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Board of Commissioners Minutes 2001 (Apr-Nov)
} } | | IREDELL COUNTY BOARD OF COMMISSIONERS BRIEFING MINUTES MAY 1, 2001 The Iredell County Board of Commissioners met in Briefing Session on Tuesday, May 1, 2001, at 5:00 p.m., in the Iredell County Government Center (South Wing Conference Room), 200 South Center Street. Statesville, NC 28677. Present: Chairman Sara Haire Tice Vice Chairman Steve D. Johnson Tommy E. Bowles Karen B. Ray R. Godfrey Williams Staff Present; Finance Director Susan Blumenstein, Planning Supervisor Ron Smith, Animal Control Supervisor Sidney Weisner, Tax Collector Joe Ketchie, Solid Waste Director Ron Weatherman, Recycling Coordinator C arla Parks, Recreation Director Robert Woody, Personnel Director C arolyn Harris, Sgt. Neil Hayes with the Sheriff's Department, C ommunications Director Larry Dickerson, and Clerk to the Board Jean Moore. (Note: County Manager Joel Mashburn was out of town during the briefing session.) CALL TO ORDER by Chairman Tice. PRESENTATION BY VISIONSWORK YOUTH SERVICES, INC., REGARDING A JUVENILE DAY REPORTING CENTER AND A REQUEST FOR THE ACCEPTANCE OF PASS-THROUGH FUNDING FROM THE GOVERNOR’S CRIME COMMISSION: In attendance for the discussion about this request were: Tony Burton, the Executive Director for VisionsWork, Benny Ferguson, the Director of Operations for VisionsWork, Juvenile Justice Consultant Dean Vick, District 22 Chief Court Counselor Carl Duncan, Juvenile Crime Prevention Chairman David Crosby and Juvenile Crime Prevention Council Members Pam Navey and Ray Rabe. Duncan said there was a need for a juvenile day reporting center. He said the juvenile court counselors had about 100 active cases, at any given time, and most of the caseload had academic problems. Burton said his agency had been approved for a Governor’s Crime Commission Grant totaling $165,097.56 for FY 2001-02 and the same amount for FY 2002-03 to operate a day reporting center in Iredell County. Mr. Burton said most juveniles were involved in crimes when they were unattended or between the hours from 2 p.m. and 7 p.m. He said day reporting centers already operated in Forsyth, Rowan, Union and Alamance counties, and the one in Iredell County would be modeled after them. Burton said Iredell’s facility would operate from 9 a.m. - 6 p.m., with possible weekend hours in the future. Commissioner Bowles asked if the Executive Director and the Director of Operations would be local individuals. Burton said he would serve as Iredell County’s Executive Director (14% of his time based in Iredell County at $10,000) and Benny Ferguson would serve as the Director of Operations (50% of his time based in Iredell County at $25,000). Burton said the other employees (Counselor/Case Manager, Program Case Manager, and Administrative Assistant) would be local individuals. Navey said the facility would be similar to the adult reporting center she operated. She said the JCPC had recommended that $25,000 (state funding) be appropriated to VisionsWork to be applied towards the necessary local match. In addition, she said the funds from the Governor's Crime Commission would terminate at the end of FY 2002-03, and Mr. Burton knew he would not be able to receive funding from Iredell County. She said Mr. Burton would not return to the board of commissioners and request funding assistance. l, 2. 3. Employees ask Crosby said he thought the project was a “no brainer.” Commissioner Johnson aske d what the juvenile day reporting center could offer that was not already being offered by some of t he other agencies in the county. Burton said his program would work with high-risk kids in an environment that could produce change. Commissioner Johnson asked what kind of change would occur at 6:05 p.m. when the juveniles went home. Burton said, “We can’t guarantee you nothing,” He said the Program would show the juveniles how to change their lives. and the program woul d have an impact on their lives. years and more work was required of the council. He said the wor discussions had occurred about hiring a part time had appropriated $15,500 for the council’s expe amount had been specifically earmarked for cleric k had increased to the point, that administrative assistant. Crosby said the State nses during FY 2001-02, and $10,000 of this al or administrative assistance. JCPC Consultant Dean Vick Said the $10,000 was a Ce was encouraging the councils to hire an assistant. Ppropriated to all 10 offi 0 counties, and his REQUEST FOR APPROV OF COUNTY COMMISSIONER AL TO USE THE NORTH CAROLINA ASSOCIATION ADMINISTRATORS FOR IREDE S (NCACC) & BLUE CROSS BLUE SHIELD AS THE LLCOUNTY’s SELF-INSURED HE Harris said she and aco i High utilization of the plan. provider fees and the hospital fees, ing for name-brand drugs from their physicians. An increase in : | | | | GHA/MedCost and NCACC/BCBS PLAN HIGHLIGHTS _|Current GHA/MedCost | it bees Pin i2 | |COMMENTS _ : : ae ] fe [in-network | Out-network lin-network|Out-network _ a aaa —— —_—$—$—<$—<$<< inal i ceili ne aninceeaiattrtat po ——— on we si sinacpsnicneeaconaganaainian } Deductible ee Po 4 a ae 1 ee “$500 | $7,000] Family ' $1,000 | $2,000 | $1,500, $3,000; | ey —_——— | | j | | Out-of-PocketLimit | AF LTT aM ONO a tn $4,060 $5;000 | [$3,000 | $8,000 [| —Family "se.000_| $9,000 || $2,000 | "$18,000 | | ecoseeieeecenaaseinccctiaiastiiatt( eNO individual Office Visits- General [$20 copay [60% *_ “[_|$45 copay|70% * Office Visits - Specialist $30 copay (60% ~*~ [_|$30 copay|70% * | | Be Pe [$15 copay [60% * | — |$15 copay|70% * |MedCost - well child to age 5 at | i | ake - } | Preventive Care i heen [__BCBS - up to $250 for any covered <chisnasloiipiauiemeniiniiaiaioindi Ee cachesbesmmbcnaniarel <sciiniciniildindaapiinisnenanaiinank case ical __|$100 copay {60% * | __|$75 copay |$75 copay \waived under both plans then 80% | | _|then 80% |then 60% [if admitted to hospi ’ | . sn ss esa ae pure oeeauieiciontal caecum Emergency Room + secuiiad eecemncenneeincetrnti ieee ale ‘ini —+— i HA ssn + Ee cuacaenccnne | | + Diagnostic Services | Sa ee 100% |70% * ——+ a 1. \MedCost pays 100% if in Dr. office (Outside doctor's office) (60% * [60% 2: 1 } — ———+ al $250 Hospital Services 2 ~ Per Confinement deductible | _ ee 5 aimee __|60% _ . Ue |. Fo eceeemenee ee ek {80% * {60% * oy _ Maternity (Delivery) oon ° ae [80% * [60% * ek es eas : $10 |1 - 34 day | $20 [35 to 90 | | i | } | + | | | i dh jp | | | | | + pt PrescriptionDrugs | 4 | 5 RE COn aces '$10 or 10% |34dayor | _ snc ee. —~1$20 or 20% 100 Unit || _ $20 [supply _| $40 |day supply ae _|$30 or 30% (Supply hc ___| $80 (usually mat) | | | Ca SRN sans anenmeinenn oh decennial va | AnnualEyeExam _|$20 copay |$20 copay| _ “Inot covered currently without extra cost _ “Subject to Deductible | | 4 | REQUEST FOR APPROVAL OF AMENDMENTS TO THE IREDELL COUNTY CODE PERTAINING TO SECTION 3-15 (THE SEIZURE AND IMPOUNDMENT OF ANIMALS): Animal Control Supervisor Sidney Weisner said he was requesting three code amendments that were necessary due to overcrowded conditions at the shelter. He said the amendments basically allowed an earlier euthanization date for stray animals and the animals unfit for adoption. Blumenstein said Mr. Weisner had requested a $50,000 addition to the shelter during FY 2001-02, but the county manager had deleted the request from the budget. She said the manager had, instead, proposed that other options be found to remedy the shelter’s overcrowded conditions. ADJOURNMENT: Chairman Tice adjourned the brigfng session at 6:45 p.m. Approved: A”) |ay SJE, AGG! lin C. AUjl? ue Cm' Clerk to the Board IREDELL COUNTY BOARD OF COMMISSIONERS REGULAR MINUTES MAY 1, 2001 The Iredell County Board of Commissioners met in Regular Session on Tuesday, May 1, 2001, at 7:00 p.m., in the Iredell County Government Center (Commissioners’ Meeting Room), 200 South Center Street, Statesville, NC 28677. Present: Chairman Sara Haire Tice Vice Chairman Steve D. Johnson Tommy E. Bowles Karen B. Ray R. Godfrey Williams Staff Present; County Manager Joel Mashburn, County Attorney Bill Pope, Finance Director Susan Blumenstein, Planning Supervisor Ron Smith, Solid Waste Director Ron Weatherman, Recycling Coordinator Carla Parks, Recreation Director Robert Woody, Sgt. Neil Hayes with the Sheri ffs Department, Communications Director Larry Dickerson, and Clerk to the Board Jean Moore. CALL TO ORDER by Chairman Tice. INVOCATION by Commissioner Bowles. PLEDGE OF ALLEGIANCE TO THE FLAG ADJUSTMENTS OF THE AGENDA Additions:* Request for Approval to Use the North Carolina Association of County Commissioners/ Blue Cross Blue Shield as the Administrators for Iredell County’s Self-Insured Insurance Plan * Request to Present a Special Award on behalf of N.C. House Representative Mitchell Setzer Deletions: * Closed Session for Property Acquisition - G.S. 143-318.11 (a) (5) PRESENTATION OF A LONG-LEAF PINE AWARD: On behalf of North Carolina General Assembly House Representative Mitchell Setzer, Chairman Tice presented a Long-Leaf Pine Award to Iredell County Manager Joel Mashburn. Tice said the award was presented to North Carolinians who had a proven record of service to the state. Chairman Tice and the board members congratulated Mashburn on his statewide recognition and achievement. PUBLIC HEARINGS Chairman Tice declared the meeting to be in a public hearing. CASE NO. 0104-1: A REQUEST TO AMEND THE IREDELL COUNTY LAND DEVELOPMENT PLAN & TO REZONE THE PROPERTY OF RANDALL & KAY KINCAID FROM RESIDENTIAL AGRICULTURAL TO GENERAL BUSINESS DISTRICT (Location: 2142 Salisbury H ighway/Hwy. 70 at Shiloh Road): Planning Supervisor Ron Smith said the owners/applicants desired to rezone their property from Residential Agricultural to General Business District and to amend the Iredell County Land Development Plan. Smith said the proposed usage of the 3.38 acres would be any/all uses in the General Business District including the existing plant nursery and gift shop (Farm House Gardeners). He said the property was located at 2142 Salisbury Highway in Statesville, NC (PIN #4753-86-0089). Mr. Smith said the existing land use was for a retail garden/landscaping supply business, and the surrounding land uses were in the City of Statesville’s zoning districts of Business (B5), Heavy Industrial Zoning (HI), and Iredell County’s zoning districts of Residential Agricultural (RA) and Heavy Manufacturing (M-2). Smith said the average daily traffic count along U.S. Highway 70, at its intersection with Shiloh Road, was approximately 18,000 vehicles a day. He said the roadway was currently being improved and realigned (Statesy ille planning boundary to Rowan County). Once finished, he said 1 | | the roadway should be able to accommodate 35,000 vehicular trips a day. Mr. Smith said the planning staff recommended approval of the request due to the close proximity of “intense” land use zoning and being located on a busy highway. He said that on April 4, 2001, the Iredell County Planning Board unanimously approved the land use plan amendment and rezoning. No one else spoke, and Chairman Tice adjourned the public hearing. MOTION| by Commissioner Bowles to (1) Amend the Iredell County Land Development Plan in reference to Case No. 0104-1 (Randall & Kay Kincaid) and (2) Grant the rezoning request from Residential Agricultural to General Business District. VOTING: Ayes - 5; Nays - 0. Chairman Tice declared the meeting to be in a public hearing. CASE NO. 0104-2: A REQUEST TO AMEND THE IREDELL COUNTY LAND DEVELOPMENT PLAN & TO REZONE PRUITT DEVELOPMENT CORPORATION PROPERTY FROM RESIDENTIAL AGRICULTURAL TO NEIGHBORHOOD BUSINESS CONDITIONAL USE DISTRICT (Location: Charlotte Hwy/US 21 at Westmoreland Road): Planning Supervisor Ron Smith said the applicant, Pruitt Development Corporation, desired to withdraw the rezoning request. Smith said that with the withdrawal, the identical request could be heard again by the planning board in six months. Mr. Smith said that if the applicant/owner had not withdrawn the case and it had been voted upon by the commissioners and denied, the same request could not be heard again for two years. He said that if the owner/applicant requested a “lesser” zoning classification (after a denial had occurred), it could be acted upon after one year had passed. Chairman Tice adjourned the public hearing for Case No. 0104-2. Chairman Tice declared the meeting to be in a public hearing for the next case. CASE NO. 0104-3: A REQUEST FOR AN AMENDMENT TO ARTICLE XI, SECTION 11.17 (C) OF THE IREDELL COUNTY ZONING ORDINANCE PERTAINING TO SIGNS -- SUBMITTED BY HOPE UNITED METHODIST CHURCH: Mr. Smith said Hope United Methodist Church had submitted a request to revise Article XI. Signs, Section 11.17 (c) of the Iredell County Zoning Ordinance to increase the allowable size and height of on-premises signs for non-profit organizations. He said the county currently allowed churches to have signs up to 32-square feet on their property, but Hope Methodist desired the square footage to be increased up to 72-square feet and for the height to be increased from 10 feet to 15 feet. Mr. Smith said the staff was recommending that the size be increased up to 48-square feet and to retain the 10 foot- height requirement. He said that currently, the ordinance allowed two signs, with each being up to 32 square feet in size. Rev. Keyes Pendleton, the pastor of Hope United Methodist Church, said his congregation was community minded and many meetings were held at the facility during the week. He said it was important to the ministry of the church to have a visible sign. No one else spoke, and Chairman Tice adjourned the public hearing. MOTION |by Commissioner Bowles to offer the following two sign options for on-premises signs for non-profit organizations that are located along higher-speed roadways within the county. Option A: To allow a 48 square foot sign and to also have the option of placing a 32 square foot sign at an additional entrance. Option B: To allow only one sign up to 72-square feet in size. VOTING: Ayes - 5; Nays - 9. bo Chairman Tice declared the meeting to be in a public hearing. CONSIDERATION OF A REQUEST FROM THE STATE DEPARTMENT OF TRANSPORTATION FORTHE ABAN DONMENT OF A PORTION OFSR 1451,GOLDEN POND LANE: Mr. Smith said the applicant had withdrawn the abandonment petition. Smith said new information had surfaced about the maintenance provided by the Department of Transportation and this made the petition invalid. Chairman Tice adjourned the public hearing. by Commissioner Johnson to approve the following five (5) consent agenda items. VOTING: Ayes - 5; Nays - 0. 1. REQUEST FOR RECONSIDERATION OF A GOVERNOR’S CRIME COMMISSION GRANT REQU ESTED BY VISIONSWORK, INC., REGARDING A JUVENILE DAY REPORTING CENTER & APPROVAL FOR THE ACCEPTANCE OF PASS-THROUGH FUNDING FROM THE GOVERNOR’S CRIME COMMISSION (See the briefing minutes for additional information regarding this matter. Note: The board denied this request on January 26, 2001, due to the lack of information and the need to have the application submitted to Raleigh by January 30. Due to the Rules of Procedure stipulating the board may not consider an item that has been defeated until six months have passed, the board hereby stipulates that it recognizes this protocol and has formally reconsidered the request.) 2. REQUEST FOR APPROVAL OF THE JUVENILE CRIME PREVENTION COUNCIL’S RECOMMENDATIONS REGARDING THE APPROPRIATION OF $310,409 FROM THE STATE DEPARTMENT OF JUVENILE JUSTICE Agencies Requesting FY 2000-01 Funds Approved Residential Services - ¢ 134,461 Barium Springs Home for Children rie Coumsting Cones SCAN (Exchange Club) Project Challenge Restitution Program FY 2001-02 FY 2001-02 Amount Requested Recommended 4. CODE ANIMA REQUEST FOR APPROY PERTAINING TO SEC LS): The Iredell County C 3-15 (f) (1) a. before becomin AL OF AMENDMENTs TO THE IREDELL COUNTY TION 3-15 (THE SEIZURE NDMENT OF ode Section 3-15 was amended é Normally, impounded 8 available for adoptio 3-15 (f) (1) b. D adoption. stray animals shall be held for three (3) full Working days nN Or euthanized. Onated animals may be adopted immediately Or euthanized if Not suitable for 3-15 (f) (2) a. At the o become available f Suitable for adoptio ‘ Pening of t or adoption ac n. he fourth, full-working day after impoundment, the animal may Cording to the Provisions of section 3-17, 6 r euthanized if not NSIDERATION AND/OR APPROVAL TO REMOVE THE ‘ FAX AND THE BEER& WINE TAX: ax Collector Joe Ketchie said € was requesting Permission to rem Vi icense Tax and the Beer and Wine tax. Ketchie said he questioned Whether o Worthwhile. He Said that |: rting obtain the taxes was Ss, E lected. He also Said that Ale TTus Counties had dis Xander. Davie. “ ection of the ref Iployees Should dire ©); Nays - 4 REQUEST FOR APPROVAL TO APPLy FORA GLASS-RECYC] ING GRANT SPONSORED BY THE NC DIVISION OF POLI UTION PREVEN TION @& ENVIRONMENT A]. ASSISTANCE: Recycling Coordinator Carl: 5 Director Ron Weatherman asked for Permissij é arks said the funds would be used to buil ini all for boxes (0 store glass until there was an accumulation arge h to be 'ransported to the recycling market. She said the grant $4,000 match, would be $24,000, | amount, including a Attorney Pope asked how Many tons of waste j { took to fil] a lined-landfij} cell. Weatherman Sal € staff in developing a“ ‘eatherman Said the “s]o4” Ww S Were owned by the Cardboard. Mr. W. N said $2,000 Of the budget, ; e J00 could be Go S Qu. ~” f = a f —— ie C ” 4 Match was a obtained jin the capital line item. Commissioner Bowles asked how Many loads Of glass Would have to be Sold to raise $4,000. Parks said it would Probably take about a y far to recoup the $4,000. Cost $30 a ton to dispose five-year Period, 350 ton | ! | | | | | MOTION | by Commissioner Williams to allow the solid waste department to apply for the ing Grant from the North Carolina Division of Pollution Prevention and Environmental Glass Recycl Assistance. VOTING: Ayes - 5; Nays - 9. REQUEST FOR APPROVAL OF AN ACTIVITY BUS AGREEMENT FOR THE RECREATION DEPARTMENT’S CAMP IREDELL: Recreation Director Robert Woody said his department was requesting to enter into an agreement with the Iredell-Statesville School System beginning May |, 2001 through August 3, 2001, for activity bus usage during the Camp Iredell season. MOTION| by Commissioner Ray to approve the request for an activity bus agreement ith the Iredell-Statesville School System. VOTING: Ayes - 5; Nays - 9. REQUEST FOR APPROVAL OF AN AGREEMENT BETWEEN THE RECREATION DEPARTMENT AND THE SOUTH IREDELL YOUNG ATHLETES ASSOCIATION: Mr. Woody said the recreation department was requesting to enter into aone-year agreement with the South Iredell Young /.thletes Association for the baseball, softball, and T-Ball season. Woody said this was the fifth year an agreement of this type had been requested. MOTION| by Commissioner Johnson to approve the South Iredell Young Athletes Association agreement. VOTING: Ayes - 5; Nays - 9. REQUEST FROM THE SHERIFF’S DEPT. FOR APPROVAL TO APPLY FOR A GOVERNOR’S HIGHWAY SAFETY GRANT TO BE USED FOR TWO (2) RADAR UNITS & APPROVAL OF BUDGET AMENDMENT #424 FOR THE REVENUE RECOGNITION: Sgt. Neil Hayes, with the sheriff's department, said the Governor’s Highway Safety Program had awarded the costs of two radar units to the officers stationed in the southern end of the county. Hayes said both units would cost $2,288 and the county would purchase them and submit the receipts to the state for reimbursement. MOTION| by Commissioner Bowles to allow the Iredell County Sheriff's Department to apply for the Governor’s Highway Safety Grant and to approve Budget Amendment #42A for the recognition of the funding. VOTING: Ayes - 5; Nays - 9. REQUEST FOR APPROVAL OF BUDGET AMENDMENT #43 FOR THE RECOGNITION OF EMS-PRIVATE DONATIONS: Finance Director Blumenstein said the Emergency Medical Services Department had received $500 in private donations. She said a budget amendment was necessary for the department to spend the money. Blumenstein said a light bar for a vehicle would be purchased w ith the $500. MOTION] by Commissioner Johnson to approve Budget Amendment #43. VOTING: Ayes - 5; Nays - 0. REQUEST FOR APPROVAL OF BUDGET AMENDMENT #44 TO APPROPRIATE FUND BALANCE FROM THE EMERGENCY TELEPHONE SYSTEM FUND FOR THE REIMBURSEMENT TO THE TOWN OF MOORESVILLE FORA COMPUTER AIDED DISPATCH (CAD) SYSTEM: Communications Director Larry Dickerson said Budget | | Amendment #44 would appropriate fund balance of $70.6 System Fund (911) for reimbursement to the Town of Mooresvi system. He said the request was permissible under G.S. 62A and was consistent with past reimbursements to the Town of Mooresville and Statesville. MOTION $70,635. by Commissioner Johnson to approve Budget Amendment #44 in the amount of VOTING: Ayes - 5; Nays - 0. REQUEST FROM THE ELECTIONS DEPT. FOR APPROVAL OF BUDGET AMENDMENT #45 FOR THE TRANSFER OF UNSPENT FUNDS TO PART-TIME SALARIES: Finance Director Blumenstein said this budget amendment funds ($3,700) in the departmental supplies and training/dev salaries (part-time). Mrs. Blumenstein said that due to r registrations, and an increased amount of clerical responsibi be needed in the next few months. She said the elections money. would allow unspent elopment-line item to be transferred to edistricting, a state audit of all voter lities, part-time office assistance w ould department was not asking for any new MOTION] by Commissioner Williams to approve Budget Amendment #45 for the transfer of unspent funds to the part-time salaries line item in the elections budget. VOTING: Ayes - 5: Nays - 0. REQUEST FOR APPROVAL OF A PUBLIC SCHOOL BUILDING CAPITAL FUND APPLICATION FOR THE MOORESVILLE SCHOOLS: Finance Director Blumenstein said the public school building application funds being requested would be used for the N. F. Woods Technology Center in Mooresville (construction ofnew HVAC, carpentry/masonry building and the renovation of four existing classrooms). (Information from the school system indicates the expected completion date on the project would be January of 2002.) The application summary included the following information. Estimated Costs: State Local Total Purchase of Land 0 0 0 Planning $ 11,813 $ 15,421 $ 27,234 Construction 112,272 146,568 258,840 Renovation $0,170 65,496 115,666 Enlargement 0 0 0 Repair 0 0 0 Total $ 174,255 $ 227,485 $ 401,740 MOTION] by Commissioner Ray to approve the Public School Bi Application for the Mooresville Graded School District. "ulding Capital Fund VOTING: Ayes - 5; Nays - 0. REQUEST FOR APPROVAL OF THE RECORDS RETENTION AND DISPOSITION SCHEDULE ISSUED BY THE NC DEPT. OF CULTURAL RESOURCES/GOVERNMENT RECORDS BRANCH: County Manager Mashburn said a Records Retention and Disposition Schedule had recently been receiv ~ He said the document was a guideline to be used by the count y departments in determining when a public record could be destroyed. MOTION | by Commissioner Johnson to approve the County Management Records Retention and Disposition Schedule. VOTING: Ayes - 5; Nays - 0. REQUEST FORA DECISION REGARDING THE JULY 2001 MEETINGS OF THE BOARD: and for it to be held on MOTION| by Commissioner Ray to hold one meeting in July Tuesday, July 17, 2001. VOTING: Ayes - 5; Nays - 0. APPOINTMENTS TO BOARDS & COMMISSIONS ADJUSTMENT-EXTRAT ERRITORIAL mov ed] to STATESVILLE BOARD OF JURISDICTION (2 appts.): No nominations were submitted, and Chairman Tice postpone these two appointments until the May 15 meeting and to request for the clerk to contact the Statesville Planning Department and inquire about potential appointees. VOTING: Ayes - 5; Nays - 9. JUVENILE CRIME PREVENTION COUNCIL (1 appt.): Commissioner Bowles nominated Crystal Sain as the District Attorney's designee. moved] to close the nominations and appoint Sain by acclamation. Chairman Tice VOTING: Ayes - 5; Nays - 9. AL FACILITIES & POLLUTION CONTROL IREDELL COUNTY INDUSTRI n nominated J.D. Chamberlain, FINANCING AUTHORITY (3 appts.): Commissioner Johnso Lonnie Troutman, and Loren Powell for reappointments. an, and ominations and appoint Chamberlain, Troutm Chairman Tice moved] to close the n Powell by acclamation. VOTING: Ayes - 5; Nays - 9. BOARD - EXTRATERRITORIAL TROUTMAN PLANNING/ZONING lanning JURISDICTION (2 appts.): MOTION| by Chairman Tice to postpone the Troutman P Board (ETJ) appointments until the May 15 meeting. VOTING: Ayes - 5; Nays - 9. UNCIL OF GOVERN MENTS WORKFORCE DEVELOPMENT CENTRALINA CO t Jeff McKay and Jan Comer to the BOARD (2 appts.): Commissioner Ray moved Workforce Development Board. to reappoin VOTING: Ayes - 5; Nays - 9. UNFINISHED BUSINESS on said he had talked to some of the Exit 42 property owners omise with the Town of Troutman. He Commissioner Johnson requested the He said the planning director (Ron EXIT 42: Commissioner Johns and to the county’s planning director about a possible compr said it appeared that an agreement might soon be reached. board’s permission to continue the discussions on the matter. Smith) might be able to return to the May 15 meeting with a recommendation. Chairman Tice asked the other board members if they had any problems with Commissioner Johnson’s proposal and no one voiced any opposition. , | COUNTY MAN AGER’S REPORT: The county manager reminded everyone that the May 15 briefing would begin at 4:30 p.m. to allow time for the architectural firm of Overcash*Demmitt to give a presentation on the stand-alone building for the social services department. CLOSED SESSION: Citing Economic Development - GS. 143-318.11(a) (4), Chairman Tice [moved] at 8:25 p.m., to enter into closed session. VOTING: Ayes - 5; Nays - 0. RETURN TO OPEN SESSION AT 8:35 P.M. CALL FOR A PUBLIC HEARING FOR LOWES HOMES CENTERS, INC: MOTION] by Commissioner Williams to call for a public hearing on May 15, 2001, in reference to viding an economic development incentive for Lowes Homes Centers, Inc., in the amount of da total of $1,800,400 over a six-year period of time based on an th G.S. 158.7.1 and the Iredell County pro $300,800 per year not to excee ' investment in the county of $80 million and in accordance wi Industrial Incentive Policy. VOTING: Ayes - 5; Nays - 0. ADJOURNMENT: MOTION|by Chairman Tice to adjourn the meeting at 8:36 p.m. (Next 7001 beginning at 4:30 p.m, for an architectural presentation in the meeting: Tuesday, May 15, South Wing Conference Room, Iredell County Government Center, 200 South Center Street, Statesville, NC. VOTING: Ayes - 5; Nays - 0. Approved: : an . 2 (are LMC 4 / Clefk to the Board | | | PUBLIC INSPECTION STATUS A. Must Remain Confidential Permanently: Date Initials Release for Public Inspection B. Reviewed on: _76/0/ _ fet) pol 2b fo/ Release Authorized by: Date County Manager County Attorney Board of Commissioners CLOSED SESSION MINUTES IREDELL COUNTY BOARD OF COMMISSIONERS Date: May 1, 2001 Time: 8:25 p.m. The Iredell County Board of Commissioners met for a closed session in the Commissioners’ Meeting Room of the Iredell County Government Center, 200 South Center Street, Statesville, NC on May 1, 2001. Attending the meeting were: Chairman Sara Haire Tice, Vice Chairman Steve Johnson, Commissioner Tommy Bowles, Commissioner Karen Ray, and Commissioner Godfrey Williams. Also attending were: County Manager Joel Mashburn, County Attorney Bill Pope, Finance Director Susan Blumenstein and Clerk to the Board Jean Moore. The purpose of the meeting was to discuss matters relating to: O GS. 143-318.11(a) (1) Not a Public Record i) - (2) Scholarship/Academic Oo ” (3) Attorney-Client X mo (4) Industry/Economic Development 0 ™ (5) Real Property Purchase/Contracts/Leases a) ” (6) Personnel oO 2 (7) Criminal Investigation LOWES HOME CENTERS, INC.: Attorney Pope said he talked to Economic Development Coordinator Melanie O’Connell Underwood about the investment that Lowes Home Centers planned to make in Iredell County. He said the company had estimated an $80 million investment. The board then discussed the possibility of calling for a public hearing at the next meeting in reference to providing a $1,800,400 (over a six year period) incentive grant for Lowes. MOTION) to adjourn the closed session by Chairman Tice at 8:34 p.m. VOTING: Ayes - 5; Nays - 0. () ony ( Ltr C Ade J~ i Clerk to the Board , IREDELL COUNTY BOARD OF COMMISSIONERS ARCHITECTURAL PRESENTATION ON THE SPACE NEEDS OF THE SOCIAL SERVICES DEPARTMENT & BRIEFING MINUTES FOR MAY 15, 2001 The Iredell County Board of Commissioners met for an architectural presentation on the space needs for the Department of Social Services on Tuesday, May 15, 2001, at 4:30 p.m., in the Iredell County Government Center (South Wing Conference Room), 200 South Center Street, Statesville, NC 28677. An agenda briefing was held immediately following the presentation. Present: Chairman Sara Haire Tice Vice Chairman Steve D. Johnson Tommy E. Bowles Karen B. Ray R. Godfrey Williams Staff present: County Manager Joel Mashburn, Finance Director Susan Blumenstein, Planning Supervisor Ron Smith, Subdivision Administrator William Allison, Health Director Ray Rabe, Environmental Health Supervisor Kelly Sheeks, EMS Director Tracy Jackson, Purchasing Agent Evie Caldwell, and County Assessor Brent Weisner. DSS EXPANSION: Steven Overcash (Principal) and Heather Moye (Programer), with the architectural firm of Overcash*Demmitt, presented a draft feasibility study in reference to the possible expansion of the social services building/department. Also attending the meeting were: Jack Levinson, the President of GVA Lat Purser & Associates and Robert Otten, the Vice President. Levinson and Otten, private developers, were invited to the meeting by the architectural firm to share ideas about public/private partnerships. Otten said his company had entered into a partnership recently with the Town of Matthews. Moye gave a one-year, five-year, and a ten-year projection on the anticipated space needs for social services. She said the square footage needed to adequately house the employees, and their clients, was reviewed for each separate social services division. Using historical data, she shared projections on the number of staff that might be added in the next ten years. Overcash said two options were developed for the board’s review. The options and their costs included: Option B Renovated: 21,862 sf x $20 437,240 New: 22,462 sf x $80 1,796,960 Subtotal 2,234,200 Difficulty Contingency (7%) 165,800 Architectural/Engineering fees 165,000 Furnishings, equipment, moving costs__235,000 TOTAL 2,800,000 Option E Renovated: 21,862 sf x $15 327,930 New: 16,000 sfx $90 1,440,000 Subtotal 1,767,930 Difficulty Contingency (7%) 132,070 Architectural/Engineering fees 140,000 Furnishings, equipment, moving costs _ 160,000 TOTAL 2,200,000 Overcash said Option B included the usage of two properties near the social services site. He noted that $2.2 million was set aside for the expansion, but he said the amount did not include the purchase price for the two properties. ounty already had a multi-storied social services building. He rcash said the downside of having ds of DSS clients. Mr. Ove ot as efficient and safe. He said that if Option E were chosen, the county would outgrow the space in one year. Overcash said the county would still have to maintain two satellite offices, and this would defeat one of the original goals -- to have a site large enough to accommodate all of the DSS employees. Mr. Overcash said Iredell C said this was unusual due to the nee a multi-storied building was that it was n e construction, there were Levinson said that if board chose a public/private partnership for th he financing in a manner ancings available. He said the county could arrange t several types of fin day own the building. whereby it could some erty owners were willing to sell In reference to Option B, Chairman Tice asked if the prop to the county. ry. He said, however, the ner had made an inqui ther property owner DSS Director Wall said one property OW the same price given to ano owner stipulated she would not be willing to sell at in the area. ctor Blumenstein noted that $2.2 million was being held in the capital reserve Finance Dire money was drawing interest. fund for the construction, and the Wall added that his current budget included money for the possible purchase of land. state would financially assist in a lease- County Manager Mashburn asked Wall if the purchase arrangement. ider this type of financing the same e county at the same ment, Wall said it was his understanding the state would cons he state would reimburse th as if the county had built the facility. He said t amount (50%). Wall added the county might come out better with a lease-purchase arrange because the state reimbursed the county over a 40-year period. Mac Lackey, 4 member of the social services board, said he was aware of a one-story pbuilding, less than ten years old, that was on the market. He said the 43,448 sq. ft. (+ or -) building located on 5.5 acres had enough parking for 281 vehicles. Lackey said the property was listed at $3.3 million, but the amount might be negotiable. t would cost to renovate the building. Commissioner Williams asked Lackey how much i Lackey said he did not know. Concerns were then voiced on what the county would do with the existing facility on North Center Street. the board to review the information. He also requested to be advised Overcash requested a final feasibility report could be submitted. of the final decision so that (The regular agenda briefing began at 5:35 p.m.) y Assessor Brent Weisner, and Purchasing Agent Evie Health Director Ray Rabe, Count laced on the consent agenda. Caldwell then explained items that were p ET AMENDMENT #47 FOR EMS nd EMS Director Tracy Jackson said the d June 30. Blumenstein estimated that dditional REQUEST FOR APPROVAL OF BUDG MEDICAL SU PPLIES: Finance Director Blumenstein a costs for medical supplies would increase between now an an additional $25,000 would be needed. She requested a budget amendment to recognize a EMS collections and to appropriate the funds to the supplies line item. € revisions at the May 2, yees at the health department. 7 CMC IY to the Board / IREDELL COUNTY BOARD OF COMMISSIONERS REGULAR MINUTES MAY 15, 2001 The Iredell County Board of Commissioners met in Regular Session on Tuesday, May 15, 2001, at 7:00 p.m., in the Iredell County Government Center (Commissioners’ Meeting Room), 200 South Center Street, Statesville, NC 28677. Present: Chairman Sara Haire Tice Vice Chairman Steve D. Johnson Tommy E. Bowles Karen B. Ray R. Godfrey Williams Staff Present: County Manager Joel Mashburn, Finance Director Susan Blumenstein, Planning Supervisor Ron Smith, Subdivision Administrator William Allison, and Clerk to the Board Jean Moore. CALL TO ORDER by Chairman Tice. INVOCATION by Commissioner Williams. PLEDGE OF ALLEGIANCE TO THE FLAG ADJUSTMENTS OF THE AGENDA: |MOTION by Chairman Tice to adjust the agenda by the deletion of the closed session in reference to Property Acquisition - G.S. 143-318.11 (a) (5). VOTING: Ayes - 5; Nays - 0. PRESENTATION FROM ANNA RICE, EXEC UTIVE DIRECTOR OF THE COUNCIL ON AGING, IN REFERENCE TO THE HOME & COMMUNITY CARE BLOCK GRANT (HCCBG) FOR OLDER ADULTS & A REQUEST FOR APPROVAL OF THE FY 01-02 FUNDING PLAN: Rice said there were 22,183 people in the county who were 60 years of age or older. She said 11,000 out of the 22,183 were 70 years of age or older. Rice said the “frail” elderly, or the people 85 years of age or older, was the fastest growing group of seniors throughout the nation. Rice said the HCCBG committee began to prioritize the county’s needs in January of this year. She said that in March, the committee voted unanimously to recommend the FY 01-02 funding plan. Mrs. Rice said the transportation program, the chore/respite program, the congregate and home-delivered meals program, the supplemental meals program, the adult day care program (Elder Center), and the senior citizens’ activity programs were included in the funding plan. MOTION) by Commissioner Johnson to approve the FY 01-02 Home andC ommunity Block Grant Funding Plan as presented by Mrs. Rice. VOTING: Ayes - 5; Nays - 0. PUBLIC HEARINGS Chairman Tice declared the meeting to be in a public hearing. CONSIDERATION OF AN ECONOMIC DEVELOPMENT INCENTIVE FOR LOWE’S COMPANIES, INC: Chairman Tice said the purpose of the hearing was to consider an economic incentive grant in the amount of $1,804,800, over a six-year period, for Lowe’s Companies, Inc. Tice said the grant funds were to be used for site development, roads, and utilities. een focal point for the offices, Said Phase | would consist of connected with an atrium. Vj Were no firm plans for the ining said a lake would be the (Vining said there Public hearing. MOTION Companies, Inc., investment, to be County Industrial by Commission in the amount of $ used for site develo Incentive Policy. VOTING: Ayes ~ 5; Nays — On to extend an econo 00, over a Six pment, roads, and uti] er Johns mic incentive to Lowe’s 1,804,8 ~y€ar period, based on an $80 million ities and in accordance with the Iredel] 0. six hours a day fi - He said the Mooresville are “hub” of the racing ; ugh space for it Was the current and there was eno MOTION by Commissioner Bowles to approve the €conomic incentive for Universal Technical Institute, in the amount of $225.6 nvestment, and fo » OVEr a five-year Period, based on a $12 million i r the incentive to be us th ed for site development and utilities and in accordance with e Iredell County Industria] Incentive Policy. VOTING: Ayes ~ 5; Nays ~ 0, ade five recommendations. He said uilders association had m the local home b ing five items. Allison said equested the follow the association had r (Sections be left as it was currently written in the ordinance. 1. That the sketch plan requirement 305.1 and 307.1) 2. That Section 404.2(B) (p.45) be deleted. (Allison sal ordinance.) The home builders association recommended deleted. 3, That the word “ynimproved ’ he deleted in four sect e in Section 405.7 dealing with the thic 4. That the last sentenc ‘ of concrete at crossings be deleted. 5, That the provision requiring developers to obtain preliminary soil testings, by either the health ivate soil scientist (before submission ofa preliminary plat) be deleted. department oF a pri as no longer needed in the d this provision W tion to be completely for this sec ions of Section 404.4 (p.47)- kness of Allison said the staff concurred with the five recommendations from the home builders association. No one else spoke regarding the revisions, and Chairman Tice adjourned the public hearing. y Subdivision and to Iredell Count ty Home Williams to amend the tted by the Iredell Coun by Commissioner tions that were submi include the five items/recommenda Builders Association. VOTING: Ayes - 5, Nays - 9. said he wanted to point d of health was not soil testings by either a sani i a soil scientist. had not been included in the he associated costs new sanitarians. ) opposed to the provisi addition of at least four He said, however, th department's FY 01-02 budget. (The costs being the eight (8) consent agenda items. o approve the following [MOTION] by Commission Ray t VOTING: Ayes - 5; Nays - 9. UDGET AMENDMENT #46 FOR THE ———$ ae i REQUEST FOR APPROV AL OF B PURPOSE OF TRANSFERRING DENTAL MEDICAID MAXIMIZATION FUNDS TO THE St (PPLIES & CAPITAL QUTLAY-EQUIPMENT LINE ITEMS 2 REQU EST FOR APPROV AL TO INVOICE MEDICAID FOR ADDITION AL SERVICES CONNECTED WITH THE HEALTH DEPARTMENT’S DENTAL PROGRAM 3. REQUEST FOR APPROV AL OF THE APRIL REFUNDS & RELEASES P| Breakdown. of Releases $16,225.55 County $ 10,669.28 Solid Waste Fees 60.00 } E. Alex. Co. Fire #1 19.10 Shepherd's Fire #2 48.74 Mt. Mourne Fire #3 15.29 All County Fire #4 §54.72 Statesville City 1,930.45 Statesville Downtown 5.00 Mooresville Town 2,064.66 Mooresville Downtown 0 Mooresville School 760.11 Love Valley 0 Harmony 7.88 Breakdown of Refunds: $ 494.81 County $ 24.21 Solid Waste Fees 0 E. Alex. Co. Fire #1 0 Shepherd’s Fire #2 0 Mt. Mourne Fire #3 0 All County Fire #4 381.15 Statesville City 0 Statesville Downtown 0 Mooresville Town 83.01 Mooresville Downtown 0 Mooresville School 6.44 Love Valley 0 Harmony 0 Troutman 0 4. REQUEST FOR APPROVAL OF A RESOLUTION AUTHORIZING THE SALE, BY PUBLIC AUCTION, OF CERTAIN SURPLUS PERSONAL PROPERTY & A REQUEST FROM TROUTMAN MIDDLE SCHOOL FOR THE DONATION OF SURPLUS SHELVING FROM THE IREDELL COUNTY LIBRARY Resolution Authorizing the Sale by Public Auction of Certain Surplus Personal Property WHEREAS, the County of Iredell has possession of the following items of personal property which are surplus to its needs and desires to dispose of same. NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of Iredell County, that Purchasing Agent Evie D. Caldwell, pursuant to the provisions of G.S. 160A-270(b), is hereby authorized to dispose of the listed personal property at public auction for cash or good check, and the said Purchasing Agent is further authorized and directed to execute the necessary functions associated with this sale. June 2, 2001, 8:00 A.M., Book Sale June 2, 2001, 10:00 A.M. Auction Iredell County Fairgrounds Hwy. 21, South Troutman, NC June 2, 2001, 9:00 A.M., Landfill Equipment Auction Iredell County Solid Waste Facility Vehicles Year Serial Number 1990 1B7HM16Y1LS723097 1990 JN1HJO1P5LT355943 1991 1FMDU34X4MUC98464 1992 ‘1FTDFiS5YXNNA53044 1994 2FALP71W8RX136434 1994 2FALP71W5RX136424 1994 2FALP71W7RX136425 1994 2FALP71W4RX136429 1995 1G1BL52W8SR178051 1995 1G1BL52W0SR177752 1995 1G1BL52W4SR176555 1995 1G1BL52W3SR176501 1995 1G1BL52W5SR176595 1995 1G1BL52W0SR177203 1995 2G1WW12M4S9151021 Make Dodge Nissan Ford Ford Ford Ford Ford Ford Chevy Chevy Chevy Chevy Chevy Chevy Chevy Model 4X4 Pick Up Maxima Explorer F-150 Pick Up Crown Victoria Crown Victoria Crown Victoria Crown Victoria Caprice Caprice Caprice Caprice Caprice Caprice Monte Carlo Mileage 194450 90498 133936 213420 166593 154233 144880 144372 176301 128012 137200 139838 156829 172442 110169 Approx. 225 boxes of Library books Christmas Tree & Ornaments 14 ea. IBM 3476 Terminal w/keyboard 2 ea. APC UPS 600 2 ea. Epson LQ 570+ Printer 2 ea. FS! Hard Drive PC 2 ea. HP 560C deskjet printer 2 ea. HP Laserjet 5L Printer 2 ea. Practical Peripheral modem 2 ea. Zenith Touchpad Monitor 3 ea. Gateway computer 3 ea. HP 870 printer 3 ea. HP Deskjet Plus 3 ea. IBM PS2 Computer 3 ea. MIS 386 Computer & keyboard 4 ea. Epson Action 2250 printers 4 ea. MachS Computer & keyboard 4 ea. Quad Computer & keybrd (Orbacom) 5 ea. HP 700/96 computer terminal 10 ea. HP Vectra PC & keyboard 7 ea, Okidata Printer APC Smart 700 UPS AsT Bravo P75 Computer & keybrd Epson Stylus Color Printer HP Deskjet 500 HP Laserjet Il! Printer HP Rugged Writer Printer Hyundai 8088 Computer & keyboard Brother EM-200 Electric Typewriter Copier HP fax machine Panasonic RQ-2309AV Tape Recorder Ricoh Fax Machine Rotating Display for SIRS binder Ruhl overhead projector Sony Transcriber Standing height counter Television 2 ea. Motorola 16 Channei VHF Radio 2 ea. Motorola P100 handie talkie 2 ea. Motorola P100 Radius Radio 3, ea. Regency mobile radio Assortment antennas, brackets, etc. Motorola HT220 Radio & Chrger Motorola Syntor mobile radio VHF Motorola mobile radio IBM color printer 3 ea. IBM Computers 2ea. HP Dumb terminals Landfill Equipment Lexmark 2380 Plus Printer voor Serial Number Make Description NEC Spinwriter printer 1977 __01327GGB11003_—sINTER 3 AXEL DIESEL ROAD TRACTOR Precision 386 Computer & keybrd 1976 U80DVB8047 FORD 3 AXEL DIESEL ROLL OFF TRUCK Sola UPS 1977 01327GGB11067_—s INTER 3 AXEL DIESEL ROAD TRACTOR 1951 JOM53107014UJL1619 CHEVY 2 AXEL FUEL TRUCK - GASOLINE Toshiba Laptop Computer 1972 CJ1930V186569 CHEVY 3 AXEL DIESEL 450 DUMP TRUCK Universal Data Systems modem 1971 2279110074774 INTER 2 AXEL DIESEL STREET FLUSHER Zeos 386 File Server Computer = TK1228 DEMP COMPACTION TRAILER 40a, metal desks we REE semmoemmncron wan -Z PAK COMPACTION TRAILER Assort. Chairs 4982 1GRDM9027CM001001 GREA FLAT BED TRAILER Assortment of tables 4982 1GRDM9026CM001006 GREA FLAT BED TRAILER Library desk 1978 HTR606 REX TRASHMASTER LANDFILL COMPATOR Standing work counters 853604 ve ee TIRE CUTTER i LER FOR CAT 1T28 TOOL CARRIER 10 ea. 15 in. mud & snow tires wirims 1987 55010884 MARATHON AJ550 COMPACTOR 10 ea. Assorted steel wheels 565-268 10 ea. Jetsonic rotating lightbars 23 ea. Steel & wood stackable shelves 3 ea. DP AirStrider Exercise Bikes 4 ea. Aluminum Dog Boxes 4 ea. projector screens Assortment of light fixtures Automotive lathe Bear & Raggedy Ann costumes Card catalog box Misc. hand tools | Space heater Vacuum cleaner White Westinghouse dryer 11 ea. EMS backboards 3 ea. Doctor's scales Anatomy Torso Medical exam table 2 EA. Brother fax machine 2 ea. Panasonic Electronic Typewriter 3 ea. Kodak Carousel Slide Projecto 8 ea. IBM Selectric Typewriters Assort. calculators & adding machines Assortment of telepnones 5 Assortment of trash cans B&H Mark ti Microfilm Reader Bell & Howell Mark II microfiche reader ' Brother 820MC Intellifax j MORBARK 1050 TUB GRINDER 5. REQUEST FOR APPROVAL OF BIDS FOR EMS PROTECTIVE OUTERWEAR Bids were received for 44 outfits (jacket and pants) of protective outerwear from: Action Fire and Safety, Inc. $ 29,426.32 Ricochet Manufacturing Co., Inc. $ 33,343.20 During the briefing, Purchasing Agent Caldwell said Action Fire and Safety offered the low bid, but there were three concerns. She said the concerns were: (1) the pants did not have a barrier for blood-borne pathogens (2) there was an extensive delivery date for some sizes and (3) inquiries with other county EMS departments indicated there were durability problems on some of the apparel and there was an unreasonable lead-time on filling the orders. C aldwell said the staff recommended the bid from Richochet in the amount of $33,343.20. 6. REQUEST FOR APPROVAL OF BUDGET AMENDMENT #47 FOR EMS MEDICAL SUPPLIES 7. CALL FOR A PUBLIC HEARING ON JUNE 19, 2001, AT 7:00 P.M., REGARDING THE RURAL OPERATING ASSISTANCE PROGRAM 8. REQUEST FOR APPROVAL OF THE MAY 1, 2001 MINUTES END OF CONSENT AGENDA--------------2-0777777 REQUEST FOR APPROVAL OF A PROCLAMATION TO PROCLAIM THE WEEK OF MAY 20-26, 2001 AS EMERGENCY MEDICAL SERVICES WEEK: |MOTION by Commissioner Johnson to approve the following proclamation. VOTING: Ayes - 5; Nays - 0. PROCLAMATION To Designate the Week of May 20-26, 2001 as Emergency Medical Services Week WHEREAS, emergency medical services are vital for the public, and WHEREAS, the members of emergency medical services teams are ready to provide lifesaving care to those in need 24 hours a day, seven days a week; and WHEREAS, access to quality emergency care dramatically improves the survival and recovery rate of those who experience sudden illness or injury; and eraerneignananaetaaneet WHEREAS, emergency medical services providers have traditionally served as the safety net of America’s health care system, and WHEREAS, emergency medical services teams consist of emergency physicians, emergency ' : es . 8 nurses, emergency medical technicians, paramedics, firefighters, educators, administrators, and others, and WHEREAS, approximately two-thirds of all emergency medical services providers are volunteers, and j WHEREAS, the members of emergency medical services teams, whether career or volunteer, engage in thousands of hours of specialized training and continuing education to enhance their lifesaving skills; and WHEREAS, Americans benefit daily from the knowledge and skills of these highly trained individuals; and WHEREAS, it is appropriate to recognize the value and the accomplishments of emergency medical services providers by designating Emergency Medical Services Week; and 6 : | | | WHEREAS, injury prevention and the appropriate use of the EMS system will help reduce national health care costs. NOW, THEREFORE BE IT PROCLAIMED, that the Iredell County Board of Commissioners hereby designates the week of May 20-26, 2001, as EMERGENCY MEDICAL SERVICES WEEK and encourages the community to observe this week with appropriate programs, ceremonies, and activities. ** * * * ANNOUNCEMENT OF VACANCIES OCCURRING ON BOARDS & COMMISSIONS IREDELL COUNTY PLANNING BOARD (4 announcements) CAROLINAS PARTNERSHIP (1 announcement) FIRE TAX DISTRICT BOARD (2 announcements) JURY COMMISSION (1 announcement) JUVENILE CRIME PREVENTION COUNCIL (15 announcements) MITCHELL COMMUNITY COLLEGE (1 announcement) MOORESVILLE PLANNING BOARD (1 announcement) REGION F EMS ADVISORY COUNCIL (1 announcement) REGION F AGING ADVISORY COUNCIL (3 announcements) SOCIAL SERVICES BOARD (1 announcement) STATESVILLE AIRPORT COMMISSION (1 announcement) APPOINTMENTS TO BOARDS & COMMISSIONS STATESVILLE BOARD OF ADJUSTMENT-EXTRATERRITORIAL JURISDICTION (2 appts.): [MOTION] by Chairman Tice to postpone these two appointments until the June 5, 2001 meeting. VOTING: Ayes - 5; Nays - 0. TROUTMAN PLANNING/ZONING BOARD - EXTRATERRITORIAL JURISDICTION (2 appts.): Commissioner Johnson nominated Jane Brewer and Tom Moore, Jr. No other nominations were submitted, and Chairman Tice |moved] to appoint Brewer and Moore by acclamation. VOTING: Ayes - 5; Nays - 0. COUNTY MANAGER’S REPORT & PRESENTATION OF THE FY 2001-02 IREDELL COUNTY BUDGET: Mr. Mashburn distributed a written manager’s report. FY 01-02 Budget Highlights: Mashburn said the budget was balanced; however, it used $1,777,877 of fund balance. He said this left a percentage of 10.4% in the unappropriated fund balance. He also said the budget was balanced using the reimbursements the county norinally would be receiving from the state. Mashburn said that if the funds did not materialize, the county would have to review a property tax increase of over three cents. He said the county’s share of the schools’ operating expenses totaled almost $26 million or about 54% of the property taxes collected. Mr. Mashburn said that for school appropriations, the recommended budget proposed to spend $1,330,340, or 2.5 % less than what was requested. He said, however, the school appropriation was still a nine percent increase over FY 00-01. Mashburn said the major unfunded mandate was for Medicaid. He said Medicaid costs were estimated to increase by $600,000. Mr. Mashburn said 14.5 new employee positions were being recommended. He said the proposed budget recommended a three percent across-the-board increase; however, he was recommending the suspension of the merit increases for one year. Mashburn said he was recommending a FY 01-02 general fund budget of $99,971,000 and a solid waste enterprise budget of $5,733,755. He said the budget recommended an increase in solid waste fees. Mr. Mashburn said the regular household disposal fee would increase by $2 and the fee for the elderly would increase by $1. He said the budget was based on a tax base of $10,653,773,846, a tax rate of $.47, and a tax collection rate of 96.35%. Mashburn said he was recommending that $2,500,000 remain in the capital reserve fund. He said this amount would allow the county to begin work on the DSS expansion and to accrue funds for the library construction that should begin in 2003. nstein for their work in developing the budget. urn and Blume mployees. ave both of them as © anked Mashb fortunate to h Chairman Tice th She said the county was ce to adjourn the meeting at 8:10 p.m. ADJOURNMENT: by Chairman Ti May 22, 2001, at 5:30 p.m., to begin the budget deliberations. The (South Wing Conference Room) 200 NEXT MEETING: Tuesday, meeting will be held in the Iredell County Government Center South Center Street, Statesville, NC. VOTING: Ayes - 5; Nays - 9. (TL (mC. __ & lerk to the Board Approved: IREDELL COUNTY BOARD OF COMMISSIONERS BUDGET SESSION MINUTES MAY 22, 2001 The Iredell County Board of Commissioners met for a FY 2001-02 Budget Session on Tuesday, May 22, 2001, 5:30 p.m., in the Iredell County Government Center (South Wing Conference Room, 200 South Center Street, Statesville, NC. Present: Chairman Sara Haire Tice Vice Chairman Steve D. Johnson Tommy E. Bowles Karen B. Ray R. Godfrey Williams Staff Present: County Manager Joel Mashburn, Finance Director Susan Blumenstein, and Clerk to the Board Jean Moore. BUDGET OVERVIEW: Mashburn reiterated that the budget had been balanced using anticipated revenues ($2.7 million) from the state. He also said the budget had been balanced using $1.7 million from the fund balance. Mr. Mashburn said the school funding had growth in it, but not as much as in past years. Mashburn said that as the budget was being reviewed, the commissioners might want to note any areas that could possibly be cut if the $2.7 million from the state did not materialize. He added there was not much that could be trimmed in the operating budget since there was only a 2.66 increase. Commissioner Johnson asked how there could only be a 2.66% increase with energy costs being so high. Mashburn said the 2.66 percentage was “overall” — it was for all departments. He said the maintenance department did show an increase. However, Mashburn said the county purchased its gasoline on a wholesale basis, and the costs, for some reason, had been decreasing. Chairman Tice and Commissioner Ray reported on a visit with some of the legislators in Raleigh. They said one legislator had told them the state would probably not adopt its budget until the middle of July. Commissioner Bowles said the board of health understood the problems facing the commissioners with the budget. He said that if across-the-board cuts became necessary for all departments, the health board would like to be allowed to give input on areas that might be reduced in the health budget. Commissioner Johnson said that with the state’s problems, and the “worrisome” economy, he felt it would be wise for the board to be extremely careful in approving financial requests from the special appropriation agencies between July 1 and June 30, 2002. Third Quarter Sales Tax Report: Blumenstein said she recently received information indicating the revenue from the sales taxes would be even less than what had been estimated. She said the initial revenue projection would need to be decreased by about $90,000. She said that overall for this year, the county would be receiving about $459,000 less. Health Insurance: Mashburn said health insurance was available for the commissioners if they desired to enroll. He said, however, the county needed to know immediately. Commissioners’ Budget: No changes from the county manager’s recommendation. Administration Budget: No changes from the county manager’s recommendation. ) | | | Personnel Budget: The county manager said he desired to merge the Personnel Department and the Safety Department together. He said the new department would be called: Human Resources. Mashburn said the Safety Director, Larry Ray, would report to the Personnel Officer (Carolyn Harris). Mr. Mashburn said the safety officer would not need clerical assistance, because he did most all of his work. A question was then raised as to whether or not Mr. Ray would have a higher salary than Mrs. Harris. Mashburn said the personnel officer would have the highest salary ($61,488 before the recommended 3% cost of living raise). (Mr. Ray’s salary is $58,824 [before the recommended 3% cost of living raise].) No changes were made to the Personne’ or Safety Departments’ budgets. Elections Budget: Mashburn said the elections department planned to purchase new voting equipment. He said the new equipment would be similar to what the county already owned. Mr. Mashburn said new curtains for some of the voting booths would be purchased. Mashburn said the department planned to split eight of the larger precincts and this necessitated the need for some of the equipment. Commissioner Williams asked about the possibility of moving the elections department out of its overcrowded office conditions. Mashburn said that when the maintenance department moved to the Boggs Building (Tradd Street), this would free up space on Twin Oaks Road. He said the plans were to move the recreation department to the current maintenance site (Twin Oaks Road). Then, the elections department could move to the recreation building. No changes from the county manager’s recommendation. Finance Budget: Mashburn said two new positions were originally requested. One position was for a purchasing specialist, and the other was for an Assistant Finance Director Mr. Mashburn said Mrs. Blumenstein had indicated that having assistance in the purchasing area was the most critical need. He said the assistant finance director’s position was not being recommended for the upcoming budget year. Blumenstein said that during the next fiscal year, the county would have to abide by new reporting requirements, due to the passage of GASB 34. She said the Governmental Accounting Standards Board (GASB) would start requiring different types of financial reporting on revenues and disclosures beginning July 1. Mrs. Blumenstein said money had been placed in the finance budget (professional services) to assist with the changes. Blumenstein said her office had seven full-time employees, plus a part-time employee (high school student). No changes from the county manager’s recommendation. Tax Administration & Land Records: Mashburn said one new position was being requested. He said a business property supervisor position was recommended. Mr. Mashburn said the new position should bring in enough revenues to pay for his/her salary. No changes from the county manager’s recommendation. Information Systems Management: Mashburn said the leasing payments for most all of the county’s computers were listed in this budget. He said the sheriff's department and the Register of Deed’s Office had separate leases, because their systems were “stand-alone.” Mashburn said the director for this department, Bobby Abernathy, planned to retire on June 30. Commissioner Johnson asked if the county might someday lease the mainframe. Blumenstein said yes. No changes from the county manager's recommendation. e recently received information from the Veterans Service Veterans: Mashburn said h $7.9 million had been paid to either veterans or their Officer indicating that for year 2000, families residing in Iredell County. No changes from the county manager’s recommendation. ADJOURNMENT: Chairman Tice adjourned the budget session at 9:00 p.m. NEXT MEETING: Thursday, May 24, 2001, 5:30 p.m., in the Iredell County Government Center for another budget session. Approved: Clerk to the Board | | | IREDELL COUNTY BOARD OF COMMISSIONERS BUDGET SESSION MINUTES MAY 24, 2001 The Iredell County Board of Commissioners met for a Fiscal Year 2001-02 Budget Session on Thursday, May 24, 2001, 5:30 p.m., in the Iredell County Government Center (South Wing Conference Room), 200 South Center Street, Statesville, NC. Present: Chairman Sara Haire Tice Vice Chairman Steve D. Johnson Tommy E. Bowles Karen B. Ray R. Godfrey Williams Staff Present: County Manager Joel Mashburn, Finance Director Susan Blumenstein, Social Services Director Don Wall, Health Director Ray Rabe, and Clerk to the Board Jean Moore. SOCIAL SERVICES BUDGET: Social Services Director Don Wall said there was about an 8.7% increase in his budget. He said most of it was due to rising Medicaid costs. Wall said Medicaid was increasing due to: increased utilization, rising healthcare/ prescription costs, and the federal government was shifting the costs to the states and counties. Wall said he had basically prepared a maintenance budget, and it was one of the lowest he had ever created. County Manager Mashburn said there was little the commissioners could do with the social services budget. Mr. Wall was asked about his telephone system. He said the department had nine or ten telephone lines and one switchboard operator. Wall said that in a day’s time, about 20% of the calls were probably missed. No changes from the county manager’s recommendation. HEALTH BUDGET: Health Director Ray Rabe said a conservative budget had been prepared. He said a measure to implement a West Nile Virus Prevention Program was not included, but he wanted to warn that a financial request might be made if a case developed in a nearby county. Commissioner Williams asked if the West Nile virus decision was based on monetary reasons or because the department felt it did not need a prevention program at this time. Rabe said there did not appear to be an imminent threat at the present. Mr. Rabe did say, however, there were concerns about the expense of the prevention program ($100,000). Rabe said his department would closely monitor the virus. He said the health staff had been providing educational materials to clubs, schools and organizations. Rabe said a presentation about the virus had been presented to the Town of Mooresville, and this municipality, on its own, planned to carry out a mosquito abatement program. Rabe said another budgetary concern he had was about the Health Insurance Portability and Accountability Act of 1996 (HIPAA). He said the Act might have major cost implications. Septic System Inspections: Commissioner Johnson mentioned he had received calls from contractors complaining about unnecessary septic system inspections. Johnson said the contractors were of the understanding that a subsequent inspection was not required by the state. Mr. Rabe said he would check into the matter. He said a fee that might be changed in the future pertained to restaurants. Rabe said the legislature was currently reviewing the fairness of charging $25 for a license; regardless of the restaurant’s size. Blumenstein said the health department’s budget had an increase (county funds) of about 7.4%, No changes from the county manager’s recommendation. COUNTY-WIDE FIRE DISTRICT: Blumenstein said the county-wide fire district’s budget for the upcoming year had about a four percent across-the-board increase. She said Lake Norman and South Iredell received a little more. Mrs. Blumenstein said Cool Springs and Harmony were in line to receive new trucks. She said the final payment for the air van ($50,000) was included in the upcoming budget. Commissioner Williams said a debt service report should be issued soon. He said it appeared the debts could be paid off in about two and a half years. Commissioner Johnson said he didn’t want to get into the situation where the debts were paid off, but the VFDs continued to incur more debt. Commissioner Williams stressed that the Fire Tax District Board members wanted to get the debts paid off, and they, too, had concerns about the VFDs incurring future debt. He said the VFDs were independent contractors and this made the situation difficult. Johnson said he felt that all requests from the fire departments should first have the approval by the Fire Tax District Board. He said the surplus money in the budget was supposed to pay off the current debt, and then the mission was to reach a point where the trucks could be bought, without incurring debt, on an as needed basis. LAKE NORMAN VOLUNTEER FIRE DEPARTMENT: Frank Phillips, the treasurer for the Lake Norman VFD, said his department might soon have to relocate. He said he wanted to share Lake Norman’s dilemma and seek guidance from the commissioners. Phillips said the VFD was located on a one-acre site with minimal parking space. He said the department, located off Brawley School Road, might soon be affected by two situations. One being the possible realignment of Brawley School Road and the other being possible annexation by Mooresville. Phillips said that at one time, Crescent Resources seemed interested in donating five acres to the VFD. Now, he said Crescent was more interested in selling the property. Phillips said another possibility was the possible trade of Lake Norman’s building, and an acre of land, to an individual owning five acres. Phillips said the proposed five acres was in a desirable location, and it would not require much grading. Mr. Phillips said the property owner needed a decision soon. Phillips said that if a trade occurred, the department would have to vacate its present site within a year. Phillips was asked if the fire department’s board members thought the trade would be a fair arrangement, and he said yes. He said about five firemen lived near the site. Commissioner Johnson said he thought the department should discuss the situation with the Fire Tax District Board. Commissioner Bowles asked how much was in the department’s savings. Phillips said the checking account had $32,000, and the department had $94,000 in certificates of deposit. APPROVAL OF BUDGET AMENDMENT #48: Mrs. Blumenstein requested approval of Budget Amendment #48 to recognize $47,775 received from insurance claim proceeds and for the appropriation to the proper departmental line items (maintenance and repair for vehicles, capital outlay for vehicles and equipment). MOTION) by Commissioner Bowles to approve BA#48 to recognize revenue received from insurance Claims and for the 4ppropriation to the €xpenditure line items. VOTING: Ayes — 5: Nays ~ 0, VOTING: Ayes ~ 5; Nays ~ 0, SHEPHERDS FIRE TAX DISTRICT FUND: The board chairman for the Shepherds VFD, Don McClain, and the assistant chief, Jamie Barrier, Shared their ideas wl Idi about Constructing a new $1.2 million building and the purchase of a new $300,000 Pumper. McClain and Barrier also Presented a year-by-year estimate on how much Mashburn asked if the department was requesting a tax increase from the Current 4.25 to 5 cents. McClain said the costs included demolition, Site Preparation, concrete, and an Mashburn said the board of commissioners had 0 approve how the tax money Was spent — whether it Was 4.25 or 5 cents, MOTION) by Commissioner Ray to Postpone a decision On the matter until > further information Was received. VOTING: Ayes — 5: Nay ~ 0, EAST ALEXANDER FIRE TAX DISTRICT: Mrs. Blumenstein said she had Placed $5,475 in Capital reserve for this department and she had left the tax rate at 4.25. MT. MOURNE FIRE TAX DISTRICT: Blumenstein 8ave an overview of the department’s budget. Commisisoner Ray asked why the VFD had so much in its checking account ($423,869). Blumenstein said she had inquired and was told the department wanted to save for 4 new building. Mrs. Blumenstein said She told the Mt. Mourne officials that a money Knox about the matter. Wednesday, June 13.) ADJOURNMENT: Chairman Tice adjourned the meeting at 9:45 P.m. NEXT MEETING: Tuesday, May 29, 2001, 5:30 P.m., in the South Wing Conference Room, Statesville, NC. Approved: eng IREDELL COUNTY BOARD OF COMMISSIONERS BUDGET MEETING MINUTES MAY 29, 2001 The Iredell County Board of Commissioners met for a FY 2001-02 budget meeting on Tuesday, May 29, 2001, 5:30 P.M.., in the South Wing Conference Room of the Iredell County Government C enter, 200 South Center Street, Statesville, NC. Present: Chairman Sara Haire Tice Vice Chairman Steve D. Johnson Tommy E. Bowles Karen B. Ray Absent: R. Godfrey Williams Staff __Present: County Manager Joel Mashburn, Finance Director Susan Blumenstein, and Inspections/Planning Director Lynn Niblock. IREDELL-STATESVILLE SCHOOL SYSTEM Representing the Iredell-Statesville School System were: Board of Education Chairman Vaughn Sprinkle, Superintendent Dr. Howard Coleman, Asst. Supt. for Planning & Research Dr. Julia Williams, Asso. Supt. for Adm. & Finance Harold McManus, and Terrie Hass, the Director of Budget and Internal Auditing. Sprinkle said the overall health for the school system was good. He said the media library for West Iredell was going well, and North Iredell Middle School’s addition was progressing nicely. He said Third Creek Elementary had its ground breaking last week, and the school would probably be under the most scrutiny of any schools recently built. Sprinkle said there had been national publicity about Third Creek due to it being a “green school.” He said Harmony Elementary had an inspector looking at the waste water situation last month. Mr. Sprinkle said a letter from Cavanaugh and Dr. Coleman said the System’s budget included a supplemental increase for the teachers (from 6% to 8%). He said the classified supplement would go from 5.5% to 7.5%. Dr. Coleman said the supplement would aid with teacher recruitment, and the system had 750 applications on file for teaching positions. He said his goal was not to put any teachers in the classroom who were not certified. Coleman said Pre-K classes would begin during the next school year at Harmony and N.B. Mills. Current Expense: McManus said the following four improvement items appeared to be feasible when the school System prepared the budget. Total 1. Supplement Increase $1,250,000 2. Additional Pre-K Classes (funds would be out of existing budget) 200,000 3. Two additional repair technicians for equipment/infrastructure 80,000 4. Additional Staff for Schools 120,000 McManus said two other items were given a lower priority. These were: 1. Instructional Supply Reimbursement 55,000 2. Salary Adjustments for Secretary/Treasurer 50,000 Capital Outlay: McManus said a five-year plan had been developed for renovations, roofing, equipment and bus purchases for the various schools. Mr. McManus said the System had told the schools that it would match any funds raised for special projects. He said the state would not be purchasing any new buses this year. McManus said almost 180 buses were being used in the local system. He said utility costs had been estimated to increase 30 to 40 percent during the upcoming year. He said the system had tried to budget enough to cover the cost increases, and it was also trying to find ways to conserve energy. Coleman said waterless toilets would save the system 600,000 gallons of water in a year’s time at one school. Dr. Julia Williams explained the waterless toilet process. She said a blue chemical was placed in the bowl and since the urine had a heavier density, it drifted to the bottom. Williams said that when a certain level was reached in the urinals, the bottom liquids went “down.” She said the chemical was changed about once per month, and it was completely safe. Commissioner Bowles asked about the $290,000 listed for miscellaneous uses at the central office. McManus said it was $250,000 for the lease payback on the central office, and that $40,000 was for general items. Coleman said the City of Statesville had approached the system about the possibility of building a pool on a vacate lot near the current central office — near MacAnderson Park. He said the high school swim teams would be allowed to use it. Coleman said the city had also talked about building a gym behind the pool that could be used by the alternative students and the community in general. Dr. Coleman said all of the system’s high schools were on block scheduling, and that Lake Norman High would also be on this type of schedule when it opened. Bowles asked what happened when Lake Norman High became full. He asked if some of the students would go to South Iredell. Coleman said it was the system’s current intention for the students to remain at Lake Norman. Coleman said the Iredell-Statesville System would soon be in the state’s top ten percent in terms of student population. Blumenstein asked if the school’s attorney had made a determination on the fines and forfeitures for the charter schools. Coleman said Attorney Bedford Cannon had recommended for the system to wait until the appeal process had concluded before any payments were made. Dr. Coleman said that if the charter schools won the case, three years worth of fines and forfeitures would be due. Chairman Tice said Commissioner Johnson and Commissioner Williams had been asked to serve on the long range capital committee. MOORESVILLE GRADED SCHOOL SYSTEM David Dutton, the finance director for the Mooresville system, presented a reduced budgetary request to comply with the county manager’s recommendation. The following information shows what the system requested and what was proposed in funding from the county manager for the upcoming year. MGSD Co. Mgr. Recommendation Proposed Budget Difference Current Expense $4,609,550 $4,631,000 ($21,450) Capital Outlay 1,436,285 1,500,000 ($63,715) ystem adjusted the proposed salary increase from the the Senate recommended 2%, $74,459 would be said $53,009 could be placed in Dutton said that if the s original request of 5%, down to available to balance the current expense budget. He also contingency to offset State budget cuts. In reference to capital outlay, Dutton said the contingency line item had been reduced from $100,000 to $36,285. Mr. Dutton said the school board had not officially adopted the revised budget, but this would occur at the next meeting (Monday, June 4). Dr. Boyles said he felt the system would be hurt this year due to state cuts in staff development funds and changes in the allotment formulas that favored growth. County Manager Mashburn asked if the system maintained an unappropriated fund balance. Dutton said yes. He said supplements would have to be paid in May and this came from local money. He said there could be as much as $1 million in capital outlay. Dutton said the system hoped to apply the money towards the next construction project -- to add more classrooms in the future. Mr. Dutton said the fund balance money helped to retain a high bond rating for the system. Boyles said that by year 2005, the system would need a new elementary school. He said that in today’s dollars, the cost for the new school would be 12 or 13 million dollars. He said the system already owed about $10 million, but in the next ten years, the system would have needs that would be $20 or $30 million more. Commissioner Bowles asked about the Japanese Saturday School, since many of the companies were closing or reducing their workforces. Boyles said it would be phased out. He said the “numbers” would not be there. MITCHELL COMMUNITY COLLEGE t Dr. Doug Eason, Mitchell Board of Trustees Chairman Mitchell College Presiden Dr. Ralph Bentley, and Finance Officer Dick LeFevre spoke about Mitchell’s budget. sean Dr. Bentley said the college’s GED graduation was the largest high school graduation in the county. Dr. Eason said Mitchell was recently audited and the college had been given a “clean bill of health.” He said the state had also reviewed the enrollment records and everything was in order. Eason said the Mooresville campus had over 1,000 students. He said security on all of the campuses had been an issue this year, as well as parking. Dr. Eason said the college’s utility bills were of aconcern. He said the school’s summer enrollment was up 12 percent. Commissioner Bowles asked how Universal Technical Institute’s facility would | impact the college. Dr. Eason said Mitchell had steered away from automotive training in 1992-93. He said the difficulty with automotive training was that if an agency did not have a sponsor, the students were basically receiving instruction in “shade tree mechanicing.” Eason said the Universal school would actually complement what Mitchell was doing. Chairman Tice asked Dr. Eason what he was hearing from the state on funding for the next year. Dr. Eason said Senator Cunningham had said the college would be “okay.” Dr. Eason said he had heard that overall the state’s community colleges might have to reduce their budgets by.$40 million. He said if this happened, Mitchell would suffer a $243,000 cut in its base budget and a $71,000 cut in block grants. He said one area that would probably suffer would be the college’s human resource program -- the section that assisted displaced workers. Dr. Eason said the Mooresville Center was still the college’s major capital outlay project. INSPECTIONS/PLANNING: Lynn Niblock, the inspections director, said that for several years, his department had tried to be self-supporting through user fees. He said a five or six percent across-the-board fee increase was being recommended for the upcoming year with the exception of a few fees. Niblock said the proposed fees would still be reasonable compared to other counties. He said the last fee increase was in 1999. asked Niblock if he thought the current procedure used for Commissioner Bowles ” (A person has to pay 4 sign permit fee and a zoning fee). signs was “the best way to go. Niblock said a sign involved a person(s) in zoning and a person(s) in inspections. Mashburn said the inspections department had requested three new inspectors and one new clerk. Mr. Mashburn said all of the positions were justified, but he didn’t think four new people could be hired. He said one new clerk’s position was being F recommended. Niblock said increased fees in the planning department were being recommended, but some had already been approved when the subdivision ordinance was adopted. Planning: Mashburn said one new zoning code clerk was being recommended. over 750 letters were mailed to adjoining property ources’ vesting rights issue. He said that when the everyone in the office had to assist. Niblock said that recently, owners involved in the Crescent Res property owners starting telephoning, out nonowner petitions. He asked how the staff Commissioner Johnson asked ab assisted the applicants. ed the area and tried to insure that spot zoning would Niblock said the staff review based on the surrounding not occur. He said the staff tried to obtain a reasonable area zoning. ounding property owners were supplied to the applicants. Niblock said yes. He said this was public information. He said the amount of staff time depended on how much area was being covered. Niblock said a great deal of | . | Johnson asked if the names of the surr } | of the nonowner requests. time was devoted to some Mashburn said the budget he was recommending was based on the increased fees for both planning and inspections. Blumenstein said $38,000 was being transferred from the 911 fund to cover the benefits/salary for the person employed to provide the rural addressing. od used to change road names. Niblock A discussion was then held on the meth rrent list was checked and said anytime a citizen requested to change a road name, the cu duplications were not allowed. 0 plus a dollar an acre for MOTION by Commissioner Ray to designate $750.0 nonowner petitions and to change the fee for renaming a road to $50 plus the cost of the new sign. VOTING: Ayes - 4; Nays — 0. SHEPHERDS VOLUNTEER FIRE DEPARTMENT: A brief discussion was held about the request made by the Shepherds VFD. It was agreed to discuss the matter at the Monday, June 4 meeting. ADJOURNMENT: Chairman Tice adjourned the meeting and advised that the next meeting would be held Monday, June 4, 2001 at 5:30 p.m., in the South Wing Conference Room of the Iredell County Government Center, 200 South Center Street, Statesville, NC. : a 2, Approved: Kae /9. Zd¢! Coat Drre MMe gr to the Béard / a IREDELL COUNTY BOARD OF COMMISSIONERS BUDGET SESSION MINUTES JUNE 4, 2001 The Iredell County Budget Session on Monday, Center (South Wing Confere Board of Commissioners met for a Fiscal Year 2001-02 -» In the Iredell] County Government nter Street, Statesville, NC. Present: Chairman Sara Haire Tice Vice Chairman Steve D. Johnson Tommy E. Bowles Karen B. Ray R. Godfrey Williams Staff Present: County Manager Joel Mashburn, Finance Director Susan Blumenstein, and Cle tk to the Board Jean Moore. The county manager said it was now the staff's ilding that once housed the Sarage. He said the land used for storage, €.g., the county’s Commissioner Johnson Said some firemen had asked if the county had a place where the air van could be Stationed. Mashburn said there was a large bay at the former garage building (Loray community) that might be suitable. In reference to the new Sarage on Meeting Street, Mashburn said one lift would need to be moved. No changes from the county manager’s recommendation. ECONOMIC DEVELOPMENT: Blumenstein distributed an updated economic incentive project payment listing through year 2009. Statesville Airport: Commissioner Johnson Stationing its aircraft at the ai ing system. Johnson Said the obtaining the System would be $100,000. Mr. Jo Officials it was his feeling that if the cou have to be viewed as an economic incenti said the Lowe’s Corporation had rport; however, the facility did not match from Iredell County to aid in hnson said he had told the airport nty aided in the purchase, the $100,000 would ve. No changes from the county manager’s recommendation. GENERAL GOVERNMENTAL: Mashburn said a contingency amount of $200,000 was included in this section. He said any money not spent at the end of the year went back into the general fund. SPECIAL APPROPRIATIONS . outside agencies receiving County funds. nding unless the county had s formula Was lati om county’s Populat IS based on the , Crossroads Behavioral] Healthcare Mashburn Said this agency had been given ten percent Increase, Blumen Stein added ation of } 15,000 that Crossroads Would be receiving $3.9] Per capita based on 4 County Popul 000. Mashburn Sa id he was unaware of how to Contribute to the much Surry and Yadkin County Planned mental health authority, Centralin 4 Council of Governments: A discussion 0 a oo oe aoe a es Was being received from the Council, Also, a concern some of the Studies that ha Cen submitted by Centralin Ccurred on Was voiced abo ain the Past few how much value ut the quality of years, uture, Irede]] Vocational] Workshop: $2.7 Million Wed to th was mentioned that if the State reimburs € county, some Consideratj al money to thj Third Cre ek Watershed: Commissioner reimbursed the county for the Structures. Mashburm Said that three out Of the eleven Structures Were repaired, and Rowan did not financially assist. No changes from the county Manager’s recommendation, Commissioner Bowles said he thought a comprehensive library plan, to serve all sectors of the county, should be developed. No action was taken in reference to satellite libraries; however, Commissioner Williams said he would like for the board to discuss the matter again in the future. No changes from the county manager’s recommendation. RECREATION: The county manager said one new park maintenance technician was being recommended for this department. He said the new employee would be needed due to the operations at Stumpy Creek Park. No changes from the county manager’s recommendation. SHEPHERDS VOLUNTEER FIRE DEPARTMENT: Presenting information about this VFD were: Shepherds Board Chairman Don McClain, Deputy Chief Jamie Barrier, and Chief Kelly Robinson. The representatives described a revised proposal concerning the construction of a new building and the purchase of a pumper. McClain said the department was also requesting the release of $175,000 in the fund balance for note payments. He said the department was requesting to leave the tax rate at 4.25 and to obtain endorsement from the commissioners to use $1.3 million for their building and truck. McClain said the department might be able to delay the truck order for a few months. (The request submitted on May 24, 2001 was for $1.5 million.) Robinson said the department planned to sell an older truck, and the profits would be applied towards the purchase of the new vehicle. He said the 4.25 rate would be fine this year. He also said the same rate would be fine next year, but the department might need about $10,000. Commissioner Bowles said he had talked to people in the community to find out what they wanted. He said several people had expressed a desire to have a paid fireman. Commissioner Johnson asked the VFD representatives if they were confident their department would have enough money to make the payments for the pumper, the new building, and the associated equipment for the firemen in the next few years. McClain said yes, but he pointed out that inflation was an unpredictable factor. Commissioner Johnson said that when revaluation occurred, he would like for the department to consider the taxpayers. The tax rate was left at 4.25. ADJOURNMENT: Chairman Tice adjourned the meeting at 6:45 p.m. (Next meeting: June 5, 2001, 5:00 p.m. and 7:00 p.m., in the Iredell County Government Center, 200 South Center Street, Statesville, NC. ie YL f= to the Board Approved: , Unt 4 IREDELL COUNTY BOARD OF COMMISSIONERS BRIEFING MINUTES JUNE 5, 2001 The Iredell County Board of Commissioners met for an agenda briefing on Tuesday, June 5, 2001, 5:00 P.M., in the South Wing Conference Room of the Iredell County Government Center, 200 South Center Street, Statesville, NC. Present: Chairman Sara Haire Tice Vice Chairman Steve D. Johnson Tommy E. Bowles Karen B. Ray R. Godfrey Williams Staff Present: County Manager Joel Mashburn, Finance Director Susan Blumenstein, Planning Supervisor Ron Smith, and Clerk to the Board Jean Moore. Planning Supervisor Ron Smith briefly explained a request for the approval of a surety bond, and Finance Director Blumenstein explained two budget amendments. REQUEST FOR THE CONSIDERATION AND/OR ADOPTION OF A CAPITAL ASSETS POLICY: Blumenstein said that in the past, the county had deemed equipment with a cost of $500 or more, and lasting longer than a year, as being a fixed asset. She said some changes were being recommended due to new auditing requirements. Blumenstein said a policy had been drafted to give the finance office more control over the assets. She said that in doing so, more bookkeeping duties would be necessary. Mrs. Blumenstein said the county already maintained an inventory listing of the assets, but they were not depreciated. In addition, she said that in the future, a statement of assets printout would be issued instead of balance sheets. Mrs. Blumenstein said the Government Accounting Standards Board set the criteria for all governments to follow and that a fixed asset policy would aid her office in defining what items should be depreciated and what could be “written off.” (The complete policy may be found in the regular minutes.) ADJOURNMENT: Chairman Tice adjourned the briefing session at 5:35 p.m. y ule Pay CHC ro to the Board Approved: IREDELL COUNTY BOARD OF COMMISSIONERS REGULAR MINUTES JUNE 5, 2001 The Iredell County Board of Commissioners met in Regular Session on Tuesday, June 5, 2001, at 7:00 p.m., in the Iredell County Government Center (Commissioners’ Meeting Room), 200 South Center Street, Statesville, NC 28677. Present: Chairman Sara Haire Tice Vice Chairman Steve D. Johnson Tommy E. Bowles Karen B. Ray R. Godfrey Williams Staff Present: County Manager Joel Mashbum, County Attorney Bill Pope, Finance Director Susan Blumenstein, and Clerk to the Board Jean Moore. CALL TO ORDER by Chairman Tice. INVOCATION by Commissioner Bowles. PLEDGE OF ALLEGIANCE TO THE FLAG ADJUSTMENTS TO THE AGENDA: {MOTION | by Chairman Tice to adjust the agenda by adding a closed session for the purpose of discussing an economic development project - G.S. 143-318.11 (a) (4), and to delete the item listed on the agenda pertaining to the Appropriation of Funds from Drug Seizure Money to Capital Outlay-Equipment to Assist in the County’s Match for the Purchase of Radar Units. VOTING: Ayes - 5; Nays - 0. PRESENTATION OF SPECIAL RECOGNITIONS & AWARDS: — Chairman Tice announced that for the thirteenth consecutive year, a Certificate of Achievement for Excellence in Financial Reporting had been awarded to Finance Director Susan Blumenstein. Tice thanked Blumenstein for her excellent management of the county’s finances. APPOINTMENTS BEFORE THE BOARD RESIDENTS OF THE PRESSLY FARM ROAD AREA SPEAK ABOUT THE DISCHARGING OF FIREARMS: Mr. Melvin York expressed concerns about teenage boys shooting guns in his neighborhood on a daily basis. York said the teenagers were using various types of guns and one was a military style weapon that had been ordered through the Internet. He said the sheriff's office had repeatedly been called, but there was not anything the officers could do. York said the sheriff's department had indicated that an area where a pile of dirt had been dumped was a safe place to shoot. He said he was not proposing that weapons be removed from everyone; especially since he was a gun owner. Mr. York said he was more concerned about having a safe neighborhood. He said the rights of his family were being violated since they did not feel safe outside of their house. Mr. York asked: 1. Who has the authority to deem an area as being a safe place to discharge firearms? 2. Could someone define a firing range? (He said the firearms were being discharged every night for three or four hours.) Commissioner Williams asked the distance between Mr. York’s house and the site where the teenagers were shooting. York said around 200 feet. Shannon Upright, another resident of the neighborhood, said he owned guns and that in the past, he had sometimes target practiced. He said, however, he didn’t practice now because the neighborhood was so upset about the problem. Upright said the perpetrators (14-year old and 16-year old) had high-powered rifles, semi-automatic rifles/handguns, and shotguns. Commissioner Johnson said it was difficult to regulate firearms without appearing to be against the rights of firearm owners. York said it appeared to him that a person who could afford the amount of ammunition being used could also afford a backstop. He said his children deserved the right to play in their own backyard. Chairman Tice requested the staff to look at the county’s options regarding the matter. PUBLIC HEARING Chairman Tice declared the meeting to be in a public hearing. PUBLIC COMMENTS IN REFERENCE TO THE FY 2001-2002 IREDELL COUNTY BUDGET: Mitch Marlowe, the Executive Director for the Exchange Club’s SCAN (Stop Child Abuse Now) Program spoke about the need for more funding. Marlowe presented statistics on child abuse in the county and stated that 80% of the perpetrators were biological parents. No other individuals spoke about the budget, and Chairman Tice agjourned the public hearing. ADMINISTRATIVE MATTERS MOTION by Commissioner Johnson to approve the following five consent agenda items. VOTING: Ayes ~- 5; Nays ~ 0. 3 REQUEST FOR APPROVAL OF A SURETY BOND FOR THE POINT ON NORMAN SUBDIVISION, PHASE VII, LOCATED ON ATTLEBORO PLACE, OFF BRAWLEY SCHOOL ROAD (SR 1100): Crescent Resources requested approval of Surety Bond #103617432 in the amount of $629,338.49 for the completion of paving, storm drainage, sidewalks, and other utility related improvements. 2. REQUEST FROM THE RECREATION DEPARTMENT TO TRANSFER $17,500 FROM THE BUILDINGS & GROUNDS MAINTENANCE LINE ITEM TO PART-TIME SALARIES AND APPROVAL OF BUDGET AMENDMENT #49: It was explained during the briefing, that due to increased programs/participants in the Ropes Course, Rapelling Tower, Baseball, Softball and T-ball activities that $17,500 was needed in the part-time salaries line item. The funding will be derived from unspent funds in the maintenance of buildings and grounds line item. 3. REQUEST FOR APPROVAL OF BUDGET AMENDMENT #50 TO RECOGNIZE REVENUE RECEIVED FROM THE FAMILIES FOR’ KIDS PROGRAM AND TO APPROPRIATE FOR THE PASS-THROUGH TO SMART START: Finance Director Blumenstein said during the briefing that this budget amendment would recognize revenue received from the Families for Kids project and it would be appropriated for a pass-through to the Smart Start Agency (Iredell Partnership for Young Children). The amendment was for $50,000. (On March 20, 2001, the board gave permission to apply for the grant and for the social services department to be designated as the conduit for Smart Start.) 4. REQUEST FOR THE CONSIDERATION OF THE ADOPTION OF A CAPITAL ASSET POLICY: During the agenda briefing, Blumenstein said that effective with the June 30, 2002 audit, Iredell County would be required to implement the Government Accounting Standards Board Statement No 34. By doing this, she said it would be necessary for the county to re- evaluate the definition of capital assets, including defining capitalization thresholds, useful lives, and procedures for additions, deletions, repairs, renovations, and improvements. Mrs. Blumenstein said a policy had been developed and the following specific capitalization thresholds were established. a. facilities and other improvements $25,000 b. depreciable assets 5,000 c. vehicles & licensed trailers 5,000 d. non-depreciable assets 1,000 2 | | / | | | | The policy in its entirety is as follows. IREDELL COUNTY CAPITAL ASSET POLICY CAPITAL ASSET CATEGORIES I. Land & Land Improvements (6010.00) Land Land Improvement Definition Capitalization Threshold Il. Buildings & Building Improvements (6050.00) Building Definition Building Improvement Definition Capitalization Threshold Building Maintenance Expenses Facilities & Other Improvements Ill. Depreciable Assets (6100.00) Depreciablie Assets Defined Capitalization Threshold IV. Vehicles & Licensed Trailers (6500.00) Vehicles & Licensed Trailers Defined Capitalization Threshold V. Non-depreciable Assets and Reporting (6200.00) Non-depreciable Assets Defined Purchasing Non-depreciable Assets Retention of Records for Non-Depreciable Assets Non-depreciable Asset Threshold INTRODUCTION Effective with the June 30, 2002 audit, Iredell County will be required to implement Governmental Accounting Standards Board (GASB) Statement No. 34. This guide has been prepared to help implement the new reporting requirements. Included in this policy re asset category definitions and capitalization thresholds. Capital assets are real or personal property that have a value equal to or greater than the capitalization threshold for the particular classification of the asset and have an estimated life of greater than one year. Assets purchased, constructed or donated that meet or exceed the established capitalization thresholds or minimum reporting requirements must be uniformly classified. Departments are encouraged to report their property inventory through annual inventory, purchasing requirements and employee owner/assignment records. | | | | I. II. LAND & LAND IMPROVEMENTS (6010.00) Land Definition Land is the surface or crust of the earth, which can be used to support structures, and may be used to grow crops, grass, shrubs, and trees. Land is characterized as having an unlimited life (indefinite) . Land Improvement Definition Land improvements consist of betterments, site preparation and site improvements (other than buildings) that ready land for its intended use. The costs associated with improvements to land are added to the cost of the land. Capitalization Threshold All acquisitions of land and land improvements will be capitalized. Examples of expenditures to be capitalized as land and/or land improvements include, but are not limited to, the following: Purchase price or fair market value at time of gift Commissions Professional fees {title searches, architect, legal, engineering, appraisal, surveying, environmental assessments, etc.) Land excavation, fill, grading, drainage Demolition of existing buildings, and improvements (less salvage) Removal, relocation or reconstruction of property of others (railroad, telephone, and power lines) Interest on mortgages accrued at date of purchase Accrued and unpaid taxes at date of purchase Other costs incurred in acquiring the land Water wells (includes initial cost form drilling, the pump and its casing) Right -of -way BUILDINGS & BUILDINGS IMPROVEMENTS (6030.00) Building Definition A building is a structure that is permanently attached to the land, has a roof, is partially or completely enclosed by walls, and is not intended to be transportable or moveable. Buildings that are an ancillary part of the County’s network, such as storage structures, some fairground structures, and recreational challenge structures will be reported as facilities rather than as buildings. Building Improvement Definition Building improvements are capital events that materially extend the useful life of a building or increase the value of a building, or both. A building improvement should be capitalized as a betterment and recorded as an addition of value to the existing building if the expenditure for the improvement is at the capitalization threshold, or the expenditure increases the life or value of the building by 25 percent of the original life period or cost. Capitalization Threshold The capitalization threshold for buildings and building improvements is $25,000. Examples of Expenditures to be capitalized as buildings follow: Purchased Buildings Original purchase price Expenses for remodeling, reconditioning or altering a purchased building to make it ready to use for the purpose for which it was acquired. Environmental compliance (i.e., asbestos abatement) Professional fees (legal, architect, inspections, title searches, etc.) Payment of unpaid or accrued taxes on the building to date of purchase Cancellation or buyout of existing leases 4 Other costs required to place or render the asset into operation Constructed Buildings Completed project costs Cost of excavation or grading or filling of land for a specific building Expenses incurred for the preparation of plans, specifications, blueprints, etc. Cost of building permits Professional fees (architect, engineer, management fees for design and supervision, legal) Costs of temporary buildings used during construction Permanently attached fixtures or machinery that cannot be removed without impairing the use of the building Additions to buildings (expansions, extensions, or enlargements) Examples of Expenditures to be capitalized as improvements to buildings follow: Note: For a replacement to be capitalized, it must be a part of a major ‘ repair or rehabilitation project, which increases the value, and/or useful life of the building, such as renovation. A replacement may also be capitalized if the new item/part is of significantly improved quality and higher value compared to the old item/part. Replacement or restoration to original level would not be capitalized. Determination must be made ona case-by-case basis. Conversion of attics, basements, etc., to usable space Structures attached to the building such as covered patios, garages, walkways, enclosed stairwells, etc. Installation or upgrade of heating and cooling systems, including fans and vents Original installation/upgrade of wall or ceiling covering such as carpeting, tiles, paneling, or parquet Structural changes such as reinforcement of floors or walls, installation or replacement of beams, rafters, joists, steel I grids, or other interior framing Installation or upgrade of window oor door. frame, upgrading of windows or doors, closets and cabinets Interior renovation associated with casings, baseboards, light | fixtures, ceiling trim, etc. Exterior renovation such as installation or replacement of siding, roofing, masonry, etc. j Installation or upgrading of plumbing and electrical wiring Installation or upgrade of phone or closed circuit television } systems, networks, fiber optic cable, wiring required in the installation of equipment (that will remain in the building) Other costs associated with the above improvements ' Building Maintenance Expenses | The following are examples of expenditures not to capitalize as improvements to buildings. Instead, these items should be recorded as maintenance expense: Adding, removing and/or moving of walls relating to _ renovation projects that are not considered major rehabilitation projects and do not increase the value of the building Improvement projects of minimal or no added life expectancy and/or value to the building Plumbing or electrical repairs Cleaning, pest exterm'nation, or other periodic maintenance | Interior decoration, such as draperies, blinds, curtain rods, wallpaper Exterior decoration, such as detachable awnings Maintenance-type interior renovation, such as repainting, touch-up plastering, replacement of carpet, tile, or panel sections, sink and fixture refinishing, etc. 4 Maintenance-type exterior renovation such as repainting, replacement of deteriorated siding, roof, or masonry sections Replacement of a part or component of a building with a new part of the same type and performance capabilities, such as replacement of an old boiler with a mew one of the same type and performance capabilities Any other maintenance-related expenditure which does not increase the value of the building Facilities & Other Improvements Facilities are assets (other than general use buildings) built, installed or established to enhance the quality or facilitate the use of land for a particular purpose. Other Improvements are depreciable improvements made to a facility or to land that should be capitalized as a betterment if the improvement is at the capitalization threshold or the expenditure increases the life or value of the asset by 25 percent of the original cost or life period. The capitalization threshold for facilities and other improvements is $25,000. Examples of expenditures to be capitalized as facilities and other improvements follow: Fencing and gates Landscaping/sidewalks Parking lots/driveways/parking barriers Outside sprinkler systems Recreation areas and athletic fields (including bleachers and challenge course structures) Paths and trails Septic systems Arenas, outdoor tennis courts and basketball courts Fountains Pavilions and storage structures Retaining walls Radio transmitting towers III. DEPRECIABLE ASSETS (6100.00) Depreciable Assets Definition Fixed or movable tangible assets to be used for operations, the benefits of which extend beyond one year from date of acquisition and rendered into service. Improvements or additions to existing personal property that constitute a capital outlay or increase the value or life of the asset by 25 percent of the original cost or life should be capitalized as a betterment and recorded as an addition of value to the existing asset. Note: Costs of extended warranties and/or maintenance agreements, which can be separately identified from the cost of the equipment, should not be capitalized. Capitalization Threshold The capitalization threshold for depreciable assets is $5,000. Examples of expenditures to be capitalized as depreciable assets: Original contract or invoice price Freight charges Handling and storage charges In-transit insurance charges Installation charges Charges for testing and preparation for use Parts and labor associated with the construction of equipment Computer Software and other media by which the use of such items are necessary to operation of county administration. County agencies will record the payment or the purchase of computer software whose unit value cost is $5,000 or greater and has an estimated life of more than one year. Capitalization of computer software will include software license fees if the total dollar amount meets the criteria to capitalize the purchase. Works of art and historical treasures (collections or individual items that are protected and cared for or preserved) Tractors, light equipment and non-licensed trailers that meet the threshold limit Heavy or off-road equipment used for the purpose of earth movement or for processing/transporting solid waste. 6 | | | | | | | IV. VEHICLES & LICENSED TRAILERS (6500.00) Vehicles & Licensed Trailers Defined Vehicles and licensed trailers are those items which are purchased for the purpose of transportation as defined by the insurance industry. This would include, but are not limited to, cars, trucks, buses and any other mode of conveyance that is required by the North Carolina Division of Motor Vehicles to obtain a licensed tag for road use. Capitalization Threshold The capitalization threshold for vehicles and licensed trailers is $5,000. Examples of items to be capitalized for vehicles & licensed trailers are: e Use tax and tag fees e Graphics for the identification of the county vehicle/trailer Examples of items not to be capitalized for vehicles & licensed trailer are: e Equipment added to the vehicle that can be separated from the vehicle in the event of accident e Routine maintenance items (i.e., tires and oil) V. NON-DEPRECIABLE ASSET DEFINITION AND REPORTING (6200.00) Non-depreciable Asset Definition Assets purchased, constructed or donated that meet or exceed the established threshold must be uniformly classified. Donated assets should be reported at fair value at the time of acquisition. All departments must report donated property to the Finance Department. Donations become the property of the county, not the department or program for which the donation is made. Finance Department staff will assign and affix a fixed asset number to the donated property. Note: Fair value is the amount at which an asset could be exchanged in a current transaction between willing parties. Purchasing Non-depreciable Assets Assets purchased at the established threshold and whose estimated life extends for more than one year shall be considered non- depreciable assets, be subject to annual inventory audits, and shall be tagged with an identifying number assigned by Finance Department staff. Examples of items that could be considered non-depreciable assets: e Furniture or furniture components that when added together total the threshold limit e Computers and/or computer equipment whose individual value is at the threshold limit e Maintenance-type equipment that contributes to the operation of county facilities (i.e., mowers and roll-off containers e Mail machines and copiers e K-9 containers e Defibrilators and other medical equipment whose individual value is equal to the threshold limit Retention of Records for Non-depreciable Assets A control ledger of all assigned fixed asset numbers, a description of the asset, purchase date, and cost will be maintained in Finance. Each department will receive a copy of their latest inventory each year soon after July 1 that will be up to date as of the year ending June 30. Upon distribution of the inventory list, the department head is responsible for conducting an audit of items assigned to their department. Errors in the list should be reported in writing to the Finance Department by August 31. Department heads will also be responsible for the maintenance and retention of internal records used for the purpose of emp loyee/owner assignment of such property. All items will be subject to random audits by the Finance Director. Non-depreciable Asset Threshold Equipment or items purchased for a cost of $1,000 or more and lasts more than one year is considered a non-depreciable asset. Examples of expenditures to be included in a fixed asset value: eOriginal contract or invoice price eFreight charges eHandling and storage charges eInstallation charges eParts and labor associated with the end product result Examples of expenditures not to be included in a fixed asset value: Adding, removing and/or altering components relating to the asset that are not considered major projects and do not increase the value of the asset Any maintenance-related expenditure which does not increase the value of the asset Payment of taxes on the asset at the date of purchase 5. REQUEST FOR APPROVAL OF THE MAY 15, 2001 & MAY 22, 2001 (BUDGET SESSION) MINUTES ANNOUNCEMENT OF VACANCIES OCCURRING ON BOARDS & COMMISSIONS ADULT CARE HOME COMMUNITY ADVISORY COMMITTEE ai announcement) NURSING HOME ADVISORY COMMITTEE (1 announcement) APPOINTMENTS TO BOARDS & COMMISSIONS IREDELL COUNTY PLANNING BOARD (4 appts.): Commissioner Ray fmoved, t postpone the four planning board appointments until the next meeting. VOTING: Ayes - 5; Nays - 0. CAROLINAS PARTNERSHIP (1 appt): Chairman Tice {moved} to postpone this appointment until the next meeting. VOTING: Ayes - 5; Nays - 0. FIRE TAX DISTRICT BOARD (2 appts.): Commissioner Williams nominated Carroll Goodman and Don Parker for reappointments. Chairman Tice jmoved to appoint Goodman and Parker by acclamation. VOTING: Ayes - 5; Nays - 9. | | | | | | | | JURY COMMISSION (1 appt.): | Commissioner Bowles nominated Teresa Turner for a reappointment. Chairman Tice lmoved| to appoint Turner by acclamation. VOTING: Ayes - 5; Nays - 0. JUVENILE CRIME PREVENTION COUNCIL (15 appts.): Commissioner Williams nominated Devry Gibbs, Brenda Wilson, John Crone, Phil Redmond, Crystal Sain, Carl Duncan, David Crosby, Angela Williams, Jean Moore, Steve Johnson, Joe Crosswhite, Martin Gottholm, Ray Rabe, Pat Reichart, and Pam Navey. Chairman Tice to appoint Gibbs, Wilson, Crone, Redmond, Sain, Duncan, Crosby, Williams, Moore, Johnson, Crosswhite, Gottholm, Rabe, Reichart, and Navey by acclamation. VOTING: Ayes - 5; Nays - 0. MITCHELL COMMUNITY COLLEGE (1 appt.): Commissioner Ray nominated Mason McCullough. Chairman Tice Imoved| to appoint McCullough by acclamation. VOTING: Ayes - 5; Nays - 0. MOORESVILLE PLANNING BOARD (1 appt): Commissioner Bowles nominated John Robertson for a reappointment. Chairman Tice Imoved| to appoint Robertson by acclamation. VOTING: Ayes — 5; Nays — 0. REGION F EMS ADVISORY COUNCIL (1 appt.): Commissioner Ray nominated Debbie Rinehardt for a reappointment. Chairman Tice to appoint Rinehardt by acclamation. VOTING: Ayes — 5; Nays — 0. REGION F AGING ADVISORY COUNCIL (3 appts.) Commissioner Bowles nominated Ann Simmons, Iris McKnight, and Mary Kay Jones. Chairman Tice Imoved| to appoint Simmons, McKnight, and Jones by acclamation. VOTING: Ayes - 5; Nays - 0. SOCIAL SERVICES BOARD (1 appt.): Commissioner Williams nominated Mac Lackey for a reappointment. Chairman Tice Imoved| to appoint Lackey by acclamation. VOTING: Ayes - 5; Nays - 0. STATESVILLE AIRPORT COMMISSION (1 appt.): Commissioner Bowles nominated Steve Johnson (Commissioner) for a reappointment. Chairman Tice Imoved| to appoint Johnson by acclamation. VOTING: Ayes - 5; Nays - 0. | | | | STATESVILLE BOARD OF ADJUSTMENT-EXTRATERRITORIAL JURISDICTION (2 appts.) Commissioner Johnson to postpone these two appointments until the next meeting. VOTING: Ayes - 5; Nays - 0. COUNTY MANAGER’S REPORT New Agricultural Building: Mashburn said a pre-final walkthrough would soon occur. He said the City of Statesville started this week extending the sewer line. He continued by saying the occupants should be in the building in July. Red Cross Blood Drive: The county will be participating in a blood drive on June 13, 2001, from 11 a.m. until 3:30 p.m. He invited the commissioners to participate and said the drive would be at the agricultural center. CLOSED SESSIONS: MOTION, by Chairman Tice to enter into a closed session for the purpose of discussing G.S. 143-318. 11 (a) 4 - Economic Development. VOTING: Ayes - 5; Nays - 0. Attorney Pope advised that he had a property acquisition matter that he also wanted discussed. [MOTION by Chairman Tice to also discuss a G.S. 143-318. 11 (a) 5 - Property Acquisition matter during the closed session. VOTING: Ayes - 5; Nays - C. RETURN TO OPEN SESSION AT 9:00 P.M. CALL FOR A PUBLIC HEARING REGARDING AN ECONOMIC INCENTIVE FOR THE LOWE’S DISTRIBUTION CENTER ON TOMLIN MILL ROAD, STATESVILLE, NC: by Chairman Tice to call for a public hearing on Tuesday, June 19, 2001, at 7:00 p.m., regarding an economic grant incentive in the amount of $41,360 per year, over a five-year period, based on an $11 million expansion project proposed by the Lowe’s Distribution Center, with the incentive to be used for infrastructure extension, paving, and site preparation. VOTING: Ayes - 5; Nays - 0. ADJOURNMENT: MOTION by Chairman Tice to adjourn the meeting at 9:01 p.m. NEXT MEETING: Wednesday, June 13, 2001 for a Budget Meeting beginning at 5:30 p.m., in the South Wing Conference Room of the Iredell County Government Center. VOTING: Ayes - 5; Nays - 0. / Approved: (), wu [ft Ae! Yan l. Lier. L Yl Cc /flerk to the Board / | | | | | | QOO0OMoaag of the Lowe’s Distribu | PUBLIC INSPECTION STATUS A. Must Remain Confidential Permanently: peices Date Initials Release for Public Inspection B. Reviewed on: Vo/e/ PEM = Z60/ coe Release Authorized by: Date are SF County Manager County Attorney Board of Commissioners CLOSED SESSTON MINUTES IREDELL COUNTY BOARD OF COMMISSIONERS Date: June 5, 2001 Time: 7:45 p.m. The Iredel] County Board of Commiss Meeting Room of the Iredell County Goy on June 5, 2001. ioners met for aclosed Session in the Co mmissioners’ emment Center, 200 South Center Street, § tatesville, NC G.S. 143-3181 I(a) (1) Not a Public Record (2) Scholarship/Academic ss (3) Attorney-Client - (4) Industry/Economic Development (5) Real Property Purchase/Contracts/Leases sg (6) Personnel (7) Criminal Investigation LOWE’S DISTRIBUTION CENTER: Brian 1 McClure and David Green » representatives tion Center, located on Tomlin Mil ! Road, Statesville, NC, discussed a C ith the Greater Statesvi lle y said the company was Proposing to expand its facilit by 200,000 sq. feet and add 50 new jobs. Mr. McKay distri ion i ,770 per year in tax ). He said that if an incentive , the company would be eligible to receive $41,360 Per year over a five-year period. June 5, 2001 Attorney Pope said he felt a contract could be written wherein the coupling of wages could be used along with a de ay in the “threshold.” He said the initial threshold year could be used, but €preciation wouid not be used. [MOTION] to adjourn the closed session by Chairman Tice at 9:00 P.m. (A property acquisition matter was also discussed from 8:30 - 9:09 p.m..) VOTING: Ayes - 5: Nays - 0. tit CN me / \ Clerk to the Board | IREDELL COUNTY BOARD OF COMMISSIONERS BUDGET SESSION MINUTES JUNE 13, 2001 The Iredell County Board of Commissioners met for a FY 2001-02 budget session on Wednesday, June 13, 2001, in the Iredell County Government Center, 200 South Center Street, Statesville, NC. Present: Chairman Sara Haire Tice Vice Chairman Steve D. Johnson Tommy E. Bowles Karen B. Ray R. Godfrey Williams Staff Present: County Manager Joel Mashburn, Finance Director Susan Blumenstein, Personnel Officer Carolyn Harris, and Clerk to the Board Jean Moore. COMPENSATION PLAN UPDATE -— 2001 FINAL REPORT: Personnel Officer Carolyn Harris presented a compensation plan completed by The Scott Group. She said the county started reviewing position classifications and salaries in 1997. Mashburn said the plan recommended higher classifications and salaries for some of the county employees. He said the recommendations were based strictly on the labor market and not on a specific individual’s performance. Commissioner Williams asked if any positions might have a lower classification. Mashburn said it was possible. He said if this occurred, the individual would reach his/her maximum pay level faster, but the lower classification wouldn’t necessarily reduce the salary. Commissioner Bowles asked what happened when a person reached the maximum pay level for his/her position. Mashburn said in a merit system, that if the individual received enough points to be considered for a raise, a bonus was given. He said the bonus was not applied to the base salary. Mashburn said funds were included in the FY 01-02 budget for the reclassifications. He said the classification plan would go into effect with the budget unless there were concerns or changes made by the board members. DEBT RETIREMENT FOR THE VOLUNTEER FIRE DEPARTMENTS: Finance Director Blumenstein said a budget amendment would be on the June 19 agenda to retire the debt for three fire departments. She said the action was approved by the Fire Tax District Board on June 12, 2001. Blumenstein said the budget amendment would be for $577,940, and it would pay off Ebenezer’s debt of $72,240, Harmony’s debt of $136,930, and Troutman’s debt of $368,770. She said the debt for Cool Springs ($378,415) would be retired after February of 2002. Commissioner Williams asked if the county would receive a copy of the pay-off notes. Blumenstein said she had made the same inquiry. She said the county would have to wait until the documents had been recorded. Williams said a group had been contracted with to inventory and classify the assets of each fire department. He said the commissioners could review the assets when the fire departments made funding requests. Commissioner Johnson said he wanted everyone to be in agreement that all future funding requests from the fire departments had to first be heard and approved by the Fire Tax District Board (FTDB). He said FTDB should then request endorsement from the board of commissioners. | | CENTRALINA COUNCIL OF GOVERNMENTS: Mashburn said he recently received a request from Centralina’s director requesting $21,159 for FY 01-02 dues. He said the amount was based on the county’s population of 122,660, and the dues had increased by $3,194. He said that in order for a governmental entity to withdraw its membership from the council, a six-month notice was required. He also said the current annual fee was $17,965. Mashburn said the policy pertaining to “free hours” had been changed. REGISTER OF DEEDS: Mashburn said the Register of Deed’s position was studied in the recent classification plan. He said this department collected more in fees than it took for its operations, but he said the revenue belonged to county. He said there were several other departments, e.g., tax collections, that generated more revenue than it took to sustain their offices. No changes from the county manager’s recommendation. COURTS: Mashburn said it was the county’s responsibility to provide space for the courts. He said the cost for the security guards in the past had been included in the jail budget; however, for the upcoming year, the costs had been placed in the courts budget. No changes from the county manager’s recommendation. LEGAL: Mashburn said the staff always had to estimate what might be needed for legal services/costs. No changes from the county manager’s recommendation. SHERIFF’S DEPARTMENT: Mashburn said two new positions (civil execution deputy and crime analyst) were being recommended for the sheriff's department. A question was asked on how the school resource officers were paid, and Blumenstein said the two school systems received grant money. She said the county then invoiced the school systems for the officers’ salaries. No changes from the county manager’s recommendation. CRIMINAL JUSTICE PARTNERSHIP PROGRAM: Mashburn said the funds for this program were received from the state. No changes from the county manager’s recommendation. JAIL: Blumenstein said that in the past, insurance was not available for the inmates. Now, however, she said the county had found a policy that cost 37 cents, per day, per inmate. Mrs. Blumenstein said the county would enroll in the inmate insurance program. Mashburn said one of the jail management task officer’s duties was to efficiently move the inmates in-and-out of the jail system. He said the officer aided the inmates in contacting their attorney’s and bondsmen in an effort to the move the legal process along. No changes from the county manager’s recommendation. FIRE MARSHAL: Mashburn said a new vehicle was being recommended for this department to replace a 1990 Dodge Ram Charger. Commissioner Bowles said he felt gas mileage should be a factor when purchasing the new vehicle. He said it was his understanding that Ford Expeditions were heavy users of fuel. Blumenstein said good gas mileage would be a factor when the purchasing agent went out for vehicle bids. No changes from the county manager’s recommendation. | | | | | EMS: Blumenstein said $15 had been added to the basic transport fee (from $300 to $315). In addition, she said $15 had been added to the Advanced Life Treatment with no transport fee (from $150 to $165). No changes from the county manager’s recommendation. COMMUNICATIONS: No changes from the county manager’s recommendation. ANIMAL CONTROL: Mashburn said the animal control supervisor had requested a $50,000 addition to the shelter; however, the request had been deleted for the upcoming year. Mr. Mashburn said that sometime in the near future, additional space would be needed. No changes from the county manager’s recommendation. 911 COORDINATION FUND: Blumenstein said that for the first time, funds had been transferred out of this fund to pay the salaries/benefits for the rural addressing employee. She said this was a legitimate expenditure, but this was the first year the county had made the fund transfer. EXISTING CAPITAL PROJECTS: Blumenstein said the county had three capital project ordinances. They were: Stumpy Creek Park for $739,360, the Agricultural Center for $2.475,000, and the Maintenance/EMS/Garage projects at $425,000. Due to the delays in the completion of the Stumpy Creek Park, Commissioner Williams asked the county manager if he felt additional funds might be granted from the state’s park and recreation trust fund for new parks in the future. Mashburn said the county would have to finish Stumpy Creek before it could reapply for another state park grant. He said the Stumpy Creek project started with $250,000 from the state, and a combined match of $125,000 from the county and $125,000 from the community. He said he did not feel the delays with the completion of Stumpy Creek would affect the state’s assistance on new park projects in the future. SOLID WASTE: Blumenstein said money would need to be borrowed this fall for a new solid waste cell. She said an engineering report had indicated the new cell could cost between $2.8 million and $3.8 million. Mrs. Blumenstein said bids for the project would need to be received by October of this year. She said the solid waste financing would be included with the Third Creek School. She also said the solid waste fees would pay the financing for the new cell. Commissioner Johnson said he had received inquiries about the possibility of the county building a transfer station in the West Iredell community. Commissioner Bowles asked if the litter enforcement officer could prepare a report indicating where most of the litter violations were occurring in the county. He said this might help determine if the western area needed a station. DSS SPACE NEEDS: Commissioner Williams asked if the county had researched the possibility of a lease/purchase arrangement for securing DSS office space. He said Lincoln County had recently used this arrangement in the conversion of an existing building. Mashburn asked what the county would do with a 23,000 sq. ft. building formerly used as a hospital (current DSS building on North Center St.). Mr. Mashburn said he was obtaining information on the possibility of constructing an addition to the health building (Hwy. 21). He said he had even thought about moving the mental health employees out of the health building and into the current DSS building. STRAW VOTE ON FY 2001-02 BUDGET: Mashbum said he saw two options with the FY 01-02 budget. He said one would be to raise taxes, and the other would be to approve the budget as presented, but to immediately freeze the capital projects/purchases, with a few exceptions. Commissioner Williams mentioned the General Assembly might give counties the option of increasing the sales tax by one cent; however, half of the one cent would go to the state. Blumenstein was asked how much money this would generate. She said a half cent sales tax would generate about $5 million, based on population. She said an additional penny on the tax rate would generate $1 million. Chairman Tice said the board could take a straw vote on the budget with an understanding that at the next regular meeting (June 19, 2001), the option of making changes would be available. Straw vote: by Commissioner Williams to accept the budget as presented with the changes already agreed upon during the budget work sessions (Centralina COG, Shepherds VFD, County-Wide Service District/debt retirement, and increased fees for road signs/nonowner petitions). VOTING: Ayes — 5; Nays — 0. CLOSED SESSION: by Chairman Tice to enter into closed session at 9:10 p.m., for the purpose of discussing a personnel matter (G.S. 143-318.11] (a) 6) and a property acquisition item (G.S. 143-318.11 (a) 5). VOTING: Ayes — 5; Nays — 0. (RETURN TO OPEN SESSION AT 9:50 P.M.) ADJOURNMENT: by Chairman Tice to adjourn the meeting at 9:50 p.m. NEXT MEETING: Tuesday, June 19, 2001, at 5:00 p.m., and 7:00 p.m., in the Iredell County Government Center, 200 South Center Street, Statesville, NC. VOTING: Ayes — 5; Nays — 0. Zz wo W/ L72L Approved: _ 4 ‘Llerk to the Bord } | | IREDELL COUNTY BOARD OF COMMISSIONERS MINUTES JUNE 19, 2001 The Iredell County Board of Commissioners met in Regular Session on Tuesday, June 19, 2001, in the Iredell County Government Center, 200 South Center Street, Statesville, NC. Present: Chairman Sara Haire Tice Vice Chairman Steve D. Johnson Tommy E. Bowles Karen B. Ray R. Godfrey Williams Staff Present: County Manager Joel Mashburn, County Attorney William P. Pope, Finance Director Susan Blumenstein, Planning Supervisor Ron Smith, and Clerk to the Board Jean Moore. CALL TO ORDER by Chairman Tice. INVOCATION by Commissioner Johnson. PLEDGE OF ALLEGIANCE TO THE FLAG ADJUSTMENTS OF THE AGENDA: by Commissioner Tice to approve the following agenda adjustments. Additions: ePresentation of a Plaque to Dr. Perry Bartelt for his 12 years of Service as the Medical Director for the Iredell County Emergency Medical Services. Request for the Confirmation of Susan Blumenstein and Jim Vernon as Acting County Managers during the Vacation of Joel Mashburn *Request for Approval of Budget Amendment #53 to Recognize EMS Private Donations and to Appropriate for the Purchase of Computer Cards eRequest for Permission to Apply for a Hispanic Service Grant with the State Library of North Carolina. Deletion: eClosed Session for the Purpose of Discussing an Attorney-Client matter: G.S. 143-318.11 (a) 3. VOTING: Ayes — 5; Nays — 0. APPOINTMENTS BEFORE THE BOARD PRESENTATION FROM CECIL MAYNOR AND PAUL SKILLICORN PERTAINING TO A PROPOSED WASTEWATER TREATMENT SYSTEM generate some incentive from the treatment process that would encourage people to utilize waste treatment.” He said a duckweed wastewater liter. He said that with the duckweed’s treatment efficiency the water could be recycled back into public homes. Skillicorn said that in addition to the recycled water, a factory that produced enzymes ( feed) for chickens, hogs, and cattle would occur. Mr. Skillicorn County Manager Mashburn said the treatment facilities mentioned by Mr. Skillicorn were city systems, and they were not owned or operated by the county. He said that for the proposal to go forward, the same presentation would have to be made to the city officials. Steve White, a representative of the Enerdyne Corporation, said his company would have to make a request to the state utilities commission before the gas could be sold. PRESENTATION FROM WADE CARRIGAN, CHAIRMAN OF THE SOIL & WATER CONSERVATION DISTRICT, IN REERENCE TO THE RENEWAL OF THE BEAVER MANAGEMENT ASSISTANCE PROGRAM (BMAP): Wade Carrigan said the Soil & Water office was requesting the continuation of the Beaver Management Assistance Program. He said the $4,000 approved in year 2000 enabled nine different landowners to have beaver removal assistance on five different parcels of land. He said a chief concern had been beaver activity in-and-around the county’s flood control structures. Carrigan said 18 beavers had been removed and eight beaver dams had been removed. He said an $18,000-$20,000 savings (timber/cropland/upkeep on flood control structures) was estimated due to the program. , Carrigan said the beaver population was growing, and he felt more farms would request assistance in the future. Mashburn said the board did not need to take any action, if it was agreed that the program was needed for FY 01-02. He said a total of $16,000 had been budgeted for the Third Creek Watersheds, and out of this, $4,000 was included for the BMAP. He said the remaining $12,000 was for annual maintenance of the dams. Carrigan said the $12,000 for maintenance was sufficient. He said, however, if one of the flood control structures “broke,” additional funds would be needed. PRESENTATION OF A PLAQUE TO DR. PERRY L. BARTELT: County Manager Mashburn said that for the past 12 years, Dr. Bartelt had been the medical director for the county’s EMS department. He said Dr. Bartelt, an emergency room physician with Davis Hospital, now planned to enter into private practice, and in so doing, needed to be relieved of his duties as the medical director. | EMS Director Tracy Jackson thanked Bartelt for his many years of service. Jackson said Dr. Stephen G. Folstad had agreed to accept the medical director’s responsibilities. Dr. Bartelt thanked everyone for the plaque. He said the EMS employees were caring and dedicated individuals, and it had been an honor to work with them. PRESENTATION FROM RECREATION DIRECTOR ROBERT WOODY ON THE ROPES COURSE BEING DESIGNATED AS A NORTH CAROLINA WILD EDUCATION SITE: Robert Woody said the county’s ropes course had recently been designated as a Wild Education Site. He said there were no costs involved with the designation, and it had occurred due to the diversity of plant and animal life on the ropes course. Woody said some schools in the southern end used the site for environmental field trips. He credited Outdoor Coordinator Michele Gatton for her work in achieving the designation. Chairman Tice declared the meeting to be in a public hearing. CONSIDERATION OF AN ECONOMIC DEVELOPMENT INCENTIVE FOR LOWE’S REGIONAL DISTRIBUTION CENTER: Economic Developer Jeff McKay said the Lowe’s Regional Distribution Center desired to expand its facility by adding 200,000 square feet and 50 new employees. McKay said the company would be ; investing $11 million in the project and this would equate to a $206,800 incentive. (David Green, the Assistant Treasurer for the Lowe’s Corporation, also attended, but did not speak.) No one else spoke. aE by Commissioner Johnson to grant a $41,360 per year, for five-years, economic incentive grant, based on an $11 million expansion project, with a stipulation for the money to be used for infrastructure extension, paving, and site preparation. VOTING: Ayes — 5; Nays — 0. Chairman Tice declared the meeting to be in a public hearing. by Garrison, the following programs would receive assistance from the ROAP funds: Iredell Vocational Workshop, Iredell County Council on Aging, Iredell County Kidney Dialysis Organization, Iredell Developmental Day Center, the Elder Center, LifeSpan Village Place, Services for the Blind, I-Care, Iredell Charter School (school for severely/profoundly developmentally disabled children), and a contingency fund to assist individuals who had “fallen through the cracks” with the agencies. Garrison said the funds were sent to the county to be appropriated to the community transportation program. Mr. Garrison said committee members decided on the allocation for each agency. He said the people or “riders” were then designated by the agencies. Commissioner Johnson said he had heard a concern from one specific taxi company. Garrison said contracts were developed for the Rural General Public money. He said that everyone interested was given the Opportunity to participate. Mr. Garrison said he hoped some fixed routes could be developed and some of the funds could be used this way. Garrison said anyone interested should contact him or Ray Newton, the transportation coordinator. No one else spoke, and Chairman Tice adjourned the hearing. MOTION by Commissioner Bowles to approve the grant application for the Rural Operating Assistance Program (ROAP). VOTING: Ayes - 5; Nays — 0. Chairman Tice declared the meeting to be in a public hearing and invited individuals desiring to speak in reference to Case #0106-2 to come to the dais and be sworn in. CONSIDERATION OF A CONDITIONAL USE PERMIT AMENDMENT FOR LLOYD & TAMARA KNOX, CASE #0106-2 (Location: 321 Midway Road, Mooresville, NC): Planning Supervisor Ron Smith said the owner/applicants, Lloyd & Tamara Knox, were requesting to amend the current conditional use permit for a portion of property zoned General Business, Conditional Use District. Smith shared many examples of uses that were permitted if they conformed with the following conditions of use: 1) Lighting: The primary cone of illumination of all outside lighting shall not extend onto neighboring properties. All outside lighting shall be oriented and angled inward on the lot. | | | | | | 2) All manufacturing, fabrication, OF other similar activities shall take place outside of existing buildings. 3) Nonew outside storage shall be permitted. 4) Signage, all new signage, shall be limited to 48 square feet and shall not be illuminated. Smith said the approximate size of the site was 3.75 acres, and it could be identified as 4 portion of PIN#4655-61-7869. He said the existing use was for a cabinet manufacturing company and the owners’ residence. Smith said the site was rezoned from Residential Agricultural to General Business Conditional Use on February 18, 1986. He said the owner had operated a woodworking/cabinet making operation since that time. Smith said the owners now desired to sell the business but wanted to retain the home as 4 permanent residence. Mr. Smith said the conditional uses were now somewhat more restrictive due to current zoning ordinance provisions (signage). In addition, he said the permitted uses had been expanded to include more than just 4 cabinet/woodworking business. Smith said the planning staff recommenced approval, and that on June 6, 2001, the planning board unanimously approved the request. The permitted uses were: Recreational Uses Dance studios & schools, including aerobics Martial arts instructional schools Recreation facilities, public Recreation facilities, private, including country clubs, private neighborhood parks & multi-family recreation areas where the principal use is permitted in a zone. Educational & Institutional Uses Churches, synagogues & other associated activities (See SR 21) Governmental offices Libraries Museums & art galleries Business, Professional & Personal Service Uses Accounting, auditing, OT bookkeeping Administrative oF managerial services Advertising agencies Or representatives Barber & beauty shops Chiropractors’ offices Clothing alterations Or repairs Computer maintenance & repairs Computer services Contractors facilities (no outside storage) Contractors offices (no storage) Dental offices & laboratories Doctor offices & laboratories Economic, socio or educational research Equipment repairs (light) Farm type enterprises such as vegetable stands, fishing ponds, horticulture, Landscaping services, farm supplies, stables (See SR 28) Locksmith shops, including repair Medical, dental, or related offices Noncommercial research organizations Photography studio Picture framing shop Refrigerator or large appliance repairs Research, development, or testing services Shoe repair or shoeshine shops Signs as regulated by Article Xl Structures & uses clearly incidental to a permitted use Tanning salons Taxidermists Upholstering & furniture refinishing Watch or jewelry repair shops Retail Trade Uses Art studios & galleries Farm machinery, sales & services Florist shop Furniture repair, including upholstery Garden centers or retail nurseries Radio & television stores & repairs Woodworking shops, retail Wholesale Trade Uses Warehousing & storage, not including storage of any hazardous materials or waste as determined by any agency of the federal, state, or local governments Manufacturing and Industrial Uses Burial caskets Cabinets Glass, including fiberglass Machine shops Wood buildings Millwork, plywood, & veneer Printing & publishing Signs Welding operations Wood containers ** * * * Chairman Tice adjourned the public hearing. MOTION] by Commissioner Bowles, after reviewing the findings of fact and determining everything to be in order, to amend the conditional use permit in reference to Case #0106-2, Lloyd & Tamara Knox, and to eliminate the conditional uses on the General Business zoning. VOTING: Ayes — 5; Nays — 0. Chairman Tice declared the meeting to be in a public hearing, and requested the individuals desiring to speak in reference to the conditional uses involved in the next case to come forward and be sworn in. REZONING REQUEST FOR PROPERTY BELONGING TO RONNIE & LINDA THOMPSON, CASE #0106-3, FROM NEIGHBORHOOD BUSINESS CONDITIONAL USE TO COMMUNITY BUSINESS CONDITIONAL USE DISTRICT (Location: 772 Brawley School Road, Mooresville NC): Smith said the owners/applicants, Ronnie & Linda Thompson, desired to rezone approximately six acres from Neighborhood Business, Conditional Use District to Community Business, Conditional Use District. He said the property could be identified by PIN#4637-91-8373 and the proposed usage would be any/all permitted uses in the Community Business District. Smith said exceptions, however, would be: automobile and truck dealers (new and used) automobile repair and service, limit building supply dealers to specialty shops only, dance halls, night clubs, indoor shooting ranges, bus stations, drive-in theaters, private clubs, mobile home sales/service, liquor stores, pawn shops, equipment rental and leasing, and truck and trailer rentals. Smith continued by saying permitted uses could occur with the following conditions. 1) Signage to meet Neighborhood Business requirements. 2) Shared parking and driveway access for subsequently established uses. 3) Develop to Roadway Protection Overlay District requirements (Section 6.18) 4) Construction set-back to newly established right-of-way for Brawley School Road. 5) Outside storage of materials to be visually screened from the road to 90% opaque. Smith said the property was zoned to its present Neighborhood Business classification in 1996, with the only condition being that it comply with the watershed regulations. He said the requested Community Business zoning conformed with the transitional node specified in the county’s land use plan. Smith said that in the plan, all commercial development on Brawley School Road was to provide residential services on the peninsula, and it was not intended to draw new customer traffic activity from outside. He said the proposed conditions would improve the design and appearance of development to be above what is currently allowed. In addition, he said the applicant had agreed to conform to the Brawley School Road right-of-way proposal and to include the standards of the Roadway Protection Overlay. Smith said the planning board, in a 6-3 vote, approved the request on June 6, 2001. Commissioner Bowles asked Smith to define 90% opaque. Smith said that in terms of an eight-foot fence, the outside storage on the property would be invisible from the roadway. Bowles asked what would govern the height. Smith said that most of the time, it would be determined by the type of goods/equipment being stored. Commissioner Ray said it appeared there was no one at the meeting to speak in opposition; however, much negative advertising had occurred. She said one sign said, “Say no to highway business.” Ray asked Smith to clarify that the Thompson’s had not requested a highway business rezoning. Smith said the applicants had not requested a highway business designation. He said highway business zoning was generally meant to serve the traveling public. Ray said the newspaper ads in opposition read: “Highway Business zoning requests have been denied time after time in this area in the last several years, so why change now”? Commissioner Ray said it was her understanding the planning staff had researched their office files to locate past highway zoning requests. Smith said the files had been checked and only one case had been found. He noted, however, the applicant withdrew the request (Drye Drive & Hwy. 150) after the planning board meeting. He said the area had now been rezoned as a neighborhood business district. Commissioner Ray said the board’s duties were difficult enough when just dealing with the facts. She said that when certain members of the public started disseminating information that was incorrect, it made the job more difficult and it infringed upon the rights of other people. George Moser spoke and offered to answer any questions on the request. No one else spoke, and Chairman Tice adjourned the public hearing. MOTION by Commissioner Bowles, after reviewing the findings of fact and determining them to be in order, to grant the rezoning request of Case #0106-3 (Ronnie & Linda Thompson) from Neighborhood Business, Conditional Use District to Community Business, Conditional Use District. Commissioner Johnson said he wanted to point out that it appeared Mr. & Mrs. Thompson had developed their request in a manner to satisfy the business needs of the people already on the Brawley peninsula, and they were not trying to encourage outside traffic to come in for services. Commissioner Ray said she had reviewed the case and after making inquiries with the planning supervisor, she had determined that Mr. & Mrs. Thompson had been very : | | | | cooperative in the rezoning matter. She said she did not feel the rezoning would be a detriment to the community, especially since the Thompson’s resided in the area. VOTING: Ayes — 5; Nays — 0. Chairman Tice declared the meeting to be in a public hearing. REZONING REQUEST FOR PROPERTY BELONGING TO GEORGE B. & ZEB C. MOSER, CASE #0106-4, FROM RESIDENTIAL AGRICULTURAL TO GENERAL BUSINESS DISTRICT (Location: 1502 Mecklenburg Highway, Mooresville, NC): Smith said the owner/applicants (George B. & Zeb C. Moser) desired to rezone property from Residential Agricultural to General Business District. He said the proposed use would be for any/all uses listed in the General Business District. Mr. Smith said the size was approximately .48 acres, and it could be identified by PIN#4655-07-3664. Smith said the site was one of just a few remaining residentially zoned tracts in the area. He said most of the area was being used for manufacturing and general business. Mr. Smith said a rail line extended near the property line, and the corporate headquarters for Lowe’s was due to be constructed near the site. Smith said the planning board on June 6, 2001 voted unanimously to approve the request. George Moser said he owned the adjacent property, and it was zoned M-1l. He said he didn’t want “to do anymore than what the lot could sustain.” No one else requested to speak, and Chairman Tice adjourned the public hearing. MOTION by Commissioner Johnson to grant the request for Case #0106-4 (George B. & Zeb C. Moser) from Residential Agricultural to General Business District. VOTING: Ayes — 5; Nays — 0. Chairman Tice declared the meeting to be in a public hearing. CONSIDERATION OF A PROPOSED FARMLAND PRESERVATION ORDINANCE: Smith said the Balanced Growth Committee had recommended for the county to consider the preservation of farmland and open space as plans were made for future development. He said the board of commissioners had discussed a possible ordinance at the past winter retreat. Mr. Smith said there seemed to be compelling evidence to suggest that an ordinance of this type would be beneficial, especially since Iredell County was rated number one in the state for the production of: Dairy cattle Corn silage Hay All cattle Poultry Smith said the ordinance had been unanimously approved by the planning board on June 6, 2001. No one else spoke and Chairman Tice adjourned the public hearing. by Commissioner Williams to adopt the Voluntary Farmland Preservation Ordinance. VOTING: Ayes — 5; Nays — 0. The ordinance is as follows. ) | | | | | IREDELL COUNTY VOLUNTARY FARMLAND PRESERVATION ORDINANCE Article I. Policy And Purpose It is the policy of Iredell County to conserve, protect and encourage the development, improvement, and preservation of its agricultural land and forestland for the production of food, fiber, and other products. When other land uses extend into agricultural and forest areas, agricultural and forestry operations often become the subject of nuisance suits. It is the purpose of this Ordinance to reduce the loss of available and productive farmland by limiting the circumstances under which an agricultural or forestry operation may be deemed to be a nuisance, and io encourage the voluntary preservation and protection of farmland from non-farm development, recognizing the importance of agriculture to the economic and cultural life of the county. Article II. Enactment Pursuant to authority conferred by North Carolina General Statute 106-743, and for the purpose of promoting the health, safety, morals and general welfare of Iredell County, the Board of Commissioners of Iredell County, North Carolina does enact the following sections, which shall be known as the VOLUNTARY FARMLAND PRESERVATION PROGRAM ORDINANCE of Iredell County, North Carolina. Article III. Definitions The following terms are defined for purposes of this ordinance. Board - Iredell County Farmland Preservation Advisory Board Board of Commissioners - Iredell County Board of Commissioners Chairman — Chairman of the Farmland Preservation Advisory Board District — Voluntary Agricultural District Article IV. Farmland Preservation Board Section 401. Creation A county farmland preservation board, consisting of seven (7) members appointed by the Board of Commissioners, is hereby established. Section 402. Membership (402.1) Each board member shall be a resident of Iredell County. (402.2) Five (5S) of the seven (7) members shall be actively engaged in farming and they (402.3) may be selected for appointment by the Board of Commissioners from a list of possible candidates submitted to the Board of Commissioners by: the Iredell County Soil and Water Conservation District, the Iredell County Cooperative Extension Service and the U.S. Department of Agriculture Farm Service Agency. Appointments should be made with an effort to have the broadest geographical representation possible. All members are to serve for terms of four (4) years, except the initial Board is to consist of two (2) appointees for a term of two (2) years; three (3) appointees for terms of three (3) years, and two (2) appointees for terms of four (4) years. thereafter, all appointments are to be for terms of four (4) years, with reappointments permitted. (402.4) Any vacancy on the Board is to be filled by the Board of Commissioners for the remainder of the unexpired term. (402.5) The Board of Commissioners may remove with or without cause any member of the Board. (402.6)The per diem compensation of the members of the Board shall be fixed by the Board of Commissioners and funds shall be appropriated to the Board to perform its duties. Section 403. Procedure (403.1) The Board is to elect a chairman and vice-chairman each year at its first meeting of the fiscal year. The chairman shall preside over all regular or special meetings of the Board. The Board shall adopt its own by-laws and such by-laws or amendments thereto must be approved by the Iredell County Board of Commissioners. (403.2) The Board will use the county fiscal year as its meeting year. The meetings of the Board shall be publicized and conducted in accordance with provisions of the North Carolina Open Meetings Law. Such meetings shall be held at the call of the Chairman and at such other times as the Board in its rules of procedure may specify. (493.3) The Board shall keep minutes of the proceedings showing the vote of each member upon each question or, if absent or failing to vote, indicating such fact. The Board shall keep records of its examinations and other official actions, all of which shall be immediately filed in the Iredell County Planning Department office and shall be a public record. (403.4) The Board shall contract with the Iredell County Planning Department, with technical assistance of the Iredell County Cooperative Extension Service, to serve the Board for record keeping, correspondence, maintenance of application procedures, and whatever other services the board needs to complete its duties. (403.5) The concurring vote of a majority of the members of the Farmland Preservation Board shall be necessary to reverse any order, requirement, decision, or determination and to decide in favor of an applicant, or pass upon any other matter on which it is required to set under this ordinance. Section 404. Duties The Board shall: (404.1) Review and approve applications for qualified farmland and voluntary agricultural districts and make recommendations concerning the establishment and modification of agricultural districts, (404.2) Hold public hearings pursuant to Article VIII of this ordinance; (404.3) Advise the Board of Commissioners on projects, programs, or issues affecting the agricultural economy or activities within the county that will affect agricultural districts, (404.4) Perform other related tasks or duties assigned by the Board of Commissioners; (404.5) Each district shall be assigned to a member of the Board who shall monitor and represent that district in all business conducted by the Board. Individual members will represent those districts closest to them geographically. No member wi]] represent more than twenty-five Percent (25%) Of districts in the County or twenty- Of the tota] five percent (25%) of tota number ] land area, Section 502. Procedure (502.1) An agricultural dj Y Consist 0 fat least 50 Or more Contiguous acres of qualifyin or at least two (2) or more qualifying farms, which Collectively Will create a district. An 4gricultural distr; adding qualifyin 1 Strict shal] initial] 8 farmland, If the application is denied by the Board, the Petitioner has thirty ( 30) days to appeal the decision to the Irede]] County Board of Commissioners, Such appeal Shall be Presented in writing. The decision of the Board of Commissioners is final. Section 503. Public Notice Upon €stablishme Maps maintained nt, voluntary agricultural districts Public view in the will be marked on Official by the Iredell County Planning Department and displayed for following County offices. (A) Register of Deeds (B) Planning Department/Code (C) T, ax Supervisor / GIS Mapping Departmen: (D) Soil and Water Conservation District Cooperative Extension Service (F) LandR Enforcement member will represent more than twenty-five percent (25%) of the total number of districts in the county or twenty-five percent (25%) of total land area. Article V. Application for Voluntary Agricultural Districts Section 501. Purpose The purpose of voluntary agricultural districts shall be to encourage the economic and financial well being of farming areas, to increase protection from nuisance suits, undesirable non-farm development and other negative impacts on participating farms, and to increase the identity and pride in the agricultural community and its way of life. Section 502. Procedure (502.1) An agricultural district shall initially consist of at least 50 or more contiguous acres of qualifying farmland, or at least two (2) or more qualifying farms, which collectively will create a district. An agricultural district may be enlarged by adding qualifying, contiguous farms and by application by qualifying non-farm landowners contiguous to the district. (502.2) Upon receipt of an application, the Board will forward copies immediately to: (A) The Iredell County Tax Assessors Office and, (B) The Iredell County Soil and Water Conservation District Office for their evaluation pursuant to Article VI. The said offices shall evaluate, complete, and return their copies to the Chairman within thirty (30) days of receipt. (502.3) Within thirty (30) days of receipt of respective reports from the County Tax Assessor and the Soil and Water Conservation District Office, the Board will meet and render a decision regarding the application. The Board will notify the applicant by mail of its decision. (502.4) If the application is denied by the Board, the petitioner has thirty (30) days to appeal the decision to the Iredell County Board of Commissioners. Such appeal shall be presented in writing. The decision of the Board of Commissioners is final. Section 503. Public Notice Upon establishment, voluntary agricultural districts will be marked on official maps maintained by the Iredell County Planning Department and displayed for public view in the following county offices. (A) Register of Deeds (B) Planning Department/Code Enforcement (C) Tax Supervisor / GIS Mapping Department (D) Soil and Water Conservation District (E) Cooperative Extension Service (F) Land Records Office (G) Any other office deemed necessary by the Board of Commissioners Section 504. Subdivision Ordinance and Zoning Ordinance Review ' Developers of major subdivisions or planned unit developments shall designate on the final plat or development plans, the existence of voluntary agricultural districts within one-half (1/2) miic radius of the proposed development. Section 505. Public Information The County may take such action as it deems appropriate through the Farmland Preservation Board or other body or individual to encourage the formation of voluntary agricultural districts and to further their purposes and objectives, including a public information program to reasonably inform landowners of the farmland preservation program. ARTICLE VI. Certification for Qualifying Farmland Section 601. Requirements To secure County certification as qualifying farmland, a parcel must: (601.1) Be participating in the farm present-use-value taxation program established by G.S. 105-277.2 through 105-277.7 or be otherwise qualified by the county to meet all the requirements of this program set forth in G.S. 105-277.3; or . Be certified by the Natural Resources Conservation Service of the United States Department of Agriculture as being land on which at least two-thirds (2/3) of the land is composed of soils that: 1) are best suited for providing food, seed, fiber forage, timber, and oil seed crops, and 2) are favorable for all major crops common to the county where the land is located, and 3) has been actively used in agricultural, horticultural, or forestry operations as defined in G. S. 105-277.2 during each of the five previous years, measured from the date in which the determination must be made as to whether the land in question qualifies. (601.2) Be managed, if highly erodible land exists on the parcel, in accordance with the Natural Resources Conservation Service defined erosion-control practices that are addressed to said highly erodible land. (601.3) Be the subject of a preservation agreement, as defined in G.S. 121-35, between the County and the owner of such land that prohibits non-farm use or development of such land for a period of at least ten (10) years, except for the creation of not more than three (3) lots that meet applicable County zoning and subdivision regulations. | Section 602. Application A landowner may apply to the Board for such certification at the same time he applies for the approval as an agricultural district. ARTICLE VII. Revocation of Preservation Agreement | | By written notice to the Board, a landowner of qualifying farmland may revoke the preservation agreement formulated pursuant to Article V of this ordinance, or the Board may revoke same preservation agreement based on non-compliance by | the landowner. Such revocation shall result in loss of eligibility to participate in a voluntary agricultural district. ARTICLE VIII. Public Hearings Section 801. Purpose Pursuant to N.C.G.S. 106-740, which provides that no state or local public agency or governmental unit may formally initiate any action to condemn any interest in 11 can naeaianaaaeesaetetanaaaaitansiecitaset qualifying farmland within a voluntary agricultural district until such agency or unit has requested the Farmland Preservation Board to hold a public hearing on the proposed condemnation, this section provides for such hearings. This ordinance shall not be interpreted or construed to limit the County’s authority to acquire land within or outside a voluntary agricultural district for a public purpose, whether by purchase or condemnation. Section 802. Procedure (802.1) Upon receiving a request for condemnation, the Board shall, within three (3) days, publish a notice in a newspaper having general circulation in Iredell County, describing the proposed condemnation. The notice shall state the time, date, and location of the public hearing on the proposed condemnation. Such hearing shall be held within fourteen (14) days of receipt of the request. (802.2) The Board will meet to review: (A) Ifthe need for the condemnation has been satisfactorily established by the agency or unit of government involved, including a review of any fiscal impact analysis conducted by the agency involved; and (B) Alternatives to the proposed condemnation that are less disruptive and of less impact to the agricultural activities and farm land base of the voluntary agricultural district within which the condemnation action is to take place. (802.3) The Board will consult with the County Cooperative Extension Service, U.S.D.A. Natural Resources Conservation Service, and may consult with any other individuals, agencies, or organizations, public or private, necessary to the Board’s review of the proposed condemnation. (802.4) Within ten (10) days after the public hearings, the Board will make a report containing its findings and recommendations regarding the proposed condemnation. The report will be made available to the public for comment prior to its being conveyed to the decision-making body of the agency proposing condemnation. (802.5) Pursuant to N.C.G.S. 106-740, the County will not, within its scope of authority, permit any formal initiation of condemnation by local agencies while the proposed condemnation is properly before the board within these time limitations. ARTICLE IX. Special Requirements Section 901. Purpose The purpose of this section is to help meet the needs of agriculture as an industry and to prevent conflicts between voluntary agricultural district participants and non-farm landowners in proximity to these established agricultural districts. Section 902. Procedure (902.1) Voluntary agricultural districts will not be permitted in designated residential or non-residential growth areas, as delineated in the most recently adopted County Land Use Plan, such plan being adopted after the effective date of this ordinance. (902.2) The Board shall consult as much as possible with the North Carolina Department of Agriculture, the North Carolina Division of Soil and Water Conservation Service and any other entity the Board deems necessary to the proper conduct of its business. (902.3)A copy of this ordinance shall be recorded with the North Carolina 12 | | Commissioner of Agriculture’s office after adoption. At least once a year the County shall submit a written report to the Commissioner of Agriculture’s office indicating the status, progress and activities of the county’s farmland preservation program, including voluntary agricultural districting information regarding: (A) Number of landowners enrolled (B) Number of acres applied (C) Number of acres certified (D) Number of acres denied (E) Date each agricultural district was certified (902.4) Copies of the reports cited in Section 902.3 of this ordinance will be sent to: (A) N.C. Commissioner of Agriculture (B) N.C. Department of Transportation (C) N.C. Department of Commerce (D) The Greater Statesville and the South Iredell Chambers of Commerce (E) Any other entities the Board deems appropriate (902.5) At such time as Iredell County has a computerized land records system with the associated capability, it shall be required that such records include some form of notice reasonably calculated to alert a person searching the title of a particular tract, that such is located within one-half (1/2) mile of a poultry, swine, or dairy qualifying farm or within six hundred (600) feet of any other qualifying farm or within one-half (1/2) mile of a voluntary agricultural district. ARTICLE X. Effective Date This ordinance shall be effective from the date of its passage, this the 19" day of June, 2001. pi si nn-een=--~CONSENT AGENDA---n------a--ne--ne--ne--enenenneneee OTION| by Commissioner Johnson to adopt the following eleven (11) consent agenda items with one stipulation pertaining to the library’s request to apply for a Hispanic Grant. This stipulation being that, if and when, the state approves and appropriates the $10,000 to the county, the funds will be used in a manner to help integrate the Hispanic people into society in a way that will make them viable and productive people. The main objective in the utilization of the grant funds will be to help the Hispanic population assimilate into society and to educate them in the speaking of the language of trade, which is English. VOTING: Ayes — 5; Nays — 0. 1. REQUEST FOR APPROVAL OF A LETTER OF CREDIT FOR THE LANDINGS SUBDIVISION, PHASE III: During the briefing session, Planning Supervisor Ron Smith said Collier Properties, LLC., requested the approval of Letter of Credit #01.0D.03244 for The Landings Subdivision, Phase III, located off Bethlehem Road. 2. REQUEST FOR APPROVAL OF DR. STEPHEN G. FOLSTAD’s EMS MEDICAL DIRECTOR’S ANNUAL CONTRACT: With Dr. Bartelt’s resignation at Davis Hospital, Dr. Stephen Folstad has agreed to become the county’s EMS medical director. Folstad has agreed to offer assistance to the department on medical issues and to investigate and provide feedback concerning complaints/concerns regarding the quality of Advanced Life Support care along with many other responsibilities. 3 REQUEST FOR APPROVAL OF THE MAY REFUNDS & RELEASES: Brent Weisner explained during the briefing session that everything was in order for the approval of the following refunds and releases for the month of May, 2001. Breakdown of Releases: $ 2,168.89 County $1,093.51 Solid Waste Fees 24.72 E. Alexander Co. Fire # 1 0 Shepherd’s Fire #2 0 Mt. Mourne Fire #3 0 All County Fire #4 $1.27 Statesville City 584.55 Statesville Downtown 0 Mooresville Town 400.65 Mooresville Downtown 0 Love Valley 0 Mooresville School 14.19 Harmony 0 Troutman 0 Breakdown of Refunds: $21,357.59 County 15,282.89 Solid Waste Fees 141.00 E. Alexander Co. Fire #1 6.48 Shepherd’s Fire #2 122.09 Mt. Mourne Fire #3 39.20 All County Fire #4 916.72 Statesville City 1,765.42 Statesville Downtown 66.58 Mooresville Town 2,065.07 Mooresville Downtown 0 Mooresville School 703.36 Love Valley 0 Harmony 0 Troutman 248.78 4. REQUEST FOR APPROVAL OF A RESOLUTION AUTHORIZING THE AWARD OF BADGES AND THE SALE OF SIDEARMS TO TWO RETIRING LAW ENFORCEMENT OFFICERS: Susan Blumenstein informed the board during the briefing that two law enforcement officers planned to retire in July. The following resolutions were adopted to allow the officers to purchase their service sidearms and to allow their identification badges to be awarded to them. RESOLUTION REGARDING THE BADGE AND SIDEARM OF CHIEF CAPTAIN RODNEY PROCTOR WHEREAS, Rodney Proctor has served many years in the Iredell County Sheriff’s Office and has, upon his retirement, requested that he be permitted to keep his badge and to purchase his service sidearm. NOW, THEREFORE, BE IT RESOLVED, by the Board of Commissioners of Iredell County, that said badge be awarded to Chief Captain Proctor at no cost and his sidearm be sold to him for the sum of One Dollar ($1.00), as provided in G.S. 20-187.2. One (1) Glock, 40 caliber pistol Model 22, S/N ALF-301 RESOLUTION REGARDING THE BADGE AND SIDEARM OF DEPUTY CHARLES CULLER WHEREAS, Charles Culler has served many years in the Iredell County Sheriff’s Office and has, upon his retirement, requested that he be permitted to keep his badge and to purchase his service sidearm. NOW, THEREFORE, BE IT RESOLVED, by the Board of Commissioners of Iredell County, that said badge be awarded to Deputy Charles Culler at no cost and his sidearm be sold to him for the sum of One Dollar ($1.00), as provided in G.S. 20-187.2. One (1) Glock, 40 caliber pistol Model 22, S/N ALF-288 14 3. REQUEST FOR APPROVAL OF BUDGET AMENDMENT #51 TO RECOGNIZE ADDITIONAL CRISIS INTERVENTION REVENUE AND TO APPROPRIATE FOR EXPENDITURE: Additional revenue in the amount of $30,000 was received to aid in the crisis intervention program. 6. REQUEST FOR APPROVAL OF BUDGET AMENDMENT #52 TO APPROPRIATE FUNDS TO INDIVIDUAL VFDs IN ORDER TO PAY OFF OUTSTANDING DEBT (Approved by the Fire Tax District Board on June 12, 2001): Blumenstein said during the briefing, that checks would be issued on June 20, 2001 to three fire departments. She said $$72,240 would be sent to Ebenezer, $136,930 would be issued to Harmony, and $368,770 would be mailed to Troutman. Mrs. Blumenstein said that included with the checks, a letter would request: (1.) That a payment to the lender be made as soon as possible. (The directions given were for each department to deposit the county’s check into the VFD checking account and to then write a check from the VFD checking account to the lender.) (2.) That each VFD should submit a copy of the lender’s note cancellation to the county’s finance department by July 10, 2001. In addition, the letter indicated the Fire Tax District Board would not recommend additional funding for annual debt service payments, unless the VFD had been pre- approved for the borrowing. 7, REQUEST FOR APPROVAL OF A REVISION TO THE PLAT REVIEW OFFICER LISTING: The Town of Mooresville had requested to delete Erskine Smith from the listing and to replace him with the new planning director, Timothy D. Brown. The updated plat review officer listing will now be: Iredell County: Ron Smith William Allison Seth Harris Rebecca Moose Dean Osborne Barry Whitesides Town of Mooresville: Timothy D. Brown Craig Culbertson City of Statesville: David Currier Steve Warren Town of Troutman: A.J. Barghothi Ann Sims 8. REQUEST FOR APPROVAL OF THE MAY 24, 2001, MAY 29, 2001, JUNE 4, 2001, & JUNE 5, 2001 MINUTES 9. REQUEST FOR THE CONFIRMATION OF SUSAN BLUMENSTEIN AND JIM VERNON AS ACTING COUNTY MANAGERS: The county manager requested that Susan Blumenstein and Jim Vernon be appointed acting county managers from 12 noon on June 20, 2001 through 12 midnight on June 26, 2001. The county manager will be on vacation during this period of time. 10. REQUEST FOR APPROVAL OF BUDGET AMENDMENT #53 FOR THE EMS DEPARTMENT: During the briefing, Blumenstein said $750 had been donated to the EMS Department. She said the department wanted the money recognized and approved for the purchasing of computer cards. 15 11. REQUEST FOR PERMISSION TO APPLY FOR A HISPANIC SERVICE GRANT WITH THE STATE LIBRARY OF NORTH CAROLINA: (See briefing minutes for an explanation of this item. Also, see the stipulation regardig the expenditure of the grant funds. This can be found in the motion approving the consent agenda. oli -END OF CONSENT AGENDA---------------.-----.---..---.- REQUEST FOR APPROVAL OF THE FY 2001-2002 IREDELL COUNTY BUDGET: by Commissioner Williams to adopt the 2001-2002 budget ordinance and that a freeze be placed on the following FY 2001-2002 expenditures until a final funding plan by the state has been approved and the freeze has been lifted by a vote of the county commissioners. Transfer to Capital Reserve Fund $ 2,500,000 Replacement Sedan (Tax Administration) 18,000 Generator (Meeting Street Service Center) 35,000 In-car cameras (Law Enforcement) 47,500 Replacement commodes (Jail) 10,800 Cell Door Replacement (Jail) 48,000 File System (DSS) 14,000 Building Improvements (EMS) 21,000 Field Dress Machine (Recreation) 10,000 Transfer to Park Fund (Recreation) 25,000 Replacement Vehicle (Health) 17,500 Capital Outlay (General Government) 10,000 Power Point Projector (Health) 5,000 Replacement Van (Inspections) 20,000 TOTAL $ 2,781,800 VOTING: Ayes — 5; Nays — 0. The ordinance in its entirety is as follows. BUDGET ORDINANCE 2001 — 2002 IREDELL COUNTY, NORTH CAROLINA Be it ordained by the Board of Commissioners of Iredell County, North Carolina: Section 1. The following amounts are hereby appropriated in the General Fund for the operation of the County Government and its activities for the fiscal year beginning July 1, 2001, and ending June 30, 2002, in accordance with the chart of accounts heretofore established for this County: County Commissioners $ 96,100 Administration 263,880 Human Resources 271,830 Elections 310,640 Finance 537,520 Tax Administration & Land Records 2,017,765 Information Systems Management 843,785 Register of Deeds 780,410 Maintenance & Support Services 854,585 Meeting Street Service Center 124,000 Garage 170,800 Courts 541,560 Legal 81,000 | | | | | Economic Development 835,540 General Governmental 513,595 Special Appropriations 1,894,300 Law Enforcement 6,420,030 Criminal Justice/Community Alternatives 134,270 Jail 3,484,950 Fire Marshal 327,840 Emergency Medical Service 3,033,480 Emergency Communications Op. & Mgmt. 831,640 Animal Control 560,410 Inspections 1,352,540 Planning 503,430 Cooperative Extension 332,390 Health Department 5,216,060 Human Services Building 254,000 Social Services Administration 20,477,180 Veterans Service 100,875 Youth Home 200,500 Library 2,087,770 Recreation 870,070 Schools 40,553,115 Debt Service 589,500 Transfers to Other Funds 2,500,000 =. 2 TOTAL EXPENDITURES - GENERAL FUND $99,967,360 Section 2. It is estimated the following revenues will be available in the General Fund for Fiscal Year beginning July 1, 2001 and ending June 30, 2002. Taxes: Ad Valorem Current 48,245,030 Ad Valorem Delinquent 1,300,000 Inventory Tax Reimbursements 1,578,920 Tax Collection Fees 355,000 Tax Penalties and Interest 370,000 Interest on Investments 1,140,000 Intangible Tax Reimbursement 1,200,000 Beer & Wine Tax 330,000 Local 1 Cent Sales Tax 10,394,400 1983 Local % Cent Sales Tax 5,031,800 1986 Local % Cent Sales Tax 4,988,360 ABC — 5-Cent Bottle Tax 25,000 Facility Fees 225,000 Health Department Revenues 2,603,339 Social Services Revenues 11,044,975 Other Revenues 9,364,566 Fund Balance Appropriated 1,770,970 TOTAL REVENUE - GENERAL FUND $_ 99,967,360 Section 3. There is hereby levied a tax rate of $ .47 per One Hundred Dollars Valuation of property listed for taxes as of January 1, 2001. Total property valuation for ad valorem taxes for 2001-2002 Fiscal Year is estimated to be $10,653,773,846. The tax collection rate for Fiscal Year 2001 -2002 is estimated to be 96.35%. Section 4. Schedule B taxes shall be levied in accordance with the North Carolina Revenue Act. Section 5. All ABC — 5 cents Bottle Tax Revenues received from Code 347-01 of the 2001-2002 General Fund Revenues are hereby designated to support the County’s 2001-2002 appropriation desi gnated for alcoholic rehabilitation programs. Section 6. Capital Outlay funds are appropriated to the two school units as follows. Iredell Mooresville Statesville Graded School Schools District Total Restricted Sales Taxes 3,647,520 855,035 4,502,558 7% Cent Ad Valorem Taxes 6,535,405 1,163,270 7,698,675 Public School Building Capital Fund 1,609,560 200,170 1,809,730 TOTALS $ 11,792,485 $ 2,218,475 $ 14,010,963 Capital Outlay appropriated by the Board of Commissioners is to be expended for the following categories as contained in G.S. 115C-426(f). (1) Acquisition of land (2) Building acquisition and construction (3) Acquisition or replacement of furnishings and equipment (4) Acquisition of school buses (5) Acquisition of activity buses Approved Capital Expenditures for the two school units are as follows. Iredell-Statesville Schools Debt Service on G.O. Bonds 1,691,580 Debt Service on Certificates of Participation 4,626,680 Third Creek Elementary 2,903,780 Annual Renovations 361,297 Roofing 350,000 Boiler/HV AC 300,000 Mobile Unit Set-up 175,000 Maintenance Vehicles 50,000 Buses 450,000 Paving 75,000 Waste Water 450,000 Furniture/Equipment 425,760 Technology 100,453 11,959,550 Less: Lease payment due from schools (167,065) TOTAL $ 11,792,485 Mooresville Graded School District Debt Service on G.O. Bonds 388,575 Debt Service on COPS (County issued) 393,615 Debt Service on COPS (MGSD issued) 975,000 Parking & Paving - MHS & MMS 150,000 Bleachers - MMS 75,000 Covered Walk & Sidewalk — MIS 50,000 South Elementary Improvements 95,000 Parkview Elementary Improvements 70,000 Other Improvements 21,285 TOTAL $ 2,218,475 Deviation of more than 10% from approved Capital Expenditures will require prior approval from the Iredell County Board of Commissioners. | | Section 7. Appropriations to Mitchell Community College in the 2001- 2002 budget are provided as follows. Current Expense 1,547,470 Capital Outlay 550,000 $ 2,097,470 Section 8. Copies of this Budget Ordinance shall be furnished to the County Commissioners, the Finance Officer, and the Clerk to the Board for the carrying out of their duties. Section 9. The Budget Officer is hereby authorized to transfer appropriations within a fund as contained herein under the following conditions. (a) The Budget Officer may transfer amounts between objects of expenditure within a department except that no transfers shall be made into or out of salaries without approval by the Board of County Commissioners. (b) The Budget Officer may transfer amounts up to $1,000 between departments of the same fund with an official report on such transfer at the next regular meeting of the Board of Commissioners. (c) The Budget Officer may transfer amounts into the salary accounts of any department in order to effect merit increases from funds appropriated for that purpose by the Board of Commissioners. (d) The Budget Officer may transfer amounts between the departments operated under the authority of the Sheriff of Iredell County. Section 10. Iredell County officials and employees will be reimbursed at a rate equal to the IRS mileage reimbursement rate for authorized travel on behalf of the county. Section 11. The Board of County Commissioners hereby authorizes the Iredell County Tax Collector to collect taxes for the City of Statesville, Town of Mooresville, Mooresville Graded School District, Town of Harmony, Town of Love Valley, and Town of Troutman, in compliance with contracts adopted by the respective two governing boards. A charge of one and one-half (1 4) percent of all taxes collected for the taxing districts will be payable to Iredell County for the collection services. Section 12. The 2001-2002 tax rates for the fire districts are levied as follows Shepherds 4.25 cents per $100 of valuation Mt. Mourne 2.75 cents per $100 of valuation East Alexander 4.25 cents per $100 of valuation County-wide 5 cents per $100 of valuation The estimated collection rate for the four fire districts is 95.7%. Property valuation for ad valorem taxes for the fire districts for the 2001- 2002 fiscal year is estimated to be as follows. Shepherds $ 676,691,321 Mt. Mourne 669,936,186 East Alexander 71,232,076 County-wide 4,957,475,096 | | Section 13. The following amounts are to be appropriated for the four fire districts for fiscal year beginning July 1, 2001 and ending June 30, 2002. Shepherds $ 386,275 Mt. Mourne 192,965 East Alexander 31,075 County-wide 2,696,700 It is estimated the following revenues will be available for the four fire districts for the fiscal year beginning July 1, 2001 and ending June 30, 2002. Shepherds Current Ad Valorem Taxes $ 275,225 Delinquent Ad Valorem Taxes 4,000 Penalties & Interest 1,000 Elderly Exemption Reimbursement 270 Inventory Tax Reimbursements 11,740 Interest on Investments 7,590 Appropriated Fund Balance 86,450 Total Revenues $ 386,275 Mt. Mourne Current Ad Valorem Taxes $ 176,310 Delinquent Ad Valorem Taxes 2,000 Penalties & Interest 500 Elderly Exemption Reimbursement 270 Inventory Tax Reimbursements 8,885 Interest on Investments 5,000 Total Revenues $ 192,965 East Alexander Current Ad Valorem Taxes $ 28,970 Delinquent Ad Valorem Taxes 700 Penalties & Interest 200 Elderly Exemption Reimbursement 120 Inventory Tax Reimbursement 985 Interest on Investments _ 100 Total Revenues $ 31,075 County-wide Fire Tax District Current Ad Valorem Taxes $ 2,416,760 Delinquent Ad Valorem Taxes 60,000 Penalties & Interest 14,100 Elderly Exemption Reimbursement 3,860 Inventory Tax Reimbursements 101,980 Lease Payments 50,000 Interest on Investments 50,000 Total Revenues $ 2,696,700 Section 14. The Board of Commissioners hereby agrees to contract with existing volunteer fire departments in Iredell County to furnish fire protection to the Shepherds, Mt. Mourne, Iredell, and East Alexander Fire Districts. The County Finance Officer is instructed not to release funds to the departments unless an executed contract is on file for each individual fire department. Section 15. The 911 Operations was established as a self-supporting special revenue fund on July 1, 1991. Revenues are provided to the fund from fees added to monthly telephone bills. The fee is established at $ .43 per 20 telephone line. It is estimated the following revenues will be available for the 911 July 1, 2001, and ending June 30, 2002. Operations, beginning 911 Telephone Reimbursement $ 429,875 Wireless Funds 92,195 Interest on Investments 32,250 Appropriated Fund Balance 92,800 $ 647,120 Total Revenues opriated in the 911 amount is to be appr 911 System for the The following ntenance of the r the operation and mai d ending June 30, 2002. $ 647,120 Section 16. Operations Fund fo fiscal year July 1, 2001 an 911 Operations ecial Revenue Fund are Section 17. Revenues of the Capital Reserve Sp provided by operating transfers from the General Fund, unspent Capital Project fers are subject to annual iss Appropriations Funds, and interest on investments. r and sewer line appropriation by the Iredell County ase of furniture and equipment for from this fund are restricted to the purch construction, renovation of buildings, purch newly constructed, purchased or renovated facilities, renovation and construction of school facilities, OT annual debt service on tofore mentioned. ase of land, wate those items here rve Special Revenue Fund are d from this Capital Rese All projects funde f Commissioners. subject to approval by the Board 0 d during It is estimated the following revenues will be available for the fun the fiscal year beginning July 1, 2001 and ending June 30, 2002. sfer from General Fund $ 2,500,000 Operating Tran Interest on Investments 140,000 $_2,640 000 Appropriations of the fund for the fiscal year beginning July 1, 2001 and ending June 30, 2002 are: Operating transfer to General Fund 170,134 Capital Reserve 2,469,866 $ 2,640,000 e Parks Reserve Special Revenue Fund is established to he development of land, construction of parks, and purchase of equipment. Funds will be provided by operating transfers from the “tions, and interest on investments. The operating transfers jati by the Iredell County Board of cts funded from this Special Revenue Fund are subject to approval by the Board of Commissioners and will be accounted for in a Capital Project Fund. The total accumulated in this Special Revenue Fund will be divided equally between the four quadrants of the County for recreation and parks projects. Up to $10,000 of each quadrant’s share may be used for planning costs. Commissioners. All proje will be available for the fund during owing revenues ing June 30, 2002. It is estimated the foll 1, 2001 and end the fiscal year beginning July Operating Transfer from General Fund $ 31,000 Interest on Investments $ 49,750 Appropriations of the fund for the fiscal year beginning July 1, 2001 and ending June 30, 2002 are: Capital Reserve $ 49,750 Section 19. The Solid Waste Disposal Enterprise Fund was established as of July 1, 1991, for the operation of a baler facility and sanitary landfill. In accordance with G.S. 153A-292, the following rates are established for the fiscal year 2001-2002. Commercial per ton $ 33.00 Wood Waste & Brush per ton 22.00 Construction & Demolition per ton 22.00 Shingles per ton 33.00 Mulch per pickup load 10.00 Non-friable Asbestos per ton 33.00 Friable Asbestos per ton 110.00 Commercial Transportation Fee ' (if taken to Mooresville Facility) per ton 5.00 : Household Waste Disposal Fee perhousehold 26.00 * Household Waste Disposal Fee with Elderly Exemption per household 13.00 * Household Fee to cover all waste delivered by the homeowner except shingles and tires. Household waste disposal fees will be added on all 2001 tax bills and will be collected in the same manner as property taxes in accordance with G.S. 153A-293 and will be collected when delinquent, in the same manner as delinquent real property taxes. It is estimated the following revenues will be available for the fiscal year July 1, 2001 through June 30, 2002. Tipping Fee Special Assessments Recycling sales Tire Disposal Reimbursement & Fees Town of Mooresville Investment Earnings Other Revenues White Goods Tax Reimbursement $ 3,599,440 1,331,445 77,800 115,500 220,070 140,000 173,000 45,000 Appropriated Retained Earn — Rest. For White Goods 31,500 TOTAL $ 5,733,755 Section 20. The following amounts are hereby appropriated in the Solid Waste Disposal Fund. Administration and Operation Debt Service Capital Outlay TOTAL $ 3,529,300 1,452,275 752,180 $ 5,733.7 This Ordinance being duly passed and adopted this 19" day of June, 2001. 2001-2002 HEALTH/DENTAL CARE BENEFITS FUND 066 Section 1. It is estimated the following revenues will be available in the Health and Dental Care Benefits Fund for the fiscal year beginning July 1, 2001 and ending June 30, 2002. HEALTH CARE Interest on Investments 24,040 Contribution from Employer 2,940,300 Contribution from Employees 412,260 Non-Employee Charges 30,000 TOTAL REVENUES $ 3,406,600 Section 2. It is estimated the following expenditures will be made in the Health and Dental Care Benefits Fund for the fiscal year beginning July 1, 2001 and ending June 30, 2002. HEALTH CARE Employee Health Payments 3,048,500 Claims Administration Expense 130,000 Stop Loss Insurance Expense 145,100 Other Employee Health Expense 3,000 Employee Life Insurance 70,000 Wellness Incentives 10,000 TOTAL EXPENDITURES $ 3,406,600 kkekeE* Lined Landfill Cell #3 Amended Capital Project Ordinance Be it Ordained by the Board of County Commissioners of Iredell County, North Carolina: Section 1. The following costs of the Lined Landfill Cell #3 are appropriated. Construction 530,100 Engineering 398,400 Capital Outlay-Other 35,000 $ 963,500 Section 2. Funds for this Capital Project Fund will be provided from the following source: Transfers from the Solid Waste Disposal Enterprise Fund $ 963,500 Section 3. This Capital Project Fund shall continue until the project is complete. Section 4. Payments from this Capital Project Fund shall be authorized by the County Manager or his designee. Section 5. Upon completion of the construction project, all funds remaining in this Capital Project Fund will be transferred back to the Solid Waste Disposal Enterprise Fund. This Ordinance being duly adopted this the 19" day of June, 2001. 23 | | REQUEST FOR THE APPOINTMENT OF THE IREDELL COUNTY TAX COLLECTOR: by Commissioner Bowles to appoint Joe Ketchie as the Iredell County Tax Collector for a term of two years. VOTING: Ayes — 5; Nays — 0. by Commissioner Bowles to reconsider the term of office and appoint Mr. Ketchie for a four-year term. VOTING: Ayes — 5; Nays — 0. REQUEST FOR THE APPOINTMENT OF THE IREDELL COUNTY ASSESSOR: by Commissioner Ray to appoint Brent Weisner as the Iredell County Assessor for a four-year term. VOTING: Ayes — 5; Nays — 0. APPOINTMENTS TO BOARDS & COMMISSIONS IREDELL COUNTY PLANNING BOARD (4 appts.): Commissioner Johnson nominated Eric Fields, Mitzi Waddell, Thomas Stephens, and Anita Johnson. No other nominations were submitted, and Chairman Tice Imoved| to appoint Fields, Waddell, Stephens, and Johnson by acclamation. VOTING: Ayes — 5; Nays — 0. CAROLINAS PARTNERSHIP (1 appt.): MOTION by Chairman Tice to postpone this appointment until the July 17, 2001 meeting. VOTING: Ayes — 5; Nays — 0. STATESVILLE BOARD OF ADJUSTMENT-EXTERRITORIAL JURISDICTION (2 appts): by Commissioner Johnson to postpone this appointment until the July 17, 2001 meeting. VOTING: Ayes — 5; Nays — 0. ADULT CARE HOME COMMUNITY ADVISORY COMMITTEE (1 appt.): by Chairman Tice to postpone this appointment until the July 17, 2001 meeting. VOTING: Ayes — 5; Nays — 0. NURSING HOME ADVISORY COMMITTEE (1 appt.): MOTION by Chairman Tice to postpone this appointment until the July 17, 2001 meeting. VOTING: Ayes — 5; Nays — 0. COUNTY MANAGER’S REPORT: The manager distributed a written activity report. He said that included, for the first time, was an activity summary from the Centralina Council of Governments. ADJOURNMENT: by Chairman Tice to adjourn the meeting at 8:50 p.m. NEXT MEETING: Tuesday, July 17, 2001, at 5:00 p.m. and 7:00 p.m., in the Iredell County Government Center, 200 South Center Street, Statesville, NC. VOTING: Ayes — 5; Nays — 0. ) i / . Wi ; 4 An ¢ Jy CHUL Approved: Vilerk tothe Board ~ v V | IREDELL COUNTY BOARD OF COMMISSIONERS BRIEFING MINUTES JULY 17, 2001 The Iredell County Board of Commissioners met in Briefing Session on Tuesday, July 17, 2001, at 5:00 p.m., in the Iredell County Government Center, 200 South Center Street, Statesville, NC. Present: Chairman Sara Haire Tice Vice Chairman Steve D. Johnson Tommy E. Bowles Karen B. Ray R. Godfrey Williams Staff Present: County Manager Joel Mashburn, Finance Director Susan Blumenstein, Planning Supervisor Ron Smith, Solid Waste Director Ron Weatherman, Purchasing Agent Evie Caldwell, Assistant Tax Collector Linda Morrow, and Clerk to the Board Jean Moore. CALL TO ORDER by Chairman Tice. Request from Charles and Helen Freeze for Approval of a Zoning and Subdivision Jurisdiction Release (Extraterritorial) to the Town of Mooresville for Property Located Between Bluefield & Big Indian Loop Roads: Joining the Planning Supervisor in the discussion of this matter were: Economic Developer Melanie O’Connell Underwood and Real Estate Broker Mike Baynes (Baynes Realty). Planning Supervision Ron Smith said a request had been submitted for the release of zoning and subdivision jurisdiction to the Town of Mooresville. He said the property could be identified by PIN #4648-54-8306. Underwood said a continual care retirement community had been planned for the 126- acre site. She said the retirement development would bring a considerable tax investment without adding children to the school system. Mrs. Underwood said the development would be upscale -- something similar to The Pines in Davidson, NC. (A letter from the realty company indicated the development would have 350 independent living units, 50 assisted living suites, and 90 skilled nursing beds.) Smith said the development complied with the county’s land development plan and the plan for Mooresville. He said that if the county retained the zoning jurisdiction, a special use permit would have to be obtained for the proposed use. In addition, he said the developers would have to abide by the Watershed Protection Ordinance. Smith said the watershed regulations would have to be complied with even if the release were approved. Presentation of the Planning Department’s Work Plan for FY 2001-2002: Smith briefly explained the following work plan for FY 01-02. 1. Brawley School Peninsula Small Area Plan (July 2001 — January 2002) 2. Statesville, Mooresville and Troutman Land Use Plans (All FY) 3. Amendments associated with the 1997 Land Use Plan (including Hwy. 150, Exit 42, and Exit 33 Plans). 4. US 70 Small Area Plan (January 2002-June 2002) 5. Establishment of the Farmland Preservation Program (July 2001 - October 2001) 6. Establishment of Rural Planning Organization (RPO) or Metropolitan Planning Organization (MPO). 7. Thoroughfare Plan Update (2001-2002) 8. Demographic/Statistical Report (December 2001 - March 2002) 9. Addressing Ordinance Update (July 2001 - September 2001) Commissioner Williams asked if zoning requests would be heard at the same time the relevant areas were being studied and new regulations were being written. Smith said that if an area was being studied, and a petitioner submitted a request within the same site (area), the planning staff would try to persuade the individual(s) to delay. Request for Approval of a General Contractor’s Bid in Reference to the Construction of Cell Ill at the Solid Waste Facility: Wayne Sullivan, with Municipal Engineering, described the bids for the construction of Cell Iif at the Solid Waste Facility. He said the low bidder was Mustard Seed Construction, from Mt. Airy, NC. County Manager Mashburn said another bidder had questioned the credentials of Mustard Seed. Sullivan said the Mustard Seed Company was the lowest bidder due to its estimated cost for dirt moving. He said the company had been questioned about its bid amount to ensure there was not a mistake. Sullivan said a pre-bid conference was held prior to the bid opening, and 23 company representatives attended. He said, however, only nine bids were received. Mr. Sullivan said the length of the construction contract was 180 days. (Additional information about this item may be found in the regular minutes.) Request for Approval of a 36-Month Computer Lease with First Citizens Bank: Purchasing Agent Caldwell said this computer lease was for equipment approved in the FY 01- 02 budget. She said First Citizens Bank would hold title to the equipment. Mrs. Caldwell noted that one (1) Power Point Projector ($5,000) had erroneously been placed in the frozen capital project’s listing that was approved on June 19, 2001. She said the projector was in the lease with First Citizens Bank. (The original amount in the frozen capital items listing was $2,781,800. With the deletion of the projector, the amount will now be $2,776,800.) Request for Acceptance of the Annual Tax Settlement (2000-2001) & Approval of the 2001-2002 Collection Orders for the Tax Collector and Sheriff: Assistant Tax Collector Linda Morrow described the tax settlement and collection orders. She explained that everything was in order for approval. Request for Approval of a Lease Agreement with Coastal Hotel Holding Corporation (Vance Hotel) Involving an Easement in Exchange for Five Parking Spaces: The county manager said the Vance Hotel management officials planned to renovate and monitor their parking areas. He said the county owned space for three vehicles near one side of the hotel; however, two of the vehicles had to remain landlocked during the day. Mr. Mashburn said the hotel was proposing to offer five parking spaces, during daytime hours to the county, in exchange for allowing the hotel to incorporate all of the property into its parking lot. Mr. Mashburn said there were not enough parking spaces around the government center for the county employees. He said ten county vehicles would be assigned to park at the 400 Meeting Street facility (EMS/Garage/Maintenance). Mashburn said the county still needed seven spaces, but with employee vacations and illnesses, the parking situation should be adequate. ADJOURNMENT: The briefing session adjourned at 6:30 p.m. a Approved: amuot 720%! OPT AMD) [14 CUE . lerk to the Boar , | IREDELL COUNTY BOARD OF COMMISSIONERS MINUTES JULY 17, 2001 The Iredell County Board of Commissioners met in Regular Session on Tuesday, July 17, 2001, at 7:00 p.m., in the Iredell County Government Center, 200 South Center Street, Statesville, NC. Present: Chairman Sara Haire Tice Vice Chairman Steve D. Johnson Tommy E. Bowles Karen B. Ray R. Godfrey Williams Staff Present: County Manager Joel Mashburn, County Attorney William P. Pope, Finance Director Susan Blumenstein, and Clerk to the Board Jean Moore. CALL TO ORDER by Chairman Tice. INVOCATION by Commissioner Johnson. PLEDGE OF ALLEGIANCE TO THE FLAG ADJUSTMENTS OF THE AGENDA: [MOTION by Chairman Tice to add under the Appointments to Boards and Committees, an appointment to the Mitchell College Board of Trustees. VOTING: Ayes — 5; Nays — 0. PRESENTATION OF SPECIAL RECOGNITIONS & AWARDS Recognition of Rodney Proctor: Retiree Rodney Proctor, the past Chief Deputy for the Iredell County Sheriff's Department, recently retired after 27 years of service. Mr. Proctor was thanked for his county service, and he was given a plaque in appreciation. Recognition of Charles Culler: Retiree Charles Culler, a former lake-patrol deputy with the Iredell County Sheriff's Department, recently retired after five years of service. Mr. Culler was thanked for his county service, and he was given a plaque in appreciation. (Retiree Judy Herman, a former civil deputy, was unable to attend the meeting, but her 14 years of county service were recognized.) APPOINTMENTS BEFORE THE BOARD Presentation from Mrs. JoAnn James in Reference to a Water Problem in the West Iredell Community (Cannon, Wood Bridge, & Delaware Road areas): Mrs. JoAnn James appeared before the board and asked for assistance with a water problem. She said the water in her neighborhood, which was obtained through private wells, contained a high iron content, an odor, and black specks. She said bottled water had to be purchased for cooking and drinking. In addition, she said her family’s clothing was discolored if washed in the water, and it stained her bath fixtures and sink. Mrs. James, who appeared before the board of commissioners in April and October of 2000, said she hesitated to have a new well drilled, since her neighbors had the same water problems. Mrs. James noted that two residents (Rev. & Mrs. Thomas Dye) were ill, and they could not leave their homes to purchase water. She said another family (Rev. Modean Dunlap) had to move because their well “went dry.” James said the property owners were willing to be assessed for the water line extension costs, and the West Iredell Water Corporation was willing to pay a portion. Mrs. James said assistance from the county was needed, especially since most of her neighbors were retirees on a fixed income. County Manager Joel Mashburn advised that James Holler, the President of West Iredell Water Corporation, had telephoned and said that $20,000 had been set aside for the water line project. Mashburn also advised that Mr. Holler had indicated the project could be accomplished for a total of $77,000. Mr. Mashburn said that initially, an engineer had given a cost estimate of $200,000. Commissioner Johnson said the past minutes (April 4, 2000), indicated that Mr. Holler had stated the total project would cost $55,000. Commissioner Bowles said that after Mrs. James’ presentation last year, several individuals, in other areas of the county, had telephoned and said they, too, had water problems. Doris Lewis, a resident of Wood Bridge Road, Statesville, NC, asked when the project could be started. Lewis said she understood the county had a tight budget, but she asked if the residents could be given a time estimate on when the project might start. Mashburn clarified that $77,000 was the total project cost that had been submitted by West Iredell Water. He said $20,000 had been set aside by the water corporation leaving a balance of $57,000. Mashburn said the residents wanted the county to supply the $57,000. He said the residents were willing to repay the $57,000 through property owner assessments over a ten-year period. He said that if the commissioners agreed with the project, it would take at least 60 to 90 days before the assessment resolution could be approved. Attorney Pope said the board members had to determine if they were willing to approve the project, and if so, how would the property be assessed, €.g.,0na frontage basis, a per lot basis, or on an acreage basis. He said the assessment would be a tax lien on the property. Finance Director Blumenstein said the assessment interest rate was established by the General Statutes and she thought it was eight percent. Commissioner Johnson questioned how many other neighborhoods in the county had the same problem. He said approval of this project wouldn’t necessarily indicate the approval of other projects, but a precedent would be set. Johnson said he would be more inclined to approve the project if the state had not added almost another penny on the tax rate in Medicaid costs ($800,000) and if it had not withheld $2.7 million. MOTION by Commissioner Johnson to deny the request. He said that if the economy improved in the future, and the county could ascertain how many other neighborhoods might also have the same problem, he would be more inclined to approve the project. Commissioner Ray asked if the previous board had tried to determine the magnitude of the water problems in the county. Commissioner Bowles said that at the time the water request was being reviewed last year, another neighborhood was requesting road paving assistance. He said the county had researched the number of unpaved roads and determined that paving projects would be cost prohibitive. He said the board, in office last year, felt the water situation would also be cost prohibitive. Commissioner Johnson said he had received telephone calls from individuals residing in the northern end of the county advising of the same water problems. Commissioner Williams said he had been experiencing water problems for the past 27 years. Williams noted that at the last meeting, the board had frozen the purchase of some Capital items requested in the FY 01-02 budget, due to budgetary concerns. He said the freeze on the purchases was necessary due to the state withholding reimbursements for the county. VOTING: Ayes — 5; Nays — 0. a CONSENT AGENDA by Commissioner Williams to approve the following 11 consent agenda items. VOTING: Ayes — 5; Nays ~ 0. 1. Request from Charles and Helen Freeze for Approval of a Zoning and Subdivision Jurisdiction Release (Extraterritorial) to the Town of Mooresville for Property Located Between Bluefield & Big Indian Loop Roads: During the briefing session, Planning Supervisor Ron Smith said the Town of Mooresville recently received a request from Charles and Helen Freeze to extend municipal utilities to their property and to annex the site on June 30, 2002. Smith said the property was zoned by the county as Residential Agricultural, and it was designated for residential use in the county’s land development plan. Mr. Smith said the proposed use for the property was a retirement community, and this would comply with the designated land use plan. Smith said that with approval, the Town of Mooresville would establish extraterritorial jurisdiction for the property, including zoning and subdivision controls. He said the property (126 acres) was a half mile from the Mooresville Town limits, and it was within the urban services boundary. (The urban services boundary is described as the approximate area in which the Town could feasibly extend municipal utilities within the next 10- 20 years.) 2. Request for Approval to Abandon a Portion of SR 2132-Kinder Road, due to a Road Realignment (Petition submitted by the NCDOT): Planning Supervisor Ron Smith said during the briefing session that a petition had been submitted by the North Carolina Department of Transportation District Engineer requesting that a portion of Kinder Road be abandoned from the state maintained system. He said the request was prompted by a road realignment. Mr. Smith said the realignment was in conjunction with an improvement project, and the section to be withdrawn was 725 linear feet. 3. Request for Approval of a Letter of Credit for the Buffalo Shoals National Golf Club Estates for the Completion of Paving, Grading, and Other Street Improvements: Letter of Credit #457-0009953/00037 was approved in the amount of $12,850. (The project is located off SR 1505, Mock Mill Road, in Statesville, NC. ) 4. Request for Approval of a 36-Month Computer Lease with First Citizens Bank: During the briefing, Purchasing Agent Caldwell said the leased equipment would be returned after 36 months. At that time, newer equipment will be leased. Caldwell said First Citizens Bank would generate orders for the equipment when the lease documents were approved. Mrs. Caldwell requested permission for the county manager to sign the documents. 5. Request for Acceptance of the Annual Tax Settlement (2000-2001) & Approval of the 2001-2002 Collection Orders for the Tax Collector and Sheriff: The tax settlement was accepted and the following orders were issued. TO: THE TAX COLLECTOR OF THE COUNTY OF IREDELL You are hereby authorized, empowered, and commanded to collect the taxes set forth in the tax records filed in the Office of the Tax Assessor and in the tax receipts herewith delivered to you, in the amounts, and from the taxpayers likewise therein set forth. Such taxes are hereby declared to be a first lien upon all real property of the respective taxpayers in the County of Iredell, and this order shall be a full and sufficient authority to direct, require, and enable you to levy on and sell any real or personal property of such taxpayers, for and on account thereof, in accordance with law. TO: THE SHERIFF OF THE COUNTY OF IREDELL You are hereby authorized, empowered, and commanded to collect the taxes set forth in the tax records filed in the Office of the Tax Assessor and in the tax receipts herewith delivered to you, in the amounts, and from the taxpayers likewise therein set forth. Such taxes are hereby declared to be a first lien upon all real property of the respective taxpayers in the County of Iredell, and this order shall be a full and sufficient authority to direct, require, and enable you to levy on and sell any real or personal property of such taxpayers, for and on account thereof, in accordance with law. : | | | | 6. Request for Approval of the June Refunds and Releases: The following releases and refunds were approved. Breakdown of Releases: $51,285.05 County 30,787.24 Solid Waste 69.00 E. Alex. Co. Fire #1 1.97 Shepherd’s Fire #2 32.13 Mt. Mourne Fire #3 20.64 All County Fire #4 1,444.34 Statesville City 3,150.26 Statesville Downtown 0.00 Mooresville Town 12,347.52 Mooresville Downtown 0.00 Mooresville School 3,007.98 Love Valley 20.36 Harmony 9.58 Troutman 394.03 Breakdown of Refunds $ 683.04 County 137.11 Solid Waste Fees 0.00 E. Alex. Co. Fire #1 0.00 Shepherd’s Fire #2 0.00 Mt. Mourne Fire #3 0.00 All County Fire #4 6.78 Statesville City 159.54 Statesville Downtown 0.00 Mooresville Town 237.40 Mooresville Downtown 0.00 Mooresville School 63.14 Love Valley 0.00 Harmony 0.00 Troutman 79.07 7s Request for Approval of a Resolution Authorizing the Award of an Identification Badge and the Sale of a Service Sidearm to Retiring Law Enforcement Officer Judy Herman. Resolution Regarding the Badge and Sidearm of Deputy Judy Herman WHEREAS, Judy Herman has served fifteen years in the Iredell County Sheriff's Office and has, upon retirement, requested that she be permitted to keep her badge and to purchase her service sidearm. NOW, THEREFORE BE IT RESOLVED, by the Board of Commissioners of Iredell County, that said badge be awarded to Deputy Herman at no cost and her sidearm be sold to her for the sum of One Dollar ($1.00), as provided in G.S. 20-187.2. One (1) Glock, 40 Caliber Pistol Model 22 S/N ALF-306 x**k# * * * 8. Request for Approval of Budget Amendment #1 to Recognize a $165,098 Grant Award for VisionsWork Youth Services, Inc.: This budget amendment will recognize a grant from the North Carolina Department of Crime Control that will be distributed to the juvenile structured day program operated by VisionsWork Youth Services. 9. Request for Approval of a Lease for Piedmont Credit Union in the Old Jail Building: The lease extends through June 30, 2002, and the credit union will pay $250 per month for the building’s usage. In addition, the credit union staff will be allowed to use one county parking space. (The one parking space will not be guaranteed -- it will just be permitted.) 10. Request for Approval of a Lease Agreement with Coastal Hotel Holding Corporation (Vance Hotel) Involving an Easement in Exchange for Five Parking Spaces: This agreement allows the Vance Hotel to incorporate an eight-foot strip of land, owned by the county, into the hotel’s parking lot in exchange for five parking spaces during the county’s business hours. Thereafter, (5:30 p.m. on weekdays and at all hours on Saturdays, Sundays, and holidays) the parking spaces will be available for hotel use. 11. Request for Approval of the June 13 & 19, 2001 Minutes Request for Approval of the General Contractor’s Bid in Reference to the Construction of Cell III at the Solid Waste Facility: Wayne Sullivan, with Municipal Engineering Services, said his firm had designed the landfill and would be overseeing the construction of Phase Ill. He said nine bids were received on July 12, 2001, and the lowest bid came from Mustard Seed Construction for $2,373,050. Sullivan said the officials at Mustard Seed had acknowledged they had no actual landfill experience. However, he said the Mustard Seed representatives had provided several references about the work they had performed. Sullivan said the references gave “outstanding remarks” for the company’s earth moving work. Mr. Sullivan said Mustard Seed was working on two earth moving projects in Wilkes County for new schools. He said the amount of work involved in these projects was approximately the same as what would be needed at the landfill. Sullivan said Mustard Seed was also working on 4 Highway 421 road-widening project. Mr. Sullivan said Mustard Seed was 4 contractor with an unlimited, unclassified license, which basically allowed the company to do most any type of project. He said the North Carolina General Contractor’s Licensing Board had not received any complaints about the company. In addition, Sullivan said the company was listed as a certified disadvantaged business enterprise firm with the North Carolina Department of Transportation. Sullivan said the specifications required the general contractor to hire subcontractors that had to be approved by Municipal Engineering. He said the subcontractors were for a geotechni -al engineer, to oversee the installation of the clay liner, and the actual liner installer. Sullivan said there were also qualifications for the contractor’s foreman or superintendent. Mr. Sullivan recommended the approval of Mustard Seed’s bid contingent upon receiving a permit to construct from the North Carolina Solid Waste Division. He said the county was ina 45-day comment period for the draft permit. Sullivan said the actual permit should be received on August 17, 2001, with a notice to proceed with construction the following week. Mr. Sullivan suggested that a ten percent contingency amount be established for any unforeseen circumstances. Commissioner Johnson said he understood the general contractor would use several subcontractors. Johnson said he also understood that any subcontractors, involved in any aspect of the project that was “peculiar” to a landfill, would need a minimum amount of experience, and this was stipulated in the contract specifications. Sullivan said this was correct. He said this was specified in the contracts, particularly for the geotechnical engineer and the liner installer. Sullivan said these were the individuals where expertise and experience were critical elements. Mr. Sullivan said that none of the general contractors he had worked with in the past had any employees, already on staff, that could provide this type of work. Mr. Sullivan said Mustard Seed had extensive experience in earth work, and this was 40% of the project (erosion control and clearing the grub). County Manager Mashburn said Keith Wayne of Wayne Construction had asked a question about the specifications. Mashburn read the following from the specifications. Section F: Contractors, the foreman, the superintendent in charge of the project, shall have at least three years similar landfill construction experience including cohesive soil liner, Slexible membrane liner, subgrade leachate collection System, and erosion control experience. Resumes of the foreman, superintendent, and other key individuals, especially the equipment operators, shall be submitted Sor the engineer's approval prior to beginning any work at the site. The foreman/superintendent shall be available at the Project site at all times and be in charge of Mashburn asked how Muncipal Engineering had applied Section F to the recommendation on the low bidder. Sullivan said it would be like any other item in the contract. He said that at the time of construction, all of the documents would be reviewed -- they would be reviewed along with the of the project. He said he didn’t know if Mustard Seed had a foreman, or someone that met every aspect. He said someone might need to be hired. Sullivan said he was Positive the Sullivan said yes. Commissioner Ray said that at the time of bidding, the bidders were just put on notice that this was a specification of what had to take place when that phase of the project began. Sullivan said this was correct. He said the bidders knew they must come to the job meeting all of the specifications. Commissioner Bowles said he understood Municipal Engineering would oversee the work. occurring. He said there might not be anyone at the site when stockpiling or wasting the soil occurred. Sullivan said Municipal would oversee the performance bonds, e.g., materials and payment bond (to ensure the subcontractors and material companies were paid), performance Sullivan said yes. He said the contractor would excavate to “subgrade.” Then, the geotechnical person would Oversee the installation of the cohesive soil -- the clay. Sullivan said this person was “somewhat the superintendent.” He said Municipal would also oversee this phase and double-check the procedure. Sullivan said that after the clay was placed and the geotechnical people “signed off,” the plastic liner was placed and this involved an entirely new crew. He said the people in this crew would provide their own testing. Then, Municipal would do its testing -- as a separate lab. Sullivan said next, and from this point on, the contractor was just doing earth work and Pipe laying. MOTION) by Commissioner Johnson to create an amended Capital Project Ordinance for Cell III at the solid waste facility in the amount of $3,044,500. VOTING: Ayes - 5; Nays — 0. The ordinance is as follows. Lined Landfill Cell #3 Amended Capital Project Ordinance Be it ordained by the Board of County Commissioners of Iredell C ounty, North Carolina: Section 1. The following costs of the Lined Landfill Cell #3 are appropriated: Construction (10% contingency) $2,610,500 Engineering 398,400 Capital Outlay-Other 35,600 Section 2. Funds for this Capital Project Fund wil] be provided from the following sources: Transfers from the Solid Wa ste Disposal Enterprise Fund 964,500 Transfers from Solid Waste Disposal Enterprise Retained Earnings 1,200,000 Financing Proceeds ___ 880,000 $3,044,500 Section 3. This Capital Project Fund shall continue until the project is complete. Section 4. Payments from this Capital Project Fund shall be authorized by the County Manager or his designee. construction project, all funds remaining in this Capital Project Fund wi I be transferred back to the Solid Waste Disposal Fund. This ordinance is being duly adopted this the 17" day of July, 2001. * eK KK & ) by Commissioner Ray to award the contract to Mustard Seed Construction in the amount of $2,373,050 for the construction of Cell III at the Solid Waste facility contingent upon receipt of the solid waste permit to construct from the State of North Carolina. Commissioner Bowles directed a question to Solid Waste Director Ron Weatherman. He asked Weatherman if the work performed by Municipal Engineering had always been Satisfactory. Weatherman replied yes. He said the staff at Municipal Engineering observed and watched carefully any project they were working on. VOTING: Ayes — 5; Nays — 0, The certified bid tabulation follows for this project. s Bid Tabulation for the Iredell County ey Municipal Solid Waste Landfill - Phase 3 | | | - Thursday, Jul 12, 2001, 2:00 p.m. oe L Bidder Total Base Bid | Clary Hood, Inc. oo $2,587 ina 2 ,589.00 noe | Glover Construction Co. | 2,804,788.75 oe Handex Construction Services, Inc. | ————_— = =— Cee Morgan Corporation 2,519,575.35 se Nae se | Mustard Seed Construction 2,373,050.00 4 Phillips & Jordan, Inc. Bid Item #3 Not Complete suas 2,985,000.00 oo 3,677,355.00 2,379,394.80 Taylor & Murphy Construction Cc eee eee ey One | Wayne Brothers, Inc. a | Southeast Environmental Contracting ee and the Loray pro about the possibili Announcement of the August 9- Commissioners Annual Conference in y and Designation of a Voting Delegate: MOTION by Chairman Tice to designate County Manager Joel Mashburn as the voting delegate for the 94" Annual Confe Association of County Commissioners to be held in Fayetteville, NC, on August 9-12, 2001. VOTING: Ayes -5; Nays — 0. ANNOUNCEMENT OF VACANCIES OCCURRIN COMMISSIONS announcement) Advisory Committee (2 announcements) (7 announcements) G ON BOARDS & Recreation Advisory Board (1 Adult Care Home Community Farmland Preservation Board APPOINTMENTS TO BOARDS & COMMISSIONS Carolinas Partnership Board (1 appointment): Chairman Tice nominated R.B. Sloan Jr. No other nom inations were submitted, and Tice to close the nominations and appoint Sloan by acclamation. VOTING: Ayes - 5; Nays — 0. Statesville Board of Adjustment- n (2 appts.) No nominations were submitted, and Commissioner Johnson imoved| to postpone the two appointments until the August 7 meeting. Extraterritorial Jurisdictio VOTING: Ayes - 5; Nays — 0, Adult Care Home Community Adviso Johnson to postpone this appointment VOTING: Ayes — 5; Nays ~ 0. ry Committee (1 appointment): Commissioner until the August 7 meeting. Nursing Home Advisory Committee (1 appointment): Due to this committee having atutory requirement, Commissioner Bowles moved to allow the Ps nd VOTING: Ayes — 5; Nays — 0. (At the present time, Iredell C. ounty has six nursin committee, and it is possible to have up to 13 members.) MITCHELL COLLEGE BOARD OF TRUSTEES: Chairman Tice nominated Frank Fields. No other nominations Were submitted, and Commissioner Bowles to appoint Fields by acclamation. VOTING: Ayes - 5; Nays — 0. (Note: Mason McC; ullough was appointed on June 5, 2001 to replace Alice M. Stewart whose term was due to expire on June 30, 2001. Since the June 5 meeting, McC, ullough has declined the appointment.) UNFINISHED BUSINESS FORMER GARAGE FACILITY LOCATED AT 186 STE STATESVILLE, NC (LORAY COMMUNITY): irecti issued to the county manager about VENSON FARM ROAD Commissioner Johnson advised that no MOTION b the Loray property, a County has a use for the property, to draft an agreement with the Firemen’ lati COUNTY MANAGER’S REPORT: A written report was distributed. CLOSED SESSION: MOTION by Chairman Tice to enter into closed session at 7:55 p.m., for the purpose of discussing severa property acquisition matters - G.S. 143-318.11 (a) 5. VOTING: Ayes — 5; Nays — 0. (The board returned to open session at 8:59 p.m.) ADJOURNMENT: Chairman Tice to adjourn the meeting at 8:59 p.m. NEXT MEETING: August 7, 2001, 5:00 p.m. and 7:00 p.m., in the Iredell County Government Center, 200 South Center Street, Statesville, NC. VOTING: Ayes — 5; Nays — 0. ; a a Approved: Laces 7 Adel VU, ta C. Mrw_ We J Z Clerk to the Board } | PUBLIC INSPECTION STATUS A. Must Remain Confidential Permanently: Date Initials Release for Public Inspection B. Reviewed on: Shel £EA a tole oft/ Release Authorized by: Date «County Manager County Attorney Board of Commissioners CLOSED SESSION MINUTES IREDELL COUNTY BOARD OF COMMISSIONERS Date: July 17, 2001 Time: 7:56 p.m. The Iredell County Board of Commissioners met for a closed session in the Commissioners’ Meeting Room of the Iredell County Government Center, 200 South Center Street, Statesville, NC on July 17, 2001. Attending the meeting were: Chairman Sara Haire Tice, Vice Chairman Steve Johnson, Commissioner Tommy Bowles, Commissioner Karen Ray, and Commissioner Godfrey Williams. Also attending were: County Manager Joel Mashburn, County Attorney Bill Pope, Solid Waste Director Ron Weatherman, Wayne Sullivan with Municipal Engineering, and Clerk to the Board Jean Moore. The purpose of the meeting was to discuss matters relating to: QO GS. 143-318.11(a) (1) Not a Public Record 0 * (2) Scholarship/Academic O ” (3) Attorney-Client Oo (4) Industry/Economic Development X . (5) Real Property Purchase/Contracts/Leases 0 (6) Personnel 0 . (7) Criminal Investigation PROPERTY OWNED BY THE STATESVILLE COUNTRY CLUB: Solid Waste Director Ron Weatherman said he had previously been instructed to offer $1,500 per acre for 39 acres of land owned by the Statesville Country Club that was adjacent to the old landfill. (The property is on the county tax books at $1,350 per acre.) Weatherman said the club manager, Craig Hill, had taken the offer before his board of directors and was told to refuse it, because it was not high enough. Mr. Weatherman said a member of the board of directors, Mark Wagner, had advised that the club would take $5,000 per acre, and this was a firm amount. July 17, 2001 The commissioners ins tructed Weatherman to return to an acre, with a payment plan s pread over a five-year period. by Chairman Tice to adjourn the clo session items were discussed after the country club item.) VOTING: Ayes ~ 5; Nays -- 0, the club’s Officials and offer $3,000 sed session at 8:58 p.m. (Other closed é “ y “g . 1 al 4 the Board PUBLIC INSPECTION STATUS A. Must Remain Confidential Permanently: Date Initials Release for Public Inspection Ce LOL¥YP! Release Authorized by: Date County Manager County Attorney Board of Commissioners B. Reviewed on: CLOSED SESSION MINUTES IREDELL COUNTY BOARD OF C OMMISSIONERS Date: July 17, 2001 Time: 8:30 p.m. The Iredell County Board of Commissioners met for a closed session in the Commissioners’ Meeting Room of the Iredell County Government Center, 200 South Center Street, Statesville, NC on July 17, 2001. Attending the meeting were: Chairman Sara Haire Tice, Vice Chairman Steve Johnson, Commissioner Tommy Bowles, Commissioner Karen Ray, and Commissioner Godfrey Williams. Also attending were: County Manager Joel Mashburn, County Attorney Bill Pope, and Clerk to the Board Jean Moore. The purpose of the meeting was to discuss matters relating to: QO GS. 143-318.11(a) (1) Not a Public Record Oo ” (2) Scholarship/Academic O . (3) Attorney-Client 0 . (4) Industry/Economic Development X . (5) Real Property Purchase/Contracts/Leases 0 . (6) Personnel O : (7) Criminal Investigation PROPERTY FOR SALE OWNED BY JOHN AND KAY MARTI Mashburm said he had been approached by John Martin about a lot and house th property is located near the library and is being offered at $125,000. N: County Manager at were for sale. The The board members were not interested in the property. MOTION| to adjourn the closed session by Chairman Tice,at 8:58 p.m. f VOTING: Ayes - 5; Nays - 0. Seen CTT UL. , Clerk to the Board IREDELL COUNTY BOARD OF COMMISSIONERS BRIEFING MINUTES JUNE 19, 2001 The Iredell County Board of Commissioners met in Briefing Session on Tuesday, June 19, 2001, in the Iredell County Government Center, 200 South Center Street, Statesville, NC. Present: Chairman Sara Haire Tice Vice Chairman Steve D. Johnson Tommy E. Bowles Karen B. Ray R. Godfrey Williams Staff Present: County Managet Joel Mashburn, Finance Director Susan Blumenstein, Planning Supervisor Ron Smith, County Assessor Brent Weisner, Reference Librarian Mardi Durham, Youth Librarian Reitha Zachary, Circulation Librarian Andrew Flynt, EMS Director Tracy Jackson, and Clerk to the Board Jean Moore. pLANNING/ZONING MATTERS: Planning Supervisor Ron Smith described the various rezoning requests. He said that in reference to Case No. 0106-3 (Ronnie & Linda Thompson), the main objections by the individuals in opposition were: mini warehouses, traffic, and outside storage of materials. REQUEST FOR PERMISSION TO APPLY FOR A HISPANIC SERVICE GRANT WITH THE STATE LIBRARY OF NORTH CAROLINA: Reference Librarian Mardi Durham said the library was requesting permission to apply for a grant that would allow the purchase of books, videos, and software to aid the Hispanic population. She said some of the grant funds, if awarded, would also be used to develop children’s programs and outreach services for Hispanic children. Ms. Durham said a local match of $1,000 would be needed for the $10,000 grant, and the application deadline was July 2, 2001. She said }lispanics comprised about four percent of the county’s population. Commissioner Johnson raised concerns about the assimilation of the Hispanics, especially if they continued to read books written in Spanish and not English. Durham said some of the Spanish materials would aid the assimilation, ©-8-» books on how to obtain a driver’s license and the proper way to complete tax forms. She said the library would have statistics at the end of the year showing what materials had been popular, or checked out. Commissioner Johnson said he would support the library in applying for the grant, but he requested for the funds to be directed towards services to help the Hispanic population understand English. ADJOURNMENT: Chairman Tice adjourned the briefing session at 6:15 p.m. /) / Khel Li / clerk to the Board v Approved: __ IREDELL COUNTY BOARD OF COMMISSIONERS BRIEFING MINUTES AUGUST 7, 2001 The Iredell County Board of Commissioners met in Briefing Session on Tuesday, August 7, 2001, at 5:00 p.m., in the Iredell County Government Center (South Wing Conference Room), 200 South Center Street, Statesville, NC. Present: Chairman Sara Haire Tice Vice Chairman Steve D. Johnson Tommy E. Bowles Karen B. Ray R. Godfrey Williams Staff Present: County Manager Joel Mashburn, Finance Director Susan Blumenstein, Planning Supervisor Ron Smith, Sgt. Neil Hayes, with the Iredell County Sheriff's Department, Emergency Communications Director Larry Dickerson, GIS Addressing Technician Barry Whitesides, and Clerk to the Board Jean Moore. CALL TO ORDER by Chairman Tice. Sgt. Neil Hayes explained the various requests from the sheriffs department. REQUEST FOR THE SELECTION OF A BRAWLEY SCHOOL PENINSULA SMALL AREA PROPOSAL: Planning Supervisor Smith explained that two proposals were submitted for the Brawley peninsula study. Smith said some firms did not respond due to the size of the project. The county manager stated that Centralina’s proposal was the least expensive. He also said that Centralina was familiar with the Brawley area. Some concerns were voiced about Centralina’s work on the Exit 42 study. Commissioner Johnson asked if the planning staff could steer Centralina towards the mission of the Brawley peninsula project. Smith said he felt the staff could direct Centralina in the right direction. REQUEST FOR PERMISSION TO ACCEPT A PROPOSAL FROM DESIGN ASSOCIATES FOR THE DESIGN AND RENOVATION OF THE AGRICULTURAL CENTER (Water Street, Statesville, NC): | The county manager explained that Design Associates was proposing to provide architectural services and hire a consulting engineer for the Agricultural Center renovations. Mashburn said the firm had given a fee of $41,250 with $5,000 of this amount to be the initial payment. Any additional work will be charged at $50 per hour for drafting time and $75 for the architect’s time. Blumenstein said a project ordinance would be submitted to the board at the next meeting. The briefing adjourned at 6:45 p.m. ‘ APPROVED: Lhesusl al glt/ Attn (0. DY 017-4 O rk to the Board | a IREDELL COUNTY BOARD OF COMMISSIONERS MINUTES AUGUST 7, 2001 The Iredell County Board of Commissioners met in Regular Session on Tuesday, August 7, 2001, at 7:00 p.m., in the Iredell C ounty Government Center, 200 South Center Street, Statesville, NC. Present: Chairman Sara Haire Tice Vice Chairman Steve D. Johnson Tommy E. Bowles Karen B. Ray R. Godfrey Williams Staff Present: County Manager Joel Mashburn, County Attorney William P. Pope, Finance Director Susan Blumenstein, Planning Supervisor Ron Smith, and Clerk to the Board Jean Moore. CALL TO ORDER by Chairman Tice. INVOCATION by Commissioner Bowles. PLEDGE OF ALLEGIANCE TO THE FLAG ADJUSTMENTS OF THE AGENDA: MOTION by Chairman Tice to approve the following agenda adjustments. Clarifications: - Request for Approval of Centralina Council of Government’s Proposal, in the Amount of $11,926, for a Brawley School Peninsula Small Area Study - Request for Approval of Budget Amendment #3 to Recognize a Grant from the Governor’s Crime Commission for the Multi-County Interdiction Team ($1,500 grant + $2,300 seized funds = $3,800) Additions: - Request for the Approval of a Resolution in Opposition to Governor Easley’s Attempt to Impose an Additional One-Half of One Percent Local Option Sales Tax - Request for Approval of Budget Amendment #4 to Increase the Appropriated Fund Balance and to Increase the 911 Telephone Charges for a Retroactive Tariff Charge Increase Approved by the North Carolina Utilities Commission - Request for Permission to Accept a Proposal from Design Associates for the Design and Renovation of the Agricultural Center (Water Street, Statesville. NC) - Closed Session to Discuss: G.S. 143-318.1 1(a)(4) Economic Development VOTING: Ayes — 5; Nays — 0. PRESENTATION OF SPECIAL RECOGNITIONS & AWARDS Recognition of Iredell County Retiree Bobby Abernathy: Information Systems Director Bobby Abernathy retired on July 31, 2001, after 32 years of county employment. Abernathy was thanked for his service, and he was given a plaque. PUBLIC HEARINGS Chairman Tice declared the meeting to be in a public hearing. (Due to Case 0107-1 involving conditional uses, the individuals desiring to speak were sworn in.) Case No. 0107-1: Request from Roger Templeton for Property to be Rezoned from Residential Agricultural & Neighborhood Business District to Community Business Conditiona} Use District (The property is located on Jennings Road, at Duke Lane, across from Friendship Road in Statesville, NC.): Planning Supervisor Ron Smith said Mr. Templeton had previously operated a mobile homes sales/service business at the location being reviewed from 1970 through 1985. Smith said Templeton, since 1985, had been leasing property for his businesses. Mr. Smith said his staff had worked with Mr. Templeton to develop a set of uses that (1) maintained the neighborhood business design and (2) used site development standards that reflected the rural quality of the area. Smith said Templeton was requesting l ‘ residential, conv hborhood business district, e allowed in the neig ee conditions: uses that wer d with the following thr o use any/all permitted sales and service, an approval t dition of mobile home with the ad 1. Signage shall conform to Neighborhood Business District Standards except to allow a 48 sq. ft. copy area for a free-standing sign. 2. Inreference to lighting: a. The primary cone of illumination shall not extend outside the property lines. b. Lighting sources (bulbs) shall be at 4 height, shielded and directed, So as not to be visible from Jennings Road, or from adjacent residential houses. One each, low-power “Security Light” will be allowed. é. 5 Road right of elopment shall be set back a minimum of 30 feet from the Jenning 3. Dev way. entified by PIN #4749 Smith said the 1.8 acre tract of land could be id d use was i ‘al mobile the existing lan for residentia enience store board unanimously reco -52-7618. He said d use was _ Smith said that on July +i, 2001, the planning d the hearing. hairman Tice adjourne uested to speak, and C findings of fact and + Johnson, after reviewing the Case 0107-1 from Neighborhood by Commissione determining them to be in order, to approve the rezoning for gricultural to Community Business Conditional Use District with the Business and Residential A three conditions. VOTING: Ayes ~ No one else req 5, Nays — 0. ted that all ed the meeting to be in a public hearing and reques rward and be sworn in. Tice declar ference to Case No. 0107-2 to come fo Chairman in re sons desiring t© speak for Property to be Rezoned from -2: Request from Donald Goforth Business Conditional Use District (The property is the owner desired Residential Agricultu at 1096 Charlotte H it 42/1-77.): Smith said ‘1 the General Busi He said the site ply with to use any/all permitted uses allowed 1n uld conform to the Exit 42 Land Use Plan standards, an nditions of use: per Case No. 0107 d it would com the following ©° 1) Underground utilities. 2) Roadway Protection Overlay Standar 3) One driveway access to US 21, even i 4) Site development plan to provide for shared parkin ownership. 5) Development Plan to provide for future | traffic to adjacent properties. f parcel is subdivided. g with adjacent parcels under same nterconnectivity by vehicle and pedestrian d be identified by PIN # 4740-92-6850, and it was Commercial District” of the Exit 42 Land Use Plan. He said the request, conditions of use, agreed with the specific requirements of the land use 11, 2001, unanimously recommended approva planning poard on July Smith said the site (2.59 acres) coul within the “Interchange coupled with the specific plan. Mr. Smith said the of the request in a 10-0 vote. No one else requested to speak, and Chairman Tice adjourned the hearing. ng the findings of fact and determining ial Agricultural to after review! 107-2 from Residenti by Commissioner Bowles, g for Case 0 er, to approve the rezonin | Use District. them to be in ord Conditiona General Business 5, Nays - 0. d requested that all in a public hearing an forward and be sworn in. VOTING: Ayes~ declared o speak in reference t the meeting to be 9 Case No. 0107-3 to come Chairman Tice persons desiring t Case No. 0107-3: Request for an Amendment to the Iredell County Land Use Plan and a Request from Lancaster Custom Dock & Lift Systems, Inc., for Property owned by John Kindley to be Rezoned from Resort Residential to General Business Conditional Use District (The property is located at 1156 Perth Road (Skippers Convenience Store) in Troutman, NC.): Smith said the applicant for this rezoning desired to construct a dock-building facility on the 1.62 acres of land that could be identified by PIN# 4730-72-5706. Mr. Smith said the proposed conditions for the request were: a. Request shall be limited to a dock-building facility only with continued usage of the boat slips by the proposed operation. b. The development shall adhere to the Site Specific Plan. c. All loading and equipment/storage yards shall be located only on the western part of the tract, as per the site plan. d. All outside storage shall be screened to 90% opaqueness to a height of eight feet (this should be done with either a solid fence, vegetation, earth berm, or a combination). e. The outside storage must be screened in a way thai would not allow different elevations to see inside the fence, i.e, if someone were located on a higher elevation overlooking the site, the storage would have to be hidden so that it would not have a detrimental effect on the neighbor. f. If metal is designated as the primary building material, the frontage and lake side should have architectural treatments such as a facade. All new buildings on the property shall be in general conformity with the primary building, i.e, materials, architectural treatments, etc. g. All fabrication shall take place inside a building or within the screened “yard.” h. Only assembly of pre-fabricated sections may take place on the water. This type of assembly shall be limited to sections that must be immediately put into the water for assembly and/or transport. i. A letter of approval/recommendation from the Lake Norman Marine Commission and Duke Power shall be required. j. Lighting should be oriented away from the adjacent residential property owners, including those across the cove. The primary cone of illumination shall not create a glare off of the lake and shall not affect adjacent property owners or owners across the lake either directly or indirectly. k. New signage shall be limited to that permitted in the Office and Institutional District (60 square feet total with a 24-foot total for freestanding signs). 1. Hours of operation (8-5 weekdays). m. All forklifts or heavy equipment would have to be “muffled” and the noise limited. No overnight stays shall be permitted on any boats docked in any approved slips. One slip shall be designated for usage by the Iredell County Sheriff's Department. The slips/docks shall be gated and locked when not in use. The slips/docks shall be cleared of people thirty minutes after sunset. opos Mr. Smith said that due to the site’s prior usage as a convenience store with boat slips, gas tanks and a grill, in a residential neighborhood, the property’s use had been somewhat contentious in the past. He said the property had been in commercial use since the 1960s. Smith said there had been attempts to rezone the property to General Business in the past; however, they had failed due to citizen opposition. Mr. Smith said the request did not conform to the land use plan, but the proposed use of the property was lake-oriented and this would lessen some of the impact of the current use. Smith said the staff had reviewed the request in reference to spot zoning. He said the four factors that were generally considered for spot zoning were: (1) size of the tract (2) compatibility with an existing comprehensive plan (3) impact on the land owner and neighbors and (4) relationship between newly allowed uses and previously allowed uses. Smith said the staff only had questions about the first two factors. However, he said the overall commercial nature of the quadrant (including the dry storage on the surrounding land use) and the type of lake use that was being proposed, might satisfy the spot zoning issue. On July 11, 2001, Smith said the planning board, in a 6-3 vote, approved the rezoning request and the amendment to the land development plan. Commissioner Johnson asked if the Federal Energy Regulatory C ommission (FERC) had given permission for the boat slips. teense Smith said yes -- Mr. Lancaster had approval for 20 slips. He said the action would require some local approval of any additional slips that might go into the area. He said there was a requirement, now, on the usage of the slips. Commissioner Bowles said he understood there would not be any gas sales at the location. Smith said this was true. He said no gas would be sold. Commissioner Ray said she understood there would not be a public launch area at the site. Smith said this was correct. Commissioner Johnson asked how far out into the cove the boat slips could protrude. Smith said the approved FERC permit allowed them to extend 95 feet into the water. Mr. Smith said the county had its own pier projection/extension regulations, but they mirrored Duke Power’s regulations and FERC’s regulations. Commissioner Williams asked how the condition pertaining to the removal of people from the slips/docks thirty minutes after sunset would be enforced. Smith said this would be in the lease agreement with the people using the boat slips, and it would be enforced by the planning department. He added that Mr. Lancaster would also have some responsibility. Mark Lancaster said he started his business in 1986, and he currently employed 17 people. Lancaster said he had served on the Lake Norman Marine Commission, and that he had assisted several other community-related agencies. Mr. Lancaster said he desired to purchase the site, because he was running out of space at his current dock building location. He said he knew the site’s history because his father helped to build the marina. Mr. Lancaster said his family had owned businesses in the Mooresville area since the 1970s. He said he cared about the lake because it supplied his livelihood. Ken Kotowicz (Advocate for the Rezoning): Advised that he owned the dry storage business on the adjacent piece of property. He said that during the past year, he had seen the property depreciate, and he felt Mr. Lancaster’s business would be an asset. Duane Lewis (Advocate for the Rezoning): Advised that he known Mr. Lancaster for many years, and he (Lancaster) would make a good commercial neighbor. Lewis said that a dock-building business was necessary for Lake Norman. (Lewis that he was a realtor in south Iredell, but he had nothing to gain by his comments.) Tom Cochran (Opponent of the Rezoning): Advised that he lived at 141 Driftwood Cove Drive (3 lots from the convenience store). Cochran said he represented 102 people who signed a petition against the rezoning. He voiced concern about adjacent properties requesting to be rezoned commercial, in the future, if the request were approved. Earl Carney (Opponent of the Rezoning): Advised that the cove being discussed was very narrow. Carey said he was opposed to anything going into the location. He also said the soil at the site was contaminated. Sandy Cochran (Opponent of the Rezoning): Advised that she was concerned about the environment, especially lake pollution. She said the soil on the opposite side of the lake would be tested for contamination on August 30, 2001, by the Environmental Protection Agency. Harry Tsumas (Advocate for the Rezoning): Advised that he had lived in the Skipper’s Cove area for 15 years. He said the owner of the property was going to sell the property to someone, and he was in favor of it being sold to Mr. Lancaster for his dock-building business. Bob Dooley (Advocate for the Rezoning): Advised that he felt Mr. Lancaster’s proposed usage would be better for the area than other uses. 4 | | Joel Patterson ( Opponent of the Rezoning): Asked if a pump-out facility could be added to the conditional uses. Planning Supervisor Smith said he felt the count y could require it; however, he said he would prefer to have input from the health Officials befor e he gave a final answer. Bob Dellinger (Advocate for the Rezoning): Advised that he was ar he felt Lancaster’s operation would be an asset to the ar depreciate the property values. He said a forceful wake w it would travel slower than other water vessels. ealtor/appraiser and €a. He said he didn’t think it would ould not be created by a barge because Kenneth Jinnette (Advocate for the Rezoning): Advised that if the rezoning were approved and the sheriff's department was allowed to use one of the boat slips, the law enforcement presence would be of benefit to the neighborhood. George Cooper (Opponent of the Rezoning): Requested that further research be obtained from the federal and state governments before a decision was made. Casey Jacobus (Advocate for the Rezoning): Advised that she lived across from the site and she felt the boat dock-building usage would be appropriate for the area. Dr. Randall Perry: (Advocate for the Rezoning): Advised that growth was inevitable and the site, in its present condition, was an “eyesore.” Indicated that Mr. Lancaster was a good businessman and he knew the rules and regulations pertaining to the lake. Elizabeth Elsworth (Opponent of the Rezoning): Asked who would monitor the boat slips in the evenings and weekends. Smith said the planning department would do some enforcement. He said that also the neighbors, through “word of mouth” would monitor the situation. In addition, he said there was a condition that stipulated the slips would be gated. Charles Onsrud (Advocate for the Rezoning): Reiterated that something would eventually be located at the site. He said there would be less boat traffic with Lancaster’s business than there would be with a convenience store and a public launch ramp. Unidentified speaker from audience area: Asked about any dredging activities that mi ght occur. Lancaster said there would be a barge to get the docks to their destinations. He said there Was a possibility that dirt would be carried if a boat ramp was needed. Chairman Tice adjourned the public hearing. Commissioner Ray said that everyone had to work together for the common good of the lake, MOTION by Commissioner Ray to amend the Iredell County Land Development Plan, as it related to Case #0107-3, and after reviewing the findings of fact and dete be in order, to approve the rezoning for Lancaster Custom Dock & Lift § property located at 1156 Perth Road, Troutman, NC, Business Conditional Use District. rmining them to ystems, Inc., and from Resort Residential to General VOTING: Ayes - 5; Nays — 0, CONSENT AGENDA MOTION by Commissioner Johnson to approve the following twelve (12) consent agenda items. VOTING: Ayes - 5; Nays — 0. i Request for Approval of Centralina Council of Government’s Proposal, in the Amount of $11,926, for a Brawley School Peninsula Small Area Study: Two proposals were submitted for this small area study. It was the staff's recommendation to award the project to Centralina Council of Governments in the amount of $11,926. The proposals were from: Cost of Study Benchmark, Inc. $16,450 Centralina Council of Governments $11,926 ($15,326 - $3,400 for four blocks of membership hours) 2. Request for Permission to Apply for a Local Law Enforcement Block Grant for the Purchase of a Reverse 911 Interactive Community Notification System: During the briefing, Sgt. Neil Hayes, with the sheriff's department, explained that this was a 90%-10% grant with matching funds to come from seized drug funds. He said the sheriff's department desired to purchase a Reverse 911 system. Hayes said the federal amount in the grant would be $36,812, and the seized fund amount would be $4,090. Sgt. Hayes said the system would be housed at the sheriff's department and would be used for circumstances such as, “lost children alerts and emergency drills at McGuire Nuclear Power Plant.” Hayes said the system would enable the department to target specific geographic areas and send telephone alerts. He added the department would be conservative in the system’s usage to maintain its credibility and effectiveness. s Request for Approval of Budget Amendment #2, in the amount of $10,000, for the Appropriation of Fund Balance (restricted) from the Sheriff Department’s Commissary Account for the Purchase of Jail Kitchen Equipment: The items to be purchased (coffee maker @ $3,064, food slicer @ $2,843, mobile heater/proofer cabinet @ $1,668, and a hot food serving counter @ $2,324) will cost approximately $10,000. 4. Request for Approval of Budget Amendment #3 to Recognize a Grant from the Governor’s Crime Commission for the Multi-County Interdiction Team ($1,500 grant + $2,300 seized funds = $3,800): During the agenda briefing, Sgt. Neil Hayes said permission was given in 2000-01 to apply and receive the interdiction team grant. For 2001-02, Hayes said grant funds of $1,500 were awarded with a needed 50% match. However, he said the combined amount of the grant and match would not be enough for the service on the telephone system. He suggested that a total of $2,300 be derived from seized funds to match the grant and to enable the department to maintain the phone system. 5. Request for the Approval of a Cooperative Education Agreement between the Iredell County Emergency Medical Services Dept. and Davis Regional Medical Center: This agreement provides a clinical education program, in the field of emergency medical services, between the hospital and the EMS Department. 6. Request for the Designation of Statesville Planner Ashley “Lee” Lawson as a Plat Review Officer: The City of Statesville has requested that Mr. Lawson be added to the listing of individuals designated as official plat review officers. The listing will now be composed of: [IREDELL COUNTY PLAT REVIEW OFFICERS Iredell County Ron Smith William Allison Seth Harris Rebecca Moose Dean Osborne Barry Whitesides Town of Mooresville Timothy D. Brown Craig Culbertson City of Statesville David Currier Steve Warren Ashley “Lee” Lawson Town of Troutman A.J. Barghothi Ann Sims Sissies esi cnancnseclond L 7. Request for a Decision Regarding the Former Garage Property, Located in the Loray Community, and/or the Approval of a Lease Agreement with the Firemen’s Association for the Storage of an Air Van: The county manager recommended for the large bay area, of the former garage facility, to be leased to the firemen’s association for the storage of the air van. The county will use the shed, the fenced area, and the smaller garage area for equipment and vehicular storage. 8. Request for the Establishment of September 30, 2001, as a Date to hold an Open House & Dedication Ceremony for the Iredell County Agricultural Resource Center: On September 30, 2001, at 2:00 p.m., an open house/dedication ceremony will be held at the new Agricultural Resource Center located at 444 Bristol Drive, Statesville, NC. 9. Request for Approval of the July 17, 2001 Minutes 10. Request for the Approval of a Resolution in Opposition to Governor Easley’s Attempt to Impose an Additional One-Half of One Percent Local Option Sales Tax: The following resolution was adopted. RESOLUTION OPPOSING GOVERNOR EASLEY’S ATTEMPT TO IMPOSE AN ADDITIONAL ONE HALF OF ONE PERCENT LOCAL OPTION SALES TAX AND FOR THE GOVERNOR AND THE LEGISLATURE TO CUT, OR ELIMIN ATE, WASTEFUL PROGRAMS ENACTED BY THE STATE WHEREAS, the property tax and sales tax base have both grown dramatically over the last ten years in Iredell County and across North Carolina, thereby eliminating the need for increased property or sales tax rates, and WHEREAS, when the State of North Carolina took away from the counties the revenues from inventory and intangible taxes, it promised to reimburse the counties the revenues it took; and WHEREAS, we believe it is unfair for the State to renege on its promises to US, to attempt to balance its own budget on the backs of the counties, and to blackmail the counties into increasing sales taxes; and WHEREAS, we firmly believe the State should exercise fiscal discipline and reduce, oF eliminate, wasteful programs. Easley’s attempt to impose an additional one-half of one percent local option sales tax on the people of Iredell County in exchange for not sending the promised inventory and intangible taxes and thereby | | THEREFORE, BE IT RESOLVED, that the Iredell County Commissioners Oppose Governor | balancing the state’s budget on the backs of the counties. ' AND, that the [redell County C ommissioners strongly urge the Governor and the legislature to look first to cut back on, or eliminate, the wasteful programs enacted by the State over the last eight years | before ever looking to increase taxes on the good citizens of Iredell County. AND, that this resolution be sent to the Governor, Our legislative delegation, and to the other ninety-nine county commissions in North Carolina. ok OK it. Request for Approval of Budget Amendment #4 to Increase the Appropriated Fund Balance and to Increase the 911 Telephone Charges for a Retroactive Tariff Charge Increase Approved by the North Carolina Utilities Commission: During the ! agenda briefing, Emergency Communications Director Larry Dickerson said BellSouth was billing the county for back charges resulting from a tariff change the company received from the North Carolina Utilities Commission. Dickerson said the utilities commission was allowing Bell South to collect the increase from March 15, 2001 to June 30, 2001. The budget amendment amount is $11 5835.04 ’ 12. Request for Permission to Accept a Proposal from Design Associates for the Design and Renovation of the Agricultural Center (Water Street, Statesville, NC): Design Associates proposes to provide architectural services and hire consulting engineers for the renovations in the upper and lower levels of the present agricultural center. The lower level, excluding the emergency communications area, will be remodeled for use by the Register of Deeds. The upper level will be designed for judicial use (court rooms, judges chambers, and district attorneys). C huck Goode, the President of Design Associates, proposed a cost of $41,250. END OF CONSENT AGENDA-----------0 4 Request for Approval of a Proposed Road Name Pursuant to Section 11-32, of the Iredell County Code, by David Pressley (Pressley Development Corporation, Inc.): Planning Supervisor Smith said Mr. Pressley desired to name a road, Fourth Creek Crescent Drive. Smith said the planning board had denied the request since there was another road, in the same vicinity (north side of the Statesville city limits and off the east side of Turnersburg Highway) called Fourth Creek Landing Drive. Mr. Smith said Pressley had appealed to the planning board, because the staff members, including the Emergency Communications Operations Director, were not in favor of the road name. Mr. Smith said the Iredell County Road Naming Ordinance, Chapter 11, Section 31 (c) stated, “no person shall cause or permit a duplication of road names among governmental jurisdictions in the county,” and that (e) of the ordinance read, “road names that are similar in sound shall be avoided.” David Pressley said the difference he had with the decision related to the definition of duplication. He asked what it meant. Mr. Pressley said he had requested a copy of the road naming ordinance and a proposed ordinance was sent. He said the proposed ordinance indicated that when naming a road, local history should be promoted. Pressley said about ten years ago, he named the first road in his development, Fourth Creek Landing Road due to close proximity to the creek. He said now, he had presented Fourth Creek Crescent Road due to the crescent shape of the road. Mr. Pressley said the county’s ordinance specified that, “expressly prohibited road names would be the ones where words sounded like others, or if they were deceptively similar.” Pressley said the ordinance did not address how many words constituted a duplication. Mr. Pressley said he had requested a listing of all the road names in the county, and a 100-page listing with about 50 road names per page was given to him. He said that on the first page, there Were seven roads with Alexander in them and two roads that used Anderson. Pressley said a few years ago he named a road Argyle Court. He mentioned there was also an Argyle Place. In addition, Pressley said several years ago he named a road, Forest Park Terrace. He said this road was right off Forest Park Drive. Commissioner Ray asked if the area was a subdivision, and if Mr. Pressley desired to use Fourth Creek again in the future. Pressley said the road in question was simply a link for US 21, and the United Parcel Service Park (UPS) -- a business area. He said he would not be trying to name any other roads in the area. Commissioner Williams asked if the road would be open to the public. Pressley said yes. He said the purpose of the road was to give people multiple Opportunities to get in-and-out of Highway 21. Smith reiterated that the staff was concemed about (1) creating confusion that might delay emergency responses and (2) the precedent that would be set. Commissioner Bowles said that when citizens called 911 and reported emergencies, it was sometimes difficult to find out exactly where they lived. He said he recalled a past situation involving Coddle Creek Drive and Coddle Creek Road. _He said the caller just said, “I live on Coddle Creek.” MOTION by Commissioner Bowles to postpone the decision on the road name until further study could be accomplished and a possible compromise might be reached. VOTING: Ayes - 5; Nays — 0. Request for Approval of a Resolution to Call for a Public Hearing on Tuesday, August 21, 2001, at 7:00 p.m., Regarding the Third Creek Elementary School Financing and other Public Facility Financings: Finance Director Susan Blumenstein stated the resolution called for a public hearing concerning the financing of certain public facilities and the refinancing of certain outstanding certificates of participation pursuant to an installment financing agreement. She said the board of commissioners had been considering the financing of the construction of a new elementary school, the construction of Phase I of the school administrative complex, the construction of lined cell #3 for the county landfill, the purchase and renovation of an existing building for use as a government services building (former Lowrance Hospital Building) and the refunding of certain certificates of participation (term bond on the 8 | | | 1992 Iredell-Statesville School Project). Blumenstein said the financing would be in compliance with G.S. 160A-20, Chapter 159. She said the statute required the county to hold a public hearing on the financings, and she requested that one be held on August 21, 2001 at 7:00 p.m., in the Commissioners’ Meeting Room, of the Iredell County Government Center. She said the financing would be in an aggregate principal amount not exceeding $17,000,000. Commissioner Ray said she had been contacted by a county citizen recently. She said the individual did not feel the commissioners were “on board” with the concerns and activities in regard with the Iredell-Statesville School System. She said the individual felt that only one commissioner was doing anything about the matter. Mrs. Ray said there was a process that had to be followed to maintain the credibility of the investigation. She said there was protocol, and a designation of authority in dealing with personnel, and the school board was in place as the first tier in dealing with the situation. She said it was impossible to act on facts that you didn’t have. Mrs. Ray said she wanted to assure the public that all of the board members were concerned and wanted the facts in the situation rectified in a timely matter. Ray said the school board was aware of the board of commissioner’s position. Mrs. Ray said the children and teachers should in no way suffer or be penalized for the actions that seemed to have occurred in the school system’s administrative level. by Commissioner Ray to approve the resolution calling for a public hearing on Tuesday, August 21, 2001 at 7:00 p.m., concerning the financing of certain public facilities, excluding the construction of Phase I of a school administrative complex enumerated in the installment financing agreement and the refinancing of certain outstanding Certificates of Participation pursuant to an Installment Financing Agreement. Mrs. Ray said she did not feel it was appropriate, at this time, for the taxpayers of this county to provide any additional funds to the administration of the Iredell-Statesville School System. Commissioner Williams said he was concerned about the continuing delay and debates occurring in the legislature. He said, “Here we are in August, without a state budget, and we are facing a possible shortage of 2.7 million this year if the legislature doesn’t refund the reimbursables owed to us.” Williams said that when the commissioners made a commitment to begin the financing projects, the severity of the state’s financial situation was unknown. SECOND TO COMMISSIONER RAY’S MOTION WITH AN AMENDMENT: Commissioner Williams Commissioner Ray’s motion but amended it to postpone a public hearing on the purchase of the hospital property in Mooresville until the board was certain that adequate funds were available. Commissioner Johnson said that when the Lowrance Hospital property was presented to the board, he was the only commissioner to vote against the purchase. He said the reason he voted this way was because it appeared the state might financially shortchange the county. Johnson said he had asked the county manager where the county was “standing in the budget process.” Mr. Johnson said the county manager reported a “1.7 million spread and that he had not talked to the school systems about their requests.” Johnson said this was why he voted against the purchase. Mr. Johnson said he had concerns about how the county could service the debt necessary to purchase and renovate the Lowrance building, particularly should the state not reimburse the county and the withholding occur more than one year. He said that if this occurred, it was only a matter of time before a tax increase would be necessary to complete the Lowrance project. MOTION AS AMENDED VOTING: Ayes — 5 Nays — 9. For clarification, Johnson said he was understanding the motion approved the financing for the Third Creek Elementary School and Cell III at the Solid Waste facility. Williams asked about the refinancing of the 1992 Certificates of Participation. Blumenstein said the county could proceed with the refunding; however, she said that if the county could wait another two years, there would be no penalty, and the savings would be greater. She said it was a matter of trying to guess what the markets would do. Blumenstein said that what she had seen lately affected the “one-to-three-year types and not the ten-year ones.” She said that when the public hearing was held, a recommendation could be given on the best 9 | | | | option at that time. Blumenstein said that between now and the next meeting, she would discuss the county’s options with the underwriter, the Local Government Commission, and the County Attorney. Commissioner Johnson said that in reference to the school system’s request for a new administrative complex, that he had pointedly asked the school officials, at one point prior to appropriating any additional money, if they had “this problem fixed.” Johnson said the school officials said yes. Mr. Johnson said he had asked the same question more than once, and the problem was not fixed. He said that now, “due to someone’s misdeeds or incompetence, the school system had gone from a situation of having a $700,000 fund balance to being $3 million in a hole.” Commissioner Williams said he wanted to let the other commissioners know that soil was already being moved on Eastside Drive (site for the school administrative complex). He said this was a separate contract for earthmoving and the schools had already entered into this contract prior to the board of commissioner’s actions on this evening. He said this portion of the site improvement would be completed, and secured, until such time as there were adequate funds for the project. Chairman Tice said she was devastated that money appropriated to the children in this county had been misappropriated. Tice said she had talked to many county citizens and members of the school board, and she didn’t see how the board of commissioners could take any action until the school board received the results of the investigations. Note: The commissioners’ comments about the financial irregularities with the Iredell- Statesville School System stem from the following events. October 1999: The State Bureau of Investigation is called to investigate the possible misspending of construction monies. February 2000: Harold McManus is hired as an Asso. Supt. of Adm. & Finance, and he is paid at least $20,000 in moving expenses. (He formerly resided in Asheboro, NC, or 67 miles away.) March 2001: School board members (Ralph Staley, Tara Cashion, Keith Williams, Jim Head and Dr. David Cash), and Supt. Coleman and Asso. Supt. McManus, along with family members and others, travel to San Diego, CA for a school conference. Additionally, side trips to Tijuana and Disneyland were taken. July 31, 2001: The school board met and was advised that a $1.8 million budget deficit had occurred. (McManus resigned on June 29, 2001.) August 2, 2001: The school board met and was advised that the budget deficit was actually $3 million. ANNOUNCEMENT OF VACANCIES OCCURRING ON BOARDS & COMMISSIONS Centralina Workforce Development Board (1 announcement) Adult Care Home Community Advisory Committee (1 announcement) APPOINTMENTS TO BOARDS & COMMISSIONS Statesville Board of Adjustment-Extraterritorial Jurisdiction (2 appts.): No nominations were submitted, and Commissioner Bowles imoved to postpone these two | appointments until the August 21 meeting. VOTING: Ayes — 5; Nays — 0. Adult Care Home Community Advisory Committee (3 appts.): Commissioner Bowles to appoint Edna Stafford for a three-year term and to postpone the other two appointments until the August 21 meeting. VOTING: Ayes — 5; Nays — 0. % scapienianteabieabeiaate Recreation Advisory Board (1 appt.): No nominations were submitted, and Chairman Tice moved to postpone this appointment until the August 21 meeting. VOTING: Ayes — 5; Nays - 9. Farmland Preservation Board (7 appts.): Commissioner Williams nominated Danny Allen and Rex Bell for two-year terms. Chairman Tice [moved] to close the nominations, for the individuals holding two-year appointments, and elect Allen and Bell by acclamation. VOTING: Ayes — 5; Nays — 0. Commissioner Ray nominated James Dobson, Jerry Turner, and Bill Harris for three-year terms. Chairman Tice to close the nominations, for the individuals holding three-year appointments, and elect Dobson, Turner and Harris by acclamation. VOTING: Ayes — 5; Nays — 0. Commissioner Williams nominated Bobbie Williams and Andy Gray for four-year terms. Chairman Tice {moved| to close the nominations, for the individuals holding four-year appointments, and elect Williams and Gray by acclamation. VOTING: Ayes — 5; Nays — 0. COUNTY MANAGER’S REPORT: (Previously, the county manager indicated he would like to discuss a request from Mr. Mike Johnson pertaining to Davidson Point. Mr. Mashburn said he had received a telephone call from Mr. Johnson recently, and a discussion was not needed at this time.) CLOSED SESSION: Citing G.S. 143-318.11 (a) (5) — Property Acquisition and G. S. 143-318.11 (a) (4) Economic Development, Chairman Tice } di to enter into closed session. VOTING: Ayes — 5; Nays - 0. RETURN TO OPEN SESSION AT 10:30 P.M. Approval to Purchase Land, Adjacent to the Landfill, Owned by the Statesville Country Club: MOTION by Chairman Tice to (1) authorize the county attorney to draft the documents in conjunction with the purchase of 39.5 acres of land, at a cost of $118,500, from the Statesville Country Club, to be used for monitoring or test wells (2) that the money to purchase the land be obtained from the enterprise fund and (3) the transaction comply with the following three country club stipulations: 1. The full amount for the land will be paid “up front.” 2. The county will pay the closing costs. 3. The country club will have first refusal rights should the county, at some time in the future, decide to sell the property. VOTING: Ayes — 5; Nays — 0. Approval to Call for a Public Hearing on Tuesday, August 21, 2001, at 7:00 P.M. Regarding an Economic Development Incentive for Egre Properties, LLC & Evernham Motorsports, LLC: (MOTION by Chairman Tice to call for a public hearing on August 21, 2001, at 7:00 p.m., regarding an economic incentive of $152,280, over a five-year period of time, based on an $8,100,000 expansion project, for Egre Properties, LLC and Evernham Motorsports, LLC. VOTING: Ayes — 5; Nays -— 0. 2 p.m. : -m., in the Iredell County , 200 South Center Street, Statesville, NC. VOTING: Ayes -— 5; Nays — 0. Approved: Last al, Add) | CLOSED SESSION MINUTES IREDELL COUNTY BOARD OF COMMISSIONERS PUBLIC INSPECTION STATUS A. Must Remain Confidential Permanently: Date Initials Release for Public Inspection B. Reviewed on: “ /’ Release Authorized by: Dic ~Tounty Manager County Attorney Board of Commissioners Date: August 7, 2001 Time: 9:30 p.m. The Iredell County Board of Commissioners met for a closed session in the Commissioners’ Meeting Room of the Iredell County Government Center, 200 South Center Street, Statesville, NC on August 7, 2001. Attending the meeting were: Chairman Sara Haire Tice, Vice Chairman Steve Johnson, Commissioner Tommy Bowles, Commissioner Karen Ray, and Commissioner Godfrey Williams. Also attending were: County Manager Joel Mashburn, County Attorney Bill Pope, and Clerk to the Board Jean Moore. Also in attendance were: GSDC President Jeff McKay, and officials from Evernham Motorsports. The purpose of the meeting was to discuss matters relating to: O GS. 143-318.11(a) (1) Not a Public Record O . (2) Scholarship/Academic O - (3) Attorney-Client x “ (4) Industry/Economic Development 0 (5) Real Property Purchase/Contracts/Leases 0 ” (6) Personnel 0 “ (7) Criminal Investigation McKay said Evernham Motorsports, located at 160 Munday Drive, Statesville, NC desired to expand their facility. Mr. McKay said that in a two-year period, the company planned to purchase land, equipment and aircraft, to be headquartered at the Statesville Airport, for a total investment of $8,100,000. McKay said 45 — 60 jobs would probably be created with Phase I of the project and 5 new jobs would be included with Phase II (construction of Evernham Aviation/hangars & offices). Commissioner Bowles asked about the future for the racing industry. Evernham Motorsports Page two August 7, 2001 Mr. Patene, with Evernham, said a surve y was recently completed that showed the racing industry was one of the most secure or consistent ly performing businesses in the market place. MOTION to adjourn the closed session by Chairman Tice at 10:35 p.m. (Another closed session item was discussed after the economic incentive matter.) VOTING: Ayes - 5; Nays — 0. Co lerk to the Board > Cre CLOSED SESSION MINUTES IREDELL COUNTY BOARD OF COMMISSIONERS PUBLIC INSPECTION STATUS A. Must Remain Confidential Permanently: Date Initials Release for Public Inspection B. Reviewed on: og. > J Release Authorized mn r oe County Manager County Attorney Board of Commissioners Date: August 7, 2001 Time:10:15 p.m. The Iredell County Board of Commissioners met for a closed session in the Commissioners’ Meeting Room of the Iredell County Government Center, 200 South Center Street, Statesville, NC on August 7, 2001. Attending the meeting were: Chairman Sara Haire Tice, Vice Chairman Steve Johnson, Commissioner Tommy Bowles, Commissioner Karen Ray, and Commissioner Godfrey Williams. Also attending were: County Manager Joel Mashburn, County Attorney Bill Pope, and Clerk to the Board Jean Moore. The purpose of the meeting was to discuss matters relating to: QO GS. 143-318.11(a) (1) Not a Public Record 0 . (2) Scholarship/Academic 0 (3) Attorney-Client 0 . (4) Industry/Economic Development X C (5) Real Property Purchase/Contracts/Leases O ” (6) Personnel 0 . (7) Criminal Investigation PROPERTY OWNED BY THE STATESVILLE COUNTRY CLUB: The county manager advised that the country club officials were willing to accept the county’s offer to purchase 39.5 acres at $3,000 per acre (total at $118,500) with the following three conditions: — . The purchase money will be paid up-front (The county had tried to negotiate a payment plan spread out over a five-year period.) The county will pay the closing costs. 3. The country club will have first refusal rights, should the county decide to sell any of the property in the future. tN Statesville Country Club Property Page two August 7, 2001 MOTION by Chairman Tice to adjourn the closed session at 10:35 p.m. : VOTING: Ayes —§; Nays — 0. eal! Dene Clerk to the Board IREDELL COUNTY BOARD OF COMMISSIONERS BRIEFING MINUTES AUGUST 21, 2001 The Iredell County Board of Commissioners met in Briefing Session on Tuesday, August 21, 2001, at 5:00 p.m., in the Iredell County Government Center, 200 South Center Street, Statesville, NC. Present: Chairman Sara Haire Tice Vice Chairman Steve D. Johnson Tommy E. Bowles Karen B. Ray R. Godfrey Williams Staff Present: County Manager Joel Mashburn, Finance Director Susan Blumenstein, Purchasing Agent Evie Caldwell, County Assessor Brent Weisner, Social Services Director Don Wall, Social Services Income Maintenance Administrator Lynn Deal, Health Director Ray Rabe, Public Health Nurse Supervisor Donna Ricciardi, Health Services Coordinator Norma Rife, Solid Waste Director Ron Weatherman, Solid Waste Administrative Officer Susan Cornell, and Clerk to the Board Jean Moore. CALL TO ORDER by Chairman Tice. INFORMATION FROM THE DEPARTMENT OF TRANSPORTATION (DOT) REGARDING A REQUEST FROM THE MOORESVILLE TOWN MAYOR TO RENAME NC 136 TO NC 3: The county manager said he had received a telephone call from a DOT official asking if Iredell County was in agreement with a road name change regarding NC 136, County Manager Mashburn said the Mooresville Mayor wanted the name change to honor NASCAR driver Dale Earnhardt, now deceased. The numerical change would reflect the number three (3) used on Earnhardt’s racing vehicle. It was the consensus of the board members to place this request on the September 4 agenda for review and/or action. RECOGNITION OF ATTORNEY THOMAS R. YOUNG, WITH THE DEPARTMENT OF SOCIAL SERVICES, FOR AN EMPLOYEE SUGGESTION: Mr. Mashburn said Social Services Attorney Thomas Young had submitted an idea to the Employee Suggestion Committee pertaining to the negotiation of a bulk publication rate with the Statesville Record & Landmark. Mashburn said Young’s suggestion was reviewed by the committee in the last fiscal year and found it to be worthy of a $500 award. Mr. Mashburn said the $500 was transferred into this year’s budget; however, due to the program being discontinued, no other funds were budgeted. Mashburn said that if employees came up with cost-saving suggestions, the information would be submitted to the board on a case-by-case basis. Purchasing Agent Evie Caldwell said she had met with the newspaper staff about a rate reduction. Caldwell said she had to commit to 100 inches of publication in a year’s time, but she said this wouldn’t be a problem since the tax collector’s office, alone, would need this much space. Mrs. Caldwell negotiated a rate decrease from $9.65 to $6.58 per inch, and she said the county should realize about a $2,500 savings per year. (The rate decrease does not apply to legal notices or help-wanted advertisements.) Request from the West Iredell Water Corporation for the County to Purchase 15 Water Hydrants at a Cost of $19,500 ($1,300 ea.) in Conjunction with the Corporation’s Water Line Extension into the Wood Bridge/Cannon Road Area: The county manager said the fire tax budget had $100,000.00, and this could cover the cost of the water hydrants needed by the West Iredell Water Corporation. Commissioner Williams said there were three water corporations operating in the county, and he was glad to see their services expanding. Request from the County Assessor’s Office for Approval of the July Refunds & Releases: County Assessor Weisner explained the refunds and releases. He then announced that his office planned to send out over 73,000 tax bills in the next few days. Mr. Weisner said the City of Statesville’s bills (13,500) would be retained, due to this municipality still functioning under an interim budget with no firm tax rate. Request from the Social Services Department to Retain a Carolina Access Position & a Fraud Investigator Position (50% County Funds to Supplant the Loss of State Funding): Social Services Director Don Wall and Income Maintenance Administrator Lynn Deal were present to describe this request. Mr. Wall said the North Carolina General Assembly had been making “cuts” and two state programs/positions had been affected. Fraud Position (Income Maintenance Investigator II): Wall said his department would lose $25,000 (50%) from the state that was previously used for an income maintenance investigator’s salary. He said the position’s responsibility was to find welfare fraud. Wall said the federal government would still be funding 50% of the position. He asked for the county to fund the remaining 50%. Carolinas Access Position or Managed Care Representative (Income Maintenance Worker II: Wall said this position helped to save in Medicaid costs. He said the position served as a liaison between physicians and the clients which prevented “physician hopping” and abuse of the emergency rooms. Wall said the state was curtailing its funding for this position and his department needed $18,152 to retain the posit!on for FY 01-02. Commissioner Johnson asked Wall if any funds could be found within the existing budget to cover the state cuts. Wall said possibly. He said the department had five or six vacancies and it was possible there might be enough in lapsed salaries. He said he would have to review his budget. Commissioner Johnson said the county was just barely into the new budget, and the board was being asked for additional money. Commissioner Ray said she felt that all requests should be reviewed on an individual basis. She said the commissioners could not eliminate their responsibilities just because the state had stopped fulfilling its duties. It was the consensus of the board to approve the retention of the two positions, but not to approve additional funding. The approval was contingent upon the DSS Director reviewing his budget and determining the availability of any lapsed salary funds that could cover the costs associated with the two positions. Request from the Health Dept. for Approval of the Fee Schedule for FY 2001-2002: Health Director Ray Rabe explained the various fee changes for the new fiscal year. Commissioner Johnson asked about the permit costs for the different types of septic systems. Commissioner Bowles said the environmental health supervisor had explained that the fees were based on the labor intensity associated with the various septic systems. Additional discussion occurred about the septic system costs, and Mr. Rabe said he felt the environmental committee should be reactivated to study the permit costs. He mentioned that if there were any citizens or developers that had concerns, they probably needed to appear before the committee and express their thoughts on the fees. ADJOURNMENT: Chairman Tice adjourned the briefing at 6:40 p.m. a 4 Atv 3 a onl Mr Lec Clerk to the Board IREDELL COUNTY BOARD OF COMMISSIONERS MINUTES AUGUST 21, 2001 The Iredell County Board of Commissioners met in Regular Session on Tuesday, August 21, 2001, at 7:00 p.m., in the Iredell County Government Center, 200 South Center Street, Statesville, NC. Present: Chairman Sara Haire Tice Vice Chairman Steve D. Johnson Tommy E. Bowles Karen B. Ray R. Godfrey Williams Staff Present: County Manager Joel Mashburn, County Attorney William P. Pope, Finance Director Susan Blumenstein, Planning Supervisor Ron Smith, and Clerk to the Board Jean Moore. CALL TO ORDER by Chairman Tice. INVOCATION by Commissioner Johnson. PLEDGE OF ALLEGIANCE TO THE FLAG ADJUSTMENTS OF THE AGENDA: by Chairman Tice to approve the following adjustments. Additions (underlined): * Request from the Social Services Department to Retain a Carolina Access Position & a Fraud Investigator Position (50% County Funds to Supplant the Loss of State Funding) Contingent Upon the Availability of Lapsed Salary Funds * Request from the Health Dept. for Approval to Receive and Expend Grant Funds from the Regional HIV/AIDS Consortium and Approval of Budget Amendment #5 * Request for the Approval of a Capital Project Ordinance for the Hall of Justice Annex (current Agricultural Building) in the Amount of $754,400 and Approval of a Contract with Design Associates for the Renovation VOTING: Ayes ~ 5; Nays — 0. | | | | | PRESENTATION OF SPECIAL RECOGNITIONS & AWARDS Recognition of Attorney Thomas R. Young, with the Department of Social Services, for an Employee Suggestion: Social Services Director Don Wall said Attorney Young was a conscientious employee who had submitted a cost-saving suggestion pertaining to bulk-mailing rates. Wall said the Employee Suggestion Review Committee had met and declared Young’s idea to be worthy of an award. Chairman Tice presented Mr. Young with a framed appreciation certificate, along with a $500 check. (See briefing minutes for more detail.) APPOINTMENTS BEFORE THE BOARD Presentation by Carolyn White, of 3226 Westover Road, Statesville, NC, Concerning Problems in her Neighborhood (burned-out house, noise, and junked vehicles): Ms. White submitted a petition with over 150 signatures. The petition read: “We, the community of Westover development and neighbors, would like to request a change of ordinance to limit the number of dogs and junk cars per household. We also request an ordinance change to keep trash and brush cleaned up, lawns mowed, and to limit noise.”” Ms. White also presented photographs of her neighborhood. White said she was complaining about property owned by Martha Steele Allison. Ms. White said there were probably 10 to 15 dogs at the site, six junked vehicles, a burned-out house, trash and rodents. She said that due to the animals there was an odor problem. White said the county’s animal control department had investigated, but no action was taken. She said this was because the officers were told the animals were not on Ms. White’s property. White also complained of numerous other problems, e.g., vandalism, loud parties, and overgrown grass (brush) at the site. Commissioner Ray asked if the house was vacant, and if the residents had a homeowners association. White said the house was vacant; however, the owner was rebuilding it -- a new roof was being constructed. She said there wasn’t a homeowner’s association. County Manager Mashburn said animal control officers had been to the site several times. Animal Control Supervisor Weisner said the dogs did not appear to be neglected. Mashburn said that in reference to the house, the Inspections Director had advised that a building permit had been issued and everything was in order for the construction, or renovation, to proceed. In reference to the vehicles, Mashburn said that up to six junked vehicles were allowed. Commissioner Johnson asked if the environmental health personnel had looked at the site. Mashburn said the environmental supervisor had visited the site and found no violations. Attorney Pope said it was difficult to enact a law that required people to be “good neighbors.” He said it was probably too late to get a homeowners association started for this particular problem. Pope said the neighbors could align together and seek court action declaring the site a common law nuisance. Mr. Pope said the problem appeared to be a “private matter” and he suspected that only the courts could address it. A discussion then occurred on the possibility of revamping some of the county’s ordinances pertaining to nuisances. It was noted, however, that it would be difficult to write regulations that covered densely populated areas of the county as well as the more secluded or rural sections. Chairman Tice requested the staff to check with the neighboring counties to find out if they had enacted any nuisance ordinances. PUBLIC HEARINGS Chairman Tice declared the meeting to be in a public hearing. Consideration of an Economic Development Incentive, in the Amount of $152,280.00, over a five-year period, based on an $8,100,000 Investment by Egre Properties, LLC.., and Evernham Motorsports, LLC: Chairman Tice said the purpose of the hearing was the consideration of an incentive appropriation of $152,280.00, over a five-year period, based on an $8,100,000 investment in Iredell County. She said the expenditure would be used for site preparation and the general revenues of Iredell County would be the funding source. Mrs. Tice said the benefit to the county would be the stimulation of the local economy, the promotion of business, and the creation of jobs that paid above the median average wage for Iredell County. Greater Statesville Development Corporation Director Jeff McKay said the motorsports company planned to expand its facility located in the Airport Industrial Park. McKay said approximately 45 to 60 new jobs, during the first two phases, would be created. He said that initially, the company would be constructing 45,000 square feet of new space. McKay said that additionally, new hangars for the company’s aircraft would be built. The property owner, Burr Collier, along with Lou Patane and Rick Russell, of Evernham Motorsports, attended the meeting but did not speak. Chairman Tice closed the public hearing. by Commissioner Johnson to approve an economic development incentive for Egre Properties, LLC and Evernham Motorsports, LLC in the amount of $152,280.00, over a five-year period, based on a taxable investment of $8,100,000. Commissioner Bowles said it appeared that more requests for motorsports incentives were being received. Bowles said he had concerns about the county assisting too many industries of this type, even | | | | | though he understood the business climate for racing was very healthy at the present. Mr. Bowles said he just wanted the county to have some diversity in its employment opportunities. VOTING: Ayes — 5; Nays — 0. Chairman Tice declared the meeting to be in a public hearing. Consideration of the Financing of Certain Public Facilities (Third Creek Elementary School and Cell Ill of the Solid Waste Facility) & the Refinancing of Certificates of Participation Pursuant to an Installment Financing Agreement: Finance Director Blumenstein said the Third Creek Elementary School was first presented as a construction possibility in 1999-2000. She said the board began appropriating funds at that time, and over a three-year period, including this year, $6,144,800 had been appropriated. She said that in addition, $2,455,000 in public school building capital funds would be used, and that a total of $3.6 million would be financed. Blumenstein said $12.2 million would be the total amount available for Third Creek Elementary. In reference to the landfill project, Blumenstein said it was a 17-acre-lined cell at $3,044,500. She said that over the last two years, $964,500 was transferred from the solid waste operating fund for the project, and $1.2 million in the retained earnings of the solid waste enterprise fund had been transferred. Mrs. Blumenstein said the county wanted to finance $880,000 to finish out the project. Lastly, Blumenstein said the county desired to refinance the term bond on the 1992 issue of Certificates of Participation. Blumenstein said the certificates were issued when the county went towards the middle school concept. Mrs. Blumenstein said the county would borrow approximately $5.5 million which, when added to the existing debt reserve fund of $1.5 million, would be placed in escrow. The county would payments on the newly borrowed funds, and the borrowed funds would be accumulated to make the term bond payment in February of 2007. Mrs. Blumenstein said the transaction would save approximately $150,000. Commissioner Bowles asked for a clarification on any lapsed funds or contingencies. Blumenstein said that if a contingency was built into any of the project ordinances, the money could not be spent until approval was obtained from the board of commissioners. She continued by saying that in reference to this project, any excess money would have to be used by either the school system or landfill. Buddy Hemric, a resident of 198 Roseman Lane, Statesville, North Carolina, then spoke and advised that he served on the 1995 School Facilities Task Force. He said the task force recommended for the Wayside Elementary School property to be sold, as well as property located on Salisbury Road. He said the task force had recommended for the proceeds to be used for the construction of a school to replace Wayside and ADR. Hemric said that at that time, it was anticipated the widening of Highway 70 would cut through the middle of the Wayside School property. He questioned why the recommendation to sell the properties wasn’t followed. Mr. Hemric also shared concerns about the Iredell-Statesville School System’s handling of its finances. Commissioner Steve Johnson, a resident of 139 Columbine Street, Statesville, North Carolina, said he too served on the task force. Mr. Johnson said the Wayside building was still being used as a school — it was occupied. Johnson said the building would have to be vacant before any attempts could be made to sell the property. Chairman Tice adjourned the hearing. Commissioner Johnson then introduced the following resolution. RESOLUTION DIRECTING THE FILING OF AN APPLICATION FOR APPROVAL BY THE LOCAL GOVERNMENT COMMISSION OF AN INSTALLMENT FINANCING AGREEMENT TO FINANCE CERTAIN PUBLIC FACILITIES BE IT RESOLVED by the Board of Commissioners (the "Board of Commissioners") for the County of Iredell, North Carolina: Section 1. The Board of Commissioners does hereby find, determine and declare as follows: (a) The County of Iredell, North Carolina (the "County") proposes to (a) finance (i) the construction of the new Third Creek Elementary School and (ii) the construction of an additional lined cell for the County landfill and (b) refinance the outstanding Certificates of Participation (1992 Iredell-Statesville School Project) heretofore executed and delivered by Iredell County Public Facilities Corporation (the “1992 Certificates”), pursuant to an installment financing agreement (the “Installment Financing Agreement”) with Branch Banking and Trust Company or an affiliate thereof; the County’s obligations under the Installment Financing Agreement will be secured by, among other things, a deed of trust on the Mortgaged Property (as defined in the deed of trust to be executed by the County as security for its obligations under the Installment Financing Agreement). (b) The Project is necessary in order to provide modern and expanded facilities essential to the administration of the government of the County and the public health, safety and welfare of its citizens, and the County can achieve substantial debt service savings by refunding the 1992 Certificates. (c) Based on advice from knowledgeable parties as to current tax-exempt interest rates, the sums to fall due under the Installment Financing Agreement are not excessive for its stated purposes; moreover, the estimated cost of the Project is not excessive. (d) The County Attorney has rendered an opinion that the proposed undertakings are authorized by law and are purposes for which public funds may be expended pursuant to the Constitution and laws of the State of North Carolina. (e) The Installment Financing Agreement, under the circumstances presently obtaining, is preferable to a general obligation bond issue for this purpose. The County’s current fund balance is, in light of other requirements and prudent fiscal management, insufficient to fund the entire cost of the Project, the County does not have the ability to issue sufficient non-voted bonds for the purposes of the Project under the provisions of Article V, Sec. 4 of the North Carolina Constitution, and voting general obligation bonds for this purpose will result in unacceptable delay and additional cost to the County. In addition, the facilities being financed are not eligible for revenue bond financing under The State and Local Government Revenue Bond Act. (f) The estimated cost of financing the Project pursuant to the Installment Financing Agreement compares reasonably with an estimate of similar cost for general obligation bond financing therefor. The primary difference in cost results from higher issuance costs, but this amount is insignificant when compared to the total cost of financing the Project and effecting the refunding of the 1992 Certificates. (g) The debt management policies of the County have been carried out in strict compliance with law, including the filing of all required audits and reports with the Local Government Commission, and the County is within its statutory debt limit and is not in default with respect to any of its outstanding indebtedness. (h) The County estimates that no increase in the property tax rate would be required to raise sums to pay the estimated debt service to fall due under the Installment Financing Agreement for all of its stated purposes. (i) The County has made timely payment of all sums owed by it with respect to the payment of principal of and interest on all of its outstanding debt obligations and has received no notice from the Local Government Commission or any holder concerning the County’s failure to make any required payment of debt service. Section 2. The Local Government Commission is hereby requested to approve the proposed Installment Financing Agreement pursuant to the provisions of Article 8 of Chapter 159 of the General Statutes of North Carolina, and the Director of Finance and Administrative Services is directed to complete all applications and execute all other documents required in connection with obtaining such approval. Section 3. This resolution shall take effect immediately upon its passage. by Commissioner Johnson, seconded by Commissioner Bowles, to approve the resolution. VOTING: Ayes — 5; Nays — 0. by Commissioner Johnson to approve a resolution approving the financing terms with Branch Banking and Trust Company in an amount of $10,000,000 with an annual fixed interest rate of 4.41% and aterm of 10 years. VOTING: Ayes — 5; Nays — 0. The resolution is as follows. RESOLUTION APPROVING FINANCING TERMS WHEREAS: The Iredell County (“County”) has previously determined to undertake a project for 2001 Public Facilities Project, and the Finance Officer has now presented a proposal for the financing of such Project. BE IT THEREFORE RESOLVED, as follows: 1. The county hereby determines to finance the Project through Branch Banking and Trust Company (“BB&T”), in accordance with the proposal dated August 21, 2001. The amount financed shall not exceed $10,000,000.00, the annual interest rate (in the absence of default or change in tax status) shall not exceed 4.41% and the financing term shall not exceed ten (10) years from closing. 2. All financing contracts and all related documents for the closing of the financing (the “Financing Documents”) shall be consistent with the foregoing terms. All officers and employees of the County executed by such officers. The financing documents shal] be in such final forms as the finance officer Shall approve, with the finance Officer’s release of any financing document for delivery constituting Conclusive evidence of such officer’s final approval of the document’s final fo 4. The County shall not take or omit to take any action the taking or Omission of which shall cause its interest payments on this financing to be includable in the gross income for federal income tax Purposes of the registered owners of the interest Payment obligations. The County hereby designates CONSENT ici by Commissioner Johnson to approve the follow ing fourteen (14) consent agenda items. VOTING: Ayes ~ 5 Nays ~ 0 ] Request from the West Iredell Water Corporation for the County to Purchase 15 Water Hydrants at a Cost of $19 500 ($1,300 ea.) in Conjunction with the Corporation’s Water Line 2. Request from the Soil & Water Conservation District Office for the Donation of a Surplus Vehicle: (When a Suitable Surplus vehicle becomes available, it will be transferred to the Soil & Water Office.) 4. Request for Approval to Retire a Canine (K-9 Mike) From Active Duty and Approval of a Resolution to Declare the Animal Surplus & for a Private Negotiated Sale to be Held: (The animal was declared Surplus and the following resolution was approved.) RESOLUTION TO DECLARE CANINE MIKE (K-9 Mike) SURPLUS AND TO AUTHORIZE THE STAFF TO CONDUCT A PRIVATE NEGOTIATED SALE 4. Request for the Approval to Transfer the following Surplus Equipment: (1) The Open Door Clinic has requested the donation of two examination tables and one folding table no longer in use by the Health Dept. (2) Statesville High School and the North Piedmont Babe Ruth Baseball Organization have requested two field conditioners that are no longer being used by the Iredell County Recreation Dept: During the agenda briefing, Purchasing Agent Caldwell explained the requests. The following resolution was approved. RESOLUTION AUTHORIZING THE PRIVATE SALE OF CERTAIN SURPLUS PROPERTY WHEREAS, the County of Iredell has possession of the following items of personal property which are surplus to its needs and desires to dispose of same. NOW, THEREFORE, BE IT RESOLVED, by the Board of Commissioners of Iredell County, that Evie D. Caldwell, Purchasing Agent, pursuant to the provisions of G.S. 160A-267, is hereby authorized to dispose of the personal property, providing that it is used for a public service. Two (2) examining tables One (1) folding table Two (2) field conditioners 5. Request from the County Assessor’s Office for Approval of the July Refunds & Releases: During the briefing, County Assessor Weisner stated the following refunds/releases were in order for approval. Releases for the month of July 2001 $47,561.08 County $ 28,870.56 Solid Waste Fees 24.00 E. Alex. Co. Fire #1 $13 Shepherd’s Fire #2 318.59 Mt. Mourne Fire #3 48.18 All County Fire #4 505.99 Statesville City 1,604.80 Statesville Downtown 314.94 Mooresville Town 14,841.28 Mooresville Downtown 0 Mooresville School 813.25 Love Valley 0 Harmony 5.03 Troutman 209.33 Refunds for the Month of July 2001 1,744.04 County $ 1,094.74 Solid Waste Fees 24.00 E. Alexander Co. Fire #1 0 Shepherd’s Fire #2 0 Mt. Mourne Fire #3 14.09 All County Fire #4 101.67 Statesville City 353.16 Statesville Downtown 0 Mooresville Town 17.81 Mooresville Downtown 0 Mooresville School 0 Love Valley 0 Harmony 0 Troutman 138.57 xk*e*E*R* 6. Request from the Solid Waste Department to Write-Off a Delinquent Account in the Amount of $93.90: During the briefing, Solid Waste Administrative Officer Susan C ornell said she had made several attempts to collect a Brooks Builders delinquent account. She said that during her last conversation with Mr. Brooks, he advised of his intentions to file for bankruptcy. 7. Request from the Social Services Department to Retain a Carolina Access Position & a Fraud Investigator Position (50% County Funds to Supplant the Loss of State Funding) Contingent Upon the Availability of Lapsed Salary Funds: This request was approved, contingent funds. (See briefin upon the availability of lapsed salary g minutes for more detail.) 8. Request from the Health Dept. to Apply for a March of Dimes Grant in the Amount of $15,015 for FY 2002-03 (B Vitamin-Folic Acid Grant): The health department requested permission to apply for this $15,015 grant to support the Folic Acid Program. The grant would provide $10,338 for community awareness products, advertising, brochures, etc. The remaining funds ($4,677) would be for a part-time temporary agency health educator to continue the program’s coordination. 9. Request from the Health Dept. for Approval of the Fee Schedule for FY 2001-2002 The following fees and policies were approved. FEE SCHEDULE FISCAL YEAR 2001-2002 CPT CODE SERVICE FEES FEES FY’00-O1 FY’O1-02 Preventive Visits (New) 99381 Age under lyear $80.00 $80.00 99382 Age 1-4years $90.00 $90.00 99383 Age 5-11 years $154.00 $154.00 99384 Age 12-I7years $169.00 $169.00 99385 Age 18-39 years $167.00 $167.00 99386 Age 40-64years $199.00 $199.00 99387 Age 65 years & overt $215.00 $215.00 Preventive Visits (Established) 99391 Age under | year $70.00 $70.00 99392 Age 1-4 years $75.00 $75.00 99393 Age 5-11 years $126.00 $126.00 99394 Age 12-I7years $146.00 $146.00 99395 Age 18-39years $142.00 $142.00 99396 Age 40-64 years $158.00 $158.00 99397 Age 65 years & over $175.00 $175.00 Eval/Mgmt Visits (New) 99201 Minimal $60.00 $60.00 99202 Limited $90.00 $ 90.00 99203 Expanded $128.00 $128.00 99204 Detailed $188.00 $188.00 99205 Comprehensive $236.00 $236.00 Eval/Mgmt Visits (Established”) } 99211 Minimal $35.00 $35.00 99212 Limited $55.00 $55.00 99213 Expanded $ 76.00 $ 76.00 99214 Detailed $118.00 $118.00 99215 Comprehensive $176.00 $176.00 Antepartum Care §9425 4-6 visits $375.00 $375.00 59426 7 or more visits $1,000.00 $1,000.00 Laboratory 82947 Glucose $ 15.00 $15.00 82950 | hour Glucola $ 25.00 $25.00 82951 GTT (3 by.) $ 40.00 $40.00 §5013 Hematocrit $ 15.00 $15.00 81002 Urine Dipstick $ 12.00 $12.00 81000 Urine with micro $18.00 $18.00 87086 Urine Colony Count $ 25.00 $25.00 g1025 *Pregnancy Test (urine) $ 10.00 $10.00 (19 years & over) 87210 WetPrep $20.00 $20.00 87081 GCCulture $30.00 $30.00 82465 #*Cholesterol $20.00 $20.00 87205 GramStain $15.00 $15.00 } | 89300 Semen Analysis $ 40.00 87166 Darkfield $ 30.00 86592 Stat RPR $ 20.00 36415 Venipuncture/stick $ 10.00 99000 Handling Fee $ 10.00 Office Procedures 54050 Wart Treatment/Male $121.00 56501 Wart Treatment/Female $125.00 76815 Ultrasound $150.00 59025 Non-Stress Test $105.00 59412 Cephalic Version/External $350.00 11975 Norplant Insertion $505.00 11976 Norplant Removal $210.00 58300 IUD Insertion $185.00 58301 IUD Removal $95.00 99070 **TUD Supply $10.00 57170 Diaphragm Fitting $76.00 96110 Denver Developmental $150.00 92551 Audiometry $30.00 69210 Ear Irrigation $60.00 Immunization/Injection 90782 Therapeutic/Diagnostic $ 10.00 Admin. Fee 90471 Admin. Single Vaccine $ 10.00 90472 Admin. 2+ Vaccine $ 15.00 90788 Admin. Antibiotics $10.00 90384 Rho Gam $111.00 J1055 DepoProvera $45.00 90716 * Adult Varicella $55.00 90707 * Adult MMR $40.00 90733 * Adult Meningitis $65.00 90746 * Adult Hepatitis B $60.00 90632 * Adult Hepatitis A $50.00 90633 *Ped/Adol Hepatitis A $28.00 90657 & 90658 *Influenza Vaccine $9.00 90732 *Pneumonia Vaccine $16.00 86580 *PPD (TB Skin Test) $10.00 90699 *Prevnar Miscellaneous Adult Health Visit $40.00 $40.00 Pill Replacement Pack $7.00 $7.00 *TRUST $20.00 $20.00 *Chem 23 (co. employee only) $40.00 $40.00 *CBC (co. employee only) $25.00 $25.00 #* Lipid Profile $30.00 $30.00 «see * $ 40.00 $ 30.00 $ 20.00 $ 10.00 $ 10.00 $121.00 $125.00 $150.00 $105.00 $350.00 $505.00 $210.00 $185.00 $95.00 $10.00 $76.00 $150.00 $30.00 $60.00 $ 10.00 $5.00 $10.00 $10.00 $111.00 $45.00 $50.00 $35.00 $60.00 $55.00 $45.00 $23.00 $5.00 $11.00 $10.00 $67.00 Fees listed are only those which are new, have codes assigned, or have changed in amounts since January 1, 2000. Sliding Fee Scale applied except as noted *Flat Fee except as prohibited by law, regu **Based on materials used lation or fee policy (if part of clinic packaged service, will be billed on sliding scale or to third parties regardless of age). #*Flat Fee and if in conjunction with Allied Health nutritional education, an additional $10.00 will be added to the fee. PREVENTIVE HEALTH DIVISION FY’00-"01 FY’01-"02 CHILD HEALTH EPSDT Periodic (Medicaid) EPSDT Interperiodic Periodic Screening 100% Interperiodic Screening MATERNAL HEALTH BABY L Initial Maternity Care Coordination Subsequent month MCC Home Visit OVE (Medicaid) $90.00 $90.00 $90.00 $90.00 $110.00 55.00 73.00 $90.00 $90.00 $90.00 $90.00 $110.00 55.00 73.00 MOW Brief Visit 20.00 20.00 MOW Standard Visit 55.00 55.00 MOW Extended Visit 85.00 85.00 ADULT HEALTH TB Control Treatment (Medicaid) $89.00 89.00 SEXUALLY TRANSMITTED DISEASES (Medicaid) Initial visit $80.00 80.00 HIV Case Management (Unit rate:15 min.) 11.00 11.00 PRENATAL (Medicaid) Post Partum Home Visit - Maternal Assessment $60.00 60.00 Post Partum Home Visit - Newborn Assessment 60.00 60.00 Maternity Home Visit 88.00 88.00 CHILDREN SERVICES COORDINATION (Medicaid) Primary Service C oord. $89.00 89.00 IMMUNIZATION U PDATE (Medicaid) $20.00 $20.00 A Sliding Fee Scale is utilized in Child Health Clinics. OS All State adjustments made to Medicaid charges will automatically be implemented in the County fee schedule. ALLIED HEALTH DIVISION Dental, Health Promotion and Nutrition Sections FY’00-’01 FY’01-’02 Services for Community Members/Organizations Basic Cholesterol Screening and Nutrition Education $30.00 $30.00 Full Lipid Profile and Nutrition Education 40.00 40.00 Breast Pump Rental (per month) 20.00 20.00 Programs for Community Groups/Organizations Blood Pressure/Hypertension $3.00 $3.00 Community CPR Course 45.00 45.00 Infant/child CPR and First Aid Course 45.00 45.00 Grocery Store Tour - Healthy Food Selection 10.00 10.00 Health Fair and Information Booths Donation Donation Health Topic Seminars (for professionals) 20.00 20.00 Health Topic Seminars (for the public-group) Donation Donation Individual Weight Loss Counseling (per 30 min.) 5.00 10.00 (Or 5 for $30) Stress Management* Smoking Cessation* 40.00 40.00 Lighten-Up (weight loss and stress management)* 40.00 40.00 Health Education Events Cost based on staff time, materials used & length of presentation time... +--+ ++ $0.00-$10.00.. .$0.00-10.00 (based upon actual costs) (per person) Health Education Products (Fees for Health Professionals) Pamphlets (Per 100) $15.00 $15.00 Posters 5.00 5.00 Videos 40.00 40.00 Brochures (Per 100) 20.00 20.00 Curriculum 40.00 40.00 Manuals 20.00 20.00 Medicaid/Non-Medicaid Reimbursed Classes W8203 Childbirth Education Series W8205 Parenting Education Series Childbirth Refresher Series Dental Medicaid Per Visit—Flat Fee $100.00 Medical Nutrition Therapy Medicaid/Non-Medicaid Sliding Fee MNT for Women MNT for Children * Note that there two CPT codes for MNT as of July 2001. 97802 Initial Assessment (face to face) 97803 Re-Assessment (face to face) ( ) Will utilize Sliding Fee Scale for non-Medicaid * County employees receive a $10 discount $87.00 $87.00 ( ) 75.00 75.00 () 33.00 33.00 () $47.00/visit - $18.00/15 min. ( ) $50.00/visit - $18.00/15 min. ( ) $18.00/15 min () $18.00/15 min () All state adjustments made to Medicaid charges will automatically be implemented in the county fee schedule. DENTAL FEES FOR SERVICES —- ALLIED HEALTH DIVISION Health Medicaid DO0150 Initial Oral Exam 50.00 38.00 D0120 Recall Exam 29.00 28.00 D0140 Emergency Exam &/or time spent on uncooperative 39.00 38.00 D0210 Complete Series X-rays 75.00 54.00 D0220 Periapical X-ray 14.00 14.00 D0230 Periapical - Two or More 12.00 10.00 D0240 Occlusal P.A. 24.00 16.00 D0270 Bitewings - Single Film 12.00 10.00 D0272 Bitewings x 2 23.00 17.00 D0274 Bitewings x 4 42.00 33.00 D0330 Panorex X-rays 60.00 41.00 D1110 Prophy (Adult) age 13 and older 50.00 32.00 D1120 Prophy (Child) age 13 and under 38.00 26.00 D1201 Prophy w/Fluoride (Child) age 13 and under 51.00 41.00 D1203 Prophy w/Fluoride Varnish (Child) age 13 and under 20.00 19.00 D1205 Prophy w/Fluoride (Adult) age 13 and older 62.00 43.00 D1351 Sealants 32.00 32.00 D4341 Root Planning/Scale (ea. quad.) 141.00 43.00 D4355 Gross Scale - Perio 103.00 60.00 D4910 Periodontal Maint. Tx. 77.00 38.00 D1510 Space Maint. Fixed - Unilateral 175.00 115.00 D1515 Space Maint. Fixed - Bilateral 180.00 173.00 D2110 Amalgam 1 Surf Primany 60.00 58.00 D2120 Amalgam 2 Surf Primary 81.00 81.00 D2130 Amalgam 3 Surf Primary 102.00 102.00 D2131 Amalgam 4 Surf Primary 115.00 115.00 D2140 Amalgam I Surf Perm. 66.00 58.00 D2150 Amalgam 2 Surf Perm. 83.00 81.00 D2160 Amalgam 3 Surf Pern. 102.00 102.00 D2161 Amalgam 4 Surf Perm. 124.00 115.00 D2330 Resin 1 Surf Ant. 78.00 58.00 D2331 Resin 2 Surf Ant. 95.00 83.00 D2332 Resin 3 Surf Ant 120.00 102.00 D2335 Resin 4 Surf. Ant. 141.00 115.00 D2380 Resin I Surf. Poster Primary 75.00 58.00 D2385 Resin I Surf Poster Perm. 84.00 58.00 10 | | | | | | | D2386 Resin 2 Surface Perm D2381 Resin 2 Surface Prim D2387 Resin 3+ Surface Perm D2336 Resin Crown - Prim. D2940 Sedative Filling D3220 Pulpotomy - Excl. Rest D2930 SSC — Primary D2931 SSC — Permanent D2950 Crown Buildup D2951 Pin Placement D2970 Temporary Crown D3110 Pulp Cap Direct D3310 RCT- Anterior D3330 RCT Molar D7110 Ext. —Primary & Perm D7120 Ext. — Each Additional Tooth D7210 Surg. Ext. — Erupted D7220 Soft Tis. Impact D7230 Partial Bony Impact D7240 Bony Impact D7241 Bony Impact w/compl. D7250 Resid. Roots - Unerupted D7510 | &D Intra Oral D9110 Emerg. Pallative Tx. D9230 Analgesia D9610 Drug Inject. D9630 Other Drug/Med. Notes: Medicaid reimbursements are based on an updated list as of August 29, 2000. In-house computer system will write a discount allowance for any amount not covered by Medicaid and the patient will not be required to pay the difference. Cdt 3 Codes Descriptions ICHD Fee D3351 Recalcification - Initial Visit $174 D3352 Recalcification — Interim $125 Medication Replacement D3353 Recalcification -Final Visit $200 with Root Canal Therapy D2920 Recement Crown $60 D7120 Extraction - Each Additional $76 Tooth ENVIRONMENTAL HEALTH DIVISION User Fee Schedule Fiscal Year 2001-2002 Septic System Permit FY’00-‘O1 Type I or Il System $175 Type Ill System 300 Type IV-VI System 500 Septic System Repair Permit No charge Relayout of Septic System Permit: Limited 50 Comprehensive Full Permit Fee Existing System Inspection 50 Installer Fee For Uncancelled Appointment 50 117.00 115.00 95.00 83.00 148.00 143.20 167.00 68.50 59.00 19.00 103.00 83.00 141.00 115.00 174.00 173.00 100.00 78.00 21.20 20.20 139.00 60.57 35.00 16.00 369.00 185.99 405.00 405.00 76.00 56.00 76.00 56.00 136.00 58.00 97.00 64.00 130.00 90.82 250.00 121.27 300.00 151.60 120.00 52.86 90.00 19.00 35.00 23.00 39.00 26.00 48.00 13.22 26.00 16.00 Medicaid $103.33 $82.66 $154.99 19.00 Was $56.00 Now $57.00 FY’01-‘02 $175 300 500 No charge 50 Full Permit Fee 50 50 | | Water Sample* 30 30 Swimming Pool Permit: Operating <8 months 50 50 Operating >8 months 75 75 Tattoo Artist Permit (Annual) 200 200 * Water sample fee will be waived for samples collected at a physician’s request as part of a diagnostic procedure. OPERATIONS MANUAL FOR LOCAL HEALTH DEPARTMENTS POLICY Fees for health department services are authorized under NC General Statutes 130A-39, provided that (1) they are in accordance with a plan recommended by the Health Director and approved by the Board of Health and County Commissioners, and (2) they are not otherwise prohibited by law. The demand for public health services is increasing, as are the costs of providing these services. Additionally, the resources to fund these services are diminishing. The health department serves the public interest best by first assuring that all legally required public health services are furnished for all citizens, and then by providing as many recommended and requested public health services as possible. Fees are a means to help distribute services to the citizens of Iredell County in accordance with need, as well as to help finance and thus extend public health services. All payments from individuals and third party payors shall be used to support the services of the program in which revenues were earned. All fees collected shall be used in the current year or succeeding fiscal years. A person must be a resident of the county to be eligible for services except as mandated by North Carolina Department of Health and Human Services. Care may be provided to non-subsidized, out-of-county residents when adequate staffing/service provision allows. FEE SCHEDULE A schedule of fee amounts shall be established for specified health services and updated on at least an annual basis. Fees may be adjusted on insurance rates or other contracted package of services considering costs of services. Certain services, such as epidemiologic investigations, mandated immunizations, Tuberculosis and Sexually Transmitted Disease Control are excluded unless covered by Medicaid or other third party payors. FEE CHARGES Fees charged will be either an established (flat) rate for certain services or will be determined by applying a sliding scale based on family size and gross annual income to the fee schedule amount. Minors requesting confidential services will be considered a family of one. Sliding scale fees will be charged on the basis of family income exceeding 100% of current Federal Poverty Guidelines (or other percent guidelines required by state or federal policy for applicable programs.) INCOME ELIGIBILITY Income eligibility will be determined prior to service provision and shall be re-evaluated anytime income and household status changes or at least annually. VERIFICATION OF INCOME Patients will be required to submit verifiable documentation of income when sliding scale fees are applied. Clients unable to provide income documentation may be rescheduled or required to pay the full fee for the service(s) received on that date. All must present their health insurance or Medicaid card at each visit and those who receive Medicaid are exempt from income eligibility determinations. PAYMENT COLLECTION Clerical personnel (Preventive Health) and/or Professional staff (Allied Health) will be primarily responsible for informing patients of expectations and responsibility to pay prior to the time service is rendered. Including FYI payment requirements of any flat-rate fees. In addition, clerical/professional staff will confirm the patient's ability to pay prior to service deliv ery Verification of enrollment in Medicaid constitutes full payment for covered /billed services. Other third party insurance plans will be billed, unless the insurance company has previously notified the Iredell County Health Department that public health services are not eligible to be covered. Such patients will be informed that they will be considered as private pay patients Failure to pay charges, for rendered services, in full, at the time of service, constitutes a debt for reasonable collection, unless the department is billing other third party insurance. Any outstanding balances, after the collection of other third party 12 insurance, will also constitute a debt for reasonable collection. EXTENDED PAYMENTS Arrangements may be made for extended payments when good cause is indicated. Patients will be informed of their account status at each visit and at other encounters. Payments received will be posted to the corresponding charges for the service(s) rendered. STATEMENT BILLING Patients with an active account in our patient care management software will be billed monthly at 30-60-90 day intervals Statements will not be generated on inactive accounts more than 18 months past due or on balances below $5.00. SERVICE DENIAL Priority in the provision of service is given to persons from low-income families who might otherwise not have access to such services. As provided by Federal law, no individual will be denied services due to inability to pay, as determined by family size and income eligibility scale. Service limitations/denials may be applied when patients do not make a good-faith effort to reduce the outstanding balance. Consideration shall be given to necessity of services, program guidelines, and any statutorily required services. BAD DEBT WRITE-OFF Accounts will be written off no earlier than one year or more after the last date of any payment on the account. Bad debts which are determined uncollectible (i.e. death, bankruptcy) will be written off upon notification. At no time will a patient be notified that the account has been written off as a bad debt. An itemized list of uncollectible, outstanding patient balances will be prepared at the end of the fiscal year for the Health Director’s review. Those approved by the Health Director and the Board of Health will be written off. The accounts receivable system shail indicate the recording of the bill as uncollectible and evidence shall be on file to document required billings. BAD DEBT RECLAMATIONS Should a patient return for additional services after an outstanding balance has been written off as a bad debt, the amount the patient has agreed to pay will be reinstated to the account. The most current write-off listing will be used for determining the total amount that can be reinstated. Should the patient wish to pay write-offs from a period not covered by the listing, their account will be referred to Administration for reinstatement. ADMINISTRATION OF POLICY The Health Director shall establish procedures to implement these policies. The Health Director is authorized to adjust fees and fee policy for Medicaid, Medicare, and usual/customary third party insurance, as well as for private pay. The Board of Health and Board of County Commissioners shall be informed of these fees/fee policy adjustments at their next meeting. Donations may be accepted from any patient regardless of income status, as long as they are truly voluntary. There shall be no schedule of donations, nor implied or overt coercion. ek KK 10. Request from the Health Dept. for Approval to Receive and Expend Grant Funds from the Regional HIV/AIDS Consortium and Approval of Budget Amendment #5: During the briefing, Health Director Ray Rabe said a $3,000 continuation grant was available for this program. Rabe asked permission to accept and expend the funds for educational materials and training. 11. Request for the Approval of a Capital Project Ordinance for the Hall of Justice Annex (current Agricultural Building) in the Amount of $754,400 and Approval of a Contract with Design Associates for the Renovations: The following ordinance was approved. In addition, an architectural contract with Design Associates was approved in the amount of $41,250. The architectural firm will renovate approximately 27,610 sq. feet of space at the 201 Water Street facility. (Excluding the emergency communications area, the lower level of the building will be converted into space for the Register of Deeds. The upper lever will be designed for various court uses.) The project ordinance is as follows. 13 Capital Project Ordinance Hall of Justice Annex Be it Ordained by the Board of County Commissioners of Iredell County, North Carolina: Section 1. The following costs of the design, renovation, and furnishing of the Hall of Justice Annex (formerly Iredell Agricultural Center) shall be financed by this fund: Design & Engineering $ 42,000 Building Improvements 506,000 Furniture, Fixtures & Equipment 153,000 Contingency 53,400 $754,400 Section 2. Funds for this Capital Project Fund will be provided from the following source: Transfers from Capital Reserve Fund $754,400 Section 3. This Capital Project Fund shall continue until the project is complete. Section 4. Payments from this Capital Project Fund shall be authorized by the County Manager or his designee. Section 5. Upon completion of the construction project, all funds remaining in this Capital Project Fund will be transferred back to the Capital Reserve Fund. This amended ordinance being adopted August 21, 2001. 12. Request for Approval of a Resolution Declaring September 15, 2001, as Iredell County’s Big Sweep 2001 Day: A RESOLUTION DECLARING SEPTEMBER 15, 2001 AS IREDELL COUNTY’S BIG SWEEP 2001 DAY WHEREAS, Iredell County is rich in natural resources and beauty; and WHEREAS, water is a basic and essential need for all life; and WHEREAS, trash fouls our waterways as well as our landscapes; and WHEREAS, every citizen should contribute to keeping our environment clean and healthy by working together to preserve clean water and the natural beauty of our surroundings; and WHEREAS, North Carolina’s Big Sweep is a statewide community effort to retrieve trash from North Carolina’s waterways and landscapes. NOW, THEREFORE, BE IT RESOLVED, that the Iredell County Board of Commissioners hereby declares September 15, 2001 as Iredell County’s Big Sweep 2001 Day, and does further hereby urge every citizen to do his or her part to restore the beauty and function of our lakes and streams by volunteering to participate to participate in the Big Sweep event. This the 21" day of August, 2001. 13. Request for Approval of Budget Amendment #54, Retroactive to June 30, 2001, to Recognize Additional Grant Funding for Child Day Care: Finance Director Blumenstein, during the briefing, said $376,076.65 in additional grants had been received for child day care payments. She said the program total for FY 00-01 would now be $448,964. Mrs. Blumenstein requested a budget amendment, retroactive to June 30, 2001, to recognize the additional money and to increase the expenditure line item for payment to the vendors. 14. Request for Approval of the August 7, 2001 Minutes 14 ANNOUNCEMENT OF VACANCIES OCCURRING ON BOARDS & COMMISSIONS: (There were no vacancies to announce.) APPOINTMENTS TO BOARDS & COMMISSIONS Centralina Workforce Development Board (1 appt.): Chairman Tice nominated June Hamilton, an employee of Polar Plastics. No other nominations were submitted, and Chairman Tice to appoint Hamilton by acclamation. VOTING: Ayes — 5; Nays — 0. Adult Care Home Community Advisory Committee (3 appts.): No nominations were submitted and Chairman Tice to postpone these appointments until the September 4 meeting. VOTING: Ayes — 5; Nays — 0. Statesville Board of Adjustment-Extraterritorial Jurisdiction (2 appts.): No nominations were submitted, and Commissioner Bowles to postpone these appointments until the September 4 meeting. VOTING: Ayes — 5; Nays — 0. Recreation Advisory Board (1 appt.): No nominations were submitted, and Commissioner Johnson to postpone this appointment until the September 4 meeting. VOTING: Ayes — 5; Nays — 0. COUNTY MANAGER’S REPORT: Mashburn said a written activity report had been distributed. Budget Transfer for Overtime: Mr. Mashburn said he had authority in the budget ordinance to transfer money from one department to another; however, notification to the board was necessary. Mashburn said the Finance Department (430) had requested $1,000 to cover overtime costs. Mr. Mashburn said he had given approval for the money to be transferred from General Governmental (480) to cover the Finance Department’s needs. Update from the Finance Director in Regard to the August 15 Sales Tax Allocation: Blumenstein said the most recent sales tax allocation was for the prior fiscal year’s fourth quarter. She said the total amount was $5,066,238.61. Mrs. Blumenstein said it was 5.28% higher than the August 15, 2000 distribution, but it was 2.75% less than what was budgeted. She said that with the receipt of the fourth quarter distribution, the county was $500,270 under budget, and the deficit would increase by $48,670. Blumenstein said that during the budget process, she had projected a $400,000 shortage, but now it would be closer to $450,000. Blumenstein said the first allocation for this fiscal year would be in November. Mrs. Blumenstein said she would make a report to the board at that time. She said it appeared the sales occurring within Iredell County were almost on “target.” She said the 1971 one-cent tax was distributed on a “point of return” method and this was for the sales just within Iredell. Blumenstein said it was the 1983 one-half cent sales tax, and the 1986 one-half cent tax that threw the projections “off target.” She said the 1986 and 1983 taxes were distributed on population, and these distributions were the ones that didn’t produce as much as was anticipated. ADJOURNMENT: by Chairman Tice to adjourn the meeting at 8:20 p.m. NEXT MEETING: Tuesday, September 4, 2001, at 5:00 p.m., and 7:00 p.m., in the Iredell County Government Center, 200 South Center Street, Statesville, NC. () VOTING: Ayes — 5; Nays —0. Approvak, oli m ben ¢ Aves Za l in CMe ro Clerk to the Board IREDELL COUNTY BOARD OF COMMISSIONERS BRIEFING MINUTES SEPTEMBER 4, 2001 The Iredell County Board of Commissioners met in Briefing Session on Tuesday, September 4, 2001, at 5:00 p.m., in the Iredell County Government Center, 200 South Center Street, Statesville, NC. Present: Chairman Sara Haire Tice Vice Chairman Steve D. Johnson Tommy E. Bowles Karen B. Ray R. Godfrey Williams , Planner Lindsey Hobbs, Health Director Ray Rabe, Environmental Health Supervisor Kelly Sheeks, Nursing Director Donna Ricciardi, Health Services Coordinator Norma Rife, Administrative Officer Bill Griffith, Sgt. Neil Hayes with the Sheriff's Department, and Clerk to the Board Jean Moore. CALL TO ORDER by Chairman Tice. Presentation from the Iredell-Statesville School System on the 2000-2001 Capital Outlay Report and Request from the Iredell-Statesville School System for a 2001-2002 Capital Outlay Amendment: Representatives from the I-SS system attending the meeting to explain these two items were: Board of Education Chairman Vaughn Sprinkle, Acting Superintendent Dr Julia Williams, and Finance Officer Terry Haas. (The following budgetary information was previously submitted to explain the FY 00-01 Capital Outlay Report.) Iredell-Statesville School System FY July 1, 2000- June 30, 2001 Capital Outlay as Appropriated by the Iredell County Board of Commissioners Request to Amend Budget as Submitted Prior Revised Budget Revision Revisions Year to Date Budget Land Additions/Architect Fees - 2,153.28 - 2,194.28 Annual Renovations 130,000.00 825,519.99 - 955,519.99 Roofing 300,000.00 (291,506.10) - 8,493.90 Boiler/HVAC 681,000.00 (1 76,749.56) - 504,250.44 Mobile Unit Set-up 126,000.00 (120,518.77) - 5,481.23 Buses 350,000.00 193,006.07 : 543,006.07 Electrical 40,000.00 17,593.82 - 57,593.82 Plumbing 35,000.00 137,255.99 - 172,255.99 Waste Water 800,000.00 (748,135.1 1) - 51,864.89 Furniture/Equipment 343,000.00 187,705.18 : 530,705.18 Technology 476,213.00 44,591.09 - 520,804.09 Sales Tax Refund - (70,915.88) - (70,915.88) Total 3,281,213.00 - - 3,281,213.00 2000-2001 Capital Outlay: Dr. Williams said that while closing out the 2000-0] year, it was noticed that the system had not obtained the board of commissioner’s approval for capital outlay budget revisions exceeding ten percent. She said that due to the account code structure. used during 00-01, it was difficult to pinpoint exactly where some expenditures where coded. Dr. Williams noted, for instance, that waste water reflected a $51,864.89 payment, but actually, aste water expenses had, evidently, been coded to milar coding problems for roofing projects. She the coding just reflected an $8,493.90 expense. been spent for roofing, due to researching the $350,000 had been spent. She said that some w some other item. Williams said there were si said $306,200 had actually been spent, while Williams said she knew the $300,000 had maintenance budget where the roofing expenses were categorized. Another example she gave was with the boiler/HVAC. A total of $634,374 was spent while the coding just reflected an expenditure of $504,250.44. Commissioner Williams asked if some capital outlay expense items might incorrectly have been coded to current expense. Dr. Williams said she didn’t think so. She said this was because capital outlay had $3,281,213 budgeted, and the identical amount was spent. Commissioner Ray asked who was doing the coding. Dr. Williams said employees in the finance department. Commissioner Johnson asked why there wasn’t continuity in the coding. Dr. Williams said she didn’t know. Commissioner Johnson said the credibility of the board of education and the board of commissioners had been jeopardized. Johnson said that duty compelled him to ask, “Is this mess cleaned up.” Mr. Johnson said he had asked the former superintendent that question twice, and both times he, the former superintendent said, “the problem has been fixed.” Dr. Williams said the school board had asked the same question. She said the capital outlay report was a part of the “clean up.” She said an audit of the system’s books was now occurring along with an investigation. In reference to current expense, Dr. Williams said the school finance department was still reviewing the books. She said the school system, for this year, was still waiting on the General Assembly’s budget, especially in regards to the teachers’ salaries. Finance Officer Terry Haas, hired by the system June 29, 2001, said a revised accounting system had been implemented. She said this was done to have a better tracking method of the expenditures, and she said the system would be more structured. Haas said she understood the ten percent rule and that in the future, budget amendment requests would be shared with the commissioners. She said an accounting manual was being devised, and it would be shared with all of the relevant school employees/officials. Haas reiterated what Dr. Williams said about the General Assembly and the current expense. She said the outcome of the state’s budget would have an impact on the schools. Commissioner Bowles said he was understanding the system had three “pots” of money, and these were capital outlay, current expense, and new construction funds. Dr. Williams said this was correct. County Manager Mashburn said, however, that the ten percent rule only applied to capital outlay - - it didn’t apply to current expense. Commissioner Ray asked about the term “structured” used by Ms. Haas. Ray asked if the school system previously had discretionary accounts. Ms. Ray also asked why the miscoding was done. She asked if it occurred due to the employees not knowing any better or if it happened due to another reason. Haas said some of the miscoding was done because of the accounting system structure. Ms. Haas said she couldn't explain why it occurred. Commissioner Williams asked if the current expense would be in the same condition as the capital expense. Haas said some of it. She said it was due to a lack of structure. Commissioner Johnson said he was assuming that Ms. Haas’ use of the term “structure” meant the same thing as continuity. Johnson said he had learned from a school board member that financial information was only shared once per year with them, and this was at budget time. Mr. Johnson said the Iredell County Finance Director, Susan Blumenstein, shared monthly budget reports with the commissioners. He said the reports enabled the commissioners to easily determine the financial status of the county. Sprinkle said the board of education did want bookkeeping continuity. He said the school board members had requested financial summaries in the future, but they might be on a quarterly basis -- not monthly. Haas said it would be just about impossible to recode the 2000-01 accounis. Chairman Tice said she had received letters and petitions from school teachers about the supplements. She asked Mr. Sprinkle to explain what had been told to the teachers about the supplements. Sprinkle said that initially, or at the time of the merger between the Statesville City Schools and the Iredell County Schools, the teachers received a four-percent supplement. Later, a one-half percent supplement was added, and then last year, a one and one-half percent was given for a total of six percent. Mr. Sprinkle noted that some recruiters may have told teacher applicants that another two percent would be forthcoming, or to expect an eight percent supplement. Sprinkle said the board of education wanted to give eight percent, but the money could not be found. Commissioner Johnson directed a question to Ms. Haas. He asked her if she was sure the accounting modifications she was implementing would be adequate. Haas said it was her goal to insure that adequate accounting measures were taken. She said, “I keep clean books.” She said she would do her best. Commissioner Johnson said he understood that additional cuts might be necessary. Dr. Williams said this was a possibility. Commissioner Bowles asked about the investigation that was occurring. Sprinkle said interviews were being conducted. He said Kenneth Dickson, a former SBI agent, was in charge. He said Mr. Dickson would report his findings to Bedford Cannon, the school system’s attorney. Dr. Williams said an audit from the State might be received by Friday, September 7, 2001. Commissioner Bowles asked about the role of the school board when there were roofing or renovation projects. Dr. Williams said the school staff had a priority listing for the projects. She said the school board would vote on a roofing expenditure; however, the staff would give a recommendation on whether “Roof A needed to go first or if Roof B was more urgent.” Budget Amendments for 2001-02 (The following information was submitted to explain this request.) [redell-Statesville School System FY July 1, 2001 - June 30, 2002 Capital Outlay as Appropriated by Iredell County Board of Commissioners Request to Amend Budget as Submitted Revised Requested Prior Year to Date Budget Revision Revisions Budget Third Creek Elementary 2,903,780.00 - . 2,903,780.00 Annual Renovations 361,297.00 496,000.00 857,297.00 Roofing 350,000.00 (50,000.00) 300,000.00 Boiler/HVAC 300,000.00 - 300,000.00 Mobile Unit Set-up 175,000.00 (25,000.00) 150,000.00 Maintenance Vehicles 50,000.00 . 50,000.00 Buses 450,000.00 (450,000.00) - Paving 75,000.00 (25,000.00) 50,000.00 Waste Water 450,000.00 - 450,000.00 Furniture/Equipment 425,760.00 54,000.00 479,760.00 Technology 100,453.00 - 100,453.00 Total 5,641,290.00 5,641,290.00 Dr. Williams said the major budgetary revision was to move funds originally intended to purchase new buses to annual renovations. She said the state would allow the system to delay the bus purchases for one year. Williams said that by using this money, plus funds from other reductions, funding could be directed towards maintenance and the upkeep on various buildings. She said the money could also be used for the North Iredell High School Shop construction. Williams said other revisions would enable the purchase of furniture and equipment, the purchase of computer equipment, and the purchase of custodial supplies. Commissioner Johnson asked if the elimination of the new buses would require the students to have longer bus routes. Dr. Williams said used buses would be brought into service, and the students would not be affected. Sprinkle added that the used buses would be on loan from the state. He said there were some school systems in the state that were actually getting smaller, and they did not need all of the buses. Dr. Williams noted that the expenditure for mobile unit set-ups could be categorized in either current expense or capital outlay. Commissioners Johnson and Williams said they would like to see the mobile unit set-ups in current expense in the future. Chairman Tice asked about the occupancy date for the new high school. Dr. Williams said it should be released to the school system in May or early June. Commissioner Johnson asked if the high school would come in under budget. Dr. Williams said the project would be close to the budget. Commissioner Johnson said he was understanding the school system might still have financial difficulties, due to the lack of coding continuity. Dr. Williams said more cuts might be needed. Sprinkle said the system, due to financial probiems, could not do everything It desired to do. Dr. Williams said that when a balanced budget was completed, it would be shared with the commissioners. Request from the Health Department for Proposed Staffing Changes and Budget Adjustments: Health Director Ray Rabe said his department was requesting to add a full-time Processing Assistant II] (bilingual) and to expand the employment time for a Vital Records Clerk from 60% to 100%. Rabe said there would not be any costs due to some changes in both expenditures (staffing adjustments) and revenues, Mr. Rabe said the following position changes had occurred in the past few months due to (1) better management practices (2) a retirement and (3) the unfortunate death of an employee. 2. A Public Health Nurse III position was changed to a Physician Extender II. (A higher reimbursement rate may be achieved with this change.) 3. A Medical Records Assistant IV position (vacant) was reclassified as an Office Work Unit Supervisor IV. Rabe said the staffing changes “offered a good business opportunity.” He said that Medicaid now required the staff to invoice private insurance companies - - it was not optional. Rabe said the extra hours for the Vital Records Clerk would allow some backup for the environmental health office. He noted that when the secretary had to be out in this department, the environmental supervisor had to, at times, remain in the office and answer the phone. He said the money needed to cover the time expansion from 60% to 100% could be covered out of the Medicaid Maximization Deferred Revenue Account. Mr. Rabe said that with the changes, the department would be “ahead by $71,029.” He said the Medicaid Maximization Funds weren’t really needed, but the usage of them was what the board of health had recommended. Update on a Road Name Compromise between the Staff of Iredell County and Mr. David Pressly (Fourth Crescent Place): Planning Supervisor Smith said that at the August 7, 2001 commissioners’ meeting, the staff had been directed to work with Mr. Pressly on a road name compromise. Previously, Pressly had wanted to name a road Fourth Creek Crescent Request for the Approval of a Resolution Pertaining to the Renaming, or Renumbering, of NC 136 to NC 3: Commissioner Bowles said he wanted to make sure that this change would only be for the state name. He said he understood the name of Coddle Creek would not be affected. Ron Smith, the Planning Supervisor, said Commissioner Bowles’ understanding was was correct. ADJOURNMENT: Chairman Tice adjourned the briefing session at 6:45 p.m. / if Approved: Ca. LS owl , Git £ Ze Z, ne bit @- : | Clerk to the Board VA IREDELL COUNTY BOARD OF COMMISSIONERS REGULAR MINUTES SEPTEMBER 4, 2001 The Iredell County Board of Commissioners met in Regular Session on Tuesday, September 4, 2001, at 7:00 p.m., in the Iredell County Government Center, 200 South Center Street, Statesville, NC. Present: Chairman Sara Haire Tice Vice Chairman Steve D. Johnson Tommy E. Bowles Karen B. Ray R. Godfrey Williams Staff Present: County Manager Joel Mashburn, County Attorney William P. Pope, Finance Director Susan Blumenstein, Planning Supervisor Ron Smith, and Clerk to the Board Jean Moore. CALL TO ORDER by Chairman Tice. INVOCATION by Commissioner Williams. PLEDGE OF ALLEGIANCE TO THE FLAG ADJUSTMENTS OF THE AGENDA: MOTION) by Chairman Tice to approve the following agenda adjustments. Deleted: - Update on a Road Name Compromise Between the Staff of Iredell County and Mr. David Pressly (Fourth Crescent Place) Added: - Request from the Sheriff's Department for Permission to Apply for a North Carolina Department of Transportation 2001 Grant for Bicycle Helmets - Request to Declare 500 Library Books Surplus and to Authorize the Purchasing Agent to Dispose of Them through a Private Negotiated Sale with the Fourth Creek Rotary Club for the Purpose of Sending the Books to Romania VOTING: Ayes — 5; Nays - 0. PUBLIC HEARING Chairman Tice declared the meeting to be in a public hearing. Case No. 0108-1: Nonowner Rezoning Request; Several Property Owners in the Hickory Highway Area, Between Dagenhart Farm Road & Shady Rest Road, from RA, Residential Agricultural to R-20, Single Family Residential District (The case involves 59 property owners and 530 acres.): Planning Supervisor Smith said several property owners in the Hickory Highway area, between Dagenhart Farm Road and Shady Rest Road, had requested property to be rezoned from Residential Agricultural to R-20, Single Family Residential District. The following data was submitted to support the rezoning. Total of 59 different owners (52 in favor & 7 against) = 88% in favor Total of 62 different parcels (54 in favor & 8 against) = 87% in favor Total of 530 acres (482 in favor & 48 against) = 91% in favor Smith said the request met the ordinance’s approval minimum of 80% required to accomplish a nonowner rezoning. He said that on August 1, 2001, in a unanimous decision, the planning board approved the rezoning request. Sylvia Troutman, a proponent of the r quest, said she had resided in the area for 41 years and she wanted to protect the value of her property. Ms. Troutman said she was speaking for some of the other people in the audience who were in favor of the rezoning. (Approximately 25- 30 people stood up when asked how many were in favor of the zoning change.) County Planner Lindsey Hobbs said initially, a letter had been received from Lonnie Troutman and Johnny Byers advising that they did not want to be included in the rezoning. Hobbs said later, Mr. Byers contacted him and indicated that he had not authorized for his name to be used in the letter. JoAnn Hedrick, a proponent of the rezoning, said she had lived in the area for 46 years, and she also wanted to protect the value of her property. Patricia Warren, a proponent of the rezoning, she had nothing against mobile homes or mobile home parks, but she was against too many of them being located in the same area. Warren said the traffic on North Shady Rest Road was already a problem. She said her mother lived across the road from where some property was being developed and erosion problems had occurred. Warren showed pictures of the rezoning vicinity. Attorney Rusty Chapman said he represented Lonnie and Clara Troutman, who were opponents of the rezoning. He said the Troutman couple owned property in the area, and they were against the rezoning due to: 1. The R-20 zoning was inconsistent with the area due to there being 38 doublewides and 163 singlewide mobile homes within a one-half mile radius of the Lonnie and Clara Troutman property. He also said there were 72 doublewides and 259 singlewides within a one-mile radius. Chapman said these mobile homes would be grandfathered if the rezoning were approved. He said Mr. & Mrs. Troutman had subdivided their property into fee simple lots, and they had never intended to place a mobile home park at the site. 2. The couple already had (1) environmental approval to develop the property, (2) they had obtained a plat (3) they had roads cut/graveled, and (4) they had thus far, invested about $54,000. He said their property was listed on the tax books at $100,000, and when the project was completed, the Troutman’s investment would be $130,000. 3. The rezoning process had been unfair. He said the rezoning petition had been prepared and distributed to prohibit Mr. and Mrs. Troutman in developing their property. Chapman said no one had asked them what they planned to do with the property. Chapman said Ronda Hoke, James Chapman, Mr. and Mrs. James Waugh, Frank Davidson, and Joe Alexander did not support the petition, but they had previously signed it. Chapman said that in addition, a Mrs. Templeton, upon realizing she would not be able to place a mobile home on her property if the rezoning were approved, had requested for her name to be removed from the petition. Ronda Hoke, an opponent of the rezoning, said he owned property in the request. He said that if the rezoning passed, his property would be split with part of it in residential agricultural and another section in the R-20 designation. Clyde Adams, an opponent of the rezoning, said he was against the request, because he wanted the ability to place a mobile home on his property, especially for any elderly or sick relatives. Commissioner Johnson asked Smith if there was a possibility the commissioners might have the option of voting on a less restrictive zoning classification. Johnson said he already understood it would be necessary for the petitioner to withdraw the petition and resubmit, if a less restrictive zoning were requested. Smith said he wouldn’t advise making a decision on an RU-R classification at “tonight’s meeting.” Johnson said that with this being the case, the commissioners had the choice of either voting on the request as presented, or to table it. Smith said this was correct. Johnson asked for a clarification on accessory mobile homes, due to Mr. Adam’s comments. Smith said accessory mobile homes were allowed for family members “generally on a temporary time period.” He said, however, accessory mobile homes were not allowed in R-20 districts. Commissioner Bowles said that if the rezoning were approved, and a subdivision was created, there might still be traffic and erosion problems with stick-built homes. Bowles said he would not be inclined to vote for the rezoning. He said this was due to his belief that a large group of property owners should not have the right to determine what a small group of property owner’s could do with their property. Commissioner Williams asked Smith what was allowed in a R-20 district. es or stick-built homes. Mr. Smith said that Mr. and Mrs. d rights if they met certain criteria. Smith said that if vested jewide or doublewide development could be built. Smith said modular hom Troutman could petition for veste rights were proven, some type of sing Commissioner Ray said Attorney Chapman had stated that Mr. and Mrs. Troutman did not want to place a mobile home park at the site. She asked if anyone knew what was proposed for the property. He said that under residential agricultural zoning, the me subdivision, a doublewide subdivision, or a stick- same lot sizes and setbacks. He said mobile dditional level of approval by the board of Smith said the Troutman’s subdivision He said, however, this could be Smith said he was not sure. Troutman couple could put in a mobile ho built subdivision. He said all of these required the home parks required special use permits and an a adjustment -- even in a residential agricultural district. plat indicated that a mobile home park would not be done. changed. Chairman Tice adjourned the public hearing. n to approve the rezoning request of Case # 0108-1 Hickory Highway Area between al to R-20, Single MOTION by Commissioner Johnso (Nonowner Petition of Several Property Owners in the Dagenhart Farm Road and Shady Rest Road) from Residential Agricultur Family Residential District. VOTING: Ayes - 3; Nays — 2 (Bowles & Williams). CONSENT AGENDA MOTION by Commissioner Johnson to approve the following eight (8) consent agenda items. VOTING: Ayes - 5; Nays - 0. ell-Statesville Schoo! System on the 2000-2001 Capital 1. Presentation from the Ired Outlay Report: (For information on this item, please see the briefing minutes.) 2. Request from the Iredell-Statesville School System for a 2001-2002 Capital Outlay Amendment: (For information on this item, please see the briefing minutes.) 3. Request from the Health Department for Proposed Staffing Changes and Budget Adjustments: Approval was given to hire an additional full-time Processing Assistant III (bi- lingual) and to expand the hours of a Processing Assistant IV (Vital Records Clerk) from 60% to 100%. (Additional information may be found in the briefing minutes. ) 4, Request for Approval of Budget Amendment #6 to Appropriate Funds Carried over from Fiscal Year 2000-2001 for Purchase Orders that are now Outstanding: This amendment is necessary to appropriate funds carried over from fiscal year 2000-01 for outstanding purchasing orders in the following line items or departments: General Fund, the County-Wide Fire District Fund, the 911 Telephone fund, Solid Waste Department, and Workers Comp. 3. Request for the Approval of a Resolution Pertaining to the Renaming, or Renumbering, of NC 136 to NC 3: The following resolution was adopted. RESOLUTION PERTAINING TO THE RENAMING, OR RENUMBERING, OF NC 136 TO NC 3 WHEREAS, the North Carolina Department of Transportation has notified the Iredell County Board of Commissioners of a request to rename, or to renumber, the entire length of North Carolina Highway 136 (NC 136) to North Carolina Highway 3 (NC 3); and WHEREAS, the North Carolina Department of Transportation seeks a resolution from Iredell County pertaining to the renaming, or renumbering project; and WHEREAS, the County of Currituck, where the present NC 3 is located, is not in opposition to the change, and in fact, has submitted a resolution endorsing the project; and WHEREAS, the purpose of the highway renaming, or renumbering, is to honor National Association of Stock Car Auto Racing (NASCAR) driver Dale Earnhardt, now deceased; and WHEREAS, Mr. Earnhardt’s racing car was registered through NASCAR as the number three (3) vehicle, and the renumbering of NC 136 to NC 3 would be a fitting tribute, and a visual reminder, of a racing legend who made his home in Iredell County. NOW, THERFORE, BE IT RESOLVED, by the County of Iredell as follows: 1. That Iredell County supports the renumbering, or renaming, of NC 136 to NC 3. 2. That a certified copy of this resolution be sent to the North Carolina Department of Transportation, and any other agency or official necessary, to accomplish this project. ** * Ke * 6. Request for Approval of the August 21, 2001 Minutes 7. Request from the Sheriff's Department for Permission to Apply for a North Carolina Department of Transportation 2001 Grant for Bicycle Helmets: During the briefing, Sgt. Neil Hayes said that due to the “Child Bicycle Safety Act,” becoming effective October 1, 2001, the State Department of Transportation had initiated a statewide project to supply bicycle helmets to communities. The law will require all bicycle riders, under the age of 16, to wear a helmet if riding on a public street or right of way. The maximum funding per community is $2,000, and no local match is required. 8. Request to Declare 500 Library Books Surplus and to Authorize the Purchasing Agent to Dispose of Them through a Private Negotiated Sale for the Purpose of Allowing the Fourth Creek Rotary Club to Send the Books to Romania: The following resolution was approved. RESOLUTION AUTHORIZING THE PRIVATE SALE OF CERTAIN SURPLUS PROPERTY WHEREAS, the County of Liedell has possession of the following items of personal property which are surplus to its needs and desires to dispose of same. ————— NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of Iredell County, that Evie D. Caldwell, Purchasing Agent, pursuant to the provisions of G.S. 160A-266, is hereby authorized to dispose of the following personal property at private negotiated sale: 500 Surplus Library Books a on END OF COMMENT AGIA APPOINTMENTS TO BOARDS & COMMISSIONS Adult Care Home Community Advisory Committee (3 appts.): MOTION by Chairman Tice to postpone these three appointments until the September 18, 2001 meeting due to no nominations being submitted. VOTING: Ayes — 5; Nays — 0. Statesville Board of Adjustment-Extraterritorial Jurisdiction (2 appts.): Commissioner Johnson nominated David Aman. No further nominations were submitted. Commissioner Bowles to appoint Aman by acclamation and to postpone the remaining appointment until the September 18, 2001 meeting. VOTING: Ayes — 5; Nays — 0. Recreation Advisory Board (1 appt.) No nominations were submitted, and Commissioner Johnson to postpone the appointment until the September 18, 2001 meeting. VOTING: Ayes — 5; Nays — 0. COUNTY MANAGER’S REPORT: Mashburn reminded the board members about the Centralina Council of Government’s Dinner Meeting on September 12, 2001, at the Statesville Civic Center (social time at 6:15 p.m. and dinner to follow at 7:00 p.m.). ADJOURNMENT: There being no further business to conduct, Chairman Tice moved to adjourn the meeting at 8:15 p.m. NEXT MEETING: Tuesday, September 18, 2001, 5:00 p.m. (briefing) and 7:00 p.m. (regular meeting) in the Iredell County Government Center, 200 South Center Street, Statesville, NC. VOTING: Ayes — 5; Nays — 0. avorovee iol indus If, duu! aoe Lens LDC ‘Clerk to the Board [/ {REDELL COUNTY BOARD OF COMMISSIONERS BRIEFING MINUTES SEPTEMBER 18, 2001 The Iredell County Board of Commissioners met in Briefing Session on Tuesday, September 18, 2001, at 5:00 p.m., in the Iredell County Government Center, 200 South Center Street, Statesville, NC. Present: Chairman Sara Haire Tice Vice Chairman Steve D. Johnson Tommy E. Bowles Karen B. Ray R. Godfrey Williams Staff Present: County Manager Joel Mashburn, Finance Director Susan Blumenstein, Sgt. Neil Hayes with the Sheriff's Department, Inspections/Planning Director Lynn Niblock, Plaaning Supervisor Ron Smith, County Assessor Brent Weisner, Health Director Ray Rabe, Health Environmental Supervisor Kelly Sheeks, Health Services Coordinator Norma Rife, and Clerk to the Board Jean Moore. CALL TO ORDER by Chairman Tice. REQUEST FROM LOWE’S COMPANIES, INC., FOR THE RELEASE OF ZONING AND SUBDIVISION JURISDICTION TO THE TOWN OF MOORESVILLE: South Iredell Economic Developer Melanie O’Connell Underwood and John W. Vining, Jr., the Administrative Vice President for Lowe’s Companies, Inc., attended the meeting in reference to this request. Planning Supervisor Ron Smith said Lowe’s Companies, Inc., desired the release of zoning and subdivision jurisdiction to the Town of Mooresville for 146 acres of property located between Fairview Road and Langtree Road. Smith said the property consisted of three parcels and some of it was located near the Mooresville Town limits, or within the urban services boundary. Smith said that on September 10, 2001, the Town of Mooresville approved a request from the Lowe’s officials for annexation and utilities extension. REQUEST FOR THE CONSIDERATION OF A PROPOSED SOLID WASTE ORDINANCE AMENDMENT IN REFERENCE TO ABANDONED OR JUNKED MOTOR VEHICLES: Smith said there was currently a section in the zoning ordinance that addressed junkyards. He said, however, that if a property were located in a municipality’s extraterritorial jurisdiction, the regulations pertaining to junked or abandoned vehicles were difficult to enforce; both by the city and the county. Smith said a remedy for this would be to place the regulations or the amendments in the solid waste ordinance. Mr. Smith offered the following amendment. He noted the solid waste officer would determine if violations had occurred, and if so, the owner would be asked to either remove the vehicles or to store them in a manner consistent with the ordinance. Mr. Smith said the county would have the authority to remove the vehicles if the owner failed to respond. Chapter 12 SOLID WASTE (Proposed additions) Sec. 12-2. Definitions Abandoned Motor Vehicle — Any motor vehicle that is: 1. Left on public grounds or County-owned property in violation of a law or ordinance prohibiting parking, or Left for longer than 24 hours on property owned or operated by the County, or 3. Left for longer than two hours on private property without the consent of the owner, occupant, or lessee of the property, or 4. Left for longer than seven days on public grounds. ad Junk Motor Vehicle — Any motor vehicle which does not display a current license plate and that: 1. Is partially dismantled or wrecked, or 2. Cannot be self-propelled or moved in the manner in which it originally was intended to move, or 3. Is more than five years old and appears to be worth less than one hundred dollars ($100) Motor Vehicle — Any machine designed or intended to travel over land or water by self- propulsion or while attached to a self-propelled vehicle. Sec. 12-7. Storage (a) No owner, occupant, tenant or ee i pewtsenenenaneshengens (already in the code) (b) No junk or abandoned vehicles shall be stored on any lot in a manner that can be § easily seen from a public right-of-way or from any property within 75 0’ of said lot except where the vehicles: (1) Are stored in an enclosed building, or (2) Are stored in an opaque fence that is meant to enclose the rear yard of a residential lot and which meets the requirements of sub-section (b) above, or (3) Are on the premises of a business enterprise being legally operated under the terms of the local zoning jurisdiction, or (4) Are being stored in an approved (or legally non-conforming) salvage yard operating in compliance with the local zoning jurisdiction, or (5) Are presently being restored to an operable stage (limited to one vehicle), or (6) Are located more than 750’ from any property line or public right-of-way. Sec. 12-11. Removal of Vehicles (a) Iredell County may require the removal of any vehicle that is deemed to meet the definition of a junk or abandoned motor vehicle, and that does not comply with Section 12-7 Storage of this ordinance. (b) Removal and disposal of vehicles by the County as provided by this section shall be in accordance with G.S. 153A-132, G.S. 153A-132.2. and G.S. 20, Article 7A, as amended. x*x*** * Commissioner Williams asked how the proposed amendment would relate to farm vehicles. Smith said that, generally, farm vehicles were exempt. He said, however, that if the vehicle happened to be dismantled, there might be a problem. Inspections/Planning Director Niblock added that an old silage truck used once a year would be allowed, because it would be covered in item two of the Junk Motor Vehicle definition. Commissioner Bowles asked Smith how many cars he felt would be out of compliance. Smith said “a lot.” Commissioner Johnson suggested for the planning board to review the amendment before the commissioners took any action. Mashburn said that if the amendment were approved, the county would be going from six abandoned vehicles (current zoning ordinance) to zero, unless the vehicles were in compliance due to the storage criteria. He asked if the commissioners wanted any changes prior to referring the amendment to the planning board. Mr. Mashburn also asked the planning supervisor to check with the other counties, that had enacted similar restrictions, to find out the disposal method they used for the out-of-compliance vehicles. The commissioners agreed to: 1. Revise the proposed amendment by allowing up to three junked or abandoned vehicles. However, if additional vehicles are added, the owner will have to comply with the criteria on all the vehicles. 2. Refer the amendment to the planning board. 3. Hold a public hearing, if one is needed, to adopt the amendment. (It was agreed the planning board would not hold the public hearing.) REQUEST FOR APPROVAL OF THE AUGUST 2001 REFUNDS AND RELEASES: County Assessor Brent Weisner explained the August refunds and releases. He said there were many changes due to the staff needing to eliminate personal property no longer located in the county. He said the month of August was a time when some of the bookkeeping corrections were made. Weisner then discussed House Bill 108, “An Act to Authorize Counties to Require the Payment of Delinquent Property Taxes Before Recording Deeds Conveying Property.” Mr. Weisner said this act would require the Register of Deeds to insure that all deeds being recorded had a certification from the tax collector indicating there were no delinquent taxes. Weisner said the counties that had requested the legislation were: Cherokee, Graham, Haywood, Jackson, Madison, and Swain. He asked permission for Iredell’s legislators to be contacted and advised that Iredell County desired to be included in the legislation. Weisner said a resolution would have to be adopted by the board before the requirement would be made of the Register of Deeds. He said the implementation of the legislation would add work to his department and the Register of Deed’s office, but overall, the certification requirement would be beneficial. Mr. Weisner said the only request he was making at this time was permission to add Iredell County to the listing of counties to be included in House Bill 108. WEST NILE VIRUS DISCUSSION: Health Director Ray Rabe discussed the confirmed case (dead bird) of the West Nile virus found in Cabarrus County. He said he wanted to share information on what his department had been doing to combat the health nuisance. Rabe said that due to the case being in a contiguous county, it was highly probable the virus was already in Iredell County. He said that in the past, pamphlets and flyers had been created and distributed. He also shared an activity listing that showed what precautionary measures had been taken to educate the public. Environmental Supervisor Sheeks said he had talked with private pest control companies in the county about the possibility of some type of mosquito spray program. He said that at the present, it would be difficult to implement a “spray program” due to a couple of factors. He said the sprayer would need an operator’s license and that liability issues would have to be resolved. Sheeks said a spray program probably wouldn’t be beneficial this year due to the mosquito season being about over. He said that if a contract could be worked out with a company during the winter months, the proper training and certification could be achieved prior to the spring 2002 mosquito season. Sheeks said larvicide chemicals killed immature mosquitoes, and adulticides were used on the adult mosquitoes. Rabe and Sheeks both said they did not favor the “fogging” method for mosquito abatement. BUDGETARY REPORTS AND UPDATES: Finance Director Blumenstein distributed project reports for the Stumpy Creek Park, the Lined Landfill Cell Ill, the Meeting Street Service Center, the Hall of Justice, and the Cooperative Extension Service Building. A Public School Building Capital Fund (PSBCF) Report was shared, and Blumenstein said a memo from the Local Government Commission had advised that deposits for corporate income taxes, restricted for the PSBCF, were actually lower than projected. She said the financing for Third Creek Elementary School would close in October, and she wanted to brief the board on how this project would be impacted by the PSBCF funding decrease. She said the 2001-02 budget included $1,609,560 in PSBCF money and that $959,560 was projected to be received in 01-02. She also said that $650,000 was expected to be “rolled forward” from prior years. Blumenstein said that due to the lower deposits, a reduction of $477,505 would occur. She said the board could “roll” the $477,505 appropriation into fiscal year 2002-03 using a portion of that year’s PSBCF. Blumenstein said this would meet the construction funding needs for Third Creek. Mrs. Blumenstein said she would seek a budget amendment in November. Another report shared by Blumenstein pertained to the State estimates on county population used to distribute state-shared revenues. She said there would be a slight decrease in the county’s share of sales taxes due to a population shift. Mrs. Blumenstein said the ad valorem tax payments were being received and that by November, the county would be near its normal collection level. She mentioned there had been delays with the tax bills this year, due to the City of Statesville delaying the establishment of its tax rate. She said the county’s fund balance was still around 10.4%. Blumenstein said the county still had not received the intangibles money ($1.2 million) from the state. She said this money was included in the 2001-02 budget, and adjustments would have to be made if the state did not deliver the money. ADJOURNMENT: Chairman Tice adjourned the briefing at 6:45 p.m. /) [ 5 Khu C tr Approved: Ui LITULL ad Adel - / Clerk to the Board IREDELL COUNTY BOARD OF COMMISSIONERS REGULAR MINUTES SEPTEMBER 18, 2001 The Iredell County Board of Commissioners met in Regular Session on Tuesday, September 18, 2001, at 7:00 p.m., in the Iredell County Government Center, 200 South Center Street, Statesville, NC. Present: Chairman Sara Haire Tice Vice Chairman Steve D. Johnson Tommy E. Bowles Karen B. Ray R. Godfrey Williams Staff Present: County Manager Joel Mashburn, County Attorney William P. Pope, Finance Director Susan Blumenstein, and Clerk to the Board Jean Moore. CALL TO ORDER by Chairman Tice. INVOCATION by Rev. Donna Smith, Associate Pastor for Fairview United Methodist Church. PLEDGE OF ALLEGIANCE TO THE FLAG was led by the following Iredell County employees: Tim Warren, Emergency Communications Brian Reeves, Sheriff's Department Chuck Gallyon, Fire Marshal Scott Bowling, Emergency Medical Services “God Bless America” was sung by the Rev. Smith. MOMENT OF SILENCE: A moment of silence was observed out of respect for the thousands of innocent Americans who were either killed or injured as a result of the terrorist attacks that occurred on Tuesday, September 11, 2001. (The attacks included the hijacking of four civilian aircraft with two of them crashing into the World Trade Center in New York City, one of them crashing into the Pentagon in Washington, DC, and the fourth crashing outside of Pittsburgh, PA.) RECOGNITION OF BOY SCOUTS: Boy Scout Troop 330, affiliated with Centenary United Methodist Church in Mt. Ulla, NC, was recognized and thanked for attending the meeting. ADJUSTMENTS OF THE AGENDA: by Chairman Tice to approve the following agenda adjustments. Revision - A Request to Refer to the Iredell County Planning Board a Proposed Solid Waste Ordinance Amendment in Reference to Abandoned or Junked Vehicles (During the briefing, the board agreed to refer the amendments to the planning board.) Added: - A Request to Include Iredell County in House Bill 108 , “An Act to Authorize Counties to Require the Payment of Delinquent Property Taxes Before Recording Deeds Conveying Property” VOTING: Ayes — 5; Nays - 0. PUBLIC HEARING Chairman Tice declared the meeting to be in a public hearing. CONSIDERATION OF THE ACCEPTANCE AND USAGE OF A LAW ENFORCEMENT BLOCK GRANT IN THE AMOUNT OF $36,812, WITH A LOCAL MATCH OF $4,090, FOR THE PURPOSE OF PURCHASING A REVERSE 911 INTERACTIVE COMMUNITY NOTIFICATION SYSTEM: Sgt. Neil Hayes said the sheriff's department desired to purchase the Reverse 911 system with funds available from a block grant. Hayes said the system would be beneficial because of its ability to reach a large number of people in a short period of time. Hayes said the system could be used in many different circumstances, €.g., the location of children or Alzheimer’s patients that had wandered away from home, and the notification of impending hazardous conditions (forest fires). Sgt. Hayes said communities would be alerted through a recorded telephone message. No one else spoke. Chairman Tice adjourned the public hearing. MOTION by Commissioner Ray to approve Budget Amendment 6A for the acceptance and usage of a law enforcement block grant in the amount of $36,812, with a local match of $4,090 to be derived from drug-seized funds, for the purpose of purchasing a Reverse 91] System Interactive Community Notification System. VOTING: Ayes — 5; Nays — 0. MOTION by Commissioner Bowles to approve the following eight (8) consent agenda items. VOTING: Ayes — 5; Nays — 0. :. REQUEST FROM LOWE’S COMPANIES, INC., FOR THE RELEASE OF ZONING AND SUBDIVISION JURISDICTION TO THE TOWN OF MOORESVILLE (see briefing minutes) 2. A REQUEST TO REFER TO THE IREDELL COUNTY PLANNING BOARD A PROPOSED SOLID WASTE ORDINANCE AMENDMENT IN REFERENCE TO ABANDONED OR JUNKED VEHICLES (see briefing minutes) 3. REQUEST FOR THE APPROVAL OF A WET DETENTION POND, A CASH BOND, AND AN OPERATION/MAINTENANCE AGREEMENT FOR JOHN LEGGETT, 1086 RIVER HIGHWAY, MOORESVILLE, NC (During the briefing, Planning Supervisor Ron Smith stated the owner had requested final approval of these three items. He said Mr. Leggett’s pond had been completed and inspected in accordance with Section 507 of the Iredell County Watershed Protection Ordinance. Smith said a $2,093.75 bond had been filed with the county to cover the cost of future maintenance and repairs.) 4, REQUEST FOR ABANDONMENT OF ROAD MAINTENANCE FOR A PORTION OF SR 1897-IVEY OAK ROAD DUE TO A REALIGNMENT PROJECT: (Smith said during the briefing that Division 12 with the North Carolina Department of Transportation had requested the maintenance abandonment of 3000 linear feet due to an improvement project.) 5. | REQUEST FOR APPROVAL OF THE AUGUST 2001 REFUNDS AND RELEASES & A REQUEST TO INCLUDE IREDELL COUNTY IN HOUSE BILL 108 , “AN ACT TO AUTHORIZE COUNTIES TO REQUIRE THE PAYMENT OF DELINQUENT PROPERTY TAXES BEFORE RECORDING DEEDS CONVEYING PROPERTY” The releases and refunds were: Releases $97,142.66 County 75,240.04 Solid Waste Fees 24.00 E. Alex. Co. Fire #1 13.63 Shepherd’s Fire #2 232.58 Mt. Mourne Fire #3 225.95 All County Fire #4 5,647.02 Statesville City 2,702.43 Statesville Downtown 0 Mooresville Town 10,019.28 Mooresville Downtown 0 Mooresville School 2,733.61 Love Valley 187.62 Harmony 0 Troutman 116.50 Refunds County 900.50 Solid Waste Fees 45.00 E. Alex. Co. Fire #] 0 Shepherd’s Fire #2 0 Mt. Mourne Fire #3 0 All County Fire #4 102.27 Statesville City 333.05 Statesville Downtown 0 Mooresville Town 39.90 Mooresville Downtown 0 Mooresville School 0 Love Valley 3,690.97 Harmony 0 Troutman 0 $ 5,111.69 by Commissioner Johnson to participate in the lawsuit against the United States Health Care Financing Administration (HCFA) with a financial contribution of $2,767 to be derived from funds in the legal expense line item. VOTING: Ayes — 5; Nays - 0. ANNOUNCEMENT OF VACANCIES OCCURRING ON BOARDS AND COMMITTEES Personnel Advisory Committee (2 announcements): The terms for Bob Foster and Jerry Burgdofer expire in October. APPOINTMENTS TO BOARDS & COMMISSIONS Adult Care Home Community Advisory Committee (3 appts.): No nominations were submitted, and Chairman Tice to postpone these three appointments until the October 2, 2001 meeting. VOTING: Ayes — 5; Nays - 9. Statesville Board of Adjustment-Extraterritorial Jurisdiction (1 appt.): No nominations were submitted, and Chairman Tice to postpone this appointment until the October 2, 2001 meeting. VOTING: Ayes — 5; Nays - 9. Recreation Advisory Board (1 appt.): Commissioner Johnson nominated Herb Morron. No further nominations were submitted and Chairman Tice Imoved| to appoint Morron by acclamation. VOTING: Ayes — 5; Nays — 0. UNFINISHED BUSINESS UPDATE ON THE SOCIAL SERVICES REQUEST OF AUGUST 21, 2001, TO RETAIN A CAROLINA ACCESS POSITION AND A FRAUD INVESTIGATOR POSITION DUE TO THE LOSS OF STATE FUNDING: Blumenstein said that in August, the DSS Director had requested to retain a Carolina Access Position and a Fraud Investigator Position. She said the request had been made due to the state cutting funds. Mrs. Blumenstein said the request was approved contingent upon the funds to retain the positions being available in the social services budget. Blumenstein said the department had $80,000 in lapsed salary funds for July and August. She said about one-half of the $80,000 was county funding. Biumenstein said the amount needed for October 1 through June 30 was approximately $36,000. She said the positions could continue with this amount. COUNTY MANAGER’S REPORT: The manager distributed a written activity report. He also reminded everyone about the Agricultural Resource Center’s Open House on Sunday, September 30, 2001, at 2:00 p.m. Mashburn said the festivities would be open to the public. ADJOURNMENT: Chairman Tice imoved to adjourn the meeting at 7:40 p.m. NEXT MEETING: Tuesday, October 2, 2001, 5:00 p.m. (briefing) and 7:00 p.m. (regular meeting) in the Iredell County Government Center, 200 South Center Street, Statesville, NC. VOTING: Ayes — 5; Nays - 0. Vy 4 ‘ /? h/) 4 yf Approved: _ ME , X00 I Mi ant. Sh f WW C2 / Clérk to the Board IREDELL COUNTY BOARD OF COMMISSIONERS BRIEFING MINUTES OCTOBER 2, 2001 The Iredell County Board of Commissioners met in Briefing Session on Tuesday, October 2, 2001, at 5:C% p.m., in the Iredell County Government Center, 200 South Center Street, Statesville, NC. Present: Chairman Sara Haire Tice Vice Chairman Steve D. Johnson Tommy E. Bowles Karen B. Ray R. Godfrey Williams Staff Present: County Manager Joel Mashburn, Finance Director Susan Blumenstein, Planning Supervisor Ron Smith, EMS Director Tracy Jackson, Fire Marshal Chuck Gallyon, Purchasing Agent Evie Caldwell, and Clerk to the Board Jean Moore. CALL TO ORDER by Chairman Tice. REQUEST FOR APPROVAL OF ADDITIONAL PERSONNEL FOR THE EMERGENCY MEDICAL SERVICES (EMS) DEPARTMENT: Dr. Steven G. Folstad, the medical director for the EMS Department, joined Tracy Jackson, the department head for EMS, to explain this request for additional personnel. Mr. Jackson said the medical community had concerns about out-of-county transports. He said the Iredell County Audit Review Committee met recently and agreed that a balance needed to be reached between dedicating enough EMS resources for out-of-county patient transfers while maintaining adequate coverage within the county. Jackson said the committee had made the following recommendations. 1. Refer non-emergency, routine patient transfers to other ambulance service providers. Utilize EMS for only life-or-death patient transfers. 2. Streamline the process for requesting an emergency patient transfer. 3. Institute a review process that will monitor policy compliance and reduce avoidable transfer delays. 4. Establish a minimum number of units that will be aliowed out-of-county at any given time, but allow the on-duty EMS Operations Supervisor the discretion to send additional units out-of-county during non-peak hours. 5. Request additional personnel and resources for EMS so that more than one ambulance could be sent out-of-county without jeopardizing in-county EMS coverage. Mr. Jackson said the following three options were being offered for consideration. OPTION 1 Add six (6) full-time EMT-Paramedics and an additional ambulance in order to improve unit availability and response coverage. Cost: $285,037. OPTION 2 Add three (3) full-time EMT-Paramedics in order to improve unit availability and response coverage. Cost: $91,081 OPTION 3 Provide enough part-time coverage to insure that a QRV will be staffed around the clock in order to improve unit availability and response coverage. Cost: $105,653 Commissioner Williams asked if any contracted services were available for the transports. Jackson said there were some, however, they were located out of the county. Commissioner Johnson asked if Options 2 and 3 were manageable. Jackson said yes, especially if the rescue squads could assist. Dr. Folstad said that Option 3 used part-time personnel, and this could create a scheduling “nightmare.” Jackson recommended Option _ The commissioners agreed to place the matter on the consent agen approval of Option 2, at a cost of $91,081. da with ADDRESSING ORDINANCE REWRITE: Planning Supervisor Smith explained the various zoning requests from his amendments, and the addressing ordinance rewrit Commissioner Johnson asked Addressing Coord department, the site plan requirement e. During his discussion on the rewrite, inator, Barry Whitesides, to review the signage for Reynolds Road and Bell Meade Avenue. New Business REQUEST FOR APPROVAL OF A RESOLUTION REQUESTNG THE IREDELL-STATESVILLE SCHOOL SYSTEM TO REFRAIN FROM ANY FURTHER ADMINISTRATIVE SALARY WERE RESTORED AND ACCOUNTING PROCEDURES WERE IMPLEMENTED: Commissioner Johnson sal system employee. Johnson said the employee had told him that prior t d he recently had a visit from a school o the school system’s budget cuts, she had a net monthly take home pay of $1221. Now, however, after the school system had made budget cuts, her net monthly pay was $781. Johnson said the employee’s work responsibilities were basically the same. Mr. Jo hnson said the cuts had created a hardship on many people, and he had written a resolution to state that the decisions and actions taken by the school system did affect many people. He also said that at a recent meeting with the commi guarantee against further budget cuts; however, a horized. Mr. Johnson then shared his resolution. administrative salary increase was aut ssioners, the school officials would not few days later a substantial Commissioner Williams said he didn’t know whether the resolution would help or hurt. He mentioned the board of commissioners had eliminated the financing for a new [redell-Statesville School Administrative Building. He said that by this action, the citizens knew the commissioners had concerns school system had balanced its budget. Mr. Williams said he had learned the Commissioner Ray also stated reservations about the resolution. Ray said she, too, was “appalled” when hearing about the pay increase, but there were different ways to express disapproval. Commissioner Johnson requested to add the resolution to the agenda. Commissioner Williams said he would be more inclined to vote for the resolution if it did not single out a specific administrative employee. Commissioner Johnson agreed to modify the resolution. ADJOURNMENT: Chairman Tice adj Approved: Mth w [4,201 ourned the briefing session at 6:39 p.m. zen é Zhe. CME // Clerk to the Board |/ v IREDELL COUNTY BOARD OF COMMISSIONERS REGULAR MINUTES OCTOBER 2, 2001 The Iredell County Board of Commissioners met in Regular Session on Tuesday, October 2, 2001, at 7:00 p.m., in the Iredell County Government Center, 200 South Center Street, Statesville, NC. Present: Chairman Sara Haire Tice Vice Chairman Steve D. Johnson Tommy E. Bowles Karen B. Ray R. Godfrey Williams Staff Present: County Manager Joel Mashburn, County Attorney William P. Pope, Finance Director Susan Blumenstein, Planning Supervisor Ron Smith, and Clerk to the Board Jean Moore. CALL TO ORDER by Chairman Tice. INVOCATION by Commissioner Johnson. PLEDGE OF ALLEGIANCE TO THE FLAG ADJUSTMENTS OF THE AGENDA: by Chairman Tice to approve the following agenda adjustments. Additions: *Request from the Airport Commission for Permission to Use Any Remaining Funds from the Water Line Project for Runway Extension *Request for Approval of a Resolution Calling for a Public Hearing on October 16, 2001, at 7:00 P.M., Regarding the Financing of the Former Lowrance Hospital/Lake Norman Regional Medical Facility (639 East Center Avenue, Mooresville, NC) Pursuant to an Installment Financing Agreement * Request for Approval of a Resolution Requesting the Iredell-Statesville School System to Refrain from Any Further Administrative Salary Increases Until Programs Have Beef Restored and Accounting Procedures Have Been Implemented VOTING: Ayes — 5; Nays — 0. PUBLIC HEARINGS Chairman Tice declared the meeting to be in a public hearing. REQUEST FOR AN AMENDMENT TO THE IREDELL COUNTY LAND DEVELOPMENT PLAN AND REZONING REQUEST: Deer Valley LLC Property, Case No. 0109-1 from Neighborhood Business Conditional Use District NBCUD) to Residential Agricultural District (RA) (Location: Southwest corner of Ostwalt Amity Road and Brawley Road): Planning Supervisor Smith said the owner/applicant (Deer Valley LLC) desired to rezone 2.05 acres of land from NBCUD to RA. (The property may be identified by PIN#4761-54-4455.) Smith said the owners had requested the zoning change due to the area not experiencing enough growth to attract retail development. Mr. Smith said that on September 5, 2001, the planning board unanimously recommended approval to amend the land development plan and the rezoning request. No one else spoke, and Chairman Tice adjourned the hearing. by Commissioner Bowles to amend the Iredell County Land Development Plan as it applied to Case No. 0109-1 and to grant the rezoning request from Neighborhood Business Conditional Use District to Residential Agricultural District. VOTING: Ayes — 5; Nays - 0. Chairman Tice declared the meeting to be in a public hearing and requested that all persons desiring to speak in reference to Case No. 0109-2, to come forward and be sworn in. REZONING REQUEST: Kenneth Koontz Property, Case No. 0109-2 from Residential Agricultural & Neighborhood Business to Highway Business Conditional Use District (Location: 2147 Charlotte Hwy, Mooresville, NC): Smith said the owner/applicant desired the rezoning for a 1.4 acre tract of land. Mr. Smith said the proposed usage would be anything allowed by the Conditional Permitted Uses. He said, however, that if the request were approved, the property would have to be developed according to the following Conditional Use Development Standards. Case # 0109-2 HB CUD Conditions of Use DEVELOPMENT STANDARDS; 1) Any new development construction shall be built according to Roadway Protection Overlay District requirements. 2) Outdoor Lighting shall not exceed 6-foot candles measured at ground level at any point within the property, and shall be installed in such a manner that the source of light (the bulb) is shielded and not visible from the roadway so that the primary cone of illumination does not extend beyond the property lines. (All lighting to be directed inward in such a manner so as not to produce glare onto residentially used property.) 3) Sign Standards: One identification sign (either free-standing or ground) per street front shall be allowed. The maximum height of the free-standing sign shall be fifteen (15) feet. The maximum Copy area, per side, of such free-standing or ground sign shall be fifty (50) Square feet. Wall signage shall not exceed 100 sq ft. of copy area per 4000 &Toss square ft. of building. 4) New development setbacks to be based on Iredell C. ounty Thoroughfare Plan Rights-of-Way, limit to one driveway cut onto US 21 -- a minimum of 200 feet north of Adventure Lane (private road). HB (HIGHWAY BUSINESS) CONDITION AL PERMITTED USES; Recreational Uses: ° Amusement arcades and indoor places of entertainment; including bowling alleys, pool rooms, skating rinks & batting cages. ° Auditorium, assembly hall; indoor theaters. ° Dance studios & schools, including aerobics. ° Fortune tellers, astrologers. ° Golf course, including pro shop. (See SR 17) ° Goif driving ranges. (See SR 15) ° Martial arts instructional schools. . Physical fitness centers. ° Public parks. ° Recreation facilities, public. Educational & Institutional Uses: aeucational & Institutional Uses . Ambulance services. * Colleges or universities. (See SR 22) ° Day care centers, nursery, kindergarten (6 or more). (See SR 23) ° Governmental offices. ° Hospitals, public & private. (See SR 22) ° Libraries. ° Museums & art galleries. ° Nursing & convalescent homes; congregate & group care. (See SR 22) ° Orphanages and similar philanthropic institutions. * Post offices. * Retreat centers, non-profit. (See SR 22) . Schools, including public schools & private schools, having a curriculum similar to those given in public schools. (See SR 22) ° Schools, specialty training, such as cosmetology, vocation or trade services, not elsewhere classified. Business, Professional & Personal Services Uses: ° Accounting, auditing, or bookkeeping. ° Administrative or managerial services. Advertising agencies or representatives. ° Agencies & offices rendering specialized services not involving retail trade such as real estate, insurance, advertising, architecture, engineering, & accounting and not listed elsewhere. ° Animal clinics & hospitals, including totally enclosed kennels operated in connection with animal clinics or hospitals. ° Automobile parking lots & facilities for permitted uses in the district. . Automobile parking (commercial). . Automobile rental & leasing. ° Automobile repair & service (excluding storage of wrecked or junked vehicles). (See SR 24) ° Automobile washing facilities. ° Banking, including loan offices & investment houses. * Barber & beauty shops. ° Bus stations. ° Chiropractor offices. ° Clothing alterations or repairs. ° Communicative facilities, including radio & television broadcasting excluding towers that exceed the height limits. | ° Computer maintenance & repairs. ° Computer services. | . Contractors offices (inside storage allowed, no outside storage). | * Convenience food stores. ° Dental offices & laboratories. | ° Doctor offices & laboratories. . Dry cleaning & laundry facilities. ° Economic, socio., or educational research. ° Employment agencies, personnel agencies. ° Equipment rental & leasing. ° Equipment repairs, light. ° Farm type enterprises such as vegetable stands, fishing ponds, horticulture, landscaping services, farm supplies, stables. (See SR 28) ° Finance or loan offices. ° Freezer lockers. | . Funeral homes. ° Insurance agencies. ' ° Internal service facilities, incidental to permitted uses, including cafeterias, day care facilities, snack bars, pharmacies, optical stores, similar retail activities when conducted, solely for use of employees, patrons, or occasional visitors; provided, such activities are within the principle building & advertising for it is not permitted beyond the premises. ° Laundromats. ° Law offices. ° Locksmith shops, including repair. ° Medical, dental, or related offices. ° Medical or dental laboratories. ° Motels & hotels. . Motion pictures productions. . Mini-warehouse. (See SR 30) ° Noncommercial research organizations. ° Office not classified elsewhere (no retail). | | | | | Optometrists & ophthalmologists. Photocopying & duplicating services. Photo finishing laboratories. Photography studio. Picture framing shop. Psychologist offices. Real estate offices. Rehabilitation or counseling services. Service stations (not including truck stops). (See SR 24) Shoe repair or shoeshine shops. Signs as regulated by Article XI. Stock, security or commodity brokers. Structures & uses clearly incidental to a permitted use. Tanning salons. Taxi terminals. Taxidermists. Travel agencies. Truck & utility trailer rental, sales & leasing, light. Upholstering & furniture refinishing. Utility company offices. Vocational, business or secretarial schools. Watch or jewelry repair shops Retail Trade Uses: Antique shops. Apparel sales. Appliance sales & service. Art studios & galleries. Arts & crafts sales. Automobile & truck dealers; new & used. Automobile parts & supply store. Bakeries, retail. Bicycle sales & repair. Book stores. Building supply dealers, specialty shops and other. Camera & photography; sales & service. Candy stores. Carpet sales & storage. Catalogue stores. Clothing shops. Computer sales. Dairy products stores. Department & variety stores. Drug stores & pharmacies. Electronic product sales. Fabric or piece goods stores. Farmers or produce markets. Floor covering, drapery or upholstery. Florist shop. Fuel oil sales. Furniture sales. Furniture repair, including upholstery. Garden centers or retail nurseries. Gift, novelty, & souvenir shop. Grocery store. Hardware store. Hobby & toy stores. Home furnishings, miscellaneous Jewelry sales & repair. Leather goods sales. Lighting goods sales. Miscellaneous retail sales. Music stores including instrument repair. Newsstands. Office supply stores. Optical goods sales. Paint, glass, & wallpaper stores. Pawn shops. Pet stores Radio & television, stores & repairs. ° Record & tape stores. ° Restaurants. ° Retail sales & service where not classified elsewhere, and where all retail sales & services are conducted within an enclosed building. ° Retail sales & service not classified elsewhere including outdoor storage. ° Service stations, gasoline (no major repair). (See SR 24) ° Shoe sales and/or repair. ° Shopping centers & malls. ° Sporting goods stores. ° Tire dealers & service. ° Tobacco stores. ° Video tape rental & sales. ° Woodworking shops, retail. Manufacturing and Industrial Uses: ° Printing & publishing. Public Works Facilities, Utilities, & Infrastructure Uses: * Electric transmission distribution poles, towers supporting cable, lines, & related appurtenances. * Governmental public works facilities, utilities, infrastructure & appurtenances. ¢ Natural gas distribution lines & related appurtenances. ¢ Sewage collection lines, pump stations & appurtenances. * Sewage treatment plants, non-governmental public. (See SR 49) * Telephone & television cable poles, towers supporting cable, lines, & related appurtenances. * Water distribution lines, booster pumps, storage facilities & appurtenances. Water treatment plants, non-governmental public. (See SR 49) * Wireless telecommunication towers & facilities. (See SR 50) SR = Special Requirement ceeEE The property may be identified by PIN#4658-54-6169. Smith said that on September 5, 2001, the planning board unanimously recommended approval of the rezoning request. John Kindley , speaking on behalf of Mr. Koontz, said the request was compatible with the surrounding land uses. NC, presented a petition against the rezoning. Mrs. Brown said the area already suffered from traffic congestion, and the rezoning would only make the problem worse. Mike Brown (opposition), a resident of 2148 Charlotte Highway, Mooresville, NC, said the community was against the rezoning. Mr. Brown said he was concerned about litter problems, and that he daily picked up trash along the roadside. No one else spoke, and Chairman Tice adjourned the hearing. by Commissioner Johnson, after reviewing and determining the finding of facts to be in order, to grant the rezoning from Residential Agricultural & Neighborhood Business to Neighborhood Business Conditional Use District for Case No. 0109-2. VOTING: Ayes — 5; Nays — 0. Chairman Tice declared the meeting to be in a public hearing. REZONING REQUEST: Farren Shoaf Property, Case No. 0109-3 from Highway Business to Residential Agricultural District (Location: Off Prison Camp Road and Turnersburg Hwy/US21): Smith said the applicant desired to rezone a one acre tract of land that could be identified by PIN#4757-21-5890. Mr. Smith said the zoning ordinance did not allow new residential development in any business zoning districts, and the petitioner had requested the down zoning for the construction of his private residence. Smith said the planning board, on September 5, 2001, voted unanimously in favor of the request. Farren Shoaf, the owner of the property, spoke and said the best zoning for the land would be residential. No one else spoke, and Chairman Tice adjourned the hearing. by Commissioner Williams to grant the rezoning request from Highway Business to Residential Agricultural in reference to Case No. 0109-3. VOTING: Ayes - 5; Nays — 0. Chairman Tice declared the meeting to be in a public hearing. REQUEST FOR AN AMENDMENT TO THE ZONING ORDINANCE PERTAINING TO ARTICLE XIV, SITE PLAN REQUIREMENTS: Smith said this request was influenced, somewhat, by the River Highway Plan and the need to obtain more information on non-residential site plans. He said the amendment called for more cooperation with the North Carolina Department of Transportation concerning driveway cuts, off-set intersections, and adherence to the Thoroughfare Plan. Smith said that on September 5, 2001, the planning board unanimously voted to approve the amendments. No one else spoke, and Chairman Tice adjourned the hearing. by Commissioner Ray to approve the amendments to the zoning ordinance pertaining to Article XIV, Site Plan Requirements as presented. VOTING: Ayes - 5; Nays — 9. The amendments are as follows (bold type an underlined sections). ARTICLE XIV. SITE PLAN REQUIREMENTS Section 14.0 General Prior to the issuance of any permits or the approval of any proposed development regulated by this Ordinance, a Site Plan shall be submitted for review and approval. All Site Plans shall be submitted to the Zoning Administrator. Site Plans that are required by this Ordinance to be approved by the Board of Adjustment, Planning Board, or Board of Commissioners shall be forwarded by the Zoning Administrator to the appropriate Board in accordance with the rules for reviewing Site Plans. All other Site Plans shall be subject to review and approval by the Zoning Administrator. An additional set of plans s shall be submitted _to the North Carolina Department of Transportation (NCDOT) for review and/or approval of a driveway permit. However, such permit shall not be issued until the Zoning Administrator has approved the site plan and signed the driveway permit for the proposed project. The Zoning Administrator shall also submit one (1) set of plans to the Lake Norman Marine Commission for review and approval in accordance with adopted standards of the Marine Commission for development of facilities located on oF adjacent to Lake Norman. Failure of the Lake Norman Marine Commission to respond to the plans within thirty-one (31) days after receiving them shall be interpreted as an approval. The Zoning Administrator shall develop and maintain a written set of standards to serve as the basis for the type, size, graphic media, number of copies, information to be shown, time of submittal and other similar matters in regard to the maps and documents required to be submitted in the administration of the Site Plan requirement. The written standards are intended to provide flexibility and as a general rule the requirements for the Site Plan are considered to be less detailed for projects without Special Requirements involving only Zoning Enforcement Officer approval and more detailed for projects requiring approval by a Board and those with Special Requirements. In addition to the specific information required to determine general zoning compliance, compliance with a Special Requirement or Proposed conditions for a Conditional or Special Use Permit, the following Site Plan information may be required: él Name, address and phone number of the property owner (or his agent) and the tax parcel number(s) of the property. * A boundary survey and vicinity map, showing the property’s total acreage, zoning classification(s), general location in relation to adjoining streets, railroads and/or waterways; date and north arrow. 3, Existing land use(s) and zoning of all adjoining properties. 4. Proposed use of all land and structures including the number of residential units (if applicable). 2 Proposed location and number of all structures, their approximate area and their approximate exterior dimensions. 6. A description of all screening, landscaping, and buffering as required by this Ordinance/or proposed by the applicant, including any parking lot landscaping. 7. All existing and proposed easements, reservations and rights-of-way. 8. Proposed phasing, if any, and approximate completion time for the project or phase. 9. Delineation of areas within the regulatory floodplain as shown on the official Federal Emergency Management Agency (FEMA) Flood Hazard Boundary Maps for Iredell County. 10. Compliance with Watershed Standards if applicable. 11. Traffic, parking and circulation plans, showing the proposed location and arrangement and size of parking spaces and ingress and egress to adjacent streets and a copy of comments made by the local district highway office concerning all proposed streets and street connections where applicable. 12. Setbacks, height and minimum building separation as required by the I~ dell County Zoning Ordinance. 13. A description of any outdoor lighting if applicable. 14. A description of any conditions placed on the property/project in conjunction with the approval of a special use or conditional use permit. 15. Location and description of any proposed signage. 16. Compliance with the Iredell County Thoroughfare Plan, if applicable. eek eK & Chairman Tice declared the meeting to be in a public hearing. REQUEST FOR AN ADDRESSING ORDINANCE REWRITE: Smith said his staff had been developing a comprehensive rewrite of the subdivision ordinance, and a part of this was the addressing ordinance. He said the addressing ordinance was implemented in the early 1990s to administer the county’s 911 addressing program. Smith said his staff was having to work with a document establishing the system when what they now needed was a document to maintain it. He said the rewrite would offer definitions, and it would detail specific road naming procedures. Mr. Smith said that on September 5, 2001, the planning board unanimously approved the rewrite. No one else spoke, and Chairman Tice adjourned the hearing. by Commissioner Johnson to approve the addressing ordinance rewrite as presented. VOTING: Ayes — 5; Nays — 0. (The corrected version of the Addressing Ordinance is now as follows.) Chapter 11 An. LL In General, 11-1—11-25 Art. IL. Naming of Roads; Addressing; Signs 11-26—11-46 ARTICLEI. IN GENERAL Sec. 11-1 -- 11-25. Reserved. ARTICLE II. Naming of Roads; Addressing; and Signs Sec. 11-26 Purpose; authority A) The Board of Commissioners recognizes a vital need to establish road naming and addressing procedures and authority, and to erect uniform signs throughout the county, to eliminate the duplication of road names and to promote the safety and well being of citizens. This article outlines policies and procedures for road naming and a uniform system of addressing for all properties and buildings throughout the county in order to facilitate provision of adequate public safety and emergency response services and to minimize difficulties in locating properties and buildings for public service agencies and the general public. B) The Board of Commissioners enacts this article in pursuance of the authority granted by G. S. Section 153A-239.1 j | | Sec. 11-27 Territorial Jurisdiction Iredell County Planning Department shall be responsible for assigning uniform and proper street names within Iredell County including the municipal jurisdictions. These standards are adopted to maintain efficient emergency response service by the Iredell County Emergency Communications (9-1-1) Center. Numbering systems and standards for the municipal jurisdictions of Statesville, Troutman, and Mooresville, as indicated on the Official Consolidated Road Name and Address Map, will be established and maintained by each jurisdiction, or by the 911 Coordinator, or designee by memorandum of agreement or contract. Sec. 11-28 Site Plan Requirements All land subdivisions that create a new road or road section in any jurisdiction within the county must submit preliminary and final plats, prior to recordation, to the 911 Coordinator, or designee for road name approval. All developments consisting of either multiple floors/levels, multiple units, or multiple structures ' located within the unincorporated area of the County or within jurisdictions for which the 911 Coordinator, or designee supplies numbering service and control by agreement, shall submit the final site plan to the 911 Coordinator, or designee for unit numbering prior to occupancy. Sec. 11-29 Definitions } | | Access: 4 means of ingress and egress from @ roadway to 4 building site oF parcel of land. Structure: All principal structures on 4 parcel of land or any material by the 911 Coordinator to require 4 Addressable to a parcel of land which is deemed improvement physical address. ants of a multi-tenant structure are ation: The walls separating ten individual physical address. pendent buildings and shall have an onsists of three (3) Anchor Separ considered inde or more units for rent. t: A building that c n municipal (city) Apartmen Avenue: A road that runs generally east to west, allowed only i jurisdictions (AV oF AVE). at contains the main entrance to the 1 below the floor th Basement: A floor oF leve building. dof C ommissioners. redell County Boar d by columns or ¢ Commissioners: J ersons, animals, OF Board 0 ga roof supporte Iding: A temporary OF permanent structure havin iter, housing, OT enclosure of p Bui walls and which can be used for the she goods. rtaken. or property where development is unde entral dividing medi nly Building Site: An area of land y wide street with a ¢ an; usage allowed 0 BL or BLVD). ard: An unusuall urisdictions, ( Boulev in municipal j A short road that returns to itself. with common areas and Circle: ownership of single units in a structure Condominium: The facilities. formation, on that contains street in nd other oftware based applicati to feed GIS applications a oad Data: As t data that can be used C onsolidated R and alias stree previous names, systems. d end right-of-way ending as 4 cul-de-sac. Court: A dea recede street name. 4 West, and will p South, East, an ass directions. ining to North, ol the use of comp onal: Perta fficial will contr Directi The Addressing O road (DR). ached curving secondary p of another or att Drive: A homes, placed one on to mmon walls. State or Federal roadway (HW or HWY). uding modular wo units, incl r more CO Duplex: T e and sharing one 0 side by sid Highway: A designated Federal thoroughfare system designed for national defense and population d movement (1-#). hes off another road and ends or connects to Interstate: A evacuation an rt, low traffic road that branc dary road (LN). o the same road at a different location (LP). Lane: A sho p: A short road that starts and returns ¢ ed or intended Loo structures OF any combination of several parcels of land occupi together with any accessory arcel of land or ple use oF structure, d by a princi Lot: Ap to be occupie uses and such access ways, parking areas, yards, and Open space required in these regulations. Mailing Address: Used by the US Postal Service for the purpose of delivery of the US Mail. Mailing address may or may not be identical to a Site-specific address. Mobile Home: A moveable or transportable dwelling unit, constructed in accordance with HUD standards and designed to be transported on its own chassis which may include one or more components that can be reattached for transporting the unit. Mobile Home Park: Any site or parcel of land under single ownership where land or units are rented, and community utility (ies) are provided for the occupancy of mobile homes. Official Street Name: Street name approved and recognized by Iredell County and Radio/Communications Services (ECOM). Parkway: Typically a four (4) or more lane roadway; usage allowed in municipal jurisdictions only, (PK or PKWY). Place: A road name suffix; usage allowed in residential subdivisions only (PL). Private Road: Any road that is not maintained by a governmental entity or agency through the use of public funds. Physical Address: A unique identifier for each addressable structure within the County. The minimum adequate address consists of a numeric indicator and approved street name and approved suffix. Public Road: Any roadway which is maintained by a governmental entity or agency through the use of public funds. Radio/Communications Service: Includes any radio communications, transmissions, dispatching or future Enhanced 9] 1 communications that may involve law enforcement. emergency, fire, or rescue operations, but not limited to these aforesaid operations. Road: A suitable suffix indicating a well-traveled secondary roadway often connecting with a US or NC primary highway, (RD). Street: A suitable suffix indicating a well-traveled roadway; usage allowed only in municipal jurisdictions (ST). Structure: Any building, whether residential, commercial, industrial, or institutional in nature and use. Structure Number: The numerical portion of the street address, as assigned by the ordinance administrator or his designee, in accordance with the Official Consolidated Road Data file of Iredell County. Thoroughfare: A general all-inclusive term for; roads (public or private), streets, drives, Cart ways, easements, rights-of-way, or any other word or words that means a way of access. Trail: An acceptable suffix for roadway names; usage allowed in residential applications only (TR). Unit Designator: The portion of the Physical Address used to distinguish individual units within the same structure. Waterfront Property: Parcels of land that are accessible by water. 10 Way: An acceptable suffix for roadway names; usage allowed in residential subdivisions only (WY). Vanity Names: Any thoroughfare name that contains the whole name or nickname that designates a specific person. Sec.11-30 Official Road Name and Address Data Base The 911 Coordinator, or designee shall maintain the Official Consolidated Road Name and Address Data Base, in digital format, for all jurisdictions served by the Iredell County ECOM Center, which includes the entire County and all the municipal jurisdictions within the county. Sec. 11-31 Road Naming Procedures A) All land subdivisions that create a new road or road section in any jurisdiction within the county must submit preliminary and final plats, prior to recordation, to the 911 Coordinator, or designee for road name approval. B) All roads, both public and private, shall be named, numbered, and have road name signs installed if three or more addressable structures are located on, and accessed by them. The 911 Coordinator, or designee, is hereby given the authority to refuse or accept any road name. C) Existing Road Name Changes If property owners desire to name a new road or change an existing road name, they must submit a petition with 100% of the property owners accessible from said road signing in favor of the name to the 911 Coordinator, or designee. Petitions are available from the 911 Coordinator, or designee, and the Iredell County Planning Dept. The petition for Name Change shall be presented before the Board of Commissioners for final approval as per G. S. 153-239.1. Sec. 11-32 Road Naming Guidelines A) Road names that are pleasant sounding, appropriate, easy to read, and relate to local history shall be promoted. B) The 911 Coordinator, or designee is authorized to add compass point directional names to a road name, example: East Davie Ave. Compass points may only be included in the body of a road name by writing as one (1) word, example: Northpoint Boulevard. eee nen eet een Cet ete - C) Road names, including prefix and suffix shall contain no more than 19 letters and spaces. D) A continuous public road, running primarily in one (1) direction should have only one (1) name. E) If a road jogs sharply for a substantial distance, the portion running in a different direction may be given another name provided that: i) The road jogs at an angle of at least sixty (60) degrees, ii) The portion of the road which jogs is at least five hundred (500) feet in length. F) The 911 Coordinator, or designee shall maintain a list of Road Names expressly prohibited. G) Road Naming actions expressly prohibited: | | | | | | | i) Use of initials, ii) Use of numbers either ordinal Or written, iii) Use of suffixes as primary road name, iv) Sound alike and deceptively similar names, v) Use of special characters such as hyphens, apostrophes, or dashes, vi) Old English spellings, vii) Vanity names. H) Permitted Prefixes and Suffixes The following is a list of approved suffix«s and acceptable abbreviations. No approved suffix shall be allowed within the street name. Name 2 Letter Abbreviation 3/4 Letter Abbreviation Avenue AV (municipal use only) AVE Boulevard BL (municipal use only) BLVD Circle CR CIR Court CT Drive DR Highway HW HWY Lane LN Loop LP Parkway PK = (municipal use only) PKY Place PL (subdivision use only) Road RD Street ST (municipal use only) Trail TR (residential applications only) Way WY (subdivision use only) Sec. 11-33 Responsibility for Naming Roads and Installing Signs A) Subdividers or other dedicators of public roads shall reimburse the County for the expense to make and to install signs at the intersections of all streets B) Road name changes initiated by petition shall be subject to a fee as described in the fee schedule, as well as the cost of all new signs associated with the change. Sec. 11-34 Road Name Signs and Standards A) Road signs and standards shall meet NC DOT requirements. B) In residential districts at least one (1) road name sign shall be mounted at each intersection. C) Road name signs shall be placed at least two (2) feet behind the face of a curb with a minimum clearance of seven (7) feet from the bottom of the sign to the projected edge of pavement. If there is no curb and gutter, the signs shall be placed behind the ditch line, out of the maintenance area. The lateral clearance from the road’s edge should be six (6) feet. D) Signs shall be located to optimize nighttime visibility. E) Signs shall be set in the center of the turning radius in such a way as to be visible from both intersecting roads. F) Signs shall be placed across the ditch line and shall not block regulatory or warning signs. Signs shall be located in conformance with safety factors related to fixed obstacles near the roadway. Sec. 11-35 Maintenance The County will assume responsibility for continuous maintenance of road name signs to protect and ensure that si gns remain in good condition. Sec. 11-36 Structure Numbering Procedures All roads that are Officially designated on the Consolidated Road Name and Address Data Base, whether public of private, located in the unincorporated areas of the county and the municipal jurisdictions for which the 911 Coordinator, or designee supplies numbering service and control shall be numbered uniformly and consecutively along the roadway centerline. Numbers shall be assigned along named thoroughfares as addressable structures are located on and accessed from them. A) Numbering Origin Point and Axis Lines The origin point, or axis, of the numbering system shall be located at the intersection of US 21 and US 64 in Statesville. The East-West dividing axis shall be US 21 between the Mecklenburg County line in the south to Yadkin County line in the north. The North-South dividing axis shall be US 64 between Rowan County line in the east to its intersection with Newton Dr. in Statesville then following US 70 to the Catawba County line in the west. These axes are the official origin points for the direction of numbering. B) Numbering System i) Each structure shall be assigned a structure number based on the number of the appropriate intervals of roadway centerline from the origin/axis point. The structure number shall be determined by a line perpendicuiar to the road centerline, which intersects the centerline of the house or driveway leading to the structure. The number at the point of perpendicular intersection shall be the number of the structure. In cases where a structure has a loop driveway or more than one driveway, the structure number shall be assigned to the driveway that best services the main access to the structure. ii) The lowest structure number possible is 100. Numbers shall be ‘ assigned at intervals of 21.12 feet along a roadway centerline, with , 250 intervals equaling one (1) mile. Thus, structure number 350 is one mile from origin point, 600 equals 2 miles, 850 equals 3 miles, 1100 equals 4 tiles, etc. Ascending numbers moving away from the axis/origin point shall be assigned odd numbers to the left side of the roadway. Even numbers shall be assigned to the right side of the roadway in a like manner. Sec. 11-37 Numbering Procedures for Special Circumstances A) Special Lot or Street Design i) Corner Lots Number assignment for corner lots will be made according to its road section nearest to perpendicular to its front door. Structures located on corner lots shall display official numbers on the structure facing the street from which the official numbers are assigned. Address assignment to corner lots prior to adoption of Pa these procedures may remain. Address assignments shall in no way interfere with zoning requirements. ii) Flagged Lots | Buildings obtaining access through a panhandle to a public street will be addressed to the public street to which they obtain access. If the lot contains three (3) or more principal structures that share a common access, the access shall need to be named as a private street for addressing purposes. iii) Private Driveways or Unnamed / Unplatted Driveways Three (3) or more addressable structures obtaining access on an unnamed, unplatted common drive, will require the naming of that drive before number assignment, regardless of the length of the | driveway. The street sign shall be the responsibility of the property owners served by the driveway and shall meet Iredell County sign standards and be erected by Iredell County. The street ; name may be selected by the property owners of the addressable structures and must meet naming standards of Section 11-32. iv) Waterfront Lots and Special Case Lots Waterfront lots will be numbered according to their access; some waterfront lots will be addressed on a case-by-case basis because of access unavailability. In addition to the standard requirements of displaying the address, structures located on waterfront property 15 ecenssencpssscenes tenet neserouanigpea aE Sec. 11-38 shall display official numbers on both the street and waterfront sides of the structure. B) Multi Unit Structures and/or Developments One copy each of the preliminary and the final site plan shall be submitted to 911 Coordinator, or designee for approval of street names and numbering of units prior to receiving preliminary and final approval, and the issuing of building permits. Multi-level buildings shall have 3-digit floor/level indicator numbers, (100, 200, 300,) following the physical (street) number (ex. 4503- 100, 4503-200 etc.). Individual units on each floor/level shall include the unit number into the floor identifier; example 4503-203 is unit number 3 on the second floor. Basement units will be identified with “B” prefixes (ex. 4503- B103, [or 4502-B203 in a building with more than one basement level]). Capital (Arabic) letters (A, B, C,) or suite numbers (101, 103, 105) may be used for units in one level structures that are not separated by an anchor wall. i) Shopping Centers Shopping centers shall be assigned an address number for each anchor separation. The individual shops shall then be assigned a capital (Arabic) letter or suite unit number identifier. When there are more anchor separations than block numbers available, then one number will be assigned to the entire structure. The interior units will be assigned a unit or suite identifier by the owner/manager. ii) Mobile Home Parks The owner of the mobile home park shall provide a detailed site plan indicating requested road names and unit identifiers, either capital (Arabic) letter or numeric identifier, at the time of submittal for special use permit to the Board of Adjustment to Iredell County Planning Department and Addressing Official. The Addressing Official will approve unit numbers and final road names. It shall be the responsibility of the mobile home park to display official numbers on an address post for each lot in accordance with Section 11-38 (below) of this Ordinance. ili) Townhouses Townhouse units shall be assigned a physical address number for each unit facing a named road. When developments create no internal access roads, these units may elect to number the buildings and then identify individual units with capital (Arabic) letters or numeric identifiers. The 911 Coordinator shall have the authority to treat townhouse developments on a case-by-case basis. Display of Official Address A) Time Constraints Within 90 days after notification of the assignment of, or change of a structure number, the owner of said structure shall post the assigned structure number in compliance with the requirements herein. B) Number Specifications i) All structure numbers shall be constructed of a durable material. Official numbers must be Arabic numerals. The color shall 16 contrast with the color scheme of the structure, and if mounted on glass, shall contrast with the background and be clearly visible. The minimum number size for residential structures OF units shall be (4”) four inches in height. All other structure numbers shall be a minimum of (6”) six inches in height. In all cases, a number size larger than the minimum size may be required in any instance where the minimum size does not provide adequate identification from the access road. ii) Waterside addresses must be placed within 75” of 760° contour line and display the street address number and the street name so that they are clearly visible and legible from the water. Numbers must be a minimum of 6”’ in height. C) Posting Locations ' i) For residential structures, the structure number shall be posted and maintained within a three (3) foot perimeter of the front entrance of the structure, in a location visible and readable from the road. For all other structures, the structure number shall be posted on the building face most readily visible from the road from which the number is assigned. Unit designators shall be posted at each unit within a three (3) foot perimeter of the primary entrance of the unit. ii) In the event that a structure, and therefore its posted number, is not visible from the road from which it is numbered, the assigned structure number shall also be posted adjacent to the driveway connection to the access road. Posting on the mailbox itself will not fulfill this requirement, however, structure numbers on the post supporting the mailbox are acceptable. é' iil) Individual buildings on lots created facing an unnamed driveway | shall be addressed off the public street from which it gains access. If the structure is more than 150 feet from the named road or is not visible from the named road, the address number shall be displayed on both the structure and at the end of the driveway Or easement that provides access to the structures, and be visible and legible | | | } from all directions of travel. iv) In all cases, the structure number shall be clearly displayed in such a way that the structure number can be identified easily from the street or road during both day and night. D) Maintenance of Structure Numbers Following the posting of the assigned number as required herein, the owner shall maintain the structure number at all times in compliance with the requirement of this article. The view of structure numbers and unit designators shall be unobstructed from the road. Sec. 11-39 Ordinance Administrator and Responsibilities A) The duly appointed 911 Coordinator, OF designee, is hereby given j authority to administer and assign county addresses, and to enforce the provisions of this ordinance. The Addressing Official, or assigns, shall be responsible for interpretation of this ordinance, and shall interpret questions arising from the enforcement of this ordinance. B) The ordinance administrator shall report to the Iredell County Commissioners, at their scheduled meetings as needed, to keep the members of the board informed of any pertinent addressing related matters and to provide them with a summary of any such matters. Sec. 11-40 Certificate of Occupancy Final approval for a Certificate of Occupancy for any structure or building erected or repaired after the effective date of this ordinance shall be withheld until permanent and proper structure numbers have been posted in accordance with the requirements herein. Sec. 11-41 Amendment Procedures A) Any amendment to this Code, the Consolidated Road Name Address Data Base, or the Addressing Jurisdiction Map established by this ordinance may be initiated by the Iredell County Board of Commissioners, Planning Board, Planning Department, or by any legal or equitable interest in property, or an agent authorized in writing to act on said owners behalf. A petition to change an existing road name initiated on the behalf of property owners fronting on such road shall follow the procedure set forth in Section 11-31 (C) of this ordinance. B) All petitions shall be in writing and filed with the County Planning Director, or assigns, and shall be heard at the next scheduled Board of Commissioners meeting. C) The County shall not name or rename a rowd or assign or reassign street numbers to a road until it has held a public hearing on the matter under the standards set forth in G.S. 153A-239.1. D) After naming or renaming a road, or assigning or reassigning street numbers on a road, the County shall cause notice of its action to be given to the local postmaster with jurisdiction over the road, to the Board of Transportation, and to any city within five (5) miles of the road. Sec. 11-42 Legal Status Provisions It shall be unlawful for any person: A) To display a different address or portion thereof except as provided by this ordinance or the “Consolidated Road and Address Data Base,” B) To name or designate the name of any private road except as provided by this ordinance, C) To establish or erect any road sign which does not comply with the standards set forth in this ordinance, D) To intentionally destroy, mar, or deface any county road sign. Sec. 11-43 Enforcement Procedures When the Addressing Official or Planning Director, or assigns, finds a violation of this ordinance, it shall be his duty to notify the owner or occupant of the property of the violation in writing in person or by first class mail to the owner listed on the county tax records. The owner or occupant shall immediately remedy the violation. Notification shall indicate the parcel and structure, the nature of the violation, and the measures necessary to remedy the violation. Sec. 11-44 Failure to Comply With Notice If the owner or occupant of a property fails to comply with a Notice of Violation, the owner or occupant may be subject to such remedies and penalties as may be provided for by State law or by Section 1.7 of the Code of Iredell County. 18 Sec. 11-45 Charges Affixed A) Iredell County or its authorized agent, by contract, is allowed to collect a fee for the provision of address assignment, 911 telephone service and those administrative costs directly associated with addressing and 911 service. B) The fee for such service shall be affixed not to exceed one dollar ($1.00) per month, per telephone number. Such fee is in accordance with N.C.G.S. 62A- 4(a). C) Actual operational costs for addressing and 911 shall be reviewed annually and only such actual costs will be prorated to each telephone number. by Commissioner Williams to approve the following five (5) consent agenda items. VOTING: Ayes — 5; Nays — 0. A Request for Approval of a Resolution Exempting the Announcement of the Surveying Requirements for Orthophotography Services: During the briefing session, Purchasing Agent Evie Caldwell said that in 1997 the county contracted with Aero-Dynamics Corporation for digital orthophotography services. She said the project included full aerial photography and digital mapping services for tax revaluation and mapping. Caldwell said it was now time to update the maps for the year 2003 revaluation. Mrs. Caldwell said the county had budgeted $85,000 for the work, and that Aero-Dynamics had indicated it could provide the work at $20,000 less than the original contract. Caldwell said that since this company was already familiar with the county and could insure perfect matches in map overlays and the digital database, the staff recommended that an exemption for announcement of the surveying requirements occur. She requested approval of the following resolution. RESOLUTION EXEMPTING THE ANNOUNCEMENT OF SURVEYING REQUIREMENTS FOR ORTHOPHOTOGRAPHY SERVICES WHEREAS, Iredell County has previously contracted with Aero-Dynamics, Inc., and this firm has proven to be qualified to perform all aspects of the orthophotography and digital mapping services in a timely and professional manner. NOW THEREFORE BE IT RESOL VED, pursuant to NCGS 143-64.31(b), that Iredell County declares exemption from announcement of surveying requirements for orthophotography. * kK OK a Request for Approval of the Firemen’s Relief Fund Trustees in Conjunction with the North Carolina Rural Fire District’s Report of Fire Conditions: At the briefing session, Fire Marshal Chuck Gallyon said that by state law, a Report of Fire Conditions certificate had to be filed before October 31“ of each year. He said the following names had been submitted by the fire departments for approval. Local Firemen’s Relief Fund 2001 Department #3 ad B&F/Troutman Joe E. Clodfelter Paul Henkel Central Nelson Cook Jim Reavis Cool Springs J.W. Page R. Morris Overcash Ebenezer Wayne Smith Harry Frye Harmony Kent Green Timothy Frye Lake Norman Suzie Delph Edward A. Neel Monticello Wayne Mayberry Mary Summers Mt. Mourne Chris Goodrum Gary Craven 19 Shepherds Kelly Robinson Donald Ww. McClain South Iredell! Bruce Kennerly Dale Burgess Trinity Kent Moore Bill Little Union Grove Nolen Shoemaker Jody Hoots Wayside Richard Oldfield Kenneth Hall West Iredell John Byers Tommy McNeely 3. Request for Approval of Budget Amendment #8, in the Amount of $91,081.00 (to be taken from contingency), for Additional Personnel in the Emergency Medical Services Department — Option 2 Proposal: This request was prompted by Iredell Memorial Hospital expressing concern about the availability of the EMS Department in transferring patients to out-of-county hospitals. Three different options were Presented during the briefing Session, with costs ranging from $285,037 to $91,081. The following option was approved, as presented by EMS Director Tracy Jackson during the agenda briefing. (This option uses an existing ORV and equipment to expand delivery of services. The Crown Vic currently assigned to the EMS Director would be re-assigned to the EMS Operations Supervisor. The EMS Director would utilize his Private vehicle Sor work.) Explanation of costs: Salaries & Benefits for 6 months $80,199.00 Part-time C, overage costs 3,929.00 Uniforms & Personal Protection 5,453.00 (2) Portable Radios 1,500.00 $91,081.00 Space for industrial development. Request for Approval of a Resolution Calling for a Public Hearing on October 16, 2001, at 7:00 P.M., Regarding the Financing of the Former Lowrance Hospital/Lake Norman Regional Medical Center Facility (639 East Center Avenue, Mooresville, NC) Pursuant to an Installment Financing Agreement: Chairman Tice introduced the following resolution. RESOLUTION CALLING A PUBLIC HEARING CONCERNING THE FINANCING OF A FORMER HOSPITAL FACILITY WHEREAS, the Board of Commissioners for the County of Iredell, North Carolina (the “County”) is considering the financing of the Purchase and renovation of an existing building for use as a government services building, Pursuant to an installment financing agreement (the “Agreement”); and 20 | | | | WHEREAS, said Section 160A-20 requires that, before entering into an installment financing agreement involving real property, the County shall hold a public hearing on such agreement; now, therefore, BE IT RESOLVED by the Board of Commissioners for the County of Iredell: Section 1. A public hearing with respect to the Agreement is hereby directed to be held on Tuesday, October 16, 2001, at 7:00 P.M., in the Commissioners’ Meeting Room, at the Iredell County Government Center, in Statesville, North Carolina. Section 2. The Clerk to the Board of Commissioners is hereby directed to publish notice of said public hearing, in substantially the following form, once at least ten (10) days prior to the date of the public hearing as required by Section 160A-20(g) of the General Statutes of North Carolina: NOTICE OF PUBLIC HEARING BY THE BOARD OF COMMISSIONERS FOR THE COUNTY OF IREDELL, NORTH CAROLINA CONCERNING THE FINANCING OF A FORMER HOSPITAL FACILITY PURSUANT TO AN INSTALLMENT FINANCING AGREEMENT NOTICE IS HEREBY GIVEN to all interested persons that the Board of Commissioners for the County of Iredell, North Carolina (the “County”) is considering the financing of the purchase and renovation of an existing building for use as a government services building pursuant to an Installment Financing Agreement (the “Agreement”). It is expected that the County will enter into a direct placement financing in an aggregate principal amount not to exceed $3,400,000 for the purpose of the financing described above. NOTICE IS HEREBY FURTHER GIVEN that the Board of Commissioners will hold a public hearing in the Commissioners’ Meeting Room at the Iredell County Government Center in Statesville, North Carolina, on October 16, 2001, at 7:00 P.M., or an adjournment thereof, at which time any person may be heard regarding the proposed Agreement. xx * * * Commissioner Johnson said he still had concerns about the financing; however, he did not want to prohibit the public from being allowed to speak in reference to the matter. by Commissioner Ray to approve the resolution calling for a public hearing on Tuesday, October 16, 2001, at 7:00 p.m., regarding the installment financing agreement for the former Lowrance Hospital facility. VOTING: Ayes — 5; Nays — 0. (Note: During the briefing session, Finance Director Susan Blumenstein recommended that the county not engage in refinancing the term bond for the 1992 Certificates of Participation at this time. She said the county would realize a savings of $102,000 if the refinancing occurred; however, a penalty of $140,000 would be imposed. Mrs. Blumenstein recommended for the board to wait another year and then review the matter.) Request for Approval of a Resolution Requesting the Iredell-Statesville School System to Refrain from Any Further Administrative Salary Increases Until Programs Have Been Restored and Accounting Procedures Have Been Implemented: Commissioner Johnson stated that an employee of the school system had expressed concerns about her salary. Johnson said the employee had suffered a $440 salary cut due to the school system’s budgetary cut backs. The employee said her job duties had not been changed, and that others had suffered the same fate. Mr. Johnson said that at a past meeting, the school system officials could not give any guarantees against further cuts. He said the board of education, however, still uncertain about 21 ~ er on whether or not additional cuts would be needed, authorized a substantial administrative salary increase for an employee. He said that people who depended on the school system for even a meager living were impacted by the decisions made by the school officials, and it was for this reason that he wrote the resolution. by Commissioner Johnson to adopt the following resolution. VOTING: Ayes — 5; Nays — 0. RESOLUTION CALLING FOR THE IREDELL-STATESVILLE SCHOOL BOARD TO REFRAIN FROM FURTHER ADMINISTRATIVE SALARY INCREASES UNTIL PROGRAMS ARE RESTORED AND ACCOUNTING PROCEDURES ARE FULLY IN PLACE TO PRECLUDE ANY FURTHER HARDSHIP UPON STUDENTS, TEACHERS, PARENTS, CAFETERIA WORKERS, MAINTENANCE PERSONNEL, AND ALL IREDELL COUNTY TAXPAYERS WHEREAS, a lack of consistency in accounting procedures, coupled with accounting irregularities, and a lack of oversight by the school board has resulted in a hardship on students, parents, teachers, Support personnel, and taxpayers; and WHEREAS, consistent and accurate accounting procedures, sound management, and oversight by elected officials are indispensable characteristics in the success of any school system; and WHEREAS, despite the hardship caused by accounting irregularities, and despite the fact that administrative personnel cannot give a guarantee against further cuts in this year’s school budget, a substantial administrative salary increase occurred; and WHEREAS, further cuts will cause further hardship. NOW, THEREFORE BE IT RESOLVED that the Iredell County Board of Commissioners calls upon the Iredell-Statesville School Board to refrain from any further increases in administrative salaries until programs are restored and accounting procedures are in place to preclude any further hardship upon students, teachers, parents, cafeteria workers, maintenance personnel, and all Iredell County taxpayers. ANNOUNCEMENT OF VACANCIES OCCURRING ON BOARDS commananors Adult Care Home Community Advisory Committee (2 announcements) Nursing Home Advisory Committee (1 announcement) APPOINTMENTS TO BOARDS & COMMISSIONS Adult Care Home Community Advisory Committee (3 appts.) : Chairman Tice nominated Cate Carroll. No further nominations were submitted, and Chairman Tice to close the nominations, appoint Carroll by acclamation, and to postpone the remaining two appointments until the October 16 meeting. VOTING: Ayes — 5; Nays - 0. Statesville Board of Adjustment-Extraterritorial Jurisdiction (1 appt.): No nominations were submitted, and Chairman Tice to postpone this appointment until the October 16 meeting. VOTING: Ayes — 5; Nays — 0. 22 apsoenset A»OY yory o pret’ ie app i Spang ba nyssHonet ,ounses WwW nibe Pe yma rep ¥ ew apyv pads piawy i . ain’ TING 23 syd yUNTY LAN sigkR > aE PUBS: qiument Ss al eqiul y . a TT > L hem Y git Aa Ms > ea ti? w jure, Resoe== yuck suul ier HAroyews au yoproxune? Ws ce ine Aceins irecs oruye* as posh es ‘. ye arte iS C pandene™ or 2 unne emacs ~ roimma*- c ynane®’ gE < yaRUObe Lan ih perv 1seF non srk sci ye pianinee Wal \ Nat i yrstth planes rye bhi pn i a scomins neeuinEe- pJov RNMES a: WW pM OY vabs tiie . n X j (EE i ™ AJ © ee - ‘ wt “CL wity *‘ ere Tre yo Le ws TUNG Cc ays Personnel Advisory Committee (2 appts.): Commissioner Ray nominated Mark Brady. Commissioner Johnson nominated Bill Spangler. Chairman Tice moved to appoint Brady and Spangler by acclamation. VOTING: Ayes -- 5; Nays — 0. COUNTY MANAGER’S REPORT: The county manager said the first installment for this year’s inventory tax reimbursement ($854,000) had been received from the state, but the county still had not received the intangible tax reimbursement ($1.2 million). New Agricultural Resource Center: Mashburn said the agricultural resource center project had approximately $30,000 to $50,000 in remaining funds. He said that since the Meeting Street project was not finished, he would like for the remaining funds to be diverted to this site. Abandoned or Junked Vehicle Ordinance: An unidentified man asked when the ordinance for abandoned or junked vehicles would be discussed. Planning Supervisor Ron Smith said the planning board would discuss the ordinance on October 3. 2001. Smith obtained the man’s telephone number and said he would advise him about upcoming meetings. ADJOURNMENT: by Chairman Tice adjourn the meeting at 8:05 p.m. NEXT MEETING: Tuesday, October 16, 2001, 5:00 p.m., and 7:00 p.m., in the Iredell County Government Center, 200 South Center Street, Statesville, NC. VOTING: Ayes — 5; Nays — 0. Approved: Ms tv 4b AGdl Zz. C Plax (me 7 - Clerk to the Board : | / V IREDELL COUNTY BOARD OF COMMISSIONERS BRIEFING MINUTES OCTOBER 16, 2001 The Iredell County Board of Commissioners met in Briefing Session on Tuesday, October 16, 2001, at 5:00 p.m., in the Iredell County Government Center, 200 South Center Street, Statesville, NC. Present: Chairman Sara Haire Tice Vice Chairman Steve D. Johnson Tommy E. Bowles Karen B. Ray R. Godfrey Williams Staff Present: County Manager Joel Mashburn, Finance Director Susan Blumenstein, ECOM/Emergency Management Director Larry Dickerson, Planning Supervisor Ron Smith, Planning and Code Enforcement Director Lynn Niblock, County Assessor Brent Weisner, DSS Director Don Wall, Sgt. Neil Hayes with the Sheriff's Department, and Clerk to the Board Jean Moore. CALL TO ORDER by Chairman Tice. UPDATE ON EMERGENCY PREPAREDNESS BY ECOM/EMERGENCY MANAGEMENT DIRECTOR LARRY DICKERSON: Dickerson was requested to update the board on emergency preparedness in light of national and local security concerns resulting from recent terrorist attacks. He said the full time and volunteer emergency services personnel were on alert, and they continued to train and equip themselves for emergencies. Dickerson said that all of the EMS employees were being required to attend a bio-terrorism training session this month. Mr. Dickerson said his department and the health department were sharing information with area agencies about chemical and biological materials. He said the board of health had received an update from each county water supplier about security precautions being used to protect their systems. Dickerson said the area hospitals were also busy in the development of training and educational exercises. He said the firefighters had been trained in hazardous material awareness. Mr. Dickerson said a county hazard mitigation plan was being written. Cousideration of an Installment Financing Agreement Regarding the Purchase of the former Lowrance Hospital/Lake Norman Regional Medical Facility located at 659 East Center Avenue, in Mooresville, NC, in an Amount not to Exceed $3.4 Million: Finance Director Blumenstein said Peter Michel, the county’s legal counsel for bonds and financings, had reviewed the documents for the former Lowrance Hospital purchase. She said the interest rate for six months would be 4.5%*. Blumenstein said that if the financing were approved, the closing would be in December. She said the loan cost per month would be $7,100. Support Services Director Jim Vernon added that $80,400 would be needed for architectural fees for the hospital remodeling. Blumenstein said the $80,400 could be taken from the Capital Reserve Fund and then reimbursed when the permanent financing was implemented. Commissioner Bowles said that when the Highway 150 (Plaza Drive) property was sold, he would like for the proceeds to be placed in the Capital Reserve Fund. (*Towards the end of the briefing session, the county manager announced he had received a telephone message from Paul Smith, of Lake Norman Regional Medical Center. Smith advised that the interest rate would be 5.5% instead of 4.5%.) Request for a Discussion Concerning Iredell County’s Transportation Improvement Program Priority Listing: Planning Supervisor Ron Smith and Planning & Code Enforcement Director Lynn Niblock reviewed the transportation improvement priority listing previously submitted to the state. Smith said the staff's recommendation matapeanemneanidaseien 2 would be to continue with the present listing since it had always been best to adhere to the projects until they were funded and finished. The following priority listing was explained by Smith. Priority | - U.S. Highway 21/1-40 Interchange & Widening Priority 1 - Brawley School Road (SR 1100) Interchange & Widening Priority Il] - U.S. Highway 70 - Widening from Fanjoy Road (SR 2318) to Salisbury Priority IV - 1-77/New Interchange at Cornelius Road (SR 1302) and Connector Road to Mazeppa Road (SR 2395) Priority V- U.S. Highway 21/NC 115 - widening from Troutman to Barium Springs Feasibility Request - River Highway (Hwy. 150) Commissioner Bowles asked about Priority IV, or the connector road to Mazeppa Road. He mentioned there were houses situated on the site. Smith said the Department of Transportation would have to purchase the properties. He said this was usually done during the right-of-way phase. Mr. Smith said his staff had been working towards a Rural Planning Organization (RPO) program. He said that if the RPO plan succeeded, it would help in accomplishing some of the improvement projects. No alterations were made to the transportation improvement priority listing. SATELLITE LIBRARY FOR THE TOWN OF HARMONY: Harmony Town Mayor John Ray C ampbell and Harmony Town Council Member Robert Moore attended the meeting and requested assistance on a branch library to be located in the northern part of the county. Commissioner Williams said the board had discussed the possibility of satellite libraries at the Winter Planning Session. He said the county, at the present, did not have a policy to use in the development of branch libraries. Mr. Williams said he wanted to propose that the county manager and the library director develop a funding and operating plan for the libraries. He said the plan could later be presented to the board for review. Commissioner Williams submitted the following motion to be approved during the 7:00 p.m. meeting. Motion that the Iredell County Board of Commissioners adopt the goal of establishing branch libraries by working cooperatively with the municipalities to jointly fund facilities and operations, and further, to direct that the county manager and the library director develop a funding and operating model for presentation to the board not later than December 1, 2001. The plan is to recognize the current funding for the libraries in Statesville and Mooresville and should only address expansion of the library system into other municipalities. Commissioner Williams said the Harmony officials were proposing to build a “modest library building on a slab.” He said Steve Messick, the Library Director, had determined that 8,537 library cards were issued to citizens in the Harmony area. Mr. Williams said the Harmony community would supply volunteers to help staff the facility. Commissioner Williams said the Harmony officials would supply the building and the volunteers, and the county would be asked to supply one employee and the books. He added that a written policy would allow other municipalities to have a similar arrangement. County Manager Mashburn said additional state library funds might be available if a branch library were established. Commissioner Williams suggested that a future meeting of the board of commissioners be held at the Harmony Town Meeting Room. Mayor Campbell asked, ass uming the pro might begin construction on the buil posal was approved, when the town ding. Mashburn said the county’s next budget would not be adopted until June of 2002. Commissioner Johnson added th at the branch library policy, to be w Mashburn and Messick, might dictate so ritten by me of the financial aspects of the arrang ement. Chairman Tice said that when the policy was presented and/or adopted probably offer some guarantee of the county’s interest in the Harmony library ADJOURNMENT: Chairman Tice adjourned the brie , it would proposal. fing at 6:35 p.m. Approved: __///p% lo - C. Ame One Clerk to the Board _ | | | | } | IREDELL COUNTY BOARD OF COMMISSIONERS REGULAR MINUTES OCTOBER 16, 2001 The Iredell County Board of Commissioners met in Regular Session on Tuesday, October 16, 2001, at 7:00 p.m., in the Iredell County Government Center, 200 South Center Street, Statesville, NC. Present: Chairman Sara Haire Tice Vice Chairman Steve D. Johnson Tommy E. Bowles Karen B. Ray R. Godfrey Williams (Arrived at the meeting at approximately 7:15 p.m.) Staff Present: County Manager Joel Mashburn, County Attorney William P. Pope, Finance Director Susan Blumenstein, and Clerk to the Board Jean Moore. CALL TO ORDER by Chairman Tice. INVOCATION by Commissioner Ray. PLEDGE OF ALLEGIANCE TO THE FLAG ADJUSTMENTS OF THE AGENDA: by Chairman Tice to approve the following agenda adjustments. Additions: * Request for Approval of Budget Amendment #12 for the Recognition of Additional Funds from the North Carolina Department of Transportation for the Rural Operating Assistance Program (pass-through grant for the Iredell Transportation Authority) * Request for the County Manager and Library Director to Develop a Policy Regarding Branch Libraries * Closed Session Regarding Personnel/G.S. 143-318.11 (a) (6) VOTING: Ayes — 4; Nays — 0. APPOINTMENTS BEFORE THE BOARD Presentation and Approval of a Resolution to Recognize the Problem of Child Abuse (Candlelight Vigil to be Held on October 22, 2001): MOTION) by Chairman Tice to approve the following resolution. VOTING: Ayes — 4; Nays — 0. RESOLUTION RECOGNIZING THE PROBLEM OF CHILD ABUSE WHEREAS, abuse and neglect of children is a family and societal problem of local, state, and national significance; and WHEREAS, it is important to recognize that children are abused at the hands of their parents and caregivers; and WHEREAS, 30 children are known to have died in North Carolina in the year 2000 due to abuse or neglect that was inflicted upon them by their parents or caregivers; and WHEREAS, it is important to remember the 30 known innocents who died in North Carolina during the year 2000. NOW, THEREFORE BE IT RESOLVED, that the Iredell Board of Commissioners calls upon Iredell County communities to dedicate October 22, 2001, as a day of remembrance for the unknown number of children who have died as a direct result of abuse and neglect and for the 30 innocent children known to have died due to abuse and neglect in North Carolina during the year of 2000. - BE IT FURTHER RESOLVED, that the Iredell County Board of Commissioners encourages the public to attend a Candlelight Vigil to be held Monday, October 22, 200] , 3:30 p.m., at the First Baptist Church, 815 Davie Avenue, Statesville, NC to remember these young victims and to focus on the problem of child abuse. Chairman Tice presented the adopted resolution to Mr. Randall Weatherman, the Chairman of the Candlelight Vigil Committee. PUBLIC HEARING Chairman Tice declared the meeting to be in a public hearing. Consideration of an Installment Financing Agreement Regarding the Purchase of the former Lowrance Hospital/Lake Norman Regional Medical Facility located at 659 East Center Avenue, in Mooresville, NC, in an Amount not to Exceed $3.4 Million: (Commissioner Williams arrived during this segment of the meeting.) Finance Director Blumenstein said the proposal before the board was for the county to enter into an installment financing agreement with the owner of the former Lowrance Hospital property for a period of six months. She said there would be an interest rate of 5.5% to purchase the property for $1.9 million. Blumenstein said the interest expected through the end of this fiscal year, if the transaction closed in early December, would be $52,250. She said interest in the amount of $8,700 would be due next July. Mrs. Blumenstein said this was well within the amount budgeted. She said a request would be made for the interest to not exceed 5.5%. Paul Smith (advocate) said he was representing the owner of the property (Lake Norman Regional Medical Facility/Hospital Management Association). Smith offered to answer any questions. He said expanded government and court facilities were needed in the southern end of the county, and the former hospital site would offer space for these services. Bob Dellinger (opponent): Mr. Dellinger read and distributed copies of the following prepared remarks. “ Thank you for letting me Say a few words regarding the possible purchase of the Lowrance Hospital building in Mooresville. I am Bob Dellinger, a resident of Iredell County for over 40 years. My wife and I own four improved residential properties in Iredell County with over 40 acres of land. | have been a county commissioner, served on the planning and zoning boards, and currently serve on the zoning board of adjustment. I was Chairman of the Mitchell College Board of Trustees when the Mooresville Center of MCC was opened. It is my opinion the county should not purchase the old hospital property based upon the following reasons. 1. The property is old and lacks energy efficiency. Utility costs and long-term maintenance would be very high. im It has multi-levels making it difficult to access all areas. 3. According to the county tax records, the total area within the building is over 108,500 square feet. The current space needs for county offices in Mooresville is less than 15,000 square feet. 4. The reported initial cost of the property is $1,900,000 with an estimated renovation cost for approximately 25,000 Square feet to be over $1.5 million. This is almost $3.5 million. Renovations and upkeep of the total building would be extremely expensive. 5. Currently, the property generates tax revenues for Iredell County of $16,696.09. Tax revenues for the Town of Mooresville is also $16,696.09 and for the Mooresville Graded School District the annual tax revenue is $4,440.45 for a total annual tax revenue of $37,832.63. This revenue would cease if the county purchased the property. 6. There have been some indications the county could renovate other areas of the property for rental to local businesses. If there is a need for this amount of additional lease space in the area of this property, this would take away from private enterprises that would pay property taxes. a There would be limited parking available for full lease utilization of the property. The parking that would be available would not be convenient to the entrances to the building. “As an alternative, the county should consider purchasing five to ten acres of vacant land in or near Mooresville and construct a new building with one level. “Recently, the newly constructed Agricultural Services Building located on Bristol Road was dedicated. This building has almost 25,000 square feet of usable space and is very efficient. Cost of this building as less than $2.5 million. A new building somewhat similar in construction and functional utilization to the Agricultural Building would provide space for the present and future for 10 to 20 years or more, at a reasonable initial cost. With the energy efficient factors, operating cost would be much lower than using an older building. A new building with adequate land for parking and possible future expansion would cost no more than the proposed purchase of the old Lowrance Hospital building with upgrading of 25,000 square feet or less of usable space. “ would also like to point out that when the Lowrance Hospital was sold to the Mooresville Hospital Management (Lake Norman Regional Hospital) in 1985 for $3,600,000, all of the money received was used by the Town of Mooresville in constructing the downtown civic center and in developing a South Iredell Industrial Park. “It is hoped you will consider the ultimate tax savings and continued tax revenues that could be derived from building a new building for the Mooresville area rather than purchasing an older building that would require untold ongoing expenses.” ----- End of Mr. Dellinger’s Remarks----- Wayne Frick (advocate), Director of the Mooresville Downtown Development Commission, said that a year ago a study was conducted on what Mooresville needed to do for future revitalization of the downtown area. He said his commission did not specify that it wanted to include the former hospital property in the study; however, it was later learned how much the site played in the revitalization since the downtown area only encompassed 2.5 blocks. Frick said he wanted the Iredell County commissioners to consider the hospital site as “a key part in the revitalization and not an isolated entity.” Bill Thunberg (advocate) said he was a business owner in downtown Mooresville. He said the appraised value of the former hospital site was $3.5 million while the purchase price was only $1.9 million. Mr. Thunberg said additional space for the courts, health services, and other governmental services were needed in Mooresville. He said that renovation to the hospital facility could be done faster than new construction. Thunberg said the revitalization would attract additional development and more revenue. Mooresville Town Mayor Al Jones (advocate) said the purchase amount was feasible and the consolidation of services in one building would be helpful. He said there was much growth in south Iredell and the purchase would save the county in the “Jong run.” Jones said the most beneficial advantage of the purchase would be the reduced cost for square footage. He also said the schedule for renovating would be faster than new construction. Tonda Gregory (advocate), President-elect for the Mooresville/South Iredell Chamber of Commerce, and the Postmaster for Mooresville, said that since 1994, there had been over a 75% growth in mail deliveries for the area. She said that for the next five to eight years, it was anticipated the growth would again double. Gregory said a new postal facility had already been built. She said long-range planning was needed. Melanie O’Connell Underwood (advocate), Economic Developer for Mooresville said the county had already agreed to build a new courtroom. She said the courts in Mooresville were “overflowing.” She said the county would find it difficult to buy and find land adequate for its needs. Underwood said she primarily looked for industrial properties, which were less expensive than space in the downtown area. She said that an industrial client was looking at 10 acres for a 60,000 sq. ft. building. Mrs. Underwood said the industrial property would cost a million dollars and the construction would be another $3 million. She said this would be an open-floored area and not office and court space, which would cost even more. Mark Childers (advocate), an attorney in the Mooresville area, said he had seen the court dockets grow “exponentially.” He said that on administrative court days, it was easy to see 600 to 700 people waiting in line at the Mooresville Municipal Building. He said in criminal court, he had often seen the courtroom overflowing with people. Mr. Childers said that by having court in Mooresville, it was a convenience to the victims and to the police officers. Childers said that a past speaker had spoken and said the county should not purchase the building because it was old. Mr. Childers said the Iredell County Government Center, where the public hearing was being held, was 100 years old. Buddy Hemric (opponent) said a recent newspaper article had quoted Chairman Tice as saying the purchase and renovation of the former Lowrance Building would be $4.1 million. He said that in the next couple of years, the Iredell-Statesville School System would need at least two more school buildings. Hemric said that at some point, a bond would be needed, along with probably a tax increase. Mr. Hemric said he had counted 190 parking spaces at the hospital site. He said the Mooresville ordinance read that it would take one parking space per employee during the shift of greatest employment plus one space for each 300 sq. ft. of gross floor space. Hemric said 300 to 400 spaces would be needed to be in compliance with the ordinance. He said, additionally, the county would probably have to hire an employee to monitor the rental space in the building, if it was not turned over to a rental management company. Chairman Tice said the $4.1 million, referred to by Mr. Hemric, included interest. Alice Stewart (opponent), past county commissioner, said she had been opposed to the purchase of the property ever since Sara Haire Tice had mentioned the possible availability at a retreat held in November 17, 1995, in Mooresville. Stewart said the board members were told the facility might be donated. Mrs. Stewart said she remembered that her comments were: “I am only one member of this board, but for my part, the answer is no. If this is such a great deal, why hasn’t Mooresville taken it? If this deal is so great, the offer would never have reached the county; especially with Mooresville needing a new town hall and police station.” Mrs. Stewart said the current board had not been following the established capital project needs list. She said the hospital purchase was not on the needs list. Stewart said the current board had approved the purchase with no regard for the library and DSS needs. Mrs. Stewart said the purchase would be just for Mooresville downtown revitalization. Stewart said the usage of taxpayer money for the hospital property would be the worst expenditure she had seen in her 16 years of service on the board of commissioners, with the exception of the $900,000 paid to the superintendents when the Statesville and Iredell County School Systems merged. David Boone (opponent) said that if the board agreed to purchase the property, it would be borrowing approximately $3.5 million to buy an old building that was several times bigger than what was needed. Boone said the county could build a new building for approximately the same amount, or less, than the purchase and renovation of the hospital property. He said there had been an argument that the hospital purchase would help in the Mooresville revitalization. Mr. Boone reminded the board members that they were elected county-wide, and it was not appropriate to ask the taxpayers of the whole county to revitalize one area of the county. Boone said it was very rare thai former commissioner Bob Dellinger, former commissioner Alice Stewart, and former commissioner David Boone would agree on something. He said the board and audience might conclude by this fact that there was a widespread consensus of opinion against the purchase. Boone suggested that rather than using the installment financing, a General Obligation Bond (GO) be reviewed. He said the GO Bond would have to be submitted to the citizens of the county and voted upon. Chairman Tice then adjourned the public hearing and introduced the following resolution. RESOLUTION DIRECTING FILING OF AN APPLICATION FOR APPROVAL BY THE LOCAL GOVERNMENT COMMISSION OF INSTALLMENT FINANCING AGREEMENT TO FINANCE THE PURCHASE OF A FORMER HOSPITAL FACILITY BE IT RESOLVED by the Board of Commissioners (the “Board of Commissioners”) for the County of Iredell. North Carolina: Section 1. The Board of Commissioners does hereby find, determine, and declare as follows: (a) The County of Iredell. North Carolina (the “County”) proposes to finance the purchase of a former hospital facility located in the Town of Mooresville pursuant to an installment financing agreement (the “Installment Financing Agreement”) with HMA: the County’s obligations under the Installment Financing Agreement will be secured by, among other things. a deed of trust on the Mortgaged Property (as defined in the deed of trust to be executed by the County as security for its obligations under the Installment Financing Agreement) . (Db) Purchase of the aforementioned property is necessary in order to provide modern and expanded facilities essential to the administration of the government of the County and the public health, safety, and welfare of its citizens. (c) Based on advice from knowledgeable parties as to current tax-exempt interest rates, the sums to fall due under the Installment Financing Agreement are not excessive for its stated purposes: moreover, the estimated cost of Said property is not excessive. (d) The County Attorney has rendered an opinion that the proposed undertaking is authorized by law and is a purpose for which public funds may be expended pursuant to the Constitution and laws of the State of North Carolina. (e) The Installment Financing Agreement, under the circumstances presently obtaining, is preferable to a general obligation bond issue for this purpose The County’s current fund balance is, in light of other requirements and prudent fiscal management, insufficient to fund the entire cost of said property. the County does not have the ability to issue sufficient non-voted bonds to purchase said property under the provisions of Article V. Sec. 4 of the North Carolina Constitution, and voting general obligation bonds for this purpose will result in unacceptable delay and additional cost to the County In addition, the facilities being financed are not eligible for revenue bond financing under The State and Local Government Revenue Bond Act (f) The estimated cost of financing the Project pursuant to the Installment Financing Agreement compares reasonably with an estimate of similar cost for general obligation bond financing therefor. The primary difference in cost results from slightly higher issuance costs. but this amount is insignificant when compared to the total cost of financing the purchase of said property (g) The debt management policies of the County have been carried out in strict compliance with law, including the filing of all required audits and reports with the Local Government Commission, and the County is within its statutory debt limit and is not in default with respect to any of its outstanding indebtedness . (h) The County estimates that no increase in the property tax rate would be required to raise sums to pay the estimated debt service to fall due under the Installment Financing Agreement for all of its stated purposes. (i) The County has made timely payment of all sums owed by it with respect to | | } | the payment of principal of and interest on all of its Outstanding debt obligations and has received no notice from the Local Government Commission or any holder concerning the County’s failure to make any required payment of debt service. Section 2. The Local Government Commission is hereby requested to approve the proposed Installment Financing Agreement pursuant to the provisions of Article 8 of Chapter 159 of the General Statutes of North Carolina, and the Director of Finance and Administrative Services is directed to complete all applications and execute all other documents required in connection with obtaining such approval. Section 3. This resolution shall take effect immediately upon its passage. eke & Commissioner Ray said that many months ago the board had taken under consideration the purchase of the former hospital. She said that in a 4-1 vote, the board agreed to the purchase. Ray said the public hearing was being conducted on the actual financing, and it was not being held to decide on the purchase -- this had already been done. Mrs. Ray said she had previously voted to purchase the property due to information provided by the county staff, and she still felt it was the right thing to do. Ray said she looked at the property purchase as being an investment and not so much as a revitalization aid. She said the purchase would help with the revitalization, but this was not the reason for buying the property. Commissioner Ray said the property would meet the long-range needs for the citizens in the southern end of the county. MOTION by Commissioner Ray to approve the resolution as introduced by Chairman Tice. Commissioner Williams asked if a Phase I Environmental Study had been completed. He also asked about the roofing on the building and the parking spaces. Support Services Director Jim Vernon said a Phase | study was approximately 70% complete. He said thus far, there was nothing “drastically wrong.” He said the roofing that had been constructed through the years was primarily “built-up roofs.” Vernon said minor problems had been noted on some parts of the structure, i.e., reglets, or where the counterflashing attached to the sidewalls or parapet roofs. He said there were about two or three leaks in the oldest section of the building. Vernon said there was one single-ply, ballasted membrane roof on the facility, and it appeared to be in good condition. In regards to parking, Vernon said he had a drawing indicating there were 235-240 parking spaces. He said this could probably be expanded to a maximum of 320 spaces. Vernon agreed that 400 spaces would be necessary if all four floors of the hospital were occupied. Commissioner Williams asked the county manager about the debt service. Williams asked if a tax increase would be needed. Mashburn said the debt service for the current year was already included in the budget. He said he would not anticipate concerns about debt service in future years, if normal growth was experienced. He said, however, that he didn’t have a “crystal ball.” Commissioner Bowles said he didn’t think the hospital purchase would be in the county’s short-term best interest; however, it in the long-term, the acquisition would pay off. Commissioner Johnson said he was the “lone dissenting vote” in the matter. Johnson said he had concerns about the board not adhering to the capital improvements listing. He said a needs assessment had been done in the past and future revenues were then reviewed. Johnson said the needs assessment had been coordinated with the anticipated revenues to develop a timeframe. Then, he said the staff had been directed to develop a plan to accomplish the projects, or to offer alternatives. He said that in regard to the hospital purchase, none of the procedures had been followed. Johnson said he believed in limited government, and he didn’t feel that governments should get into the real estate business, especially in regard to renting out floor space. Mr. Johnson said that at the present time, the county had $2.2 million in the capital project fund and $600,000 was undesignated. He said the county would also soon sell the property on Highway 150, and this money could be placed into the capital projects fund. Johnson said the county needed more court and health office space in Mooresville; however, everyone in Iredell County was being asked to pay for it. VOTING: Ayes - 4; Nays - 1 (Johnson) MOTION by Chairman Tice to direct Finance Director Susan Blumenstein to use $80,400 from the Capital Reserve Fund for architectural fees to be reimbursed when permanent financing was in place. VOTING: Ayes - 4; Nays — 1 (Johnson) MOTION by Commissioner Bowles to authorize that the proceeds from the sale of the Highway 150, Plaza Drive property, be directed into the Capital Reserve Fund. (Bowles wanted this motion to be recognized in conjunction with the hospital purchase. Mr. Bowles said the capital projects already established could continue on their timeframe and not be delayed. Bowles said this might alleviate some concerns about the projects being delayed.) Ray said she assumed this was being done as a “goodwill gesture.” She said it was her understanding that there were no other projects in the capital plan at this time. Mrs. Ray said she didn’t see where anything would be delayed. Bowles said there were no other project ordinances at this time. He said his motion would simply direct for the Hwy. 150 proceeds to be placed into the capital reserve fund where they would be safe for the projects already outlined. VOTING: Ayes — 5; Nays — 0. MOTION) by Commissioner Johnson to approve the following ten (10) consent agenda items. VOTING: Ayes — 5; Nays — 0. ‘i Request for a Discussion Concerning Iredell County’s Transportation improvement Program Priority Listing: (The listing was not altered from the one submitted in the previous year. The following shows the improvement requests that will be shared with the North Carolina Department of Transportation.) Priority | — U.S. Highway 21/I-40 Interchange & Widening Priority II — Brawley School Road (SR 1100) Interchange & Widening Priority III — U.S. Highway 70 — Widening from Fanjoy Road (SR 2318) to Salisbury Priority IV — I-77/New Interchange at Cornelius Road (SR 1302) and Connector Road to Mazeppa Road (SR 2395) Priority V - U.S. Highway 21/NC 115 — widening from Troutman to Barium Springs Feasibility Request — River Highway (Hwy. 150) ~ - Request for Approval of the September 2001 Refunds & Releases: (The following refunds and releases were approved.) Releases for September 2001 $ 188,666.83 County $ 116,498.63 Solid Waste Fees 4,082.00 E. Alex. Co. Fire #1 12.10 Shepherd’s Fire #2 433.43 Mt. Mourne Fire #3 167.72 All County Fire #4 6,162.98 Statesville City 16,473.71 Statesville Downtown 36.95 Mooresville Town 35,151.24 Mooresville Downtown 80.50 Mooresville School 7,963.03 Love Valley 564.76 Harmony 77.46 Troutman 862.32 Refunds for September 2001 57,673.31 County $ 25,561.46 Solid Waste Fees 25.00 E. Alex. Co. Fire #1 0 Shepherd’s Fire #2 86.47 Mt. Mourne Fire #3 6.25 All County Fire #4 52.06 Statesville City 1,281.51 Statesville Downtown 0 Mooresville Town 24,108.97 Mooresville Downtown 0 Mooresville School 6,411.97 Love Valley 0 Harmony 0 Troutman 139.62 a Request for Approval of Budget Amendment #9 for the Recognition of a Federal & State Grant in the Amount of $24,150 for the LINKS Fund (Assistance for Youth Leaving Foster Care): (The funds are used to help foster children who “age out” of foster care. The funding may be used for scholarships/conferences, transitional housing, and trust funds. ) 4. Request for Approval of Budget Amendment #10, in the amount of $74,148, for an Appropriation to Area Municipalities ($27,700 to the City of Statesville for an Equipment Reimbursement and $46,448 to the Town of Mooresville for an Equipment Reimbursement): (Both reimbursements were for radio console equipment expenditures to be paid out of 911 funds.) 5. Request for Approval of Budget Amendment #11, in the Amount of $2,000, for the Recognition of a Grant from the NC Department of Transportation (Bicycle Helmets): (Approval was given on September 4, 2001, for the sheriff's department to apply for the grant funds. The funds have been received, and a budget amendment is required.) 6. Request for a Decision Regarding the January 1, 2002 (New Year’s Day) Meeting of the Iredell County Board of Commissioners: (The board cancelled the meetings scheduled for January 1, 2002, and January 15, 2002. Instead, the board will hold a briefing and regular meeting on Tuesday, January 8, 2002, and a Winter Planning Session on Friday, January 25, 2002 and Saturday, January 26, 2002. i Request for the Appointment of an Acting Clerk to the Board from October 17. 2001 through October 26, 2001: Ms. Wendy Workman was appointed the Acting Clerk to the Board during Jean Moore’s (Clerk to the Board) absence from the office. | | 8. Request for Approval of the October 2, 2001 Minutes 9. Request for Approval of Budget Amendment #12 for the Recognition of Additional Funds from the North Carolina Department of Transportation for the Rural Operating Assistance Program (pass-through grant to the Iredell Transportation Authority): (Additional funds from the North Carolina Department of Transportation for the Rural Operating Assistance Program were received. The budget amendment change was for $25,365.) 10. Request for the County Manager and Library Director to Develop a Policy Regarding Branch Libraries: (This item was placed on the consent agenda with the following motion and directive being approved.) Motion that the Iredell County Board of Commissioners adopt the goal of establishing branch libraries by working cooperatively with the municipalities to jointly fund facilities and operations, and further, to direct the county manager and the library director develop a funding and operating model for presentation to the board not later than December 1, 2001. The plan is to recognize the current funding for the libraries in Statesville and Mooresville and should onl, address expansion of the library system into other municipalities ANNOUNCEMENT OF VACANCIES OCCURRING ON BOARDS & COMMISSIONS Animal Grievance Committee (one announcement) APPOINTMENTS TO BOARDS & COMMISSIONS Adult Care Home Community Advisory Committee (4 appts.): No nominations were submitted, and Chairman Tice moved to postpone these four appointments until the November 6 meeting. VOTING: Ayes — 5; Nays — 0. Statesville Board of Adjustment-Extraterritorial Jurisdiction (1 appt): No nominations were submitted, and Chairman Tice moved to postpone these four appointments until the November 6 meeting. VOTING: Ayes — 5; Nays — 0. NEW BUSINESS Commissioner Ray said that in the briefing session, the branch library item was added to the agenda. She said this indicated an interest in the expansion of library services. She said the new county library was scheduled for completion during 2003-2004. Ray said she had been looking at the DSS alternative the board might become involved with that would provide a sharing of the lease expense, should property be leased, and the federal government's input through the state in helping pay the lease. MOTION by Commissioner Ray that the funds earmarked for the DSS project be redirected to the library project, and further, that the library project be scheduled for completion during 2002-2003. Ray further requested for the staff to seek design qualifications from architectural firms with significant experience in library design and a good record of cost estimation and satisfactory project completion, and further, that the board instruct the county manager to pursue the option of leasing space for DSS expansion and report back to the board by the January planning session on the best option. Commissioner Johnson said he was understanding the motion would “flip-flop” DSS and the library project. He asked if the county was committing to leasing space for DSS or simply looking at all of the options. Ray said the county should look at all options. Commissioner Johnson said he understood that $5.4 million under the previously adopted schedule would be available for library construction and this included some accrued interest. He asked if the motion would negatively affect the $5.4 million since the county would not have enough time to accrue interest. Mashburn said the county had $3.1 million now, with $2.5 million scheduled to come in during this fiscal year, and $2.5 was to go into the fund next year. He said none of these figures included any interest earned on the funds. VOTING: Ayes — 5; Nays — 0. COUNTY MANAGER’S REPORT: Mashburn said a written activity report and narrative had been distributed. Budget Update: Blumenstein said a copy of the September capital project reports had been distributed. She said that in September the county’s general fund revenue balance was $10.6 million and expenditures were $20.1 million. Blumenstein said this showed that fund balance was important to provide cash flow before tax revenues started arriving. She said that one-half ($792,700) of this year’s appropriation from the state on inventory tax reimbursements had been received. Blumenstein said the inventory tax reimbursement that had been put on hold by the General Assembly was received in the amount of $1,125,230. She said this was approximately $75,000 less than what was budgeted. She said ad valorem taxes this current fiscal year were about three percent behind last year’s collections. Blumenstein said, however, the Register of Deed’s revenues were about six percent over budget, and the inspection revenues (permits) were over by about eleven percent. Blumenstein said she would ask the board to retain the freeze on certain capital items until the first distribution of sales taxes was received. She said this would probably be in November. ae CLOSED SESSION: Citing G.S. 143-318.11 (a) (6), Personnel, Chairman Tice Imotioned| to enter into closed session at 8:30 p.m. VOTING: Ayes — 5; Nays — 0. (Return to Open Session at 8:45 p.m.) ADJOURNMENT: IM OTION by Chairman Tice to adjourn the meeting at 8:45 p.m. NEXT MEETING: Tuesday, November 6, 2001, 5:00 p.m. and 7:00 p.m., in the Iredell County Government Center, 200 South Center Street, Statesville, NC. VOTING: Ayes — 5; Nays — 0. Approved: _ Appl . Z. 2 tp CMC / Clerk to the Board / / L 10 IREDELL COUNTY BOARD OF COMMISSIONERS BRIEFING MINUTES NOVEMBER 6, 2001 The Iredell County Board of Commissioners met in Briefing Session on Tuesday, November 6, 2001, at 5:00 p.m., in the Iredell County Government Center, 200 South Center Street, Statesville, NC. Present: Chairman Sara Haire Tice Vice Chairman Steve D. Johnson Tommy E. Bowles Karen B. Ray R. Godfrey Williams Staff Present: County Manager Joel Mashburn, Finance Director Susan Blumenstein, Fire Marshal Chuck Gallyon, Chief Deputy Rick Dowdle, Health Director Ray Rabe, and Clerk to the Board Jean Moore. CALL TO ORDER by Chairman Tice. REQUEST FOR A DISCUSSION PERTAINING TO A PROPOSED SOLID WASTE ORDINANCE AMENDMENT; CHAPTER 12 OF THE IREDELL COUNTY CODE, JUNKED & ABANDONED VEHICLES: Planning Supervisor Ron Smith explained the proposed amendments regarding junked and abandoned vehicles. He said conversations with other counties, that had similar junked vehicle regulations, revealed that when first adopted, there were increased calls and activities. Smith said, however, the calls leveled off after a few months. Mr. Smith said the Iredell County Planning Board on October 3, 2001, approved the amendments in a 7-4 vote. The vote, however, occurred after several revisions. One change was to include junked or abandoned sail boats. Another change made the regulations more stringent by allowing only one (1) junked vehicle on property that could be easily seen from a public right-of- way or from any property within 750’ unless they were enclosed, screened, or were on a legally operating, or legally nonconforming business site, etc. When asked how the procedure would work when vehicles were found to be in violation of the regulations, Smith said the General Statutes allowed the county to remove them. He said the vehicles would be towed, but the owner could get them back if he she paid the towing charges. Smith said a lien could also be placed on the owner’s property Commissioner Bowles voiced concerns about the amendments. He said, “We tax people and tax people and now we are telling them what they can have on their ow n property. This is too tight for me.” Commissioner Williams said he lived in the northern area of the county, and he didn’t think the regulations would be favorably viewed there. Commissioner Johnson said there might be citizens interested in the amendments al the 7:00 p.m. meeting. Johnson said he knew a public hearing had not been scheduled for the evening meeting, but he was interested in the public’s thoughts on the matter. Ben Garrison and Chairman of the Iredell Transportation Authority, along with Jerry Lundy, a member of the Board of Directors for the Workshop attended the meeting to discuss the community transportation program. Garrison said his board of directors recently decided to seek alternatives in the delivery of transportation services. He said that for the past four years, the Vocational Workshop, a nonprofit agency, had been serving as the lead agency. Mr. Garrison said that on October 31, 2001, a Request for Proposals was mailed to see if any private transportation agencies were interested in providing the service. Garrison said representatives with the North Carolina Department of Transportation had indicated to him that nonprofits were not the best agencies to be | | | | | | | supplying the transportation services. Garrison said a resolution needed to be adopted by the board of commissioners that would dissolve the Vocational Workshop's responsibilities as the lead agency. Mr. Garrison suggested that this occur at the commissioner’ s meeting scheduled on November 20. He also suggested that at the same time, a public hearing on the year 2003 Application for Community Transportation Program (CTP) services occur. County Manager Mashburn said the county had traditionally supplied the local match for the state transportation funding. Mashburn said he recently talked with Charles Glover in the Raleigh Department of Transportation Office about the services. Glover gave the following three options for the county. 1. Select another nonprofit to be designated the lead agency. 2. Bring the transportation services under the county as an individual department. 3. Recruit a private agency to administer the program. Commissioner Williams asked why the Vocational Workshop wanted to be relieved of the lead agency's responsibilities. Garrison said there had been turnover with the transportation coordinators. He said ition. He also said that in the past four years, three different individuals had held the post it was difficult for one nonprofit to seek transportation payments from other nonprofits. Garrison said there was an Iredell Transportation Committee already established, that could be used in an advisory capacity. Lundy said the Workshop assumed the lead agency responsibilities to try to hold down costs. He said, however, the demand and the number of clients/riders had grown. Mr. Lundy said the Workshop Board of Directors had decided that providing transportation services was not the Workshop’s key goal or mission. He said the Workshop’s goal was to train the mentally and physically handicapped so they could be gainfully employed. Lundy said the basic problem was growth, and there were a number of companies in the private sector that could provide the service. Garrison then shared the following transition plan. Iredell County C ommunity Transportation Program Transition Plan October 11, 2001 Brief History: In February 1998, the Iredell Vocational Workshop was appoint to serve as the lead agency in the county for transportation serv! provider of services. In March 1998, the Iredell Vocational Workshop received funding from the county and the NCDOT/PTD to hire a Transportation C oordinator to begin the process of developing 4 consolidated transportation system. This process was accomplished and the non July 1, 1998. Initially, the goal was to provide human consolidated system began operatio service transportation. Over the last four years there has been an ever-increasing interest and growth in funding for the provision of services to the general public. ed by the County Commissioners ces and to serve as the single The Board of Directors of the Iredell Vocational Workshop met on May 15, 2001, ata called meeting, to discuss transportation issues and problems. It was the consensus of the Workshop Board that the Iredell Vocational Workshop should contact Mr. Joel Mashburn, County Manager, to discuss concerns and look at other alternatives to provide the service. The Workshop Board wished to assist Mr. Mashburn with this process. The Iredell Vocational Workshop Director, Ben Garrison, and Board member Jerry Lundy met with Mr. Mashburn and have had other discussions with Mr. Mashburn regarding possible alternatives for the system. Mr. Mashburn has visited NCDOT/PTD and contacted other counties lated to what plan is best for Iredell County, how to develop a working Mr. Mashburn and Ben Garrison traveled to Raleigh r 11, 2001 to meet with Mr. Charles Glover, NCDOT/PTD Director of Planning. A seeking information re plan, and when the plan should be initiated. on Octobe preliminary plan was developed as follows: * Meeting of the Board of Directors of the [redell Vocational Workshop to review proposed plan: October 18, 2001 * Meeting of the Iredell County Board of C ommissioners to discuss and adopt the plan: November 6, 2001. * Develop a joint resolution between the Board of Directors of the Iredell Vocational Workshop and the Iredell County Board of Commissioners dissolving the lead transportation agency status of the Iredell Vocational Workshop and shifting the lead agency status to the county, effective July 1, 2002. Target Date for Resolution: November 20, 2001. ¢ Iredell Vocational Workshop staff is to a prepare an RFP with the goal of turning the day-to- day management and operations over to a private operator. Complete RFP preparation process and send out RFPs by October 31, 2001. Receive RFPs from private operators by December 15, 2001. Announce private operator no later than January 15, 2002. Private operator begins providing service on April 1, 2002, or sooner if possible. On July 1, 2002 the contract with the private operator will revert to the County when the County becomes the lead agency. DOT vans will be leased to the County (no charge), who in turn will lease these vehicles to the private operator. All new vehicles through the NCDOT grant process will be assigned to the County © The Iredell Vocational Workshop will begin preparing the NCDOT/PTD grant application to meet the December 14, 200] deadline. This application for FY 2002-2003 will actually be prepared for the County, in that the County will become the lead agency. The Resolution and Assurances required for this application will be signed by the County Commissioners and County Attorney because of the lead agency status. * The Iredell Vocational Workshop, while serving as the lead agency, will work with the Iredell Transportation Advisory Board to seek input related to the provisions of services to the general public. Possible public forums, surveys, etc., should be considered to seek input from the community. * The County will use NCDOT Administrative funds to hire a Transportation Manager effective July 1, 2002 to prepare grant applications, monitor the private operator, provide planning for future needs or services, and address complaints or concerns of agencies or the general public. Summary of key dates: October 18, 2001 Meeting of the Board of Directors’ Iredell Vocational Workshop October 31, 2001 RFPs mailed out to private contractors November 6, 2001 Meeting with the Board of Commissioners Re: Transition Plan November 20, 2001 Meeting with the Board of Commissioners Re: Joint Resolution December 14, 2001 Completion of FY 2002-2003 CTP Grant application December 15, 2001 Deadline for the receipt of RFPs from private operators January 15, 2002 Announce private operator April 1, 2002 Private operator takes over service delivery from IVWS July 1, 2002 Iredell County becomes lead agency and assumes contract with private operator Prepared by: Ben Garrison 10/12/2001 The county manager said the board was being asked (1) to approve the transition plan, and (2) to call for a public hearing about the year 2003 Community Transportation Program Application. REQUEST FOR APPROVAL OF BUDGET AMENDMENT #13 FOR THE RECOGNITION OF A SECOND-YEAR GRANT FROM THE GOVERNOR’S CRIME COMMISSION FOR PIEDMONT MEDIATION’S “JUVENILE VICTIM OFFENDER PROGRAM” AND A REQUEST FOR APPROVAL OF _ BUDGET AMENDMENT #14 FOR RECOGNITION OF A REDUCTION IN A GRANT FOR THE CRIMINAL JUSTICE PARTNERSHIP PROGRAM _IN ACCORDANCE WITH STATE CUTS: Finance Director Biumenstein said Budget Amendment #13 was being requested because the $25,030 pass-thru grant for Piedmont Mediation was not included in the FY 2001-02 budget. She said the amendment would recognize the second-year grant funding from the Governor’s Crime C ommission. In | | reference to Budget Amendment #14, Blumenstein said the state had reduced a grant for the Criminal Justice Partnership Program (CJPP) by $12, 930. Mashburn said the contract with Appropriate Punishment Options, the administrator for the CJPP, needed to reflect the reduction. REQUEST FROM THE SHEFFIELD-CALAHAN VOLUNTEER FIRE DEPARTMENT FOR APPROVAL OF A BUDGET AMENDMENT FOR THE PURCHASE OF A $15,000 REPLACEMENT TANKER (FUNDS FROM RESERVE TRUCK FUND): Fire Marshal Chuck Gallyon said the Fire Tax District Board on August 14, 2001 approved the $15,000 purchase of a replacement tanker for the Sheffield-Calahan VFD. REQUEST FROM THE SOUTH IREDELL VOLUNTEER FIRE DEPARTMENT FOR APPROVAL OF A LEASE PURCHASE AGREEMENT WITH UNITED FINANCIAL OF NORTH CAROLINA, INC., IN THE AMOUNT OF $137,000 FOR A 2001 INTERNATIONAL FIRE TRUCK AND FOR THE REFINANCING OF $20,000 IN EXISTING DEBT: Brian Weatherman, the Chairman of the Board of Directors for the South Iredell VFD, assisted Fire Marshal Chuck Gallyon in explaining this request. Weatherman said his department desired to lease purchase a 2001 fire truck at a cost of $137,0U0 and to consolidate the loan with existing debt of $20,000. He said the interest rate would be 5.69% for 10 years with an annual payment of $23,000. Weatherman said there was not a pre-payment penalty; however, a 30-day notice was required. REQUEST FOR APPROVAL OF A CONTRACT WITH EMERGENCY SERVICES CONSULTING GROUP (ESCG) FOR AN ASSESSMENT OF THE VOLUNTEER FIRE DEPARTMENTS’ FACILITIES, APPARATUS AND EQUIPMENT: Gallyon said the most recent assessment on the fire departments occurred in 1992 at a cost of about $4,000. He said a request for proposals was recently sent and the recommended company for the new, ten-year assessment was Emergency Services Consulting Group at a cost of $6,200, plus expenses of $700. Mr. Gallyon said the county budgeted $11,000 for the assessment. Gallyon said Richard Trexler, with ESCG, would be project manager. (ESCG projected that 120 days would be needed for the assessment.) REQUEST FROM THE SHERIFF’S DEPARTMENT FOR ELAINE W. MARLOWE AND TERRY LEE BECK TO BE DESIGNATED DEPUTY FINANCE OFFICERS: Chief Deputy Rick Dowdle, with the Sheriff's Department, requested that Elaine W. Marlowe and Terry Lee Beck be designated deputy finance officers in order for checks to be written from the Inmate Agency Account. REQUEST FROM THE SHERIFF’S DEPARTMENT FOR APPROVAL TO TRANSFER COMMISSARY FUNDS FOR THE PURCHASE OF TWO CANINES, A LAP TOP COMPUTER, AND A WEB SITE: Chief Dowdle said he was requesting the transfer of commissary funds to the appropriate line items for the purchase of the following items. Two canines (one to replace a retired animal and one to be used at the jail) $21,200 Lap Top Computer 2,400 Web Site 2,000 Also, Dowdle said he requesting the purchase of a $1,000 surplus school bus. He said the jail was overpopulated, and he was trying to find a solution. Dowdle said he had been talking with Department of Correction officials in Raleigh about the possible usage of one of the former prison buildings on Highway 21. Chief Dowdle said the building he was reviewing was less than ten-yeers old, and it had a fairly new HVAC system along with an upgraded fire alarm system. He said the Iredell-Statesville School System had a surplus bus for sale, and it could be used to transport inmates from the jail to the former prison facility. Dowdle said he had not received official approval from the Department of Correction; however, the school system needed to have a firm answer on the bus in the next few days. He said the jail capacity was 200 and the average population was 230; not counting “weekenders.” Dowdle said the jail had two vans, but they were designated for the road crews. Commissioner Williams asked how food would be served at the former prison site. Dowdle said this would not be a problem - - it would be cooked at the jail and transported to the site. Update from Sheriff Phillip Redmond on Security Measures Being Taken Arising from Recent Terrorism Attacks on the United States: Chief Dowdle distributed copies of a letter from Sheriff Redmond about local security measures. The letter contained information about: An Emergency Response Plan being established by the Sheriff's Dept. A security survey of the justice center being conducted. A bioterrorism response procedure being developed. A Multi-Agency Hazardous Materials (Haz-Mat) Team for Iredell County being established. 5. The possible usage of portable x-ray machines for security purposes at special events. 6. An Identification Card System that had been purchased. (New photo ID. cards have been issued for all employees of the sheriff's office. The cards will also be made for other county employees. Should a member of the public desire to have an identification card, there will be charge of $5.) ype REQUEST FOR APPROVAL OF A CAPITAL PROJECT ORDINANCE FOR THE IREDELL COUNTY GOVERNMENT SERVICES BUILDING IN SOUTH IREDELL FOR $3,340,000: Finance Director Blumenstein gave an update on this matter. She said the staff now wanted to write the initial ordinance for $80,400 instead of $3,340,000. She said the county could go ahead and select an architect ($80,400) and later amend the ordinance for the other items (asbestos removal, construction/renovation, HVAC, and plumbing/electrical). Commissioner Bowles said Support Services Director Jim Vernon had received a “clean” report concerning the environmental assessment of the former hospital building. ADJOURNMENT: Chairman Tice adjourned the briefing session at 6:45 p.m. ‘Clerk to the Board Approval: sites ae Ate! <fltal Lh wm LMC iz {IREDELL COUNTY BOARD OF COMMISSIONERS REGULAR MINUTES NOVEMBER 6, 2001 The Iredell County Board of Commissioners met in Regular Session on Tuesday, November 6, 2001, at 7:00 p.m., in the Iredell County Government Center, 200 South Center Street, Statesville, NC. Present: Chairman Sara Haire Tice Vice Chairman Steve D. Johnson Tommy E. Bowles Karen B. Ray R. Godfrey Williams Staff Present: County Manager Joel Mashburn, County Attorney William P. Pope, Finance Director Susan Blumenstein, and C lerk to the Board Jean Moore. CALL TO ORDER by Chairman Tice. INVOCATION by Commissioner Bowles. PLEDGE OF ALLEGIANCE TO THE FLAG ADJUSTMENTS OF THE AGENDA: by Chairman Tice to approve the following adjustments to the agenda. Additions: *The contract for Appropriate Punishment Options will be revised by deducting $12,340 to reflect the state cut in grant funds. *The Sheriff's Department added a request to purchase a surplus school bus ($1,000) out of commissary funds. *Closed Session for Property Acquisition/G.S. 143-318. 11(a) (5) Deletions: *The request from the Health Department for approval to apply for a Healthy C arolinians’ Grant was deleted from the agenda. Revisions: eThe Capital Project Ordinance for the Iredell County Government Services Building in South Iredell was reduced from $3,340,000 to $80,400 (architectural fees) MOTION by Commissioner Johnson to further adjust the agenda by deleting Item A Under Administrative Matters entitled: Request for a Discussion Pertaining to 4 Proposed Solid Waste Ordinance Amendment; Chapter 12 of the Iredell County Code, Junked & Abandoned Vehicles, due to the lack of a unified decision by the board of commissioners, and further, during the terms of the present board members, to stipulate that if the topic is presented again, it be done in a public hearing. VOTING ON JOHNSON’S MOTION: Ayes 5: Nays - 0 VOTING ON CHAIRMAN TICE’S MOTION: Ayes — 5; Nays - 0. (Approximately 75 people attended the meeting in reference to the junked or abandoned vehicle amendment.) PUBLIC HEARING Chairman Tice declared the meeting to be in a public hearing. Zoning Ordinance Amendment Request; Section 6.18, Roadway Protection Overlay District: Planning Supervisor Ron Smith said the current zoning ordinance included provisions for a roadway protection overlay that would impose stricter standards on specific corridors throughout the county. He said there were not any designated corridors, but some plans were in place to proceed if the amendment for an overlay on Highway 150 were approved. Smith said that when the River Highway Corridor Study was adopted last year, it was recommended that a review about the standards for the overlay occur, especially on Highway 150. He said the recommendations from the plan had been incorporated into the amendments being reviewed at the meeting. Smith then described the following changes (typed in bold and underlined). Section 6.18 Roadway Protection Overlay District (RPO) A. Application. The requirements of this Section apply to all uses in the RPO District except one and two-family residences, including newly established uses and changes in use that require site plan approvals. B. Front Yard Setback. The front yard setback shall be a minimum of eighty (80) feet measured from the centerline of the frontage roadway but in no case shall the front yard setback be less than that required by the use for the underlying district in which located, or thirty (30) feet whichever is the greater. Where applicable, the front yard setback is to be measured from any future right-of-way as designated _in_the Iredell County Thoroughfare Plan. No chain link or similar fencing is permitted in the front yard. Fences of natural materials (i.e. wood, brick, stone, etc.) would be permitted in the front yard. c. Minimum Lot Width. The minimum lot width for all lots created after the effective date of the RPO District shall be one hundred and fifty (750) feet. D. Outside Storage of Materials. All outside storage of materials shall be prohibited. This shall include the storage of goods or materials which are not an integral part of the use of the property and which are not obviously for sale. This shall not preclude any situation where the primary use of the property includes the outside display of goods for sale such as auto les. boats, mobile homes, etc. g mobiles, : . E. Ingress and Egress Points. 1. On any lot in any planned multi-tenant development which contains more than one lot, no two points of ingress and egress (as measured at their closest distance) shall be closer than three-hundred (300) feet apart. No more than two (2) separate points of ingress and egress per lot or within a planned multi-tenant development shall be allowed per road front, except where included as a condition for a use which requires a conditional use permit located on a lot containing five (5) or more acres. Any use engaged in ‘he sale of automobile fuels to the public and having more than three (3) fuel stations shall be allowed to have no more than one additional point of ingress and egress per road front provided that said point of ingress and egress is located no closer than forty (40) feet from any other such access point. 2. Except where ingress and egress would be denied, no portion of a point of ingress and egress shall be located closer than two-hundred (200) feet to the centerline intersection of the road upon which the use fronts an intersecting road. Any driveway serving as a point of ingress and egress shall have a width not to exceed thirty-six (36) feet unless otherwise required by NCDOT. 3. For purposes of determining the allowable number of ingress and egress points on any particular lot, all lots recorded at the effective date of this Ordinance shall be granted at least one ingress and egress point per road front unless access can be provided internally. If any subdivision of land occurs after the effective date of this Ordinance, the number of ingress and egress points shall be determined based on the linear road frontage the tract contained prior to such subdivision. For instance, if a tract of land contained 1,300 feet of road frontage and, subsequent to the adoption of this Ordinance, were subdivided into three lots, only two points of ingress and egress serving the three lots would be allowed. 4. The creation of off-set driveways and/or intersections is not permitted. unless no practical | alternative exists. | H. 5. All driveway entrances with direct access onto a thoroughfare that lies within an RPO and which must have an approved NCDOT driveway permit must be paved to NCDOT standards from the edge of the existing roadway pavement to the existing right-of-way limit on the interior of the property. Signs. 1. One free-standing identification sign per lot (or multi-tenant development) shall be allowed. The maximum height of a free-standing sign shall be fifteen (15) feet. The maximum area of all free-standing signs shall be seventy-two (72) square feet unless a lower sign height and/or a smaller sign area is required for the underlying zoning district. In such case, the more stringent height and/or size requirements shall apply. In the event that a parcel has frontage on more than one public road, an identification sign shall be permitted for each road frontage. The maximum area for each additional sign shall be fifty (50) square feet. All additional signs shall meet the standards listed above concerning height and underlying district requirements. Furthermore, wall signage will be allowed and shall not exceed 100 square feet. 2. All free-standing signs must be at least ten (10) feet from the right-of way line. 3. Billboard signs, off-premise advertising signs, temporary signs (including real estate signs), portable signs, and moveable signs are prohibited. Outdoor Lighting Standards. Outdoor lighting shall not exceed 6-foot candles, measured at ground level at any point within the property, and shall be installed in such a manner that the source of light (the bulb) is shielded and not visible from adjacent roadways. All lighting shall be directed inward in such a manner SO as not to produce glare onto adjacent property and so that the primary cone of illumination does not extend beyond the property lines. Landscaping. 1. Any chain link or similar fencing visible from the street must be screened at least ninety (90) percent opaque from the ground to a height of at least six (6) feet as per Section 12.1 of the Iredell County Zoning Ordinance. 2. Commercial parking lots must be screened from the roadway at least ninety (90) percent opaque from the ground to a height of at least four (4) feet as per Section 12.1. This provision may be omitted if it is accomplished by #1 above. A landscaped roadway yard shall be provided by each use subject to this requirement. The requirement for a landscaped roadway yard shall be initiated by the occurrence of the same activities as set forth in Section 12.1. A landscaped roadway yard is a landscaped area parallel to the public roadway designed to provide continuity of vegetation along the right-of-way and a pleasing view from the road. The landscaped area shall be penetrated only by driveways and crosswalks. The minimum width of the roadway yard shall be fifteen (/5) feet measured from and parallel to the public road right-of-way, or future right-of-way as designated, by the Iredell County Thoroughfare Pian, whichever is most restrictive. It shall be landscaped and maintained with a vegetative cover and shall be planted with small and/or medium shrubs at a rate of fifteen (15) per one hundred (100) linear feet of street yard not counting driveway and crosswalk area. The Planning Director may approve a different vegetative landscape type when in his opinion equal or better performance will result. The following is a sample list of recommended shrubs by common name. American Boxwood Common Juniper Carolina Allspice Nandina Flowering Quince Azalea Hedge Cotoneaster Mapleleaf Viburnum Japanese Holly Sargents Chinese Juniper Japanese Barberry Common Laurelcherry Purple Beautyberry Fragrant Sumac If the standards attributed to the landscaped roadway yard will meet the intent of, and provide the necessary screening as listed in H.2, this option may be used in lieu of those requirements. Smith said the amendments were developed with public input and through a subcommittee of the planning board. He said the planning board, in a unanimous vote on October 3, 2001 adopted the changes. Commissioner Bowles asked if the amendments would supersede the off-premises signage amendments that were approved a few months ago. Smith said yes. Commissioner Ray clarified that the amendments would be effective for new or altered permitting for existing businesses -- they would not affect the businesses already in the area. Smith said this was correct -- unless the existing business owners changed their businesses “totally,” then they would not be affected. No one else spoke, and Chairman Tice adjourned the hearing. MOTION by Commissioner Johnson to approve the amendments to the Roadway Protection Overlay District as outlined by Mr. Smith. VOTING: Ayes — 4; Nays — 1 (Bowles) CONSENT AGENDA agenda items. VOTING: Ayes — 5; Nays — 0. 1. Request to Enter Into An Agreement with the Iredell Vocational Workshop to Transfer the Transportation Program to the County/Approval of the Transition Plan and to Call for a Public Hearing on November 20, 2001, at 7:00 p.m., Regarding the Application for the Community Transportation Program (CTP) for year 2003 (See briefing minutes for additional information on this item.) 2. Request for Approval of Budget Amendment #13 for the Recognition of a Second-Year Grant from the Governor’s Crime Commission for Piedmont Mediation’s “Juvenile Victim Offender Program” and a Request for Approval of Budget Amendment #14 for Recognition of a Reduction in a Grant for the Criminal Justice Partnership Program (CJPP) in Accordance with State Cuts, and further, for the Contract with Appropriate Punishment Options (administrator for the CJPP grant) be Revised from $134,270 to $121,930 to Reflect the $12,340 Reduction 3. Request from the Sheffield-Calahan Volunteer Fire Department for Approval of Budget Amendment #15 for the Purchase of a $15,000 Replacement Tanker (Funds from Reserve T, ruck Fund) 4. Request from the South Iredell Volunteer Fire Department for Approval of a Lease Purchase Agreement with United Financial of North Carolina, Inc., in the amount of $137,000 for a 2001 International Fire Truck and for the Refinancing of $20,000 of Existing Debt for a Total Transaction Amount of $157,000 5. Request for Approval of a Contract in an Amount not to Exceed $6,900.00, with Emergency Services Consulting Group, for an Assessment of the Volunteer Fire Departments’ Facilities, Apparatus and Equipment 6. Request from the Sheriff's Department for Elaine W. Marlowe and Terry Lee Beck to be Designated Deputy Finance Officers 7. Request from the Sheriffs Department for Approval of Budget Amendment #16 in the Amount of $26,600 for the Purpose of Transferring Commissary Funds for the Purchase of Two Canines, a Lap Top Computer, a Web Site, and a Surplus School Bus from the Iredell-Statesville School System: The costs for the various purchases were: Two (2) canines (one to replace a retired road-duty canine and the other for the jail) $21,200 Lap Top Computer to be used by the Crime Analysis Officer ................. 2,400 Web Site (will supply crime statistics and other public information) .......__ 2,000 ei ciciitoimccic 1,000 $26,600 (see briefing minutes for the purpose of the bus purchase) 8. Request for Approval of the October 16, 2001 Minutes END OF CONSENT AGENDA Request for Approval of a Capital Project Ordinance for the Iredell County Government Services Building in South Iredell for $80,400: Finance Director Blumenstein said the $80,400 would be derived from the capital reserve fund and any MOTION by Chairman Tice to approve the Capital Project Ordinance in the Amount of $80,400 for the Iredell County Government Services Building in South Iredell. Commissioner Johnson said his primary concerns about the motion were economic. aid the Federal Reserve had made a projection that the United States economy, in this quarter, would shrink by one percent. Johnson said the State of North Carolina had projected that the state’s economy, in this quarter, could shrink by three percent. He said the state budget estimates established the budget “we are in now” and this was with the tax increase. Johnson said members of the county’s legislative delegation had said that probably by January, the state would be in a financial bind again. Mr. Johnson said he had concerns about the county’s finances, since the state would probably reconcile its budget the same Way it did last year - - by taking the county’s money away. He said that if the county financed the hospital debt that in subsequent years, using one of the methods Government Commission, the debt service on the project could run as much as $360,000 a year. He said the operating costs, and the debt service would be close to $500,000. Johnson said he thought it was imprudent to incur that type of obligation in an economic downturn. VOTING: Ayes ~ 4: Nays ~ 1 (Johnson) Iredell County, North Carolina Capital Project Ordinance Iredell County Government Services Building - South Be it Ordained by the Board of County Commissioners of Iredell County, North Carolina: Section 1. This capital project fund shall finance professional services for the planning and design specifications of the Iredell! County Government Services Center. Professional Fees $ 80,400.00 Section 2. Funds for this Capital Project Fund will be provided from the following sources: | Transfers from Capital Reserve Fund $ 80,400.00 | Section 3. This Capital Project Fund shall continue until the project is complete. | Section 4. Payments from this Capital Project Fund shall be authorized by the County Manager or his designee. | Section 5. Upon completion of the construction project, all funds remaining in this Capital Project Fund shall be transferred back to the Capital Reserve Fund. | This Ordinance being adopted on November 6, 2001. L ANNOUNCEMENT OF VACANCIES OCCURRING ON BOARDS & COMMISSIONS Nursing Home Advisory Committee (2 announcements) Adult Care Home Community Advisory Committee (2 announcements) Animal Grievance Committee (1 announcement) Zoning Board of Adjustment (5 announcements) APPOINTMENTS TO BOARDS & COMMISSIONS Adult Care Home Community Advisory Committee (4 appts.): No nominations were submitted, and Chairman Tice to postpone these four appointments until the November 20 meeting. VOTING: Ayes — 5; Nays — 0. Animal Grievance Committee (1 appointment): Commissioner Ray nominated Dr. Brad Rutledge for a reappointment. Chairman Tice moved) to close the nominations and appoint Dr. Rutledge by acclamation. VOTING: Ayes — 5; Nays — 0. | | Statesville Board of Adjustment-Extraterritorial Jurisdiction (1 appt. nominations were submitted, and Chairman Tice } until the November 20 meeting. : No d| to postpone this appointment VOTING: Ayes — 5; Nays — 0. UNFINISHED BUSINESS Winter Planning Session on January 25 & 26, 2002: Commissioner Johnson said he would like the staff to review the following items at the winter planning session. 1. Interconnectivity of Subdivisions: Johnson said the Balanced Growth Committee had reviewed subdivision interconnectivity. Mr. Johnson said he realized some areas of the county would not be feasible for the interconnectivity. He said that perhaps the staff could look at the matter and review it for possible inclusion in the subdivision ordinance. 2. Minimum Housing Standards: Johnson said he thought the county should consider a minimum housing standard. He mentioned that Planning and Enforcement Director Niblock could give some annual cost estimates at the planning session. Mr. Johnson said the board then, might consider a proposal during the 2002-2003 budget sessions. Johnson said that from time-to-time, houses in the county were damaged by fires or storms, etc. He said this was typically addressed as a public health issue, but many times the problem could not be corrected by the health department. COUNTY MANAGER’S REPORT County Manager Joel Masburn reported on the following items. 1. EPA Visit Regarding the Sigmon’s Septic Tank Services Site Located at 1268 Eufola Road, Statesville, NC: Diane Barrett, the EPA Community Involvement Coordinator, recently visited with the county manager concerning an investigation of the Sigmon septic site. Interviews will be conducted with members of the community and other concerned citizens. 2. Rural Internet Access Authority (RIAA): This authority has the goal of providing high speed Internet access to all areas of North Carolina within three years. The RIAA has established a program entitled the “E-Communities Initiative.” Money in the amount of $10,000, for every North Carolina county, has been set aside by the state for a Phase I Planning Effort (local needs assessment). No match is required. A letter of intent to participate had to be sent to the RIAA no later than October 31, 2001. The letter was sent indicating an interest, but no commitment. A person needs to be chosen as a Local E-Communities Champion for Iredell County. The mission for this person will be to encourage the initiative of Internet connectivity throughout the county. A Rural Partners Forum will be held in Raleigh on November 28, 29 & 30, 2001. Iredell County’s designee should attend. Attorney Pope said the RIAA effort would be an aid in recruiting industry. It was the consensus of the board to pursue the RIAA program. 3. Permanent Lay-Off of 80 Employees at Clark Schwebel (Hexcel Schwebel): Notification has been received that 17 administrative/technical employees, along with 63 skilled workers, would be permanently laid off from the company. 4. New Ambulance Service Making Application to the North Carolina Emergency Medical Service for Authorization to be an Ambulance Provider in Iredell County: A new ambulance provider is seeking to operate in the county. Due to Iredell County not having an ambulance franchise ordinance, the state EMS office requires a letter indicating there is no opposition from the governing body of the county. At the present time, one private provider, Nucare, operates in the county. Nucare provides non-emergency or convalescent transports. The new company would provide paramedic level transport; however, it would concentrate on hospital-to-hospital and nursing home transports. No opposition was voiced, and a letter will be sent to the state office. 3 Invitation from the Alexander Board of Commissioners to Attend the Groundbreaking for the Alexander Correctional Institution: The groundbreaking will be held on November 8, 2001 at 11 a.m. Chairman Tice said she planned to attend. 6. Winter Planning Session will be held at the Agricultural Resource Center, 444 Bristol Drive, Statesville, NC: The staff will soon develop the agenda for the planning session to be held January 25 & 26, 2002. The county manager requested input from the board members on topics to be discussed. Traditionally, a dinner meeting is held during the session where local and state officials are invited. The county manager asked for a specific topic or theme for discussion at the dinner meeting. 7. Notification that Iredell County was Selected by the Downtown Statesville Development Corporation to Receive an Economic Achievement Award: An award was presented due to the county renovating the former Boggs Motor Company, 400 South Meeting Street, Statesville, NC. The building now houses the main base for EMS and the county garage. In the near future, the county’s maintenance department will be located at the site. CLOSED SESSION: Citing G.S. 143-311.18 (a) (5)-Personnel, Chairman Tice lmotioned| to enter into closed session at 7:50 p.m. (Return to Open Session at 7:59 p.m.) ADJOURNMENT: MOTION by Chairman Tice to adjourn the meeting at 7:59 p.m. NEXT MEETING: Tuesday, November 20, 2001, at 4:30 p.m., for a Presentation on Rural Planning Organizations followed by the 5:00 p.m. briefing and the regular meeting at 7:00 p.m. VOTING: Ayes — 5; Nays -— 0. Approved: bl i. VAL CME iy Clerk to the Board IREDELL COUNTY BOARD OF COMMISSIONERS RURAL TRANSPORTATION PLANNING PRESENTATION & BRIEFING MINUTES NOVEMBER 20, 2001 The Iredell County Board of Commissioners met for a presentation on Rural Transportation Planning Organizations at 4:30 p.m., and a Briefing Session at 5:00 p.m., on Tuesday, November 20, 2001, in the Iredell County Government Center, 200 South Center Street, Statesville, NC. Present: Chairman Sara Haire Tice Vice Chairman Steve D. Johnson (arrived at 5:05 p.m.) Tommy E. Bowles Karen B. Ray R. Godfrey Williams CALL TO ORDER by Chairman Tice. RURAL TRANSPORTATION PLANNING ORGANIZATIONS (RPOs): Planning Supervisor Ron Smith said that in North Carolina, RPOs were organizations composed of between three to fifteen counties. He said the total population of a certified RPO had to be at least 50,000 people. Smith said areas included in a Metropolitan Planning Organization (MPO) could not be included in an RPO. However, an MPO could be in the center of an RPO as long as the Population stipulation was met. Smith with its five municipalities, and Lincoln County with its one municipality. Mr. Smith said the RPO had been named the Lake Norman Rural Planning Transportation Organization. Smith said it would be beneficial for Iredell County to be included in an RPO. He said the North Carolina Secretary for Transportation had appropriated $100,000 a year, for the next three years, for each approved RPO. Smith said this money could be used for a full time staff person, along with planning services and equipment. Centralina Council of Governments (COG), out of Charlotte, NC, for the Lake Norman RPO. Mr. Smith said an RPO would aid in: l 2. Providing a forum for public participation in the transportation planning process, 3 ee ; Transportation Improvement Program (TIP). 4. Providing transportation information to local governments and other interested Smith said that in addition to the $100,000 funded by the state, each municipality or county would allocate $500 or $1,000, respectively, toward a local match » plus any remaining allocation would be based upon the percentage of the total RPO population that was included in the member’s jurisdiction. He estimated that $5,150 would be required from Iredell County each year. He said ready to enter into an MOU, they could approve a that if the commissioners were not resolution just stipulating an interest.