new computers were needed. CAPITAL RESERVE FUND: Mrs. Blumenstein said $2,!70,739 would be available to construct the new library. Blumenstein said Schedule F provided a listing of the commitments for the county. She said that in the past, $179,635 had been listed for a social services land purchase. Blumenstein said this could now be eliminated. She mentioned that for several years commitments to the Town of Mooresville, the City of Statesville and the Sherrill Industrial project had been listed. Blumenstein mentioned the possibility of appropriating the funds upon request and deleting them from the capital reserve fund. No decision was made, and the staff agreed to review the capital reserve matter and report back to the commissioners at another budget session. Mr. Mashburn said that due to a shortage of funds, no additional money was being placed in the Capital Reserve Fund for 2002-03. He said this was a change from past tradition. COUNTY-WIDE FIRE TAX DISTRICT: Mrs. Blumenstein reviewed the fund balance for the county-wide fire tax district. by Commissioner Williams to transfer $355,852 in county-wide fire tax district unreserved, undesignated fund balance to the Reserved for Debt Repayment Line Item. VOTING: Ayes — 5; Nays — 0. Mrs. Blumenstein said that with Mr. Williams’ motion, the total estimated fund balance as of June 30, 2003 for the county-wide fire tax district would be $755,159. MT. MOURNE VFD: Mrs. Blumenstein said an increase from 2.75¢ to 3.25¢ would be needed to fund the Mt. Mourne VFD request. She said the estimated fund balance for this department as of June 30, 2002 would be $131,891. SHEPHERD’S VFD: Mrs. Blumenstein said the estimated fund balance for this department as of June 30, 2002 would be $120,172. Commissioner Bowles said he understood that representatives from the Shepherd’s Volunteer Fire Department might seek additional funding from the county. Bowles said the fire department needed additional money for the new building. EAST ALEXANDER VFD: Blumenstein said the estimated fund balance for the East Alexander VFD as of June 30, 2002 would be $4,617. SCHOOLS Iredell-Statesville School System: Biumenstein said $3,585,765 had been budgeted for capital outlay funds for the Iredell-Statesville School System. She said the budget ordinance would have to detail the projects being planned. Mooresville Graded School System: Blumenstein said $1,146,835 had been budgeted in capital outlay funds for the Mooresville Schools. *e*# ee * Mr. Mashburn said the county allocated current expense funds to the two school systems on a per pupil basis. He said it was recently revealed that the Iredell-Statesville School System had not been including the charter schoo! students in the pupil count to the county. He said a form from the Department of Public Instruction in Raleigh was used for the ADM (average daily membership) appropriation. Mashburn said the state form did not include the number of charter students. He said it was the responsibility of the school systems to report the number of charter students to the county. Mr. Mashburn said the Iredell-Statesville School System had 595 charter students and Mooresville had 5. He said that for 2002-03, a per pupil appropriation of $1,107 was recommended. Mitchell Community College: Mrs. Blumenstein said $550,000 was the amount recommended for the college in capital outlay funds, and $1,609,370 had been budgeted for current expense. (Note: School officials will discuss their budgets at the May 14 meeting.) i ; ' | OPTIONS FOR THE COUNTY IF THE STATE DOES NOT RELEASE REIMBURSEMENTS: The county manager said the following five options were available if the state did not release the county reimbursements during the upcoming year. Reimbursements budgeted for: Intangibles Taxes 1,125,000 Beer & Wine Excise Tax 330,000 Elderly Exemption 79,200 Inventory Taxes 1,578,920 $ 3,113,120 Option A Increase Ad Valorem Tax Rate by 3¢ (Average house & lot in Iredell County valued @ $126,425 x .03 per $100 = $37.92) $ 3,176,715 Option B Reserve Increase in School Current Expense 761,904 Freeze Capital Outlay expenditures other than funded by grants, Medicaid max, or seized funds 642,495 Freeze Transfer to Fund Balance (other financing uses) 613,995 Transfer unspent funds from prior year commitments from Capital Reserve Fund 550,460 Borrow from Solid Waste Escrow for Closure & Post-Closure 544,266 $ 3,113,120 Option C Reserve Increase in School Current Expense 761,904 Transfer unappropriated funds in the Capital Reserve Fund & borrow balance to finish Library 2,351,216 $ 3,113,120 Option D Reserve Increase in School Current Expense 761,904 Borrow from Solid Waste Escrow for Closure & Post-Closure Costs 2,351,216 $ 3,113,120 Option E Transfer unspent funds from Library Capital Project Fund and unappropriated funds from Capital Reserve Fund to the General Fund & borrow the entire cost to build new Library $ 4,733,539 This option would provide funding for the General Fund including the $761,904 increase in school current expense that has been placed in the Contingency Fund and pay for the Jail Annex project as presented by Sheriff Redmond. UPDATE ON SALES TAX DISTRIBUTIONS: Blumenstein said she recently received a quarterly sales tax report. She said the one percent sales tax (point of delivery) was “holding its own.” In regards to the 1983 %4% sales tax and the 1986 12% tax (sales taxes statewide & then distributed to counties by population), she said these were still “lagging behind.” Mrs. Blumenstein said the report indicated that for all three taxes, the county should receive $24,506 more than anticipated. REVIEW OF DEPARTMENTAL BUDGETS: Mr. Mashburn said that all of the departments had been cut 4.5%. The following budgets were reviewed by Mashburn and Blumenstein. 410 - Commissioners: No changes from manager’s recommendations. 415- Administration: No changes from manager’s recommendations. 420- Human Resources: No changes from manager’s recommendations. 425-Elections: No changes from manager’s recommendations. (Mashburn noted that $44,000 had been cut for eight voting machines.) 430-Finance: No changes from manager’s recommendations. (Blumenstein stressed that new payroll software would have to be purchased in 2003-04.) 435-Tax Administration: No changes from manager’s recommendations. 445-Information Systems Management (ISM): No changes from manager’s recommendations. Blumenstein said there was one position not filled in this department. She said the three ISM employees were just maintaining the county’s current systems, and nothing new could be added due to the lack of staff. 450 Register of Deeds: No changes from manager's recommendations. Commissioner Ray questioned why additional employees were approved for the tax office but not the Register of Deeds. Mashburn said the tax office “had to go out to collect the revenues.” He said the Register of Deeds’ customers went to the office for service. Commissioner Williams asked if any of the technology and preservation funds could be used for some of the requested items. The county manager said he would review the General Statutes. 455-Maintenance & Support Services: No changes from manager’s recommendations. 457-Meeting Street Service Center: No changes from manager’s recommendations. 458-Iredell County Government Center-South: No changes from manager’s recommendations. 460-Vehicle Service Center: The county manager said a new 18,000 Ib. truck lift was being requested. Commissioner Bowles suggested that a lift holding more weight be purchased. He mentioned the possibility of acquiring a 28,000 lb. lift since the EMS trucks seemed to be getting larger. He said there was not that much difference in the cost. 550-Animal Control: No changes from manager’s recommendations. 635-Veterans Services: No changes from manager’s recommendations. ADJOURNMENT: by Chairman Tice 9:30 p.m., to continue the budget session to Tuesday, May 14, 2002, at 5:30 p.m., in the South Wing Conference Room of the Iredell County Government Center, 200 South Center Street, Statesville, NC. VOTING: Ayes — 5; Nays — 9. RIIPS, Guat Boot Cpe 7 Clerk of the Board IREDELL COUNTY BOARD OF COMMISSIONERS BUDGET SESSION MAY 14, 2002 The Iredell County Board of Commissioners met for a Budget Session on Tuesday, May 14, 2002, at 5:30 p.m., in the Iredell County Government Center (South Wing Conference Room), 200 South Center Street, Statesville, NC. Present: Chairman Sara Haire Tice Vice Chairman Karen B. Ray Tommy E. Bowles Steve D. Johnson R. Godfrey Williams Staff Present: County Manager Joel Mashburn, Finance Director Susan Blumenstein, and Clerk to the Board Jean Moore. IREDELL-STATESVILLE SCHOOL SYSTEM: Board of Education Chairman Vaughn Sprinkle, Interim Superintendent Dr. Julia Williams, and Finance Director Terry Haas attended the meeting to discuss the FY 2002-03 funding needs of the Iredell-Statesville School System. Mr. Mashburn said a per pupil expenditure of $1,107 was recommended for the upcoming year at a total cost of $20,889,090. He said $622,710 had been placed in the contingency fund and could be appropriated if the state released the county’s reimbursements. In reference to capital outlay, the county manager recommended a total of $3,585,765. Dr. Williams said several areas in the school system’s budget had been cut and four administrative positions were eliminated through attrition. She said the system needed extra money because of the new Lake Norman High School and the Third Creek Elementary School. Williams said the system wanted to add Pre-K classes, but was unable to do so because of the lack of funds. Commissioner Williams said he understood the Smart Start money was supposed to help with early childhood education classes. Dr. Williams said no money had been sent from the state. Sprinkle said the recent Leandro vs. North Carolina lawsuit would impact the school system. He expressed concern about teacher supplements since neighboring counties had 10 or 12% compared to Iredell-Statesville’s 6%. Commissioner Johnson asked if the money for the 595 charter students would help the system. Dr. Williams said it wouldn’t make that much difference. She said the system would only gain about $244,000. Williams said, “We budgeted it, paid it out, and didn’t receive it.” In reference to capital outlay, Dr. Williams said the system desired to purchase five new buses ($250,000). She said the county would be given first refusal rights on the Wayside property. Sprinkle said the Fairingtosh Building would be vacated when the Alan D. Rutherford School site was available. He said money would be saved by eliminating the leasing arrangement. Dr. Williams said the alternative school would be moved to Barium Springs Home for Children. She said the program was for middle school and high school students. MOORESVILLE GRADED SCHOOL SYSTEM: The following individuals attended the meeting to the discuss the FY 2002-03 funding needs of the Mooresville Graded School System: Board of Education Chairman Frank Fields, Superintendent Bruce Boyles, Assistant Superintendent Roger Hiatt, Assistant Superintendent Barry Shepherd, and Finance Director David Dutton. The county manager said the current expense amount recommended for the Mooresville schools was $4,669,325, and capital outlay was $1,146,835. Dr. Boyles said his board approved the system’s budget in March, and he knew cuts needed to be made. He mentioned a new teacher supplement proposal the system hoped to implement during 2002-03. Boyles also said: * The system planned to purchase two new buses. * The high school would utilize block scheduling during 2003-04. * About 1000 students use the NF Woods facility during the day. * The system desires to create a “long range plan/reserve” to aid the community in funding the MGSD in the future. The initial amount placed in reserve will be $500,000. * Three teachers and three assistants will work at Mooresville’s alternative school, located in the cafeteria section of the N.F. Woods building. * $525,000 is budgeted for renovations at the N.F. Woods Building. * Since 1988, the system has doubled in the number of students. * Mooresville will contribute $25,000 towards the renovation of the Iredell-Statesville bus facility. Commissioner Williams asked the representatives if they might be interested in using the Barium Springs site for Mooresville’s alternative school. Boyles said there was a possibility, especially since the high school would be on a block schedule in the future. He said block scheduling would allow enough travel time for the students. MITCHELL COMMUNITY COLLEGE (MCC): The following individuals attended the meeting to discuss the FY 2002-03 funding needs of Mitchell Community College: President Dr. Doug Eason, Dick Lefevre, the Vice President of Finance and Administration, and Gary Johnson, the Director of Facilities. The county manager said the current expense recommendation for MCC was $1,609,370, and capital outlay (special) was $550,000. Dr. Eason said: * MCC would own the Cherry Street facility in 10 years. * MCC wanted to work with the area high schools in offering cosmetology classes. (Property on Hwy. 115 (former CVS site) has been leased for the cosmetology school.) * MCC desires to construct a new technology building at the Continuing Education site on West Front Street. Additional funds ($1.3 million) is needed for the structure. Alternate # 1 is a single-story building at $93 per sf totaling $4,130,275. Alternate #2 is a two-story building at $80 per sf totaling $4,539,033. 560: Planning & Enforcement: No changes from manager’s recommendations. 650-Library: A question was raised about the need for the bookmobile, and County Manager Mashburn said he would obtain an activity report. Mooresville Library: Mashburn noted the Mooresville library had been cut $25,300, but this was the same 4.5% decrease that had occurred in all of the departments. MERIT SYSTEM FOR EMPLOYEES: Mashburn said he was recommending the reinstatement of the merit system. He said the employees would be evaluated and eligible for (1) no merit increase (2) a 1.5% pay increase (3) a 2.5% pay increase or (4) a 3.5% pay increase. No changes from manager’s recommendations. CAPITAL RESERVE FUND: by Chairman Tice to revise Schedule F in the FY 2002-03 budget by deleting the four commitments and leaving the estimated capital reserve fund balance as of June 30, 2002 at $2,721,202. VOTING: Ayes — 5; Nays — 0. (The four commitments were: City of Statesville, Sherrill Industrial project, Town of Mooresville and the purchase of DSS land. The DSS land purchase and the Sherrill Industrial project reimbursements are no longer necessary. Payments to the city and town will be made upon request.) REVISION TO THE BUDGET MEETING SCHEDULE: Due to the budget review sessions progressing faster than anticipated, the meetings scheduled for Wednesday, May 15 and Wednesday, May 22, 2002 were cancelled. The next session will be Thursday, May 23, 2002. ADJOURNMENT: Chairman Tice at 9:30 p.m., Imoved| to continue the meeting until Tuesday, May 21, 2002, at 4:30 p.m., in the South Wing Conference Room of the Iredell County Government Center, 200 South Center Street, Statesville, NC for a presentation from the architectural firm of Martin Boal Anthony Johnson regarding the Iredell County Government Center-South facility. VOTING: Ayes — 5; Nays — 0. Approved: _ 4 fll 2 ce Dare CC ie Clérk of to the Board IREDELL COUNTY BOARD OF COMMISSIONERS Briefing Minutes May 21, 2002 The Iredell County Board of Commissioners met in briefing session on Tuesday, May a, 2002, at 4:30 p.m., in the Iredell County Government Center, 200 South Center Street, Statesville, NC. Present: Chairman Sara Haire Tice Vice Chairman Karen B. Ray Thomas E. Bowles, Jr. Stephen D. Johnson R. Godfrey Williams Staff Present: Joel Mashburn (County Manager), Susan Blumenstein (Finance Director), Ron Smith (Planning Supervisor), Lynn Niblock (Inspections Director), Brenda Bell (Register of Deeds), Ray Rabe (Health Director), Rick Dowdle (Sheriff's office), Jim Vernon (Support Services), Chuck Gallyon (Fire Marshal), Wendy Workman (Administrative Assistant) Call to order by Chairman Tice. Adjustments to the agenda: © Pull item D (Request from DSS for approval of a six-month pilot project involving flex-time) and replace with Amendment to Capital Project Ordi- nance for Hall of Justice Annex. Add item L: Grant Application for COPS in Schools e Add item M: Amendment for Capital Project Ordinance for Removal of Asbestos at Iredell County Government Center — South at a Cost of $67,600 e Add item N: Resolution to Oppose Passage of HR 1475 (a bill that would provide collective bargaining rights for public safety officers employed by states, counties, and cities.) Presentation from the MBAJ Architectural Firm on the Final Design Plans for the Iredell County Government Center-South. Larry Schaeffer presented the final design after meeting with all departments and agencies to be located in the facility. A budget estimate should be available in two weeks. The bidding process should be on schedule to begin the first of August. Courtroom capacity will be doubled; safety is assured. Amendment to Capital Project Ordinance for Hall of Justice Annex. There is $138,440 in the budget for furniture and shelving. The current furniture is not adequate for the additional space in the annex and will not be efficient to provide for future growth. All old furniture and shelving will stay at current facility and be used by the Clerk of Court. $150,000 more is needed for FF&E. Put on consent agenda. Request from the Register of Deeds for Approval of Budget Amendment #47 for the Recognition of additional Revenue in the Technology & Preservation fund and Appropriation for the Purchase of Four Hewlett Packard Printers. Brenda Bell, Register of Deeds, has five work stations with all printing going to one printer, causing long lines. Mrs. Bell recommended that they be allowed to purchase four more printers since they take in enough copy money to pay for them. Put on consent agenda. Request from the Law Firm of Parham Helms Harris Blythe and Morton for a Revenue Stamp Reimbursement of $205 Pertaining to a Deed Recorded by the Register of Deeds’ office on April 26, 2002. Brenda Bell said a law has recently been passed that if a taxpayer pays more tax in recording fees than is due that they may request a refund by filing a written request for a refund with the board of county commissioners. After they receive a refund, they must re-record with the proper fee. The firm paid $592 and should have paid $387; therefore, they are requesting a $205 refund. Because Commissioner Bowles is associated with the law firm, he requested that this not be put on consent agenda. Request from the County Assessor for Approval of the April Refunds and Releases. Put on consent agenda. Request for Approval of a Fee Schedule Increase for the Planning and Enforcement Department. The Department of Planning and Enforcement covers the cost of services by collecting fees. Lynn Niblock (Inspections) made comparisons with surrounding jurisdictions, and Iredell County falls on the low end of the scale. Complexity of the building and the amount of time involved in an inspection will determine the new fees. A blanket permit with fees charged to the general contractor would be implemented. To remain self-supporting, a fee increase is requested. Put on consent agenda. Request from the Fire Tax District Board for Approval of the Following Four Requests or Budget Amendments. (1) $36,748.74 — Cool Springs VFD Debt Retirement (2) $3,450 — Harmony VED for AED/Defibrillator (3) $15,000 — Central VFD for Brush Truck Repair (4) $15,000 — Iredell County Firefighter’s Association (training materials/aids) Chuck Gallyon (Fire Marshal) introduced Tim Warren and Andy Webster with the Fire Tax Board. Cool Springs VED will be debt free after the payment is made. Harmony VED did not get in on a group purchase for defibrillators, but purchased one on their own and wish to be reimbursed. Central VFD needs repairs on a truck pump and plumbing. The Iredell County Firefighter’s Association is requesting funds to be dedicated to training. Put on consent agenda. Request for Approval of a Resolution to Adopt an Interlocal Agreement and Join the NC Counties Liability and Property Joint Risk Management Agency. County Manager Joel Mashburn recommended we stay where we are. Put on consent agenda. Request for Approval of an Amended Application for Public School Building Capital Fund Monies for the Third Creek Elementary School Project. This recognizes money released from the state. Put on consent agenda. Grant Application for COPS in School. Chief Deputy Rick Dowdle said the Iredell County Sheriff's office was seeking approval to apply for a COPS in School grant. The grant would provide $125,000 for five officers each for three years. These officers would be placed at middle schools and Barium Springs Home for Children (75% of their time). The fourth year the county would have to fund the five officers at approximately $37- 38,000 per person. Put on consent agenda. Amend Capital Project Ordinance for Removal of Asbestos from the Iredell County Government Center — South for a Cost of $67,600. Asbestos needs to be removed prior to beginning renovations. Money needs to be transferred to capital project ordinance. Put on consent agenda. Resolution to Oppose Passage of HR 1475. Resolution to be read at regular meeting. Chairman Tice adjourned the briefing session at 6:45 p.m. j Approved: Su / f 4 al “pink tes) V/ . Aaeegeenis Assistant IREDELL COUNTY BOARD OF COMMISSIONERS REGULAR MINUTES MAY 21, 2002 The Iredell County Board of Commissioners met in Regular Session on Tuesday, May 21, 2002, at 7:00 p.m., in the Iredell County Government Center, 200 South Center Street, Statesville, NC. Present: Chairman Sara Haire Tice Vice Chairman Karen B. Ray Tommy E. Bowles Steve D. Johnson R. Godfrey Williams Staff Present: County Manager Joel Mashburn, County Attorney Bill Pope, Finance Director Susan Blumenstein, and Administrative Assistant Wendy Workman. CALL TO ORDER by Chairman Tice. INVOCATION by Commissioner Johnson. PLEDGE OF ALLEGIANCE TO THE UNITED STATES FLAG: Boy Scout Troop 603, affiliated with Bethlehem United Methodist Church, led the pledge. ADJUSTMENTS OF THE AGENDA: IMOTION by Chairman Tice to adjust the agenda by the following actions. Additions: * Request for Approval of an Amendment to the Capital Project Ordinance for the Hall of Justice Annex * Request for Approval of a COPS in Schools Grant Application * Request for Approval of a Capital Project Ordinance Amendment for Asbestos Removal ($67,600) at the Iredell County Government Center-South * Request for Approval of a Resolution in Opposition to the Passage of H.R. 1475 (A bill to provide collective bargaining rights for public safety officers employed by states, counties and cities.) Deletion: * Request from the Department of Social Services for Approval of a Six Month Pilot Project Involving Flex-Time VOTING: Ayes — 5; Nays — 0. APPOINTMENT BEFORE THE BOARD MR. TONY BURTON, EXECUTIVE DIRECTOR OF VISIONSWORK YOUTH SERVICES, INC., IN REFERENCE TO SECOND YEAR FUNDING FROM THE GOVERNOR’S CRIME COMMISSION & JUVENILE CRIME PREVENTION FUNDS FOR FY 2002-03: Mr. Burton said he was asking for approval to receive second year grant funding from the Governor’s Crime Commission and funds from the North Carolina Department of Juvenile Justice & Delinquency Prevention. Commissioner Johnson said he knew the funds were of a pass-through nature, but it was the responsibility of the commissioners to be good stewards of taxpayers’ money regardless of whether it came from the federal, state or local government. Mr. Johnson said concerns had been shared with him about the program from people on the state and local level. He said one concern involved Mr. Burton’s sabbatical that occurred in November, December and January. Johnson said he understood the Governor’s Crime Commission, upon learning of the sabbatical, had started to withhold funds from Visionswork. Mr. Johnson said he understood that completed time sheets were submitted by Mr. Burton during the three month absence. Mr. Burton said that in order to drawdown state funds, time sheets had to be submitted. He said his administrative assistant had completed them during his absence. Burton said the VisionsWork Board of Directors had approved the arrangement -- time sheets would be submitted so he could draw his salary. Mr. Burton said that when he returned from his leave of absence, he learned there was a law stating that federal money could not be used to pay salaries when individuals were on sabbaticals. Commissioner Johnson said he understood the VisionsWork Board had approved the sabbatical: however, he said the matter was not mentioned when the day reporting center concept was first introduced to the commissioners and later approved. Burton said that at that time, he didn’t know the Z. Smith Reynold’s Foundation would award the sabbatical to him. Mr. Burton said the sabbatical allowed him to have a vacation while at the same time draw a salary to pay his bills. He said, otherwise, he wouldn’t have been able to leave for three months. Commissioner Johnson said he felt Mr. Burton should have informed the Juvenile Crime Prevention Council and the board of commissioners when the sabbatical was awarded. Johnson said he thought the arrangement had been misleading. He said the money given to Mr. Burton during the three months could have been given to the individuals that were supposed to be helped in the program -- troubled youth. Commissioner Ray asked how much compensation money had been received by Mr. Burton during the sabbatical. Burton said $3,300 for November, December and January. Ray asked who operated the program while Mr. Burton was away. He said his assistant, Mr. Ferguson. Ray asked Mr. Burton how much money he had received from all sources during the sabbatical. Burton said he received compensation from each county that utilized his program (Forsyth, Rowan & Iredell). Mr. Burton said 14% of his salary was from federal funds. He said none of it was in Juvenile Justice funds (JCPC). Commissioner Ray asked Mr. Burton how he learned federal funds could not be used during a sabbatical. Mr. Burton said he appeared before the board of commissioners to give an update on the program and mentioned he had just returned from a sabbatical. He said the next day, the county’s finance director notified him of the law. Commissioner Bowles asked about other expenditures during the sabbatical. Burton said part of his health insurance came from federal funds and some of his cell phone costs. Commissioner Ray asked if reimbursements were made for these expenditures. Burton said the federal government only requested his salary. He said none of the services for the children had been denied. Mr. Burton said no funds had been misappropriated. Commissioner Ray said she understood that VisionsWork served three different counties. She asked if $3,300 was received from each county. Burton said he received different amounts from the counties. Ray asked if Burton received compensation from all three counties during the sabbatical. Burton said yes. Commissioner Johnson said the proposed second year budget amount for the Governor’s Crime Commission was listed at $193,682. He asked why the amount didn’t match the line item budget. Burton said the Governor’s Crime Commission funds were just one source of funding. He said there were other funding sources. Johnson asked about the cell phone charge of $892.32 for one month. Burton said communication was needed; even when he wasn’t in the office. He said adjustments had been made to correct some of the charges. Johnson said his duty as a steward of taxpayer money compelled him to ask difficult questions. He said the county’s finance director had to sign forms testifying that recipients were spending the funds in a manner that concurred with the grant applications. Burton said the only way federal funding could be drawn was to have it “signed off” by the county. He said the program had been audited for the past seven years and no problems had surfaced. Mr. Burton said a three-step process had recently been implemented in regard to the submission of the reimbursement forms. He said the VisionsWork bookkeeper prepared and reviewed them, they were then reviewed by the Director of Administration, he reviewed them, and finally they were submitted to the county finance director. No action taken. CONSENT AGENDA by Commissioner Williams to approve the following ten (10) consent agenda items. VOTING: Ayes — 5; Nays — 0. 1. Request from the County Assessor for Approval of the April Refunds & Releases Breakdown of Releases: $21,367.42 County $13,888.37 Solid Waste Fees 226.00 E. Alexander Co. Fire #1 4.24 Shepherd’s Fire #2 203.09 Mt. Mourne Fire #3 9.57 All County Fire #4 536.18 Statesville City 1,745.21 Statesville Downtown 0 Mooresville Town 3,683.55 Mooresville Downtown 0 Mooresville School 910.01 Love Valley 0 Harmony 30.24 Troutman 130.96 Breakdown of Refunds: $828.53 County Toa? Solid Waste Fees 0 E. Alexander Co. Fire #1 0 Shepherd’s Fire #2 5.05 Mt. Mourne Fire #3 61 All County Fire #4 69.50 Statesville City Statesville Downtown Mooresville Town Mooresville Downtown Mooresville School Love Valley Harmony Troutman Scocoooosceo 2. Request for Approval of an Amendment to the Capital Project Ordinance for the Hall of Justice Annex: The following amendment was approved. Amended Capital Project Ordinance Hall of Justice Annex Be it Ordained by the Board of County Commissioners of Iredell County, North Carolina: Section 1. The following costs are for the design, renovation, and furnishing of the Hall of Justice Annex (formerly Iredell Agricultural Center) shall be financed by this fund: Current Amended Design & Engineering $ 42,000 $ 42,000 General Construction 366,205 366,205 Plumbing 33,500 33,500 Mechanical 109,625 109,625 Electrical 64,630 64,630 Furniture & Equipment 138,440 +150,000 288,440 $ 754.400 +150,000 $904,400 Section 2. Funds for this Capital Project Fund will be provided from the following Source. Transfers from Capital Reserve Fund $754,400 +150,000 $904,400 Section 3. This Capital Project Fund shall continue until the project is complete. Section 4. Payments from this Capital Project Fund shall be authorized by the County Manager or his designee. Section 5. Upon completion of the construction project, all funds remaining in this Capital Project Fund will be transferred back to the C apital Reserve Fund. This amended ordinance being adopted May 21, 2002. x** ** * 3 Request from the Register of Deeds for Approval of Budget Amendment #47 for the Recognition of Additional Revenue in the Technology & Preservation Fund and Appropriation for the Purchase of Four Hewlett Packard Printers: (The funds are to be used for four printers at $1,555 each, plus cables, ribbons, and freight for a total of $7,000.) 4. Request for Approval of a Fee Schedule Increase for the Planning and Enforcement Department Effective July 1, 2002: New fees for the Planning Department are: TYPE FEE Air Permits 340 Recombinations, Revisions and Other Exception Plats 25 Wet Detention Ponds Less than 1/8 acre 250 1/8 to 1/4 acre 500 Greater than 1/4 acre 750 Board of Adjustment Change of Use Request 350 Planning Board Expansion of a Non-Conforming Use 375 Fees for the Department of Planning & Enforcement are: Permits: An individual permit is required for each individual building or structure, or each unit or tenant space within a multiple occupancy building. Permit fees shall be calculated according to the foliowing. ’ Commercial Projects Blanket Occupancy Building _ Electrical Mechanical Plumbing Permit Assembly 0.14 0.07 0.05 0.05 0.28 Business 0.11 0.07 0.07 0.05 0.27 Educational 0.13 0.07 0.06 0.05 0.29 Factory Industrial 0.08 0.05 0.03 0.03 0.15 Hazardous 0.08 0.04 0.03 0.02 0.13 Institutional 0.19 0.1 0.1 0.1 0.46 Mercantile 0.1 0.06 0.04 0.05 0.2 Residential 0.14 0.07 0.07 0.07 0.3 Storage 0.07 0.03 0.03 0.03 0.11 Sprinkler 0.03 0.02 Dry In Only (Spec. Building) Includes slab inspections for sub trades. 0.15 Retaining Walls 1 to 50’ $50.00 51’ to 100’ $75.00 > 100’ 100.00 Fee Calculation for All New Construction Including Additions A= Building Floor Area from 1 sf to 20,000 sf (includes heated & unheated area) B= Building Floor Area Greater than 20,000 sf (includes heated & unheated area) C= Fee per Square Foot from the Table Above From 0-20,000 sf: A X C = Permit Fee Above 20,000 sf (A X C) + 2 (B XC) Fee Calculation for Up Fits, Renovations, Etc. A= Total Gross Building Floor Area (includes heated & unheated area) C= Fee per Square Foot from the Table Above %(A XC) Plan Review Fee: New Construction $0.01 per sf; Up fits, Renovations $0.005 per sf **Blanket Permit Fee includes Electrical, Mechanical, and Plumbing permit fees only. It does not include Zoning, Environmental Health, or any other fees. All contractors must fill out the appropriate permit application form for their portion of the project (proper permit applications must be approved prior to performing inspections) * Not single family SINGLE FAMILY RESIDENTIAL Blanket Building Electrical Mechanical Plumbing Permit 0.15 0.07 0.07 0.07 0.31 Fee calculation for all New Construction Including Additions & Moved Houses A= Total Gross Building Floor Area (includes heated & unheated area) C= Fee per Square Foot from the Table Above (A X C) = Permit Fee Fee Calculation for Residential Renovations and Accessory Buildings A = Total Gross Building Floor Area (includes heated & unheated area) C = Fee per Square Foot from the Table Above ¥, (A X C) = Permit Fee **Blanket Permit Fee includes Electrical, Mechanical, and Plumbing permit fees only. It does not include Zoning, Environmental Health, or any other fees. All contractors must fill out the appropriate permit application form for their portion of the project (must have the proper permit applications approved prior to performing inspections). Fee Calculations Mobile Homes Single Wide: $300.00; Double Wide $400.00; Triple Wide $475.00 (Blanket Permit) Sign Permits (building permit only) 1 to 100 sf $60.00 (per sign) 101 to 200 sf $100.00(per sign) Over 200 sf $150.00 (per sign) Individual permits Change of Use $100.00 Day Care $100.00 Tank Permit $50.00 (per tank) Temporary Certificate of Occupancy $100.00 valid for 30 days only. May be renewed an additional 30 days if justified and approved for an additional $100.00. Construction Trailers $100.00 (including electrical permit) Swimming Pools $100.00 (including electrical permit) New Cell Towers $1,000.00 Co-location Existing Cell Tower $500.00 (each) Demolition $75.00 (valid 60 days) Permits, Certificates, Inspections, etc., required by the Fire Code or other governmental agencies $50.00 (each). Electrical Fee based on amperage of service, disconnect or feeder $0.50 per amp Residential Service Change $45.00 Commercial Service Change $100.00 Saw Service Pole $45.00 Safety Inspection $50.00 Temporary Construction Power $75.00 (Temporary power is for construction purposes only, and is limited to lighting, heating and air conditioning equipment and GFI protected outlets)temporary power is for 30 days only. May be extended an additional 30 days if justified of $75.00 per extension upon approval. Mechanical Replacement or Installation of Equipment (per unit) 1-5 tons or 1-150,000 BTUs $45.00; 6-10 tons or 151,000-250,000 BTUs $65.00 11-25 tons or 251,000-500,000 BTUs $85.00 Over 25 tons or 500,000 BTUs $5.00 per ton or per 12,000 BTUs Refrigeration $6.00 per ton Gas Piping $40.00 +$6.00 per outlet Commercial ventilation systems $100.00 Prefab fireplaces, floor furnaces, unit heaters, gas appliances (logs, grills, etc), unit exchange, addition of ductwork, and other installations covered by Vol. III $45.00 Plumbing Replacement water heater $45.00 Gas Piping $40.00 +$6.00 per outlet Septic/sewer connection $45.00 Sprinkler $0.03 per sf ($150.00 min) Addition of fixtures, etc. $7.00 per fixture or trap Miscellaneous Fees Minimum fee $45.00 (all categories) Zoning Permit $45.00 (all jurisdictions) Recovery fee $5.00 per NC GS 87-15.6 (Homeowners Recovery Fund) A $75.00 re-inspection fee will be charged for the first unnecessary (wasted) trip, and a $100.00 re-inspection fee for subsequent unnecessary trip(s) for the same inspection (per inspection category) A non-refundable $45.00 application fee is included in the charge on all permits. Refunds only on permits which have had no inspections made (subject to application fee). Re-review plan review fee: Each project is allowed two reviews for the basic plan review fee. A fee of $50.00 per hour (or portion thereof) will be charged on any project for each additional plan review beyond the second review. Re-stamp lost approved plans (plans maintained on the construction site) $5.00 per sheet . Change of contractor, owner, etc., on existing permit $50.00 per change- Reinstatement of expired permits $50.00 per permit category (must have proof of compliance with GS 153A-357 (6 month 12 month rule). a CL eT Refunds only on valid permits with no inspection activity (subject to application fee). Any item not otherwise addressed in this schedule that requires an inspection will be charged at the rate of $8.00 per $1,000.00 based on the entire cost of the work or project. Environmental Health Fees Existing septic systems $50.00 Type I or II systems $200.00 Type III systems $330.00 Type IV, V, or VI systems $575.00 Re-inspection fees and or other additional fees or penalties will result in the suspension of inspections on that project until the appropriate fees have been paid. Misrepresentations on an application as described in section 204.1 of Vol. 1-A shall result in the revocation of a permit. In the event of revocation, no refunds will be made. * KK OK % S. Request from the Fire Tax District Board for approval of Budget Amendment #48 for the following four requests: (1) $36,748.74 — Cool Springs VFD Debt Retirement (2) $3,450 — Harmony VFD for AED/Defibrillator (3) $15,600 — Central VFD for Brush Truck Repair (4) $15,000 — Iredell County Firefighter’s Association (training material/aids) 6. Request for Approval of a Resolution to Adopt an Interlocal Agreement & Join the North Carolina Counties Liability & Property Joint Risk Management Agency: (A copy of the resolution is as follows.) ANNUAL PARTICIPATION AGREEMENT RESOLUTION TO ADOPT THE INTERLOCAL AGREEMENT AND TO JOIN THE NORTH CAROLINA COUNTIES LIABILITY AND PROPERTY JOINT RISK MANAGEMENT AGENCY WITNESSETH: WHEREAS, the Program Member (“Member”) desires to protect against liability claims and property losses and to provide for payment of claims or losses for which the county or local agency may be liable; and WHEREAS, the North Carolina Counties Liability and Property Joint Risk Management Agency (‘the Pool”) has been established pursuant to G. S. 153A-445(a)(1), G. S. 160A.460 through 160A-464, and G S. 58-23-5: and WHEREAS, it is desirable for the Member to join the Pool in order to provide a method of risk sharing for liability claims and property losses; NOW, THEREFORE, BE IT RESOLVED that the Board of the Member hereby adopts the interlocal agreement entitled “Interlocal Agreement Establishing the North Carolina Counties Liability and Property Joint Risk Management Agency,” and thereby joins and agrees to participate in the Pool, which has been formed to create a group fund to pay liability claims and property losses of the counties and other local agencies joining the Pool. FURTHER, BE IT RESOLVED that the undersigned official of the Member is authorized to execute the Agreement to join the Pool. TERMS AND CONDITIONS l Agreement and Continuation of Coverage. The term of this Agreement is for one (1) year commencing July 1, or the effective date of coverage of a new Member. A Member’s coverage will be automatically renewed on the anniversary date even though payment for this coverage may not have been received. This Continuation of Coverage will be on the same terms and conditions as the expiring coverage until and unless notified by the Member. Each renewal shall be subject to recalculation of contributions. tw Applicable Coverages. This Agreement applies to those coverage limits, deductibles and exposures as stated in the Liability and Property Declarations or otherwise provided to the Member at renewal. These limits, deductibles and exposures are effective on the date as shown on the Liability and Property Declarations Page(s). This Resolution also applies to any endorsements attached to the Liability and Property Declarations Page(s). 3 Contribution Determination. The liability and property contributions are based upon the Member's stated property values, operating expenditures, number of vehicles operated, number of law enforcement officers and various general exposures as requested in the renewal application. It is the responsibility of the Member to provide accurate exposure data within thirty (30) days of the date of the request. Should this not be done, it will be at the discretion of the Pool to g adjust contributions accordingly. 4. Charges. Changes in rates, discounts and other charges will occur only on the Member’s renewal date and will remain in effect for a twelve (12) month period. wn Contribution Collection. Contributions are due thirty (30) days from the date of the invoice. Contributions resulting from claims payments for deductible members are due thirty (30) days from the date of invoice for payments made during the previous month. 6. Claims Administration. a. Claims Filing/Reporting. The Member will, as soon as practicable, report in writing to the Pool every loss occurrence that may give rise to acclaim. Written notice containing particulars sufficient to identify the Member and also reasonably obtainable information with respect to the time, place and circumstances thereof and the names and addresses of the injured and of available witnesses shall be given by or for the Member to the Pool or any of its authorized designees as soon as practicable. The Member will cooperate with the Pool, and, upon the Pool’s request and reasonable expense, will attend hearings and trials and will assist in effecting settlements, in securing and giving evidence, in attaining the attendance of witnesses and in conducting suits. If a claim is made or suit is brought against the Member, the Member shall immediately forward to the Pool every demand, notice, summons or other process received by the Member or its representative. b. Settlement Authority. The Pool or its designee retains sole authority to adjudicate claims. All decisions on individual cases shall be made by the Pool or its designee, including the decision to appeal or not to appeal or to settle or not to settle a claim. c. Claims Funding (Liability Deductible Members): Claims payments within the deductible layer of the coverage will be reimbursed to the Pool within thirty (30) days of the date of the invoice, without exception. 7. Termination by the Pool. This Agreement can be canceled by the Pool only on a renewal date and only after having given written notice by certified mail, return receipt requested, to the Member at least sixty (60) days before such anniversary date except that the Pool may cancel at any time: (i) after giving ten (10) days written notice to the Member if the Member has failed to pay any contribution when due, or, (ii) as a result of substantive reorganization or dissolution of the Member. If the Pool chooses not to cancel for non- payment, payment of the Member’s claims will be suspended immediately until the balance due is paid in full. 8. Termination by the Member. The Member may cancel this Agreement without penalty effective on their renewal date, after giving written notice to the Pool at least thirty (30) days prior to such renewal date. In no event will termination become effective prior to thirty (30) days from the date of notice of termination by the Member. 9. Termination Penalty. In the event the Member fails to comply with the provisions as outlined in Article 8 above, or if the Pool cancels for non-payment, the Member will be liable as follows: (i) if notice to the Pool is less than thirty (30) days before the Member’s renewal date but prior to the renewal effective date, ten percent (10%) of the annual estimated renewal contribution will be payable, (ii) if notice to the Pool is after the renewal date, the full annual estimated renewal contribution will be payable. 10. Member Appeals. The Member shall have the right to appeal any decision or recommendation to the Pool’s Board of Trustees, whose determination will be final. Any appeal shall be made in writing to the Pool’s Director of Risk Management within thirty (30) days of the decision or recommendation. 11. Membership. In the interest of providing effective governance, the Member or at least one of its budgetary contributors, must be a member of the North Carolina Association of County Commissioners. i e Notice. Any written notice to the Pool shall be made by first class mail, postage prepaid, and delivered to the Pool’s Director of Risk Management, North Carolina Association of County Commissioners, PO Box 1488, Raleigh, NC 27602-1488. 13. Severability. If any portion of this Agreement shall be declared illegal or unenforceable for any reason, the remaining portions shall continue in full force and effect. * KOK OK 7. Request for Approval of an Amended Application for Public School Building Capital Fund (PSBCF) Monies for the Third Creek Elementary School Project: Finance Director Blumenstein said the initial PSBCF application was for $2,455,200 but only $1,452,690 was available at that time (February 2001). She said the amended application would yield $750,000 when approved by the state. 8. Request for Approval of the May 7, 2002 Minutes 9, Request for Approval of a COPS in Schools Grant Application (See briefing minutes for additional information about this grant.) 10. Request for Approval of a Capital Project Ordinance Amendment for Asbestos Removal $67,600) at the Iredell County Government Center-South: The following capital project ordinance amendment was approved for the Iredell County Government Center- South facility. Amended Capital Project Ordinance Iredell County Government Services Building - South Be it Ordained by the Board of County Commissioners of Iredell County, North Carolina: Section 1. This capital project fund shall finance professional services f>r the planning and design specifications of the Iredell County Government Services Building. Current Amended Asbestos Removal $ 0 +67,600 67,600 Professional Fees 220,500.00 220,500 $220,500.00 +67,600 $288,100 Section 2. Funds for this Capital Project Fund will be provided from the following sources: Transfers from Capital Reserve Fund $ 220,500.00 +67,600 $288,100 $220,500.00 +67,600 $288,100 Section 3. This Capital Project Fund shall continue until the project is complete Section 4. Payments from this Capital Project Fund shall be authorized by the County Manager or his designee. Section 5. Funds transferred from the Capital Reserve Fund will be reimbursed to that fund from proceeds of permanent long-term financing. Section 6. Upon completion of the construction project, all funds remaining in this Capital Project Fund shall be transferred back to the Capital Reserve Fund. This amended ordinance being adopted May 21, 2002. END OF CONSENT AGENDA Request for Approval of a Proclamation Proclaiming May 19-25, 2002 as “Emergency Medical Services Week: MOTION by Commissioner Johnson to approve the following proclamation designating May 19-25, 2002 as Emergency Medical Services Week. VOTING: Ayes — 5; Nays -— 9. EMERGENCY MEDICAL SERVICES WEEK May 19-25, 2002 WHEREAS, the Iredell County Emergency Medical Services system is a vital public service; and WHEREAS, the members of the Emergency Medical Services team are ready to provide life-sustaining care to those in need twenty-four hours a day, seven days a week; and WHEREAS, residents of Iredell County benefit daily from the dedicated efforts, knowledge and skills of the emergency medical team: technicians, paramedics, emergency nurses, emergency physicians; rescue squad workers; firefighters; publi: safety telecommunicators; public information, education and relations specialists; emergency vehicle maintenance technicians; administrators; educators and others who receive specialized training and continuing education to enhance and maintain their lifesaving skills; and WHEREAS, injury prevention, public education, and the appropriate use of the Emergency Medical Services system will help reduce health care costs; and WHEREAS, to recognize the value and accomplishments of the Emergency Medical Services team, we set aside a special period to observe the contributions of these men and women. NOW, THEREFORE, the Iredell County Board of Commissioners hereby proclaims May 19-25, 2002 as “EMERGENCY MEDICAL SERVICES WEEK” in Iredell County, and calls upon all citizens to observe this period with appropriate programs and activities. * * * * * Request for Approval of a Resolution in Opposition to the Passage of H.R. 1475: Commissioner Johnson said H.R. 1475 would allow state and local public safety officers to bargain collectively or unionize. He said he felt the legislation was an attempt to usurp the powers from the state and local governments. Johnson said he understood the passage of H.R. 1475 would be of “great detriment” since the county would have to hire someone to conduct federal arbitration. Commissioner Johnson presented the following resolution and made a motion) for its adoption and submission to Iredell County’s congressional delegation. VOTING: Ayes — 5; Nays — 0. RESOLUTION OPPOSING H.R. 1475 PUBLIC SAFETY EMPLOYER-EMPLOYEE COOPERATION ACT WHEREAS, the Iredell County Board of Commissioners recognizes and appreciates the services and sacrifices of public safety employees; and WHEREAS, the Iredell County Board of Commissioners has provided adequate funding for personnel and resources to ensure the public’s safety; and WHEREAS, the cooperative spirit between local governments and their public safety employees works to the betterment of all; and WHEREAS, an adversarial relationship between local governments and public safety employees would be harmful to the public’s safety, and collective bargaining agreements tend to cause a contentious relationship that unnecessarily drives up cost. THEREFORE, BE IT RESOLVED that the Iredell County Board of Commissioners unanimously opposes the passage of H.R. 1475, which allows collective bargaining on behalf of public safety employees. x*** * * REQUEST FROM THE LAW FIRM OF PARHAM HELMS HARRIS BLYTHE & MORTON FOR A REVENUE STAMP REIMBURSEMENT OF $205 PERTAINING TO A DEED RECORDED BY THE REGISTER OF DEEDS’ OFFICE ON APRIL 26, 2002: County Manager Mashburn said this law firm was requesting a reimbursement for an overpayment in revenue stamps. He said that due to an error in the law firm’s office, $205 had been overpaid. Mashburn said the firm had sent a written request for the reimbursement. He said the state received quarterly revenue stamp payments from the county and since the firm had purchased the stamps on April 26, 2002, the funds were still available (locally) for reimbursement. Commissioner Bowles requested to be excused from the voting since the law firm seeking the reimbursement transacted business for him. MOTION by Chairman Tice to allow Mr. Bowles to abstain from the voting. VOTING: Ayes — 5; Nays — 0. MOTION by Commissioner Johnson to grant the revenue stamp reimbursement of $205 to Parham Helms Harris Blythe & Morton. Commissioner Williams asked about the precedent that would be set in the matter. He asked what the county would do if the state’s portion of the funds had already been submitted. Johnson said each request would be reviewed on its own merit. He said that if the money had already been sent to the state, only the county’s portion could be reimbursed. VOTING: Ayes — 4; Nays — 0. ooo APPOINTMENTS TO BOARDS & COMMISSIONS Centralina Workforce Development(CWD) Board (1 appointment): MOTION by Commissioner Ray to appoint Carol Johnson, the Dean of Continuing Education and Workforce Development at Mitchell Community College, to the CWD Board. VOTING: Ayes — 5; Nays — 0. COUNTY MANAGER’S REPORT: County Manager Mashburn said the written activity report contained information regarding the Health Insurance Portability and Accountability Act (HIPAA). He said the information related to privacy laws and patients of healthcare providers. Mashburn said many requirements would be placed on the county’s EMS, Health, Social Services, and Human Resources departments due to the Act. ADJOURNMENT: by Chairman Tice at 7:55 p.m. to continue the meeting to Thursday, May 23, 2002, for a budget session in the South Wing Conference Room of the Iredell County Government Center, 200 South Center Street, Statesville, NC. VOTING: Ayes — 5; Nays — 0. a s ; j Sf. fee Approved: Mg Vitrt [bh , ab b2- Gyan ZL P27) 024 -_thne Jf Le Clerk to the Board “YY / IREDELL COUNTY BOARD OF COMMISSIONERS BUDGET SESSION MAY 23, 2002 The Iredell County Board of Commissioners met for a Budget Session on Monday, May 23, 2002, at 5:30 p.m., in the Iredell County Government Center (South Wing Conference Room), 200 South Center Street, Statesville, NC. Present: Chairman Sara Haire Tice Vice Chairman Karen B. Ray Tommy E. Bowles Steve D. Johnson R. Godfrey Williams Staff Present: County Manager Joel Mashburn and Finance Director Susan Blumenstein. Guests: Carroll Goodman, Chairman of the Fire Tax District Board DEPARTMENTAL BUDGETS: The remaining departmental budgets (Sheriff, Jail, Courts, Legal, ECOM/911, EMS, Fire/Rescue, Fire Marshal, Health, & DSS) were reviewed. There were no changes from the county manager’s recommendations. FIRE TAX DISTRICT BOARD: Carroll Goodman, Chairman of the Fire Tax District Board, requested guidance on the funding decisions for the fire departments. LOCAL OPTION HALF CENT SALES TAX: The board briefly discussed the possibility of continuing the Article 44 half-cent sales tax. (Local governments originally had the option of continuing the tax in July of 2003. Now, there is a possibility the General Assembly might allow counties to move the effective date to August of 2002.) No action occurred on the matter. OPTION SELECTED TO BALANCE THE FY 2002-2003 BUDGET: The county manager said that should the state not release the reimbursements owed to the county, a decision needed to be made on how the budget should be balanced. He mentioned the five options that were presented to the board on May 13, 2002. by Commissioner Bowles to direct the staff to balance the budget by (1) borrowing $2,351,216 from the Solid Waste Escrow fund for Closure & Post-Closure Costs, and (2) retain $761,904 in a reserve fund for school current expense, should the state not release the reimbursements. VOTING: Ayes -— 5; Nays — 0. /) , Approved: Yer /§ Ld U2 haul. Dittne Coe Tf yO Clerk to the Board / | IREDELL COUNTY BOARD OF COMMISSIONERS BRIEFING MINUTES JUNE 4, 2002 The Iredell County Board of Commissioners met in Briefing Session on Tuesday, June 4, 2002, at 5:00 p.m., in the Iredell County Government Center, 200 South Center Street, Statesville, NC. Present: Chairman Sara Haire Tice Vice Chairman Karen B. Ray Tommy E. Bowles Steve D. Johnson R. Godfrey Williams Staff Present: County Manager Joel Mashburn, County Attorney Bill Pope, Finance Director Susan Blumenstein, Planning Supervisor Ron Smith, EMS Director Tracy Jackson, Library Director Steve Messick, Assistant Jail Supervisor Terry Beck, Support Services Director Jim Vernon, and Clerk to the Board Jean Moore. CALL TO ORDER by Chairman Tice. Case No. 0205-1: Request from Mary W. & C. Charles Dalton for an Amendment to the Iredell County Land Development Plan and to Rezone Property from Residential Agricultural & General Business Conditional Use District to General Business Conditional Use District (Location: 2110 Statesville Hwy., Mooresville, NC) Planning Supervisor Smith said the planning board on May 1, 2002 voted to deny Mr. & Mrs. Dalton’s request for the General Business (CUD) zoning. He said the conditions shared with the planning board were: no internally lighted signs allowed on the property and a 36 square foot maximum sign copy area. Smith said the traffic capacity for the area was 12,000 vehicles per day and it had already reached this number. In addition, Smith said the tracts were not located in an existing commercial node, but they were on a major thoroughfare. Mr. Smith said the planning staff did not feel the GB(CUD) zoning was appropriate for the property. He said the staff preferred Neighborhood Business for the site, but the applicants were not in agreement. Smith said the property was near a residential section, and the staff had received telephone inquiries/concerns from the residents. Mr. Smith said that if the rezoning request were denied by the board of county commissioners, the applicant would not be able to reapply (same request) for two years. He said that if the applicants withdrew their request before the commissioners heard the case, they could apply for a different type of rezoning in six months. In reference to Case No. 0205-2: _ Request from David G. & Rosetta J. Martin, Smith said the request was in compliance with the standards of the Exit 42 study, and the staff and planning board recommended approval. Carl Duncan, Chief Juvenile Court Counselor, speaks in reference to VisionsWork, Inc.: Duncan said the juvenile court counselors typically had 100 active cases at any given period of time. He said 19 juveniles were currently enrolled in the VisionsWork program. Duncan said the legislature had “sanctioned” or approved day reporting centers as being acceptable dispositional alternatives for juvenile judges. He said that prior to the Juvenile Justice Reform Act of 1999, many juveniles were being sent to training schools, but the admission rate had now decreased. Mr. Duncan said that all of the programs being funded with juvenile justice funds in Iredell County were beneficial, and he would regret to lose any of them. Commissioner Ray asked what the level of sentencing was for day reporting centers. Duncan gave the following information: Levell - purely community-based agencies or resources Level II - court sanctioned programs (juvenile day reporting centers, electronic monitoring and intensive probation) Level III - training schools Commissioner Bowles asked if another agency could provide the day reporting center. Duncan said he was not aware of another local agency that could. Commissioner Ray asked how many employees worked at Visions Work in Iredell County. Duncan said a half a dozen. Commissioner Johnson said the board members understood the need for the reporting center, but there were concerns about its management. He said that as elected officials the board members were stewards of the taxpayers’ money. Johnson said the individuals serving on the Visions Work Board of Directors were not elected officials. Commissioner Ray asked if the youth could be placed on electronic monitoring if the VisionsWork program was eliminated. Duncan said there was a possibly the state might discontinue the monitoring due to the shortage of funds. He said intensive probation could be used. Commissioner Ray asked Mr. Duncan if he had any concerns about the management, or about the way the program had been operated. Mr. Duncan said he was only aware of the sabbatical issue and the cell phone matter. Commissioner Williams asked why the juveniles were not sent to one of the alternative schools operated by the school systems. Commissioner Ray said the judges sentenced the youth to the day reporting centers. She said the school systems selected the youth for the alternative schools. Mrs. Ray asked about attendance percentages at VisionsWork. She requested this information based on the number of clients who were supposed to be at the center and their attendance. No action occurred on VisionsWork’s request for approval of the second year funding from the Governor’s Crime Commission (total budget $193,682) and the $25,000 in juvenile justice funding. The county manager said he would check to see if the county had options regarding the Governor’s Crime Commission funding. Request for Approval of Budget Amendment #51 for an Agreement with Southern Energy Corporation for an Energy Cost Reduction Program: Support Services Director Jim Vernon requested approval of a program designed to lower energy costs for the administrative annex, the library, health department building, and the social services building. Vernon said “peak demand and usage controllers” would be installed to aid in reducing heating and cooling costs. He said the devices would be installed free of charge and the system would pay for itself. Vernon said the company estimated a year end total savings of $34,122. Finance Director Blumenstein said she would encumber $13,000. (This will pay the initial start up cost of $6,500 and the $6,500 due September 1. The company guarantees the county’s investment will be recouped in one year, or less, or it will refund the difference.) Request from the Iredell-Statesville School System Regarding First Refusal Rights on the Following Properties: (1) Lakeshore School Road Property (19.5 acres-PIN#4638-82-0584) (2) Salisbury Road/Wayside School Property Approximately 9 acres-PIN#4763-04-7575) (3) Cochran Street Property (10 acres- PIN#4734-51-9285): County Manager Mashburn said the school system desired to dispose of the properties and the commissioners had the right of first refusal at the appraised values. The county manager said he could not think of any short term or long term uses for the properties. ADJOURNMENT: Chairman Tice adjourned the briefing at 6:35 p.m. a Approval: ane [$ 2bv2A— ae Mare MMe if Clerk to the Board IREDELL COUNTY BOARD OF COMMISSIONERS REGULAR MINUTES JUNE 4, 2002 The Iredell County Board of Commissioners met in Regular Session on Tuesday, June 4, 2002, at 7:00 p.m., in the Iredell County Government Center, 200 South Center Street, Statesville, NC. Present: Chairman Sara Haire Tice Vice Chairman Karen B. Ray Tommy E. Bowles Steve D. Johnson R. Godfrey Williams Staff Present: County Manager Joel Mashburn, County Attorney Bill Pope, Finance Director Susan Blumenstein, Planning Supervisor Ron Smith, and Clerk to the Board Jean Moore. CALL TO ORDER by Chairman Tice. INVOCATION by Commissioner Johnson. PLEDGE OF ALEGIANCE APPOINTMENT BEFORE THE BOARD DAN MCCLURE SPEAKS IN REFERENCE TO CAROLINA LAND & LAKES, INC.: McClure said his organization was one of ten, nonprofit research, conservation, and development groups in the state. He said Carolina Land & Lakes was established in 2001, and it served the counties of Alexander, Burke, Caldwell, Catawba, and Iredell. Mr. McClure said each county had three representatives; however, Iredell County had not been requested to appoint anyone. He said the mission of the organization was to aid in “conservation, development, and utilization of natural resources, along with improving the general level of economic activity, and to enhance the environment and standard of living.” (Note: McClure did not formally request any appointments at this time. He said William Jones, a resident of Iredell County, served in an at-large position.) PUBLIC HEARINGS Chairman Tice declared the meeting to be in a public hearing. Public Comments in Reference to the Iredell County Budget for Fiscal Year 2002-2003: Citizens that spoke regarding the proposed budget were: Gerald Clodfelter, representing the Troutman Rescue Squad, said his agency began service in 1956. He said Troutman had the first rescue squad in Iredell County and the first state certified EMTs. Clodfelter cited many other awards and accomplishments. Mr. Clodfelter said he understood that all of the agencies funded by the county (special appropriations) had received 4.5% funding cut, but he felt his organization should be given its entire request of $60,000. He mentioned that last year the squad had experienced a financial cut from the United Way. Clodfelter said, “We are doing a lot, with very little.” He said it was expensive to maintain the level of expertise and training needed to operate. Mr. Clodfelter said that due to receiving state grants for equipment and signing mutual aid agreements, the squad had to be prepared to assist other counties in North Carolina. Greg Watson, representing Stop Child Abuse Now (SCAN), said his agency began in 1987 with 789 reported child abuse cases in Iredell County compared to over 2,100 last year. Watson said that many services and enhancements had been added to SCAN in the past 15 years. Mr. Watson mentioned that recently private donations had decreased, and the organization had suffered a cut from the United Way. Watson said SCAN had a success rate of 86%. He said the agency worked with about 60 families per year, and due to SCAN’s success rate, this meant that about 50 of the families would not be using the court system. Mr. Watson said he understood the county might not be able to fund the full amount this year, but he requested for the commissioners to consider funding SCAN at the requested amount in subsequent years. Carol Windsor, representing the Iredell Arts Council, said $5,445 had been recommended for her organization during the upcoming year. She said $5,700 had been requested and received for the last ten years. Mrs. Windsor said funds would be distributed to 15 groups through the Grassroots Arts Grant from the state, and the arts council had a total budget of $10,000. Windsor said the loss of $255 might not be considered a large amount of money, but it was to the council. She said the council was an important facet of the community, and it encouraged and supported the arts in all aspects -- music, photography, drama, visual arts, writing, etc. No one else spoke. Chairman Tice thanked the speakers for their comments and adjourned the hearing. DIRECTIVE TO THE COUNTY STAFF_TO DRAFT THE FY 2002-2003 IREDELL COUNTY BUDGET ORDINANCE: by Commissioner Ray to direct the staff to draft the FY 2002-03 Iredell County Budget Ordinance and to present it for adoption at the June 18, 2002 meeting. Commissioner Johnson thanked the county manager, finance director, department heads, and the school boards for their assistance and understanding regarding the budget. He said it wasn’t the commissioners’ idea to make the cuts to balance the budget. Johnson said the cuts were necessitated by the Governor and legislature. VOTING: Ayes — 5; Nays — 0. Chairman Tice declared the meeting to be in a public hearing and invited the individuals desiring to speak in reference to Case No. #0205-1 to come forward and be sworn in. Case No. 0205-1: Request from Mary W. & C. Charles Dalton for an Amendment to the Iredell County Land Development Plan and to Rezone Property from Residential Agricultural & General Business Conditional Use District to General Business Conditional Use District (Location: 2110 Statesville Hwy., Mooresville, NC): Planning Supervisor Ron Smith announced that the applicants in Case No. 0205-1 had elected to withdraw their request prior to any action from the commissioners. Smith said the applicants might return at a later date. Chairman Tice adjourned the public hearing. Chairman Tice declared the meeting to be in a public hearing and invited the individuals desiring to speak in reference to Case No. 0205-2 to come forward and be sworn in. Case No. 0205-2: Request from David G. & Rosetta J. Martin to Rezone property from Residential Agricultural (RA) to Highway Business Conditional Use District (HB-CUD) (Location: 1093 Charlotte Hwy., Mooresville, NC: Mr. Smith said the applicants desired to rezone their property from RA to HB(CUD). He said a representative of the applicants had worked with the planning staff to develop the following conditions. * Underground utilities * Roadway Protection Overlay (RPO) standards along US 21. The physical improvements of the RPO (right-of-way paving, landscaping, fencing, and commercial parking lot screening) shall apply when new construction or major improvements such as parking lot paving occurs on the property and a site plan is submitted. In the interim, the remaining attributes of the RPO (limitations on sign size, outdoor storage of materials, lighting, etc.) shall apply. * Site Development Plan to provide for future interconnectivity between adjacent properties. * No billboards permitted on the property. He said the size of the tract was approximately three acres, and it could be identified by PIN#4750-02-1948. Smith said the existing land use was residential rental property, and the surrounding land uses were residential. Mr. Smith said the request was in compliance with the Exit 42 study. He said the planning staff recommended approval, and that on May 1, 2002, the planning board unanimously approved the request. Commissioner Johnson asked if the property owner would need water sewer services from the Town of Troutman. Smith said the project was in a speculative stage at this time. He said there might be some extensions -- it depended on the development. Johnson reiterated the commissioners’ willingness to cooperate with Troutman in regards to the land use plan and the extension of water sewer services. He said this offer had been extended to the Troutman officials, but a reply had not been received. No one else spoke, and Chairman Tice closed the hearing. by Commissioner Johnson, after reviewing the findings of fact and determining them to be in order, to grant the request of Case No. 0205-2 (David & Rosetta Martin) and rezone the property to Highway Business Conditional Use District. VOTING: Ayes — 5; Nays — 0. . CONSENT AGENDA---- ‘ by Commissioner Williams to approve the following eight (8) consent agenda items. VOTING: Ayes — 5; Nays — 0. 1. Request for Approval of Budget Amendment #48A for the EMS Department to Use Private Donations for the Purchase of Exercise Equipment ($404.51): ProMaxima Manufacturing (Houston, Texas) had the lowest price, including tax and freight, for an abdominal crunch bench, dumbbell stand, six sets of dumbbells, an Olympic Curl Bar, and two Olympic Clip Weight Collars for a total of $404.51. 2. Request from the EMS Department for the Approval of a Davidson Community College (DCC) Educational Affiliation Agreement: Two part-time employees are paramedic students at DCC and have requested to perform their clinical training with the Iredell County EMS. The agreement is similar to ones already being used by the EMS Department. 3. Request for Approval of Budget Amendment #49 for the Recognition of a State Library Grant Reduction & to Reduce the Expenditure Line Items as Needed: During the briefing, Library Director Messick said the amendment was needed to make corrections due to state cuts. The amendment will reduce expenditure line items by $10,477. 4. Request for Approval of Budget Amendment #50 from the Sheriff's Department for Approval to: (1) Transfer Commissary Funds for the Purchase of a Filing System ($8,000), Three Replacement Computers ($2,800), Insurance on a Bus ($825), and Painting/Maintenance on the Bus ($2,000) (2) Transfer Seized Funds (Federal Equity Sharing) for the Purchase of Motorcycle Insurance ($825) and Storage Boxes for the Motorcycles ($1500) (Assistant Jail Administrator Terry Beck explained the need for the items during the briefing.) 5. Request for Approval of Budget Amendment #51 for an Agreement with Southern Energy Corporation for an Energy Cost Reduction Program: A total amount of $13,000 will transferred from the contingency fund to the maintenance department to pay for this program. 6. Request for Approval of a Waiver Regarding First Refusal Rights on the Following Properties: (1) Lakeshore School Road Property (19.5 acres - PIN#4638-82-0584) (2) Salisbury Road/Wayside School Property (Approx. 9 acres - PIN#4763-04-7575) (3) Cochran Street Property (10 acres - PIN#4734-51-9285) With the waiver, the Iredell-Statesville School System will be allowed to dispose of the three properties. 7. Request for Approval of Amendment #3 Regarding the Contribution Agreement Between the Natural Resources Conservation Service (NRCS) & the County for the Soil Survey: This amendment will alter an agreement dated March 10, 1999. The revision is as follows. A. 4. To reimburse NRCS each year an amount not to exceed $18,403.85 for the period July 1, 2001 through June 30, 2008. Included in this reimbursement is the equivalent of $5,525 in the form of office space (including 650 square feet of office space, parking, utilities, and janitorial service). 8. Request for Approval of Budget Session Minutes Dated May 13, 2002 and May 14, 2002. END OF CONSENT AGENDA-------------------------—~ Request for a Decision Regarding the Location of the new Iredell County Library: County Manager Mashburn said there were two locations under consideration for the new library. He said there was a site on Tradd Street near the library that was inspected by the architect, and it was determined to be inadequate to provide a “footprint” for a 40,000 sq. foot building and the necessary parking. Mashburn said the site was “doable but not acceptable.” He said that when the Eastside Drive property became available the architect made an inspection and found the site acceptable. Mr. Mashburn said this site (Eastside Dr.) could easily accommodate a 40,000 sq. ft. facility, provide suitable landscaping areas, the necessary parking, and space for future expansion. Mayor John Marshall, of the City of Statesville, said his council had been approached by county officials in the past about financially contributing to the costs of the new library. Marshall said that at one meeting, the council had declined to assist, but later there was interest in waiting to find out the library needs. Marshall said he felt the library should remain downtown. He said that on June 3, 2002, he proposed two options to the city council to aid in the library’s construction. Marshall said one option was to provide a downtown site and the other was to contribute $500,000. He said the council voted to assist in the amount of $500,000 with stipulations being (1) the city would have input in the design and (2) the library would remain in the central business district. Commissioner Bowles asked about the proposed site. Mayor Marshall said the council had voted to contribute $500,000 with the two stipulations. He said the council had not actually approved the concept of providing a site. Commissioner Williams asked if the $500,000 would be enough to prepare the Tradd Street site. Mashburn said parking would be inadequate even after a multi-storied building was constructed. He said there also wouldn’t be space for landscaping and future expansion. Mr. Mashburn said his estimates indicated it would cost at least $775,000 more to use the Tradd Street site compared to the Eastside Drive property. He said the $775,000 was to buy adjoining property, cover the costs of demolition of the buildings on the property, and replace one of the buildings. Mashburn said purchasing a half acre with the money would only provide 50 more parking spaces. He said the county had previously purchased 1.76 acres and if another half acre were purchased, there would be about 2.25 acres. Mashburn said that if the existing library property were added to the 2.25, the entire tract would be about 3.35 acres. Commissioner Williams asked if the $775,000 included environmental costs. Mashburn said it did not. He said there was a dry cleaning business at the site, and it could be anticipated there might be clean-up costs. Commissioner Bowles said the architect had said a minimum of four acres was needed. He said this was why the Eastside Drive property became the site preference. Chairman Tice asked Mayor Marshall if the city had any property that would work for the site. Mayor Marshall discussed a site on Meeting, Walnut and West Front Streets estimated to cost $536,000. He said the city would be willing to close off a portion of Meeting Street. Marshall said he had already talked to representatives of the EMS and fire department, both located on Meeting Street, and he was told the street closing would not cause problems. Mayor Marshall conceded that part of the site was owned by the county and used for employee parking and the county’s recreation building. He said one part of the site was being donated to the city (Raymer Building), and the city could acquire other properties that were valued at $450,000. Marshall said demolition and environmentals would be $86,300. He said the total package would be $536,300 with no costs to Iredell County. Marshall said the owner of the Vance Hotel had requested some input, especially in regards to the parking situation. He said the hotel owner would also like permission to use the parking area when needed. Mr. Marshall said he knew parking was a key factor. Marshall said that when the buildings were demolished, the site would be 2.099880 acres of land. He said there were two municipal all-day free parking lots nearby that could be used. Marshall said the architect would have the city’s permission to place or situate the building on the site. He said the site had good ingress and egress, and it was “flat.” Mr. Marshall stressed that the city council had not voted to obtain the properties for the county, but the members had listened to the proposal. He said the only cost to the county would be the already approved $5.6 million. Marshall said the Eastside Drive property could be saved for another county project. Commissioner Ray asked what area would be designated for library parking and public parking. Marshall showed the area on a map, and he said that in addition, the municipal lots and the Vance Hotel lot could be used when necessary. Commissioner Johnson said he felt the board members would prefer for the library to remain downtown, but there were concerns. He reminded the mayor that the county would have to replace the county employee parking lot used in the proposal, and a replacement building would have to be found for the Recreation Department. Marshall said he understood it would be more difficult for the county employees to park and walk from the municipal lots. Johnson reminded everyone that a determination had been made indicating that two plus acres on Tradd Street were inadequate. He questioned how two acres on Meeting Street, as proposed by the mayor, could be adequate. Marshall said the municipal lots would help for overflow parking. He said that when research was done about the new civic center, it was learned there were 1,500 parking spaces in downtown Statesville within a four to five minute walk of the area. Commissioner Bowles asked about expansion. Marshall said expansion at the Meeting Street site could go vertical or higher. Commissioner Williams said that when Mitchell Community College’s building in Mooresville was started four years ago, it was planned for future expansion to go up or higher. He said the state codes changed, and the expansion had to go horizontal or out. Mashburn said environmental factors were some of the first issues to be considered with any site. He said there was an underground spring under the Plaza Apartments and this was evident by water seeping into the county’s Walnut Street parking lot. Mr. Mashburn said he was hearing the mayor say, assuming the city council agreed, the site would be delivered to the county in a “buildable condition.” Mashburn said that if the existing library were vacated, some county employees or departments would be moved there, but this had not been fully evaluated. He said that normally two acres of land would not be suitable. Mashburn said the architect would need to evaluate the Meeting Street site. He said the site had some positives and some negatives. He said more time was needed to fully inspect the site. Ray asked if two weeks would be adequate for the architectural review. County Manager Mashburn said the new site had been mentioned to the architect. Mashburn said some preliminary evaluations (testings) could be done to determine suitability. Mr. Mashburn said he assumed the city would pay these costs. Mayor Marshall said the city would pay, assuming the council agreed. Commissioner Johnson said it would be doing a disservice to the people of Iredell County to locate the library ona site that did not have adequate parking, room for expansion, or if the space was so small the costs for future expansion would be exorbitantly high. He said that if this occurred, he was simply shifting an inflated cost to expand to some future board of commissioners. Johnson said the current board members already knew the proposed 40,000 sq. ft. building was only 80% of what was actually needed. by Commissioner Bowles to delay the decision for two weeks to allow the architect to evaluate the site proposed by Mayor Marshall. VOTING: Ayes — 5; Nays - 0. ANNOUNCEMENT OF VACANCIES OCCURRING ON BOARDS & COMMISSIONS Adult Care Home Community Advisory Committee (1 announcement) Carolinas Partnership (1 announcement) Fire Tax District Board (3 announcements) Juvenile Crime Prevention Council (4 announcements) Mitchell Community College Board of Trustees (1 announcement) Mooresville Planning Board/ETJ (1 announcement) Nursing Home Advisory Committee (1 announcement) Planning Board (4 announcements) Region F Aging Advisory Committee (2 announcements) Region F EMS Advisory Committee (3 announcements) Social Services Board (1 announcement) ADJOURNMENT: by Chairman Tice at 9:15 p.m. to adjourn the meeting. NEXT MEETING: Tuesday, June 18, 2002, 5:00 p.m. and 7:00 p.m., Iredell County Government Center, 200 South Center Street, Statesville, NC. VOTING: Ayes — 5; Nays — 0. VA LMine IME Clerk to the Board Approved: | | | | | IREDELL COUNTY BOARD OF COMMISSIONERS PRESENTATION FROM THE LIBRARY ARCHITECT & BRIEFING MINUTES JUNE 18, 2002 The Iredell County Board of Commissioners met for a presentation by the architect for the new Iredell County Library at 4:30 p.m., and held an agenda briefing session at 5:00 p.m., on Tuesday, June 18, 2002, in the Iredell County Government Center (South Wing Conference Room), 200 South Center Street, Statesville, NC. Present: Chairman Sara Haire Tice Vice Chairman Karen B. Ray Tommy E. Bowles Steve D. Johnson R. Godfrey Williams Staff Present: County Manager Joel Mashburn, Finance Director Susan Blumenstein, Support Services Director Jim Vernon, Library Director Steve Messick, Environmental Health Supervisor Kelly Sheeks, Solid Waste Director Ron Weatherman, Solid Waste Administrative Manager Susan Cornell, Assistant Jail Supervisor Terry Beck, and Clerk to the Board Jean Moore. Guests Present: City of Statesville Mayor John Marshall, City Council Members Paula Steele and Ron Matthews, and City of Statesville Manager Rob Hites. CALL TO ORDER by Chairman Tice. PRESENTATION FROM THE ARCHITECT REGARDING THE NEW IREDELL COUNTY LIBRARY: Earle Gaulden, with the architectural firm of Craig Gaulden Davis in Greeenville, S.C., said he had visited the Meeting Street and Stockton Street sites proposed by the city officials. County Manager Mashburn gave the county’s opinion on the positives and negatives regarding the sites under consideration. These were: MEETING STREET Pros (Assumption that City of Statesville can deliver a “buildable” site) . Pedestrian friendly ° Complements governmental complex providing state/federal/city/county services within 3 blocks of the center of the city convenient to banking, shopping, churches, and other public facilities improves a blighted area of the city which is in the backyard of the county government center encourages downtown development/potential to increase tax base provides onsite parking of 130 spaces, and an additional 20+ parking spaces within easy walking distance (Note: The original proposed site on Eastside Dr. had 138 parking spaces, and the Tradd Street site had only 115 spaces. The Tradd Street site, however, is in close proximity to some adjoining parking, but is difficult to compile how many would be available for library use.) ° Maintain historical presence of library in downtown business district Cons (Assumption that City of Statesville can deliver a “buildable” site) . Expansion opportunities limited without acquiring additional land, probably at a premium price; site only 2.1 acres ° Approximately 36 Iredell County employees’ parking spaces will be displaced, and even after some shuffling of operations, a net of 16 spaces will be displaced. If library parking is utilized by county employees, this decreases patron/library employee parking to 122. ° Existing county offices will have to be demolished (Recreation) with operations located to another site. (This relocation has been anticipated for a couple of years, and no definite reuse of the rec building had been identified.) Delays commencement of library construction; site preparation will be longer Less opportunity for open green space (lawn, islands, etc.) Removes rear exit to interior parking Will be disruptive to county operations during construction Over 81% of users reside more than 2 miles from site Tight staging area; could hamper construction, increasing cost “¢€ @: 2 @ @ EASTSIDE DRIV Pros ° Easy access to Interstate 77 exit 50 and 49; 81% of the users reside more than 2 miles from the center of the city ° Site more compatible to library for future expansion of floor space and parking; 4.8 acre site ° Will complement future governmental facilities on 23-acre tract . Site will require little site preparation; construction can begin as soon as design documents are finished ° City has plans to widen Eastside Drive according to the NC TIP ° 81% (or approximately 14,500) of Iredell-Statesville students attend schools outside City of Statesville , Staging: cost will be less; ample land for contractor to use ° Construction less disruptive than downtown Cons Not pedestrian friendly, no sidewalks, area more sparsely populated At present, not close, nor complementary to, any other governmental facility Will add to traffic, as much of the land in area is presently undeveloped Removes library from historic downtown location Uncertain how property across the road will develop (zoned multi-family residential) May encourage sprawl Pros (Assumption that City of Statesville can deliver a “buildable” site) ° Pedestrian friendly Complements nearby government complex Maintains downtown presence (?) Large site (4.1 acres with corner property) Close proximity to existing library Se ee ee ee. Cons (Assumption that City of Statesville can deliver a “buildable” site) Poor vista Parking not convenient County may have to purchase additional property at estimated $250,000 cost Probably have to redesign building Site impediments not amenable to an efficient rectangular building On fringe of business district More than 81% of users reside more than two miles from site 2 SS 2 eS Library Director Messick said that, initially, larger delivery trucks would not need access to the new library. He said later, when new furniture and equipment could be purchased, larger vehicles would need easy access to the loading/receiving dock. He mentioned this due to the location and size of the Meeting Street site. Gaulden said that at the Meeting Street site, larger trucks would be able to get the turn radius, but they would not be parallel with the dock. In reference to the Meeting Street site, Commissioner Ray asked about obtaining a variance from the city. Gaulden said the site was “right on the border” of the city’s requirement for a vegetative buffer. He said that if the building was shifted towards Front Street, approximately 8,800 sq. ft. in extra space might be achieved (4,400 sq. ft. on ea. floor). Gaulden said the building would then have about 48,800 sq. ft. Then, ifa variance could be obtained, 2,000 additional sq. ft. might be gained giving a total building size of 50,800 sq. ft. Mr. Gaulden said through the years people had thrown debris in a creek that flowed across the Stockton Street site. He said that in order to use this site, the creek would have to be cleaned out and new “fill” inserted. In addition, he said the design of the facility would have to be changed -- something along an L-shape to fit the site. Mashburn noted a rectangular building had been designed for efficiency of the staff. He noted that the stream depth at the Stockton site was “deep and big.” Commissioner Bowles asked if the facility could be placed on the corner lot at the Stockton site. Gaulden said he was more inclined to locate the facility on a flat surface instead of a sloped area. Commissioner Williams said he had concerns about deciding on a site and then realizing there were problems, e.g., bad soil, or anything that might increase construction costs. He asked Mayor Marshall if he had the backing from the city if this happened. Marshall said the city was asking for the opportunity to investigate the sites. He said, “We will do due diligence. We will do soil borings. I would suspect the county plans to do the same at the Eastside Drive site.” Commissioner Johnson asked the city officials if they expected a commitment from the county to build the library on the site if an investigation was performed on it. Johnson said he couldn’t commit to a site if there was uncertainty about whether it was “buildable.” Mashburn said the city would determine if the Meeting & Stockton sites were “buildable.” He said that if the county chose either Meeting or Stockton Street, the county was saying to the city officials, “We like the site, but show us you will make it ready in two weeks.” Hites said the soil borings could begin next week. He said the city engineer and the soil engineer could work together to determine if a site was suitable. Mr. Hites said the engineers felt they could be finished in two or three weeks. He said, “Both sites Meeting & Stockton) could have a fatal flaw.” Johnson said the city was offering $750,000 to keep the library downtown. He said, “If it goes up to $1 million to get the site ‘buildable,’ the city council will again be approached for more money.” Hites agreed. Johnson said the building industry was recovering from the recession, and the county’s $5.6 million might not obtain everything that was originally planned. Commissioner Bowles asked if the Stockton Street corner lots could be purchased. Steele said John & Kay Martin owned them, and they were for sale. Commissioner Williams asked the architect about the feasibility of using the Meeting Street site. Gaulden said the “geometry” had been proven. He said, however, there wouldn’t be as much room for expansion. He said that, originally, a building with two-and-a-half stories had been proposed for the Tradd St. site. Mr. Gaulden said the half story on the bottom was basically the mechanical room and the shipping/receiving area. Messick said the two-and-a-half story building was “site specific” for the Tradd Street topography. Mr. Gaulden said the Meeting Street location would not be conducive to a three story or two-and-a-half story structure. He said some areas would have to be built up four or five feet deep with “fill” dirt. Messick said the library construction plans had been reduced twice. He said the proposed 40,000 sq. ft. building would be adequate for about 15 years. Thereafter, expansion would be needed. He said branch libraries would probably be needed in the future, but a central library was still a necessity. Mr. Messick said it was more cost effective to have a central library for the satellites. Commissioner Ray said several years ago the Mitchell College Board of Trustees had built a center in Mooresville, with plans at that time, for expansion to occur going up or vertical. However, the state building code changed and the expansion had to go out or horizontal. Mrs. Ray asked if there were ways to plan an additional story for the Meeting Street site. Gaulden said the footings would have to be planned to hold the weight of an additional floor. He said that if this decision was made, the county would have “to bite the bullet now, cost wise, or be prepared to tear down some of the structure in the future.” Gaulden said it was hard to predict what changes might occur in construction regulations. Steele said the city wanted a site priority listing from the county. Mashburn said the county staff could not recommend the Stockton Street location. Mr. Gaulden added that this site was not his preference either. Marshall said, “We are prepared to bring earnest money to confirm that we can do the project.” He said, “If we do our due diligence, we expect you to build a library on the site.” Mashburn said to the commissioners, in reference to the Meeting Street site, “You’re not committing to building a library on it.” He said the site had to be “buildable.” REQUEST FOR APPROVAL OF A PROPOSAL/AGREEMENT WITH ARRINGTON GRADING, INC., REGARDING THE GRINDING & REMOVAL OF WOOD WASTE PRODUCTS FROM THE IREDELL COUNTY LANDFILL: Solid Waste Director Weatherman said Mr. Phil Arrington desired to grind wood waste at a cost of $9 per ton. Mr. Weatherman said the proposal would be advantageous to the county, both in labor and equipment. He said the public and the City of Statesville would not be inconvenienced by the arrangement. REQUEST FOR APPROVAL OF A 2001-2002 CAPITAL OUTLAY AMENDMENT FOR THE IREDELL-STATESVILLE SCHOOL SYSTEM: [redell-Statesville Schools Superintendent Dr. Julia Williams and Finance Director Terry Haas said an amendment was needed for the 2001-02 budget in capital outlay. The amendment included: FY July 1, 2001 — June 30, 2002 Budget Increases/Decreases | Amended Budget Third Creek Elementary 2,903,780 (324,723.00 2,579,057.00 Annual Renovations 857,297 (118,280.53) 739,016.47 ISS will receive approximately $45,000 in sales tax refunds to offset expenditures under annual renovations. Roofing 300,000 (31,811.95) 268,188.05 Boiler/HVAC 300,000 (15,311.36) 284,688.64 Mobile Unit Set-up 150,000 38,681.03 188,681.03 Maintenance Vehicles 50,000 (8,760.40) 41,239.60 Paving 50,000 (18,800.00) _ | 31,200.00 Waste Water 450,000 (160,761.44) | 289,238.56 Furniture/Equipment 479,760 (11,275.00) 468,485.00 (ISS will receive approximately $21,200 in sales tax refunds to offset expenditures under furniture & equipment.) Technology 100,453 (50,791.35) 49,661.65 Total 5,641,290 (701,834.00) | 4,939,456.00 REQUEST FOR APPROVAL OF A RESOLUTION AUTHORIZING SUSAN BLUMENSTEIN TO FILE AN APPLICATION WITH THE LOCAL GOVERNMENT COMMISSION FOR THE IREDELL COUNTY GOVERNMENT CENTER-SOUTH (ICGC-S) FINANCING: Blumenstein said a resolution was required by the Local Government Commission for the ICGC-S financing. She said the resolution would include the promissory note of $1,900,000, used to purchase the former hospital building (this will be refinanced), plus additional funds of $1,610,000 to renovate the facility for courts and office space, and the possible renovation of an additional floor at a cost of $923,200, ifa leasee is found. REQUEST FOR APPROVAL OF A FINANCING PROPOSAL FROM THE BANK OF AMERICA FOR THE IREDELL COUNTY GOVERNMENT . CENTER-SOUTH (ICGC-S) PROJECT: Mrs. Blumenstein said two options were presented to area banking institutions regarding the ICGC-S financing. She said the lowest interest rate, for a fixed-rate financing, was from the Bank of America at: RATE PREPAYMENT PENALTY BANK FEES RATE COMMITMENT Option A 4.59% 15-yr. fixed 3% Years 1-5 $7,500 Est. to August 30, 2002 Option B 4.49% 10-yr. fixed 2% Years 6-10 1% Years 11-15 Option A = $3,510,000 for refinancing purchase of bldg.+ renovations 15-yr. Option B = $923,200 for renovations on property to be leased 10-yr. CALL FOR A PUBLIC HEARING ON JULY 2, 2002 REGARDING THE IREDELL COUNTY GOVERNMENT CENTER-SOUTH (ICGC-S) FINANCING: Blumenstein said a public hearing on July 2 had been requested regarding the ICGC-S financing. REQUEST FOR APPROVAL OF AN INDIRECT COST ALLOCATION PLAN/AGREEMENT WITH MAXIMUS, INC., FOR FISCAL YEAR ENDING JUNE 30, 2002, FISCAL YEAR ENDING JUNE 30, 2003, AND FISCAL YEAR ENDING JUNE 30, 2004 & AUTHORIZATION FOR THE COUNTY MANAGER TO SIGN THE AGREEMENT: Blumenstein said this three-year agreement would permit MAXIMUS, Inc., to prepare annual reports necessary to receive state and federal grant reimbursements for indirect costs associated with the social services department, along with Medicaid reports for EMS and the health department. Mrs. Blumenstein said the total cost was $28,200, or $9,400 each year. REQUEST FOR APPROVAL TO APPLY FOR AN E-COMMUNITIES PUBLIC ACCESS GRANT IN THE AMOUNT OF $12,000: The county manager said a $12,000 grant was available from the state, and the money would be used to purchase computers for Statesville and Mooresville. Commissioner Williams said he thought the E-communities initiative was supposed to aid rural areas. Mashburn said Statesville and Mooresville also qualified for the grant funds. ADJOURNMENT: Chairman Tice at 6:50 p.m., adjourned the briefing session. | Approved: Suty |b, LOOX . C. NTeL_Cawm tite: Clerk to the Board IREDELL COUNTY BOARD OF COMMISSIONERS REGULAR MINUTES JUNE 18, 2002 The Iredell County Board of Commissioners met in Regular Session on Tuesday, June 18, 2002, at 7:00 p.m., in the Iredell County Government Center, 200 South Center Street, Statesville, NC. Present: Chairman Sara Haire Tice Vice Chairman Karen B. Ray Tommy E. Bowles Steve D. Johnson R. Godfrey Williams Staff Present: County Manager Joel Mashburn, County Attorney Bill Pope, Finance Director Susan Blumenstein, and Clerk to the Board Jean Moore. CALL TO ORDER by Chairman Tice. INVOCATION by Commissioner Bowles. PLEDGE OF ALEGIANCE ADJUSTMENTS TO THE AGENDA: by Chairman Tice to adjust the agenda by the following actions. Revision: * Mr. James Lester, instead of Ms. Shelley Williamson, will present the information Regarding the Community Development Block Grant Scattered Site Housing Program Additions: * Call for a Public Hearing on July 2, 2002, at 7:00 p.m., Regarding the Adoption of a Resolution that Will Enable the County to Levy the Third One-half Cent Sales and Use Tax * Request for Approval of the FY 2002-2003 Health Department Fee Schedule & Policy * Request for Approval of Budget Amendment #54 for the Department of Social Services to Adjust its FY 2001-2002 budget * Request for Approval of Budget Amendment #55 to Recognize a Paving Reimbursement ($71,000) from the North Carolina Department of Transportation and to Appropriate to Fairview United Methodist Church * Request from the Sheriff's Department for Approval of Budget Amendment #56 to allow Seized Funds to be used for Contracted Services ¢ Request for Approval of a Financing Proposal from the Bank of America for the Iredell County Government Center-South (ICGC-S) Project * Call for a Public Hearing on July 2, 2002, at 7:00 p.m. , Regarding the Iredell County Government Center-South Financing * Request for Approval to Apply for a Grant from the North Carolina Rural Internet Access Authority in the Amount of $12,000 Deletion: * Closed Session for Property Acquisition/G.S. 143-318.11(a) (5) Chairman Tice recognized Troutman Town Alderman Gene Holleman, who was in attendance at the meeting. APPOINTMENTS BEFORE THE BOARD North Carolina Department of Transportation Board Member Frank Johnson Spoke in Reference to: (1) A Request for the Adoption of a Resolution Authorizing the NC Department of Transportation and Division of Highways to Widen a Part of SR 1100 (Brawley School Road) & Relocate a Portion of SR 1303 (Perth Road) to Improve the Intersection of NC 150, SR 1303, & SR 1180 (Doolie Road) and (2) A Request for Support of a Scenic Byway Designation for Highway 21: = Mr. Frank Johnson said the passage of the first resolution would allow him to talk with the legislators about using discretionary money ($350,000) for road widening in the Brawley School Road area. He said the work would help to alleviate traffic congestion problems until major repairs, identified in the Transportation Improvement Program, could be accomplished. Mr. Johnson said the Doolie Road work had been requested by the school system for Lake Norman High School, and “small urban funds” would pay the costs. He said the work would create one crossroads and traffic light making the school area safer. Department of Transportation Board Member Johnson said attractive and interesting road segments throughout the state had been designated as scenic byways. He suggested that Highway 21, from the Mecklenburg County line through Iredell County and into Virginia be designated as a scenic byway, and he requested support for the proposal. He said the state had criteria that had to be met, but the designation wouldn’t cost anything. Mr. Johnson said there would be some regulations or limitations regarding billboards; however, the designation would not impede development. by Commissioner Steve Johnson to adopt the following two resolutions. VOTING: Ayes — 5; Nays — 0. RESOLUTION AUTHORIZING THE NORTH CAROLINA DEPARTMENT OF TRANSPORTATION AND DIVISION OF HIGHWAYS TO WIDEN A PART OF SR 1100 (BRAWLEY SCHOOL ROAD) AND RELOCATE A PORTION OF SR 1303 (PERTH ROAD) TO IMPROVE THE INTERSECTION OF NC 150, SR 1303, AND SR 1180 (DOOLIE ROAD) IN IREDELL COUNTY WHEREAS, the North Carolina Department of Transportation and Division of Highways proposes to: Item #1 ($250,000.00): Widen SR 1100 (Brawley School Road) from two lanes to three lanes from the entrance to Morrison Plantation in a south-westerly direction to the intersection of SR 1179 (Oak Tree Road), a distance of 0.57 miles. Item #2 ($150,000.00): Relocate a portion of SR 1303 (Perth Road) to improve the intersection of SR 1303, NC 150, and SR 1180 (Doolie Road) to accommodate signalization. NOW, THEREFORE, BE IT RESOLVED, that the Iredell County Board of Commissioners, the official governing body of Iredell County, North Carolina, hereby authorizes the North Carolina Department of Transportation and Division of Highways to improve SR 1100 (Brawley School Road) from the Morrison Plantation entrance to SR 1179 (Oak Tree Road) and relocate a portion of SR 1303 (Perth Road) to improve the Intersection of SR 1303, NC 150, and SR 1180 (Doolie Road). kee RESOLUTION SUPPORTING THE DESIGNATION OF HIGHWAY 21 AS A PART OF THE STATE OF NORTH CAROLINA’S SCENIC BYWAYS PROGRAM WHEREAS, the North Carolina Department of Transportation has established a Scenic Byway Program to designate interesting and beautiful segments of North Carolina’s highway system; and WHEREAS, the segments of Highway 21 located within Iredell County’s governmental jurisdiction offer many scenic vistas; and WHEREAS, the recognition and designation of Highway 21 as a Scenic Byway would be a source of pride and encourage visitation from citizens within this great county, state and nation; and WHEREAS, Iredell County supports the designation of Highway 21 as a Scenic Byway. NOW, THEREFORE, BE IT RESOLVED that the Iredell County Board of Commissioners respectfully requests the North Carolina Department of Transportation to take this resolution under consideration and designate Highway 21 as a State Scenic Byway. kee * MS. BONNIE NEWTON DESIRES TO SPEAK IN REFERENCE TO A MINIMUM HOUSING ORDINANCE FOR IREDELL COUNTY: (Ms. Newton had an appointment before the board in reference to a minimum housing ordinance; however, she did not attend the meeting.) PRESENTATION FROM JAMES LESTER, CENTRALINA COUNCIL OF GOVERNMENTS, REGARDING THE COMMUNITY DEVELOPMENT BLOCK GRANT SCATTERED SITE HOUSING PROGRAM: Mr. James Lester, with the Centralina Council of Governments, said a block grant of $400,000 had been awarded to Iredell County from the North Carolina Department of Commerce. He said the money was for the repair of homes owned by low and moderate-income persons (households with an income less than 50% of the county’s median family income or: a one-person household of $20,150; two-person household of $23,000; three-person household of $25,900; and four person household of $28,750 or less). Lester said the grant had been on a competitive basis in the past, and the state ranked the requests on the availability of funds. Now, he said each county was given $400,000 every three years. Mr. Lester said the responsibility of the county, should it choose to accept the grant, would be to design an eligibility plan and notify the local municipalities. | Then, each municipality desiring to participate would send a listing of potential homeowners that would be reviewed by a committee. He said the board of commissioners could serve as the committee, or one could be established. Mr. Lester said the entire process was on a 36-month cycle, and in August, a letter would be sent to the county indicating the funds were available. In October, a workshop would be held by the state, and in February of 2003, counties would hold public hearings. Mr. Lester said funding approval would be issued in May 2003, and by November, all of the grant stipulations/criteria would have to be met and submitted to the state. Mr. Lester said the county needed to determine if it wanted to administer the program in-house or contract out. He said funds were provided in the grant for project administration, and this would be about 18% of the budget. Commissioner Williams asked if there were any stipulations regarding the contractors. Lester said notices would have to be sent to licensed general contractors with “good track records” in housing rehabilitation work. Mr. Lester said the purpose of his visit was to give notice about the funds, and to offer Centralina’s assistance in the administration of the grant. REQUEST FOR A DECISION REGARDING THE LOCATION OF THE NEW IREDELL COUNTY LIBRARY: Statesville Mayor John Marshall said two sites had been identified as potential locations for the new library, or the offer of $500,000 was still available. He said a benefactor was also offering $200,000 with the same condition -- the library had to be built in the central business district. In addition, Marshall said another benefactor would provide standard building brick estimated to be worth $30,000 - $50,000 with the same location condition. He said the sites were located on Meeting Street and Stockton Street. Mayor Marshall requested that the county allow the city to investigate as quickly as possible to see if a site was “buildable,” if the county liked either of the two sites. Marshall proposed that the attorneys for the city and county, the two managers, the chairman of the commissioners and himself, meet and clearly define what is expected of the governing bodies. He said that if it is found, after the city’s due diligence, that either of the sites is workable, the city is prepared to “go forward.” Marshall said that if something is wrong with the sites, the city would “stop.” County Manager Mashburn then described the negatives and the positives of the three sites (Eastside Drive, Meeting Street and Stockton Street). (See briefing minutes). He said all three sites fell within the city limits. Library Architect Earle Gaulden said the Eastside Drive site had 4.8 acres with enough parking for 138 cars. He said the site had easy access for tractor trailers and the bookmobile, and it had much land for expansion. Gaulden said the Meeting Street site was 2.1 acres with enough parking for 130 cars. Mr. Gaulden said tractor trailers would have to “come around the building and then out” for deliveries. He said a plateau would have to be created on the site for the 20,000 sq. ft. plate. Mr. Gaulden said the city would have to position retaining walls around the site. Mr. Mashburn said the county staff had reviewed the Meeting Street site with the assumption the city could deliver it as “buildable.” He said someone needed to clarify with the architect what “buildable” meant. Chairman Tice asked if the county staff had any recommendations on the sites. Mr. Mashburn said that of the two downtown sites, without question, the Meeting Street location was the staff and architect’s preference. He said, however, the staff didn’t think it was the appropriate location for the library. Mashburn said a library on the Meeting Street site would improve and complement the government complex facilities, but the Eastside Drive location was his personal preference. Gaulden said that on Eastside Drive there was unlimited expansion space. He said that if a variance could be obtained from the city, 2,000 extra sq. ft. could be gained at the Meeting Street site. Also, if the building (Meeting Street) could be shifted forward eight feet, facing Front Street, an additional 8,800 sq. ft. could be obtained. Commissioner Bowles said he understood that in order to place the building on the Stockton Street site, the design plans would have to be eliminated and the process started over. Gaulden said this was correct. Commissioner Bowles said the facts and the figures both pointed out that Eastside Drive was the best location; however, there was a strong desire to work with the city on the project. Commissioner Williams asked what would happen if the Meeting Street site was found unsuitable during the city’s investigation. Mayor Marshall said the city was requesting the opportunity to assure this did not happen. He said, “We are prepared to spend money. We are prepared to do due diligence that will confirm by experts coming in and advising on soil compaction and borings, and we’ll make sure we have the monies in place that will handle the infrastructure costs required to move things around. Then, we’ll come back to you and say, ‘This is doable.’” He said, “We'll be sure about it, because we’re about to commit money.” Marshall said that any money saved out of the $500,000, the $200,000, and the brick would be given to the county. Marshall said it was his desire to come in under budget. Commissioner Johnson said he had talked with the Texaco Station owners at the Meeting Street site. He said the owners would definitely be impacted if the site was chosen, and many others would be inconvenienced by the closing of the street. Johnson said the county manager said that 81% of the people using the library did not live within the two mile radius of the center of the city. He asked the mayor what was expected of the commissioners. Johnson asked how the city council would interpret the vote if the commissioners voted for the Meeting Street property. Johnson said, “Does it mean the city will spend $700,000 or $2 million to achieve a ‘buildable’ site?” He asked, assuming the county voted on the Meeting Street site, if the city would interpret the vote to mean the county’s deliberations were over. Marshall said he understood the dilemma, but it worked both ways. He said the city was asking for a “good faith intention.” He said he expected some assurance that once a return trip was made with the money and a statement indicating the site was “buildable,” the county would accept it as such. Williams asked the timeframe to determine the site suitability. Marshall said the holidays were coming up, but one individual could inspect the site in one week and another had given a two-week estimate. He said the owners had already been approached. Mayor Marshall said he could not give a definite answer, but the process would certainly not take an undue amount of time. He said the city could give an update at the commissioners’ meeting on July 16. Bowles said he understood the city was going to take the $700,000 and try to make the site “buildable.” He said he was hearing that the city would make the site “buildable” with the money it had, or with any additional money raised to make it “buildable.” He said, “If it is realized a ‘buildable’ site cannot be delivered, the library will go to Eastside Drive.” Bowles said the board had to determine whether it was worth taking $700,000 to build downtown on a site that had limited future expansion space. Mayor Marshall said he was “pretty sure” the city would agree to the variance and this would give an extra 2,000 sq. ft. on Meeting Street. He said that if the site was found “undoable,” he would return to the commissioners and advise of this finding. Commissioner Bowles asked for a definition of “buildable.” Commissioner Johnson said his understanding of “buildable” was: * The compacted soil would support the weight of the building. Any environmental concerns would be remedied. The relocation of any underground or above ground utilities would be addressed. The construction of any necessary retaining walls would be addressed. Commissioner Bowles added that it would be contingent upon the variance. Architect Gaulden said “buildable” should also include the removal of any pavement. Mayor Marshall said he already understood that some infrastructure would have to be moved at the Meeting Street site. He said he understood all of the elements that had been given for the term of “buildable.” Marshall said he thought the county should also be prepared to spend what site money it would have spent on Eastside Drive on the Meeting Street property. by Commissioner Ray to accept the Meeting Street site as the location of the new Iredell County Library with the understanding that the City of Statesville will deliver, not later than August 6, 2002, (1) documentation to show the site is suitable for the construction and (2) documentation to show the City of Statesville has committed resources to put the site in a “buildable” condition. Additionally, the “buildable” site will be delivered to the county not later than January 15, 2003. VOTING: Ayes — 5; Nays — 0. sie ee -CONSENT AGENDA ann by Commissioner Johnson to approve the following 14 consent agenda items. VOTING: Ayes — 5; Nays — 0. 1 Request for Approval of the May Refunds & Releases Breakdown of Releases $34,098.80 County $25,288.75 Solid Waste Fees 185.00 E. Alex. Co. Fire #1 12.42 Shepherd’s Fire #2 44.36 Mt. Mourne Fire #3 62.06 All County Fire #4 1,828.47 Statesville City 2,252.56 Statesville Downtown 17.13 Mooresville Town 3,364.09 Mooresville Downtown 0 Mooresville School 932.15 Love Valley 0 Harmony 0 Troutman 111.81 Breakdown of Refunds 1,693.12 County 1,053.25 Solid Waste Fees 116.00 E. Alex. Co. Fire #1 0 Shepherd’s Fire #2 6.79 Mt. Mourne Fire #3 0 All County Fire #4 64.25 Statesville City 0 Statesville Downtown 0 Mooresville Town 168.12 Mooresville Downtown 0 Mooresville School 44.71 Love Valley 0 Harmony 0 Troutman 240.00 2. Request for Approval of a Proposal/Agreement with Arrington Grading, Inc., Regarding the Grinding & Removal of Wood Waste Products from the Iredell County Landfill: (Mr. Phil Arrington will be allowed to grind wood waste at the landfill at $9 per ton.) 3. Request for Approval of the Following Budget Amendments: #52 To transfer funds from Contingency ($20,000) to cover utility costs at the jail. (The line item was cut $15,000 when the budget was decreased due to revenue shortfalls from the state.) In addition, $5,000 was added for specialized legal services/fees. #53 To adjust the Commissioners budget prior to June 30, 2002. (There is no increase in the budget, the transfers are needed to move funds between line items due to revenue shortfalls from the state.) Board member fees Salaries & Wages-Overtime FICA Retirement Advertising Dues/Subscriptions Insurance/bonds Library materials Training/Development Travel Change (2,070) 115 (95) 50 500 10 (400) (1,925) (400) 365 #54 To adjust the Department of Social Services 2001-2002 budget for adjustments needed prior to June 30, 2002. Object of Expenditures Fees Paid to Board Members Salaries Salaries Part-time Salaries - Overtime In Home Aides FICA Health Insurance Retirement & 401K Professional Services Advertising Dues and Subscriptions FY 2001-2002 Budget Amendment #54 Number 5100-01 3,600 5100-02 5,358,800 5100-03 13,001 5100-04 20,800 5100-15 4,500 5125-01 412,500 5125-02 642,900 5125-03 539,300 5200-05 14,500 5300-00 9,200 5305-00 2,060 01-02 Rev Bud Est. 12 mo. 3,600 5,327,620 9,426 18,800 4,850 394,535 641,250 527,421 19,280 9,802 1,130 Inc/Dec (31,180) (3,575) (2,000) 350 (17,965) (1,650) (11,879) 4,780 602 (870) Total 3,600 5,327,620 9,426 18,800 4,850 394,535 641,250 527,421 19,280 9,802 1,130 Insurance and Bonds Maint/Repair Bldgs & Grounds Maint/Repair .Equipment Maint/Repair .Auto Postage Building Rental Equipment Rental Supplies Automotive Supplies Janitorial Supplies Printing Telephone Training and Development Travel Utilities Elect & Water Utilities Gas and Fuel Contracted Services Janitorial Contracted Services Other Contracted Services Hardware Contracted Services .Software IV-B Adoption Assistance IV-E Adoption Assistance TANF Payments TANF County Initial PA Payments TANF Emergency Assistance Adult Protective Ess Serv Aid to the Blind Bank Acct Histories CAP-DA Crisis Intervention Day Care for Children Day Care for Adults Domestic Violence Families for Kids Food Stamp Emp & Training FS EBT State FC Room/Board IV-B AFDC FC Room/Board IV-E Other Foster Care Expend State FC TEA General Relief Hospital and Medical Care LINKS Revolving Act. Independent Living Services Work First Employment Medicaid Transportation Services MOE 150% Physician Fees & Birth Certif Rest Home Revolving Account Special Assist-Adults Specialized Psychotherapy Surplus Food Distribution SW Certificate & License Vol Support Agree Fees Capital Outlay-Land Capital Outlay-Equipment Land and Land Improvements Depreciable Assets Non Depreciable Assets DSS Admin Reimbursement 5315-00 5325-00 5325-01 5325-02 5340-00 5345-00 5345-01 5350-00 5350-04 5350-14 5350-18 5355-00 5360-00 5362-00 5370-00 5370-01 5375-04 5375-08 5375-12 5375-14 5530-01 5530-02 5534-02 5534-04 5534-08 5536-00 5537-00 5538-00 5540-00 5542-01 5546-01 5546-02 5546-24 5547-00 5550-01 5550-02 5552-01 5552-02 5552-03 5552-10 5560-00 5562-00 5563-00 5564-00 5566-01 5570-00 5570-02 5572-00 5574-00 5576-00 5578-00 5580-00 5584-00 5586-00 5588-00 5800-00 5800-08 60-1000 61-0000 62-0000 Total 104630 450000 100,300 20,000 13,900 200 64,700 49,620 120,000 61,000 600 1,900 4,500 95,000 35,000 138,000 29,000 8,000 15,024 200,000 1,269 17,540 35,000 74,000 1,000 38,000 196,000 200 13,700 9,300 99,000 171,620 4,026,173 140,000 12,800 60 5,300 22,000 236,000 525,000 59,800 32,300 2,500 13,500 6,000 280 36,300 3,973,592 192,000 277,000 1,300 1,800 1,169,270 4,000 7,300 2,800 1,121 28,500 19,411,170 (4,800,014) 100,300 17,584 21,696 200 64,700 48,000 121,826 62,280 690 2,190 5,140 95,000 27,500 138,000 23,551 5,300 15,024 204,096 1,269 17,040 37,575 79,032 1,000 40,212 196,000 200 13,700 9,300 96,000 171,620 4,000,000 140,000 12,800 80 5,300 22,000 223,296 525,000 59,800 32,300 2,500 13,500 7,164 560 32,100 4,079,345 238,972 277,000 1,300 300 1,129,353 3,000 13,000 0 2,800 1,121 0 501 19,639 0 19,416,470 (2,416) 7,796 (1,620) 1,826 1,280 90 290 640 (7,500) (5,449) (2,700) 4,096 (500) 2,575 5,032 2,212 (3,000) (26,173) 20 (12,704) 1,164 280 (4,200) 105,753 46,972 (1,500) (39,917) (1,000) 5,700 501 (8,861) 5,300 (5,300) 100,300 17,584 21,696 200 64,700 48,000 121,826 62,280 690 2,190 5,140 95,000 27,500 138,000 23,551 5,300 15,024 204,096 1,269 17,040 37,575 79,032 1,000 40,212 196,000 200 13,700 9,300 96,000 171,620 4,000,000 140,000 12,800 80 5,300 22,000 223,296 525,000 59,800 32,300 2,500 13,500 7,164 560 32,100 4,079,345 238,972 277,000 1,300 300 1,129,353 3,000 13,000 2,800 1,121 501 19,639 19,416,470 (4,805,314) #55 To recognize a paving reimbursement of $71,000 from the North Carolina Department of Transportation and for appropriation to Fairview United Methodist Church, 4. Request for Approval of a 2001-2002 Capital Outlay Amendment for the Iredell- Statesville School System (see briefing minutes). $. Request for Approval of a Resolution Authorizing Susan Blumenstein to File An Application with the Local Government Commission for the Iredell County Government Center-South Financing (The resolution is as follows.) RESOLUTION AUTHORIZING THE FILING OF AN APPLICATION FOR APPROVAL OF A FINANCING AGREEMENT AUTHORIZED BY NORTH CAROLINA GENERAL STATUTES §160A-20 WHEREAS, the County of Iredell, North Carolina (the “County”) is required to provide appropriate and adequate space for functions of the court system that are carried out at the local level; and WHEREAS, the County desires to better serve its citizens by providing centralized facilities for courts and office space for Court personnel, Sheriff's office, and Health Department; and, WHEREAS, the County issued a promissory note of $1,900,000 for the purchase of an existing hospital building with plans to renovate the facility, and the County desires to refinance the promissory note and borrow additional finds of $1 ,610,000.00 for the renovation of the space to be occupied by County offices; and WHEREAS, the County may desire to borrow funds of $923,200 to renovate an additional floor of the facility for a possible ten-year lease to the State of North Carolina; and WHEREAS, the County desires to finance the Project by the use of an installment contract authorized under North Carolina General Statute § 160A-20; and WHEREAS, the findings of fact by this governing body must be presented to enable the North Carolina Local Government Commission to make its findings of fact set forth in North Carolina General Statute §159-151 prior to approval of the proposed contract. NOW, THEREFORE, BE IT RESOLVED that the Board of Commissioners of Iredell County, meeting in regular session on the 18" day of June, 2002, makes the following findings of fact: I. The proposed contract is necessary and expedient because courtroom space previously provided by the Town of Mooresville is no longer available to the County, and facilities are currently being leased for probation, parole, and the Sheriff. 2. The proposed contract is preferable to a bond issue for the same purpose because the cost of the project exceeds the amount that can be made available from current appropriations, unappropriated fund balances, and non-voted bonds that could be issued pursuant to the “two-thirds limitation.” Interest rates are comparable to those borne by general obligation bonds and issuance costs will be minimal with a direct placement financing. 3. The sums to fall due under the proposed contract are adequate and not excessive for the proposed purpose. 4. The County’s debt management procedures and policies are good and its debt is managed in strict compliance with law. 5. It will not be necessary to increase taxes to meet the sums to fall due under the proposed contract. 6. The County is not in default in any of its debt service obligations. 7. The county attorney has rendered an opinion that the proposed Project is authorized by law and is a purpose for which public funds may be expended pursuant to the Constitution and laws of North Carolina. NOW, THEREFORE, BE IT FURTHER RESOLVED that the Director of Finance and Administration is hereby authorized to act on behalf of Iredell County, North Carolina in filing an application with the North Carolina Local Government Commission for approval of the Project and the proposed financing contract and other actions not inconsistent with this resolution. This resolution is effective upon its adoption this 18th day of June, 2002. 6. REQUEST FOR APPROVAL OF A FINANCING PROPOSAL FROM THE BANK OF AMERICA FOR THE IREDELL COUNTY GOVERNMENT CENTER-SOUTH (I1CGC-S) PROJECT: (see briefing minutes) 7. CALL FOR A PUBLIC HEARING ON JULY 2, 2002, AT 7:00 P.M., REGARDING THE IREDELL COUNTY GOVERNMENT CENTER-SOUTH (ICGC-S) FINANCING: (The hearing will be held to receive citizen comments about the proposed financing.) 8. REQUEST FOR APPROVAL OF AN INDIRECT COST ALLOCATION PLAN/AGREEMENT WITH MAXIMUS, INC., FOR FISCAL YEAR ENDING JUNE 30, 2002, FISCAL YEAR ENDING JUNE 30, 2003, AND FISCAL YEAR ENDING JUNE 30, 2004 & AUTHORIZATION FOR THE COUNTY MANAGER TO SIGN THE AGREEMENT 9. REQUEST FOR APPROVAL OF THE FY 2002-2003 IREDELL COUNTY BUDGET ORDINANCE: The following ordinance was approved. It does not include the funding for the Criminal Justice Partnership Program of $121,930 or the VisionsWork Youth Services Program (Juvenile Crime Prevention Council funds of $25,000 and Governor’s Crime Commission Grant of $151,500). BUDGET ORDINANCE 2002 — 2003 IREDELL COUNTY, NORTH CAROLINA Be it ordained by the Board of Commissioners of Iredell County, North Carolina: Section 1. The following amounts are hereby appropriated in the General Fund for the operation of the County Government and its activities for the fiscal year beginning July 1, 2002, and ending June 30, 2003, in accordance with the chart of accounts heretofore established for this County: County Commissioners $ 96,490 Administration 261,745 Human Resources 280,900 Elections 219,405 Finance 536,085 Tax Administration & Land Records 2,028,590 Information Systems Management 888,375 Register of Deeds 810,940 Maintenance & Support Services 897,595 Meeting Street Service Center 47,665 Iredell County Government Center-South 47,580 Vehicle Service Center 186,350 Courts 483,580 Legal 66,000 Economic Development 971,430 General Governmental 1,070,055 Special Appropriations 1,820,690 Sheriff's Department 6,332,490 Jail 3,726,570 Fire Marshal 290,790 Emergency Medical Services 2,976,315 ECOM 836,695 Animal Control 577,175 Planning & Enforcement 1,847,815 Cooperative Extension Service 323,715 Health Department 5,393,665 Human Services Building 240,210 Transportation Services 574,220 Social Services Administration 20,645,225 Veterans Service 86,625 Library 2,178,270 Recreation & Parks 800,445 School Funding 40,765,925 Debt Service 588,820 Other Financing Uses 608,280 Total Expenditures-General Fund $99,506,725 Section 2. It is estimated the following revenues will be available in the General Fund for Fiscal Year beginning July 1, 2002 and ending June 30, 2003. Taxes: Ad Valorem-Current $49,768,515 ‘ Ad Valorem-Delinquent 1,500,000 * Tax Penalties & Interest 406,000 Local Option 1-Cent Sales Tax 10,895,880 1983 Local Option “2¢ Sales Tax 4,668,605 1986 Local Option /2¢ Sales Tax 4,629,590 Interest on Investments 800,000 ABC 5¢ Bottle Tax 25,000 Tax Collection Fees 314,100 Court Facility Fees 251,300 Health Department Revenues 2,831,485 Social Services Revenues 10,332,355 Public School Building Capital Fund 928,020 Interfund Loan — from Solid Waste 2.30112 Other Financing Sources 970,830 Other Revenues 8,833,830 Total Revenue-General Fund $ 99,506,725 Section 3. There is hereby levied a tax rate of $ .47 per One Hundred Dollars Valuation of property listed for taxes as of January 1, 2002. Total property valuation for ad valorem taxes for the 2002-2003 fiscal year is estimated to be $11,021,071,442. The tax collection rate for fiscal year 2002- 2003 is estimated to be 96.08%. Section 4. Schedule B taxes shall be levied in accordance with the North Carolina Revenue Act. Section 5. All ABC — 5 cents Bottle Tax Revenues received from Code 347-01 of the 2002- 2003 General Fund Revenues are hereby designated to support the County’s 2002-2003 appropriation designated for alcoholic rehabilitation programs. Section 6. Capital Outlay funds are appropriated to the two school units as follows: Mooresville Iredell-Statesville | Graded School Schools District Total Restricted Sales Taxes $ 3,414,954 $ 763,382 $ 4,178,336 7\%¢ Ad Valorem Tax 6,740,195 1,201,592 7,941,787 Public School Capital Fund 773,035 154,980 928,015 Totals $10,928,184 $2,119,954 $13,048,138 Capital Outlay appropriated by the Board of Commissioners is to be expended for the following categories as contained in G.S. 1 15C-426(f): (1) Acquisition of land (2) Building acquisition and construction (3) Acquisition or replacement of furnishings and equipment (4) Acquisition of school buses (5) Acquisition of activity buses 10 Approved Capital Expenditures for the two school units are as follows: Iredell-Statesville Schools Debt Service on G.O. Bonds $ 1,645,715 Debt Service on 1993 COPs 1,601,600 Debt Service on 2000 COPs 3,592,219 Debt Service on 2001 Installment Loan 502,884 Third Creek Elementary School 477,505 Roofing 325,000 Annual Renovations 410,000 Bus Garage Addition — Phase 1 485,000 Paving 100,000 i Boiler/HVAC 200,000 Waste Water 300,000 Mobile Unit Set-up 150,000 Custodial Equipment 35,000 Maintenance Equipment 50,000 Lake Norman High Equipment 70,000 Third Creek Elementary Equipment 25,000 Furniture 75,000 Surveillance Cameras 60,000 Child Nutrition Equipment 50,000 Technology 174,000 Athletic Equipment 20,000 Workforce Development Equipment 25,000 Buses (5) 250,000 Maintenance Vehicles 69,605 Future School Construction Projects 234,656 Total — Iredell-Statesville Schools $10,928,184 Mooresville Graded School District Debt Service on G. O. Bonds $ 378,035 Debt Service on 2000 COPs 595,085 Design Phase for New School 77,334 N.F. Woods Building Addition 150,000 N.F. Woods Remodel Vacated Classes 50,000 Mooresville Middle School Projects 147,000 Mooresville Intermediate Computer Lab 30,000 Parkview Renovations & Computer Lab 56,500 South Renovations & Construct Kiln Room 36,000 Mobile Unit Set-up 45,000 County Bus Garage Addition 25,000 ADA Compliance-system wide 5,000 Technology 125,000 School Furniture & Equipment-including growth 80,000 Child Nutrition Equipment 25,000 Custodial/Maintenance Equipment 25,000 Transportation Equipment 5,000 Band Instruments 20,000 Telephone System Replacements 30,000 Buses 215,000 Total-Mooresville Graded Schools $2,119,954 Deviation of more than 10% from approved Capital Expenditures will require prior approval from the Iredell County Board of Commissioners. 11 Section 7. Appropriations to Mitchell Community College in the 2002-2003 budget are provided as follows: Current Expense $1,609,370 Capital Outlay 550,000 Total — Mitchell College $2,159,370 Section 8. In order to carry out their duties, copies of this Budget Ordinance shall be furnished to the County Commissioners, the Finance Officer, and the Clerk to the Board. ' Section 9. The Budget Officer is hereby authorized to transfer appropriations within a fund as contained herein under the following conditions: (a) The Budget Officer may transfer amounts between objects of expenditure within a department except that no transfers shall be made into or out of salaries without approval by the Board of County Commissioners. (b) The Budget Officer may transfer amounts up to $1,000 between departments of the same fund with an official report on such transfer at the next regular meeting of the Board of Commissioners. (c) The Budget Officer may transfer amounts into the salary accounts of any department in order to effect merit increases from funds appropriated for that purpose by the Board of Commissioners. (d) The Budget Officer may transfer amounts between the departments operated under the authority of the Sheriff of Iredell County. Section 10. Iredell County officials and employees will be reimbursed at a rate equal to the IRS mileage reimbursement rate for authorized travel on behalf of the county. Section 11. The Board of County Commissioners hereby authorizes the Iredell County Tax Collector to collect taxes for the City of Statesville, Town of Mooresville, Mooresville Graded School District, Town of Harmony, Town of Love Valley, and Town of Troutman, in compliance with contracts adopted by the respective two governing boards. A charge of one and one-half (114) percent of all taxes collected for the taxing districts will be payable to Iredell County for the collection services. Section 12. The 2002-2003 tax rates for the fire districts are levied as follows: Shepherds 4.25 cents per $100 of valuation Mt. Mourne 3.25 cents per $100 of valuation East Alexander 4.25 cents per $100 of valuation County-wide 5 cents per $100 of valuation The estimated collection rate for the four fire districts is 95.36%. Property valuation for ad valorem taxes for the fire districts for the 2002-2003 fiscal year is estimated to be as follows: Shepherds $ 712,361,770 Mt. Mourne 676,658,550 East Alexander 74,195,851 County-wide 5,047,702,591 Section 13._ The following amounts are to be appropriated for the four fire districts for fiscal year beginning July 1, 2002 and ending June 30, 2003. Shepherds $ 334,355 Mt. Mourne 232,610 East Alexander 31,420 County-wide 3,382,255 12 It is estimated the following revenues will be available for the four fire districts for the fiscal year beginning July 1, 2002 and ending June 30, 2003. Shepherds Fire Tax District Current Ad Valorem Taxes $288,700 Delinquent Ad Valorem Taxes 5,600 Tax Penalties & Interest 1,500 Investment Earnings 5,000 Appropriated Fund Balance 33,555 Total Revenue $334,355 Mt. Mourne Fire Tax District Current Ad Valorem Taxes $209,705 Delinquent Ad Valorem Taxes 2,650 Tax Penalties & Interest 650 Investment Earnings 5,000 Appropriated Fund Balance 14,605 Total Revenue $232,610 East Alexander Fire Tax District Current Ad Valorem Taxes $30,070 Delinquent Ad Valorem Taxes 950 Tax Penalties & Interest 300 Investment Earnings 100 Total Revenue $31,420 County-wide Fire Tax District Current Ad Valorem Taxes $2,406,750 Delinquent Ad Valorem Taxes 68,000 Tax Penalties & Interest 15,800 Investment Earnings 40,000 Appropriated Fund Balance 851,705 Total Revenue $3,382,255 Section 14. The Board of Commissioners hereby agrees to contract with existing volunteer fire departments in Iredell County to furnish fire protection to the Shepherds, Mt. Mourne, Iredell, and East Alexander Fire Districts. The County Finance Officer is instructed not to release funds to the departments unless an executed contract is on file for each individual fire department. Section 15. The 911 Emergency Telephone System Fund was established as a self- supporting special revenue fund on July 1, 1991. Revenues are provided to the fund from fees added to monthly telephone bills. The 2002-2003 fee is established at $ .43 per telephone line. It is estimated the following revenues will be available for the fiscal year beginning July 1, 2002, and ending June 30, 2003. 911 Telephone Availability Fee $432,000 911 Wireless Funds 135,000 Investment Earnings 18,000 Appropriated Fund Balance 134,800 Total Revenue $719,800 13 Section 16. The following amount is to be appropriated in the 911 Emergency Telephone System Fund for the operation and maintenance of the 911 System for the fiscal year July 1, 2002 and ending June 30, 2003. 911 Operations $719,800 Section 17. Revenues of the Capital Reserve Special Revenue Fund are provided by operating transfers from the General Fund, unspent Capital Project Funds, and interest on investments. Operating transfers are subject to annual appropriation by the Iredell County Board of Commissioners. Appropriations from this fund are restricted to the purchase of land, water and sewer line construction, renovation of buildings, purchase of furniture and equipment for newly constructed, purchased or renovated facilities, renovation and construction of school facilities, or annual debt service on those items heretofore mentioned. All projects funded from this Capital Reserve Special Revenue Fund are subject to approval by the Board of Commissioners. It is estimated the following revenues will be available for the fund during the fiscal year beginning July 1, 2002 and ending June 30, 2003. Appropriated Fund Balance $2,492,682 Appropriations of the fund for the fiscal year beginning July 1, 2002 and ending June 30, 2003 are: Transfer to Library Project $2,492,682 Section 18. The Parks Reserve Special Revenue Fund is established to accumulate funds for the development of land, construction of parks, and purchase of equipment. Funds will be provided by operating transfers from the General Fund, contributions, and interest on investments. The operating transfers are subject to annual appropriation by the Iredell County Board of Commissioners. All projects funded from this Special Revenue Fund are subject to approval by the Board of Commissioners and will be accounted for in a Capital Project Fund. The total accumulated in this Special Revenue Fund will be divided equally between the four quadrants of the County for recreation and parks projects. Up to $10,000 of each quadrant’s share may be used for planning costs. It is estimated the following revenues will be available for the fund during the fiscal year beginning July 1, 2002 and ending June 30, 2003. Investment Earnings $15,000 Appropriations of the fund for the fiscal year beginning July 1, 2002 and ending June 30, 2003 are: Capital Reserve $15,000 Section 19. The Solid Waste Disposal Enterprise Fund was established as of July 1, 1991, for the operation of a baler facility and sanitary landfill. In accordance with G.S. 153A-292, the following rates are established for the fiscal year 2002-2003. Commercial Per ton $ 33.00 Wood Waste & Brush Per ton 22.00 Construction & Demolition Per ton 22.00 Shingles Per ton 33.00 Mulch Per pick-up load 10.00 Non-friable Asbestos Per ton 33.00 Friable Asbestos Per ton 110.00 Commercial Transport Fee (if taken to Mooresville Facility) Per ton 5.00 *Household Waste Disposal Fee Per household 26.00 14