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HomeMy WebLinkAboutBoard of Commissioners Minutes 1998-1999Commissioner Johnson asked if the simulcast problem slowed down communications. Dickerson said it didn’t. He said simulcast put two transmitors together at the same time, and it didn’t provide a broader coverage. Dickerson said the primary dispatch was centered at Frequency 1 or the Cool Springs tower. It covered a large area, however, if the ECOM dispatchers knew a law enforcement officer was in the southern end of the county, they would switch over to the Rhinehardt Road tower. He said ECOM did transmitor steering, and the only time a problem occured was when there were many activities at the same time. Chairman Haire asked how the ECOM dispatchers determined which calls went to the sheriff's department. Dickerson said it depended on protocol and nature of the call. He said that by Sheriff Redmond’s request, law enforcement officers responded to all requests made by county citizens. Dickerson said the dispatchers say to the caller, “Do you need to see a deputy?” He said if the caller just wanted to talk to an officer by phone, their name and telephone number were obtained. CRESCENT RESOURCES PINNACLE SHORES IV SUBDIVISION: William Allison explained a problem recently discovered by Crescent Resources. There was an oversight made in the preparation of a plat in reference to the zoning classification of the Pinnacle Shores IV Subdivision. The property was identified as Resort Residential when it should have been Highway Business. This type of zoning (Highway Business) does not allow residences. Since there is usually a 30-day lapse between the time a rezoning matter is heard by the planning board and board of commissioners, Crescent Resources has requested an acceleration of the process. The planning board will hear the case on December 2. Crescent has requested the commissioners review the case on December 15. Allison said his office had no problems with the request, but he asked if there were any objections from the commissioners. (None were voiced.) REQUEST FROM HEALTH DEPARTMENT FOR APPROVAL OF THE EXPANSION OF THE BREAST & CERVICAL CANCER CONTROL PROGRAM (BCCCP) : Ray Rabe, the health director, said additional funds ($2,380) were available for BCCCP outreach activities. He requested a budget amendment to allow for six billboards (one month rental) at $1,860 and local newspaper advertisements ($520). The health director said only 38 women had been screened this fiscal year, and the department had a screening goal of 172. Mr. Mashburn mentioned the possibility of sharing the information on the local television access channel. Rabe said he would check into this. Commissioner Stewart asked about screenings during the evening hours and on Saturdays. She asked if the money could be used for overtime. Rabe said the funding could be used for overtime; however, the security of the building at night was a concern. REQUEST FOR APPROVAL OF OCTOBER RELEASES AND REFUNDS: Brent Weisner explained the releases and refunds and said everything was in order for approval. Commissioner Boone asked how much a paved road vs. a non-paved road affected taxation. Weisner said about ten percent and this was just on the land -- not houses. Collection Letters Using Sheriff's Letterhead: Weisner said about 400 delinquent tax letters had been sent on the sheriff's stationery. The deadline to make payment is Friday, November 20. After this, the delinquent taxpayers have been notified their vehicles might be confiscated. Outside Collection Agency: Weisner said a collection agency had also sent out letters. Results of these letters should be seen in the next few days. Deadbeat Taxpayer List: Weisner said this list was generated quarterly. He mentioned the list was not producing the results it once had achieved. REQUEST FOR APPROVAL OF THE SOLE-SOURCE PURCHASE OF SOLID WASTE BALER REPAIRS (PARTS): Ron Weatherman, the Solid Waste Director, said the number two solid waste baler had been budgeted for a relining ($70,000) this fiscal year. The baler recently had mechanical problems and replacement parts need to be ordered. Tri-State Equipment’s quote is $7,000 more than the budgeted amount, however, Weatherman said his department could absorb this amount. He also said Tri-State was the only source for the replacement parts - - they could not be duplicated anywhere else. Weatherman added he had been pleased with the baler’s performance during the past five years. Susan Blumenstein, the finance director, said that on July 1, 1997, G.S. 143-129 (f) was rewritten for sole-source purchases. Blumenstein also mentioned that an insurance claim would be filed in reference to the repair work. ADJOURNMENT: Chairman Haire adjourned the briefing at 6:15 p.m. for a refreshment break prior to the 7:00 p.m. meeting. APPROVED: Pe) hee a. CMe Cae. Clerk to the Board IREDELL COUNTY BOARD OF COMMISSIONERS REGULAR MINUTES NOVEMBER 17, 1998 The Iredell County Board of Commissioners met in Regular Session on Tuesday, November 17, 1998, at 7:00 P.M., in the Commissioners’ Meeting Room of the Iredell County Government Center, 200 South Center Street, Statesville, NC. Present: Chairman Sara K. Haire Vice Chairman Steve Johnson David A. Boone Alice T. Fortner Alice M. Stewart County Staff Present: County Manager Joel Mashburn, County Attorney Bill Pope, County Finance Director Susan Blumenstein, Planning Supervisor William Allison, and Clerk to the Board Jean Moore. CALL TO ORDER: Chairman Haire INVOCATION: Vice Chairman Johnson PLEDGE OF ALLEGIANCE ADJUSTMENTS OF AGENDA: |MOTION] by Chairman Haire to adjust the agenda by: Adding: @Sole-Source Purchase for Solid Waste Baler Repairs (Parts) ©Closed Session for the Purpose of Discussing: Economic Development - G.S. 143-318. 11 (a) (4) & Personnel - G.S. 143-318. 11 (a) (6) VOTING: Ayes - 5; Nays - 0. COUNTY PRESENTATION OF SPECIAL RECOGNITIONS & RESOLUTIONS ADOPTION OF A RESOLUTION IN RECOGNITION OF THE HONORABLE C, ROBERT BRAWLEY, A MEMBER OF THE NORTH CAROLINA GENERAL ASSEMBLY (HOUSE OF REPRESENTATIVES 1981-1998): |MOTION| by Chairman Haire to adopt the following resolution in honor of Mr. Brawley. VOTING: Ayes - 5; Nays - 0. RESOLUTION FOR THE HONORABLE C. ROBERT BRAWLEY A MEMBER OF THE NORTH CAROLINA HOUSE OF REPRESENTATIVES 1981-1998 WHEREAS, C. Robert Brawley was first elected as a member of the North Carolina House of Representatives on November 4, 1980, and WHEREAS, C. Robert Brawley has completed a long and distinguished tenure in the North Carolina House of Representatives, having chosen not to seek another term of office in the 1998 election; and WHEREAS, C. Robert Brawley has held many responsible leadership positions in the North Carolina House of Representatives, most notably the Revenue Laws Committee Chairman ( 1989-1990), the Joint Caucus Leader (1995- 1996) and the Finance Committee Co-Chairman (1997-1998); and WHEREAS, C. Robert Brawley has invested much of his adult life into being a dedicated public servant and has been an outstanding asset to the Iredell County Boards of Commissioners and to the citizens of Iredell County. NOW, THEREFORE, we, the members of the Iredell County Board of Commissioners are proud to have this opportunity to honor C. Robert Brawley, and we congratulate him on a job well done for the State of North Carolina and for the citizens of Iredell County. This the 17" day of November 1998. APPOINTMENTS BEFORE THE BOARD MR. BUDDY HEMRIC OF THE IREDELL CITIZENS FOR INTEGRITY ORGANIZATION: Hemric said it was with great pleasure that he presented the 1998 Taxpayer's Friend Award to Mrs. Susan Blumenstein, the Finance Director for Iredell County. He said Mrs. Blumenstein handled the finances of the county with the skills and professionalism that far exceeded the callofduty. He further said Blumenstein was always prepared to make sound investments and could always produce the facts and figures to prove her point on the usage of county funds. Hemric said Blumenstein was friendly, courteous, and helpful. (Congratulations were extended to Mrs. Blumenstein, and she was presented with a plaque.) PRESENTATION OF THE IREDELL COUNTY AUDIT (Ending June 30, 1998) BY MR. RON MCLELLAND, CPA, OF THE MCLELLAND, RUTHERFORD & MCKENZIE P.A. FIRM: McLelland said he was pleased to present the comprehensive annual financial report for Iredell County, North Carolina for fiscal year ending June 30, 1998. He said the report had already been accepted by the Local Government Commission. The following information was presented in addition to the audit. STATISTICAL INFORMATION Increase or June 30, 1997 June 30, 1998 (Decrease) Cash & Investments $29,726,185 $45,913,748 $16,187,163 Receivables 8,077,151 9,070,880 993,729 Payables & Deferred Revenues 4,958,997 5,992,068 1,033,071 Bonded and Long-Term Debt 23,786,873 45,335,451 21,548,578 Total Equity 77,890,863 97,668,923 19,778,060 Working Capital* 32,844,339 48,992,560 16,148,221 Debt to Equity Ratio 2.71 to 1 1.90 to 1 (.81) to 1 * Less Current Portion of Bonded and Long-Term Debt Attorney Pope asked if the total equity included land. McLelland said it did. PUBLIC HEARING Chairman Haire declared the meeting to be in public hearing session. CONSIDERATION OF A PAVING PARTICIPATION PROJECT FOR A PORTION OF STATE ROAD 1912 - SUMMERS FARM ROAD: Theclerk to the board said the purpose of the hearing was to determine if opposition existed to the paving of a portion of SR 1912- Summers Farm Road. She mentioned that on October 2, 1998, a petition from the property owners had been submitted. On October 8, 1998, a faxed letter of approval from the Department of Transportation was received. A preliminary resolution for the paving was approved by the board of commissioners on October 20, 1998. The paving involves eight properties and seven owners signed the petition (one signer owns two affected lots). The non-petitioner/non-signer involves an estate and the heirs desire to be assessed for their paving cost over the next five years. The paving involves 600 linear feet and the State DOT office has given a cost of $4800 ($8.00 per foot or $4.00 each side of the road). No one spoke in opposition to the project. Chairman Haire adjourned the public hearing. MOTION] by Commissioner Fortner to approve the Paving Participation Project for State Road 1912 - Summers Farm Road. VOTING: Ayes - 5; Nays - 0. ADMINISTRATIVE MATTERS REQUEST FOR AN AMENDMENT TO THE LAND DEVELOPMENT PLAN AND REZONING: JAMES H. & PATRICIA C. JONES AND JONES FARMSTEAD NURSERY/GARDEN SHOP, INC. PROPERTY, CASE NO. 9810-1 (Public Hearing Held on November 2, 1998): William Allison, the planning supervisor, said the applicant (DOSS Garden Center, LLC) was requesting to rezone property from Residential Agricultural to Highway Business Conditional Use District and to amend the Iredell County Land Development Plan. The proposed use is for a garden center located off Brawley School Road near Picardy Place and Canvasback Road; more specifically identified as PIN# 4636992754, 4636897831, 4636898922, and 4636895774. Allison mentioned the site size was 10.3 acres. He said the planning board on October 7, 1998 voted unanimously (9-0) to amend the land development plan and approve the request. MOTION | by Commissioner Fortner to amend the Iredell County Land Development Plan in regard to Case No. 9810-1. VOTING: Ayes - 5; Nays - 0. MOTION} by Commissioner Stewart to approve the rezoning request for Case 9810-1 from Residential Agricultural to Highway Business Conditional Use District. VOTING: Ayes - 5; Nays - 0. REQUEST FOR PROPOSED EXPANSION OF A NONCONFORMING BUSINESS; ERNEST WHITE, PRESIDENT, ASSOCIATED METAL WORKS, INC.: Mr. Allison said the applicant was requesting approval for an expansion to a nonconforming business. The company is located off Tatum Road near J & W Drive; more specifically identified as PIN#4860155673. Allison said the staff had found the request to be compliant with the minimum requirements of the code. On November 14, 1998, the Iredell County Planning Board unanimously recommended approval in a 10-0 vote. MOTION| by Commissioner Stewart to approve the request for a proposed expansion of the nonconforming business of Mr. Ernest White (President) and Associated Metal Works, Inc. VOTING: Ayes - 5; Nays - 0. REQUEST FOR APPROVAL OF THE RELEASE OF A CASH BOND FOR THE EASTEN ACRES PHASE II SUBDIVISION (landscaping has been completed): Mr. Allison said the American Land Corporation was requesting the release of Cash Bond #21856 in the amount of $3,450 for the Easten Acres Phase II Subdivision, located off Chief Thomas Road on Harmony Blend Drive. The bond was being held to cover the cost of landscaping which has now been completed. MOTION] by Commissioner Johnson to grant the release of Cash Bond #21856 in the amount of $3,450. VOTING: Ayes - 5; Nays - 0. REQUEST FOR A PUBLIC HEARING TO BE HELD ON DECEMBER 1, 1998 IN REFERENCE TO A LAW ENFORCEMENT BLOCK GRANT from the U.S. Bureau of Justice: |MOTION| by Commissioner Johnson to schedule a public hearing on Tuesday, December 1, 1998, 7:00 p.m., in reference to a law enforcement block grant ($35,103) from the U.S. Bureau of Justice. VOTING: Ayes - 5; Nays - 0. REQUEST FROM HEALTH DEPARTMENT FOR APPROVAL OF THE EXPANSION OF THE BREAST & CERVICAL CANCER CONTROL PROGRAM (BCCCP): MOTION] by Commissioner Stewart to approve the expansion of the Breast & Cervical Cancer Control Program and for the approval of Budget Amendment #19 in the amount of $2,380 for this action. VOTING: Ayes - 5; Nays - 0. REQUEST FOR APPROVAL OF OCTOBER RELEASES AND REFUNDS: MOTION | by Commissioner Stewart to approve the following October 1998 releases and refunds. VOTING: Ayes - 5; Nays - 0. RELEASES FOR THE MONTH OF OCTOBER 1998 54,779.80 Breakdown: County 35,581.44 Solid Waste Fees 198.00 E. Alexander Co. Fire #1 10.32 Shepherd’s Fire #2 84.26 Mt. Mourne Fire #3 4,092.21 All County Fire #4 2,208.90 Statesville City 8,488.14 Statesville Downtown ¢ 00 Mooresville Town 3,027.06 Mooresville Downtown 108.74 Mooresville School 750.93 Love Valley 14.05 Harmony 0.00 Troutman 215.75 REFUNDS FOR THE MONTH OF OCTOBER 1998 4,582.86 Breakdown: County 788.29 Solid Waste Fees 0.00 E. Alex. Co. Fire #1 0.00 Shepherd’s Fire #2 0.00 Mt. Mourne Fire #3 1,378.84 All County Fire #4 73.36 Statesville City 1,770.05 Statesville Downtown 0.00 Mooresville Town 327.85 Mooresville Downtown 0.00 Mooresville School 99.09 Love Valley 145.38 Harmony 0.00 Troutman 0.00 REQUEST FOR APPROVAL OF THE NOVEMBER 2, 1998 MINUTES (BRIEFING & REGULAR) & NOVEMBER 10, 1998 (SPECIAL MEETING) MINUTES: MOTION] by Commissioner Fortner to approve the referenced minutes. VOTING: Ayes - 5; Nays - 0. REQUEST FOR APPROVAL OF THE SOLE-SOURCE PURCHASE OF SOLID WASTE BALER REPAIRS (PARTS): |MOTION| by Commissioner Fortner to approve the contract with Tri-State Process Equipment in the amount of $77,013 as provided by G.S. 143.129(f) Sole—Source Provider. VOTING: Ayes - 5; Nays - 0. (A description of this contract can be found in the briefing minutes.) ANNOUNCEMENT OF VACANCIES OCCURRING ON BOARDS & COMMITTEES Adult Care Home Community Advisory Committee (2 announcements) Zoning Board of Adjustment (4 announcements) APPOINTMENTS TO BOARDS & COMMITTEES Nursing Home Advisory Board (1 appt.): Chairman Haire said she had found two county citizens willing to serve on this board. Since there have been recruiting difficulties in the past, Chairman Haire |moved] to suspend the Rules of Procedure and to appoint two people for the Nursing Home Advisory Board. VOTING: Ayes - 5; Nays - 0. (Note: In accordance with G.S. 131E-128 (b) (1), this board “may have up to five additional members at the discretion of the county commissioners.” Chairman Haire then nominated Patty Bullen and Dortha Chuber. No other nominations were submitted. Haire |moved] to close the nominations and appoint Bullen and Chuber by acclamation. VOTING: Ayes - 5; Nays - 0. Recreation Advisory Board (1 appt.): | MOTION] by Commissioner Johnson to postpone this appointment until the December 1, 1998 meeting. VOTING: Ayes - 5; Nays - 0. Youth Services Advisory Committee (1 appt.): |MOTION} by Commissioner Fortner to postpone this appointment until the December 1, 1998 meeting. VOTING: Ayes - 5; Nays - 0. Mooresville Planning Board / ETJ (1 appt.): |MOTION| by Commissioner Boone to postpone this appointment until the December 1, 1998 meeting. VOTING: Ayes - 5; Nays - 0. NEW BUSINESS Iredell County Government Center: Commissioner Boone said he had always thought the decision to renovate the old courthouse had been a good one; however, the current name of the facility didn’t resonate with the public. He mentioned that when people asked where the board of commissioners held meetings, they didn’t grasp the location of Iredell County Government Center. Mr. Boone said the 100" anniversary for the construction of the building would occur in 1999, and he felt this would be a good time to re-examine the name. Closed Sessions: Commissioner Fortner requested for the county attorney to brief the board on topics permitted in closed sessions during an upcoming meeting. Chairman Haire concurred with this suggestion and said it was a good idea. COUNTY MANAGER'S REPORT Mr. Mashburn distributed a written summation of his report. urthouse Centennial brati ate: Mr. Mashburn said the centennial committee had been meeting on a regular basis and had been very productive. The committee has suggested the commemorative events begin on August 29, 1999, and continue throughout the year. 1998 School for County Commissioners: Mr. Mashburn said he, along with Tommy Bowles and Alice Stewart, would attend the November 23-25 school located at the Sheraton Imperial Hotel in the Research Triangle Park. CLOSED SESSION: |MOTION] by Chairman Haire to enter into closed session for the purpose of discussing an Economic Development matter pursuant to G.S. 143-318. 11 (a) 4 anda Personnel matter pursuant to G.S. 143-318. 11 (a) (6). VOTING: Ayes - 5; Nays - 0. (RETURN TO OPEN SESSION) ECONOMIC DEVELOPMENT PROJECT/DONATION OF PROPERTY FROM BASSETT FURNITURE INDUSTRIES OF NORTH CAROLINA: Mr. R.B Sloan, Chairman of the Greater Statesville Development Corporation, said he was at the meeting to request the board to consider the acceptance of property currently owned by Bassett Furniture Industries of North Carolina. He said the property was located at the corner of Wall Street and U.S. 70, and it encompassed 3.37 acres of land and contained approximately 109,000 sq. ft. ofspace. The industry desires to donate the property to the county for the purpose of advancement of economic development in the Greater Statesville area. MOTION] by Commissioner Fortner to accept the property offered by Bassett Furniture Industries of North Carolina located on U.S. 70 and Wall Street with the proceeds to be used for industrial development as required by the donor. Commissioner Johnson asked Mr. Sloan if an environmental study had been done on the property. Sloan said Phase I and Phase II environmental studies had been completed with no findings of concern. VOTING: Ayes - 5; Nays - 0. ADJOURNMENT: |MOTION] by Chairman Haire to adjourn the meeting at 8:50 p.m. NEXT MEETING: Tuesday, December i, 1998, 5:00 p.m., and 7:00 p.m., in the Iredell County Government Center, 200 South Center Street, Statesville, NC. VOTING: Ayes - 5; Nays - 0. Approved: _ S 1G if Clerk to the Board File: November 17 regular meeting IREDELL COUNTY BOARD OF COMMISSIONERS REGULAR MINUTES DECEMBER 1, 1998 The Iredell County Board of Commissioners met in Regular Session on Tuesday, December 1, 1998, 7:00 P.M., inthe Iredell County Government Center (Commissioners’ Meeting Room), 200 South Center Street, Statesville, NC 28677. Present: Chairman Sara K. Haire Vice Chairman Steve Johnson David A. Boone Alice T. Fortner Alice M. Stewart Staff Present: Joel Mashburn, County Manager; William P. Pope, County Attorney; Susan Blumenstein, County Finance Director; and Jean Moore, Clerk to the Board. CALL TO ORDER: Chairman Haire INVOCATION: Vice Chairman Johnson PLEDGE OF ALLEGIANCE ADJUSTMENTS OF AGENDA MOTION] by Chairman Haire to: Delete: Discussion of Carolinas Innovations Group Membership (more information is needed) Add: Request for Permission to Solicit on County Property for the Purpose of Assisting the Yokefellow Ministries’ Annual Christmas Gift Program for Patients at Broughton Hospital VOTING: Ayes - 5; Nays - 0. COUNTY PRESENTATION OF SPECIAL RECOGNITIONS & AWARDS Chairman Haire presented plaques and extended wishes for good health and happiness to two long-time employees that retired on November 30, 1998. The employees were: © Kenneth Cloaninger: A retiree of the Sheriff's Department with 19 years of service. © Lillie Laws: A retiree of the Register of Deed’s Office with 29 years of service. RECOGNITION OF COMMISSIONER ALICE STEWART: Chairman Haire said Mr. Ron Aycock, the Executive Director of the North Carolina County Commissioners Association, had requested that Commissioner Alice Stewart be recognized and thanked for her past service on the NCACC Board of Directors. Mrs. Stewart was also presented with a plaque. PUBLIC HEARINGS Chairman Haire declared the meeting to be in public hearing session. REZONING REQUEST; WILLIAM B. & KATHLEEN P. MCKAY PROPERTY, CASE NO. 9811-1: William Allison, the planning supervisor, said the applicants were requesting that a portion of their property be rezoned from Residential Agricultural to Highway Business District. The proposed use of the 7.18-acre tract would be any/all uses in the HB District. The location is 1197 River Highway (NC 150) ( PIN#4637196358). On November 4, 1998, the planning board unanimously recommended approval in a 10-0 vote. Chairman Haire adjourned the public hearing. MOTION} by Commissioner Fortner to rezone the property involved in Case No. 9811-1 from Residential Agricultural to Highway Business District. VOTING: Ayes - 5; Nays - 0. Chairman Haire declared the meeting to be in public hearing session. REZONING REQUEST; REGINALD K. OSTWALT PROPERTY, CASE NO. 9811-2: Allison said the applicant was requesting to rezone a 4.67-acre tract of land from Residential Agricultural to Highway Business. The proposed usage would be a sales lot or storage area for manufactured homes. The location of the property is off Flower House Loop near US Highway 21; more specifically identified as a portion of PIN#4740761797. On November 4, 1998, the planning board unanimously recommended approval in a 10-0 vote. Chairman Haire adjourned the public hearing. MOTION|by Commissioner Johnson to grant the applicant’s request to rezone the property in Case No. 9811-2 from Residential Agricultural to Highway Business District. VOTING: Ayes - 5; Nays - 0. Chairman Haire declared the meeting to be in public hearing session. CONSIDERATION OF THE ACCEPTANCE/USAGE OF A LAW ENFORCEMENT BLOCK GRANT IN THE AMOUNT OF $35,103: Lieutenant Mike Hager of the Sheriff's Office had previously advised that a grant had been awarded by the U.S. Bureau of Justice. The actual grant amount is $31,593, but there is a required match of $3,510. This amount (match) can be obtained from “seized” funds. If allowed to accept the award, the money will be used for the purchase of radar units, mobile data units, and cameras. No one else spoke in favor or opposition to the acceptance/usage of the grant funds. Chairman Haire adjourned the public hearing. MOTION | by Commissioner Johnson to approve Budget Amendment #20 for the purpose of accepting/expending the grant funds. VOTING: Ayes - 5; Nays - 0. ADMINISTRATIVE MATTERS REQUEST FOR RELEASE OF CASH BONDS: The planning supervisor reviewed three cash bond requests and recommended approval for the release of two bonds and for a reduction of a portion of the third bond. MOTION] by Commissioner Stewart to release the following two cash bonds and to release a portion of the third bond: ® Release of Cash Bond #4832 in the amount of $19,000 for the Harbor Watch Subdivision, Section III for Lake Norman Properties (Grading/ seeding/landscaping are completed.) ® Release of Cash Bond #4396 in the amount of $55,215 for the Harbor Watch Subdivision, Section IV for Lake Norman Properties (Grading/paving/seeding/landscaping are completed.) ® Release of a Portion ($56,360) of Cash Bond #4396 for the Harbor Watch Subdivision, Section VII for Lake Norman Properties. (The original bond amount was $106,340 and 53% of the grading, paving, seeding, and landscaping work are now completed. Lake Norman Properties has requested the release of $56,360.) VOTING: Ayes - 5; Nays - 0. REQUEST FOR APPROVAL TO PURCHASE TWO AMBULANCES USING THE “PIGGYBACK” CONTRACT METHOD: |MOTION| by Commissioner Stewart to approve the purchase of two ambulances using the “piggyback” contract method as described by G.S 143-129(g) and to award the contract to Wheeled Coach, Inc., in the amount of $145,914 (price for two ambulances including tags and taxes). VOTING: Ayes - 5; Nays - 0. Commissioner Johnson asked if the statute would allow for the purchase of patrol cars. The county manager said there were no limitations and the statute even allowed for the “piggybacking” with entities located outside of North Carolina. REQUEST FOR APPROVAL OF A RESOLUTION ALLOWING THE PURCHASE OF A SERVICE SIDEARM BY A RETIREE OF THE SHERIFF’S DEPARTMENT & AWARD OF BADGE: |MOTION| by Chairman Haire to adopt the following resolution. VOTING: Ayes - 5; Nays - 0. RESOLUTION REGARDING BADGE AND SIDEARM OF DEPUTY KENNETH CLOANINGER WHEREAS, Kenneth Cloaninger has served as a Deputy in the Iredell County Sheriff's Office and has, upon his retirement, requested that he be permitted to keep his badge and to purchase his service sidearm. NOW, THEREFORE BE IT RESOLVED, by the Iredell County Board of Commissioners, that said badge be awarded to Deputy Cloaninger at no cost and that his sidearm be sold to him for the sum of One Dollar ($1.00) as provided in G.S. 20-187.2. One (1) Glock, 40 caliber pistol Model 22 - S/N ALF-312 *ske KH REQUEST FOR APPROVAL OF AN HIV/STD PREVENTION PROPOSAL (VOICES STATE GRANT) FOR FY 1998-99: | |MOTION| by Commissioner Stewart to approve Budget Amendment #21 in the amount of $28,000 for the purpose of recognizing the VOICES State Grant and for the expenditures recommended by the health staff. VOTING: Ayes - 5; Nays - 0. REQUEST FOR APPROVAL OF ANNUAL RESOLUTION FOR THE CENTRALINA COUNCIL OF GOVERNMENTS TO RECEIVE STATE FUNDS: MOTION| by Commissioner Fortner to approve the following resolution which will enable the release of $4,583.88 in State funds to the Centralina Council of Governments. VOTING: Ayes - 5; Nays - 0. *ekeK * RESOLUTION FOR COUNCILS OF GOVERNMENTS TO RECEIVE STATE FUNDS WHEREAS, Lead Regional Organizations have established productive voluntary working relationships with municipalities and counties across North Carolina; and WHEREAS, the 1997 General Assembly recognized this need through the appropriation of $864,270 for each year of the biennium to help the Lead Regional Organizations assist local governments with grant applications, economic development, community development, and to support local industrial development activities and other activities as deemed appropriate by their local governments; and WHEREAS, these funds are not intended to be used for payment of member dues or assessments to a Lead Regional Organization or to supplant funds appropriated by the member governments; and WHEREAS, in the event that a request is not made by Iredell County for release of these funds to the Lead Regional Organization, the available funds will revert to the State’s general fund; and WHEREAS, the Region F funds in the amount of $48,015 will be used to/for preparation of HOME and CDBG applications, a regional data center, a regional building permit tracking system, and other economic development activities that may be deemed appropriate. NOW, THEREFORE BE IT RESOLVED, that the Iredell County Board of Commissioners requests the release of its share of the funds ($4,583.88) to Centralina Council of Governments at the earliest possible time in accordance with the provisions of State laws. This the 1* day of December 1998. REQUEST FOR APPROVAL OF THE NOVEMBER 17, 1998 MINUTES (BRIEFING & REGULAR): |MOTION| by Commissioner Stewart to approve the referenced minutes. VOTING: Ayes - 5; Nays - 0. REQUEST FOR PERMISSION TO SOLICIT ON COUNTY PROPERTY FOR THE PURPOSE OF ASSISTING THE YOKEFELLOW MINISTRIES’ ANNUAL CHRISTMAS GIFT PROGRAM FOR THE PATIENTS AT BROUGHTON HOSPITAL: The county manager said this request was basically to allow a county employee to accept gifts (toiletries, gloves) that would be transported via Yokefellow Ministries to Broughton Hospital patients. MOTION] by Commissioner Stewart to approve this solicitation request on behalf of Yokefellow Ministries and Broughton Hospital. VOTING: Ayes - 5; Nays - 0. ANNOUNCEMENT OF VACANCIES OCCURRING ON BOARDS & COMMITTEES Home & Community Care Block Grant Committee (7 announcements) Recreation Advisory Board (2 announcements) Iredell County Board of Health (5 announcements) APPOINTMENTS TO BOARDS & COMMITTEES Recreation Advisory Committee (1 appt.):| MOTION] by Commissioner Johnson to postpone this appointment until the December 15, 1998 meeting. VOTING: Ayes - 5; Nays - 0. Youth Services Adviso ommittee (1 appt.): |MOTION; by Commissioner Fortner to postpone this appointment until the December 15, 1998 meeting. VOTING: Ayes - 5; Nays - 0. Mooresville Planning Board / ETJ_ (1 appt.): Commissioner Boone nominated John Robertson (3158 Charlotte Highway, Mooresville, NC). Chairman Haire nominated Johnny Gray 4 Dodson (123 Summerchase Drive, Mooresville, NC). According to the Rules and Procedures of the Iredell County Board of Commissioners, the nominees will be debated and voted upon at the next regular meeting. are Home Community Advi ommittee (2 ts.): Commissioner Fortner nominated Mrs. Fern Sexton (reappointment) and Louise Smith. Chairman Haire |moved| to close the nominations and accept Sexton and Smith by acclamation. VOTING: Ayes - 5; Nays - 0. Zoning Board of Adjustment (4 appts.): Commissioner Fortner nominated Carol Graham Parrish, Darrell McKinney, James Wilson, and Nick Carrington (alternate) for this board. Chairman Haire |moved| to close the nominations and accept Parrish, McKinney, Wilson, and Carrington (alternate) by acclamation. VOTING: Ayes - 5; Nays - 0. RECOGNITION OF THOMAS E. BOWLES, JR., (COMMISSIONER-ELECT): Chairman Haire recognized Tommy Bowles, a newly-elected commissioner that will be sworn into office on December 7, 1998. UNFINISHED BUSINESS: Commissioner Johnson asked about the progress on the Boggs Building. The county manager said there were still environmental problems, and the county cannot proceed until clearance is given. Mashburn said there were no new contaminants, but the ones there were in a larger quantity than originally expected. ADJOURNMENT: |MOTION | by Chairman Haire to adjourn the meeting at 7:40 p.m. NEXT MEETING: Monday, December 7, 1998, (9:00 a.m.) in the Iredell County Government Center, 200 South Center Street, Statesville, NC 28677. VOTING: Ayes - 5; Nays - 0. Approved: aheconhiee 7 /99L File: December 1, 1998 Regular Minutes IREDELL COUNTY BOARD OF COMMISSIONERS MEETING OF DECEMBER 7, 1998 (9:00 A.M.) MINUTES The Iredeli County Board of Commissioners met at 9:00 a.m., on Monday, December 7, 1998, in the Commissioners’ Meeting Room, Iredell County Government Center, 200 South Center Street, Statesville, NC. This was the final meeting of the incumbent board. Those present were: Sara K. Haire, Chairman Steve Johnson, Vice Chairman David A. Boone Alice T. Fortner Alice M. Stewart Staff present: Joel Mashburn, County Manager Susan Blumenstein, Director of Finance & Administrative Services Jean C. Moore, Clerk to the Board CALL TO ORDER: Chairman Haire INVOCATION: Vice Chairman Johnson REQUEST FOR APPROVAL OF THE DECEMBER 1, 1998, MEETING MINUTES (BRIEFING & REGULAR): |MOTION| by Commissioner Stewart to approve the referenced minutes. VOTING: Ayes - 5; Nays - 0. PRESENTATION OF A PLAQUE TO DAVID A. BOONE, RETIRING COUNTY COMMISSIONER: On behalf of the Iredell County citizens, and the board of commissioners, Chairman Haire presented a plaque to Mr. David A. Boone for his years of service as a county commissioner (1992-1996 & 1996-1998). Chairman Haire, and the other commissioners, praised Mr. Boone for his commendable service and for his dedication and honesty. It was also noted that Mr. Boone never “rode the fence” on issues and decision making, and that when he made a commitment, it was kept. REMARKS FROM COMMISSIONER BOONE: Mr. Boone said it had been a privilege and honor to serve on the board of commissioners. Boone mentioned that when he ran for office he had shared his platform opinions and ideals, and he had always tried to adhere to them. Mr. Boone said that since 1992 he had attended 202 consecutive meetings, and he had been a part of 3,109 motions (not counting the adoption of the minutes). Out of these meetings and motions, he said he did not have that many regrets. Commissioner Boone mentioned his efforts to keep the county tax rate low and that he had tried to represent the average-working person. He said that economic freedom was of equal importance to other freedoms, and he encouraged the future board of commissioners to keep a low ad valorem tax rate. He said that being instrumental in creating the Iredell County Welfare Reform Plan had been one of his most satisfying challenges, and he hoped the General Assembly would not make changes. Mr. Boone said he saw growth as being the biggest concern for Iredell County in the future. ADJOURNMENT: |MOTION|by Commissioner Boone to adjourn the final meeting of the 1996-1998 Iredell County Board of Commissioners at 9:35 a.m. Sine Die. VOTING: Ayes - 5; Nays - 0. Approved: Aeecenke’ / 55/417 Maal ____ File Dec 7 min 9am I Clerk to the Board IREDELL COUNTY BOARD OF COMMISSIONERS BRIEFING MINUTES DECEMBER 1, 1998 ‘ The Iredell County Board of Commissioners met in Briefing Session on Tuesda-° December 1, 1998, 5:00 P.M., in the Iredell County Government Center (South Wing Conference Rooin), 200 South Center Street, Statesville, NC 28677. Present: Chairman Sara K. Haire Vice Chairman Steve Johnson David A. Boone Alice T. Fortner Alice M. Stewart Staff Present: Joel Mashburn, County Manager; Susan Blumenstein, County Finance Director; William Allison, Planning Supervisor; Evie Caldwell, Purchasing Agent; Larry Ray, EMS Director; Ray Rabe, Health Director; Norma Rife, Allied Health Director; and Jean Moore, Clerk to the Board. REZONING REQUESTS: William B. thieen P. M Pro No. 9811-1: Allison explained this case and stated he had received several inquiries, but no opposition had been voiced. Commissioner Fortner asked for the definition of “high end commercial.” Allison said it was primarily commercial development that had outside storage along with high traffic. nald K. Ostwalt Pro Case No. 9811-2: Allison advised that one individual had contacted him in opposition to this rezoning. The caller did not want any commercial development. REQUEST FOR APPROVAL TO PURCHASE TWO AMBULANCES USING THE “PIGGYBACK” CONTRACT METHOD: Evie Caldwell, purchasing agent, explained that Iredell County had never used G.S. 143-129(g) which allowed local governments to waive the bid process and “piggyback” on contracts already awarded by other units of government. She said this procedure did have advantages, ¢.g., price breaks on large quantities and the savings in personnel time Caldwell said two new ambulances had been budgeted, but at that time (budget season) heavier duty models were not available on State contracts. Heavier duty chassis ambulances (E-Super Duty Chassis) are now obtainable, but after taxes and tags there will be a price difference of $1,914. This amount can be transferred from another EMS line item, and this is the staff's recommendation. OTHER BUSINESS: Adult Care Home Community Advisory Committee/Nursing Home Committee: Commissioner Fortner requested for the staff to check into the volunteer training procedures used by Centralina for the referenced committees. (It has been reported to Mrs. Fortner that new committee members are being asked to go to Charlotte for the training.) Juvenile Justice Reform Act: The county manager advised that Governor Hunt had recently signed this new Act. A 25-member local board will need to be appointed. Its mission will be to fight juvenile crime and to develop a more efficient juvenile justice system. The board will replace the Community Based Alternatives (CBA) Committee or the Iredell County Youth Services Advisory Board. Transportation Improvement Program (TIP) [Draft]: The county manager said a new TIP procedure had been implemented by the State Department of Transportation. Instead of holding annual public hearings, the DOT will conduct these once every two years. In addition, public comments will be heard at the same time as when governmental units make presentations or remarks. A copy of the draft TIP plan for Division 12 was shared with the commissioners, and Mr. Mashburn said a hearing would be conducted on Tuesday, February 16, 1999, 4:00 - 8:00 p.m., at the Mooresville Citizens Center. ADJOURNMENT: Chairman Haire adjourned the briefing at 6:00 p.m., for a refreshment break prior to the 7:00 p.m. meeting. Approved: Bie COMM Z LGIIF ‘ re (7 C. Clerk td the Board IREDELL COUNTY BOARD OF COMMISSIONERS MINUTES (11:00 ALM. ORGANIZATIONAL MEETING) MONDAY, DECEMBER 7, 1998 The Iredell County Board of Commissioners met for an organizational meeting at 11:00 a.m., on December 7, 1998, in the Iredell County Government Center, Commissioners’ Meeting Room, 200 South Center Street, Statesville, NC. Incumbent commissioners present were: Alice T. Fortner Alice M. Stewart Elected commissioners present were: Thomas E. Bowles, Jr. (“Tommy”) (1998-2000) Sara K. Haire (1990-1994; 1994-1998; 1998-2002) Stephen D. Johnson (“Steve”) (1994-1998; 1998-2002) ELECTION OF CHAIRMAN: In accordance with the Rules of Procedure for the Iredell County Board of Commissioners, the county manager presided during this segment of the meeting. Commissioner Fortner nominated Sara K. Haire for the office of chairman. There were no other nominations. MOTION| by Commissioner Stewart to close the nominations and elect Sara K. Haire by acclamation. VOTING: Ayes - 5; Nays - 0. ELECTION OF VICE CHAIRMAN: Commissioner Bowles nominated Steve D. Johnson. There were no other nominations. MOTION] by Chairman Haire to close the nominations and elect Steve D. Johnson by acclamation. VOTING: Ayes - 5; Nays - 0. APPOINTMENT OF COUNTY ATTORNEY: Commissioner Stewart nominated William (“Bill”) P. Pope for this position. There were no other nominations. MOTION| by Chairman Haire to close the nominations and appoint William P. Pope as the County Attorney. VOTING: Ayes - 5; Nays - 0. APPOINTMENT OF CLERK TO THE BOARD: Commissioner Stewart nominated Jean C. Moore for this position. There were no other nominations. MOTION] by Chairman Haire to close the nominations and appoint Jean C. Moore as Clerk to the Board. VOTING: Ayes - 5; Nays - 0. ANNOUNCEMENTS/APPOINTMENTS OF COMMISSIONER(S) TO SERVE AS MEMBERS OF BOARDS AND COMMISSIONS: Chairman Haire announced that Commissioner Bowles was willing to serve as the commissioner appointee to the Iredell County Board of Health and the Jail Population Task Force/Criminal Justice Partnership Program Committee. MOTION|by Commissioner Johnson to appoint Commissioner Bowles to the Iredell County Board of Health and to the Jail Population Task Force/Criminal Justice Partnership Program Committee. VOTING: Ayes - 5; Nays - 0. Commissioner Fortner announced that she would like to be replaced on the Centralina Council of Governments Board of Delegates. Chairman Haire said this appointment would be on the December 15 agenda. SEATING ARRANGEMENT: Chairman Haire requested the following seating arrangement for the board members. @ Vice Chairman Steve Johnson to the immediate right of the Chairman followed by Commissioner Fortner. @ Commissioner Bowles to the immediate left of the Chairman followed by Commissioner Stewart. REQUEST FOR BIDS IN REFERENCE TO THE LEASE WITH OPTION TO PURCHASE THE BASSETT FURNITURE DONATION OF PROPERTY LOCATED AT 1010 WALL STREET, STATESVILLE, NC AND CALL FOR A PUBLIC HEARING: The county manager reminded the group that on November 17, 1998, the board had accepted a donation of property from Bassett Furniture Company. The property encompasses 3.37 acres of land and contains approximately 109,000 sq. ft. of space. Bassett made the property donation with the request that it be used for economic development advancement. The legal documents have been signed, and the county now owns the property. Attorney Pope said there was an interested leasee/purchaser for the property, and he suggested for the board to seek sealed bid proposals and hold a special meeting for their review. He also suggested a public hearing to receive citizen comments. Mr. Pope shared a sample legal notice that detailed the minimal acceptable terms for the request for proposals. MOTION] by Commissioner Stewart for the Iredell County Board of Commissioners to conduct a public hearing on January 12, 1999, at 12 o’clock noon for the purpose of receiving comments in reference to proposals received for the leasing with option to purchase property located at 1010 Wall Street, Statesville, North Carolina. The minimal acceptable terms for the proposals to be: 1. The term of the lease will commence on January 12, 1999, and will expire on January 12, 2001. 2. Each proposal will specify the monthly rental to be paid. The minimum monthly rental will be $2,750.00 per month. 3. The lease will include triple net terms, with tenant being responsible for all maintenance, including structural maintenance, all insurance in at least replacement amounts, and all taxes and special assessments. 4. Each proposal will include an option to purchase the property at the end of the lease term at a price to be named in the proposal. The minimum acceptable price is $275,000.00. 5. Each proposal must include option consideration of $25,000.00 to be deposited with Iredell County at the commencement of the lease. In the event the option to purchase is exercised, the option consideration, together with a rent credit of fifty percent (50%) of the actual rental paid, will be applied toward the purchase price. In the event the option to purchase is not exercised, the option consideration and all rentals will be forfeited. Notice of intent to exercise the option to purchase must be received in writing at least sixty (60) days before the expiration of the term of the lease. VOTING: Ayes - 5; Nays - 0. (Sealed proposals will be received in the Office of the County Manager at P.O. Box 788, Statesville, NC 28687, until 12:00 noon on January 12, 1999, at which time they will be opened. A special meeting and public hearing of the Iredell County board of Commissioners will immediately follow the opening of the bids.) COMMENTS BY PAST COUNTY COMMISSIONER DOUG MADISON: Mr. Madison thanked the board members for their service and contributions to the county. Madison said he recognized how difficult it was to be a county commissioner and that praise was not often heard. ADJOURNMENT: |MOTION| by Chairman Haire to adjourn the meeting at 11:30 a.m. NEXT MEETING: Tuesday, December 15, 1998, 5:00 p.m. and 7:00 p.m., in the Iredell County Government Center, 200 South Center Street, Statesville, NC. VOTING: Ayes - 5; Nays - 0. Approved: A Limwhi [5,144 £ al yp p Clerk to the Board File: Dec 7 min 11 am IREDELL COUNTY BOARD OF COMMISSIONERS BRIEFING MINUTES DECEMBER 15, 1998 The Iredell County Board of Commissioners met in Briefing Session on Tuesday, December 15, 1998, 5:00 P.M., in the Iredell County Government Center (South Wing Conference Room), 200 South Center Street, Statesville, NC 28677. Present: Chairman Sara K. Haire Vice Chairman Steve Johnson Tommy E. Bowles Alice T. Fortner Alice M. Stewart Staff Present: Joel Mashburn, County Manager; Susan Blumenstein, County Finance Director; William Allison, Planning Supervisor; Don Wall, Social Services Director; Brent Weisner, County Assessor; Lynn Niblock, Inspections Director; Ron Weatherman, Solid Waste Director; and Jean Moore, Clerk to the Board. REQUEST FOR THE APPROVAL OF A RESOLUTION FOR THE SUBMISSION OF AN APPLICATION FOR THE FY 1998-99 WORK-FIRST TRANSITIONAL/EMPLOYMENT TRANSPORTATION ASSISTANCE FUNDS & FOR THE REFERENCED FUNDS TO BE UTILIZED IN THE COUNTY TO MEET WORK- FIRST OR EMPLOYMENT TRANSPORTATION NEEDS PROVIDED BY THE COMMUNITY TRANSPORTATION SYSTEM (IREDELL TRANSPORTATION AUTHORITY): The county manager advised that he had met recently with the DSS Director and Ben Garrison, the director for the Iredell Transportation Authority, about grant funds available for Work First assistance. It was agreed the grant allocation for Iredell County ($13,960) should be utilized by the Iredell Transportation Authority. Commissioner Stewart asked Garrison the status ofthe authority. Garrison said the program was not paying for itself and that other problems had surfaced. Among these was the recent resignation of the transportation coordinator. Garrison said the staff was still trying to make the system more efficient, e.g., fixed transportation routes. DISCUSSION/DECISION OF A REQUEST RECEIVED ON OCTOBER 6, 1998, FOR THE CREATION OF A WATERSHED ADVISORY BOARD: The county manager said he met with Mr. Vic Crosby (individual that made the initial request for a Watershed Advisory Board), Mr. John Robertson (Keep Iredell Clean) and Mr. Paul Wilson (I-CARE) on December 9, 1998. Mashburn said he asked Crosby specifically why the county needed a watershed board, especially since a Soil & Water Conservation Program existed. Crosby said the Soil & Water agency did not address the smaller watersheds. Crosby also expressed concerns about future water supply adequacy. Mashburn said the county had information about watersheds, but nothing that dealt strictly with Iredell County. (Most of the information deals with areas in the Catawba or Yadkin River basins.) The county manager said he felt a study on the adequacy and protection of Iredell’s water sources might be worthwhile. He suggested that authorization be given to pre-apply for a grant that would pay for a study. REQUEST FOR DISCUSSION/APPROVAL OF A PROPOSED CORRUGATED CARDBOARD ORDINANCE BAN: Ron Weatherman, the solid waste director, said that in accordance with G.S. 130A-309A (House Bill 859) units of government in 1997 were requested to adopt Ten Year Comprehensive Solid Waste Management Plans. The plans stated that governments should make a “good faith effort” to achieve the state’s forty percent reduction of municipal solid waste. Iredell County adopted the plan, and Weatherman said the elimination of commercial corrugated cardboard at the solid waste facility would be a way to achieve the waste reduction goal. He said many counties across the state had already adopted the ban. ADJOURNMENT: Chairman Haire adjourned the meeting at 6:40 p.m., for a refreshment break prior to the 7:00 p.m. meeting. ome Chime LUE Vf Clerk to the Board File: December 15 briefing IREDELL COUNTY BOARD OF COMMISSIONERS REGULAR MINUTES (CONTINUATION OF DECEMBER 15, 1998 MEETING) DECEMBER 18, 1998 The Iredell County Board of Commissioners met in Continued Regular Session on Friday, December 18, 1998, 10:30 A.M., in the Agricultural Building (Conference Rooms 1 & 2), Water Street, Statesville, NC. Present: Chairman Sara K. Haire Vice Chairman Steve Johnson Tommy E. Bowles Alice T. Fortner Alice M. Stewart Staff Present: Joel Mashburn, County Manager; William P. Pope, County Attorney; Ray Rabe, Health Director; Kelly Sheeks, Environmental Health Supervisor; Chuck Gallyon, Fire Marshal; and Jean Moore, Clerk to the Board. CALL TO ORDER: Chairman Haire INVOCATION: Vice Chairman Johnson UPDATE ON GRADY MAYHEW LANDFILL FIRE: The county manager advised that Mr. Grady L. Mayhew, of Chuckwood Road, Mooresville, N.C., owned and operated a landfill that had been permitted or licensed by the State of North Carolina. The landfill covers a two-acre site and has been used for the dumping of trees and stumps. An underground fire became visible several weeks ago. It has been estimated the depth of the dump could be 45 to 50 feet deep. The landfill is not in a secluded area. In contrast, it abuts a large subdivision (The Harbour). Area residents have complained about the constant smoke, and they have shared concerns about their health and property. The Lake Norman Volunteer Fire Department has used 300,000 gallons of water in an effort to extinguish the blaze. The property owner had a deadline of Thursday, December 17, 1998, to take measures to put out the fire. All efforts to suppress the fire, to date, have failed. A representative of the Hydrotex Company has recommended the usage of a wetting agent (Aquamate II). This individual feels the chemical will provide better water penetration. The application of the chemical solution will be Saturday, December 19, 1998. Commissioner Bowles asked about infrared testing of the fire site. The fire marshal said the county did not have the proper equipment for this type of testing. MOTION | by Chairman Haire to enter into Closed Session pursuant to G.S. 143.318.11 (a) (3)- Attorney Client. VOTING: Ayes - 5; Nays - 0. Upon return to Regular Session, the health director advised the media that he would issue a press release later in the day. MOTION] by Chairman Haire to adjourn the meeting at 11:30 am. NEXT MEETING: Tuesday, January 5, 1999 (5:00 p.m. & 7:00 p.m.), Iredell County Government Center, 200 South Center Street, Statesville, NC. VOTING: Ayes - 5; Nays - 0. Approved: __pfanwen S997 O. CHO 07 CALE / J Clerk to the Board File: December 18 min IREDELL COUNTY BOARD OF COMMISSIONERS REGULAR MINUTES DECEMBER 15, 1998 The Iredell County Board of Commissioners met in Regular Session on Tuesday, December 15, 1998, 7:00 P.M., in the Iredell County Government Center (Commissioners’ Meeting Room), 200 South Center Street, Statesville, NC 28677. Present: Chairman Sara K. Haire Vice Chairman Steve Johnson Tommy E. Bowles Alice T. Fortner Alice M. Stewart Staff Present: Joel Mashburn, County Manager; William P. Pope, County Attorney; Susan Blumenstein, County Finance Director; and Jean Moore, Clerk to the Board. CALL TO ORDER: Chairman Haire INVOCATION: Vice Chairman Johnson PLEDGE OF ALLEGIANCE ADJUSTMENTS OF AGENDA MOTION| by Chairman Haire to adjust the agenda by: Adding: @Closed Session for Personnel - G.S. 143-318.11(a)(6) and Attorney-Client G.S. 143-318.11(a) (3) @ Request for a Public Hearing to be Called on January 26, 1999, at the Iredell Schools Administrative Annex (Old Unity High School) in reference to landfill expansion. VOTING: Ayes - 5; Nays - 0 PUBLIC HEARINGS Chairman Haire declared the meeting to be in public hearing session. REQUEST FOR AN AMENDMENT TO THE IREDELL COUNTY LAND DEVELOPMENT PLAN AND REZONING REQUEST: CRESCENT RESOURCES, INC., PROPERTY, CASE NO. 9812-1: William Allison, the planning supervisor, said this request was to rezone a portion of property from Highway Business to Resort Residential District and to amend the land development plan. The proposed usage for the 24 acres would be single family detached residential housing. The property is located on Highlands Drive, south of River Highway/NC150, across from Pinnacle Lane; more specifically identified as parcel #4628503629 and a portion of parcel #4628418277. On December 2, 1998, the Iredell County Planning Board unanimously (8-0 vote) recommended an amendment to the land development plan and approval to rezone the property Resort Residential District. No one else spoke in favor/opposition to the request. Chairman Haire adjourned the public hearing. MOTION] by Commissioner Fortner to amend the Iredell County Land Development Plan in reference to Case No. 9812-1. VOTING: Ayes - 5; Nays - 0. MOTION] by Commissioner Stewart to approve the rezoning request for Case No. 9812-1; (Highway Business to Resort Residential). VOTING: Ayes - 5; Nays - 0. Chairman Haire declared the meeting to be in public hearing session. CONSIDERATION OF AN ASSESSMENT SCROLL ISSUED FOR THE ROAD PAVING (PORTION) OF SR 1912/SUMMERS FARM ROAD & REQUEST FOR ADOPTION OF THE FINAL RESOLUTION AUTHORIZING THE ROAD IMPROVEMENTS: The clerk to the board advised that everything was in order for the adoption of the final resolution. All of the necessary legal notices have been published and the petition non- signer has been notified twice about the proceedings. On November 19, 1998, the petitioners paid their share of the paving costs ($3,952 + administrative charge of $87.50 = $4,039.50). The non- signer desires to pay the paving costs over a five-year period ($848 + adm. charge of $12.50 + interest at eight percent). Chairman Haire adjourned the public hearing. MOTION] by Commissioner Fortner to approve the following Final Resolution for the paving of a portion of SR 1912/Summers Farm Road and to approve the Assessment Scroll. FINAL RESOLUTION AUTHORIZING ASSISTANCE IN THE FINANCING OF IMPROVEMENTS TO RURAL SUBDIVISIONS & RESIDENTIAL STREETS SR-1912/SUMMERS FARM ROAD WHEREAS, the Iredell County Board of Commissioners on October 20, 1998, adopted a preliminary resolution giving notice of an intention to assist in the financing of improvements to the referenced road(s); and WHEREAS, due notice was given on October 28, 1998, about a Public Hearing to be held November 17, 1998, at 7:00 p.m., in the Commissioners Meeting Room, of the Iredell County Government Center, 200 South Center Street, Statesville, North Carolina, and said Public Hearing was held to determine whether the assistance in the financing of the road improvements hereinafter described were to be made and that all objections to the legality of the making of such financial assistance are required by law to be made in writing, signed in person, or by an attorney, and filed with the Clerk to the Board at or before the time of the Public Hearing; and WHEREAS, the Public Hearing has now been held and any objections made concerning the financial assistance have been considered. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of the County of Iredell: 1. That the street or streets, road or roads, or rights of way herein set out are without paving, and public interest requires that asphalt ribbon paving be made available, and that abutting property will be benefited to the extent of the part of the cost thereof to be assessed against such abutting property. . Ifthe local improvements are ordered made by the North Carolina Department of Transportation, the County of Iredell shall remit to the State Department of Transportation the proportion of the cost thereof representing the total local share as required by the policies of the North Carolina Department of Transportation’s Secondary Road Council. 3. That no such payment will be made to the Department of Transportation by the County until all persons signing the petition requesting participation paving have made payment in full of their prorated shares. This payment to be made to the Tax Collector’s Office of Iredell County. . That the local improvements to be made on the street(s), road(s), or rights of way, set out above are as follows: ASPHALT RIBBON PAVING ROAD# 1912- SUMMERS FARM ROAD (600.0 feet at $8.00 per foot ($4.00 each side) = $4800) . Terms of payment shall be described in the notice of the Public Hearing which was served on the owners of the property to be assessed. ASSESSMENT SCROLL FOR NON-SIGNER(S) OF A PAVING PARTICIPATION PROJECT ROAD # & NAME: SR # 1912 Summers Farm Road PR T: Summers Farm Road from SR-1907 to a point 600 linear feet to the east. 600.0 feet x $8.00 per foot ($4.00 each side) = $4800.00 Gibson Estate Heirs Pin#4736683824 (54-57 Chipley Park) c/o Linda Golden 1308 Redwood Way Pacifica, California 94044-0000 Assessment: 212 ft. x $4.00 = $848.00 12.50 (Share for administrative charge) 8% simple interest = 67.84 Total = $928.34 (over a five-year period) VOTING: Ayes - 5; Nays - 0. ADMINISTRATIVE MATTERS REQUEST FOR THE APPROVAL OF A RESOLUTION FOR THE SUBMISSION OF AN APPLICATION FOR THE FY 1998-99 WORK-FIRST TRANSITIONAL/EMPLOYMENT TRANSPORTATION ASSISTANCE FUNDS & FOR THE REFERENCED FUNDS TO BE UTILIZED IN THE COUNTY TO MEET WORK- FIRST OR EMPLOYMENT TRANSPORTATION NEEDS PROVIDED BY THE COMMUNITY TRANSPORTATION SYSTEM (IREDELL TRANSPORTATION AUTHORITY): MOTION] by Commissioner Stewart, seconded by Commissioner Johnson, to approve the following resolution and to approve Budget Amendment #21A for the recognition of a $13,960 North Carolina Department of Transportation grant (pass through to Iredell Transportation Authority). APPLICANT SEEKING PERMISSION TO APPLY AND ACCEPT SFY1998-99 WORK-FIRST TRANSITIONAL/EMPLOYMENT TRANSPORTATION ASSISTANCE FUNDS WHEREAS Article 2B of Chapter 136 of the North Carolina General Statutes and the Governor of North Carolina have designated the North Carolina Department of Transportation as the agency responsible for administering federal and state public transportation funds; and WHEREAS, the purpose of these transportation funds is to support transitional transportation needs of Work-First participants after eligibility for such assistance has concluded and/or other employment transportation needs; and WHEREAS, the SFY 1998-99 funds are available for eligible program costs for the period specified by the North Carolina Department of Transportation; and WHEREAS, the Iredell County Board of Commissioners has approved the local entity designated to receive the operating allocation for Work-First and employment transportation; and WHEREAS, the Iredell County Board of Commissioners hereby assures and certifies that it will comply with state statutes, executive orders and all administrative requirements which relate io applications, made to an assistance received from the North Carolina Department of Transportation for the Work-First Transitional/Employment Transportation Assistance program. NOW, THEREFORE, BE IT RESOLVED that the Iredell County Board of Commissioners hereby submits an application for SFY 1998-99 Work First Transitional/Employment Transportation Assistance funds for use by the designated local entity and assures that it will provide to the North Carolina Department of Transportation information regarding the use of the funds at such time and in such manner as the Department may require. VOTING: Ayes - 5; Nays - 0. REQUEST FOR EXTENSION TO FILE EXEMPTION APPLICATIONS FOR NORTHSIDE BAPTIST CHURCH & OAKDALE BAPTIST CHURCH: Brent Weisner, the Iredell County Assessor, recommended approval of these two extension requests during the agenda briefing. MOTION|by Commissioner Johnson to grant exemption application extensions to Northside Baptist Church (3295 Hwy. 21, Harmony, NC) and Oakdale Baptist Church (585 Mocksville Hwy., Statesville, NC). VOTING: Ayes - 5; Nays - 0. REQUEST FOR APPROVAL OF THE NOVEMBER REFUNDS & RELEASES: Brent Weisner, Iredell County Assessor, recommended approval of the referenced refunds and releases during the agenda briefing. MOTION |by Commissioner Johnson to approve the following refunds and releases for the month of November 1998. VOTING: Ayes - 5; Nays - 0. RELEASES FOR THE MONTH OF NOVEMBER 1998 $29,649.02 Breakdown of Releases: County 16,915.92 Solid Waste 189.00 E. Alex.Co. Fire #1 0.00 Shepherd's Fire #2 45.69 Mt. Mourne Fire #3 1,411.37 All County Fire #4 1,036.20 Statesville City 3,426.15 Statesville Downtown 0.00 Mooresville Town 4,847.93 4 Mooresville Downtown 0.00 Mooresville School 1,421.15 Love Valley 149.26 Harmony 18.50 Troutman 187.85 REFUNDS FOR THE MONTH OF NOVEMBER 1998 $,037.56 Breakdown of Refunds: County 1,769.90 Solid Waste Fees 72.00 E. Alex. Co. Fire #1 0.00 Shepherd’s Fire #2 0.00 Mt. Mourne Fire #3 74.98 All County Fire #4 106.43 Statesville City 254.80 Statesville Downtown 0.00 Mooresville Town 272.28 Mooresville Downtown 0.00 Mooresville School 487.17 Love Valley 0.00 Harmony 0.00 Troutman 0.00 DISCUSSION/DECISION OF A REQUEST RECEIVED ON OCTOBER 6, 1998, FOR THE CREATION OF A WATERSHED ADVISORY BOARD: The county manager made a suggestion during the agenda briefing that authorization be given to seek funding for a study on the projected water supply needs of the county. Commissioner Bowles said he would like to know the position of the Soil & Water Conservation Office in reference to the need for a Watershed Advisory Board. He also said that if a Watershed Advisory Board were established, he would like for a representative of Soil and Water to be appointed to it. Commissioner Fortner asked the projected time span for the study. Mr. Mashburn said a time frame was not known at the present; however, it would probably materialize as research began. Mashburn did acknowledge that guesstimates started occurring in doing future projections. Commissioner Johnson said rapid growth and other variables could affect the validity of the projections. MOTION] by Commissioner Johnson to authorize the county manager to investigate the possibility of grant funds (federal/state or private) for the studying of the future adequacy of the Iredell County water supply and for this study to be limited to water supply as compared to environmental concerns. VOTING: Ayes - 5; Nays - 0. REQUEST FOR APPROVAL OF BUDGET AMENDMENT #22 WHICH WILL RECOGNIZE THE REVENUE RECEIVED FROM ALEXANDER COUNTY IN ACCORDANCE WITH THE INTER-LOCAL AGREEMENT (INSPECTIONS REIMBURSEMENT): Blumenstein said that in the spring of 1998, Iredell and Alexander County signed an inter-local agreement for the purpose of Iredell inspectors assisting in the building inspections of a new high school located in Alexander County. The North Carolina Building Code requires all schools to be inspected by Level 3 inspectors (electrical, plumbing, mechanical, and fire). Since Alexander County did not have any inspectors with these credentials, the Iredell Inspections Department agreed to assist. The school has now been completed, and Alexander County has made full reimbursement. MOTION] by Commissioner Stewart to approve Budget Amendment #22 which will recognize revenue received from Alexander County for the payment of inspection assistance. VOTING: Ayes - 5; Nays - 0. REQUEST FOR REVIEW/APPROVAL OF RECLASSIFICATION REQUESTS INVOLVING DSS & HEALTH SOCIAL WORKERS AND FOR LAW ENFORCEMENT OFFICERS: The personnel officer and the county manager explained these requests during the briefing. Commissioner Bowles said that during the agenda session he had shared concerns about the impact the reclassifications might have in other county departments. Mr. Bowles said that in reference to the social worker reclassifications, he understood the basic reasons were for recruitment and retainage. Commissioner Johnson asked the county manager if he envisioned DSS needing any more reclassifications in the near future. Mr. Mashburn said the past study estimated a total cost and he had requested one percent of the money for this year and another percent for next year. Mashburn said that within this budget year there would probably be no more requests of this type. He said the proposal, in reference to the social workers, was to move all Social Workers I through the Social Worker Program Administrator I up an additional grade. In addition, the Child Protective Services employees would be given an additional 4.5 percent increase to recognize their stressful work environments. The personnel officer has also recommended law enforcement and jailer reclassifications to bring them in line with the average market mid-point of the counties used in the survey. MOTION] by Commissioner Johnson to approve the reclassification requests involving law enforcement officers and jailer positions and for the social workers employed with DSS and Health. In addition, Mr. Johnson requested that Mr. Mashburn and the personnel officer make a presentation during the budget season as to the effectiveness of the reclassifications, i.e., recruitment/retention. VOTING: Ayes - 5; Nays - 0. REQUEST FOR DISCUSSION/APPROVAL OF A PROPOSED CORRUGATED CARDBOARD ORDINANCE BAN: The county manager said that one of the responsibilities of the recycling coordinator was to work with the commercial/industrial sources to identify possible markets for recyclable products. Chairman Haire said she wanted to clarify that the ordinance did not include residential cardboard. Mr. Mashburn said this was correct, but that the general public would be encouraged to recycle cardboard. (Storage boxes for public cardboard will be placed at the convenience centers.) Commissioner Johnson said he understood the staff had taken into consideration the revenue loss that would occur. The finance director said that in compiling the 98-99 budget, it was projected that 4,000 tons of cardboard would be eliminated this budget year. She estimated another 8,000 tons would be eliminated during the next budget year. Mrs. Blumenstein said she felt the solid waste director’s projections were a little higher, but the tipping fees were running about three percent over the projections. Blumenstein said she was comfortable with the projections. MOTION| by Commissioner Fortner to adopt the following ordinance which will ban cardboard from the solid waste facility effective July 1, 1999, and to authorize the Chairman to sign on behalf of the board. VOTING: Ayes - 5; Nays - 0. OLD CORRUGATED CARDBOARD BAN ORDINANCE WHEREAS, the County of Iredell owns and operates a Subtitle “D” sanitary waste management facility, waste baling facility, and two waste convenience centers; and WHEREAS, a comprehensive waste reduction program is necessary in order to extend the effective life span of the Iredell County Waste Management Facility; and WHEREAS, old corrugated cardboard is a valuable, marketable and recyclable secondary commodity with viable local markets, and WHEREAS, in good faith, this Board seeks to promote positive environmental stewardship in Iredell County, and WHEREAS, this Board wishes to make it the policy of Iredell County that recyclable old corrugated cardboard be separated at its sources for recycling instead of disposal. NOW, THEREFORE, BE IT ORDAINED by the Board of Commissioners for the County of Iredell as follows: SECTION I. RECYCLABLE CORRUGATED CARDBOARD REGULATION 1. That recyclable corrugated cardboard, heretofore generated as a waste product from all business, industrial, and institutional sources shall be banned from the Iredell County Waste Management Facility, effective July 1, 1999. 2. That all business, industrial and institutional generators of recyclable old corrugated cardboard shall be required to separate this material from all other solid waste for the purpose of recycling. 3. That public and private haulers delivering solid waste containing recyclable corrugated cardboard to the Iredell County Waste Management Facility for disposal from business, industrial, and institutional sources shall receive the following: a. First Violation: A written warning and hauler must sort and recycle old corrugated cardboard at the unloading point. b. Second Violation: Hauler must pay three times the current tipping fee on the entire load and non-compliant hauler’s subsequent loads will be refused until hauler assures compliance. SECTION II. DEFINITION OF OLD CORRUGATED CARDBOARD (OCC) 1. Old corrugated cardboard shall be defined as any packaging board consisting of (but not confined to) kraft paper with a fluted or wavy middle layer and having one or more flat outer walls. Its most common usage is for the construction of shipping boxes and separator sheets used in packaging. 2. Exemptions from this ban include corrugated cardboard materials which are: a) wax coated; b) soiled with grease, adhesives, food waste or chemicals; c) adhered to expanded polystyrene or other plastic materials; d) otherwise rendered un-recyclable by recycling industry standards. NOTE: Haulers and generators must not contaminate corrugated cardboard for the purpose of rendering it un-recyclable. ANNOUNCEMENT OF THE 1999 NCACC LEGISLATIVE GOALS CONFERENCE TO BE HELD JANUARY 14-15, 1999, AT THE RESEARCH TRIANGLE PARK & 7 REQUEST FOR THE APPOINTMENT OF A VOTING DELEGATE: MOTION| by Chairman Haire to appoint Alice Fortner as the voting delegate and Alice Stewart as the alternate voting delegate for the legislative goals conference. VOTING: Ayes - 5; Nays - 0. REQUEST FOR APPROVAL OF THE DECEMBER 7, 1998, MINUTES (9 A.M. & 11 A.M. MEETINGS): |MOTION| by Commissioner Johnson to approve the referenced minutes. VOTING: Ayes - 5; Nays - 0. REQUEST FOR A PUBLIC HEARING TOBE CALLED ON JANUARY 26, 1999, AT THE IREDELL-STATESVILLE SCHOOLS ADMINISTRATIVE ANNEX (OLD UNITY HIGH SCHOOL): Mr. Mashburn said G.S. 153A-136 dictated that anytime a county located a new landfill within a mile of an existing landfill or expanded a landfill, a public hearing was required. Mashburn said he and Ron Weatherman, the Solid Waste Director, desired for the hearing to be convenient to the community residing near the proposed landfill expansion. MOTION] by Chairman Haire to authorize the county manager and solid waste director to hold a public hearing on January 26, 1999, at the lredell-Statesville School Administrative Annex (Old Unity High School). VOTING: Ayes - 5; Nays - 0. ANNOUNCEMENT OF VACANCIES OCCURRING ON BOARDS & COMMITTEES A. Zoning Board of Adjustment (1 announcement) B. Mooresville Planning Board (ETJ) (1 announcement) APPOINTMENTS TO BOARDS & COMMITTEES Recreation Advisory Committee (3 appts.): Commissioner Johnson nominated Donna Crabtree and Barbara Thorson. Commissioner Bowles nominated Larry Johnson. Chairman Haire |moved)to close the nominations and accept Crabtree, Thorson and Johnson by acclamation. VOTING: Ayes - 5; Nays - 0. Home & Community Care Block Grant Committee (7 appts.): Commissioner Fortner nominated Dot Blackwelder, Lucille Carter, Ethel Rash, and Barbara Barrier. Chairman Haire |moved |to close the nominations, accept Blackwelder, Carter, Rash, and Barrier by acclamation, and to postpone the three remaining appointments until the January 5, 1999, meeting. Iredell County Board of Health (5 appts.): Commissioner Stewart nominated Iris Poston. Commissioner Fortner nominated Dr. Mike Heinen and Nancy Price. Chairman Haire |moved| to close the nominations, accept Poston, Dr. Heinen and Price by acclamation, and postpone the two remaining appointments until the January 5, 1999, meeting. VOTING: Ayes - 5; Nays - 0. Juvenile Justice Reform Council (up to 25 members) Chairman Haire nominated Steve D. Johnson (commissioner appointee), Phillip Redmond (county sheriff), Brenda Wilson (representative for the Iredell-Statesville School System), and David Crosby (mental health representative). In addition, a representative from Crossroads Behavioral Healthcare will occupy the position designated for a substance abuse professional. Commissioner Stewart nominated Dr. Elizabeth Shanks (Mooresville Graded School District representative), Kim Gallyon, (parks and recreation representative), Robert Castle (nonprofit agency) and Sherry Lott (Guardian ad Litem Program). Commissioner Fortner nominated Pat Snider (DSS representative) and Joel Mashburn (county manager). Commissioner Johnson nominated Carl Duncan (chief court counselor), Ray Rabe (health director), Mason McCullough (business community), and Judge Sam Cathey (chief district court judge). Commissioner Johnson said the council legislation gave permission to have up to seven general public appointees. Johnson suggested that only two appointees from the public sector be appointed since large committees sometimes became unproductive. MOTION] by Chairman Haire to appoint the 15 nominees by acclamation, accept further nominations at the January 5, 1999 meeting, and to limit the number of seats for the general public to two members. VOTING: Ayes - 5; Nays - 0. Mooresville Planning Board / ETJ (1 appt.): At the December 1, 1998, meeting, two nominees were submitted. In accordance with the Rules of Procedure, a vote was taken. As the following vote summary indicates, Mr. Johnny Gray Dodson was appointed to the Mooresville Planning Board /ETJ. NOMINEES Johnny Gray Dodson 123 Summerchase Mooresville, NC John Robertson 3158 Charlotte Hwy. Mooresville, NC Sara K. Haire Steve D. Johnson Tommy E. Bowles Alice T. Fortner Alice M. Stewart TOTAL Note: Chairman Haire said there was an announcement at this meeting for one additional appointment for this board. She mentioned that Mr. Robertson would, hopefully, be elected to fill this position at the next meeting. Centralina Council of Governments Board of Delegates (commissioner appointee): Chairman Haire |moved| to appoint Tommy Bowles as the commissioner appointee for this board. VOTING: Ayes - 5; Nays - 0. CLOSED SESSION: |MOTION| by Chairman Haire to enter into closed session for the purpose of discussing the following topics. G.S. 143-318.11(a) (3) Attorney-Client G.S. 143-318.11(a) (5) Property Acquisition G.S. 143-318.11(a) (6) Personnel VOTING: Ayes - 5; Nays - 0. Upon the return to Regular Session, Chairman Haire announced that no action would be taken following the Closed Session. ADJOURNMENT: |MOTION| by Chairman Haire at 9:30 p.m., to continue the meeting until Friday, December 18, 1998, 10:30 a.m., at the Agricultural Building, (Conference Rooms | & 2), Water Street, Statesville, NC. VOTING: Ayes - 5; Nays - 6. ‘tid CMe CM CE Clerk to the Board File: December 15 regular min IREDELL COUNTY BOARD OF COMMISSIONERS REGULAR MINUTES JANUARY 5, 1999 The Iredell County Board of Commissioners met in Regular Session on Tuesday, January 5, 1999, 7:00 p.m., in the Iredell County Government Center (Commissioners’ Meeting Room), 200 South Center Street, Statesville, NC 28677. Present: Chairman Sara K. Haire Vice Chairman Steve D. Johnson Tommy E. Bowles Alice T. Fortner Alice M. Stewart Staff Present: County Manager Joel Mashburn, County Attorney William P. Pope, County Finance Director Susan Blumenstein, Planning Supervisor William Allison, Inspections Director Lynn Niblock, DSS Director Don Wall, County Assessor Brent Weisner, and Clerk to the Board Jean Moore. CALL TO ORDER: Chairman Haire INVOCATION: Vice Chairman Johnson PLEDGE OF ALLEGIANCE ADJUSTMENTS OF AGENDA:|MOTION| by Chairman Haire to amend the agenda by: Additions: ®@Request to Continue with Centralina Job Training Consortium as the Sub-State Area/Agency for Administration of the Workforce Investment Act Programs/ Services ® Request for Lead Agency Designation for the Home & Community Care Block Grant Note: A request from the Department of Transportation to Place Excavated Materials from Signal Hill Drive/Simonton Road (due to realignment of a bridge) at the Solid Waste Facility & Request in Reference to Assistance in Solid Waste Tipping Fees were discussed at the briefing session; however, the board decided to postpone any further action/discussion until the January 19, 1999 meeting. VOTING: Ayes - 5; Nays - 0. COUNTY PRESENTATION OF SPECIAL RECOGNITIONS RECOGNITION OF MR. JEAN HESSE, A RETIREE OF THE INSPECTIONS DEPARTMENT: Lynn Niblock, the Inspections Director, said Mr. Hesse was a “true-public servant.” Niblock said Hesse’s many years of experience would be missed. Chairman Haire presented a plaque to Mr. Hesse and wished him health and happiness in his retirement. RECOGNITION OF COUNTY EMPLOYEE SUGGESTION AWARD WINNERS: 1. Jean Jackson, of the Social Services Department, submitted a suggestion that Don Wall, the DSS Director, said would save employee time and office space. The idea suggested by Jackson was to keypunch office forms into computers rather than storing them in the supply room. Employees will be able to access the forms on their computers. 2. Phyllis Dalton and Margaret Griffin, of the Assessor’s Office, submitted an idea that will lessen the number of employee entries on tax cards. Dalton and Griffin realized that data being entered could be used in other areas of the card. The benefit in this suggestion will be that the cards will be more uniform and will be available to the public faster. APPOINTMENTS BEFORE THE BOARD PRESENTATION FROM MR. DAVID SWANN, AREA DIRECTOR & CEO OF CROSSROADS BEHAVIORAL HEALTHCARE: Mr. Swann presented the following information. R F CRITICA ESS FACTORS IN 1 Grew to become the 12" largest area program in North Carolina Nearly tripled # of Consumers Outstanding Consumer Satisfaction Three Program Awards Opened Ten Apartments for Adults with Mental lliness Provided New Work Opportunities for Disabled Adults Completed Appraisai of internal & External Operations Installed WAN, desktops, software Received Full Accreditation Strengthened & Expanded Partnerships 7-98 K PENDING AREAS - 15.9 MILLION TOTAL BUDGET Percentages of Spending MH 23.9% DD 22.8% SA 5.6% Crises 2.7% Admin 19.7% Willie-M 16.2% Thomas-S 9.1% Contracts 33% 1997- NSUMERS SERVED Child Mental Health 1682 Adult Mental Health 3716 Child Substance Abuse 595 Adult Substance Abuse 1654 Child Developmental 754 Adult Developmental 241 SERVICES COMPARISON BY COUNTY oun Percent of Population Serviced Surry 7 Percent Yadkin 7 Percent Iredell 3 Percent CROSSROADS PERSONNEL David Crosby, M.A., LPC - Site Director for Statesville Cynthia Cabiness, MSW, CCSW - Site Director for Mooresville Crossroads Employs 224 Professionals CROSSROADS BEHAVIORAL HEALTHCARE FUNDING BY STATE SIZE RANKING - 1998-99 Area Program Rank By Size Population Annual Budget S.Eastern Regional 10" 230,000 $34M Foothills lag 228,000 $24M Crossroads ‘i 215,000 $14.3M Durham 13” 200,000 $23.6M Sandhills 14” 195,000 $28M KEY ISSUES FACING CROSSROADS IN 1999 Managed Care (fixed pricing, full risk) Development of New Facility Space National Accreditation Demonstrating Outcomes Maintain Financial Stability Productivity and Efficiency SPACE COMPARISON 1999 County Service Space Surry 39,000 Sq. Ft. (Building 18,000 sq. ft. in Year 2000) Yadkin 10,000 Sq. Ft. lredell 20,000 Sq. Ft. (Adm. & Residential not Included) Swann shared a $2,800,484.62 contractor listing for various services offered to Crossroads clients. In reference to overall funding, Swann said that by reviewing other catchment areas and state size rankings, he felt Crossroads was underfunded. ADMINISTRATIVE MATTERS REQUEST FROM MOORESVILLE GRADED SCHOOL DISTRICT IN REFERENCE TO $1,206,970 HELD IN CAPITAL RESERVE (PROPOSED WING ADDITION TO NEW INTERMEDIATE SCHOOL): |MOTION| by Commissioner Fortner to approve Budget Amendment #23 which will appropriate capital outlay in the amount of $1,206,970 (restricted on September 1, 1998) for the Mooresville Graded School District. VOTING: Ayes - 5; Nays - 0. REQUEST FROM TOWN OF MOORESVILLE FOR THE RELEASE OF JURISDICTION OF PROPERTIES LOCATED ON WILLIAMSON ROAD (SR 1109) & BRAWLEY SCHOOL ROAD (SR 1100): William Allison, the County Planning Supervisor, said the Mooresville Planning Board felt it was necessary to include these properties in their extra- territorial zoning jurisdiction in order to keep zoning and overlay districts consistent. All of the properties are completely surrounded by Mooresville’s jurisdiction. There are 19 properties with 11 owners. Ted Richie (owner of tract 4647409027 - 1109 Williamson Road) asked the di fference that would occur if the request were approved. Allison said he could not speak for the Town of Mooresville, but if the county released the property, Mooresville would evaluate each of the properties to determine the appropriate zoning classification. Allison reiterated the request was from the Mooresville Planning Board and it was made with a desire to obtain consistent zoning. Mr. Allison said the idea was not to have two jurisdictions governing properties situated on the road across from each other. Commissioner Bowles explained to Mr. Ritchie that if the request were approved, the Town of Mooresville would have the right to stipulate what usages could be placed on the property. Mr. Bowles explained that Mooresville and Iredell County had different zoning ordinances, and they were not completely alike. Clarence W. Woolledge “Bill’”’(owner of tract 4647122152 - Brawley School Rd.) said his property was presently zoned General Business. He asked if he would be able to put the same types of businesses on his property if Mooresville was given zoning jurisdiction. Allison said the Town would evaluate the proper zoning for each property. He went on to say that Iredell County’s classifications were, 90% of the time, equivalent to Mooresville. He acknowledged there were, however, some differences. Mr. Woolledge said he didn’t have plans for his property, but he wanted to know what Mooresville intended to do with it. Allison said a public hearing would be held by Mooresville when it came time to determine the property’s zoning. He said that property owners would have an opportunity to voice questions and concerns. Commissioner Bowles said he had a copy of Mooresville’s Zoning Ordinance and Land Use Plan, and he would be glad to share them with the property owners. Bowles said he wanted to explain that Iredell County was being asked to give up the zoning decision making. Attorney Pope asked Allison, assuming the county released the property, if it would become effective immediately or upon the date that Mooresville completed its zoning review. Allison said there would be a 60 day waiting period. The properties would stay within the county’s jurisdiction until that time - - no gap would occur. Commissioner Johnson asked Allison about any monetary ramifications that might occur if expansion of the Brawley Middle School occurred, and the zoning had been relinquished to Mooresville. Allison said he didn’t feel the Mooresville process was much different from the County. He did acknowledge, however, that Mooresville’s guidelines might be a little more restrictive, e.g., more landscaping, more parking, and the size on signage. Commissioner Bowles asked about differences in curb and gutter. Allison said there might be a concern associated with subdivisions or driveway permits. Chairman Haire asked Allison if he would explain why Mooresville had made the request. Allison said that when development occurred in a particular area the developers/property owners started to request water/sewer. When this happens, satellite annexations start to occur. Some businesses/residences are already built that do not need services. The properties being requested by Mooresville are primarily the ones that didn’t need services - - Mooresville grew up around them. Commissioner Bowles asked the options for the property owners if the request were denied, and they at some point desired to be under Mooresville’s jurisdiction. Allison said the owner could request release from the County or pursue a satellite annexation with the Town of Mooresville. If the latter occurred, Allison said County approval was not necessary. Chairman Haire asked Mr. Allison’s recommendation on the request. Allison said that by looking at the request from strictly a planning/land use standpoint, that it was necessary to look at what was in the best interest of the most number of people as opposed to individual properties. Allison said he would recommend approval. MOTION by Chairman Haire to accept the recommendation of the county planning supervisor and grant Mooresville’s request for zoning jurisdiction of the properties located on Williamson Road and Brawley School Road. Commissioner Bowles said he didn’t feel comfortable voting for the request. Mr. Bowles said he had no objections in granting the release to the properties in favor, e.g., Wachovia Bank, but as far as a group decision, he could not vote for the request. Commissioner Fortner asked if Mooresville could automatically obtain extra-territorial jurisdiction in June. Chairman Haire said Mooresville typically did annexations on June 30" of each year. She said Mooresville could annex the property if requested by the owner. Commissioner Johnson said he had a problem in surrendering zoning jurisdiction if the property owner could not vote for/against the official that decided the usage of the property. VOTING: Ayes - 2 (Haire/Fortner); Nays - 3. REQUEST FROM HEALTH DEPARTMENT FOR AUTHORIZATION TO WRITE- OFF UNCOLLECTED PATIENT ACCOUNTS: |MOTION| by Commissioner Bowles to accept the Health Director’s recommendation to write-off $21,736.91 in uncollected patient accounts for FY 1996-97. VOTING: Ayes - 5; Nays - 0. REQUEST FROM THE LIBRARY FOR A BUDGET AMENDMENT TO RECOGNIZE A LIBRARY SERVICES AND TECHNOLOGY ACT GRANT ($17,970): MOTION] by Commissioner Fortner to approve Budget Amendment #24 for the recognition of a State Library Services and Technology Act grant in the amount of $17,970. VOTING: Ayes - 5; Nays - 0. REQUEST FROM L. GORDON IRON & METAL COMPANY FOR REFUND/CREDIT AND RATE REDUCTION: The county manager said a request had been received from this company requesting either a refund or credit on tipping fees. Mashburn said the company contended that past charges were not in accordance with an agreement approved in 1994. Mr. Mashburn said the staff had presented information asserting the present fee did concur with past arrangements. He said the staff felt the rate that had been charged, for a significant period of time when the baler was bypassed, had not been applied appropriately. (It did not meet the conditions of the 1994 agreement.) Kalman Gordon of L. Gordon Iron & Metal Corporation said he was present to answer any questions. He referred to the commissioner’s minutes of April 19, 1994 (page 478) and read the following: “REQUEST FOR APPROVAL OF SOLID WASTE FEE ON WASTE THAT BY-PASSES BALER: Mr. Ron Weatherman, Director of Solid Waste, came to request a new solid waste fee for materials that by-pass the baler. This is specifically for automobile shredder fluff. This fluff was used occasionally during inclement weather in the wintertime for the benefit of the county for vehicular traction. This was a direct benefit for the county, but the need has now diminished, Weatherman said. The cost for baler use is $15 per ton. If they were to reduce the cost benefit to the county, the new cost per ton would be $12. Mr. Weatherman was asking for this new $12 per ton for solid waste that by-passes the baler. MOTION from Commissioner Hamby to approve the request for a change in the fee from $15 per ton to $12 per ton for solid waste that by-passes the baler facility. VOTING: Ayes - 5; Nays - e” Mr. Gordon asked the board to look at a letter from his company’s attorney dated December 11, 1998. He said that beginning around March 30, 1998, his company’s material (automobile shredder fluff) was dumped in the baler room of the Iredell County Landfill. It was then loaded on the county’s trucks, hauled to the landfill, and a $30 fee was charged. He said this continued until August 31, 1998. Gordon said the overcharging was a concern, but he was primarily concerned about the way the company had been treated. MOTION | by Chairman Haire to postpone the decision on this matter until the January 19, 1999, meeting. VOTING: Ayes- 5; Nays - 0. PRESENTATION OF THE INSURANCE SERVICE OFFICE’S (ISO) REPORT ON THE IREDELL COUNTY INSPECTION DEPARTMENT: The Inspection Director, Lynn Niblock, said the ISO was rating inspection departments in North Carolina at least once in a five- year period. ISO has a one (1) to ten(10) rating scale with the highest mark being one. Niblock said the rating company had given an overall rating of five (5) for commercial inspections and ten (10) on residential. He cited several methods to improve the scorings. Some of these were: Increasing the funding for inspector training and development, increasing the amount of time and money for public awareness, developing a checklist for plans review, and seeking funds for additional staff. Niblock said the daily number of inspections recommended by the State were 10, and his staff was completing 20 per day. Commissioner Johnson asked how the rating would affect insurance premiums. Niblock said the rating would not affect single-family but commercial structures might be influenced. Chairman Haire said underwriters in the past may have adhered strictly with ISO rates, but this was not the case anymore. She said the insurance companies set their own rates and there was a “soft-market” at the present on commercial buildings. Commissioner Stewart said the board needed to fully evaluate the report, especially since the county’s inspectors were doing twice as many inspections as was the daily State standard. Attorney Pope asked how the rating compared to other counties. Niblock said that both Mecklenburg and Catawba received the same rating for residential structures. DISCUSSION OF DISTRICT 12 DIRECTOR VACANCY FOR THE NORTH CAROLINA ASSOCIATION OF COUNTY COMMISSIONERS: Commissioner Stewart, a past NCACC District 12 Director, said the counties in this region typically rotated the position. She mentioned it was Stanly County’s turn. The county manager said Stanly County was going to nominate someone for the position. MOTION] by Commissioner Stewart to advise the NCACC that Iredell County planned to concur with Stanly County’s recommended nominee. VOTING: Ayes - 5; Nays - 0. (Note: It was later found out that Stanly County planned to nominate Commissioner Kenny Furr.) REQUEST FOR APPROVAL OF THE DECEMBER 15 & 18, 1998 MINUTES: MOTION | by Commissioner Fortner to approve the captioned minutes. VOTING: Ayes - 5; Nays - O. REQUEST TO CONTINUE WITH THE CENTRALINA JOB TRAINING CONSORTIUM AS THE SUB-STATE AREA/AGENCY FOR THE ADMINISTRATION OF THE WORKFORCE INVESTMENT ACT PROGRAMS/SERVICES: |MOTION | by Chairman Haire to designate the Centralina Job Training Consortium as the sub-state area/agency for the administration of the Workforce Investment Act programs and services for the Governor’s Commission on Workforce Preparedness. VOTING: Ayes - 5; Nays - 0. REQUEST FOR LEAD AGENCY DESIGNATION FOR THE HOME & COMMUNITY CARE BLOCK GRANT (HCCBG): The county manager mentioned that for several years his office had been listed as the lead agency for this grant. This arrangement occurred because at one time, the Council on Aging and the Department of Social Services competed for the funds. Since the DSS has now opted to not seek the funds, it would be more productive and time saving for the lead agency designation to be assigned to the Council on Aging. The board of commissioners would still appoint the HCCBG committee members and approve the yearly funding plan. MOTION] by Commissioner Fortner to appoint the Council on Aging as the Lead Agency for the Home & Community Care Block Grant. VOTING: Ayes - 5; Nays - 0. ANNOUNCEMENT OF VACANCIES OCCURRING ON BOARDS & COMMITTEES Board of Equalization and Review (6 announcements) Adult Care Home Community Advisory Committee (2 announcements) APPOINTMENTS TO BOARDS & COMMITTEES Home & Community Care Block Grant Committee (3 appts.): The clerk to the board advised that Mrs. Gayla Woodie, of Centralina Council of Governments, had said the General Statutes did not give a specific committee size. The legislation does recommend that one-third of the committee composition be consumers, one-third be providers, and one-third be representatives from interested community agencies. Woodie said the primary group that should have representation was consumers. In the past, 17 members served. The committee now has 14 members. MOTION] by Commissioner Fortner to allow the HCCBG committee to remain at 14 members. VOTING: Ayes - 5; Nays - 0. Iredell County Board of Health (2 appts.): |MOTION| by Chairman Haire to postpone these appointments until the January 19 meeting. VOTING: Ayes - 5; Nays - 0. Juvenile Justice Reform Council (continuation of appts.): Chairman Haire nominated Mr. John Crone. No further nominations were submitted. MOTION] by Chairman Haire to elect Mooresville Chief of Police John Crone by acclamation and to continue the appointments at the January 19 meeting. VOTING: Ayes - 5; Nays - 0. NOTE: At the December 15, 1998 meeting, it was approved that a certified substance abuse professional from Crossroads Behavioral Healthcare be appointed. The individual recommended by the Crossroads Director is Mr. Tom Carter. Mooresville Planning Board/ETJ (1 appt.) Chairman Haire nominated Mr. John Robertson (3158 Charlotte Hwy., Mooresville, NC). No further nominations were submitted. MOTION)by Chairman Haire to close the nominations and elect Robertson by acclamation. VOTING: Ayes - 5; Nays - 0. Iredell County Zoning Board of Adjustment (1 appt.): Commissioner Johnson nominated Mr. Harvey Reeves (now serving as an alternate). Chairman Haire |moved] to close the nominations, elect Mr. Reeves by acclamation, and to announce the alternate vacancy that will now occur on this board. VOTING: Ayes - 5; Nays - 0. NEW BUSINESS - FIRE COMMISSION TO HOLD A PLANNING RETREAT: Commissioner Stewart mentioned that a retreat for the Fire Commission had been scheduled for Thursday, January 28, 1999. In addition, Stewart said the commission had changed the day of week for regular meetings. Previously, the group met on the last Wednesday ofthe month. This has been changed to the last Thursday of the month. COUNTY MANAGER'S REPORT: HOME HEALTH REPORT: _ Mashburn said the home health sale documents stipulated the buyer (Iredell Memorial Hospital) would supply annual reports. Mashburn said the report had been received and was available should anyone desire to review it. Advanced Life Support (ALS) Designation: Mashburn said that legislation had previously been written wherein entities having an ALS designation needed to have an Audit & Review Board. The responsibility of the board is to monitor the employees and the agencies with this designation. It is stipulated that a “county person” had to serve on the board. Mashburn said the EMS Director had always served as the “county person.” He further said that nothing could be found as to a definition of a “county person.” Mashburn asked if the board members had any problems with the EMS Director remaining on the audit and review board. CONSENSUS of the board to continue to allow the EMS Director to serve on the Audit and Review Committee in conjunction with the Advanced Life Support Designation for the Iredell County EMS Department. NCACC Legislative Goals Meeting: Mashburn along with Commissioners Fortner and Stewart will attend this conference to be held January 14-15, 1999, at Research Triangle Park. Winter Retreat: Mashburn said the winter planning session would be held Friday, January 29, 1999 (8:00 a.m. - 5:00 p.m. with a Business Dinner Meeting at 6:00 p.m., at the Black Angus Restaurant. Area legislators and the county’s representative on the Department of Transportation’s Board will be invited.) The planning session will continue on Saturday, January 30, 1999, at 8:00 a.m..-noon. The location will be the Statesville Women’s Club, 515 West End Avenue, Statesville, NC. ADJOURNMENT: Chairman Haire moved to adjourn the meeting at 9:45 p.m. NEXT MEETING: Tuesday, January 12, 1999, 12 o’clock noon in the Commissioners’ Meeting Room of the Iredell County Government Center, 200 South Center Street, Statesville, NC. VOTING: Ayes - 5; Nays - 0. Approved: te L4.AGGF C ATL , CIC ie Clerk to the Board File: Regular Minutes January 5, 1999 IREDELL COUNTY BOARD OF COMMISSIONERS SPECIAL MEETING MINUTES JANUARY 12, 1999 The Iredell County Board of Commissioners met for a Special Meeting on Tuesday, January 12, 1999, 12 o’clock Noon, in the Iredell County Government Center (Commissioners’ Meeting Room), 200 South Center Street, Statesville, NC 28677. Present: Chairman Sara K. Haire Vice Chairman Steve D. Johnson Tommy E. Bowles Alice T. Fortner Alice M. Stewart Staff Present: County Manager Joel Mashburn, County Attorney William P. Pope, County Finance Director Susan Blumenstein, and Clerk to the Board Jean Moore. OPENING OF SEALED LEASING/PURCHASING PROPOSALS IN CONJUNCTION WITH PROPERTY OWNED BY IREDELL COUNTY On December 7, 1998, the board of commissioners called for a bid opening and public hearing on the leasing of property located at 1010 Salisbury Highway, Statesville, NC (formerly the Bassett Furniture property). The minimal acceptable terms agreed for the proposals were: 1. The term of the lease will commence on January 12, 1999, and will expire on January 12, 2001. 2. Each proposal will specify the monthly rental to be paid. The minimum monthly rental will be $2,750.00 per month. 3. The lease will include triple net terms, with tenant being responsible for all maintenance, including structural maintenance, all insurance in at least replacement amounts, and all taxes and special assessments. 4. Each proposal will include an option to purchase the property at the end of the lease term at a price to be named in the proposal. The minimum acceptable price is $275,000.00. 5. Each proposal must include option consideration of $25,000.00 to be deposited with Iredell County at the commencement of the lease. In the event the option to purchase is exercised, the option consideration, together with a rent credit of fifty percent (50%) of the actual rental paid, will be applied toward the purchase price. In the event the option to purchase is not exercised, the option consideration and all rentals will be forfeited. Notice of intent to exercise the option to purchase must be received in writing at least sixty (60) days before the expiration of the term of the lease. Attorney Pope conducted the bid opening and the results are as follows. Godley Realty, 613-C Brookshire Boulevard, Charlotte, NC Purchase Offer: $281,000.00 Monthly rent: $2,750 Wingates Monday*Company (WMC), P.O. Box 118, 115 S. Eastway Drive, Troutman, NC Purchase Offer: $300,001.00 Monthly rent: $2,750 Chairman Haire asked if the high bidder had complied with all of the proposal requirements. Attorney Pope said everything was in order. He said there was a $25,000 deposit requirement that needed to be made on the date of the lease commencement. Pope asked the WMC representative if he was prepared to make this deposit. Mr. Earl Spencer, of the WMC Company, said he was aware of this stipulation and prepared to make the deposit. PUBLIC HEARING Chairman Haire declared the meeting to be in public hearing session for the purpose of seeking citizen comments in reference to the proposals. Earl H. Spencer. of the WMC Company, asked if the $25,000 deposit was forfeited if his company did not purchase the building. Attorney Pope said the option consideration money ($25,000) would be forfeited. He read from the advertised RFP: “Jn the event the option to purchase is not exercised, the option consideration and all rentals will be forfeited.” Mr. Spencer asked if someone on the county staff could assist with a walk-through tour of the building. Jeff McKay, President of the Greater Statesville Development Corporation, said the former maintenance supervisor with Bassett (former owner), would be available to assist. Mr. Spencer asked if the lease had been drafted. Mr. Pope said he did not have a standard commercial lease ready, but the terms would be the same as advertised. Pope said the lease si gning would probably take place in the next day or so. Chairman Haire adjourned the public hearing. Commissioner Johnson said he wanted to make sure the lease became effective as of January 12, 1999. Pope said this was correct. MOTION} by Commissioner Fortner to accept the lease/purchase proposal ($2,750 Monthly rental/Purchase amount $300,001.00) offered by the WMC (WingatesMonday) Company as outlined in the bid stipulations and read by the county attorney for the property located at 1010 Salisbury Road, Statesville, NC. VOTING: Ayes - 5; Nays - 0. Commissioner Bowles asked about the leasing transaction. Pope said the WMC Company would lease the property until January 12, 2001, and at that time would be given an option to purchase. All rent and the initial deposit will be forfeited if the company chooses not to purchase. Bowles asked how the money would flow if the company exercised the option to purchase. Pope said the money would go to Iredell County and then it would pass through to the Greater Statesville Development Corporation. Mashburn asked if the monthly rent ($2,750) was a pass through as well. Pope said this was the intent; however, he felt the County should hold this money until the option to purchase was exercised. The money would be held in escrow. Mr. Mashburn said all costs associated with the building, e.g., insurance, would be passed on to the development corporation. Commissioner Johnson said the development corporation would need funds to offset expenses. He asked if the $25,000 would immediately be remitted to the development corporation. Attorney Pope said he wanted to protect the County in case the option to purchase was not exercised. If this happens, the County might have to spend money to get the facility in shape for resale. The board instructed the county manager to discuss the proper channeling of the monthly rent and option consideration money ($25,000) with Jeff McKay, of the Greater Statesville Development Corporation, and to share a recommendation at the January 19 regular meeting. ANNOUNCEMENTS OF VACANCIES ON BOARDS AND COMMISSIONS Crossroads Behavioral Healthcare (2 announcements) ANNOUNCEMENT OF NACO LEGISLATIVE CONFERENCE IN WASHINGTON, DC ON FEBRUARY 27-MARCH 2, 1999: The county manager said that to obtain the best airline ticket prices, reservations needed to be made soon if anyone desired to attend this conference. ANNUAL CENTRALINA DINNER MEETING TO BE HELD JANUARY 13, 1999: The commissioners were reminded of the Centralina dinner meeting to be held on Wednesday, January 13, 1999 (6:15 - Social & 7:00 p.m. - Dinner) at the Queens Landing in Mooresville, NC. WINTER PLANNING SESSION: Mr. Mashburn passed out a tentative itinerary for the January 29 & 30, 1999 planning session to be held at the Statesville Women’s Club, 515 West Broad Street, Statesville, NC. APPOINTMENTS ON THE BOARD OF EQUALIZATION & REVIEW: Commissioner Fortner mentioned these appointments would be done at the next meeting. Fortner said she recalled that when the E & R Board was established, all of the commissioners were given an opportunity to nominate a member. Mrs. Fortner said she would like to see this done again. Chairman Haire said she agreed, especially since this was a revaluation year. Haire suggested that all commissioners come prepared with a nominee recommendation at the next regular meeting. ADJOURNMENT: |MOTION|by Chairman Haire to adjourn the meeting at 12:27 p.m. NEXT MEETING: Tuesday, January 19, 1999, 5:00 p.m. & 7:00 p.m., Iredell County Government Center, 200 South Center Street, Statesville, NC. VOTING: Ayes - 5; Nays - 0 APPROVED: wna diy [9,/994 fe ¢ MLE, C7, S77 _ Clerk to the Board File: January 12 meeting minutes IREDELL COUNTY BOARD OF COMMISSIONERS BRIEFING MINUTES JANUARY 5, 1999 The Iredell County Board of Commissioners met in Briefing Session on Tuesday, January 5, 1999, 5:00 p.m., in the South Wing Conference Room of the Iredell County Government Center, 200 South Center Street, Statesville, NC 28677. Present: Chairman Sara K. Haire Vice Chairman Steve D. Johnson Tommy E. Bowles Alice T. Fortner Alice M. Stewart County Staff Present: County Manager Joel Mashburn, County Finance Director Susan Blumenstein, Planning Supervisor William Allison, Solid Waste Director Ron Weatherman, Health Director Ray Rabe, Health Adm. Officer Bill Griffith, Library Director Steve Messick, Information Technology Librarian Teresa Lynch, Inspections Director Lynn Niblock, and Clerk to the Board Jean Moore. REQUESTS FOR THREE ADDITIONAL ITEMS TO BE ADDED TO THE AGENDA: The county manager said it was necessary to discuss three more items. They were: 1) A Request from the Department of Transportation in reference to Assistance with a Problem Associated with a bridge realignment 2) A Request in reference to the newly passed Workforce Investment Act of 1998 and 3) A Request for a Designated Lead Agency for the Home & Community Care Block Grant. REQUEST FROM MOORESVILLE GRADED SCHOOL DISTRICT (MGSD) IN REFERENCE TO $1,206,970 HELD IN CAPITAL RESERVE (PROPOSED WING ADDITION FOR NEW INTERMEDIATE SCHOOL): Frank Fields (MGSD Board of Education Chairman), Dr. Bryce Cummings (MGSD Supt.), Mr. David Dutton (MGSD Finance Officer), Dr. Bruce Boyles (MGSD Asst. Supt.), and Roger Hiatt (MGSD Asst. Supt.) appeared before the board and requested the release of $1,206,970 for a proposed wing addition (13,401 sq. ft.) to the new intermediate school being constructed on Kistler Farm Road. The money was restricted for the Mooresville system on September 1, 1998. Dr. Cummings said the school system would add $150,000 to the restricted amount for a total $1.3 million project. The projected sq. footage cost is $95 without inflationary considerations. Commissioner Johnson asked if the wing addition would catch the county up with the growth in Mooresville. He also asked the projected enrollment of the school. Dr. Cummings said the wing addition would help. Cummings said the projected enrollment was 946, and the school was being built for 900 students. He said two mobile units would be needed. Dr. Fields said the Kistler Road site had 50 acres, and there was room for future expansion, if needed. Commissioner Bowles asked about the $15,200 architectural design fee for the wing addition. Dr. Cummings said the fees typically ran about six percent. He also said the State Division on School Planning required that an architect sign off on school construction plans. Mr. Mashburn said he understood the State was studying a “boiler-plate plan,” and this might help with construction costs. Commissioner Bowles asked for the total intermediate school cost ( including new wing). He also asked why the school officials chose electric service over gas. Dr. Cummings said the turnkey cost would be $10 million. Cummings said the staff chose electric service because of lower costs. He mentioned the school would eventually be annexed into the Town of Mooresville. REQUEST FROM THE DEPARTMENT OF TRANSPORTATION TO PLACE EXCAVATED MATERIALS AT THE SOLID WASTE FACILITY (due to realignment of bridge) & REQUEST IN REFERENCE TO ASSISTANCE IN THE SOLID WASTE TIPPING FEES IN CONJUNCTION WITH THE EXCAVATED MATERIALS: Department of Transportation (DOT) officials Billy Trivette (Resident Engineer), Dan Grissom (Division Construction Engineer), and Gregg Smith (Geotechnical Services) came before the board to explain a problem recently encountered with a bridge realignment. While construction workers were grading near the Signal Hill Drive and Simonton Road area, they came into contact with materials disposed in the closed municipal landfill. This landfill was initially operated by the City of Statesville. In 1974, Iredell County entered into an agreement to operate the landfill up until its closure in November of 1980. Grissom said the realignment was being done to match up with the City of Statesville’s Thoroughfare Plan. Trivette said the DOT had a two-fold request: 1) Permission to place excavated material at the Iredell County Solid Waste Facility and 2) Assistance with the tipping fee that would be associated with the material. He estimated that 10,000 tons would need to be removed. Trivette said 11 test holes had been dug to review the discarded waste. He said some holes were completely full of solid waste. Commissioner Stewart expressed concern about the material at the site. She said she knew that housing shingles had been discarded there. Ron Weatherman, the County Solid Waste Director, said he had talked to Julian Foscue with the State Solid Waste Office. Foscue, Weatherman said, has given clearance for the materials to be disposed of at the lined landfill. Weatherman did say, however, the material could not go through the baler. Mr. Mashburn said the board needed to look at the cost of the request - - landfill labor and equipment. He said the board also needed to review the request to determine if there was enough of a public purpose to justify a tipping-fee reduction. (It has been predicted the debris tonnage would shorten the landfill life by 12 days.) Commissioner Bowles asked the DOT officials if any other options had been researched. Smith said “dynamic deep compaction” was an option, but it was expensive ($150,000 estimate). Trivette said that even if the county allowed the excavated material to go the landfill, money would have to be spent for replacement dirt. Commissioner Fortner said she recalled that Simonton Drive was built with private funds, but it was later transferred to the State. Mrs. Fortner questioned how the DOT could design the bridge realignment without having a site plan indicating the location of the closed municipal landfill. Chairman Haire asked if the City of Statesville would be approached about the problem. Trivette said a meeting had been scheduled for Thursday, January 7, 1999. Commissioner Fortner asked the DOT timetable for the project. Trivette said the excavation/hauling would take 12 working days, and then 12 more days would be needed to bring in filler dirt. Mr. Mashburn said that if the County agreed to accept the waste, a work schedule needed to be devised. Weatherman said the State required that deposited waste at the landfill had to be covered by the end of each workday. Trivette said he would need to know the work schedule so his office could develop cost estimates. It was the consensus of the board to delete this item from the January 5 agenda, but to continue the discussions at the regular meeting on January 19, 1999. 2 REQUEST FROM THE HEALTH DEPARTMENT FOR AUTHORIZATION TO WRITE-OFF UNCOLLECTED PATIENT ACCOUNTS: Ray Rabe, the health director, said the Board of Health approved $21,736.91 in write-offs on December 10, 1998. In comparison with other counties, Rabe said he had been assured that Iredell County’s uncollected accounts were in alow range. Bill Griffith supplied the following statistics. % Charges Payor Source Write-Offs Total Charges As Write-Offs Private Pay $11,544.51 $ 362,388.00 3.19% Medicaid 9,698.21 644,178.00 1.51% Medicare 494.19 22,512.00 2.20% TOTAL $ 21,736.91 $1,029,078.00 2.11% Griffith said the 1.51% (medicaid) was mostly because the clients were not eligible at the time of the session. He also mentioned that State officials had said that in reference to the private pay percentage of write-offs (3.19%) that anything under 5% was considered good. REQUEST FROM LIBRARY FOR A BUDGET AMENDMENT TO RECOGNIZE A LIBRARY SERVICES & TECHNOLOGY ACT GRANT ($17,970): The library director said a 20% local match was needed for the grant and it had been budgeted. He said computer equipment would be purchased. The information technology librarian said Internet usage had doubled in the past year. There are approximately 1500 users per month. ADJOURNMENT: Chairman Haire adjourned the meeting for a refreshment break at 6:50 p.m. APPROVED: 7 iF tal bn CHWCR Cletk to the Board File: Briefing Minutes of January 5, 1999 IREDELL COUNTY BOARD OF COMMISSIONERS AGENDA BRIEFING MINUTES FEBRUARY 2, 1999 The Iredell County Board of Commissioners met in Briefing Session on Tuesday, February 2, 1999, 5:00 p.m., in the South Wing Conference Room, of the Iredell County Government Center, 200 South Center Street, Statesville, NC 28677. Present: Chairman Sara K. Haire Vice Chairman Steve D. Johnson Tommy E. Bowles Alice T. Fortner Alice M. Stewart County staff in attendance included: County Manager Joel Mashburn, County Finance Director Susan Blumenstein, Planning Supervisor William Allison, Inspections Director Lynn Niblock, Register of Deeds Brenda Bell, and Clerk to the Board Jean Moore. NON-OWNER REZONING REQUEST (FROM RA TO RU-R); FOR SEVERAL PROPERTY OWNERS (88%) IN THE GOBLE ROAD AREA, CASE NO. 9901-2: In reference to this case, Chairman Haire asked the planning supervisor to explain the difference between RU-R zoning and R-20. Allison said RU-R was somewhat of a compromise between Rural Agricultural and R-20. The RU-R allows double-wide homes, multi-sectional, and modulars. There are some restrictions. The R-20 eliminates mobile homes entirely. Allison said the property owners making the request preferred the R-20 zoning; however, a developer was too far into a project for this to occur. It will be necessary for the developer, however, to reduce a mobile home development by 20 lots. Commissioner Bowles asked what happened if a stick-built home in an R-20 neighborhood burned down. Specifically, he asked if the property owner could put a mobile home on the site until another stick-built home could be built. Allison said there were no provisions in the code for this type of arrangement. REZONING REQUEST; WILLIAM H. SUMMERS, JOHN W. MICHALOWSKI, AND ERNEST H. RUNGE, ET. AL., PROPERTIES, CASE NO. 9901-2: William Allison explained this request and said there was opposition from Mr. & Mrs. Luther Souther (adjacent property owners). Allison said notices of the rezoning request had been sent to adjacent property owners; however, Mrs. Souther had stated she never received one. The planning supervisor said his office, as a courtesy, sent out rezoning notices to adjacent property owners, but this was not required by the Iredell County Code or the General Statutes. Commissioner Stewart said that initially, when the property was zoned Highway Business Conditional Use, the developers had indicated a shopping center would be built. This never happened. Now, the developer was requesting a zoning change to General Business District. Allison said he had talked to the Department of Transportation about the request since it was for a trucking terminal. Commissioner Stewart asked if conditions could also be placed on the rezoning. Specifically, if it could be conditioned upon the site not being allowed to accumulate trucks, trailers and equipment in a junkyard fashion. Mr. Allison suggested that a certain sq. footage be used for the condition, or some type of statement that no more than two vehicles (unused) could be on the site at a given time. Allison also said the applicant had to consent to any conditions. REQUEST FROM REGISTER OF DEEDS IN REFERENCE TO A PLAT IMAGING SYSTEM (RENTAL VS. PURCHASE): Brenda Bell, the Register of Deeds, said the purchase of a plat imaging system had been approved in the 98-99 budget. Bell mentioned that she had talked to other counties using the plat imaging. Mrs. Bell was told it would be more prudent to lease rather than purchase. This is due to the equipment becoming obsolete so fast. A 36-month 1 rental would cost $52,272.00. The purchase cost is $32,545 and there is a $5900 charge for maintenance after the first year. The total cost would then be $38,445. DISCUSSION OF CAPITAL IMPROVEMENTS AND DISTRIBUTION OF AMORTIZATION SCHEDULE FOR $9 MILLION LOAN: The county manager said he had reviewed the capital improvement plan presented to the board on January 30, 1999. The sheriff's department has expressed an interest in the EMS Building on Tradd Street. If the narcotics section of the sheriff's office could occupy the EMS Building, the Bondurant Building would then have vacant space. Probation and parole offices could move into the Bondurant Building thereby saving on rental costs. Family court could be based in the top floor of the Agricultural Building and the Register of Deeds could utilize the bottom portion. The clerk of court could then expand into the present Register of Deeds’ office area. Mashburn said that all of the relocations were contingent upon the library vacating the present Water Street building. In reference to the county borrowing money for the capital improvements, Mrs. Blumenstein shared amortization schedules using both 10 year and 15 year pay-back periods. Using current interest rates, a $9 million loan for 15 years would cost approximately $4,159,345.50 in interest. A ten-year loan would cost 2,683,259.40 in interest. Commissioner Stewart asked what penalty the county would suffer if the loan was paid off early. Blumenstein said it depended on which lending institution was used, but there would be an early payoff fee associated with all banks. Blumenstein said a reimbursement resolution for the proposed $9 million loan could be brought to the next regular meeting of the board (February 16, 1999). She said the Boggs Building purchase amount ($275,000) had already been budgeted along with the renovation costs ($125,000). Mashburn said the design work for the new Agricultural Building needed to be done as soon as possible. ADJOURNMENT: Chairman Haire adjourned the meeting for a refreshment break at 6:20 p.m. APPROVED: / a M17 — Clerkto the Board File: Briefing Minutes of February 2, 1999 IREDELL COUNTY BOARD OF COMMISSIONERS REGULAR MINUTES FEBRUARY 2, 1999 The Iredell County Board of Commissioners met in Regular Session on Tuesday, February 2, 1999, 7:00 p.m., in the Iredell County Government Center (Commissioners’ Meeting Room), 200 South Center Street, Statesville, NC 28677. Members present were: Chairman Sara K. Haire Vice Chairman Steve D. Johnson Tommy E. Bowles Alice T. Fortner Alice M. Stewart County staff in attendance included: County Manager Joel Mashburn, County Attorney William P. Pope, County Finance Director Susan Blumenstein, Planning Supervisor William Allison, and Clerk to the Board Jean Moore. CALL TO ORDER: Chairman Haire INVOCATION: Vice Chairman Johnson PLEDGE OF ALLEGIANCE TO THE FLAG ADJUSTMENTS OF AGENDA: |MOTION| by Chairman Haire to adjust the agenda by Adding: Request to Proceed with an Application for Capital Project Financing Closed Session for Property Acquisition Discussion - G.S. 143-311.18 (a) (5) PUBLIC HEARINGS Chairman Haire declared the meeting to be in public hearing session. REQUEST FOR AN AMENDMENT TO THE IREDELL COUNTY LAND DEVELOPMENT PLAN & REZONING REQUEST; MARION THOMAS PRATT ESTATE (THOMAS NEWTON PRATT & PEGGY PRATT BROWN, EXECUTORS), CASE # 9901-1: The planning supervisor said the owners were requesting to rezone property from Residential Agricultural (RA) to Neighborhood Business District (NB) and to amend the Land Development Plan. Mr. Allison said the property (2.42 acres) was located on 2035 Mecklenburg Hwy/NC 115 at Rockwell Loop; more specifically identified as PIN #4654360865 & 4654279081. The existing land use is residential and the surrounding land use is residential. Allison said a commercial node existed at the intersection of Presbyterian Road and Hwy. 115, and there were several non-conforming businesses along the corridor. On January 6, 1999, the Iredell County Planning Board unanimously recommended denial of the request in a 10-0 vote. Chairman Haire adjourned the hearing. MOTION] by Commissioner Johnson to deny the rezoning request pertaining to Case #9901-1, Marion Thomas Pratt estate. VOTING: Ayes - 5; Nays - 0. Chairman Haire declared the meeting to be in public hearing session. NON-OWNER REZONING REQUEST; SEVERAL PROPERTY OWNERS (88%) IN THE GOBLE ROAD AREA, CASE NO. 9901-2: Allison said several property owners were requesting to rezone some properties from Residential Agricultural to Rural Residential District. A petition was circulated and 88% of the property owners signed for the rezoning. The properties, located on Goble Road, encompass 583.07 acres and include 27 parcels. Allison said the request had been reviewed and was in order. On January 6, 1999, the planning board unanimously approved the request. Sam Phillips, an advocate for the rezoning, said he was unaware of any opposition. In addition to Phillips, about 15 other citizens were in attendance to show support for the request. No one spoke in opposition, and Chairman Haire adjourned the public hearing. MOTION] by Commissioner Stewart to approve the non-owner rezoning request for the designated Goble Road Area from Residential Agricultural to Rural Residential District. VOTING: Ayes - 5; Nays - 0. Chairman Haire declared the meeting to be in public hearing session. REZONING REQUEST; WILLIAM H. SUMMERS, JOHN W. MICHALOWSKI, AND ERNEST H. RUNGE, ET. AL., PROPERTIES, CASE NO. 9901-2: Allison said the applicant (Ernest H. Runge) was requesting the rezoning of property from Residential Agricultural (RA) and Highway Business Conditional Use (HBCUD) to General Business (GB) District. The owners of the property are William H. Summers, John W. Michalowski, and Ernest Runge, et. al. Proposed usage would be a truck terminal and other GB uses. The 13.3 acres in the request are located on Old Mountain Road at Conifer Drive, more specifically identified as Pin #s 4704645203, 4704636681, 4704732774, and 4704639903. Allison said the property was in a commercial node extending from Interstate 40 to Island Ford Road. He said that trucking terminals needed to be within close proximity to an interstate. On January 6, 1999, the planning board unanimously recommended approval in a 11-0 vote. Commissioner Stewart asked if the present conditional use included a berm for the adjacent property owners. Allison said that in reference to the Runge property, there was a 50 ft. undisturbed buffer as a condition associated with the site at the current time. Commissioner Stewart asked if the buffer would follow the rezoning. Allison said the request was to rezone the property to General Business with 10 conditions. Commissioner Stewart said it needed to be added to the rezoning. Allison said the applicant would have to agree to the condition. Mr. Allison said the 50 ft. buffer applied to the Wall property and Souther property. Linda Souther (opposition) said she and her husband were adjoining property owners to the Runge property. She said the zoning ordinance stated that zoning should be comparable with the adjoining property owners. Mrs. Souther said there were no General Businesses in the area. She said she understood the property was in a commercial node, but she felt a land use study needed to be done. She further said that within a one-mile radius there were two schools, three churches, a fire department, the West Iredell swimming pool, a mini-warehouse and storage facility, a hardware store, a race car shop, six gas stations with car washes and shopping areas, a restaurant, ten manufacturing plants, a trailer sales lot, and two automotive repair shops. She asked how much more could be put in one area. Mrs. Souther said the request was for a re-rezoning of the same piece of property. Bill Crosswhite, attorney for the three owners, said the area was in a commercial node. He said the terminal would be small (8,000 sq. ft. building). The individual seeking to purchase the property and create the terminal has approximately 20 trucks and 40 trailers. Chairman Haire asked Crosswhite if his clients would accept the conditional use proposed by Commissioner Stewart. Commissioner Stewart said the original conditional use was for a 50 ft. buffer to be located behind the affected residences. Crosswhite asked Mr. Runge is he had any opposition to the buffer. Runge deferred the question to the prospective property owner. Mr. Guill (Guill Robbins Wheels) did not have any objections. No one else spoke. Chairman Haire adjourned the hearing. MOTION} by Commissioner Fortner to approve the rezoning from RA & HBCUD to General Business with the referenced conditional use (50 ft. setback). VOTING: Ayes - 5; Nays - 0. ADMINISTRATIVE MATTERS REQUEST FROM REGISTER OF DEEDS IN REFERENCE TO A PLAT IMAGING SYSTEM (RENTAL VS. PURCHASE):|MOTION)by Commissioner Johnson to approve the 36- month leasing of a plat imaging system in the amount of $52,272. VOTING: Ayes - 5; Nays - 0. REQUEST FOR APPROVAL OF REVISIONS TO THE RULES OF PROCEDURE FOR THE IREDELL COUNTY BOARD OF COMMISSIONERS: The clerk to the board said several changes were requested for the Rules of Procedure. (Revisions submitted for approval are shown below in bold print.) (4) Agenda The clerk to the board shall prepare the agenda for the meeting. A request to have an item of business placed on the agenda, by a department or division head, or by a county-funded agency, must be received by 12:00 Noon on Fhursday Wednesday preceding the meeting. Any board member may, by a timely request, have an item placed on the agenda. The agenda shall include, for each item of business placed on it, as much background information on the subject as is available and feasible to reproduce. A copy of all proposed ordinances shall be attached to the agenda, if available to the clerk. A copy of the agenda and attached materials shall be available for public inspection as soon as they are completed. Each board member shall receive a copy of the agenda. Copies may also be available for members of the press. (5) Public Address to the Board (Rewritten as follows) Any individual or group who wishes to address the board, about a county related matter, should make a request to the clerk to the board to be on the agenda. In an effort to insure that all persons receive equal time for expression and to assist the staff in estimating meeting lengths, the following time limits will be observed. Appointments Before the Board: A time limit of fifteen (15) minutes. Public Hearings: A time limit of five (5) minutes. If a large number of individuals wish to speak, the chairman, or the board by majority vote, may set a total time limit for all speakers, with the time being divided equally between proponents and opponents. 3 A time limit of three (3) minutes. However, the board shall determine at the meeting whether it shall hear an individual or group, or others who are not on the agenda, but who desire to address the board. If a large number of people request to speak, the board may use the public hearing guidelines for time limits. (23) Public Hearings Public hearings required by law or deemed advisable by the board shall be organized by a special order, adopted by a majority vote, setting forth the subject, date, place and time of the hearing as well as any rules regarding the length of time of each speaker, etc. : : : majority-vote;may set sreasonable time timit on those who-wish to address the-board: Unless otherwise provided by the special order, each speaker shall be limited to five minutes for a public address. \f a large number of individuals wish to speak, the chairman, or the board by majority vote, may set a total time limit for all speakers, with time being equally divided between proponents and opponents of an issue. At the appointed time, the chairman or hts designee shall call the hearing to order and then preside over it. When the allotted time expires or all persons who wish to speak have spoken, the chairman or his designee shall declare the hearing ended. MOTION] by Commissioner Fortner to approve the revisions to the Rules of Procedure for the Iredell County Board of Commissioners. VOTING: Ayes - 5; Nays - 0. DISCUSSION IN REFERENCE TO THE CALLING OF SPECIAL MEETINGS: The clerk to the board advised that an Institute of Government representative (Fleming Bell) had stressed the need for the chairman to sign all special meeting notices. He did say, however, that a facsimile stamp of the chairman’s signature could be used, if the usage was approved by the full board. (The stamp would not be used for anything other than the calling of a special meeting.) MOTION| by Commissioner Johnson to allow the clerk to have a facsimile stamp made of the chairman’s signature to be used only for the calling of special meetings. VOTING: Ayes - 5; Nays - 0. REQUEST FOR APPROVAL OF THE JANUARY 19, 1999 MINUTES: |MOTION by Commissioner Fortner to approve the captioned minutes. VOTING: Ayes - 5; Nays - 0. REQUEST TO PROCEED WITH AN APPLICATION FOR CAPITAL PROJECT FINANCING: 'MOTION by Chairman Haire to instruct the Director of Finance & Administrative Services to proceed with the legal application with the Local Government Commission for Section 160A- 20 Financing for $9 million. Commissioner Johnson said it wanted it understood that he planned to vote for the motion; however, he reserved the right to reject recommendations made in the future on this matter. He said he had concerns, especially since there were no pending emergencies for the improvements. Commissioner Bowles said he understood the request was just to proceed with the application and that any votes on this evening would not necessarily indicate support for the actual loan. Chairman Haire said this was correct. Commissioner Fortner said the capital improvements that would occur with the $9 million had been needed for along time. She said some of the county’s needs “had been moved to the back burner time after time for some reason.” She said it was time to proceed. VOTING: Ayes - 5; Nays - 0. ANNOUNCEMENT OF VACANCIES OCCURRING ON BOARDS & COMMITTEES INFORMATION & REFERRAL ADVISORY COUNCIL (2 announcements) APPOINTMENTS TO BOARDS & COMMITTEES IREDELL COUNTY ZONING BOARD OF ADJUSTMENT (1 alternate appt.): No nominations were submitted. Chairman Haire moved to postpone this alternate appointment until the February 16, 1999 meeting. VOTING: Ayes - 5; Nays - 0. ADULT CARE HOME COMMUNITY ADVISORY COMMITTEE (2 appointments): Commissioner Stewart nominated the Reverend C. Wayne Dixon, Retired. No other nominations were submitted. Chairman Haire moved to close the nominations, appoint Dixon by acclamation, and postpone the remaining appointment until the February 16 meeting. VOTING: Ayes - 5; Nays - 0. BOARD OF EQUALIZATION AND REVIEW (continuation of appointments): Commissioner Johnson said that at the January 19 meeting, he had nominated Mr. William White. Since that time, Johnson said he had learned that Mr. White preferred that Mr. L.W. Lambert be appointed. Mr. Johnson made a|motion] to withdraw Mr. White’s nomination/appointment and to instead appoint L.W. Lambert. VOTING: Ayes - 5; Nays - 0. Commissioner Stewart nominated Daniel (“Dan”) Schmidt. Commissioner Fortner said she preferred to postpone her appointment until the next meeting. No nominations were submitted for the alternate position. Chairman Haire |moved| to appoint Dan Schmit to the E & R board, and to postpone Commissioner Fortner’s nomination/appointment along with the alternate appointment, until the February 16, 1999 meeting. VOTING: Ayes - 5; Nays - 0. TROUTMAN BOARD OF ADJUSTMENT (ETJ) (2 appointments): Commissioner Fortner nominated Frank Englebert for a three-year term. Commissioner Johnson nominated Keith Kelly for an alternate term. MOTION) by Chairman Haire to close the nominations and appoint Englebert and Kelly by acclamation. VOTING: Ayes - 5; Nays - 0. SOUTH IREDELL COMMUNITY DEVELOPMENT CORPORATION (2 appts.): In accordance with the bylaws of this organization, Commissioner Fortner said she would appoint the current chairman of the board of commissioners (Sara K Haire) and the current county manager (Joel Mashburn). VOTING: Ayes - 5; Nays - 0. CRIMINAL JUSTICE PARTNERSHIP PROGRAM (CJPP) COMMITTEE: MOTION| by Chairman Haire to approve the following members to the CJPP Committee. 5 VOTING: Ayes - 5; Nays - 0. CRIMINAL JUSTICE PARTNERSHIP PROGRAM COMMITTEE (CJPP) (Formerly Jail Management Task Force) Statutory Authority: G.S. 143B-273.10,11 Membership: A county board or muiti-county board will consist of no fewer than 10 members and will, to the greatest extent possible, include the following areas of representation. AREA REPRESENTED NAME ADDRESS A County Commissioner Steve Johnson 1112 Shelton Avenue Statesville, NC 28677 Tomm wi 1797 Coddle Creek Road Mooresville, NC 28115 County Manager or designee Joel Mashburn P.O. Box 788 Statesville, NC 28687 A judge of Superior Court Rena Turner (Turner as always served as a representative) Clerk of Court P.O. Box 186 Statesville, NC 28687 A judge of District Court Martin holm P.O. Box 186 Statesville, NC 28687 A District Attorney or designee Chris Collier, Asst. D.A. P.O. Box 186 Statesville, NC 28687 A Criminal Defense Attorney Ben Thomas, Attorney 408 North Main Street Mooresville, NC 28115 A Public Defender Sheriff or designee Phil Redmond, Sheriff P.O. Box 287 Statesville, NC 28687 Chief of a city police dept. or designee John Crone, Chief Mooresville Police Dept 413 North Main Street Mooresville,NC 28115. A probation officer Ed Dearman N.C. Probation & Parole 301 Davie Avenue Statesville, NC 28677 A community service coordinator Bill Pennell Community Service Program 227 Harrill Street Statesville, NC 28677 A mental health representative David Crosby Crossroads Behavioral Healthcare P.O. Box 192 Statesville, NC 28687 A public health representative A substance abuse service representative Pam Navey Appropriate Punishment Options 224 East Water Street Statesville, NC 28677 An employment/training service representative A community-based corrections representative N.C. Division of Prisons c/o 526 Elmwood Road Statesville, NC 28625 A victim service representative A member of the business community A member of the community who has been a victim of crime at | Godfrey Williams 5112 Wilkesboro Road Statesville, NC 28677 William F. Newell, Sr. 15 Seagrove Road Mooresville, NC 28115 Tom White Acorn Development P.O. Box 5671 Statesville, NC 28687 Woody Woodard 309 Camelot Drive Statesville, NC 28677 Rev. Jam nd 902 Knox Avenue Statesville, NC 28677 COUNTY MANAGER'S REPORT NC DEPARTMENT OF TRANSPORTATION’S REQUEST FOR PERMISSION TO DISPOSE OF EXCAVATED MATERIALS AT THE SOLID WASTE FACILITY: The county manager said he had received a letter from the Department of Transportation indicating a withdrawal of a past request to dispose of excavated materials (associated with a bridge realignment near the closed city landfill) at the Solid Waste Facility. INVITATION FROM CROSSROADS BEHAVIORAL HEALTHCARE TO TOUR MENTAL HEALTH FACILITIES: A Crossroads tour will be provided on Friday, March 12, 1999, beginning in Dobson, N.C., (administrative offices). The group will then travel to Mount Airy, Elkin, Yadkinville, and have lunch at Glutton’s Restaurant (12 noon in Statesville). Next, the group will visit the Statesville and Mooresville offices. Arrival back in Dobson is estimated to be around 4:00 p.m. Commissioner Fortner said she would attend. INVITATION FROM CATAWBA COUNTY FOR JOINT DISCUSSION ON COMMON INTERESTS: A letter of invitation has been received from Catawba County to attend a three-county meeting on Thursday, March 11, 1999, 6:00 p.m., at Lineberger’s Cattle Company Restaurant. The purpose of the joint meeting is to discuss items of “common interest.” (The other county invited is Lincoln County.) Commissioner Johnson asked if there would be a specific agenda. The manager said there was not, however, he felt Lake Norman would be a discussion topic. CONSENSUS} of the board to participate in the joint dinner meeting with Catawba and Lincoln County on Thursday, March 11, 1999, at 6:00 p.m. CITY/COUNTY MANAGER’S WINTER MEETING: Mr. Mashburn advised that he would be attending the statewide city/county manager’s meeting in Chapel Hill, NC on February 3 - 5, 1999. INTRODUCTION OF ATTORNEY ANTHONY PREVETTE: County Attorney Pope introduced a new attorney with his firm, Anthony Prevette. Pope said Prevette was an Iredell County native and ranked number one in his graduating law school class. CLOSED SESSION: |MOTION| by Chairman Haire to enter in closed session for the purpose of discussing G.S. 143-318.11(a) (5) Property Acquisition & G.S. 143-318.11 (a) (6) Personnel. VOTING: Ayes - 5; Nays - 0. (Return to Open Session) SALARY INCREASE FOR THE IREDELL COUNTY SHERIFF & REGISTER OF DEEDS: |MOTION| by Chairman Haire to approve a five (5) percent salary increase for the sheriff and register of deeds effective February 2, 1999. VOTING: Ayes - 5; Nays - 0. DISTRIBUTION OF UNC-C DEPARTMENT OF GEOGRAPHY & EARTH SCIENCE REPORT ON INCENTIVES AND INDUSTRIAL LOCATION IN IREDELL COUNTY: The manager said a group of UNC-C students had chosen industrial incentives as a class project and had centered their report on Iredell County. Jeff McKay and Melanie Underwood assisted with the statistical information. (The report was shared for informational purposes.) ADJOURNMENT: |MOTION| by Chairman Haire to adjourn the meeting at 8:30 p.m. (NEXT MEETING: Tuesday, February 16, 1999, 5:00 & 7:00 p.m., at the Iredell County Government Center, 200 South Center Street, Statesville, NC.) VOTING: Ayes - 5; Nays - 0. Approved: 4 fu 4G 7 G @ Ljerx aad Clerk to the Board File: February 2, 1999 regular minutes WINTER PLANNING SESSION JANUARY 29-30, 1999 MINUTES The Iredell County Board of Commissioners held a planning session on Friday, January 29, 1999, and Saturday, January 30, 1999 (half-day) at the Statesville Women’s Club, 515 West End Avenue, Statesville, NC. Members present included: Chairman Sara K. Haire Vice Chairman Steve D. Johnson Tommy E. Bowles Alice T. Fortner Alice M. Stewart Staff present included: County Manager Joel Mashburn, County Finance Director Susan Blumenstein, Support Services Director Jim Vernon, and Clerk to the Board Jean Moore. Media representatives attending were: Jim Wrinn, Charlotte Observer/Iredell Neighbor; Ginger Guy, Statesville Record & Landmark; and Maggie Shoobridge of the /redell Citizen. CALL TO ORDER: Chairman Haire INVOCATION: Commissioner Bowles ECONOMIC INDICATORS: John Hall and Bill Leach, of First Citizens Bank, spoke to the group and gave an optimistic economic report. Hall said the gross national product was up 5.6% during the fourth quarter. It was up 3.9% for the entire year. An economic growth mode has been occurring for the past 92 months. Hall said much of the growth was due to consumer confidence and spending. The United States is importing more but exporting less. Halli said he thought home mortage rates might decrease by .5% in the next three to six months, but interest rates would not be lowered again. Finally, Hall said that bankers were naturally worried about a possible recession, but this was a continual worry and nothing new. Commissioner Bowles asked how the typical Iredell County family might fare if a slowdown occurred. Hall said bankruptcy cases continued to increase, but he didn’t see the Iredell County region being anymore vulnerable than any other area. The county manager asked what type of manufacturing might suffer if a slowdown did occur. Hail said the textile industry was a good example. He said the labor being used in America was for more high tech or computerized jobs, and the foreign labor market was less technical. Hall continued by saying the North Carolina average wage was increasing faster than in many parts of the country. He predicted this would continue because of the low labor market. In addition, he said he saw mergers in the automobile market. This is because of the over capacity to build. Commissioner Johnson asked how the currency valuation in other countries would affect America. Hall said he had concerns about Brazil, and he was primarily concerned with manufacturing. REQUEST FROM SHERIFF’S OFFICE FOR PERMISSION TO APPLY FOR GOVERNOR’S CRIME COMMISSION FUNDS: Harold Miller, the Lake Patrol Supervisor, said that with increased construction around the lake area the crime rate was increasing. In addition, more boating infractions were occurring. Miller requested permission to pre-apply for grant funds in the amount of $129,902.28 from the Governor’s Crime Commission. A 25% match of $43,300.76 will be required. Miller said he had developed a project entitled, “Operation Dock Watch,” and the funds would be used for: *2 additional lake officers plus benefits and anticipated overtime $59,713.59 *Supplies (fuel for vehicles/boat, brochures for the project & stationery) 23,300.00 *Equipment (1 Crown Victoria, 1 Ford Explorer, boat, light bars, three radios, marine radio, weapons, infra-red night view device, & other miscellaneous items Total Budget 90,189.45 $173,803.04 MOTION] by Chairman Haire to allow the sheriff's office to pre-apply for the Governor’s Crime Commission Funds for the “Operation Dock Watch” project. VOTING: Ayes - 5; Nays - 0. 1999 REVALUATION: Brent Weisner, the county assessor, shared the following information. ¢ 64,236 revaluation notices will be mailed on/about February 15, 1999. ¢ The county has 70,588 listed parcels (1,650 of these are exempt). The following shows the market and taxable value increases for the parcels. 1998 1999 $5,518,810,363 $6,752,800,980 $5,274,606,204 $6,347,567,950 Percent Increase 22.360% 20.342% Market Value Taxable Value PERCENT OF VALUE CHANGE BY PROPERTY TYPE Values based on Market Value of Taxable and Exempt Parcels Property % 1998 1999 Total Type Change Value Proposed Value Parcels Single Family 24.82% $3,989,783,431 $4,980,209,580 56,744 Manufactured Homes 27.42% $ 278,650,830 $ 355,070,490 6,505 Condominium 22.96% $ 35,617,040 $ 43,795,870 438 Commercial 22.63% $ 762,821,932 $ 935,455,860 3,868 Industrial 18.88% $ 623,974,782 $ 741,754,260 2,089 Multi Family 20.83% $ 123,954,500 $ 149,772,780 657 All Parcels Market 24.29% $5,730,989,273 $7,123,034,010 70,588 PERCENT OF VALUE CHANGE BY TOWNSHIP Based on Market Value % 1998 1999 Township Increase Value Proposed Value 01 Statesville Inside 12.81% 02 Statesville Outside 22.57% 03 Coddle Creek 04 New Hope 05 Union Grove 06 Eagle Mills 07 Turnersburg 08 Olin 09 Sharpsburg 10 Concord 11 Bethany 12 Cool Springs 13 Chambersburg 14 Shiloh 15 Fallstown 16 Barringer 17 Davidson TOTAL 25.59% 52.81% 51.14% 59.23% 42.96% 35.85% 46.11% 31.22% 20.96% 29.36% 22.24% 35.37% 19.36% 27.70% 16.36% 22.61% $ 822,317,322 $ 174,147,130 $ 796,655,630 $ 55,863,180 $ 66,765,420 $ 59,753,650 $ 90,110,670 $ 88,161,380 $ 74,368,680 $ 181,567,140 $ 264,923,380 $108,517,830 $ 398,272,770 $ 239,403,550 $ 344,946,000 $ 177,233,220 $1,497,506,040 $5,440,512,992 $ 927,620,450 $ 213,452,320 $1,000,546,010 $ 85,362,760 $ 100,910,040 $ 95,143,320 $ 128,819,530 $ 119,764,120 $ 108,657,790 $ 238,256,110 $ 320,454,790 $ 140,379,450 $ 486,834,900 $ 324,073,150 $ 411,732,270 $ 226,322,090 $1,742,549,100 $6,670,878,200 * Approximately 4,702 taxable parcels are incomplete due to aew construction. * The appeal phase for the “first” notices will be completed between September & November of 1999. Weisner said that by law, the appraisers had to personally inspect a property, if the owner requested this be done. Weisner reported that during the last revaluation, about six percent of the property owners appealed. The reval preceding the last one had a seven percent appeal rate. He mentioned the industry standard was about ten percent. TRANSPORTATION IMPROVEMENT PROGRAM (TIP) LISTING: William Allison, the planning supervisor, reminded the board that on February 16, 1999, 4:00 - 8:00 p.m., at the Mooresville Citizens Center, the Department of Transportation would hold a public hearing about the District 12 TIP. Allison said there were six counties in this district and there was high competition for the funds. Commissioner Fortner said she felt the board of commissioners needed to become proactive regarding road needs. Chairman Haire said that in the past, the local DOT Board representative (Ann Gaither), had suggested that all governing bodies in Iredell develop one priority plan. This was done. Haire said that Iredell County’s inability to obtain road improvements was not due to dissension between the various governments. Allison shared the following information which reveals the most recent TIP listing adopted by the board. TRANSPORTATION IMPROVEMENT PLAN (TIP) #1 -U.S. 21/1-40 Interchange #2 - Brawley School Road (SR 1100) (Interchange and Widening) #3 - U.S. Hwy. 70 #4 - Connector Road for Mazeppa and Cornelius Roads to route traffic from the industrial parks directly to a new I-77 interchange #5 - Widen U.S. 21 (From Troutman to Barium Springs) MOTION | by Commissioner Johnson to retain the same TIP priority list. VOTING: Ayes - 5; Nays - 0. MODULAR HOUSING: Allison said there were still some neighborhoods interested in R-20 zoning. The following information was shared about trends occurring in other counties with mobile home regulations. © The restricting of single wides from certain zoning districts. QO The requirement of brick or masonry underpinning for all double wides. Q Increasing the age limit on mobile homes brought into certain jurisdictions. QO Allowing older mobile homes to be relocated only in established mobile home parks. Allison said Wilkes, Burke, Yadkin, Anson, and Rowan Counties did not have any restrictions on mobile homes. Cabarrus County has the most stringent standards, (appearance criteria, restrictions on the number of lots in a subdivision, and other restrictions). Consensus| of the board that the rules and regulations currently in use for manufactured housing are adequate. It was mentioned, however, that the board might review the current age limitation (1976) in the future. NOTE: Iredell County Code Section 3.18 Mobile Home HUD Requirements reads as follows: “No mobile home of any class shall be permitted to be placed within the jurisdiction of this ordinance (or moved and placed if already within the jurisdiction of this ordinance) unless it was constructed after June 15, 1976, and unless it meets or exceeds the construction standards promulgated by the US Department of Housing and Urban Development (HUD) that were in effect at the time of construction.” ANNEXATION - ETJ: Allison shared a one-page excerpt from a book entitled, Legislative Zoning Decisions, from the Institute of Government. The handout described municipalities and extraterritorial police-power authority. Commissioner Johnson said he understood that some of the board members wanted organized government, but he still contended that all county citizens should have the right to vote 3 for the individuals making zoning decisions for them. APPROVAL OF BUDGET AMENDMENT #239: |MOTION| by Commissioner Stewart to approve Budget Amendment #29 for the recognition of taxes from the Meck-Neck area and the appropriate disbursements. VOTING: Ayes - 5; Nays - 0. FINANCIAL STATUS OF IREDELL COUNTY: Blumenstein distributed six month ending printouts for revenues and expenditures. She said there were no “surprises” and that tax collections were “on track.” In reference to the capital reserve fund, Blumenstein said that $728,722 was available for appropriation. Pertaining to the fund balance, there was a December 31, 1998, ending balance of $8,212,464 (10.38% of the General Fund). IREDELL-STATESVILLE SCHOOL SYSTEM Individuals representing this school system were: Board of Education Chairman Bill Long, Superintendent Dr. Joe Sinclair, Asst. Supt. Dr. Julia Williams, Finance Officer William Barnard, and Director of Facilities Don Atkinson. Long said the system’s request for Year 4 State Facility Bond money should be reviewed in February of 1999. He said that if the funds were not released soon, the system would request the Grant Anticipation Notes (resolution approved by the county in June of 1998). Next, the following three requests were presented. * Funding for Phase II and III of Lakeshore Elementary/Middle School $ 7.85 million ¢ Funding for Planning & Construction of a new high school in the southern part of the county (land for this school on Doolie Road was purchased in 1997) 24.2 million ¢ Funding for Administrative Office Replacement (The structure would be built on the 17.89 acre tract located on Salisbury Road. The facility would house all administrative facets of the school system with the exception of the garage.) 2.6 million TOTAL $34.6 million Commissioner Stewart asked the future plans for South Iredell High School. Long said it was presently at capacity (over 1200 students and rising) and that plans were to retain it as a high school. Long continued his remarks by saying that when he first started on the school board, Year 2000 predictions for student enrollment were at 15,000. He said that 16,000 students would be in the system at the start of the 1999 school year. Long concluded by saying that more school boards were asking for taxing authority. Commissioner Stewart said she had always encouraged the NCACC to adopt a legislative goal in reference to school boards being given taxing authority; however, it had never materialized. MOORESVILLE GRADED SCHOOL DISTRICT Individuals representing this system were: Board of Education Chairman Dr. Frank Fields, Supt. Dr. Bryce Cummings, and Finance Officer David Dutton. The following requests were submitted. 1. Intermediate School Classroom/Art/Music Wing $1,374,119 (Dr. Cummings reminded the group that this request had already been approved. The release of funds occurred on January 5, 1999.) 2. Mooresville High School Classroom/Media Center $4,897,581 3. Mooresville Middle School - Classroom Wing Dining Room Expansion $4,738,784 4. N.F. Woods - Carpentry/Masonry Building & Classroom Renovation $ 379,674 Dr. Cummings said that most of the structures in the Mooresville system were in good shape. An invitation was extended to the commissioners to attend the Dedication/Open House of the Intermediate School located on Kistler Road on Sunday, August 1, 1999. NOTE: Both school systems referred to a planning study being conducted by the OR/Ed Laboratories. The study data will help both systems make projections for future needs. It should be completed in March of 1999. MITCHELL COMMUNITY COLLEGE Individuals representing the college were: Board of Trustees Member John Douglas, College President Dr. Doug Eason, Vice President for Finance Dick Lefevre, and Director of Facilities/Auxilaries Gary Johnson. The following FY 1999-2000 funding needs were presented. A. Capital Projects 1. HVAC for Science & Vocational Buildings. $500,000 2. Parking, security lighting, and landscaping on all three campuses. $300,000 3. Redesign/reconfigure Student Center & Vocational Building to create 10,000 sq. ft of additional instructional space $ 50,000 B. General Fund 1. Enrollment increase of 9% $118,289 ($1,314,318 x .09 = $118,289) 2. County Salary Supplement Parity w/ Public Schools $ 71,442 ($1,302 - 735 = $567 x 126 = $71,442) Invitation for Walking Tour of the Campus: Dr. Eason invited the commissioners to tour the campus on Tuesday, February 23, 1999, from 1 1a.m. - 1:00 p.m. (lunch provided). Central Transfer Station: Jim Vernon, the Support Services Director, briefed the board on revised costs for the new transfer station. Originally, it was budgeted for $115,000. Current cost estimates are now at $170,000. (The county manager will return to the board with a budget amendment when the final amount needed is known.) A discussion was held on the possible need for a station in West Iredell. It was mentioned that it might be a good idea to start looking for land in this area. LANDFILL EXPANSION: Commissioner Johnson reported on the solid waste facility expansion public hearing held on January 26, 1998. He mentioned there were some residents (five or six) who were concerned about the proposed expansion. In addition, the property owners expressed concerns about sea gulls and the potential for their properties to be devalued. The county manager said the present solid waste facility had about 15 years of storage life. DINNER MEETING WITH LEGISLATORS BLACK ANGUS RESTAURANT 125 NORTH CENTER STREET, STATESVILLE, NC 6:00 P.M. - 8:30 P.M. All of the commissioners were present along with: Senator James Forrester, M.D. - 39" Senatorial District, Senator James Phillips - 23" Senatorial District, Representative Frank Mitchell - 42™ House District, and Representative Mitchell Setzer - 43" House District. Others attending were: County Finance Director, Susan Blumenstein, Support Services Director Jim Vernon, Clerk to the Board Jean Moore, and Record & Landmark Reporter Ginger Guy. (The county manager was absent due to illness.) Volunteer Fire Departments: Commissioner Johnson said he had received complaints from fire departments about the increased amount of paperwork needing completion after calls. He said some VFDs had complained it took longer to finish the paperwork than it did to extinguish the fires. Representative Mitchell said he planned to discuss this matter with the state fire marshal. Commissioner Stewart said the Department of Insurance needed some of the forms. Code 5 - Alarm Activations: Commissioner Bowles mentioned the expense being absorbed by fire departments when they responded to false alarms (home/business security systems). Bowles said the departments were working on a fee system, after a certain number of false alarms occurred. Representative Mitchell said he would be glad to assist if needed. Highway Funding: Chairman Haire said she understood that highway funds were supporting other areas of state government. Senator Phillips said the entire state was growing rapidly. Phillips said he was more inclined to believe the Highway Commission now regarding funds and projects, than he was a year ago. 4" Year Bond Money for Iredell-Statesville Schools: Commissioner Fortner and Finance Director Blumenstein reported to the legislators that the Iredell-Statesville Schools needed the fourth year bond money now. They said that any action on the legislator’s part to speed up the process would be appreciated. School Boards & Taxing Authority: Commissioner Bowles asked the legislators their opinions on school boards being given taxing authority status. Senator Forrester said a local bill could be introduced into the legislature if there was unanimous local support. Bowles said he was just asking for opinions. (A discussion followed and some attendees stressed there would not be unanimous, local support.) DSS Maintenance of Effort: Commissioner Stewart reminded the legislators that the county’s electing Welfare Reform Plan had not been approved. She said that Iredell County had started some reform procedures before the statewide reform program was implemented. The local DSS Department is now below its maintenance of effort. Stewart encouraged the legislators to “tweak” the system so that Iredell County citizens would not be penalized for doing a good job. Senator Phillips said he knew more people were working and that welfare usage was declining. Both Phillips and Forrester said they would take this issue up at their first committee meeting. Comments from Forrester: Senator Forrester said the legislature had been hit hard with lawsuits (intangibles, the Bailey court case, funding for low wealth schools) and that Governor Hunt would push to keep Smart Start and the Office of Juvenile Justice well funded during the next budget year. Forrester mentioned that he knew the NCACC was encouraging the passage of the one cent local option sales tax. He said this would be controversial. Forrester said last year the legislature had a $1.4 billion surplus; however, the money would be needed for the lawsuits, raises for teachers, bond payments, and state health care plan payments. He reminded the group that he was a prior 6 county commissioner and he knew counties had a hard time coping with unfunded mandates. He mentioned, however, that if there was a recession, unfunded mandates would probably go to the counties. (Representative Mitchell said this year would be “bad” for the legislature, but next year “things would be all right.”) illips: Senator Phillips said he was against the proposed property transfer tax. (Forrester added that he did not envision this tax being ratified.) Phillips said the area of mental health had serious needs. He mentioned that some of the state’s mental health hospitals were in dire need of capital improvements. Phillips inquired about the nursing/adult care homes in the county. He asked if many complaints were heard. The commissioners said that occasionally a complaint was reported, but not often. Commissioner Fortner said she had attended some of the nursing/adult care home committee meetings. She mentioned there were concerns about the low health care salaries and that many homes did not have enough staff to help the patients with basic needs, e.g. eating. Comments from Setzer: Representative Setzer presented Chairman Haire with a gift (engraved gavel) for her continued work on behalf of Iredell County. Setzer said that if the lottery passed, he saw the proceeds going to the Smart Start program. (Forrester had negative comments about the lottery issue. He said it might keep the schools open two days per year, but nothing more. He also said the lottery would hurt the poor - - they would buy lottery tickets instead of necessities, e.g., food. Forrester said the lottery system was a poor way to raise money.) Commissioner Johnson said he had read that a lottery did all right for the first few years. After this, the novelty wore off, and a funding method had to be found to support the programs initially supported by the lottery. In reference to the sales tax option, Johnson said he was against it, and he felt citizens were already too heavily taxed. Saturday, January 30, 1999 Library Discussion: Steve Messick, the library director, said the main library had approximately 18,000 sq. ft. with 2,000 sq. ft. more in the Bookmobile Building. He said the library was built to accommodate 100,000 volumes but there were 170,000. Messick said the options for library expansion were: 1. Add on to the main library on Water Street 2. Construct a new building 3. Find an existing building and renovate He said the former Lowes Building on East Front was about the right size if the third option was chosen. The quoted price for the structure and 7.5 acres is $1.2 million. In reference toa branch facility in Mooresville, Messick said he had researched three shopping center sites (Brawley Commons, Mooresville Market Place, and the Marathea Center), and he felt the Hwy. 150 Mooresville Market Place area would be the most suitable. Chairman Haire said she had talked to the Mooresville Town Manager and was told there was room for expansion at the Mooresville library. She also mentioned it had recently been renovated. Commissioner Johnson said that if two libraries were established in Mooresville, there would be needless duplication. Messick said the county library already needed more staff. Commissioner Fortner said she felt that if a new library were opened that circulation would continue to increase, and if this happened, even more staff would be needed. Messick said this was true. Messick said he had reservations about a public library being housed adjacent to a school. He said he didn’t know of any cost savings and there would be security concerns. Iredell County Capital Improvement Plan: Jim Vernon presented a five-year capital improvement plan in the amount of $3,990,606. However, if the present county garage could be sold (anticipated sale price $100,000), the improvement plan could then be reduced to $3,890,606. Mr. Mashburn said the county attorney was drafting the closing documents for the Boggs Building purchase. After renovations, the EMS and Maintenance Departments will be housed in this facility. Commissioner Fortner told the group that Crossroads Behavioral Healthcare would be asking for more space. Commissioner Johnson said he recalled that space for the courts was listed as the county’s top priority. Mr. Mashburn said he had received a letter from the Register of Deeds asking for more space. Vernon added that the Register of Deeds’ vault area was already in violation of state law. Mr. Mashburn said the library needs along with the other capital improvement needs amounted to about $9 million. He said this amount could be obtained in a direct-placement loan. Commissioner Johnson said he was not comfortable with a $9 million loan. He suggested that the capital reserve fund be built up to pay for the space needs. The finance director was asked about the loan balance for the health building. She said the loan extended through 2003, and the balance was $1.5 million. Mrs. Blumenstein said the county was presently indebted by about $32.5 million ($9.9 million in Certificates of Participation, $20.9 million in General Obligation Bonds, $1.5 million for the health building, and $85,000 for the Rescue Squad loan). Chairman Haire said the current interest rate was low, and she felt it was a good time to proceed in alleviating some of the county’s space needs. By |consensus}, the board requested the following: 1. The county manager pursue a joint library partnership with the Town of Mooresville. 2. The county manager pursue an option to purchase, along with a feasibility study, for the Lowes Building located on East Broad Street, Statesville, NC. 3. The finance director develop an amortization schedule for a $9 million loan, using both 10 and 15 year payback periods, for Iredell County Capital Improvements. (The $9 million would include $5 million for the library proposal.) Lake Norman Regional Medical Center (LNRMC): Chairman Haire said she had talked to Paul Smith, the CEO of LNRMC, and was advised that the staff would move to the new facility in June. Haire mentioned to Smith that the Bassett Furniture Company had recently donated property to the county. She asked Smith if the hospital corporation would consider a similar donation of the unused hospital site. Water Sewer General Discussion: | Consensus] of the board, to retain the water sewer policy that has been used for the past few years. Recreation: Commissioner Johnson said the City of Statesville was developing a park in east Statesville (Simonton Road/East Elementary area). He said he had been approached with the idea that Iredell County partner with the city in this endeavor. If this occurred, this site could become the county’s east quadrant park. Johnson mentioned that current plans were to create six soccer fields. The Select Soccer coach has agreed to participate in the program. Mr. Johnson said the city would expect the county to hire some part-time employees. The city has said it would be willing to establish a separate advisory board for the park. Commissioner Stewart expressed concerns, especially with the county’s liability in the park. Johnson said the Iredell County Recreation Advisory Board would discuss the overall concept at its next meeting. Convalescent Transports: Commissioner Johnson asked the policy on this type of transport. The county manager said the EMS department was revising the Standard Operating Procedures. Communications Study for the Sheriff's Department: Commissioner Johnson said he understood the communication study had been completed. He mentioned there were still simulcast problems. Adjournment: |MOTION| by Chairman Haire to adjourn the winter planning session at 12: 10p.m. (NEXT MEETING: Tuesday, February 2, 1999, 5:00 P.M. & 7:00 P.M., Iredell County Government Center, 200 South Center Street, Statesville, NC). VOTING: Ayes - 5; Nays - 0. Approved: 2/4 /4 g 7. C. Mime , i C Clerk to the Board IREDELL COUNTY BOARD OF COMMISSIONERS REGULAR MINUTES JANUARY 19, 1999 The Iredell County Board of Commissioners met in Regular Session on Tuesday, January 19, 1999, 7:00 p.m., in the Iredell County Government Center (Commissioners’ Meeting Room), 200 South Center Street, Statesville, NC 28677. Present: Chairman Sara K. Haire Vice Chairman Steve D. Johnson Tommy E. Bowles Alice T. Fortner Alice M. Stewart Staff Present: County Manager Joel Mashburn, County Attorney William P. Pope, County Finance Director Susan Blumenstein, Planning Supervisor William Allison, Inspections Director Lynn Niblock, DSS Director Don Wall, Solid Waste Director Ron Weatherman, and Clerk to the Board Jean Moore. CALL TO ORDER: Chairman Haire INVOCATION: Vice Chairman Johnson PLEDGE OF ALLEGIANCE ADJUSTMENTS OF AGENDA: |MOTION|)by Chairman Haire to add the following items to the agenda. ® Request from Sheriff's Department for Permission to Apply for a Governor’s Crime Commission Grant @ Request from Soil & Water Conservation Office for Appropriation of Funds for the North Carolina Beaver Management Assistance Program ® Request for Approval of a Recommendation Concerning the Distribution of Proceeds from the Leasing of Property located at 1010 Salisbury Highway (formerly Bassett Furniture Plant) VOTING: Ayes - 5; Nays - 0. ADMINISTRATIVE MATTERS REQUEST FOR ASSISTANCE FROM THE NC DEPARTMENT OF TRANSPORTATION IN CONJUNCTION WITH A BRIDGE REALIGNMENT: (I) PERMISSION TO PLACE EXCAVATED MATERIAL AT THE SOLID WASTE FACILITY AND (2) ASSISTANCE WITH THE TIPPING FEE ASSOCIATED WITH THE EXCAVATED MATERIAL: |MOTION] by Commissioner Fortner to grant permission to the North Carolina Department of Transportation to dispose of excavated materials at the Iredell County Solid Waste Facility on a schedule approved by Ron Weatherman, the Solid Waste Director, and that no hazardous waste, tires, or stumps will be accepted, and that all overtime incurred for the excavated waste will be taken into consideration for billing purposes, and that there will not be a reduction in the tipping fee as it will remain at the stipulated amount listed in the annual! budget ordinance. Commissioner Johnson asked the solid waste director, using a worst-case scenario, how much overtime it would take to dispose of 12,000 cubic yards of waste. Weatherman, the solid waste director, said somewhere around 70 hrs., at a cost of $69.12 per hr.(overtime). He continued by saying two compactors would be needed compared to the normal usage of one. The DOT officials estimated the excavated waste to be about 600 tons. This amount is typically what the solid waste department handles in one day’s time. Weatherman said he saw no way his department could handle the waste without accumulating overtime. In addition, he said his employees might have to work on Saturdays and Sundays. Commissioner Fortner reiterated that the DOT officials said they could have the waste excavated in 12 days. Weatherman said he didn’t envision this happening. He said he witnessed, in an eight-hour day, an average of 600 tons of waste going into the landfill, and this happened with a constant stream of trucks. Weatherman said he predicted it would take five or six weeks for the DOT to excavate and deliver the waste to the solid waste site. Commissioner Stewart stressed the importance of addressing all of the costs that would be associated with the waste acceptance. Commissioner Bowles said he did not want to be involved with any motion or any act that obligated the staff to work on Sundays. VOTING: Ayes - 5; Nays - 0. Commissioner Bowles asked who would notify the DOT about the board's decision. The county manager said he would draft a response for the DOT. He mentioned, however, the letter would be shared with the board members prior to DOT submittal. REQUEST FROM THE COOL SPRINGS VFD FOR APPROVAL OF A BUILDING REFINANCING (SUB-STATION) AND LEASE PURCHASE OF NEW TRUCK ($150,000): Commissioner Bowles said that for many years he had been an advocate for the fire service and he wanted everyone in the county to have good and adequate protection. He said , however, that he had concerns about fire departments having large debts/loans and he would encourage the VFDs to pay off loans before they re-entered into more debt. Mrs. Stewart, the commissioner appointee to the Fire Commission, was asked if she was comfortable with the request. Mrs. Stewart said the Cool Springs VFD was refinancing and receiving a lower interest rate and even though another debt was being added, that the department felt it had serviced its debts to this point and could continue in the future. Stewart said, however, that she did have a concern that this particular VFD might someday be annexed into the City of Statesville. Stewart added that she was not a voting member of the fire commission and the same was true for the fire marshal. MOTION/ by Commissioner Fortner to approve the Cool Springs Volunteer Fire Department’s request for a refinancing and lease purchase and for a letter to be sent to the United Financial Inc., with the Chairman’s signature. VOTING: Ayes - 5; Nays - 0. REQUEST FOR APPROVAL OF DECEMBER REFUNDS & RELEASES: MOTION | by Commissioner Stewart to approve the following December refunds and releases. VOTING: Ayes - 5; Nays - 0. Releases for the Month of December, 1998 $51,196.68 Breakdown of Releases: County 21,214.92 E. Alexander Co. Fire #1 31.82 Shepherd's Fire #2 31.03 Mt. Mourne Fire #3 171.53 All County Fire #4 1,010.81 Statesville City 4,774.95 Statesville Downtown District 0 Mooresville Town 4,940.72 Mooresville Downtown District 0 Mooresville School 18,542.91 Harmony Love Valley Troutman Solid Waste Refunds for the \ionth of December, 1998 $14,705.83 Breakdown of Refunds: County 667.44 Solid Waste 246.00 Mt. Mourne Fire #3 138.25 All County Fire #4 22.58 Mooresville School 13,467.86 Mooresville Town 163.70 REQUEST FOR APPROVAL OF BUDGET AMENDMENT #25 FOR THE RECOGNITION OF A PORTION OF JAIL COMMISSARY SALES IN EXCESS OF COMMISSARY PURCHASES: The finance director said the total amount to be recognized was $13,305 and that $2,000 would be used to purchase a utility trailer and $11,305 would be used to purchase computer software. MOTION| by Commissioner Stewart to approve Budget Amendment #25 in the amount of $13,305 for the recognition of jail commissary sales in excess of purchases and for the money to be be used for the utility trailer and computer software. VOTING: Ayes - 5; Nays - 0. REQUEST FOR APPROVAL OF BUDGET AMENDMENT #26 FOR THE TRANSFER OF SALARIES & RELATED LINE ITEMS TO TRANSPORTATION SERVICES (IREDELL VOCATIONAL WORKSHOP): |MOTION| by Commissioner Stewart to approve Budget Amendment #26 for the transfer of funds from salaries and related line items to transportation services. VOTING: Ayes - 5; Nays - 0. Note: Previously, DSS hired transportation workers. Now, however, the transporting of clients has been shifted to the Iredell Vocational Workshop/Lead Agency for the Iredell Transportation Authority. REQUEST FOR APPROVAL OF THE 1998-99 IREDELL COUNTY AUDIT CONTRACT: |MOTION| by Commissioner Stewart to approve the McLelland, Rutherford & McKenzie, PA, CPA 1998-99 Audit Contract in the amount of $33,400. VOTING: Ayes - 5; Nays - 0. REQUEST FOR SALE APPROVAL OF A SURPLUS K-9 VEHICLE KENNEL: MOTION| by Commissioner Fortner to approve the following resolution authorizing the sale of surplus property. VOTING: Ayes - 5; Nays - 0. RESOLUTION FOR TRANSFER OF CERTAIN SURPLUS PERSONAL PROPERTY WHEREAS, the County of Iredell has possession of the following item of personal property which is surplus to its needs and desires to dispose of same. NOW, THEREFORE, BE IT RESOLVED, by the Iredell County Board of Commissioners that since the Town of Huntersville, North Carolina has requested the following equipment, and has offered to purchase the same in the amount of $450, the equipment shall be transferred to the Town of Huntersville, 2s provided in G.S. 160A-274. One (1) Fiberglass K-9 Vehicle Kennel. REQUEST FROM L. GORDON IRON & METAL FOR REFUND/CREDIT & RATE REDUCTION: Commissioner Fortner made the following |MOTION|: BEIT RESOLVED, that Iredell County hereby offers a compromise of all claims to Gordon Industries of 50% ($77,843.88) of the amount claimed (155,687.76), in the form of a credit to be taken against future waste bills; and, BE IT FURTHER RESOLVED, regardless of whether the County’s offer of compromise is accepted, that henceforth, except as specifically set forth herein, all waste accepted at the Iredell County Landfill will be billed at the rate established by the annual budget ordinance as it may from time to time be amended. VOTING: Ayes - 5; Nays - 0. REQUEST FROM A LAW FIRM REPRESENTING THE SHINNVILLE ROAD LLC (OWNER/DEVELOPER) OF THE PROPOSED GABRIEL ESTATES SUBDIVISION) FOR RELEASE OF ZONING JURISDICTION: William Allison, the planning supervisor, said the owners were requesting the zoning jurisdiction release of a 1.58-acre tract along Shinnville Road. He said this would allow four additional lots to be built at the entrance of a subdivision. The 1.58 tract would be added to 43 acres for a 117-lot development. Allison explained that if built under the county’s zoning, the four additional lots would be reduced down to three. He added that more continuity (lots would line up better) would occur at the entrance, if the request were approved. MOTION] by Commissioner Bowles to grant the zoning release of the 1.58-acre tract as requested by the law firm representing the owners/developers of the Gabriel Estates Subdivision. VOTING: Ayes - 5; Nays - 0. REQUEST FROM THE DOT FOR APPROVAL OF A PETITION FOR THE ABANDONMENT OF A SECTION OF SR 1549 (RAILROAD CROSSING) FROM THE STATE MAINTAINED SYSTEM: The planning supervisor advised that Jim Rand, the district engineer for the State Department of Transportation, had submitted this request. It is for the withdrawal of state maintenance of a 105.6 linear foot section on SR 1549/Stevenson Farm Road. During the agenda briefing, Commissioner Johnson asked what opposition had been voiced about the request. Allison said he had not heard of any opposition. The county manager advised that due to the close proximity to the county garage, that several months ago a letter had been sent to the DOT advising of county opposition. MOTION] by Commissioner Fortner to deny the abandonment of road maintenance for a section of SR 1549 as requested by the North Carolina Department of Transportation. VOTING: Ayes - 5; Nays - 0. REQUEST FROM HEALTH DEPARTMENT FOR APPROVAL TO ACCEPT A MARCH OF DIMES GRANT IN THE AMOUNT OF $5,000: |MOTION) by Commissioner Johnson to allow the health department to accept the March of Dimes grant money ($5,000). VOTING: Ayes - 5; Nays - 0. REQUEST FROM HEALTH DEPARTMENT FOR APPROVAL TO ACCEPT A STATESVILLE KIWANIS CLUB DONATION ($2,500) FOR CAR SEATS: The health director had advised during the briefing session that if approved, 33 car seats ($1,060) could be purchased this fiscal year. A total of 45 seats at $1,440 would be purchased during 1999-00. MOTION] by Commissioner Stewart to allow the health department to accept the Kiwanis Club’s monetary donation and to approve Budget Amendment #27 in the amount of $1,060 for the purchase of car seats during the 1998-99 fiscal year. VOTING: Ayes - 5; Nays - 0. REQUEST FOR APPROVAL OF RECLASSIFICATION RECOMMENDATIONS (INSPECTIONS DEPT./ECOM/ & ANIMAL CONTROL): The personnel officer advised during the agenda briefing that if these reclassifications (estimated cost $19,940) were approved, the funds budgeted for this fiscal year would be nearly depleted. The positions requested for reclassification were: POSITION OLD GRADE RECOMMENDED GRADE Building Code Inspector I 64 65 Building Code Inspector II 65 66 Building Code Inspector III 66 67 Building Code Inspector IV 68 69 Plans Review Specialist I 68 69 Telecommunicator I 60 61 Telecommunicator II 62 63 Asst. Director Comm/EM 65 66 Animal Control Officer 61 62 Field Supervisor 62 63 MOTION| by Chairman Haire to approve the reclassifications as recommended by the county staff. VOTING: Ayes - 5; Nays - 0. REQUEST FROM DSS FOR THE ESTABLISHMENT OF ONE (1) SOCIAL WORK SUPERVISOR III POSITION AND THREE (3) SOCIAL WORKER III POSITIONS (CHILD PROTECTIVE SERVICES (CPS) DEPT.): Don Wall, the Social Services Director, said his agency had identified adequate funding in the Work-First Family Assistance Program to support the establishment of the four positions. He said there was an urgent need for the workers. Wall said that from August, 1997 through December of 1997, to August 1998-December 1998 there had been a 21% increase in cases and a 43% increase in children. In addition, he said the department was unable to comply with state/federal regulations and caseload standards. Wall said the DSS Department was presently underspending the Maintenance of Effort in the Work-First Family Assistance Program for 1998-99. Ifthe department continues to spend at the present level, the maintenance of effort will be underspent by $278,100. Ifthis occurs, the state will make adjustments to the department’s spending patterns/participating rate and retrieve the county money. The current participation rate in the Work-First Program is approximately 69%. Commissioner Johnson said he understood the Cash Assistance Program had been reduced by 54% in the past two years. Wall said this was correct. Mr. Wall said he felt this number would continue to decrease once the county’s electing Welfare Reform Plan was implemented. (This plan has not been approved by the state/federal government.) Commissioner Fortner asked about the CPS statistics. Specifically, if the CPS increase during the fall season had anything to do with children returning to school. Don Wall along with Lisa York, the Social Work Program Administrator, said this was probably correct. York said educational personnel were some of the primary reporters of suspected abuse/neglect. MOTION} by Commissioner Stewart to approve the DSS request for the establishment of one (1) Social Work Supervisor III Position and three (3) Social Worker III Positions. Commissioner Fortner asked where the four new employees would be stationed due to the department already being overcrowded. Stewart said the employees would have to double up. Wall said the CPS workers would be housed at the Hwy. 21 site. He said some of the employees would have to double up. Mr. Wall also mentioned there would be a request for more office space in his 1999-00 budget. VOTING: Ayes - 5; Nays - 0. REQUEST FROM DSS FOR THE ESTABLISHMENT OF ONE (1) SOCIAL WORK SUPERVISOR Ii POSITION AND ONE (1) SOCIAL WORK I POSITION (CHILD DAY CARE SERVICES PROGRAM): Wall said his agency was due to receive $38,589 in Day Care Services’ funds from the Iredell County Partnership for Children. Wall continued by saying that Smart Start, by law, had to allocate 30% of its money for subsidy. He said the money would be on- going. Wall said a revised funding authorization had been received for Child Care Subsidy and Services’ Support for 1998-99. The total Child Day Care allocation for 98-99 for Direct Services is $2,693,184 and $144,009 for Services Support. Commissioner Fortner asked Wall what would happen if the Smart Start funds were discontinued. Wall said he would probably return to the commissioners if the spending pattern and number of children served were the same and funds were needed. MOTION by Commissioner Stewart to approve the establishment of one (1) Social Work Supervisor II Position and one (1) Social Work I Position (Child Day Care Services Program). VOTING: Ayes - 5; Nays - 0. DISCUSSION IN REFERENCE TO THE TRANSPORTATION IMPROVEMENT PROGRAM (TIP) PUBLIC HEARING TO BE HELD ON TUESDAY, FEBRUARY 16, 1999, AT THE MOORESVILLE CITIZEN’S CENTER FROM FROM 4:00 p.m. - 8:00 p.m. (Conducted by the North Carolina DOT) |MOTION| by Chairman Haire to ask the Support Services Director, Jim Vernon, and a member of the planning staff, to attend the TIP meeting since the NC Department of Transportation had scheduled the public hearing on the same evening as the board of commissioner’s meeting. VOTING: Ayes - 5; Nays - 0. REQUEST FOR APPROVAL OF THE JANUARY 5 & 12, 1999 MINUTES: MOTION | by Commissioner Johnson to approve the captioned minutes. VOTING: Ayes - 5; Nays - 0. REQUEST FROM SHERIFF’S DEPARTMENT FOR PERMISSION TO APPLY FOR A GRANT FROM THE GOVERNOR’S CRIME COMMISSION: Lt. Mike Hager, of the sheriff's dept., said the grant funds were specifically earmarked for mobile data terminals. The terminals will allow direct access to computers in Raleigh for criminal activity checking. The per unit cost is $8,683 and Iredell County qualifies for 12 units. The total amount (includes tax and an operating cost to access DCI) is $112,751.76. There is a 25% match of $28,187.94, and this can be derived from drug seizure funds. The sheriff's office would then be applying for $84,563.82 in grant money. MOTION| by Commissioner Johnson to grant permission for the sheriff's department to apply for Governor’s Crime Commission funds to be used for mobile data terminals and to allow the local match of $28,187.94 to be obtained from seized drug money. VOTING: Ayes - 5; Nays - 0. REQUEST FROM SOIL & WATER CONSERVATION OFFICE FOR APPROPRIATION OF FUNDS FOR THE NORTH CAROLINA BEAVER MANAGEMENT ASSISTANCE PROGRAM: Jim Summers, of the Soil & Water Conservation Office, asked for funding to become a part of the USDA Wildlife Beaver Assistance Program. There would be an annual cost of $4,000. Summers said the program first started in the eastern part of the state. The program worked in this area, however, some of the beavers have now migrated into the Piedmont section of the state. Summers said the animals bred well, and they basically did not have many natural enemies. Another reason the animals are thriving is because of the lack of fur trading. He said that currently, trappers charged around $50 per trapped beaver. If the county agreed to join the program, the cost would be reduced to $6.25 per hour. Should a trapper spend more than 40 hours on one property; however, the rate increased to $15 per hr. Mr. Summers said his office had seen a marked increase in the number of private property owners calling for information on beaver control. Summers said his office first became aware of the program when work was being done on the Third Creek Watershed flood control structures. He said that in the past few years, the Iredell Soil & Water District Board had spent $32,089 trying to assess beaver damage. The money was used to hire divers and rent equipment. Around 35 beavers were trapped last year in four of the watersheds. Commissioner Johnson asked if Rowan County had contributed any money in the upkeep of the flood control structures. Mashburn said no money had been received. Stewart said she understood the $4,000 just entitled private property owners and governmental agencies to the service. She asked who paid for beaver eradication at the watersheds. Summers said that once the $4,000 was paid, that governmental agencies did not have to pay; however, private land owners would pay $6.25 per hour up to 40 hrs. Anything over 40 hrs. would be $15 per hour. The county manager said the $4,000 would be in addition to the yearly appropriation to the Soil & Water Program. Commissioner Bowles asked what happened to the trapped beavers. Summers said Wildlife agency regulations prohibited the transporting of live beavers. They are killed after being trapped. MOTION | by Commissioner Johnson to participate in the Beaver Management Assistance Program and to approve Budget Amendment #28 in the amount of $4,000 to be derived from the contingency fund. VOTING: Ayes - 5; Nays - 0. REQUEST FOR APPROVAL OF A RECOMMENDATION CONCERNING THE DISTRIBUTION OF PROCEEDS FROM THE LEASING OF THE PROPERTY LOCATED AT 1010 SALISBURY HIGHWAY (FORMERLY BASSETT FURNITURE PLANT): Mashburn said he had met with Jeff McKay, of the Greater Statesville Development Corporation (GSDC) and the county attorney, and a recommendation had been developed about the proper method of handling the lease proceeds. Their recommendation was for: @ Iredell County to escrow the $25,000 (deposit), plus six months rent ($2,750 per month or $16,500) for a total of $41,500 to be escrowed before any of the proceeds are distributed to the GSDC. MOTION) by Chairman Haire to approve the recommendation to escrow the $25,000 deposit, plus six months rent, for a total of $41,500 before any proceeds are distributed to the Greater Statesville Development Corporation for economic development. VOTING: Ayes - 5; Nays - 0. ANNOUNCEMENT OF VACANCIES OCCURRING ON BOARDS & COMMITTEES Troutman Board of Adjustment (ETJ) (2 announcements) South Iredell Community Development Corporation (2 announcements) APPOINTMENTS TO BOARDS & COMMITTEES Iredell County Board of Health (2 appointments): Commissioner Bowles nominated Mr. Steve Knight for the engineering position. Commissioner Johnson nominated Dr. Kelsey Easton for the optometrist position. No further nominations were submitted. Chairman Haire |moved] to close the nominations and appoint Knight (engineer) and Easton (optometrist) by acclamation. VOTING: Ayes - 5; Nays - 0. Juvenile Justice Reform Council (continuation of appointments): Commissioner Bowles nominated Reverend Lonnie Barnes (faith community appointment). Commissioner Fortner nominated Attorney Joe Crosswhite (Juvenile Defense Attorney) and Tip Nicholson (general public appointment). Chairman Haire nominated Assistant District Attorney Lynn Gullett (designee for Gary Frank, District Attorney). No further nominations were submitted. Chairman Haire|moved |to close the nominations and appoint Barnes, Crosswhite, Nicholson, and Gullett by acclamation. VOTING: Ayes - 5; Nays - 0. NOTE: A discussion was held on the appointment of an individual under the age of 21. The clerk to the board advised that this appointment was not mandatory. It was then decided to leave the board composition as it now stood (20 members). Iredell County Zoning Board of Adjustment (1 alternate appointment): Chairman Haire moved] to postpone this appointment until the February 2, 1999 meeting. VOTING: Ayes - 5; Nays - 0. Adult Care Home Community Advisory Committee (2 appointments): Chairman Haire moved] to postpone these two appointments until the February 2, 1999 meeting. VOTING: Ayes- 5; Nays - 0. Crossroads Behavioral Healthcare (2 appointments): Mrs. Fortner, the commissioner appointee to the Crossroads Area Board, nominated Lou Alfaro and Clyde Thomas for reappointments. (Terms for both gentlemen will extend through December 31, 2002.) Chairman Haire |moved} to close the nominations and appoint Alfaro and Thomas by acclamation. VOTING: Ayes - 5; Nays - 0. Board of Equalization and Review (6 appointments): (At a previous meeting, it was decided that each commissioner would submit a nomination for this board.) Commissioner Bowles nominated Hal Jolly for this board along with the position of vice chair. Chairman Haire nominated Doug Madison along with the position of chairman. Commissioner Johnson nominated William White. Commissioners’ Fortner and Stewart stated a desire to postpone their appointments until the February 2 meeting. Chairman Haire|moved)to accept Jolly, Madison, and White by acclamation and to postpone the two remaining regular appointments along with the alternate appointment until the February 2, 1999 meeting. VOTING: Ayes - 5; Nays - 0. UNFINISHED BUSINESS NACo 1999 Legislative Conference - Washington, DC - February 26-March 2, 1999: The county manager reminded the board members that funds were budgeted if anyone chose to attend this conference. County Board Chair Seminar: Chairman Haire said she would be attending this seminar in Raleigh, NC, on January 20, 1999. COUNTY MANAGER'S REPORT Mr. Mashburn said he wanted to bring attention to the Legislative Goals included in his written manager’s report. Commissioner Fortner said that most of the conversation at the Legislative Goal’s Conference centered around the local option sales tax legislation. NEW BUSINESS Chairman Haire asked Commissioner Johnson about the Duke Power Lake Access Area Improvement Initiative. Johnson said the Recreation Advisory Board wanted to wait until the spring to review the access areas to determine if any were suitable. Chairman Haire said Mr. Bob Wilson, of River City Marina, had inquired about the usage of one-third of the cove in this area. Johnson said the letter written by Duke Power stated the county had first refusal on the areas for park development; however, the recreation department or the county did not have any control over the access points at the current time. ADJOURNMENT: Chairman Haire moved to adjourn the meeting at 9:20 p.m. NEXT MEETING: Winter Planning Session on Friday, January 29, 1999 and Saturday, January 30, 1999, at the Statesville Women’s Club, 515 West End Avenue, Statesville, NC. VOTING: Ayes - 5; Nays - 0. Approved: Lila, 4 LF: 77 _ Fine ZA e Clerk to the Board File: Jan 19 regular meeting IREDELL COUNTY BOARD OF COMMISSIONERS AGENDA BRIEFING MINUTES JANUARY 19, 1999 The Iredell County Board of Commissioners met in Briefing Session on Tuesday, January 19, 1999, 5:00 p.m., in the South Wing Conference Room, of the Iredell County Government Center, 200 South Center Street, Statesville, NC 28677. Present: Chairman Sara K. Haire Vice Chairman Steve D. Johnson Tommy E. Bowles Alice T. Fortner Alice M. Stewart County Staff Present: County Manager Joel Mashburn, County Finance Director Susan Blumenstein, Planning Supervisor William Allison, Solid Waste Director Ron Weatherman, Health Director Ray Rabe, Inspections Director Lynn Niblock, County Assessor Brent Weisner, Purchasing Agent Evie Caldwell, DSS Director Don Wall, and Clerk to the Board Jean Moore. REQUEST FOR ASSISTANCE FROM THE NC DEPARTMENT OF TRANSPORTATION IN CONJUNCTION WITH A BRIDGE REALIGNMENT: (i) PERMISSION TO PLACE EXCAVATED MATERIAL AT THE SOLID WASTE FACILITY AND (2) ASSISTANCE WITH THE TIPPING FEE ASSOCIATED WITH THE EXCAVATED MATERIAL: Ron Weatherman advised that a state official (Julian Foscue) had said the excavated material from the closed city landfill could probably be placed somewhere else on the same property. He said construction/demolition waste could go back into a construction/demolition landfill. The original permit would just need an addendum. Weatherman said parts of the landfill terrain had deteriorated and was beginning to resemble a “washboard.” He mentioned it might help ifa filler was placed in these areas and then compacted into the ground. Chairman Haire asked the DOT officials if the City of Statesville was willing to move the utility lines in conjunction with the bridge realignment. Dan Grissom (Division Engineer with DOT) said he understood the relocation of the lines would cost the city around $140,000. Haire said the Mayor of Statesville had said it would cost about $300,000. Commissioner Johnson said several members of the city council were not interested in moving the lines. He said he had heard the cost would be between $300,000 to $400,000. Billy Trivette, (Resident DOT Engineer), along with Grissom, said they were basically on a fact-finding mission. They needed some answers so they could develop cost estimates for completion of the bridge realignment project. Weatherman said that if the county agreed to take the waste for placement at the Solid Waste Facility, that no hazardous waste, tires, or stumps could be accepted. Commissioner Bowles said he didn’t have a problem with the Solid Waste Facility accepting the excavated material (excluding hazardous waste, tires, and stumps); however, he could not agree to a reduction in the current tipping fee ($30 per ton). Chairman Haire and Commissioner Johnson agreed with Bowles. REQUEST FROM THE COOL SPRINGS VFD FOR APPROVAL OF A BUILDING REFINANCING (SUB-STATION) AND LEASE PURCHASE OF NEW TRUCK ($150,000): Henry Hall and Andy Webster, both officers of the Cool Springs VFD, came before the board to ask for approval of a refinancing (substation) and lease purchase of a new $150,000 truck. Hall said the department currently had an interest rate of 7.5. The new rate would be 5.69. Hall said the total indebtedness of the department would be around $488,000 after the initial up-front payment of $150,000. UPDATE ON 1999 REVALUATION: After the county assessor described the December refunds and releases, he mentioned the revaluation notices would be delivered about mid-February. REQUEST FROM L. GORDON IRON & METAL FOR REFUND/CREDIT & RATE REDUCTION: (This matter was continued from the January 5 meeting.) Saul Gordon, and his nephew Louie, attended the meeting. The Gordons said that automobile shredder fluff was taken to the baler area of the county’s waste facility, and they had assumed the material was being baled. The company paid $30 per ton for the baling instead of the $12 rate for material that by-passes the baler. The Gordons said their drivers began noticing that county employees were not baling, and were instead, just dumping the material into the landfill. The monetary amount the Gordon family has claimed to be in error is $155,687.76. (This figure was obtained by using the 8,649.32 net tons of fluff taken to the landfill between March 30, 1998-August 31, 1998 x $18.00 or the difference between the $30 baler fee and the $12 by-pass fee.) Mr. Mashburn said he had obtained a computer printout of when the county baled and did not bale during the referenced time period. Mashburn said that by giving the Gordon family the “benefit of the doubt” in trying to estimate how much of an overpayment was made, if any, that he came up with $49,901.76. Commissioner Fortner asked Mr. Gordon what his average monthly invoice was for waste disposal. Gordon said it was $35,000 to $50,000 - - it’s normally about $500,000 per year. Weatherman added the company averaged about 1200 to 1500 tons of waste per month. ADJOURNMENT: Chairman Haire adjourned the meeting for a refreshment break at 6:50 p.m. APPROVED: Lhucaeg ALIGZ ao. D1 ft CAE Clerk té the Board File: Briefing Minutes of January 19, 1999 IREDELL COUNTY BOARD OF COMMISSIONERS BRIEFING MINUTES FEBRUARY 16, 1999 The Iredell County Board of Commissioners met in Briefing Session on Tuesday, February 16, 1999, 5:00 p.m., in the Iredell County Government Center (South Wing Conference Room), 200 South Center Street, Statesville, NC 28677. Present: Chairman Sara K. Haire Vice Chairman Steve D. Johnson Tommy E. Bowles Alice T. Fortner Alice M. Stewart Staff Present: County Manager Joel Mashburn, County Finance Director Susan Blumenstein, County Planner Jim King, County Assessor Brent Weisner, Tax Collector Joe Ketchie, Solid Waste Director Ron Weatherman, Support Services Director Jim Vernon, and Clerk to the Board Jean Moore. CALL TO ORDER: Vice Chairman Johnson called the meeting to order. (Chairman Haire and Commissioner Fortner attended the NC Department of Transportation’s Division 12 TIP public meeting in Mooresville and were a few minutes late in arriving.) REQUEST FOR A DISCUSSION PERTAINING TO RURAL PLANNING ORGANIZATIONS (RPOs): Bill Duston, a planner with the Centralina Council of Governments, explained that federal funds came with the Metropolitan Statistical Area (MSA) designations. He predicted that in the year 2000, Iredell County would probably be included in Charlotte’s MSA. Duston said that southern Iredell County, in the near future, would probably fall into a Metropolitan Planning Organization (MPO). He predicted it, too, would be grouped with Charlotte. He said MPOs were created and changed by census counts, and that needs were prioritized on a unified basis and submitted to Raleigh. He also said it was not mandatory to be included in a MPO, but there were advantages. Duston compared MPOs to planning boards. In reference to Rural Planning Organizations (RPOs), Duston said he assumed there would be state incentives, but he didn’t know what would be given. He said the State of North Carolina was in a “fact-finding mode” at the present. Duston also said it would be conceivable for a section of Iredell County to be included in a RPO with one county, and then be included in a MPO with a different county. REQUEST FROM THE TAX COLLECTOR FOR AN ADVERTISING DATE FOR THE 1998 TAX LIENS AND PRESENTATION OF THE 1998 UNPAID REAL PROPERTY TAXES: Tax Collector Joe Ketchie shared a printout of the 1998 real property tax liens. Ketchie said the unpaid taxes could be advertised anytime between March 1 and June 30. He suggested March 24, 1999, as the advertising date. Ketchie said the current collection percentage was approximately 92%. REQUEST FOR APPROVAL OF BUDGET AMENDMENT #30 FOR THE APPROPRIATION OF FUNDS FROM SOLID WASTE RETAINED EARNINGS FOR THE CONSTRUCTION OF THE CENTRAL TRANSFER STATION: Jim Vernon, the support services director, said the projected total cost for the Central Transfer Station was now $175,000. Part of the increase, from the original estimate, he said was due to the additional road work requested by the NCDOT. A meeting was held with DOT officials, and some reductions were obtained. Even though the project cost is higher, Ron Weatherman, the solid waste director, stated the station would be safer since the road turn lanes would be wider. Weatherman predicted the Central site would be a busy transfer station. Weatherman asked for permission to seek bids for a new roll-off truck. The estimated truck cost is $87,000. Blumenstein, the finance director, said the purchase would be a legitimate expenditure from the white goods fund. Weatherman commented that his staff had retrieved 275 tires from the old city landfill site off Signal Hill and Simonton Road. The tires recently surfaced due to the NCDOT clearing off land for a bridge realignment. Later, the Department of Transportation decided to abandon the project. The area was covered with grass seed, but the tires were still evident. Weatherman said his office began receiving complaint calls, so he dispatched some of his employees to collect the tires. Chairman Haire and Commissioner Fortner thanked Weatherman for taking the initiative to properly dispose of the tires. A discussion was then held on the corrugated cardboard ban. Weatherman shared a pamphlet that will be sent to all of the solid waste accounts. The county recycling coordinator also plans to create a pamphlet for school children. ADJOURNMENT: Chairman Haire adjourned the meeting for a refreshment break at 6:40 p.m. APPROVED: kA an ON ftre_ C/18_ (Clerk to the Board File: Briefing for February | IREDELL COUNTY BOARD OF COMMISSIONERS REGULAR MINUTES FEBRUARY 16, 1999 The Iredell County Board of Commissioners met in Regular Session on Tuesday, February 16, 1999, 7:00 p.m., inthe Iredell County Government Center (Commissioners’ Meeting Room), 200 South Center Street, Statesville, NC 28677. Present: Chairman Sara K. Haire Vice Chairman Steve D. Johnson Tommy E. Bowles Alice T. Fortner Alice M. Stewart Staff Present: County Manager Joel Mashburn, County Attorney William P. Pope, County Finance Director Susan Blumenstein, Planning Supervisor William Allison, and Clerk to the Board Jean Moore. CALL TO ORDER: Chairman Haire INVOCATION: Vice Chairman Johnson PLEDGE OF ALLEGIANCE TO THE FLAG ADJUSTMENTS OF AGENDA: |MOTION| by Chairman Haire to adjust the agenda by: Additions: * Request to Purchase a Roll-off Truck Using White Good Funds ¢ Approval of Budget Amendment #31 (Supersedes Budget Amendment #29) for the Purpose of Recognizing taxes from the Meck-Neck area Request for Approval of Budget Amendment #32 for the Purpose of Recognizing a Grant ($6,475) from the NC Emergency Management Office Request for Adoption of two Resolutions for Crossroads Behavioral Healthcare Request for Adoption of a Resolution Pertaining to a Proposed Housing & Urban Development Apartment Complex located off Brawley School Road Closed Session for the Purpose of Discussing Economic Development - G.S. 143- 318.11(a) (4) Deletion: * Closed Session for Discussion of a Personnel Matter - G.S143-318.11(a) (6) VOTING: Ayes - 5; Nays - 0. APPOINTMENTS BEFORE THE BOARD (7:00 P.M.) MR. STEVE HUNTER & MR. JAMMIE MUNEY REGARDING THE PROPOSED EXPANSION OF THE SOLID WASTE FACILITY ON TWIN OAKS ROAD: Mr. Hunter and Mr. Muney did not attend the meeting. MR. CRAIG HILLIARD, SUPERINTENDENT OF THE IREDELL CORRECTIONAL CENTER, REGARDING PROPOSED STATE CLOSURE OF THE FACILITY: Craig Hilliard, the superintendent of the local prison, said he desired to speak since the State of North Carolina had recently proposed closure of the facility. Hilliard said his unit had a furniture school/program that had sales in 1998 of $3.2 million. He went on to say the program worked through Catawba Valley Community College, and the inmates were given a certificate upon completion. He said that according to a survey done by the college, 68% of the inmates completing the training went into the trade upon prison release. Supt. Hilliard said that if a released inmate had a way of making a living, it made the person a more productive community citizen, and it also steered that person away from a life of crime. In addition, Hilliard said the inmate road squads were beneficial because they picked up litter along the road sides. He said that last week, in a five-day period, one squad picked up 700 bags of trash. Hilliard also said the inmate population was helpful to the community by assisting local farmers with fencing needs and the disposing of animal carcasses lying in highway right of ways. Hilliard mentioned that over 40 churches supported the prison ministry and its chaplain. Finally, Hilliard said he didn’t understand why the state was proposing to close the prison since $100,000 in renovations had recently occurred. He mentioned that a $60,000 roof was being installed on a dormitory. The Reverend Tom Corbell, a supporter of the prison ministry, said that at the local unit the inmates were given a chance to learn a trade. Corbell said he had a tremendous amount of pride in what was occurring at the prison through its ministry. 42™ House District Representative Frank Mitchell said he understood the state had plans to close nine prisons. Mitchell reported that all of the General Assembly members representing Iredell were united to an effort to keep the prison open. He said the local community could help by sending letters to Governor Hunt’s office requesting for the unit to remain open. Mitchell mentioned there was the possibility of keeping the prison open by converting it to a minimum security unit. 43" House District Representative Mitchell Setzer also encouraged the community to write letters of support. MOTION} by Commissioner Fortner to adopt the following resolution in support of the continued operation of the Iredell Correctional Center. VOTING: Ayes - 5; Nays - 0. RESOLUTION SUPPORTING THE CONTINUED OPERATION OF THE IREDELL CORRECTIONAL CENTER WHEREAS, the Iredell Correctional Center houses the Enterprise-Furniture School, which generated $3.2 million dollars in revenue in 1998; and WHEREAS, this facility is located on 162 acres of land and could easily be expanded resulting in more revenue; and WHEREAS, this facility is situated between two major interstates, I-40 and I-77, thereby being accessible and allowing the easy transfer of inmates; and WHEREAS, the facility works with area community colleges to teach inmates a certifiable trade; and WHEREAS, this facility has the support of over 40 churches and ministries, and as late as 1997, was being considered for expansion. NOW, THEREFORE BE IT RESOLVED, that the Iredell County Board of Commissioners supports the continued operation of the Iredell Correctional Center and supports its expansion in the future. ADMINISTRATIVE MATTERS REQUEST FOR A DISCUSSION PERTAINING TO RURAL PLANNING ORGANIZATIONS (RPOs): The county manager requested that each commissioner review and complete the RPO survey sent by the NC Department of Transportation. He noted that he didn’t expect all of the questions to be answered, but if there was some degree of certainty on some of them to go ahead and write in an answer. After the surveys are faxed back to the manager’s office, a final consensus survey will be completed. The information will then be shared at a board meeting in March. REQUEST FOR APPROVAL OF AN APPLICATION FOR PUBLIC SCHOOL BUILDING CAPITAL FUNDS FOR THE MOORESVILLE INTERMEDIATE SCHOOL (4™ - 6" GRADE): |MOTION| by Commissioner Fortner to approve the Public School Building Capital Fund application for the release of $404,406 for the Mooresville Intermediate School. VOTING: Ayes - 5; Nays - 0. REQUEST FROM THE TAX COLLECTOR FOR AN ADVERTISING DATE CONCERNING THE 1998 TAX LIENS AND PRESENTATION OF THE 1998 UNPAID REAL PROPERTY TAXES: |MOTION | by Commissioner Johnson to direct the Tax Collector to advertise the 1998 real property tax liens on March 24, 1999. VOTING: Ayes - 5; Nays - 0. REQUEST FOR APPROVAL OF A SURETY BOND FOR THE RIVER PARK OWNERS ASSOCIATION (RIVER PARK APARTMENTS): |MOTION| by Commissioner Stewart to approve Surety Bond #35E940355 in the amount of $37,500 for the River Park Owners Association/River Park Apartments. VOTING: Ayes - 5; Nays - 0. REQUEST FOR A REDUCTION OF A CASH BOND (Angel Oaks Subdivision): MOTION] by Commissioner Johnson to approve a reduction for Cash Bond #22188 & #21624 by $62,500 thereby leaving a balance of $12,500. VOTING: Ayes - 5; Nays - 0. REQUEST FOR APPROVAL OF THE JANUARY 1999 REFUNDS & RELEASES:|MOTION by Commissioner Fortner to approve the January 1999 refunds and releases as presented by the county assessor. VOTING: Ayes - 5; Nays - 0. RELEASES FOR THE MONTH OF JANUARY, 1999 Breakdown of Releases County 14,411.47 $35,201.60 Solid Waste E.Alexander Co. Fire #1 Shepherd’s Fire #2 Mt. Mourne Fire #3 All County Fire #4 Statesville City Statesville Downtown Dist. Mooresville Town Mooresville Downtown Dist. Mooresville School Harmony Love Valley Troutman 372.00 7.79 25.60 170.52 676.74 2,219.08 0 2,514.98 0 14,536.19 47.04 0 220.19 REFUNDS FOR THE MONTH OF JANUARY, 1999 1,795.28 Breakdown of Refunds County 621.52 Solid Waste 96.00 E. Alexander Fire #1 5.09 All County Fire #4 60.34 Mt. Mourne Fire #3 220.54 Statesville City 575.66 Mooresville Town 172.90 Mooresville School 43.23 REQUEST FOR APPROVAL OF BUDGET AMENDMENT #30 FOR THE APPROPRIATION OF FUNDS FROM SOLID WASTE RETAINED EARNINGS FOR THE CONSTRUCTION OF THE CENTRAL TRANSFER STATION AND APPROPRIATION FOR A ROLL-OFF TRUCK: |MOTION| by Commissioner Fortner to approve Budget Amendment #30 for the appropriation of funds from retained earnings of the solid waste disposal enterprise fund for the construction of the Central Transfer Station and the purchase of a roll-off truck. VOTING: Ayes - 5; Nays - 0. REQUEST FOR APPROVAL OF A CONTRIBUTION AGREEMENT WITH THE NATURAL RESOURCES CONSERVATION SERVICE (NRCS) IN CONJUNCTION WITH A SOIL SURVEY: The county manager advised that on February 17, 1998, the board of commissioners agreed to participate in a soil survey with the NRCS. The total cost of the ten- year survey was $552,115.50, and the county’s commitment was $184,038.50 or $18,403.85 annually. Included in the annual amount was an in-kind contribution of office space equivalent to $5,525 (650 sq. ft. of space, plus parking, utilities, and janitorial service). The NRCS drafted an agreement for the soil survey and the manager said he recommended one revision. He said the NRCS had a stipulation that if funds were not available, the NRCS could terminate the agreement. The manager said he would also like the county to have this protection. MOTION] by Commissioner Fortner to approve the NRCS contribution agreement with the revision recommended by the county manager. VOTING: Ayes - 5; Nays - 0. REQUEST FROM THE KEITH CORPORATION FOR AN AMENDMENT TO THE COUNTY INCENTIVE AGREEMENT REGARDING THE GARDEN RIDGE COMPANY IN THE SHERRILL INDUSTRIAL PARK: The manager said that on September 30, 1998, the county had agreed to an incentive agreement ($86,750) with the Keith Corporation in conjunction with a proposed distribution center (Garden Ridge Company). The agreement stipulated, however, that a portion of the funds would be refunded to the county if the state department of transportation assisted in the project. The NCDOT did assist, but the Keith Corporation suffered an increase in construction costs (increase of $29,405). The Keith Corporation has now requested to retain the entire incentive amount of $86,750 and to amend the agreement. The manager said the agreement could be amended simply by deleting the entire section entitled: 2. Effect of Additional State Incentive Grants. MOTION] by Commissioner Fortner to approve the Keith Corporation’s request for an amendment to the September 30, 1998 incentive agreement which will allow the Keith Corporation to retain the entire incentive amount of $86,750. VOTING: Ayes - 5; Nays - 0. REQUEST FOR ADOPTION OF A RESOLUTION FOR THE DECLARATION OF INTENT REGARDING A LOAN IN THE AMOUNT OF $9,000,000: Blumenstein said the resolution was a result of the board’s action on February 2, 1999. Mrs. Blumenstein said the resolution did not obligate the county to borrow the $9 million, but rather, the resolution was a “safety net” in case borrowing occurred. In addition, Blumenstein said the resolution covered the county up to $9 million, but a lesser amount could be borrowed. Commissioner Johnson said he could not proceed any further with the proposed $9 million debt for the county. Commissioner Fortner asked Johnson how he planned to fund the capital needs of the county. Johnson said budgetary discipline had been used in the past, and the county was in an enviable debt service position. He suggested a pay-as-you-go method. Johnson said the court needs could be remedied the first year, the DSS needs the second year, and during the third year the needs of the library could be addressed. Commissioner Stewart said she knew the county’s capital needs were real, but she had a problem with the amount of interest that would have to be paid with a $9 million loan. She said she was apprehensive about borrowing that much money when it was really not known what would be needed in the FY 1999-2000 budget. Stewart said she knew there would be more school needs. Commissioner Bowles said his problem dealt with the public’s perception on the $9 million loan. He said the citizens knew this was a revaluation year, and they were reading in the newspapers that property values were going to increase. Bowles said the public was beginning to ask, “Where is the money going?” Bowles asked how many capital projects could be worked on at one time. Mr. Mashburn conceded that it was more difficult to manage several projects at one time. He said that if the board did not pursue the loan, that he would at least encourage the go-ahead for initial work on the Agricultural Building. Mashburn said it would take at least six months for completion of the design work, and then at least a year for construction. Stewart asked about the design work for DSS. Johnson asked if there was enough money to cover the design costs for both the Agricultural Building and DSS. Mashburn said there was enough money. Fortner said she would like the county to proceed with the land purchase for the library. MOTION| by Commissioner Johnson to direct the county staff to proceed with the design work for the Agricultural Building and the DSS Building. VOTING: Ayes - 5; Nays - 0. (Note: There was no action on the resolution. Chairman Haire noted that the board took full responsibility for not approving the resolution.) REQUEST FOR APPROVAL OF MINUTES: January 29 & 30, 1999 (Winter Planning Session) and February 2, 1999 (Briefing & Regular): MOTION] by Commissioner Johnson to approve the referenced minutes with the exception of a revision to the January 30, 1999 minutes. VOTING: Ayes - 5; Nays - 0. APPROVAL OF BUDGET AMENDMENT #31 (SUPERSEDES BUDGET AMENDMENT #29) FOR THE PURPOSE OF RECOGNIZING TAXES FROM THE MECK-NECK AREA: |MOTION|by Commissioner Fortner to approve Budget Amendment #31 for the recognition of taxes from the Meck-Neck area and for the disbursement to the Iredell- Statesville schools. VOTING: Ayes - 5; Nays - 0. REQUEST FOR APPROVAL OF BUDGET AMENDMENT #32 FOR THE PURPOSE OF RECOGNIZING A GRANT ($6,475) FOR THE NC EMERGENCY MANAGEMENT OFFICE: |MOTION| by Commissioner Stewart to recognize a grant ($6,475) from the NC Emergency Management Agency and to disburse the proceeds for the purchase of a EM2000 work station. VOTING: Ayes - 5; Nays - 0. REQUEST FOR ADOPTION OF TWO RESOLUTIONS FOR CROSSROADS BEHAVIORAL HEALTHCARE: |MOTION| by Commissioner Fortner to adopt the following resolution for Crossroads Behavioral Healthcare. VOTING: Ayes - 5; Nays - 0. RESOLUTION IN SUPPORT OF NC DOT CONSTRUCTING AN ENTRANCE ROAD TO THE NEW CROSSROADS SITE IN THE ELKIN BUSINESS PARK WHEREAS, Crossroads Behavioral Healthcare provides excellent services to the citizens of Iredell, Surry and Yadkin Counties; and WHEREAS, Crossroads intends to begin construction of a new clinical and administrative facility located in Elkin in June 1999; and WHEREAS, Crossroads needs the commitment of the North Carolina Department of Transportation to construct the entrance road to the new Crossroads site located on North Bridge Street in the Elkin Business Park; and WHEREAS, Crossroads, with the help of the DOT District Engineer, has developed a proposal with the North Carolina Department of Transportation for the road to be built after the construction of the building has started; and WHEREAS, Iredell County believes the building and its location will benefit the citizens of Iredell County; and WHEREAS, Iredell County has already made a $267,000 capital contribution to assist with construction. NOW, THEREFORE BE IT RESOLVED, that the Iredell County Board of Commissioners requests the assistance of the North Carolina Department of Transportation to construct the entrance road to the site of the new Crossroads facility located in the Elkin Business Park. xk ke & MOTION] by Commissioner Fortner to approve the following resolution. VOTING: Ayes - 5; Nays - 0. RESOLUTION IN SUPPORT OF CROSSROADS BEHAVIORAL HEALTHCARE ACQUIRING LAND FOR THE CONSTRUCTION OF RESIDENTIAL APARTMENTS WHEREAS, Crossroads Behavioral Healthcare provides excellent services for the citizens of Iredell, Yadkin and Surry Counties; and WHEREAS, Crossroads desires to expand residential opportunities for adults with mental illness who can live independently in Mooresville by constructing ten apartment units; and WHEREAS, Crossroads will work with local leaders to identify a site suitable for the construction of the apartment complex; and WHEREAS, the County of Iredell is interested in having additional residential options available to its citizens; and WHEREAS, the County of Iredell believes Crossroads Behavioral Healthcare has demonstrated competence in the development and provision of residential services in Iredell, Yadkin, and Surry Counties. NOW, THEREFORE BEIT RESOLVED, that the Iredell County Commissioners are supportive of the Crossroads project to acquire land and construct residential apartments in Mooresville for supervised independent living. REQUEST FOR ADOPTION OF A RESOLUTION IN OPPOSITION TO A PROPOSED HOUSING & URBAN DEVELOPMENT APARTMENT COMPLEX LOCATED OFF BRAWLEY SCHOOL ROAD: |MOTION) by Commissioner Fortner to approve the following resolution. VOTING: Ayes - 5; Nays - 0. RESOLUTION IN OPPOSITION TO THE PROPOSED PENINSULA LAKE APARTMENTS (BRAWLEY SCHOOL ROAD) WHEREAS, the southern part of Iredell County, and in particular the Brawley School Road area, is experiencing unprecedented residential growth; and WHEREAS, this growth is severely impacting area roads and schools; thereby leading to overly congested roads and overcrowded schools; and WHEREAS, the U.S. Department of Housing & Urban Development (HUD) financing of the Peninsula Lake Apartments will only make the aforementioned problems worse. NOW, THEREFORE BE IT RESOLVED, that the Iredell County Board of Commissioners objects to the placement of the apartments in the Brawley School Road area and objects to the HUD financial assistance for the construction of the project. APPOINTMENTS TO BOARDS & COMMISSIONS INFORMATION & REFERRAL ADVISORY COUNCIL (2 appts.): Chairman Haire nominated Lucille Carter and Alice Fortner for reappointments. No other nominations were submitted. Chairman Haire |moved| to close the nominations and appoint Carter and Fortner by acclamation. VOTING: Ayes - 5; Nays - 0. ADULT CARE HOME COMMUNITY ADVISORY COMMITTEE (1 appt.): Chairman Haire |moved | to postpone this appointment until the March 2, 1999 meeting. VOTING: Ayes - 5; Nays - 0. BOARD OF EQUALIZATION & REVIEW (1 regular appt. & 1 alternate): Commissioner Fortner nominated Anita Johnson. Chairman Haire|moved|to close the nominations, elect by Johnson by acclamation, and postpone the alternate appointment until the March 2, 1999 meeting. VOTING: Ayes - 5; Nays - 0. ZONING BOARD OF ADJUSTMENT (1 alternate appt.): Chairman Haire postpone this appointment until the March 2, 1999 meeting. VOTING: Ayes - 5; Nays - 0. COUNTY MANAGER'S REPORT Mitchell Community College Tour: The county manager reminded the board about the upcoming tour of Mitchell Community College. Haire, Fortner, and Stewart said they planned to attend. Prestige Cable Rate Increase: Mr. Mashburn said he received letter from Prestige Cable indicating that a price increase would become effective April 1. He also said the company was interested in video taping the meetings of the board of commissioners. Exotic Animal Ordinance: Mr. Mashburn said he had been informed that a fourth lion cub had been brought into the county. The animal control supervisor has requested that the board review an ordinance regulating the minimum standards for the enclosures securing this type of animal. It was suggested that the manager bring a draft ordinance to an upcoming meeting for the board’s review. CLOSED SESSION: |MOTION| by Chairman Haire to enter into closed session for the purpose of discussing an economic development matter pursuant to G.S. 143-318.11.(a) (4). VOTING: Ayes - 5; Nays - 0. ADJOURNMENT: |MOTION| by Chairman Haire to adjourn the meeting at 9:35 p.m. NEXT MEETING: Tuesday, March 2, 1999, 5:00 & 7:00 p.m., in the Iredell County Government Center, 200 South Center Street, Statesville, NC. VOTING: Ayes - 5; Nays - 0. APPROVED: Ihe 4/999 Lf CBme Cae (_ Clerk to the Board File: February 16 regular IREDELL COUNTY BOARD OF COMMISSIONERS AGENDA BRIEFING MINUTES MARCH 2, 1999 The Iredell County Board of Commissioners met in Agenda Briefing Session on Tuesday, March 2, 1999, 5:00 p.m., in the Iredell County Government Center (South Wing Conference Room), 200 South Center Street, Statesville, NC. Present: Chairman Sara K. Haire Vice Chairman Steve D. Johnson Tommy E. Bowles Alice T. Fortner Alice M. Stewart Staff Present: County Manager Joel Mashburn, Finance Director Susan Blumenstein, Planning Supervisor William Allison, Purchasing Agent Evie Caldwell, Health Director Ray Rabe, Solid Waste Director Ron Weatherman, and Clerk to the Board Jean Moore. UPDATE FROM THE OLD COURTHOUSE CENTENNIAL CELEBRATION COMMITTEE: Mac Lackey and O.C. Stonestreet advised that several events had been planned to commemorate the 100" birthday of the old courthouse. Lackey said that in August of 1899, the Mason and Shriner Organizations were instrumental in the courthouse’s dedication and opening ceremony. Near the front entrance of the building, the Masons placed a cornerstone and time capsule. Records indicate that tobacco, cotton, money, and newspapers were some of the items placed init. On Saturday, August 28, 1999, the Masons will lead a parade in downtown Statesville similar to the one held in 1899. The Masons will revisit the site of a past meeting place (building known as Statesville Drugstore/3rd floor) and open the cornerstone. Ifthe items are in good repair, they will be placed on public display. Other ideas for the celebration, which includes four other days of celebration are: Commemorative post cards: This would be a set of 12 cards that will be sold as a funding source for the events. The cards will depict past courthouses in Iredell County. Limited Edition Print of the Courthouse: This would also be done to obtain funds for the project. A raffle has been suggested. Political Forum: State and nationally known political figures will be invited. E test for School Children Time Capsule Installation to b ned in 2099 On asad note, the gentleman said Mr. David Keller, a committee member, and the historian for a local chapter of Masons, had recently died of leukemia. One segment of the celebration will be dedicated in his memory. REQUEST FOR APPROVAL OF BUDGET AMENDMENT #33 IN REFERENCE TO THE HEALTH DEPARTMENT ACCEPTING $87,813 IN SMART START FUNDS FOR THE “MULTI-DISCIPLINARY TEAM PROJECT”: Accompanying Ray Rabe, the health director, was Vivian Hamilton, the Director of the local Smart Start project. Smart Start’s mission is to prepare preschool children for school. It is a state and privately funded program. Hamilton said that by her agency’s statistics, 76% of the mothers in Iredell County were employed. She said this number was higher than the state average. She went on to say that Iredell County had 48 day care centers, 51 homes for child care, and 9 preschools. Mrs. Hamilton said that for this budget year, $1,579,000 had been received in funding. (Some of the money was carried over from last year.) Rabe said $87,813 in Smart Start funds had been approved for a health department program entitled the “Multi-Disciplinary Team Project.” He said three employees would be hired to screen preschool children. Parental consent will be mandatory for the screening. A local group has donated a van to the Smart Start agency, and it will be used for travel. Funds in the amount of $3500 will be retained by Smart Start for annual vehicle (donated van) maintenance. REQUEST FOR APPROVAL OF A RESOLUTION IN SUPPORT OF PLACING ALL PROGRAMS TRADITIONALLY IN THE DIVISION OF ENVIRONMENTAL HEALTH UNDER THE ORGANIZATION OF THE DEPARTMENT OF HEALTH AND HUMAN SERVICES: Rabe said he wanted to encourage the board to contact the county’s legislators to obtain support for the inclusion of all environmental services, at the state level, in the Department of Health and Human Services. He said environmental services included: lodging/ institutional sanitation; on-site domestic sewage; and water and food safety and sanitation. Rabe said the General Assembly has been debating for the past few years on whether or not the services should be housed, at the state level, under Health & Human Services or Environment & Natural Resources (DENR). Rabe said environmental concerns were the catalyst for the initial creation of the local health departments. He stressed the need to ensure that services were aligned with health because if they were not, “the people orientation would be lost.” Commissioner Johnson said he was pleased with the septic-tank division of the health department, and it was protecting the public’s health. He mentioned that if it went under DENR, the environmentalists would probably create undue regulations. Johnson said he did not want the same state agency that regulated stump dumps to oversee septic tanks. It was the consensus of the board to send a resolution regarding this matter to the county’s legislators, the Governor’s office, and the North Carolina Association of County Commissioners. ADJOURNMENT: Chairman Haire recessed the meeting at 6:35 p.m. for a refreshment break prior to the 7:00 p.m. meeting. Jf APPROVED: Lifes lt, [999 Can SI IV ff Clerk to the Board ; Y File: Briefing minutes for March 2, 1999 IREDELL COUNTY BOARD OF COMMISSIONERS REGULAR MINUTES MARCH 2, 1999 The Iredell County Board of Commissioners met in Regular Session on Tuesday, March 2, 1999, 7:00 p.m., in the Iredell County Government Center (Commissioners’ Meeting Room), 200 South Center Street, Statesville, NC 28677. Present: Chairman Sara K. Haire Vice Chairman Steve D. Johnson Tommy E. Bowles Alice T. Fortner Alice M. Stewart Staff Present: County Manager Joel Mashburn, County Attorney Bill Pope, Finance Director Susan Blumenstein, Planning Supervisor William Allison, and Clerk to the Board Jean Moore. CALL TO ORDER: Chairman Haire INVOCATION: Commissioner Bowles PLEDGE OF ALLEGIANCE TO THE FLAG ADJUSTMENTS OF THE AGENDA:MOTION) by Chairman Haire to adjust the agenda by: Additions: Request for Approval ofa Resolution in Support of Placing all Programs Traditionally in the Division of Environmental Health under the Organization of the Department of Health and Human Services Closed Session for a Discussion Concerning G.S. 143-318.11 (a) (5) - Real Property Acquisition Deletion: # Update from the Old Courthouse Centennial Celebration Committee (Mac Lackey and O.C. Stonestreet gave their presentation during the agenda briefing.) VOTING: Ayes - 5; Nays - 0. RECOGNITION OF SPECIAL GUESTS: Chairman Haire introduced and welcomed her husband, Bill Tice, and her aunt, Lib Knox, to the meeting. PUBLIC HEARING Chairman Haire declared the meeting to be in public hearing session. ® REZONING REQUEST; J.C. FAW, APPLICANT FOR THE CARL & BRENDA DRYE PROPERTY, CASE NO. 9902-1: The planning supervisor said the applicant (J.C. Faw of North Wilkesboro, N.C.) and the owners (Carl & Brenda Drye) were requesting to have a portion of property rezoned from RA, Residential Agricultural to NB(CUD), Neighborhood Business Conditional Use District. A convenience store with gasoline sales has been proposed. The property location is at the intersection of Brawley School Road and Drye Drive; more specifically identified as PIN#4647014662, PIN#4647015648, and a portion of PIN#4647013514. Approximate size of the vacant property is 1.56 acres. The planning board reviewed a request by the applicant/owners on May 6, 1998, for a Highway Business zoning; however, it was denied. The required six months for re-application has occurred, and on February 3, 1999, the planning board recommended approval of a conditional use district in an 8-1 vote. Mr. Allison said the property was adjacent to other commercially zoned property and was located in a transitional node as identified by the Land Development Plan. Barry Bush, the real estate director for Mr. Faw, advised that a CITCO brand store was being proposed for the site. He mentioned that Mr. Faw was an entrepreneur who had originally owned the Lowes Food grocery store chain. These stores were sold in 1984, and Faw then concentrated on building convenience stores. He now has 38, with two of them in Iredell County. Faw also owns property on East Broad Street where a new Eckerds Drugstore is planned. Mr. Bush said the planning board had asked about above ground storage tanks. He said none would be at the site. No one else spoke on the matter. Chairman Haire adjourned the public hearing. MOTION] by Commissioner Bowles to approve the rezoning request from RA ,Residential Agricultural to NB (CUD), Neighborhood Business Conditional Use District. VOTING: Ayes - 5 ; Nays-0. ADMINISTRATIVE MATTERS REQUEST FOR APPROVAL OF ABANDONMENT OF STATE ROAD MAINTENANCE FOR A SECTION OF STATE ROAD #1958-WINDY HILL ROAD: Mr. Allison said a petition request had been submitted by the District Engineer for the Department of Transportation on behalf of two property owners residing on SR 1958-Windy Hill Road. The owners requested that a 485 linear foot section of the road be abandoned from the State maintained system. MOTION |by Commissioner Fortner to approve the abandonment of State road maintenance for a section of SR 1958-Windy Hill Road as was requested by the property owners. VOTING: Ayes - 5; Nays - 0. REQUEST FOR APPROVAL OF REFUSE TRAILER BIDS: The purchasing agent explained during the agenda briefing that bids were opened on February 24, 1999 for one refuse transport trailer for the Solid Waste Facility. Previously, $45,000 was budgeted for the purpose. The following two bids were received. STECO, Inc. $42,900.00 Amick Equipment 44,148.80 MOTION] by Commissioner Johnson to award the refuse trailer bid to STECO, Inc. in the amount of $42,900. VOTING: Ayes - 5; Nays - 0. REQUEST FOR APPROVAL OF A BUDGET AMENDMENT IN REFERENCE TO THE PURCHASE OF A PANEL SYSTEM/WORK STATIONS FOR THE REGISTER OF DEEDS’ OFFICE: Also during the agenda briefing, the purchasing agent explained a request from the Register of Deeds for the purchase of modular workstations. The purpose in buying the stations would be better utilization of floor space. Purchasing Agent Caldwell said the eleven work stations could be purchased for $20,650, but she desired to add some contingency (5%) to cover associated moving costs, e.g., phone and electrical connections. MOTION) by Commissioner Stewart to approve the purchase of the eleven workstations for $20,650 and to add five percent for contingency costs giving a total of $21,683. VOTING: Ayes - 5; Nays - 0. REQUEST FOR APPROVAL OF BUDGET AMENDMENT #33 IN REFERENCE TO THE HEALTH DEPARTMENT ACCEPTING $87,813 IN SMART START FUNDS FOR THE “MULTI-DISCIPLINARY TEAM PROJECT”: The health director had previously said the Smart Start funds would be used for preventive screenings and a referral type of service for preschool children. A core team consisting of a registered nurse, a social worker, and an office assistant would be hired with some of the money. The estimated personnel cost is $64,683. (None of the money will actually be used for treatment.) Commissioner Fortner asked if the three employees would remain county employees if the Smart Start funds were not available. Commissioner Bowles said he understood that if the funds were not available, it would be up to the board of commissioners to either fund the program or disband it. Commissioner Johnson said he wanted to make sure the new positions would be completely funded by Smart Start money. Johnson said he reserved the right to refuse Smart Start funding in the future. Commissioner Stewart said it was misfortunate that many times money from federal and state grants did not actually wind up with the persons or groups actually needing the money. Instead, it went to personnel and administrative costs. MOTION] by Commissioner Haire to approve Budget Amendment #33 in the amount of $87,813 for the implementation of the “Multi-Disciplinary Team Project” which includes approval to hire three (3) employees (R.N., social worker, and office assistant), and to authorize the health director to sign the contract. VOTING: Ayes - 5; Nays - 0. REQUEST FOR CONTINUED DISCUSSION PERTAINING TO RURAL PLANNING ORGANIZATIONS (RPOs): Mashburn said he felt the county would be in a Metropolitan Planning Organization in the near future. He said, however, the entire county might not be included in the Mecklenburg unit because of transportation patterns. One area might align with Catawba and another might be included with Forsyth County. MOTION| by Chairman Haire to direct the county manager to proceed with the completion of the N.C. Department of Transportation Survey regarding the structure, purpose, need, and funding for Rural Transportation Planning Organizations. VOTING: Ayes - 5; Nays - 0. REQUEST FOR PERMISSION TO SEEK SEALED BIDS FOR THE SALE OF PROPERTY LOCATED AT 1034 EASTSIDE DRIVE, STATESVILLE, NC: The clerk to the board advised that in 1991, a 75' x 150! tract of land was obtained through a tax foreclosure. Recently, an individual inquired about purchasing the property which has a tax value of $5,000. The back taxes, a previous title search, and other legal costs have amounted to $2,382. MOTION| by Commissioner Fortner to seek sealed bids for the sale of property located at 1034 Eastside Drive, Statesville, N.C., to not place a minimum amount that will be accepted for the property, and to include the standard provision in the legal notice that the board of commissioners reserves the right to reject and all bid offers. VOTING: Ayes - 5; Nays - 0. REQUEST FOR APPROVAL OF THE FEBRUARY 16, 1999 MINUTES: |MOTION by Commissioner Stewart to approve the minutes as presented. VOTING: Ayes - 5; Nays - 0. REQUEST FOR APPROVAL OF A RESOLUTION IN SUPPORT OF PLACING ALL PROGRAMS TRADITIONALLY IN THE DIVISION OF ENVIRONMENTAL HEALTH UNDER THE ORGANIZATION OF THE DEPARTMENT OF HEALTH AND HUMAN SERVICES (DHHS): Ray Rabe, the health director, advised during the agenda briefing that for about two years discussions had been occurring about whether or not the environmental health services should be housed under the Department of Environment and Natural Resources (DENR). Rabe, along with the local board of health, and several statewide associations feels that the environmental section should be based with the DHHS. MOTION| by Commissioner Johnson to approve the following resolution in support of placing all programs traditionally in the Division of Environmental Health under the Department of Health and Human Services. VOTING: Ayes - 5; Nays - 0. N ; = ING ALL PROGRAM ITIONALLY IN THE DIVISION OF ENVIRONMENTAL HEALTH UNDER THE ORGANIZATION OF THE N ERVICES WHEREAS, the delivery of environmental health services to the citizens of North Carolina is carried out at the county level by local health department employees; and WHEREAS, the delivery of environmental health services at the local level is funded by local dollars (97% local and 3% state); and WHEREAS, environmental health services at the local level includes on-site wastewater (i.e., septic systems) food, lodging and institutional sanitation (restaurants, nursing homes, food born disease investigation) child care sanitation, child lead program, swimming pools, rabies control, safe drinking water, and WHEREAS, the State relies on local employees, who are authorized as agents of the State Division of Environmental Health, to carry out mandated State environmental health programs; and WHEREAS, having two different proposed State environmental health authorities for local health departments is inefficient and will cause regulatory confusion for the public and severely impact centralized training, authorization, regulatory direction and uniformity; and WHEREAS, the N.C. Association of County Commissioners, the N.C. Association of Local Health Directors, the Association of North Carolina Boards of Health, the N.C. Environmental Health Supervisor's Association, and the N.C. Public Health Association, have endorsed the position to keep environmental health programs together under the State Health Director. THEREFORE, BE IT RESOLVED, that the Iredell County Board of Commissioners strongly supports the need to ensure all aspects of environmental health be under the organizational structure of the Department of Health and Human Services in order to continue to provide the most effective regulatory program for the citizens of North Carolina for the protection of the public health and preservation of the environment. ANNOUNCEMENT OF VACANCIES OCCURRING ON BOARDS & COMMISSIONS NURSING HOME ADVISORY BOARD (1 announcement) HAZARDOUS WASTE & LOW LEVEL RADIOACTIVE WASTE MANAGEMENT BOARD (4 announcements) APPOINTMENTS TO BOARDS & COMMISSIONS ADULT CARE HOME COMMUNITY ADVISORY COMMITTEE (1 appt.): Chairman Haire |moved| to postpone this appointment until the March 16, 1999 meeting. VOTING: Ayes - 5; Nays - 0. BOARD OF EQUALIZATION & REVIEW (1 alternate appt.): Chairman Haire}moved to postpone this appointment until the March 16, 1999 meeting. VOTING: Ayes - 5; Nays - 0. ZONING BOARD OF ADJUSTMENT (1 alternate appt.): Chairman Haire moved to postpone this appointment until the March 16, 1999 meeting. VOTING: Ayes - 5; Nays - 0. NEW BUSINESS LITTER ALONG INTERSTATE-77: Commissioner Bowles said he had received complaints about litter along Interstate-77 from Exit 36 to Davidson. He said a Mooresville citizen would like to spearhead an effort to have the area cleaned up. Commissioner Fortner said she used to be involved with the Keep Iredell Clean Program and it was her recollection that citizens were not allowed to pick up litter along the interstates because of safety concerns. COUNTY MANAGER'S REPORT CTR Plant Closing: The manager said this company planned to move its operations to Zebulon, N.C. The majority of the workers (60%) reside in Wilkes County. Legislative Conference: This will be held May 5, 1999, in Raleigh. Joint Meeting with Catawba and Lincoln Counties: This will be held on Thursday, March 11, 1999, 6:00 p.m., at Lineberger’s Cattle Company Restaurant, in Denver, N.C. NCACC District Meetings: The closest NCACC District meeting will be in Lenoir, N.C., on April 15, 1999. NC Division of Corrections/Adult Parole: The manager said that previously, the board had given permission to the CJPP/Iredcll Alternatives Program to seek a grant for the purpose of purchasing a building. The state has denied the request due to the unavailability of funds. CLOSED SESSION: |MOTION| by Chairman Haire at 8:00 p.m., to enter into Closed Session for the purpose of discussing real property acquisition - G.S. 143-318.11(a) (5), and a personnel matter - G.S. 143-318.11(a) (6). VOTING: Ayes 5; Nays - 0. RETURN TO OPEN SESSION: The board returned from Closed Session at 9:13 p.m., and the following actions were taken. PURCHASE OF LAND FOR LANDFILL EXPANSION: MOTION] by Commissioner Johnson to authorize the county manager to proceed with an offer to purchase 55 acres of land for the purpose of landfill expansion and to authorize the Chairman to sign contracts with: Maxine M. Thompson House & lot $185,241 Benjamin & Sadie Rankin 2 lots $ 7,000 John & Betty Adams House & 2lots $199,476 ACTT Corp. 53.4 + acres $373,800 ($7,000 per acre) William & Jessie Summers House & lot $182,320 Total $947,837 VOTING: Ayes - 5; Nays - 0 MERIT INCREASE FOR COUNTY MANAGER: |MOTION| by Chairman Haire to approve a 2.5 % merit increase, effective March 2, 1999, for the county manager and to adjust his travel allowance at budget time. VOTING: Ayes - 5; Nays - 0 ADJOURNMENT: |MOTION| by Chairman Haire to adjourn the meeting at 9:15 P.M. NEXT MEETING: March 16, 1999, 5:00 p.m. & 7:00 p.m., in the Iredell County Government Center, 200 South Center Street, Statesville, NC. VOTING: Ayes - 5; Nays - 0. a to the Board Approved: Aya AA f4 /999 a. fe Die TI File: Reguiar Meeting for March 2, 1999 IREDELL COUNTY BOARD OF COMMISSIONERS BRIEFING SESSION MINUTES MARCH 16, 1999 The Iredell County Board of Commissioners met for an Agenda Briefing on Tuesday, March 16, 1999, 5:00 p.m., in the Iredell County Government Center (South Wing Conference Room), 200 South Center Street, Statesville, NC 28677. Present: Chairman Sara K. Haire Vice Chairman Steve D. Johnson Tommy E. Bowles Alice T. Fortner Alice M. Stewart Staff Present: County Manager Joel Mashburn, Planning Supervisor William Allison, Recreation Director Kim Gallyon, County Assessor Brent Weisner, and Clerk to the Board Jean Moore. P TH NG AND ADULT CARE HOME COMMITTEES Debi Lee, the Centralina COG Ombudsman for Iredell County, was accompanied by: Nursing Home Committee Members Charles Donaldson, Sue Donaldson, and Dortha Chuber. Adult Care Home Committee members attending were Fern Sexton and Doris Talbert. Lee said Iredell County had 6 nursing homes with a total of 639 beds. She said the nursing home group had been active in trying to resolve the Certificate of Need appeal involving Mr. Ken Jumey and Lake Norman Regional Medical Center. She mentioned the appeal process could take up to two years and the beds were needed. The group has also been active in trying to establish a county-wide Family Council. In reference to adult care homes, Lee said Iredell County had 11 with a total of 609 beds. The adult care home committee recently assisted Mr. Ken Jurney in his efforts to convert existing beds into usage for Alzheimer patients. Both groups have been active in seeking passage of House Bill 60 and Senate Bill 10. These bills seek safety initiatives for the homes. Lee said that in accordance with the General Statutes, county citizens could not serve on the committees if they had an immediate family member residing in a home (served by the committee). Immediate family members are defined as a mother, father, sister, brother, child, grandmother, grandfather, and in-laws. In addition, members cannot have a financial interest in the homes. REQUEST FROM CRIMINAL JUSTICE PARTNERSHIP PROGRAM (CJPP)/IREDELL COUNTY DAY REPORTING CENTER FOR APPROVAL TO APPLY FOR GRANT FUNDS FOR CONTINUATION OF THE CENTER: Ed Dearman, the Chairman of the CJPP Committee and Pam Navey, Director of Appropriate Punishment Options, requested permission to apply for $134,268 in state funds. The funds would be directed towards the operation of the Day Reporting Center which is administered through the Appropriate Punishment Options Office. Navey said an open house would be held at the center in the near future for recently appointed committee members. She advised of two individuals interested in serving on the committee. They were: Susan Haynes, a representative of the substance abuse profession and Brenda Swicegood, a representative from 5 Street Shelter Ministries. Mr. Mashburn said he had received a resignation letter from William Newell. REQUEST FROM TROUTMAN FIRE & RESCUE DEPARTMENT FOR THE APPROVAL OF A RESOLUTION FOR THE FINANCING OF UP TO $450,000 FOR A FIRE STATION RENOVATION PROJECT: John Larew, a member of the Troutman VFD, said he was asking for county approval of a $450,000 financing (fire station renovations). He said that in order to obtain tax exempt financing, the county had to first give approval. Larew said BB& T was willing to offer a seven-year loan at an interest rate of 5.01. This loan would consolidate three other loans. The department plans to renovate its building due to problems in getting fire trucks in and out of the bay area. He continued by saying the department had one outstanding loan that would be paid out in October of 1999. There is another loan with a payout in 2001. The other loan/note is for their building and it is for 40 years at a 5% interest rate. He said a fundraiser was planned and these typically generate between $15,000-$20,000. Larew also said the department would be receiving a new fire truck in August. (It has already been approved by the fire commission.) When asked how much the department received in funding from the Town of Troutman, Larew said $30,000 annually. He said about ten percent of the department's calls were in the town limits. One fire apparatus must remain in the town at all times. He said the fire rating inside Troutman was six and the area outside of it was nine. REQUEST FROM WEST IREDELL WATER CORPORATION FOR THE COUNTY TO APPLY FOR $330,225 IN WATER GRANT FUNDS: James Hollar, the Chairman of the West Iredell Water Board, said he was seeking $330,225 in water grant funds for the extension of water lines to Sharon Elementary School and a large residential area. He said the grant funds were competitive and the applicant had to be a governmental entity. Hollar said water in the area was of a poor quality and some residents relied on bottled water. He also said the new lines would eliminate some of the testing being done at Sharon School. House Representative Mitchell Setzer has advised that he will encourage the project along once the application is in Raleigh. The county manager said that if the board chose to apply for the grant funds, the county attorney would draft an agreement between the water company and county. REQUEST FOR APPROVAL OF THE FEBRUARY REFUNDS & RELEASES: Assessor Weisner explained the refunds and releases. He mentioned the assessor deadline for revaluation appeals was March 24. After this, the appeals will go to the Equalization and Review Board. (The appraiser that has received the most appeals, so far, represents the Concord/Shiloh/Statesville (outside) area.) Commissioner Stewart said she had received several calls, but the callers seemed more interested in finding out what the FY 1999-2000 tax rate would be. REQUEST FOR APPROVAL OF LEASE TERMS WITH THE IREDELL ARTS COUNCIL, INC., FOR THE OLD JAIL BUILDING: James Walker, the director for the Arts Council, attended the meeting and said his non-profit organization aided local cultural groups. A few of the groups mentioned were: Mooresville Arts Guild, Chorus, Theater, Fiddler's Grove, McDowell Music Club, Arts & Science Museum, Children’s Museum, and a Photography Club. He also mentioned the council worked with area schools (poetry program etc.). Another function housed in the old jail and operated by the council staff is the Credit Union. Walker said this was chartered in 1978 and had grown from seven members and a total of $325 up to $3.5 million. The county manager said the lease agreement had expired for the old jail building. He said the county had always paid the utilities and this was around $7,000 per year. Mashburn said he was suggesting a change in reference to the lease terms. He recommended that the county donate $7,000 more to the Arts Council (currently receives $5,700/special appropriation) instead of paying the utilities. If done this way, the Arts Council could draw down more from state matching grants. The state money would then be used to defray expenses that will be incurred with the Old Courthouse Centennial Celebration. REQUEST FROM RECREATION DEPT. FOR THE APPROVAL OF THE ANNUAL CO-SPONSORSHIP AGREEMENT WITH THE SOUTH IREDELL YOUNG ATHLETES ASSOCIATION: The recreation director said this was the third year the South Iredell group desired to sponsor its own baseball/softball league. Gallyon said the recreation department bought the equipment for the association and paid one half of the umpires’ expenses (up to $7,000 annually). The association serves about 900 children. A discussion then took place about financial accountability for all private agencies receiving county funds. Commissioner Johnson said this would be discussed at an upcoming Recreation Advisory Committee meeting. Gallyon said the county’s program was expected to grow about 40% this year. ADJOURNMENT: Chairman Haire recessed the meeting at 6:35 p.m. for a refreshment break prior to the 7:00 p.m. meeting. APPROVED: pet Le S997 _ ys CL 19?“ ene Clerk ee Board File: March 16 Briefing Minutes JOINT MEETING OF CATAWBA, IREDELL & LINCOLN COUNTIES On Thursday, March 11, 1999, 6:00 p.m., at Lineberger’s Cattle Company Restaurant, in Denver (Catawba County), North Carolina, the boards of commissioners for Catawba, Iredell, and Lincoln County met for a joint meeting to discuss items of “common interest.” Members present included: Catawba County Iredell County Lincoln County Robert E. Hibbitts, Chairman Sara K. Haire, Chairman James A. Hallman, Chairman Marie Huffman, Vice Chair Steve Johnson, Vice Chair Terry Brotherton, Vice Chair Kitty Barnes Alice Fortner John Gamble Barbara Beatty Alice Stewart Beth Saine Steve Ikerd David Wilson Staff present included: Catawba County I li n Lincoln County J. Thomas Lundy, County Manager Joel Mashburn, County Manager Stan Kiser, County Manager Steve D. Wyatt, Assistant Manager Bill Pope, County Attorney Kelly Atkins, Director of David Hardin, Public Information Officer Susan Blumenstein, Finance Director Buildings & Land Dev. Barry Edwards, Engineering Director Jean Moore, Clerk to the Board Amy Long, Clerk to the Board Roy Crawford, Planning Director Others present included: Several members of the public and media representatives. CALL TO ORDER: Catawba Chairman Hibbitts INVOCATION: Catawba Commissioner Huffman Opening Remarks Chairman Hibbitts said the three counties had much in common, and boundary lines were less relevant now than in the past. He mentioned that all three counties were experiencing growth along with demands for schools and services. Hibbitts said that on the county level about the only revenue source was the property tax, and the Catawba officials were trying to find an alternative. He mentioned that General Assembly members Cherie Berry and Mitchell Setzer had introduced House Bill 110, or the Catawba 1% Local Sales Tax legislation. Hibbitts said that currently, Catawba County received 75% of its local revenues through the property tax. The other 25% were from sales taxes. Chairman Haire said she agreed the counties had much in common and cited Lake Norman and the marine commission as prime examples. She mentioned the need for more law enforcement for the lake area. She also said that Iredell County was constructing more classrooms to meet school growth. Chairman Hallman expressed an interest in the sales tax. He said an alternative funding source was needed in Lincoln County. Hallman said the additional money could be used for teacher supplements and increases for county employees. He mentioned it might help in retaining staff who were leaving for better paying jobs in surrounding counties. 1% Sales Tax Commissioner Fortner asked if the sales tax would exclude food items. Hibbitts said he thought it would with maybe a few variations. Commissioner Johnson said that 1999 was a revaluation year for Iredell County and some citizens were seeing an 80% property value increase. He said he would be somewhat reluctant to impose another tax. Commissioner Ikerd mentioned that in Catawba County some of the board members had campaigned for the sales tax. The voters agreed and elected them into office. He also mentioned that Catawba associations/organizations were in favor of the sales tax. Commissioner Huffman said she felt that Catawba’s property tax had actually been too low during the past few years. Commissioner Brotherton said he was opposed to property taxes being increased. He said he favored impact fees. R I Vv n Chairman Hallman said his county had pressing road improvement needs for Hwy. 16. He mentioned the Lincoln officials had met with DOT Secretary Colson and DOT Board Member Ann Gaither. However, the Hwy. 16 project was continually “pushed back” on the list. He said the completion date was now at 2008. Hallman asked for collaboration between the three counties on the project. Chairman Hibbitts said he understood the Hwy. 16 improvement needs. He said that if the road was improved it would assist Iredell County because it would help in decreasing the traffic on Hwy. 21 and I-77. Hibbitts said Hwy. 16 needed to be improved because it was an economic and public safety issue. He mentioned that Hwy. 150 also needed improvements. Commissioner Huffman suggested that letters or resolutions be sent to Ann Gaither. Chairman Haire said that for years Iredell had been trying to obtain road improvements. She mentioned that Mrs. Gaither had suggested that a single priority listing be done for the entire county. All of the municipalities helped to create the listing and it was presented to the state. However, to date, not much progress has been achieved. She mentioned that Brawley School Road was at least on the TIP, but it was still seven or eight work years away. Commissioner Gamble, a past member of the N.C. House of Representatives (16 years), said he was convinced that if a delegation of people visited with the House and Senate Chairpersons for Transportation that results would be faster coming than talking with the local DOT Board representative (Gaither). He also suggested writing letters. Chairman Haire and Commissioner Fortner said that Iredell had repeatedly been told there were no funds available for road improvements. Chairman Hallman made a suggestion for the three county managers to meet and develop a joint resolution for the counties to review and adopt pertaining to road improvements. Water Sewer Barry Edwards, the engineering director for Catawba, was asked if his county had experienced any water sewer problems. He said that, as a matter of fact, the owners of Lineberger’s had recently had problems. Commissioner Beatty mentioned that Duke Power had built a large number of homes in the Chairman Haire said Crescent Resources was developing 900 lots at the end of Brawley School Road. Commissioner Huffman asked if Iredell County had impact fees. Chairman Haire said she understood impact fees were illegal without special legislation. It was mentioned that a local bill had been adopted for Cabarrus County and it was now using impact fees. Chairman Hallman said impact fees would probably work better if several counties agreed to enact them. Commissioner Wilson said it cost $15,000 to tap on to water sewer lines in Mecklenburg County. Chairman Hibbitts said grants might be available and that maybe a regional project could be done. Commissioner Fortner said she would like to pursue a regional water sewer district around the lake area. Commissioner Ikerd said the lake area was having septic problems. He said, “It’s no longer if you’re going to have a problem. It’s when you’re going to have a problem.” Chairman Hibbitts said that perhaps the North Carolina Association of County Commissioners or the Institute of Government could help in formulatifig a legislative bill for a water sewer district. Lake Norman Marine Commission Commissioner Beatty expressed praise for the marine commission. She said the organization was looking at inspection fees for boats, and the fees would be used to offset law enforcement costs. Commissioner Brotherton voiced concern about the Centralina Council of Governments’ usage of one-third of the marine commission’s budget for administration. Commissioner Johnson said many people in Iredell did not own a boat, but these same people were subsidizing the lake patrol. He added that the commission was working with each county sheriff on the boating inspection program. He also said a local legislative bill would need passage before the inspection program could begin. Chairman Haire also praised the marine commission. She said the organization did not have much authority, and it operated on a small budget. ADJOURNMENT: Ail three chairpersons expressed appreciation for everyone’s attendance. They also expressed an interest in meeting again in the future. Chairman Hibbitts adjourned the meeting at 8:30 p.m. Approval: est Z, L977 o. LLM GY & lerk/to the Board File: March 11 meeting minutes IREDELL COUNTY BOARD OF COMMISSIONERS REGULAR MINUTES MARCH 16, 1999 The Iredell County Board of Commissioners met in Regular Session on Tuesday, March 16, 1999, 7:00 p.m., in the Iredell County Government Center (Commissioners’ Meeting Room), 200 South Center Street, Statesville, NC 28677. Present: Chairman Sara K. Haire Vice Chairman Steve D. Johnson Tommy E. Bowles Alice T. Fortner Alice M. Stewart Staff Present: County Manager Joel Mashburn, Planning Supervisor William Allison, and Clerk to the Board Jean Moore. CALL TO ORDER: Chairman Haire INVOCATION: Commissioner Johnson PLEDGE OF ALLEGIANCE TO THE FLAG ADJUSTMENTS OF THE AGENDA:|MOTION| by Chairman Haire to adjust the agenda by: Additions: * Budget Amendment for the Lone Hickory Fire Department for a Truck Purchase * Closed Session for the Purpose of Discussing Property Acquisition Pursuant to G.S. 143-318.11(a)(5) VOTING: Ayes - 5; Nays - 0. PUBLIC HEARING Chairman Haire declared the meeting to be in public hearing session. CONSIDERATION AND/OR APPROVAL OF THE EXIT 33 LAND USE PLAN: William Allison, the Iredell County Planning Director, was accompanied by Erskine Smith, Mooresville Planning Director, and Sandra Montgomery, a Planner III for the Centralina Council of Governments. Smith said that in March of 1998, the Town of Mooresville created an 18-member committee to study the Interstate 77 Exit 33 area. The committee was established due to the growth that was occurring. Areas the committee studied were: what types of development should be encouraged and approved, along with how much industrial/office/commercial/retail development should be encouraged. The committee also reviewed development quality and quantity. The impact on existing infrastructures was studied. Lengthy discussions took place about the area’s roads. A joint meeting of the Iredell County Planning Board and the Mooresville Planning Board was later held and several area residents attended. Subsequently, the plan was approved by both boards. The Mooresville Town Board will act on the plan on April 5. Montgomery said that in developing the plan many items were considered, e.g., existing vested rights, zoning, land use already in existence, and water sewer. Challenges (transportation needs) and assets (construction of the new hospital) were reviewed. A vision statement was then created with the following components. . Traffic congestion must be controlled at the interchange. . U.S. 21 would be a four-lane road with a landscaped median. . Pedestrian amenities would be included throughout the area. . Various “themes” were discussed. A historical, tourism, or industry-related theme were three suggestions. . Exit 33 would not be geared towards the needs of interstate travelers (motel/fast food/gas). . Exit 33 would be designed for the community (shops/employment opportunities, etc.). . Orderly, well-planned development is envisioned. . Property values will continue to increase. . Multi-family development and employment opportunities should be integrated in the area. 10. Clean industries are encouraged. Next, Montgomery reviewed the future land use plan map of the area. After this, she summarized the: ions fo it 33 L Pl . NCDOT or the Town should undertake a traffic study. 2. The Mooresville officials should investigate ways to fund road improvements near Exit 33. . Continue to support the construction/preservation of rights of way for interchanges at Brawley School Road and Langtree Road along with a new connector from Langtree and NC 115. . Support additional access between U.S. 21 and NC 115 such as east/west connectors. . Highly recommend shared access points and new connector road for new developments in the area. . Minimize or eliminate any negative impacts that road improvements will have on the historic cemetery, manse, and church on Centre Church Road. 7. Encourage NCDOT, Mooresville and Iredell County to require new developers and property owners to participate in funding and construction of traffic measures. 8. Investigate the feasibility of requiring linkage of the driveway permit process to the permitting and zoning process. 9. Support the widening of U.S. 21 (4-lanes) and Williamson Road (4-lanes). 10. Add the High Corridor Overlay District designation to Williamson Road, U.S. 21 and NC 115. 11. Mooresville and Iredell County officials should continue to support projects contained in their respective Thoroughfare Plans and in the NC TIP plan. Commissioner Stewart asked Montgomery’s definition of “support” in item nine. Montgomery said “support” in this context was just to encourage that U.S.21 and Williamson Road be included in the NC Transportation Improvement Plan. Commissioner Bowles asked about item three and the reference to a new connector at Hwy. 115. Montgomery said there were original plans for this, and Smith said the “loop” for the connector was cut off, but the connector remained. Commissioner Stewart asked what the connector would require of DOT. Smith said the state would have to fund and develop it unless a developer decided to construct a subdivision. Mrs. Stewart said she was understanding the committee had discussed developers taking an active part in some of the road improvements. Smith said it was discussed on the committee level and on a per acreage basis. Montgomery said this was included in item seven, but that special legislation would be required. Chairman Haire said she understood Crescent Resources owned much of the land around the referenced connector road. Commissioner Johnson asked for clarification on the special legislation. Montgomery said that unless a Thoroughfare Plan included impact fees that legislation was needed. She said in reference to subdivisions that if there was a road included in an adopted Thoroughfare Plan, it could actually be specified that land would be dedicated to the State or to a local agency. In essence, the developer would be required to construct the road. Allison said this was already included. Commissioner Johnson said he understood the developer would be required to allocate a certain monetary amount per acre for road construction. Montgomery said special legislation would be needed. She also said impact fees were unpopular with developers. Commissioner Fortner asked for an estimate on what the charge might be per acre. Montgomery said this would be established on a local level. She said there was really not a formula, but anything collected for road improvements had to directly benefit the subdivision. She said that for road improvements, fees in lieu of buildings were not required. Montgomery then reviewed the recommendations for public water and sewer and overlay district regulations. lic W. r 1. Mooresville’s public water & sewer planning efforts should be supported. 2. Encourage Mooresville to continue its progress towards establishing a Capital Improvement Plan for planning and constructing infrastructure improvements. 3. Discourage private package wastewater treatment plants and community wells in the study area by planning and constructing infrastructure improvements. Encourage approval of new subdivisions that are willing to connect to public sewer and water or are willing to extend lines to connect with the system. . Encourage Mooresville and Iredell County to eliminate existing wastewater treatment plants and private community wells by providing public water and sewer within the Exit 33 area. . If the residential or business areas served by private and water facilities finds their service is unsatisfactory, it is the recommendation of the committee that they pursue the creation of service districts with the county. Overlay District Regulations Both Iredell County & Mooresville should develop specific small area plans and respective overlay district regulations for each of the following areas to be Phase II of this plan: * Immediate exit area of 33, including U.S. 21, Williamson and I-77 corridors. * Historic area: church, hospital, and other adjacent areas. * Mt. Mourne area. * Industrial areas. ¢ Transit stop area along N.C. 115 and immediate area. Note: The Land Use Plan Study Committee considers the Future Land Use Plan for Exit 33, to be Phase I of the plan for the Exit 33 study area. The committee believes that Phase JT must be a part of Phase I. Phase I will not be complete until Phase II is undertaken and implemented as quickly as possible. Commissioner Bowles asked Smith if he envisioned a time when Mooresville’s waste treatment facility would not be able to accommodate large industries, etc., if a new industry located at the Burlington Industries site. Smith said there was a possibility, but there was ample capacity at the present. Bowles said he didn’t want to approve anything that aided the outlying areas of Mooresville but hurt the downtown area. Montgomery said Mooresville was different from many municipalities. Other cities would like more development but cannot accommodate it. Mooresville’s water treatment facility has growth capacity. Chairman Haire said she understood the Diamond Head Waste Treatment Plant would be expanded to serve a strip center planned by B.V. Belk. Smith said this was correct. Commissioner Stewart asked Smith to point out on the maps the areas that would require pumping stations. Smith said it was basically anything over the railroad tracks. Montgomery said the land use map needed sume corrections. She said if the commissioners were uncomfortable with any of the recommendations that other corrections could be made. Chairman Haire asked if anyone in the audience desired to speak about the plan. (No one spoke.) Chairman Haire adjourned the public hearing. Chairman Haire said she, along with the County Planning Supervisor, had served on the committee. She also said the committee included residents of the Mt. Mourne community and that the project took about eight months for completion. Haire encouraged the other commissioners to adopt the plan. MOTION )by Chairman Haire to adopt the Exit 33 Land Use Plan for Mooresville and Iredell County. Commissioner Johnson asked about item seven under the transportation recommendations. He asked if the County’s zoning ordinance already was consistent with the recommendation or if the planning/zoning/building departments would be required to make changes. Allison said the county did not have the authority to build roads. He said the Town of Mooresville had a little more authority. Allison said he saw item seven as being more of a “group endorsement.” He said there was nothing in the county’s ordinance about acceleration/deceleration lanes, etc., and that DOT was relied upon to evaluate many of the projects before subdivisions were approved. Driveway permits have to be approved before the final subdivision plats, and DOT assesses commercial projects to determine the traffic volume level. Johnson said he had concerns about documents and reports that remotely inferred that Iredell County built roads. Chairman Haire said that during the committee meetings she always stressed the county did not build roads. Bowles asked about Mooresville’s annexation plans for both inside and outside the ETJ area. Smith said a 1999 resolution had been adopted, and it was basically the same as the one for 1998. The Perth Church Road was included due to the new school construction and because water sewer was being established in the area. Smith said the Mooresville resolution was being considered for the year 2000 annexation cycle. He said the Mooresville officials wanted to see what came in voluntarily. VOTING: Ayes - 5; Nays - 0. ADMINISTRATIVE MATTERS REQUEST FROM CRIMINAL JUSTICE PARTNERSHIP PROGRAM(CJPP)/IREDELL COUNTY DAY REPORTING CENTER FOR APPROVAL TO APPLY FOR GRANT FUNDS FOR CONTINUATION OF THE PROGRAM: |MOTION by Commissioner Johnson to allow Appropriate Punishment Options and the Iredell County Day Reporting Center to apply for grant funds in the amount of $134,268 for the continued operation of the reporting center. VOTING: Ayes - 5; Nays - 0. REQUEST FROM TROUTMAN FIRE & RESCUE DEPARTMENT FOR THE APPROVAL OF A RESOLUTION FOR THE FINANCING OF UP TO $450,000 FOR A FIRE STATION RENOVATION PROJECT: Commissioner Bowles said he had serious concerns about fire departments or non-profit organizations going too far in debt. Mr. Bowles said the Troutman VFD had a 40-year note on its building. Bowles said his concern was about the sovereignty of some of the organizations and that Iredell County would be responsible for providing fire protection if financial problems occurred. Chairman Haire asked if the fire department could borrow the money if the county did not approve it. The county manager said the fire department could, but it wouldn’t be with tax exempt financing. Commissioner Stewart said the fire commission did not make any allocations to the Troutman VFD for payments on the building. She mentioned the budgets for the fire departments were increased by three percent and it was understood by all VFDs that the fire commission would not increase budgets for note payments. The fire commission has said that $150,000 was all that would be budgeted for new fire trucks. If a more expensive truck is ordered, it will be up to the individual department to pay the remaining cost. Stewart said some departments had asked for a full time fire employee in their budgets. Commissioner Fortner said that as the county grew, there seemed a greater likelihood of paid firemen in the future. Commissioner Bowles said he could understand the departments with the highest call volume having a paid fireman, but he was not comfortable funding full-time employees unless they came under the supervision of the manager. MOTION | by Commissioner Fortner to approve the resolution for the Troutman Volunteer Fire Department for the purpose of allowing the tax exempt status for the financing. Commissioner Stewart mentioned that the Troutman VFD did not obtain approval from the fire commission for its present building. She said the fire department did not have to seek the fire commission’s approval. Commissioner Bowles said he recalled that when he served as the Chairman of the Fire Commission a memo was sent to all departments stating that any capital improvements, or any major capital money to be spent, would have to be presented to the fire commission for approval. VOTING: Ayes - 4; Nays - 1 (Bowles). REQUEST FROM WEST [IREDELL WATER CORPORATION FOR THE COUNTY TO APPLY FOR $330,225 IN WATER GRANT FUNDS: |MOTION| by Commissioner Stewart to approve West Iredell Water Corporation’s request for the county to apply for $330,225 in water grant funds and to adopt the following resolution. VOTING: Ayes - 5; Nays - 0. RESOLUTION WHEREAS, the Federal Clean Water Act Amendments of 1987, the Federal Safe Drinking Water Act Amendments of 1996, and the North Carolina Clean Water Revolving Loan and Grant Act of 1987 authorized the making of loans and grants to aid eligible units of government in financing the cost of construction of wastewater treatment works, wastewater collection systems, and water supply systems; and WHEREAS, Iredell County has a need for and intends to construct a water supply system project described as an extension of water lines to an elementary school and large residential area that has an inadequate and unsuitable water supply; and WHEREAS, Iredell County intends to request state grant assistance for the project. NOW, THEREFORE BE IT RESOLVED, BY THE IREDELL COUNTY BOARD OF COMMISSIONERS: That Iredell County will provide for efficient operation and maintenance of the project on completion of construction thereof. That Sara K. Haire, Chairman of the Iredell County Board of Commissioners, and successors so titled, is hereby authorized to execute and file an application on behalf of Iredell County with the State of North Carolina for a grant to aid in the construction of the project described above. That Sara K. Haire, Chairman of the Iredell County Board of Commissioners, and successors so titled, is hereby authorized and directed to furnish such information as the appropriate State agency may request in connection with such application or the project, to make the assurances as contained above, and to execute such other documents as may be required in connection with the application. That Iredell County has substantially complied or will substantially comply with all Federal, State and local laws, rules, regulations, and ordinances applicable to the project and to Federal and State grants pertaining thereto. Adopted this the 16" day of March, 1999, in Statesville (Iredell County), North Carolina. REQUEST FOR APPROVAL OF THE FEBRUARY REFUNDS & RELEASES: MOTION] by Commissioner Johnson to approve the following February refunds and releases as were explained by the county assessor during the agenda briefing. VOTING: Ayes - 5; Nays - 0. RELEASES FOR THE MONTH OF FEBRUARY, 1999 $37,410.78 Breakdown of Releases County 27,576.37 Solid Waste Fees 201.00 E. Alexander Fire #1 0 Shepherd’s Fire #2 157.53 Mt. Mourne Fire #3 324.06 All County Fire #4 1,0983.04 Statesville City 2,589.65 Statesville Downtown 23.69 Mooresville Town 3,458.69 Mooresville Downtown 0 Mooresville School 761.07 Love Valley 62.60 Harmony 0 Troutman 273.08 REFUNDS FOR THE MONTH OF FEBRUARY, 1999 2,083.55 Breakdown of Refunds County 1,386.08 Solid Waste Fees 159.00 All County Fire #4 68.77 Statesville City 42.52 Mooresville Town 302.00 Mooresville School 75.50 Troutman 49.68 REQUEST FROM RECREATION DEPT. FOR THE APPROVAL OF THE ANNUAL CO-SPONSORSHIP AGREEMENT WITH THE SOUTH IREDELL YOUNG ATHLETES ASSOCIATION: |MOTION| by Commissioner Bowles to approve the annual Co- Sponsorship Agreement with the South Iredell Young Athletes Association. VOTING: Ayes - 5; Nays - 0. REQUEST FOR APPROVAL OF LEASE TERMS WITH THE IREDELL ARTS COUNCIL, INC. FOR THE OLD JAIL BUILDING: MOTION fy Commissioner Johnson to approve the terms for the leasing agreement between Iredell County and the Iredell Arts Council, Inc., and for authorization to be given to the Chairman to sign the lease upon completion by the county attorney. VOTING: Ayes - 5; Nays - 0. REQUEST FOR APPROVAL OF BUDGET AMENDMENT #34 FOR THE TRANSFER OF UNSPENT FUNDS FROM THE 1997-98 RECREATION BUDGET PLUS REVENUES COLLECTED IN EXCESS OF THE BUDGET TO THE PARKS CAPITAL PROJECT: |MOTION| by Commissioner Johnson to approve Budget Amendment #34 for the transfer of unspent 1997-98 recreation budget funds plus revenues collected in excess of the budget to the Parks Capital Project. (Transfer of $56,243.) VOTING: Ayes - 5; Nays - 0. REQUEST FOR APPROVAL OF BUDGET AMENDMENT #35 FOR THE TRANSFER OF FUNDS FROM RETAINED EARNINGS OF THE SOLID WASTE DISPOSAL ENTERPRISE FUND AND FROM LINE ITEMS BUDGETED FOR INSTALLMENT PAYMENTS TO CAPITAL OUTLAY-LAND FOR THE LANDFILL EXPANSION PROJECT: The county manager said the board had previously approved the land purchase for landfill expansion. MOTION] by Commissioner Johnson to Approve Budget Amendment #35 for the transfer of funds from retained earnings of the solid waste disposal enterprise fund and from line items budgeted for installment payments to capital outlay-land for the landfill expansion project. VOTING: Ayes - 5; Nays - 0. REQUEST FOR APPROVAL OF THE ANNUAL ARTICLES OF ASSOCIATION & AGREEMENT FOR THE CENTRALINA WORKFORCE DEVELOPMENT CONSORTIUM AND A RESOLUTION PERTAINING TO THE SAME; MOTION| by Commissioner Fortner to approve the following resolution and to authorize the Chairman permission to sign the COG Workforce Development Consortium Agreement. VOTING: Ayes - 5; Nays - 0. RESOLUTION APPROVING THE ARTICLES OF ASSOCIATION AND AGREEMENT FOR THE CENTRALINA WORKFORCE DEVELOPMENT CONSORTIUM WHEREAS, the counties of Cabarrus, Iredell, Lincoln, Rowan, Stanly, and Union as independent and contiguous units of general purpose local government do hereby agree to continue as the Centralina Workforce Development Consortium to act jointly as a Workforce Investment Area under the Workforce Investment Act of 1998. WHEREAS, certain technical revisions to the original “Articles of Association” and subsequent amendments, including the addition of requirements of the Workforce Investment Act, have been made for Program years 1999 and 2000 and have been executed by the chairman of this board on behalf of this county, subject to ratification of such action by this Board. WHEREAS, the “Articles of Association” designates the signatory official for the Consortium and the administrative/fiscal agent to administer the program on behalf of the Consortium, and requests certification of the current Centralina Workforce Development Board as the local “Workforce Investment Board” as required by the Act; now, therefore it is RESOLVED, that the execution of the aforesaid “Articles of Association and Agreement for the Centralina Workforce Development Consortium” by our Chairman is ratified and adopted by this Board. UPDATE ON THE YEAR 2000 (Y2K) PREPARATIONS: Mr. Mashburn said that much had been written and broadcasted about the year 2000. He mentioned that with so much information and so many people talking about potential problems that citizens could easily become confused. With this in mind, he suggested that a committee be created to look at Iredell County for the purpose of determining what might need to be done for precautionary purposes. Mr. Mashburn said if nothing else, the committee could create a public service announcement advising the county citizenry to be prepared but not to over react. Mashburn said many people were saying that even without Y2K that citizens should be prepared for a two-three day emergency. He mentioned snow and ice storms as an example. He also said that most people had enough food items and alternative heating sources to sustain them for this length of time. Mashburn said a county commissioner, a banker, a utility industry representative, a law enforcement representative, a hospital representative, and a member of the emergency preparedness department might be some members for the committee. Commissioner Johnson asked if the EMS bases had back up generators. Mashburn said they did not. Commissioner Stewart said that last year during the budget she had suggested the purchase of generators but they were eliminated. Mr. Mashburn said they were being requested this year. The board directed the county manager to share a recommended membership listing prior to the next meeting. REQUEST FOR APPROVAL OF THE MARCH 2, 1999 MINUTES: |MOTION| by Commissioner Stewart to approve the March 2, 1999 minutes. VOTING: Ayes - 5; Nays - 0. APPOINTMENTS TO BOARDS & COMMISSIONS NURSING HOME ADVISORY BOARD (1 appt.): Chairman Haire nominated Clara Vanderford. Commissioner Bowles |moved] to close the nominations and appoint Vanderford by acclamation. VOTING: Ayes - 5; Nays - 0. HAZARDOUS WASTE & LOW LEVEL RADIOACTIVE WASTE MANAGEMENT BOARD (4 appts.): Commissioner Stewart nominated Buddy Hemric, Kelly Sheeks, and B.K. Barringer. Chairman Haire |moved| to close the nominations, appoint Hemric, Sheeks, and Barringer by acclamation, and to postpone the remaining appointment until the April 6, 1999 meeting. VOTING: Ayes - 5; Nays - 0. ADULT CARE HOME COMMUNITY ADVISORY COMMITTEE (1 appt.): Commissioner Johnson nominated Katie Barker. Chairman Haire moved | to close the nominations and appoint Barker by acclamation. VOTING: Ayes - 5; Nays - 0. BOARD OF EQUALIZATION & REVIEW (i alternate appt.): Commissioner Johnson nominated William White as the alternate member for the 1999 Board of Equalization and Review. Chairman Haire |moved} to close the nominations and appoint White by acclamation. VOTING: Ayes - 5; Nays - 0. ZONING BOARD OF ADJUSTMENT (1 alternate appt.): Chairman Haire nominated Roy West. No further nominations were submitted. Chairman Haire | moved} to close the nominations and appoint West by acclamation. VOTING: Ayes - 5; Nays - 0. CRIMINAL JUSTICE PARTNERSHIP PROGRAM (CJPP): |MOTION)by Chairman Haire to (1) Suspend the Rules of Procedure for the announcement of two new appointees to the CJPP board, (2) Accept the resignation of William Newell from the CJPP board and (3) Appoint Susan Haynes as the Substance Abuse Service Representative and Brenda Swicegood as the Victim Service Representative to the board. VOTING: Ayes - 5; Nays - 0. NEW BUSINESS CONSENT AGENDAS: Commissioner Johnson said he would like for the board to reconsider consent agendas. He suggested the board members review the agenda and determine during the briefing which matters could be dispensed of through the consent method. Chairman Haire said she agreed and that if a commissioner desired discussion on an item it would not be included in the consent agenda. MOTION] by Commissioner Johnson to consider at each agenda briefing the adoption of a consent agenda. VOTING: Ayes - 5; Nays - 0. Commissioner Stewart asked the other board members about the possibility of beginning the agenda briefing at 4:00 p.m. instead of 5:00 p.m. Mr. Mashburn said he was becoming concerned about people requesting to make annual reports during the agenda briefing. He said this used time that was needed for review of the regular agenda items. Commissioner Johnson said a policy should be established that the 5:00 p.m. meeting was only to make the board aware of the issues before them and the 7:00 p.m. meeting was when the official business of the board occurred. Commissioner Fortner said she envisioned the agenda briefing as a time when the board members interacted with the staff - - not outside organizations and agencies. (She referred to the fire departments and the Appropriate Punishment Options Office.) Commissioner Bowles said he was concerned about the public’s perception of the board. He referred to public hearings, rezonings, or matters that might be controversial. Bowles said he did not want citizens to feel they would not be heard or feel the board members had already decided how to vote. He said he wanted all citizens to feel they had representation. The county manager suggested that only items requiring action at the 7:00 p.m. meeting be discussed at the agenda briefing. FY 1999-2000 Tax Rate: Commissioner Johnson said he had concerns about the valuation increases. He said he felt some people might be overtaxed. He asked the county manager to share revenue projections at the next meeting based on different tax rates, i.e., 40 cents up to the present 45 cents. Chairman Haire said that before the board considered a tax rate the needs of the county should be considered. Johnson said he was not trying to establish the tax rate. He said he was just requesting the information to get a better idea on the different revenue amounts that would be realized. COUNTY MANAGER'S REPORT (Distributed in written form.) CLOSED SESSION: |MOTION| by Chairman Haire enter into Closed Session pursuant to G.S. 143-318.11(a)(5) - Real Property Purchase. VOTING: Ayes - 5; Nays - 0. PURCHASE OF TWO LOTS FROM BENJAMIN & SADIE RANKIN: Upon the return to open session, Chairman Haire made a|MOTION| to purchase Lots 10 and 11 in Ebony Acres from Benjamin & Sadie Rankin at a cost of $9,000 for both lots and for the funds to be derived from the Solid Waste Enterprise Fund - Capital Outlay-Land. VOTING: Ayes - 5; Nays - 0. (Note: This matter was acted upon during the March 2 meeting and the purchase price was $7,000 (both lots). Since that time, Mr. Rankin increased the purchase amount.) ADJOURNMENT: |MOTION|by Chairman Haire to adjourn the meeting at 10:30 p.m. NEXT MEETING: Tuesday, April 6, 1999, 5:00 p.m. and 7:00 p.m. in the Iredell County Government Center, 200 South Center Street, Statesville, NC. VOTING: Ayes - 5; Nays - 0. / . Approved: Ceuct 6, LILI? C. LULA. C02 Clérk to the Board File: March 16 Regular Mtg Min IREDELL COUNTY BOARD OF COMMISSIONERS SPECIAL MEETING MINUTES MARCH 25, 1999 The Iredell County Board of Commissioners met in Special Session on Thursday, March 25, 1999, 12:30 p.m., in the Iredell County Government Center (Commissioners’ Conference Room ), 200 South Center Street, Statesville, NC 28677. Present: Chairman Sara K. Haire Vice Chairman Steve D. Johnson Tommy E. Bowles Alice T. Fortner Alice M. Stewart Staff Present: County Manager Joel Mashburn, County Attorney Bill Pope, Finance Director Susan Blumenstein, Support Services Director Jim Vernon and Clerk to the Board Jean Moore. CALL TO ORDER: Chairman Haire by Chairman Haire to enter into Closed Session for the purpose of discussing property acquisition pursuant to G.S. 143-318.11 (a) (5). VOTING: Ayes - 5; Nays - 0. Upon return to Open Session, the following action was taken. PURCHASE OF PROPERTY LOCATED AT 229 NORTH TRADD STREET, STATESVILLE, NC (FORMER BRYANT SUPPLY COMPANY BUILDING/SITE): by Chairman Haire to (#1) approve Budget Amendment #37 for the purpose of acquiring property located at 229 North Tradd Street, Statesville, NC owned by B & B Associates and consisting of 1.736 acres at a total purchase price of $450,000 and (#2) to reimburse the property owner(s) using the following method: $ 10,000.00 upon execution and delivery of the contract $ 140,000.00 at closing $ 75,000.00 on or before July 15, 1999 $ 225,000.00 in four (4) equal annual installments of $56,250.00 plus accrued interest at 4.5% on all unpaid balances and for a contract to be drafted with language to be approved by the Iredell County Attorney and for the contract to contain a condition that the property must be environmentally clean at the time of the closing. VOTING: Ayes - 5; Nays - 0. ADJOURNMENT: by Chairman Haire to adjourn the meeting at 1:00 p.m. NEXT MEETING: Tuesday, April 6, 1999, 5:00 & 7:00 P.M., Iredell County Government Center, 200 South Center Street, Statesville, NC 28677. VOTING: Ayes - 5; Nays - 0. i Cerrone Clerk tO the Board Approved: File March 25 Special Meeting Minutes IREDELL COUNTY BOARD OF COMMISSIONERS AGENDA BRIEFING MINUTES APRIL 6, 1999 The Iredell County Board of Commissioners met in Agenda Briefing Session on Tuesday, April 6, 1999, 5:00 p.m., in the Iredell County Government Center (South Wing Conference Room), 200 South Center Street, Statesville, NC. Present: Chairman Sara K. Haire Vice-Chairman Steve D. Johnson Tommy E. Bowles Alice T. Fortner (Arrived at the Meeting at 6:00 p.m.) Alice M. Stewart Staff Present: County Manager Joel Mashburn, Finance Director Susan Blumenstein, Director of Planning & Enforcement Lynn Niblock, Planning Supervisor William Allison, Solid Waste Dept. Administration Officer Susan Cornell, Recycling Coordinator Thomas Rhodes, Register of Deeds Brenda Bell, Health Director Ray Rabe, Allied Health Director Norman Rife, and Planning Technician Katrina Hewitt. ADJUSTMENTS OF THE AGENDA: Mr. Mashburn explained that Jean Moore was on vacation and that Wendy Workman’s mother had experienced a heart attack earlier in the day. Katrina Hewitt, Planning Technician, has consented to take the minutes. Mr. Mashburn stated the Board would need to appoint Ms. Hewitt as Acting Clerk to the Board at the regular meeting at 7:00 p.m. Mr. Mashburn stated the following adjustments needed to be made to the agenda. Additions: Item “K” - Budget Amendment #40 — to transfer lapsed funds from DSS Salaries line item to Capital Outlay-Equipment for purchase of equipment for a computer firewall. Susan Blumenstein will present this to the Board. Item “V” - Joe Parlato will be speaking to the Board in regard to the proposed exotic animal ordinance. Mr. Parlato will need to be added to the Appointments Before the Board after Mrs. Katie Patterson. Chairman Haire stated that Mrs. Patterson had asked if students would be allowed to speak. (They would not speak longer than the allotted 15 minutes.) Item IX (D) — Announcement of Vacancies Occurring on Boards & Commissions -Exit 42 Land Use Study Committee. Deletions: Item “G” — Request for approval of an easement agreement for Harry Tsumas involving property located on Hwy. 70. ADMINISTRATIVE MATTERS: William Allison stated the Town of Troutman and Iredell County were ready to proceed with the Exit 42 Land Use Study Committee. Mr. Allison further stated the committee would consist of 13 members. They are: Iredell County Planning Supervisor William Allison, Town of Troutman Zoning Administrator A. J. Bargothi, Iredell County Planning Board Members Jackie Grigg & Marvin Norman, one Town of Troutman Board Member, two Town of Troutman Planning Board Members, one Iredell County Commissioner, and five members from the general public (3 from within Iredell County & 2 from Troutman). Mr. Allison presented the Board with a list of property owners in the designated area who could be contacted to serve. It was mentioned that Commissioner Fortner resides in the area and might consider serving. REQUEST FROM SOLID WASTE DEPARTMENT FOR PERMISSION TO WRITE-OFF CURRENT UNCOLLECTIBLE ACCOUNTS & PERMISSION TO WRITE-OFF FUTURE DELINQUENT ACCOUNTS ($25 or less/90-days old): Susan Cornell, Solid Waste Administration Officer, presented the Board with a list of delinquent accounts dating back to 11/30/94. Attempts have been made to collect the accounts, but they have been deemed uncollectible. Ms. Cornell explained that Harmony was the only facility that still had a $6 fee. She noted the Town of Harmony needed to be deleted from the list which would leave a revised total of $3,845.19. Commissioner Johnson asked how this situation could be prevented in the future. Mr. Mashburn said the matter would be addressed in the upcoming budget - - there would be an increase in availability fees. The Board requested to receive a monthly report for the first quarter to monitor the situation. (This item was placed on the consent agenda.) COMMISSIONER ALICE FORTNER ARRIVED AT THIS TIME (6:00 PM) REQUEST FROM SOLID WASTE DEPARTMENT/RECYCLING DIVISION FOR APPROVAL TO ACCEPT A $4,000 GRANT FROM THE N.C. DIVISION OF POLLUTION PREVENTION & ENVIRONMENTAL ASSISTANCE (DPPEA) (“INDUSTRIAL DISCARDS PROJECT”): Tom Rhodes, Recycling Coordinator, stated this project was designed to assist selected North Carolina counties in networking with local industries, providing businesses with waste reduction information, marketing assistance and recycling program development, and to help counties extend the effective life span of their landfills. Mr. Rhodes stated that no matching funds were required. The County Recycling Coordinator & the DPPEA waste reduction technicians must visit four local industries to assess generated waste and to recommend methods of effective waste management. The county must provide DPPEA $1,000 for each waste audit completed with the technicians. (This item was placed on the consent agenda.) REQUEST FROM HEALTH DEPARTMENT FOR APPROVAL OF HIV/STD PREVENTION PROPOSAL FOR FY 1999-2000: Ray Rabe and Norma Rife, of the Health Department, requested approval to apply for a state grant in the amount of $36,080 for the continuation of the VOICES program. Mr. Rabe said the funding would enable them to continue the programming for high risk areas of the county in fiscal year 1999-2000. (This item was placed on the consent agenda. ) REQUEST FROM MOORESVILLE GRADED SCHOOL DISTRICT FOR APPROVAL OF BUDGET AMENDMENT #38 TO ALLOW FOR THE ACCEPTANCE OF PUBLIC SCHOOL BUILDING CAPITAL FUNDS: Susan Blumenstein explained this budget amendment would allow for public school building funds for the Mooresville Intermediate School ($404,046) to flow through the county to the school system. (This item was placed on the consent agenda.) REQUEST FROM REGISTER OF DEEDS FOR THE APPROVAL OF BUDGET AMENDMENT #39 WHICH WOULD ALLOW FOR THE REPLACEMENT OF A HEWLETT PACKARD 3000/927: Brenda Bell, Register of Deeds, stated her office was currently operating a computer system purchased in 1991. The combined free space on the logical disk volume is at 10.1%, and the county’s information system management office has stated the disk space should not fall below 10%. Ms. Bell made a proposal to lease a 3000/968 for 48 months ($2,672 monthly includes software support/maintenance) instead of purchasing at a price of $77,738. Ms. Bell stated that with leasing, the office would have continual computer updates. (This item was placed on the consent agenda.) REQUEST FOR APPROVAL OF AN EASEMENT AGREEMENT FOR HARRY TSUMAS INVOLVING PROPERTY LOCATED ON HWY. 70: Mr. Mashburn said this item needed to be deleted since the ACCT Corporation granted an easement prior to transferring the property to the county. Mr. Mashburn noted that another easement request might be forthcoming regarding electrical utilities from EnergyUnited. REQUEST FOR DISCUSSION IN REFERENCE TO PROPOSED LEGISLATION FROM GOVERNOR HUNT THAT WOULD REQUIRE N.C. COUNTIES TO FUND 50% OF THE NON-FEDERAL SHARE FOR MENTAL HEALTH MEDICAID SERVICES: Mr. Mashburn stated that Gaston County had already adopted a resolution in opposition to this proposed legislation. He mentioned the possibility of the board chairman sending a letter in opposition. (This item will be further discussed at the 7:00 p.m. meeting.) ADJOURNMENT: Chairman Haire recessed the meeting at 6:35 p.m. for a refreshment break prior to the 7:00 p.m. meeting. APPROVED: Quit as LIIG alana eer BL Acting Clerk to the Board IREDELL COUNTY BOARD OF COMMISSIONERS APRIL 6, 1999 REGULAR MINUTES The Iredell County Board of Commissioners met in Regular Session on April 6, 1999, 7:00 p.m., in the Commissioners Meeting Room, Iredell County Government Center, 200 S. Center Street, Statesville, NC 28677. Present: Chairman Sara Haire Vice-Chairman Steve Johnson Tommy Bowles Alice T. Fortner Alice M. Stewart Joel Mashburn, County Manager William P. Pope, County Attorney Susan Blumenstein, Finance Director Lynn Niblock, Planning & Enforcement Director William Allison, Planning Supervisor Ray Rabe, Health Director Larry Ray, EMS Director Katrina Hewitt, Acting Clerk to the Board CALL TO ORDER: Chairman Haire INVOCATION: Vice-Chairman Johnson PLEDGE OF ALLEGIANCE TO THE FLAG ADJUSTMENTS OF AGENDA: Mr. Mashburn stated that Katrina Hewitt needed to be appointed as Acting Clerk to the Board. Mr. Mashburn stated that Mr. Joe Parlato needed to be added to the Appointments Before the Board to discuss the upcoming proposed exotic animal ordinance. Mr. Mashburn stated that Item G needed to be deleted, Item K needed to be added (budget amendment), and under Announcement of Vacancies Occurring on Boards, Item D needed to be added in regard to the Exit 42 Land Use Study Committee. Mr. Mashburn also stated that he requested a closed session for property acquisition, G.S. 143-318.11(a) (5). MOTION by Chairman Haire to make the Adjustments to the Agenda as previously stated. VOTING: Ayes - 5; Nays - 0. MOTION by Chairman Haire to appoint Katrina Hewitt as Acting Clerk to the Board for the purpose of recording the minutes in the absence of Jean Moore. VOTING: Ayes - 5; Nays - 0. APPOINTMENTS BEFORE THE BOARD: Mrs. Katie Patterson stated that Mike Loftis from Union Grove was accompanying her to the meeting. Patterson said they were representing KIDS, Kids in Iredell Deserve Support, and that the purpose of KIDS was to act as an advocate for the children of Iredell County by encouraging the commissioners to maintain the current ad valorem tax rate and to budget the additional revenue from the revaluation for education and libraries. The group is composed of concerned citizens from various backgrounds and diverse regions of Iredell County who have united for the stated purpose. Jordan Perry, an eighth grade student at North Iredell Middle School, stated concerns about the number of computers in classrooms. (Perry said Iredell County averages one computer per classroom, but the proposed school budget proposes to increase the average to two computers per classroom.) Perry then invited the board members to spend time in the schools. Chad Ervin, Samantha Patterson, and Mackenzie Smith (all elementary students) stated their concerns about the large number of mobile units in the school system. Mrs. Patterson and Mr. Loftis stated that they were there for the KIDS of Iredeli County. They said, “Children depend upon us to provide for their well being. The commissioners have been presented with a unique opportunity to do just that. By maintaining the current tax rate, the recent revaluation will yield additional revenue that can be used, as Commissioner Johnson has correctly identified, to build new schools, repair and maintain existing schools, improve instructional programs, and improve teacher retention. This commission has a history of responding to the needs of children in Iredell County and for that, we thank you. As always, there is more to be done and the children of this county need your help. The school systems have provided you with information concerning their specific needs and they are well documented. Many of those needs are compounded by growth in this county and the region. You know the problems; revaluation has given you the solution. Maintain the current rate.” APPOINTMENTS BEFORE THE BOARD: Mr. Joe Parlato said he was representing exotic animal owners and potential owners. He said he understood an exotic animal ordinance was to be introduced in the future and he thought this would be unfair. He further said there were already laws that governed animals, i.e., nuisance, at large, and wild animals and that these laws were not being enforced due to inadequate manpower, training, and other factors. Parlato said there were two governing bodies for zoos, the USDA and the AZA. These agencies set forth guidelines for protecting animals. Mr. Parlato requested that if the Board adopted an ordinance that owners of exotic animals be included in creating the guidelines. PUBLIC HEARING Chairman Haire declared the meeting to be in public hearing session. REZONING REQUEST; ODOM BUILDERS INC. PROPERTY, CASE NO. 9903-1: William Allison, Planning Supervisor, stated the applicant was requesting a portion of his property be rezoned from RA, Residential Agricultural to NB, Neighborhood Business District. The property is located on Deitz Road near Whites Farm & Jennings Road; more specifically identified as a portion of PIN# 4747573328. Mr. Allison stated that a portion of this property was zoned NB, Neighborhood Business with county-wide zoning in 1990 and the remainder of the property was consistent with the Land Development Plan for commercial development. The property fronts on two state roads and lies 100’ from another. Staff finds the request in order and recommends approval. Mr. Allison stated the Iredell County Planning Board recommended approval on 3/3/99 by a vote of 10-0. Carol Mahaffey, adjoining property owner, stated that she heard rumors that possible apartments or a convenience store were proposed and that she was opposed to after hour operations. Mr. Odom stated the current zoning splits his property in half and that he currently did not have any specific uses in mind. No one else spoke on the matter. Chairman Haire adjourned the public hearing. MOTION by Commissioner Johnson to approve the rezoning request from RA, Residential Agricultural to NB, Neighborhood Business District. VOTING: Ayes - 5; Nays - 0. Chairman Haire declared the meeting to be in public hearing session. NON-OWNER REZONING REQUEST; SEVERAL PROPERTY OWNERS IN THE HARMONY HWY/US21 (FROM HOUSTONVILLE ROAD NORTH TO THE YADKIN COUNTY LINE) AREA, CASE NO. 9903-2: Mr. Allison stated that 94% of these property owners had submitted a non-owner petition to rezone property in a designated area from RA, Residential Agricultural to RU-R, Rural Residential District. The designated area consists of approximately 1,554 acres (total of 82 parcels). Mr. Allison stated the proposed district boundary lines and actual coverage area of the request predominantly followed property lines and natural features. In limited circumstances the boundaries follow road centerlines. The property adjoins an area rezoned R-20 in 1997 to the south and runs from there north to the county line. Overall, the proposed district is technically sound and has been reviewed by the staff and found to be in order. Mr. Allison stated that on 3/3/99, the Planning Board unanimously recommended approval by a vote of 10-0. Lester Shore stated he was representing the property owners and asked if those present that were in favor to stand (approximately 12 people stood). Eva Redmond had questions in regard to mobile homes being permitted and Mr. Allison explained the RU-R District. Chairman Haire declared the public hearing closed. MOTION by Commissioner Stewart to approve the request to rezone property in the designated area to RU-R, Rural Residential District. VOTING: Ayes - 5; Nays - 0. Chairman Haire declared the meeting to be in public hearing session. REZONING REQUEST; ERNEST H. RUNGE PROPERTY, CASE NO. 9903-3: Mr. Allison stated that Mr. Runge had requested his property be rezoned from HB, Highway Business to GB, General Business District. The property is located on Mocksville Hwy/64E at Interstate 40; more specifically identified as PIN# 4797258007. The property consists of 6.07 acres. Mr. Allison stated the Land Development Plan called for commercial development at the Interstate 40 and Mocksville Hwy/64E interchange. The close proximity of the entrance and off ramps makes the property more conducive for commercial use. Mr. -.itisun stated the Planning Board had recommended approval in a 10-0 vote on 3/3/99. Mr. Ernest Runge stated the property was in a watershed, which would only allow for 36% in commercial development. Mr. Runge stated that HB zoning was too restrictive, and he had a possible race team that would like to locate there. Since the property is directly off the interstate, Runge said it would be an ideal location. No one else spoke in reference to this request. Chairman Haire declared the public hearing closed. MOTION by Commissioner Fortner to approve the request to rezone the property to GB, General Business District. VOTING: Ayes - 5; Nays - 0. ADMINISTRATIVE MATTERS Chairman Haire stated the following items were on the Consent Agenda: A. REQUEST FOR THE APPROVAL/RELASE OF: Approval of a Surety Bond for “The Point on Norman” Subdivision, Phase II, on Brawley School Road across from Bay Harbour Road. Approval of a Letter of Credit for Troutman Trace Subdivision, Section III, located off Buffalo Shoals Road on Clara Drive. Approval of a Letter of Credit for Kyles Wood Subdivision, Phase II, located off Buffalo Shoals Road on Olano Lane. Release of a Cash Bond for the Campbell Glen Subdivision, Section Two. B. REQUEST FROM SOLID WASTE DEPARTMENT FOR PERMISSION TO WRITE-OFF CURRENT UNCOLLECTIBLE ACCOUNTS & PERMISSION TO WRITE-OFF FUTURE DELINQUENT ACCOUNTS ($25 or less/90-days old) C. REQUEST FROM SOLID WASTE DEPARTMENT/RECYCLING DIVISION FOR APPROVAL TO ACCEPT A $4,000 GRANT FROM THE N. C. DIVISION OF POLLUTION PREVENTION & ENVIRONMENTAL ASSISTANCE (“INDUSTRIAL DISCARDS PROJECT”) D. REQUEST FROM HEALH DEPARTMENT FOR APPROVAL OF HIV/STD PREVENTION PROPOSAL FOR FY 1999-2000 E. REQUEST FROM MOORESVILLE GRADED SCHOOL DISTRICT FOR APPROVAL OF BUDGET AMENDMENT #38 TO ALLOW FOR THE ACCEPTANCE OF PUBLIC SCHOOL BUILDING CAPITAL FUNDS F. REQUEST FROM REGISTER OF DEEDS FOR THE APPROVAL OF BUDGET AMENDMENT #39 WHICH WILL ALLOW FOR THE REPLACEMENT OF A HEWLETT PACKARD 3000/927 Commissioner Johnson stated that on Item B there should be a clear understanding that a monthly report should be submitted to the board of commissioners for the first quarter. MOTION by Commissioner Johnson to approve the Consent Agenda. VOTING: Ayes - 5; Nays - 0. REQUEST FOR DISCUSSION IN REFERENCE TO PROPOSED LEGISLATION FROM GOVERNOR HUNT THAT WOULD REQUIRE N. C. COUNTIES TO FUND 50% OF THE NON-FEDERAL SHARE FOR MENTAL HEALTH MEDICAID SERVICES: Mr. Mashburn stated the Governor’s proposed 1999 continuation budget contained a provision which, if approved, would cost the counties $ 3.3 million this coming year with costs continuing to grow to approximately $17 million by FY 2002-03. The provision would establish a new requirement that the counties match 50% of the growth in the Special Medicaid Match Reserve, a fund set up last year to cover the non-federal share of costs for clinical services to Medicaid-eligible clients in the Area Mental Health Programs. Commissioner Johnson made a motion to send a letter to each member of the county’s legislative delegation expressing 100% dissatisfaction of this “insane” idea. VOTES: Ayes - 5, Nays - 0. REQUEST FROM THE NORTH CAROLINA ASSOCIATION OF COUNTY COMMISSIONERS FOR CONTRIBUTIONS TO THE NATIONAL ASSOCIATION OF COUNTIES’ ANNUAL MEETING TO BE HELD IN MECKLENBURG COUNTY ON JULY 14-18, 2000: Mr. Mashburn stated this was the first time since he had been employed in Iredell County that this meeting was being held this close to home. The NCACC is pushing for 100% participation of the 100 counties. Commissioner Johnson stated there wasn’t any specific amount being requested. Commissioner Fortner stated she would like the county manager to check with other counties to see what they were contributing. MOTION by Commissioner Stewart to table this matter until the first meeting in May. VOTING: Ayes - 5; Nays - 0. REQUEST FOR APPROVAL OF THE MARCH 11, 1999 MINUTES, THE MARCH 16, 1999 MINUTES, & THE MARCH 25, 1999 MINUTES: MOTION by Commissioner Johnson to approve the minutes as presented. VOTING: Ayes - 5; Nays - 0. REQUEST FOR APPROVAL OF BUDGET AMENDMENT #40 TO TRANSFER LAPSED FUNDS FROM THE DSS SALARIES LINE ITEM TO CAPITAL OUTLAY- EQUIPMENT FOR PURCHASE OF EQUIPMENT FOR A COMPUTER FIREWALL: Susan Blumenstein, the Finance Director, stated that Allen Miller, of the Information Systems Management Office, had talked with Don Wall from DSS about installing a fire wall on the DSS side of the internet (DSS computer connection to state services). Ms. Blumenstein stated a computer “hacker” had gotten into the DSS records on 3/19/99. Blumenstein said her recommendation was to install a firewall at DSS or to immediately disconnect DSS from the County internet. Commissioner Johnson asked if other firewalls were needed for county departments. Blumenstein said Mr. Miller hadchecked other departments and DSS was the only department, to his knowledge, that was not covered. Ms. Blumenstein stated the necessary funds could come from lapsed DSS salaries. MOTION by Commissioner Stewart to approve Budget Amendment #40. VOTING: Ayes - 5; Nays - 0. ANNOUNCEMENT OF VACANCIES OCCURRING ON BOARDS & COMMISSIONS JUVENILE CRIME PREVENTION COUNCIL (1 announcement) INDUSTRIAL FACILITIES & POLLUTION CONTROL FINANCING AUTHORITY (IRB) (2 announcements) CENTRALINA WORKFORCE DEVELOPMENT BOARD (2 announcements) EXIT 42 LAND USE STUDY COMMITTEE (3 announcements) plus one commissioner appointee (Commissioner Alice Fortner has agreed to serve since she lives in the Troutman area.) Chairman Haire stated these appointments would be made at the next meeting. APPOINTMENTS TO BOARDS & COMMISSIONS HAZARDOUS WASTE & LOW LEVEL RADIOACTIVE WASTE MANAGEMENT BOARD (1 APPT): Chairman Haire moved to postpone this appointment until the April 20, 1999 meeting. VOTING: Ayes — 5; Nays — 0. Y2K RESPONSE COMMITTEE (12 APPTS.): Chairman Haire stated that Mr. Mashburn discussed the establishment of this committee at the 3/16/99 meeting. Commissioner Stewart stated the municipalities should appoint their own representatives. Commissioner Fortner said the bank currently being used by the county (First Citizens) should be involved. Chairman Haire said the Board needed to approve the composition of the committee and have the staff make the necessary contacts. MOTION by Commissioner Stewart to approve the Y2K Response Committee. VOTING: Ayes - 5; Nays - 0. COUNTY MANAGER’S REPORT NCACC Legislative Conference: May 5, 1999 in Raleigh, N.C. Budget Preparation & Financial Planning Workshop: May 6, 1999 in Raleigh, N.C. 7 ‘on (NCE On April 17, 1999, Tim Pickett, Forestry Service, invites the Board to attend a demonstration at the Hickory Airport from 10:00 a.m.-1:00 p.m. to view new fire equipment which includes a bomber and helicopter. 5 CLOSED SESSION: Motion by Chairman Haire at 8:35 p.m. to enter into Closed Session for the purpose of discussing real property acquisition - G.S. 143-318.11 (a) (5). VOTING: Ayes - 5; Nays - 0. ADJOURNMENT: Motion by Chairman Haire to adjourn the meeting at 9:00 p.m. NEXT MEETING: April 20, 1999, 5:00 p.m. & 7:00 p.m., in the Iredell County Government Center, 200 South Center Street, Statesville, NC. VOTING: Ayes — 5; Nays — 0. Approved: Bud. Lb /G9F _ Mitten) Mave C Acting Clerk to the Board IREDELL COUNTY BOARD OF COMMISSIONERS AGENDA BRIEFING MINUTES APRIL 20, 1999 The Iredell County Board of Commissioners met in Agenda Briefing Session on Tuesday, April 20, 1999, 5:00 p.m., in the Iredell County Government Center (South Wing Conference Room), 200 South Center Street, Statesville, NC 28677. Present: Chairman Sara K. Haire Vice Chairman Steve D. Johnson Tommy E. Bowles Alice T. Fortner Alice M. Stewart Staff Present: County Manager Joel Mashburn, Finance Director Susan Blumenstein, Animal Control Supervisor Sidney Weisner, Mapping Supervisor David Orren, Planning Supervisor William Allison, Personnel Officer Carolyn Harris, Tax Assessor Brent Weisner, Health Director Ray Rabe, Cooperative Extension Chairman Ken Vaughn, and Clerk to the Board Jean Moore. DISCUSSION AND/OR APPROVAL OF AN ORDINANCE REGULATING WILD OR EXOTIC ANIMALS AND POISONOUS REPTILES: The animal control supervisor said that if a citizen was a dealer/exhibitor of exotic animals that a license had to be obtained from the United States Department of Agriculture (USDA). Weisner said the license or permit price was based upon how much revenue the dealer might receive. Mr. Weisner was asked how many large cats (lions, etc.) were in the county, and he said three or four. Weisner was also asked if his department had ever received a call requesting assistance in capturing some of the animals/reptiles being discussed. He said his office helped in the capture of a 14- ft. python in Mooresville. Also, several large lizards have been captured. Commissioner Bowles referred to the stipulation in the ordinance pertaining to constricting snakes. He asked why the measurement of 10 ft. was used. Weisner said it was generally assumed that a constricting snake of 10 ft. or more could harm children. He said, however, that a snake smaller than this could injure an infant or very small child. Commissioner Fortner expressed concerns about the ordinance. She asked Weisner where he obtained his information. Weisner said sample ordinances were used from Chatham, Durham, and Rowan counties (not adopted at present). Also, information was reviewed from out-of-state agencies and on the Internet. Weisner said the proposed ordinance was sort of a “minimum” - - it could be stronger or weaker. Commissioner Johnson asked for a clarification on the $100 permit fee. He also asked about the insurance or bond stipulation ($1,000,000). Weisner said the permit fee of $100 was per pet, per owner. He said that in reference to the owner’s liability insurance, that this clause was in every sample ordinance he had read. REQUEST FOR APPROVAL OF A SURETY BOND AND /RELEASE OF CASH BONDS: The planning supervisor reviewed these requests and explained that everything was in order for approval. REQUEST FOR APPROVAL OF REVISIONS TO THE 401(k) PLAN - EMPLOYER/ADMINISTRATOR AGREEMENT: The personnel director said the 401(k) plan had not been revised since it was first adopted in 1986. She said the revisions were done to align with recent legislative rulings, e.g., the Uniform Services Employment and Re-employment Rights Act of 1994, the Small Business Job Protection Act of 1996, and the Taxpayer Relief Act of 1997. Along with these changes, there were some revisions relating to Y2K compliance. REQUEST FROM MAPPING DEPARTMENT FOR A BUDGET AMENDMENT TO ALLOW THE TRANSFER OF $2,000 FROM CONTRACTED SERVICES TO SALARIES/WAGES - PART TIME: The county manager said this request was on the agenda due to the staff desiring to shift money into and out of a salary account. Currently, the mapping department has one part-time employee that does data entry and field work. The part-time salary funds are depleted, but there are several projects needing completion. ADJOURNMENT: Chairman Haire adjourned the briefing session at 6:15 p.m. Clerk to the Board IREDELL COUNTY BOARD OF COMMISSIONERS AGENDA BRIEFING MINUTES MAY 4, 1999 The Iredell County Board of Commissioners met in Briefing Session on Tuesday, May 4, 1999, 5:00 p.m., in the Iredell County Government Center (South Wing Conference Room), 200 South Center Street, Statesville, NC 28677. Present: Chairman Sara K. Haire Vice Chairman Steve D. Johnson Tommy E. Bowles Alice T. Fortner Alice M. Stewart Staff Present: County Manager Joel Mashburn, Finance Director Susan Blumenstein, Planning Supervisor William Allison, Health Director Ray Rabe, Nursing Director Janet Blaufuss, and Clerk to the Board Jean Moore. Chairman Haire called the meeting to order. REQUEST FROM HEALTH DEPARTMENT FOR PERMISSION TO SERVE AS A HOST AGENCY FOR THE NATIONAL AIDS FUND AMERICORPS PROGRAM AND TO APPLY FOR A “LIVING GRANT”: Janet Blaufuss said the health department was requesting to become a host agency for the AmeriCorp organization. This agency would allow one of its employees (“living grant”) to be based in Iredell County to work with clients identified as having AIDS/HIV and other sexually transmitted diseases (STDs). The employee would be allowed to work up to one year. Ray Rabe, the health director, said there was a specific need in the Mooresville area for a person to work with syphilis and AIDS patients. Rabe said Iredell County continued to have high STD statistics. He continued by saying the individual would be an employee of AmeriCorp, but would follow all of the policies and guidelines of the health department. Commissioners’ Bowles and Johnson stressed the need to encourage abstinence as the first option in any treatment or counseling program. Blaufuss agreed and said this was being done. REQUEST FROM THE NORTH CAROLINA ASSOCIATION OF COUNTY COMMISSIONERS FOR CONTRIBUTIONS TO THE NATIONAL ASSOCIATION OF COUNTIES’ ANNUAL MEETING TO BE HELD IN MECKLENBURG COUNTY ON JULY 14-18, 2000: Commissioner Bowles asked the benefits of the conference being held in Charlotte. He was told the primary benefit was just in bringing national attention to this region. Also, it was educational to talk with other elected officials from different areas of the U.S., and the North Carolina representatives would not have to spend as much money to attend (airfare). The county manager said the registration did not cover all of the costs, and that NCACC representatives recently suggested each county contribute $.03 per capita. The NCACC currently uses a population base of 109,261 for Iredell County. Using the NCACC’s suggestion, Iredell County’s contribution would be $3,278. The county manager said additional money could be budgeted with the NCACC annual dues for the upcoming budget year. It was the consensus of the board to delete the item from the agenda, and to accept the manager’s recommendation. ADJOURNMENT: Chairman Haire adjourned the briefing session at 6:20 p.m. Glerk to the Board Approved: Aes LE, LEGZ fous Aipere CHIRK LU, i/ IREDELL COUNTY BOARD OF COMMISSIONERS REGULAR MINUTES APRIL 20, 1999 The Iredell County Board of Commissioners met in Regular Session on Tuesday, April 20, 1999, 7:00 p.m., in the Iredell County Government Center (Commissioners’ Meeting Room), 200 South Center Street, Statesville, NC 28677. Present: Chairman Sara K. Haire Vice Chairman Steve D. Johnson Tommy E. Bowles Alice T. Fortner Alice M. Stewart Staff Present: County Manager Joel Mashburn, County Attorney Bill Pope, Finance Director Susan Blumenstein, Planning Supervisor William Allison, and Clerk to the Board Jean Moore. CALL TO ORDER by Chairman Haire INVOCATION by Commissioner Johnson PLEDGE OF ALLEGIANCE TO THE FLAG ADJUSTMENTS OF THE AGENDA MOTION] by Chairman Haire to delete the presentation of a retirement plaque to Arthur Reidlinger (a retirement dinner will be held April 29, 1999 and the presentation will occur at this time) and to add a closed session for the purpose of discussing property acquisition pursuant to G.S. 143.318.11 (a) (5). VOTING: Ayes - 5; Nays - 0. APPOINTMENTS BEFORE THE BOARD JOHN LEWIS, A MEMBER OF THE OLD COURTHOUSE CENTENNIAL COMMITTEE: Lewis said it was time to acquire “seed money” for the purpose of printing notecards and prints of the old courthouse. The materials will be sold and the money will be returned to the county. Lewis made a $2500 request. He reminded the group that on Saturday, August 28, 1999, a re-enactment of the laying of the courthouse’s cornerstone would occur. The 1899 time capsule will be opened, the contents reviewed, and replaced by a 1999 capsule. MOTION | by Commissioner Johnson to approve Budget Amendment #40A which will allow $2500 to be used as “seed money” by the centennial committee. VOTING: Ayes - 5; Nays - 0. INDIVIDUALS SPEAKING IN REFERENCE TO THE PROPOSED ORDINANCE REGULATING WILD OR EXOTIC ANIMALS AND POISONOUS REPTILES: JOE PARLATO stated he and his family owned a lion and resided on 17 acres of land purchased in Harmony, NC. (The family has resided in Iredell County the past eight months.) He mentioned he had spent about $7,000 for fencing materials. Parlato said that as far as he knew, he would soon be the only resident in Iredell County that was licensed by the United States Department of Agriculture. He mentioned that if a committee was established to help write guidelines for the ordinance that he would like to assist. Jan Bares said she was a neighbor of the Parlato family. She praised the family for being responsible pet owners. She, too, offered to be a committee member for any proposed ordinances. Randal Bowen, a county resident and owner of wolf crosses, said he didn’t feel the county had a problem with wild, exotic, or poisonous animals. Bowen said he had read the proposed ordinance and specifically the sections dealing with animal enclosures. He asked who would have the liability if an individual was injured by an electric fence surrounding an animal enclosure - - the owner or the county? Bowen also said the proposed ordinance did not have an appeal section. He shared an excerpt from The Constitution of the United States of America and said that animals were considered property. He advised that the Constitution said that when property was taken from owners there had to be an appeal process. Debra Russo said she worked at the Iredell County Animal Shelter. She said any ordinance dealing with the topic should be one that “everyday” people could live by. Russo said that during the last five years there had been 1,423 animal bites. Out of these, one was a snake bite and three bites involved wolf hybrids. Russo said there seemed to be more of a dog problem than an exotic animal problem. Steve von Rudin said he took care of the Parlato lion when the owners were out of town. He said that if an ordinance were enacted, it should be written so that everyone in the county could live with it. x**kx* KK MOTION} by Commissioner Fortner to instruct the county attorney to prepare an ordinance banning all wild or exotic animals and poisonous reptiles as outlined in the presented ordinance and to make the ordinance effective July 1, 1999, and for the county attorney to present it to the Board as quickly as possible. Commissioner Johnson said he felt some responsible pet owners would be harmed by such an ordinance. He asked what would happen with some of the animals already in the county. Chairman Haire said her first loyalty was to the citizens of the county and their protection. Attorney Pope said a clause could be inserted into the ordinance stating a specific time period for animals, currently located in the county, to be sold or removed. Chairman Haire asked if six months was a reasonable time period. Commissioner Fortner said she felt this was too much time. Attorney Pope said a time frame for the disposition of animals already in the county could be written into the ordinance. He said this would be more practical since it might take several weeks before the ordinance was actually adopted. VOTING: Ayes - 3; Nays - 2 (Bowles/Johnson) PUBLIC HEARING Chairman Haire declared the meeting to be in public hearing session. PRESENTATION OF FY 1999-2000 SECONDARY ROAD IMPROVEMENT PROGRAM FOR IREDELL COUNTY BY THE NORTH CAROLINA DOT: Mr. Joe Lamb, the Assistant Division Engineer for the NC DOT, presented the following program improvements for the upcoming year. Iredell County 1999/2000 Paving Priority Fiscal Year 07/01/1999 - 06/30/2000 Description Length Est. Cost Aycock Road 0.94 180,000.00 Grassy Knob( Bridge #299) 1.00 250,000.00 Sandberg Road 2.64 575,000.00 Kinder Road L61 310,000.00 6.19 $ 1,315,000.00 Alternate 25 1192 Blackwelder Farm Road 0.60 26 1377 Brickyard Road 0.80 27 2102 Tobacco Road 1.31 SUBDIVISIONS 16 1323 Lytton Farm Road 0.53 95,000.00 17 1997 Rimmer Road 0.08 15,000.00 18 2005 Whitetail Road 0.43 85,000.00 1.04 195,000.00 Alternate 19 2537 Bevis Lane 0.34 20 2406 Sinclair Road 0.20 21 1686 Colfax 0.39 PROPERTY OWNER PARTICIPATION 1114 Turbyfill Road 0.10 22,281,00 1754 Wedgeway Drive 0.24 37,182.00 3004 View Point Lane 0.13 24,222.00 1912 Summers Farm Road 0.11 7,400.00 1461 Wildlife Road 1.36 300,000.00 Thunderhill Road 0.15 38,000.00 Dorothy Lane 0.25 36,000.00 Davidson Street 0.15 21,000.00 * Additional Funds Required 0.55 486,085.00 Continue Down Priority List until all Funds are Exhausted Program subject to availability of funding, right-of-way, and environmental review. N/A Various Spot Stabilization, Secondary Maintenance 319,698.00 Total Secondary Construction Program 7.78 1,996,085.00 Reserved For Contingencies 613,723.00 Total Allocation 2,929,506.00 Lamb said that at the completion of the referenced program, there would only be 128 miles of unpaved road in the county. Commissioner Johnson asked about the $613,723 reserved for contingencies. Lamb said this estimate was a little high, but he said the money not used would go towards the paving of the “next highest rated road in the priority listing.” He said his office would pave as many roads as the funding would allow. Commissioner Fortner asked about the revaluing of the roads. Lamb said it previously was done every two years, however, it is now on a four-year basis. It will be 2001 before another re- evaluation is done. Lamb added that the General Statutes mandate that the top ten roads listed on the priority listing, at the time of a four-year evaluation, remain at the top of the list. Chairman Haire adjourned the public hearing. MOTION] by Chairman Haire to concur with the 1999-2000 Secondary Road Improvement Plan. Commissioner Johnson asked what recourse the commissioners had if they were not in agreement with the plan. Lamb said if the commissioners wanted another road paved that was out of priority, the board had the prerogative of holding a public hearing and sending a resolution to the Board of Transportation. The DOT board may or may not accept the commissioner’s request. Lamb did acknowledge that the commissioners’ control over the fund was limited. He said it reverted back to 1931 when the State of North Carolina took over the control of roads. Lamb said the State of North Carolina was somewhat unique in this respect. VOTING: Ayes - 5; Nays - 0. APPROVAL OF CONSENT AGENDA ITEMS MOTION | by Commissioner Stewart to approve the following consent agenda items which were read by Chairman Haire. VOTING: Ayes - 5; Nays - 0. REQUEST FOR APPROVAL/RELEASE OF THE FOLLOWING BONDS: 1. Approval of a Surety Bond for Crescent Resources for The Point on Norman Subdivision, Phase III, located on Brawley School Road (Crescent Resources has requested approval of Surety Bond #B293 1332 in the amount of $797,500 for grading/earthwork, paving, curb & gutter, sidewalk, storm sewer, and water.) 2. Release of a Cash Bond for the Crestfield Subdivision, Phase II (Acorn Development has requested release for bond #18217 in the arnount of $975 being held for Crestfield Subdivision, Phase II. The developer has completed the street improvements.) 3. Release of a Cash Bond for Harbor Landing Subdivision, Sections 1 & 2 (Stumpy Creek LLC has requested that Cash Bond #15823 in the amount of $10,475 be released. The street improvements have been completed.) 4. Release of a Cash Bond for Harbor Landing Subdivision, Sections 3 & 4 (Stumpy Creek LLC has requested release of bond #21625 in the amount of $11,900. The street improvements have been accomplished.) 5. Release of a Cash Bond for Harbor View, Section 8, Tanager Lane (Stumpy Creek, LLC has requested release of bond #314331 in the amount of $15,105. The street improvements have been completed.) REQUEST FOR APPROVAL OF REVISIONS TO THE 401(k) PLAN - EMPLOYER - ADMINISTRATOR AGREEMENT REQUEST FOR APPROVAL OF MARCH 1999 REFUNDS AND RELEASES Releases for the month of March 1999 $24,406.72 Breakdown of Releases: County 15,388.02 Solid Waste Fees 282.00 E. Alexander Fire #1 2.44 Shepherd’s Fire # 2 65.73 Mt. Mourne Fire #3 51.72 All County Fire #4 692.70 Statesville City 2,157.49 Statesville Downtown 36.35 Mooresville Town 4,310.76 Mooresville Downtown 0 Mooresville School 947.24 Love Valley Harmony Troutman Refunds for the month of March 1999 34,803.61 Breakdown of Refunds: County 1,525.93 Mt. Mourne Fire # 3 24.27 All County Fire #4 114.63 Statesville City 71.55 Mooresville Town 26,415.08 Mooresville School 6,631.15 Solid Waste Fee 21.00 xk *e * * REQUEST FOR APPROVAL OF BUDGET AMENDMENT #41 IN THE AMOUNT OF $22,263 TO RECOGNIZE ADDITIONAL GRANT MONEY FOR THE ELDERLY & HANDICAPPED TRANSPORTATION PROGRAM REQUEST FROM THE HEALTH DEPARTMENT FOR APPROVAL OF BUDGET AMENDMENT #42 IN THE AMOUNT OF $2,041.94 FOR A FOOD & LODGING GRANT INCREASE REQUEST FROM THE HEALTH DEPARTMENT FOR APPROVAL OF BUDGET AMENDMENT #43 IN THE AMOUNT OF $877 FOR AN INCREASE IN THE FY1998- 1999 MATERNAL/CHILD HEALTH GRANT REQUEST FROM THE MAPPING DEPARTMENT FOR APPROVAL OF BUDGET AMENDMENT #44 TO ALLOW FOR THE TRANSFER OF $2,000 FROM CONTRACTED SERVICES TO SALARIES/WAGES - PART TIME REQUEST FROM THE COOPERATIVE EXTENSION OFFICE FOR APPROVAL OF THE FOLLOWING RESOLUTION IN SUPPORT OF A PROPOSED SOUTHERN DAIRY COMPACT RESOLUTION WHEREAS, there is legislation currently pending before the United States Congress that will create a Southern Dairy Compact; and WHEREAS, a Compact will assure local consumers a reliable source of milk that will be the most cost efficient and of the highest quality; and WHEREAS, a Compact will provide economic stability and viability to the local dairy industry; and WHEREAS, an existing Compact in another area of the United States has already proven to be successful for the consumer and the dairy industry; and WHEREAS, the dairy industry in Iredell County and this region is a very integral part of our economy providing jobs, tax revenue and other related economic activities and remains a source of pride of primarily being family based and Iredell County is the largest dairy county in North Carolina. NOW, THEREFORE, BE IT RESOLVED that the Board of County Commissioners of Iredell County recommends, and asks, that Congress pass and enact the Southern Dairy Compact and specifically requests that our representatives and senators vote in favor of the Compact. REQUEST FOR APPROVAL OF A RIGHT OF WAY AGREEMENT FOR ENERGYUNITED ELECTRIC MEMBERSHIP CORPORATION (This agreement is in conjunction with the county’s recent purchase of property located in Ebony Acres near the Solid Waste Facility.) REQUEST FOR APPROVAL OF A BID FOR THE SALE OF PROPERTY LOCATED AT 1034 EASTSIDE DRIVE, STATESVILLE, NC (On March 2, 1999, the board gave approval to seek bids for this tract of land that was obtained through a tax foreclosure. The request for bids was duly advertised on March 7, 1999, and the proper waiting period lapsed prior to the opening of bids. One bid was received, and it was opened on April 14, 1999. Mr. & Mrs. Archie Fletcher bid $1,000 and included a $100 bid deposit.) REQUEST FOR APPROVAL OF THE APRIL 6, 1999 MINUTES END OF CONSENT AGENDA ACKNOWLEDGMENT OF A LETTER FROM THE TOWN OF MOORESVILLE ENDORSING A RESOLUTION WRITTEN BY THE MOORESVILLE DOWNTOWN COMMISSION PERTAINING TO THE MOORESVILLE PUBLIC LIBRARY (NO ACTION NEEDED) ANNOUNCEMENT OF VACANCIES OCCURRING ON BOARDS & COMMISSIONS CENTRALINA DEVELOPMENT. BOARD (3 announcements) APPOINTMENTS TO BOARDS & COMMISSIONS JUVENILE CRIME PREVENTION COUNCIL (1 appt.): |MOTION| by Chairman Haire to postpone this appointment until the May 4, 1999 meeting. VOTING: Ayes - 5; Nays - 0. Commissioner Johnson said he was the commissioner appointee for this board. He said the council had met on three different occasions; however, he had missed the meetings. Primarily, because the meetings are held at 2:00 p.m. in the afternoons. He asked if the clerk would inquire as to whether or not the council would consider having some meetings during the evening hours (every other meeting). INDUSTRIAL FACILITIES & POLLUTION CONTROL FINANCING AUTHORITY (IRB) (2 appts.): Commissioner Fortner nominated Lois James (reappointment) and Jeff McKay. MOTION] by Chairman Haire to close the nominations and appoint James and McKay by acclamation. VOTING: Ayes - 5; Nays - 0. CENTRALINA WORKFORCE DEVELOPMENT BOARD (2 appts.): Commissioner Stewart nominated Joyce Draper (reappointment). MOTION|by Chairman Haire to close the nominations, appoint Draper by acclamation, and to postpone the remaining appointment until the May 4 meeting. VOTING: Ayes - 5; Nays - 0. BOARD (1 appt.): [MOTION] by Chairman Haire to postpone this appointment until the May 4, 1999 meeting. VOTING: Ayes - 5; Nays - 0. EXIT 42 LAND USE STUDY COMMITTEE (3 appts. + Commissioner appointee): Chairman Haire nominated Dr. John Redden. Commissioner Fortner nominated Charlie Onsrud. Commissioner Bowles nominated Reginald Ostwalt. (Commissioner Fortner, who lives in this area, previously consented to serve on the committee.) MOTION| by Chairman Haire to close the nominations and appoint Redden, Onsrud, Ostwalt, and Fortner by acclamation. VOTING: Ayes - 5; Nays - 0. COUNTY MANAGER'S REPORT: Mr. Mashburn distributed a written statistical report and reminded the board members about the following events. County Employee Banquet: This function will be held for county employees who have retired in the past year or have accumulated 20 years or more of service. It will be held on April 29, 1999 at 6:30 p.m. at the Agricultural Center. Employee Recognition Luncheon: This event, to be held on Friday, April 30, 1999, at 12 Noon, at Mitchell Community College’s Continuing Education Dining Room, is in recognition of employees with 5, 10 or 15 years of service. Legislative Briefing: This will occur on May 5, 1999 at the North Raleigh Hilton in Raleigh, N.C. The county manager said he would attend. Commissioners’ Fortner and Stewart said they would also attend. CLOSED SESSION: Citing G.S. 143-318.11 (a) (4) Economic Development and G.S. 143-318.11 (a) (5) Property Acquisition, Chairman Haire |moved] at 8:10 p.m., to enter into closed session. VOTING: Ayes - 5; Nays - 0. ADJOURNMENT: |MOTION| by Chairman Haire to adjourn the meeting at 9:15 p.m. NEXT MEETING: Tuesday, May 4, 1999, 5:00 p.m. (agenda briefing) and 7:00 p.m. (regular meeting) in the Iredell County Government Center. VOTING: Ayes - 5; Nays - 0. A cf. Approved: He . L999 tnt lire Ctl / in f Clerk to the Board IREDELL COUNTY BOARD OF COMMISSIONERS REGULAR MINUTES MAY 4, 1999 The Iredell County Board of Commissioners met in Regular Session on Tuesday, May 4, 1999, 7:00 p.m., in the Iredell County Government Center (Commissioners’ Meeting Room), 200 South Center Street, Statesville, NC 28677. Present: Chairman Sara K. Haire Vice Chairman Steve D. Johnson Tommy E. Bowles Alice T. Fortner Alice M. Stewart Staff Present: County Manager Joel Mashburn, County Attorney Bill Pope, Finance Director Susan Blumenstein, Planning Supervisor William Allison, and Clerk to the Board Jean Moore. CALL TO ORDER by Chairman Haire INVOCATION by Commissioner Bowles PLEDGE OF ALLEGIANCE TO THE FLAG ADJUSTMENTS OF THE AGENDA: |MOTION| by Chairman Haire to approve the following adjustments: Additions: * Iredell County Partnership for Children’s Request to Apply for NC Office of Juvenile Justice Funding for a Program Entitled: Healthy Futures for Families ¢ Request for Approval of Budget Amendment #45 in the amount of $100,000 in Conjunction with the Sherrill Industrial Park * Request for Approval of a Change Order ($26,099.14) for the Foster-Wheeler Environmental Corp. (contract adjustment for bid quantities and additional work) * Request of Mrs. Debbie Russo to address the board in reference to the proposed exotic animal ordinance/ban Deletions: *Request from the North Carolina Association of County Commissioners for Contributions to the National Association of Counties’ Annual Meeting to be Held in Mecklenburg County on July 14-18, 2000 (this will be addressed in the dues annually appropriated to the NCACC) VOTING: Ayes - 5; Nays - 0. REQUEST OF MRS. DEBBIE RUSSO TO ADDRESS THE BOARD IN REFERENCE TO THE PROPOSED EXOTIC ANIMAL ORDINANCE/BAN: Russo said she felt the proposed ban was wrong and unfair. She said exotic pet owners should not be required to dispose of their animals because of the fear or misunderstandings of others. Russo agreed, however, there should be some conditions (cage requirements, etc.) for exotic owners. She said she didn’t feel the county would become a dumping ground for “exotics.” Instead, she felt it would become “safe, humane refuge for a few.” Russo requested the board to consider an ordinance instead of a ban and for it (ordinance) to be fair for everyone. PUBLIC HEARING Chairman Haire declared the meeting to be in public hearing session. REQUEST FOR AN AMENDMENT TO THE IREDELL COUNTY LAND DEVELOPMENT PLAN AND REZONING REQUEST; WIGGINS ROAD BAPTIST CHURCH PROPERTY, CASE NO 9904-1: Planning Supervisor William Allison said the applicant (D.E. Dellinger) desired to rezone 1.12 acres of land from Residential Agricultural to Neighborhood Business District and to amend the Iredell County Land Development Plan. The property is located at 1451 Mt. Ulla Hwy. (intersection of Triplett Road and NC Hwy. 801) and may be identified by PIN#4679212475. Mr. Allison said the property was located at the corner of a heavily-traveled intersection which made the site less desirable for residential purposes. On April 7, 1999, the planning board unanimously recommended an amendment to the land development plan and approval for the rezoning. No one else spoke in reference to the matter, and Chairman Haire adjourned the public hearing. MOTION] by Commissioner Bowles to amend the Iredell County Land Development Plan in reference to Case No. 9904-1, Wiggins Road Baptist Church Property. VOTING: Ayes - 5; Nays - 0. MOTION] by Commissioner Johnson to grant the rezoning request from Residential Agricultural (RA) to Neighborhood Business District (NB) in reference to Case No. 9904-1, Wiggins Road Baptist Church Property. VOTING: Ayes - 5; Nays - 0. PRESENTATION OF THE IREDELL COUNTY FY 1999-2000 BUDGET: County Manager Joel Mashburn presented his FY 99-00 Budget Message. Highlights of his presentation are as follows. * Revenues for FY 98-99 are near past estimates. * The FY 99-00 tax base has grown 21% ($7,351,013,610 to $8,885,391,156) since FY 98-99. Part of this is due to growth and some is due to the recent revaluation. * A 12.5% increase in the sales tax is predicted for FY 99-00. * A total of 35.8 new employee positions are recommended for the upcoming year. + A 2.5% cost of living increase is recommended along with $400,000 for the continuation of merit increases. ¢ A recommendation to lease computers rather than purchase. ¢ A recommendation to adjust the method of compensation for EMS employees. + A recommendation to add nine, new employees for the Sheriff's Department. (Five of the nine would work in the jail.) This suggestion is due to the county not only growing by population but by size as well (inclusion of Meck-Neck area). * A $1,013 per pupil appropriation for the schools. + A recommended tax rate of 43.5 cents per $100 valuation based on a $8,885,391,156 value and a collection rate of 96.8%. The manager stressed that the budget was balanced without any appropriation from the fund balance. He said last year the recommendation included $2.1 million in fund balance and later more money was used for the schools. Mashburn thanked Finance Director Susan Blumenstein and her staff for assistance in preparing the budget. Mashburn said he especially wanted to offer thanks to Steven Johnson, a part- time finance employee who would soon be leaving county employment to attend Georgia Tech. CROSSROADS BEHAVIORAL HEALTHCARE’S REQUEST TO APPLY FOR OFFICE OF JUVENILE JUSTICE DISCRETIONARY FUNDING TO BE USED FOR “THE STAR PROJECT”: David Crosby, the local director for Crossroads Behavioral Healthcare, said he was seeking approval to apply for a $250,000 grant from the NC Office of Juvenile Justice. The money would be derived from discretionary funds and no match is needed. In addition, the funds would not be in competition with the funds overseen by the local Juvenile Crime Prevention Council. Crosby said the multi-county “Star Project” would be for an intensive outpatient substance abuse program. The targeted population would be adjudicated youth. MOTION|by Commissioner Fortner to allow Crossroads Behavioral Healthcare to apply for the discretionary funds for “The Star Project” and to authorize the county manager to sign the application forms. VOTING: Ayes - 5; Nays - 0. IREDELL COUNTY PARTNERSHIP FOR YOUNG CHILDREN’S REQUEST TO APPLY FOR NC OFFICE OF JUVENILE JUSTICE FUNDING FOR A PROGRAM ENTITLED: HEALTHY FUTURES FOR FAMILIES: Vivian Hamilton, the Iredell County Partnership for Children (Smart Start) Director, said her organization was also applying for discretionary funding from the NC Office of Juvenile Justice. She said a Parent Educator’s Roundtable was recently held to discover how many agencies were providing parent education. A goal of the “roundtable” was to determine if any duplication was occurring and to educate each organization on the services being provided. One need the educators discovered was for an intensive-home visitation program. The educators hope to fill this void with a program called “Healthy Futures for Families.” First-time pregnant women who are at the federal poverty level, or below, will be given first priority. Also, priority will be given to individuals identified as demonstrating anti-social behaviors and families suspected of child abuse or neglect. Hamilton said in 1997, there were 1,449 reported cases of child abuse/neglect in Iredell County. In 1998, there were 1,966 cases. She said the program would include on-going home visits beginning at the time of pregnancy. A nurse or parent educator would continue the visits until the child was two years of age. Commissioner Johnson asked why there had been an increase in the number of reported child abuse cases in the cited 12-month period. He asked if there was a change in the method of reporting the information. Mrs. Hamilton said she couldn’t specifically answer the question. She said the needs assessment done by the United Way/Information & Referral Office had reported that “young families in Iredell were under much stress in trying to balance their lives.” Commissioner Johnson said he wanted to point out there were many people in the county under stress due to having to figure out a way to pay taxes. Mr. Johnson said he had been delegated by the taxpayers to manage their money, and he wanted to accomplish this as efficiently as possible. He said it appeared the state had made some change in the method used to report child abuse. MOTION; by Commissioner Stewart to approve the Iredell County Partnership for Children’s request to apply for discretionary funding and to authorize the county manager to sign the application. VOTING: Ayes - 5; Nays - 0. --CONSENT AGENDA - MOTION] by Commissioner Fortner to approve the following consent agenda items. VOTING: Ayes - 5; Nays - 0. REQUEST FROM HEALTH DEPT. FOR PERMISSION TO SERVE AS A HOST AGENCY FOR THE NATIONAL AIDS FUND AMERICORPS PROGRAM AND TO APPLY FOR A “LIVING GRANT” DETERMINATION ON THE JULY MEETING SCHEDULE FOR THE BOARD OF COMMISSIONERS: (The meetings scheduled for July 6, 1999 and July 20, 1999 are canceled. All items of business will be referred to a meeting to be held on July 13, 1999.) REQUEST FOR APPROVAL OF THE APRIL 20, 1999 MINUTES 3 REQUEST FOR THE APPROVAL OF A CHANGE ORDER ($26,099.14) FOR THE FOSTER-WHEELER ENVIRONMENTAL CORP. (ADJUSTMENT IN CONTRACT FOR BID QUANTITIES AND ADDITIONAL WORK) END OF CONSENT AGENDA REQUEST FOR APPROVAL OF BUDGET AMENDMENT #45 IN THE AMOUNT OF $100,000 IN CONJUNCTION WITH THE SHERRILL INDUSTRIAL PARK: The county manager said the county had agreed to fund $100,000 in 1994 for the extension of water sewer to the Sherrill Industrial Park. A February 1, 1994, contract stipulated the county was not obligated to pay the money until a firm agreement was made with an industrial project. Later, a separate agreement was entered into with the Keith Corporation with an $86,750 incentive to attract the Garden Ridge Company to Iredell County. The $100,000 has been budgeted, but an amendment needs to be adopted for the transfer of funds from capital reserve to the general fund (industrial incentives). MOTION] by Commissioner Johnson to approve Budget Amendment #45 for the transfer of $100,000 from capital reserve to the general fund for the Sherrill Industrial Park. VOTING: Ayes- 5; Nays - 0. ANNOUNCEMENT OF VACANCIES OCCURRING ON BOARDS & COMMISSIONS T CARE HOME MMITTEE (1 announcement MMISSION (2 ouncements APPOINTMENTS TO BOARDS & COMMISSIONS COMMISSIONER JOHNSON REQUESTS PERMISSION TO LEAVE THE MEETING: |MOTION| by Chairman Haire to grant Commissioner Johnson permission to leave the meeting at 8:15 p.m. VOTING: Ayes - 4; Nays - 0. ENIL RIME PREVENTION IL (1 appt.): Chairman Haire nominated Sallie Daley. No other nominations were submitted. |MOTION| by Chairman Haire to appoint Daley by acclamation. VOTING: Ayes - 4; Nays - 0. CENTRALINA WORKFORCE DEVELOPMENT BOARD (1 appt.): MOTION Commissioner Fortner to postpone this appointment until the May 18, 1999 meeting. VOTING: Ayes - 4; Nays - 0. HAZARDOUS WASTE & LOW LEVEL RADIOACTIVE WASTE MANAGEMENT BOARD (1 appt.): |MOTION | by Commissioner Stewart to postpone this appointment until the May 18, 1999 meeting. VOTING: Ayes - 4; Nays - 0. CENTRALINA CERTIFIED DEVELOPMENT BOARD (3 appts.): Commissioner Fortner nominated Sara K. Haire, Joanne Rosenfeld, and David Steen. |MOTION| by Chairman Haire to close the nominations and accept Haire, Rosenfeld, and Steen by acclamation. VOTING: Ayes- 4; Nays - 0. NEW BUSINESS CENTRAL SCHOOL ROOF: Commissioner Fortner said she had talked with Dr. Julia Williams in reference to reports about the roof at Central School being faulty. Fortner said she had learned the school system would have the roof completely replaced this summer. The school system is still holding a construction company retainer, and there will be no cost involved in the roof replacement. UPDATE ON CAPITAL PROJECTS FROM JIM VERNON, DIRECTOR OF SUPPORT SERVICES: Stumpy Creek Park: Recently, an air curtain incinerator was found to burn debris on site. (It will be rented from an individual in Lincoln County.) The North Carolina Department of Natural Resources & Environment approves of this method and a permit is not necessary. The National Guard had a drill recently and the unit installed a 42- inch culvert. Boggs Motor Co. Property: Vernon said progress was being made, and a survey was recently completed. The county attorney now has to piece together 18 different parcels that encompass the site. Bryant Property: The staff is reviewing the building/property and trying to determine the best usage. New Agricultural Center: The city recently approved $200,000 for water/sewer extension and will handle the bid process. Discussions have occurred with the state engineer about the rerouting of the sewer line. Originally, “the line was to be brought up Hill Street from an outfall line running parallel to and to the east of Bristol Drive.” If this occurred, the county would have to build a lift station. Approximately $120,000-139,000 would be required extra to accommodate a gravity flow system. Vernon said the county might want to review the pump lift station, especially if the city approved a maintenance agreement. The state construction department has advised it will seek bids for the initial site work and three buildings on May 25, 1999. About $6 million is estimated for expenditures. Commissioner Fortner asked if a drainage basin had been discussed with the state representatives. Vernon said the state architect had changed the plans several times. The latest plan shows a permanent stormwater runoff catch basin. It would be adjacent to the main entrance (just to the north of the county’s property). He said this space could be used for additional parking, horse rings, etc. Vernon said he had discussed having the basin on county property. He said there were some “springheads” on this property that might be used to build a permanent pond. Maintained at a proper level, a pond could serve as a stormwater runoff basin and for beautification. A letter will be sent from the state about the matter. Brawley School Road Rights of Way: Vernon said agreements had been entered into with all of the property owners that had been assigned to the county. The Town of Mooresville is pursuing some of the property owners. Central Transfer Station: Ali of the permitting has been done. Vernon said one more inspection of the septic field design was needed. The facility should be operational by late summer. Vernon said this station would be 16 miles from the 901 facility. He predicted high usage. Commissioner Stewart said west Iredell residents were asking when a similar facility might be constructed in that area. Mashburn said if the community would help to identify an area it would be helpful. He added an ideal tract would be approximately two acres, at road level, sloping to the back, and in a convenient location. in Ebony Acres Adjacent t id Waste Facility: Mashburn said a bridge (large culverts) would need to be built. Also, an environmental study will need to be conducted. He said the staff would immediately begin to work on this to make sure all of the necessary permits were obtained before new landfill storage space was needed. (This expansion project will be included in next year’s budget.) Old Transfer Station in Mooresville: Commissioner Bowles asked the plans for this site. Mashburn said the board would be asked for some direction as to the best usage in the near future. ADJOURNMENT: |MOTION| by Chairman Haire to adjourn the meeting at 8:25 p.m. NEXT MEETING: Tuesday, May 11, 1999, 6:00 p.m. (South Wing Conference Room), Iredell County Government Center, 200 South Center Street, Statesville, NC. VOTING: Ayes - 4; Nays - 0. Approved: / 0. sé nv - ( Clerk to the Board File: May 4 regular minutes IREDELL COUNTY BOARD OF COMMISSIONERS BUDGET MEETING MINUTES MAY 11, 1999 The Iredell County Board of Commissioners met for a FY 1999-00 budget meeting on May 11, 1999, at 6:00 p.m., in the South Wing Conference Room, of the Iredell County Government Center. Members present included: Sara K. Haire, Chairman Steve D. Johnson, Vice Chair Tommy E. Bowles Alice T. Fortner Alice M. Stewart Staff present included: County Manager Joel Mashburn, Finance Director Susan Blumenstein, and Clerk to the Board Jean Moore. Media present: Ginger Guy, Record & Landmark REQUEST FROM THE IREDELL-STATESVILLE SCHOOL SYSTEM FOR ASSISTANCE WITH A SEWER PROJECT FOR THE TOWN OF HARMONY: A letter was recently received from the Iredell-Statesville School System asking for $200,000 to be used by the Town of Harmony for a sewer project. The letter stressed that the solicited $200,000 was not a part of the school system’s 1999-2000 budget request. The school officials have also made a request to assist with the design and development of the sewer project since the Harmony School sewer will need to be replaced within two-four years. Commissioner Johnson said the Mayor of Harmony had approached him over a year ago with a request for assistance. The Town of Harmony applied for a grant and needed financial assistance with the match. Commissioner Fortner said the Town of Harmony and the school system were basically requesting a letter of intent for $200,000 at $100,000 per year for two years. Commissioner Stewart said she would like to know how much money the Town of Harmony planned to give to the project. Chairman Haire said her concern in assisting the Town of Harmony would be the precedent being set. She said the residents on Langtree Road continually asked what could be done about their sewer problems. It was the consensus of the board to delay action until more information could be obtained. FUND BALANCE: The manager said that no funds from the fund balance were used to balance the 99-00 budget. He continued by saying the fund balance equaled 1 1.66% of the budgeted expenditures. The Local Government Commission requires eight percent; however, it recommends the average of like-sized counties. This amount for Iredell County, according to the most recent correspondence, would be 22%. Commissioner Johnson said he knew the staff typically over estimated expenditures and under estimated revenues. He asked an estimate on how much money might be available at the end of year 2000. Blumenstein said the county would probably underspend in expenditures by about two percent. The county manager and finance director said they had not been as conservative on this budget as they had been in the past. Mashburn said, “It’s about as tight as it can go.” Commissioner Johnson asked about the recommendation to lease computers rather than purchase. He asked ifeach request was reviewed on a case-by-case basis. Mashburn said computer needs for the larger departments were reviewed first. Then, the smaller departments were studied. He said the first criteria that had to be met was the actual need for a new computer. Commissioner Fortner asked about the need for a laptop computer in Mooresville for the Veterans Office. She also asked why Pentium II computers were being leased rather than the newer Pentium III. Mashburn said the Veterans Office did not have a computer in Mooresville. The laptop could be used in both offices. The finance director said the Pentium IIIs were not recommended by the Information Systems Office because there were still manufacturing problems. Blumenstein said the computer leasing was for three years. She said leasing was recommended because purchased computers became obsolete too fast. RESIGNATION OF ANN GAITHER FROM THE DEPARTMENT OF TRANSPORTATION (DOT) BOARD OF DIRECTORS: Chairman Haire mentioned the recent resignation of Ann Gaither, a resident of Catawba County, from the State Board of Directors for DOT Division 12. Haire said that since Iredell County had many road needs, she encouraged someone from Iredell County to seek the DOT appointment. DISCUSSION ON FIRE TAX VALUATIONS AND RATES: Blumenstein said the county’s budgeted tax collection rate was 96.8%, and the fire districts’ collection rate was 96.4%. The manager recommended cuts in the fire taxes for the upcoming year due to revaluation. The fire district taxes would then be aligned with the proposed 43.5¢ (reduced from 45¢) per $100 valuation ad valorem tax for the county. The proposed new fire tax rates were: urrent Proposed County-wide fire tax rate: 5¢ 3.75¢ E. Alexander Fire 4.25¢ 4.25¢ Mt. Mourne Fire 3.5¢ 2.75¢ Shepherds Fire 3¢ 2.25¢ Commissioner Stewart said the fire commission had established a committee to review formula-based funding for the volunteer fire departments. She said some discussion had occurred about appropriating money for each department to have an on-call person. Stewart said she had always made her position clear that the county was not ready for this type of appropriation. COMMISSIONERS/ADMINISTRATION/PERSONNEL/ELECTIONS & FINANCE BUDGETS: There were no reductions suggested for any of these departments. Chairman Haire asked if the workers compensation included the five commissioners or whether it was just for the clerk. (Mrs. Blumenstein said she would review the matter and report back to the board.) Blumenstein said two new computers had been requested for her department for the replacement of ones that could only access the data processing mainframe. The employees using the present computers can only do accounts payable. They cannot access e-mail, the Internet, or any other software programs. COUNTY ASSESSOR: Commissioner Johnson asked about airplane tax listings. He asked the staff to research the General Statutes. (No changes to the recommended budget.) TAX COLLECTOR: Blumenstein said the county first started a lock box system with BB& T and the return mailing address was in Charlotte. The county then switched to First Citizens with a lock box in Raleigh. This bank now has a lock box in Charlotte. Blumenstein recommended a lock box change since the county was losing 24 hrs. with the present system. MOTION] by Commissioner Johnson to authorize the finance director to change the lock box address to Charlotte, North Carolina. VOTING: Ayes - 5; Nays - 0. INFORMATION SYSTEMS & REGISTER OF DEEDS: There were no suggested changes for the Register of Deeds’ budget or data processing. The manager said it would be at least a year before additional space was available for the Register of Deeds’ Office. MAINTENANCE/GARAGE/COURTS & LEGAL: One new employee has been recommended for the maintenance department. It was noted that the last time a new maintenance employee had been hired was over ten years ago. The county has added 15 buildings since that time. Commissioner Bowles asked about the feasibility of combining the Iredell-Statesville School Maintenance Department with the county. The county manager said he didn’t see any benefits to the county. Commissioner Stewart said she and a former member of the board of education did an analysis several years ago on this matter. In reference to the courts’ budget, janitorial service was discussed. The manager said cleaning services had been bid out in the past. This has caused problems because vendors try to under cut the bids just to receive the contract. Once the bid is awarded and janitorial service begins, the vendor then starts complaining about too much work and not enough money. The staff was asked to determine the square footage on the properties currently being leased. This was requested so the board could determine the best usage for the Hall of Justice and the current Agricultural Center offices once the new Agricultural Building is built. Commissioners’ Room: It was requested for the staff look into the possibility of placing a table and chairs in the meeting room to be used by the media. No changes were suggested for these budgets. ECONOMIC DEVELOPMENT: No changes. Clerk to the Board Approved: ; sar _ KhaalMire CMe cf - IREDELL COUNTY BOARD OF COMMISSIONERS BUDGET MEETING MINUTES MAY 13, 1999 The Iredell County Board of Commissioners met for a FY 1999-00 budget meeting on May 13, 1999, at 6:00 p.m., in the South Wing Conference Room of the Iredell County Government Center. Members present included: Sara K. Haire, Chairman Steve D. Johnson, Vice Chair Tommy E. Bowles Alice T. Fortner Alice M. Stewart Staff present included: County Manager Joel Mashburn, Finance Director Susan Blumenstein, Social Services Director Don Wall, Clerk to the Board Jean Moore, Health Director Ray Rabe, Health Staff Representatives Janet Blaufuss, Bill Griffith, and Norma Rife. Media present: Ginger Guy, Record & Landmark REQUEST FROM IREDELL-STATESVILLE SCHOOL SYSTEM FOR ASSISTANCE WITH A SEWER PROJECT FOR THE TOWN OF HARMONY: It was reported that Representative Frank Mitchell had confirmed that a $1 million grant was obtained for the Harmony sewer project. Mitchell is optimistic about obtaining another $2 million. He has mentioned the possibility of the county participating in the grant match with $100,000 per year for two years. He has also indicated that the Department of Commerce had been approached about money for the match. Commissioner Fortner said the cost to run the sewer line to the school was $125,000. Commissioner Johnson said any assistance given by the county should be contingent upon the grant being awarded and a specific time limit should be stated. Johnson said he understood a letter of intent was all that was needed at the present. The health director confirmed there was a school sewer problem, but he couldn’t advise as to the severity or to the estimated life span of the system. MOTION} by Commissioner Johnson to reserve $200,000 in the General Fund for the purpose of matching a $3 million grant application by the Town of Harmony for providing sewer service to the Town and to Harmony Elementary School. The funds will be held in escrow until the grant is awarded, contracts approved, and the school system has approved the design. If the grant is not awarded, or if contracts are not approved within two years from July 1, 1999, the funds will be uncommitted and returned to the General Fund Balance. Should the need for a new septic field at the school arise prior to the receipt of the grant, commitment to the Town is withdrawn, and the funds may be used to repair the school’s septic system. VOTING: Ayes - 5; Nays - 0. HEALTH BUDGET: Most of the conversation about this department centered on new positions. Originally, five new positions were requested. They were: Office Asst. IV, Spanish Interpreter/Preventive Health, Spanish Interpreter/Allied Health-.8 FTE, Environmental Health Specialist, and a Processing Assistant III- .8 FTE. The county manager deleted the Office Asst. IV position. Recently, the health director said he had learned of a problem that might disrupt the administrative office. Soon, there will be a mandate pertaining to the department’s billing method. They will no longer be able to “bundle” the charges for services. The nursing director said that patients would have to receive a separate invoice for each service received, e.g., hematocrit, hearing test, etc. The health director said the Administrative Officer 1 employee (Bill Griffith) was not being utilized in the best manner. Rabe said this employee was having to perform too many tasks that could be done by someone in a lower job classification. Mr. Rabe said that with the new mandate, it was important to have Mr. Griffith devoting most of his time in managing the administrative section. Rabe proposed that a health check coordinator position be eliminated, but the new Office Assistant IV position be restored. It was the consensus of the board to accept the county manager’s recommendation to eliminate the new Office Assistant IV position. SOCIAL SERVICES: The conversation about this department also focused on the request for new positions. Don Wall, the DSS Director, had requested the following 18 new positions. 4 Child Support Agents II (50%) 2 Child Support Agents II (75%) 1 Lead Child Support Agent III 75% 1 Child Support Office Assistant III (75%) 1 Child Support Office Assistant IV 1 Daycare Social Worker I 1 CAP-DA Social Worker I 1 Adult Home Social Worker II 3 Foster Care/Adoption Social Worker III 2 Child Protective Services Case Managers Social Worker III _1 Child Protective Services Supervisor III 18 Positions The county manager eliminated four of the nine positions requested for Child Support. They were two Child Support Agent II (50%) positions, the Child Support Office Assistant IV position, and the Child Support Office Assistant IV (50%). Commissioner Fortner asked Mr. Wall why there was a need for more staff in the child support division. Wall said he received more calls about this department than any other. He said the last time that any new employees were hired was in 1991. Wall added that if the Child Support Division was strengthened, the Work First Program would likewise be strengthened. He also said the employees were having to do more work because of their computer program. After data is entered, the computer keeps asking for additional information. Wall said the federal government paid 66% of the costs for the child support department. Commissioner Stewart asked about plans to transfer Clerk of Court employees to the Department of Human Resources. Wall said he didn’t feel there would be any additional costs with this move. In reference to the need for additional social workers in the Child Protective Services Department, Wall said child abuse continued to increase. He said 38% of the cases were “substantiated.” Commissioner Fortner asked Wall what he thought was the reason behind so many child abuse reports/cases. She also asked the referral source for the majority of the reports. Wall said drugs and alcohol played a major role in why there were so many cases along with poor parenting skills. He said the schools, doctors, and neighbors were prime referral sources. Also, he said, children themselves reported abuse. Mr. Wall said he was in the process of negotiating additional office space at the Walnut Street site. He would like to base the entire Child Support Division in this facility. Wall said his department was implementing some “electing county” changes. It will be necessary for the board of commissioners to administer some of these changes or to delegate the responsibility to another committee or board, e.g., the Social Services Board. Commissioner Johnson shared statistics from other like-sized counties on the number of DSS employees. Johnson wanted to make the point that other counties were operating with fewer employees than the Iredell County DSS Department. MOTION| by Commissioner Johnson to eliminate the remaining 14 new positions. SUBSTITUTE MOTION] by Commissioner Fortner to approve nine, new positions for Social Services and to allow the DSS Director to determine the five positions to be eliminated. VOTING ON SUBSTITUTE MOTION: Ayes - 3; Nays - 2 (Bowles/Johnson) CROSSROADS BEHAVIORAL HEALTHCARE: The 99-00 request was for $390,685 and no revisions were recommended by the manager. Rental for the Mooresville site remains at $40,800 for the upcoming year. GENERAL GOVERNMENTAL: No changes were recommended. SPECIAL APPROPRIATIONS Third Creek Watershed: |MOTION| by Chairman Haire to add $4,000 to the Third Creek Watershed budget for the annual Beaver Management Program. . VOTING: Ayes - 5; Nays - 0. Iredell Rescue Squad: Commissioner Johnson noted the Iredell Rescue Squad had requested $119,428, but was funded $100,103. The finance director said the remaining $19,325 was budgeted; however, it was shown in the Debt Service section. CANCELLATION OF JUNE 8, 1999 MEETING WITH SCHOOLS: Due to a scheduling conflict for one of the board members, the June 8 budget meeting was canceled. The board agreed to meet on Tuesday, June 1, 1999, beginning at 12:30 p.m. The regular agenda briefing will be held at 5:00 p.m., followed by the 7:00 p.m. meeting. ADJOURNMENT: |MOTION| by Chairman Haire to adjourn the meeting at 9:50 p.m. NEXT MEETING: Tuesday, May 18, 1999, 5:00 p.m. (agenda briefing) and 7:00 p.m., in the Iredell County Government Center. VOTING: Ayes - 5; Nays - 0. Clerk to the Board Approved: _ iA... aco CM. IREDELL COUNTY BOARD OF COMMISSIONERS BRIEFING MINUTES MAY 18, 1999 The Iredell County Board of Commissioners met in briefing session on Tuesday, May 18, 1999, at 5:00 p.m., in the Iredell County Government Center (South Wing Conference Room), 200 South Center Street, Statesville, NC 28677. Present: Chairman Sara K. Haire Vice Chairman Steve D. Johnson Tommy E. Bowles Alice T. Fortner Alice M. Stewart Staff Present: County Manager Joel Mashburn, Finance Director Susan Blumenstein, Animal Control Supervisor Sidney Weisner, Inspections Director Lynn Niblock, Planning Supervisor William Allison, Purchasing Agent Evie Caldwell, Recreation Director Kim Gallyon, County Assessor Brent Weisner, Social Services Director Don Wall, and Clerk to the Board Jean Moore. CALL TO ORDER by Chairman Haire. REQUEST FOR ADOPTION OF AN EXOTIC ANIMAL ORDINANCE/BAN: The county manager said he wanted to add a stipulation stating that domestic dogs and cats were excluded in the ordinance. Mashburn said he also wanted to add wording to the clause pertaining to constricting reptiles. He requested that “over ten feet long” be inserted. Mashburn said it was never the staff’s intent to regulate wildlife. The state wildlife commission already does this. For this reason, he asked that the sentence dealing with opossums and raccoons, etc., be deleted. Commissioner Stewart asked about snakes used by some religious groups. Animal Control Supervisor Weisner said most of the reptiles used for this purpose were indigenous to this area, e.g., rattlesnakes and copperheads. Weisner was asked the size of the largest snake he had ever encountered in Iredell County. He said it would be a 14 foot Burmese python captured in Mooresville last summer. The snake, that had been stolen from out of state, was later returned to its owner. REQUEST FOR APPROVAL OF A CONTRACT EXTENSION WITH BARIUM SPRINGS HOME FOR CHILDREN: The county manager said the contract stipulations had not been finalized, and he requested this item be deleted until the next meeting. REQUEST FROM IREDELL COUNTY INSPECTIONS DEPARTMENT FOR APPROVAL OF A NEW PERMIT FEE SCHEDULE (Effective JULY 1, 1999): Inspections Director Niblock said he felt it would be prudent to increase fees for his department. Niblock said his department was operating on a fee schedule adopted on January 1, 1992 when the city and county’s inspection departments were merged. He shared a fee comparison using Catawba, Cabarrus, and Mecklenburg County. Niblock said Iredell’s charges were lower in most all of the inspection categories (building, electrical, plumbing, and mechanical). He said that even with the proposed increases, some charges would still be lower. Commissioner Fortner asked how much of the inspections department was funded by the fees. Niblock said the inspections department was funded along with a little surplus. He said that with the new fees, it might be that inspections, planning and zoning would be supported. (Niblock added, however, that he made this statement assuming growth remained constant.) Niblock said building rental and some in-direct costs were not covered by the fees. Commissioner Fortner said she understood the inspections FY 99-00 budget had been done on the current fee schedule and not on the new proposal. Niblock said this was correct. Commissioner Johnson said he wanted to make sure the larger projects (institutions, etc.) were being adequately charged. He said he wanted the fee schedule to be fair and did not want it placing an undue burden on the smaller home builder. Niblock said larger projects, e.g., hospitals, were labor intensive; however inspections was basically looking at structural components. He said the inspections department did not necessarily look at the cost of homes or facilities. Commissioner Stewart noted how much some of the other counties (Mecklenburg) were charging. She asked if indirect costs were included. Niblock said he did not think so. The county manager said that all fees had to be justified, but the staff could develop a schedule that included indirect costs. The finance director said the inclusion of indirect costs would increase the fees by about five percent. The board requested the staff to prepare a new schedule, including indirect costs, and to present it at an upcoming budget meeting. REQUEST FOR ACTION ON FIVE BONDS: The planning supervisor reviewed the bonds and recommended approval. (They are more fully described in the regular minutes.) Allison said he tried to discourage developers from seeking reductions in bonds after some phases of work had been completed; however some of the smaller business owners complain that they need the releases for their own cash flow. Commissioner Johnson asked about advertising signs (small businesses) and zoning. Allison said there might be a zoning amendment that could be written pertaining to off-premises advertising for small businesses. REQUEST FOR APPROVAL TO REIMBURSE A FORMER DSS TRANSPORTATION AIDE WITH EIGHT HRS. OF VACATION LOST DURING THE TRANSITION TO THE NEW TRANSPORTATION SYSTEM: Social Services Director Don Wall said his transportation services had been absorbed by the system operated by the Vocational Workshop. During the transition, DSS Transportation Aide Charles B. Guy had to forfeit eight hours of vacation due to county policy saying that compensatory time has to be taken before annual leave. Wall said Mr. Guy had been a dependable employee and had made every attempt to use the vacation prior to termination of employment. Mr. Guy currently works as the transportation coordinator for the Vocational Workshop. Wall recommended that Mr. Guy be reimbursed using lapsed salary funds. ADJOURNMENT: Chairman Haire adjourned the briefing session at 6:30 p.m. Approved: hire. _¢ A Clerk to the Board IREDELL COUNTY BOARD OF COMMISSIONERS MINUTES MAY 18, 1999 The Iredell County Board of Commissioners met in Regular Session on Tuesday, May 18, 1999, 7:00 p.m., in the Iredell County Government Center (Commissioners’ Meeting Room), 200 South Center Street, Statesville, NC 28677. Present: Chairman Sara K. Haire Vice Chairman Steve D. Johnson Tommy E. Bowles Alice T. Fortner Alice M. Stewart Staff Present: County Manager Joel Mashburn, Attorney Anthony Privette (assisting due to the absence of County Attorney Bill Pope), Finance Director Susan Blumenstein, and Clerk to the Board Jean Moore. CALL TO ORDER by Chairman Haire INVOCATION by Commissioner Johnson PLEDGE OF ALLEGIANCE TO THE FLAG ADJUSTMENTS OF THE AGENDA MOTION | by Chairman Haire to adjust the agenda by: Deletions: @ltem D - Request for Approval of a Contract Extension with Barium Springs Home for Children (will be brought back to the board on June 1, 1999) @Item E - Request from Iredell County Inspections Department for Approval of a New Permit Fee Schedule (will be reviewed at a future budget meeting) Additions: @ Allowing Margaret Lane to Speak in Reference to the Exotic Animal Ordinance & Bob Privette to Speak in Reference to Taxation and how it Affects Senior Citizens. VOTING: Ayes - 5; Nays - 0. APPOINTMENTS BEFORE THE BOARD PRESENTATION ON LONG RANGE FACILITY NEEDS FOR THE IREDELL- STATESVILLE SCHOOL SYSTEM: Vaughn Sprinkle, Vice Chair of the Iredell-Statesville Board of Education and a member of the Growth Task Force reported on the findings and recommendations of the OR Ed Laboratories Study. Sprinkle said the company had completed over 40 studies throughout North Carolina. He said the company’s predictions were extremely accurate, but if errors occurred they were always on the conservative side. He continued by saying the I-S System had 16,000 students and by year 2007 or 2008 it was predicted to have 24,000. The following six items were recommendations from OR/Ed. ]. Present a summary of the long range facility needs and estimated cost projections to the commissioners. 2. Evaluate existing sites to determine if expansion is feasible. Where site and/or core areas allow, elementary schools could be expanded to accommodate at least 600, middle schools to at least 800, and high schools to at least 1200. 3. Begin the process of seeking land for additions to existing schools and for new school construction. 4. Conduct a study to consider the feasibility of using centralized kitchens by zones as a way to conserve future building and operating costs. For example, a large kitchen could be designed for the new elementary school in the western area of the county to satellite meals for other schools in the areas thus eliminating the need to build a new kitchen at Sharon, Monticello or Scotts. 5. Consider options for the use of existing facilities that are scheduled to be phased out as new construction comes online. 6. Appoint a committee to consider possible options and make recommendations for student space needs. If funding for increased student growth does not accelerate to provide additional classrooms; the system will need to investigate alternatives for accommodating student growth. Some sites may need to implement alternative options by the fall of 2000. Possible options could include: * implementation of a split schedule, such as MTW/ThFS or 6:00 a.m.-Noon & Noon-6:00 p.m.; * implementation of a multi-track schedule for four tracks with 3/4 of the students in a building at a given time; * locate the maximum number of mobile units on all sites and redistrict as needed to place students in spaces A specific time line was shared with the following recommendations. 1999-2000 New Lakeshore Middle School ($7,850,000) New Southern High School ($24,200,000) Annex Replacement ($2,623,000) 2000-2001 Troutman Middle School Addition (150,000) Scotts Addition ($250,000) New Western Elementary School ($10,000,000) West Middle School Addition ($500,000) North Middle School Addition ($1,000,000) ADR/Wayside Replacement ($11,000,000) Statesville High School Addition ($250,000) Bus Garage Expansion ($2,000,000) 2001-2002 New Western Middle ($8,000,000) Harmony Addition ($2,000,000) 2002-2003 New Southern Elementary ($10,500,000) Troutman Elementary Addition ($1,000,000) Sharon Addition ($2,000,000) Redraw Statesville Middle/East Middle Lines 2003-2004 Lake Norman Addition ($2,000,000) Monticello Addition ($1,500,000) Ebenezer Addition (2,000,000) 2004-2005 South Iredell High School Addition ($1,500,000) West Iredell High School Addition ($2,000,000) New Western High School ($24,200,000) North Iredell high School Addition ($1,500,000) Statesville High Addition ($3,500,000) 2005-2006 Northview Addition ($1,000,000) 2006-2007 Mt. Mourne Addition ($2,000,000) 2007-2008 Shepherd Addition ($1,500,000) (Monetary estimates in 1999 dollars) The total additional student spaces that will be needed, including elementary, middle, and high school, from 1999 through 2008 is predicted to be 2,242. Sprinkle said the school system had reached a saturation point and that mobile units were becoming a large expense in the budget. He also said he didn’t think the needs could be funded on a pay-as-you-go basis or on the county’s current tax rate. 2 Dr. Julia Williams (Asst. Supt.) and Don Atkinson (Director of Facilities) attended the meeting along with School Board members Ralph Staley and Jim Head. Several school system administrators also attended. PRESENTATION BY LOREN WORLEY IN REFERENCE TO THE EXOTIC ANIMAL ORDINANCE/BAN: Worley said he had read the proposed ordinance and desired to make the following comments. 1. He said he was glad the ordinance was just a partial ban for exotic animals. 2. He said he didn’t see why the county was involved since the United States Department of Agriculture (USDA) regulated exotic animals. 3. He mentioned that Section 3.8 (g) 3 (a) was too restrictive. Worley said it should include licensed rehabilitation centers. 4. Inreference to traveling circuses mentioned in Section 3.8 (g) 3(c), Worley said it seemed that county taxpayers could not own exotics and have them in secured enclosures, but people making money off the animals could. He said this was a contradiction. OTHERS SPEAKING IN REFERENCE TO THE EXOTIC BAN WERE: Debbie Russo (opposition): Said statistics showed there were more dog problems than exotic animal problems. Russo also mentioned that statistics showed that people owning animals were healthier. Joe Parlato (opposition): Invited all of the audience members in opposition to the ban to stand up. Approximately 30 people stood up. Crystal Parlato (opposition): Mentioned her family moved to Iredell County about eight months ago. She said they owned a lion and recently went to great expense to build a secure enclosure. Parlato said, “We went by all of the county’s rules and regulations, and now we are being punished.” William Ecliff (opposition): He said he was a friend of the Parlato family. He asked how the commissioners could just vote and ask the Parlato family to move since they owned a lion. Ecliff said, “The only attack being made is your vote.” Margaret Lane (Past President of the Local Humane Society): She encouraged the commissioners to consider an ordinance instead of a ban. Lane said a total ban on the animals would drive them “underground.” Then, the animals would not receive proper veterinarian care. Ms. Lane said animal escapes would not be reported. Lane encouraged the commissioners to take time with the ordinance. She pointed out two ordinance components that she had concerns about. She, too, mentioned there was not a provision to allow wildlife rehabilitators to offer care and treatment for injured animals. She mentioned concerns about allowing traveling circuses to bring in exotics or wild animals. Lane said, “abuse and cruelty tend to be the norm with the circuses.” Commissioner Stewart asked Lane if the USDA licensed the circuses. Lane said they did; however, the USDA was so understaffed that they could not properly make inspections. PRESENTATION BY BOB PRIVETTE IN REFERENCE TO THE IREDELL COUNTY BUDGET AND TAXES: Privette said he was representing senior citizens. He mentioned that in the past few years his income had been cut four to six percent. He said he was also concerned about the high expense of prescription drugs. Privette said the county departments should not be given large budgets at the expense of senior citizens. Mr. Privette said the county was being managed well, it had a low tax rate, and to fund the current services and still maintain at least an eight percent surplus was good management. 3 He commended the commissioners, manager, and finance director. Privette recommended that “needs” be provided and not “wants.” RECOGNITION OF SUSAN BLUMENSTEIN, RECIPIENT OF AN AWARD FOR FINANCIAL REPORTING FROM THE GOVERNMENT FINANCE OFFICERS ASSOCIATION OF THE UNITED STATES & CANADA: Chairman Haire presented a certificate for financial reporting achievement to Finance Director Susan Blumenstein. Haire thanked Blumenstein for an outstanding job done on behalf of the county. REQUEST FROM THE HOME & COMMUNITY CARE BLOCK GRANT COMMITTEE FOR APPROVAL OF THE FY 1999-00 COUNTY FUNDING PLAN: Anna Rice, the Executive Director for the Council on Aging, presented the 1999-00 funding plan that had been recommended by the Home & Community Care Block Grant Committee. A total of $587,719 in state and federal funds will be used for eight different areas of assistance for older citizens. Rice said the county provided a local match, and she said it was a good investment because $1 locally brought $9 of federal tax money. Rice said the older population was growing and the county had over 20,000 people 60 years of age and older. Out of the 20,000 people, over one-half of them are 70 years or older. Commissioner Stewart asked if Rice would explain the block grant process for the audience. Rice said approximately six years ago money was set aside for social services’ programs. This money plus Federal Older Americans Act funds (Title IIT) were consolidated into the block grant program. Last year, the local social services chose not to be involved in the block grant process. The money then went to the council on aging. The employees and services (Chore and Respite) were then absorbed by the council. MOTION|by Commissioner Stewart to approve the 1999-2000 County Funding Plan for the Home and Community Care Block Grant for Older Adults. VOTING: Ayes - 5; Nays - 0. REQUEST FROM THE JUVENILE CRIME PREVENTION COUNCIL (JCPC) FOR APPROVAL OF THE FY 1999-00 COUNTY FUNDING PLAN: Carl Duncan, the co- chair for the JCPC, said this council was performing the same duties previously accomplished by theYouth Services Advisory Committee, i.e., addressing the needs of juvenile delinquency and undisciplined behavior. Duncan said the county did not receive an increase in funding this year. The JCPC recommendation for funding was: FUNDS AVAILABLE FOR 1999-2000 $ 236,336 Programs Juvenile Crime Prevention Council Recommendations for 1999-2000 Residential Services/Barium Springs $ 124,461 The Counseling Center 64,500 SCAN (Exchange Club) 35,500 Psychological Services 6,875 Restitution Services 5,000 TOTAL $ 236,336 Commissioner Fortner asked how many children were being assisted by Barium Springs. The county manager said he had contracted for 20 children. He said the children could stay up to 90 days. Originally, the contract was for six beds; however, due to a reduction in staff at Barium the beds were reduced to five. Mashburn said Barium Springs was still making changes to the program. Commissioner Stewart asked if the beds were the same ones the Department of Social Services used at Barium Springs. Mashburn said they were not. He added that DSS children could stay longer than 90 days. MOTION | by Commissioner Fortner to approve the Juvenile Crime Prevention Council’s recommendation on the Office of Juvenile Justice Funding in the amount of $236,336 and to authorize the Chairman to sign the necessary program agreements. VOTING: Ayes - 5; Nays - 0. REQUEST FOR ADOPTION OF AN EXOTIC ANIMAL ORDINANCE/BAN: Chairman Haire asked the manager to explain how vicious dogs would be covered under the present ordinance. Mashburn said the proposed ordinance excluded wolf-dog cross breeds. He said these were excluded because there were existing provisions that deal with vicious and public nuisance animals. He said it was difficult to distinguish the wolf-dog crosses with other domestic dogs. Mashburn said wolf-hybrids would be treated as wild animals and were not excluded from the ordinance. Commissioner Fortner asked the manager to review the revisions made during the briefing. Mashburn stated the following revisions. 1. That item #4 under J. Wild Animals Dangerous to Humans and Property be deleted in its entirety. (These animals are already regulated by the N.C. Wildlife Commission.) 2. Item #1 under Exotic Animals Dangerous to Humans and Property that it read: “Reptiles which are poisonous or constricting reptiles that are over 10 feet long.” 3. Under: Wild And Exotic Animals Do Not Include: To add #8 to read: “Domestic dogs and cats.” 4. Under II. Section 3.8(g) Wild Animals and Exotic Animals to change (3) a. to read: “Veterinary clinics and licensed rehabilitation centers in possession of such animals for rehabilitation purposes.” MOTION] by Commissioner Fortner to approve the ordinance entitled, ““An Ordinance Regulating the Keeping of Wild and Exotic Animals Dangerous to Persons or Property Within Iredell County” as written by the county attorney and with the revisions recommended by the county manager. Commissioner Johnson said, “protecting the public’s safety was a noble goal, but that goal should not diminish the personal liberties of the people who had done nothing wrong.” He said the ordinance would take away personal rights. Commissioner Bowles said that when the board first started reviewing the issue an ordinance had been proposed. Next, for simplicity, a motion was made to ban exotic animals. He said the proposed ordinance had already been revised several times, and it was becoming more and more complicated. Chairman Haire mentioned that Lincoln County had unanimously banned inherently dangerous exotic animals. She also mentioned that Cleveland, Gaston, Catawba, Mecklenburg and Cabarrus Counties had adopted bans or strict ordinances regulating exotic animals. Haire mentioned that Rowan County was also studying the matter. She said the board had an obligation to protect the public. Commissioner Fortner said she had discussed the matter with many citizens who were in favor of an exotic animal ban for the county. VOTING: Ayes - 3; Nays - 2 (Bowles/Johnson) Chairman Haire said that because the ordinance was not adopted with a unanimous vote, a second reading would be needed at the next regularly scheduled meeting (June 1, 1999). CONSENT AGENDA MOTION] by Commissioner Stewart to approve the following consent agenda items. REQUEST FOR ACTION ON FIVE BONDS 1. Approval of Surety Bond #B2931375 for Wildlife Bay Phase II located off Wildlife Road/Maple View Drive for street improvements. 2. Approval of Surety Bond #82931374 for Wildlife Bay Phase II located off Wildlife Road/Maple View Drive for a community water system. 3. Reduction of Cash Bond receipt #23279 for Wood Hills Subdivision located off Cornelius Road on Dorothy Lane (52% of project has been completed). 4. Release of Cash Bond receipt #25437 for Fawnwood Subdivision Section One (installation of fire hydrant has been completed). 5. _Release of Cash Bond #25906 for Fairview Farms Subdivision (survey staking/ seedwork/landscaping have been completed). ®REQUEST FOR APPROVAL OF BUDGET AMENDMENT #46 FOR THE RECOGNITION OF MONEY RECEIVED FROM FILED INSURANCE CLAIMS AND TO TRANSFER THE MONEY BACK TO THE RESPECTIVE DEPARTMENTAL BUDGETS @REQUEST FOR APPROVAL OF A ROLL OFF TRUCK BID: The following bids were opened on April 26, 1999. The staff recommends for the bid to be awarded to Carolina Environmental Systems at $86,366. A bid summation is as follows. Carolina Environmental Systems § 86,366 Triad Mack Sales 96,990 Volvo & GMS Truck Center of Carolina 92,222 (base bid) Volvo & GMS Truck Center of Carolina 89,311 (alternate 1) Volvo & GMS Truck Center of Carolina 85,341 (alternate 2) Volvo & GMS Truck Center of Carolina 90,360 (aiternate 3) The board of commissioners concurred with the staff's recommendation to award the bid to Carolina Environmental Sytems at $86,366. @REQUEST FOR APPROVAL OF A SURPLUS PROPERTY SALE: During the briefing session, the purchasing agent requested to have a surplus property sale on June 5, 1999. The commissioners approved the following resolution. «eeu eh RESOLUTION AUTHORIZING THE SALE BY PUBLIC AUCTION OF CERTAIN SURPLUS PERSONAL PROPERTY WHEREAS, the County of Iredell has possession of the following items of personal property which are surplus to its needs and desires to dispose of same. NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of Iredell County that Evie D. Caldwell, Purchasing Agent, pursuant to the provisions of G.S. 160A-270(b), is hereby authorized to dispose of the personal property as listed, for cash or good check, at public auction, and the said Purchasing Agent be further authorized and directed to execute the necessary functions associated with this sale to be held at the Iredell County Fairgrounds, Hwy. 21 South, in Troutman, NC on June 5, 1999 (8:00 a.m. - book sale and 10:00 a.m. auction). x KOK OR * The following items have been declared surplus. ITEMS FOR SURPLUS SALE JUNE 5, 1999 VEHICLES : 1992 Chevrolet Lumina 2G1WN14TXN9183659 1988 Chevrolet Corsica 1G1LTS1WOJY561833 1992 Chevrolet Caprice 1G1BL53E4NR122988 1992 Chevrolet Caprice 1G1BL53ENR123095 1992 Chevrolet Caprice 1G1BL53EXNR123076 1991 Ford Aerostar van 1FMCA11U3MZA95779 1993 Ford Crown Vic 2FACP71WSPX147100 1993 Ford Crown Vic 2FACP71W2PX147104 1993 Ford Crown Vic 2FACP71W2PX147099 1993 Ford Crown Vic 2FACP71W9PX147102 1994 Ford ; Crown Vic 2FALP71W0RX136427 1994 Ford Crown Vic 2FALP71WXRX161433 1994 Ford Crown Vic 2FALP71W3RX136423 1985 Ford Mustang 1FABP26A1FF111524 1985 Chevrolet ¥% ton pick up 2GCCC14H2F1170593 1990 Nissan Pathfinder JN8HD17Y4LW221793 1991 Mercedes 300 CE WDBEAS 1D8MB442468 1978 Dodge Tradesman van 821BF8X199893 1992 Ford F150 pick up LFTDF1S5N3NNA36656 1991 Dodge Dakota 1B7FL26X1MS292821 1991 Dodge Dakota 1B7FL26XXMS292820 1987 Dodge 150 pick up 1B7FD14T4HS451442 1987 Dodge 150 pick up 1B7FD14T6HS451443 1991 Ford E350 ambulance 1FDKE30M8MHA15797 1990 Ford E350 ambulance 1FDKE30M7LHA69249 OTHER ITEMS: Approx. 250 boxes surplus library books personal computer, IC 7091 refrigerator, IC 2643 2 ea. Upright vacuum cleaners Adler typewriter, IC 2479 IBM typewriter, IC 2312 sink assortment of light fixtures mirrored medicine cabinet map/plat cabinet, IC 4634 portable television, IC 6148 IBM typewriter, IC 5349 metal desk, IC 3186 metal desk, IC 1419 wood forms cabinet 3 ea. folding tables large framed Iredell County map large metal desk, IC 1203 portable convection oven IBM typewriter, IC 5348 microfiche reader Wyse monitor, IC 8269 Wyse monitor, IC 8279 IBM typewriter, IC 1670 large metal desk metal desk, IC 4699 3 ea. metal desks card file cabinet, IC 2569 metal desk, IC 3295 fax machine, IC 7788 assortment of doors assortment of chairs IC 3102, 3307, 5223, 3308, 3310, 5233, 3395, 3301, 5212 : , 3159, 5172, 2 ea. utility carts 10 ea. metal recordbook shelves w/rollers Advance floor machine HP Laserjet printer IC 8131 3 ea. Canon calculators Panasonic FP5060 copier s/n FDD91314723 mobile oxygen carriers, IC 6146, 6147 television IC 6663 assortment of cellular phones Yaesu portable radio IC 6347 metal storage cabinet Boston air cleaner 7 ea. EMS wooden backboards metal bookcase, IC 5258 printer, IC 8758 HP net server, IC 8573 floor fan date & time stamp, IC 6526 Canon 6030 copier Aerocom 6 radio base station Panasonic copier, IC 7726 HP terminal, IC 6893 IMS Hasler mail machine Mitsuba monitor 0305ZAA0804 HP monitor s/n TW25208656 IMS Hasler mail machine Panasonic printer KX-P1180 IBM typewriter, IC 1675 HP monitor, IC 6535 2 ea. HP Thinkjet printers HP terminals, IC 5932, 5021,7463, 7716, 5797 Mitsubishi monitor, IC 7994 Bell & Howell microfilm reader/printer s/n 3230338 Microfiche reader, IC 6527 Bell & Howell slide projector w/monitor s/n 6125017 portable video player Apollo projector x/n 35962 Newcom portable record player x/n 768329 portable record player x/n 282516 2 ea. Dukane film strip projector s/n 945075, s/n 945084 2 ea. Polaroid cameras Frigidiire washer/dryer combo model LC240H, LC 208H 2 ea. Wooden bookcases large car vacuum cleaner 3 ea. Canon BJ 1130E printer s/n SAJ05905, SAJ07845, SAJ08544 pouch laminator IBM monitor, IC 6181 IBM computer, IC 5720 IBM monitor, s/n 370621 copier, IC 7728 Sony transcriber and dictator, IC 3090 Kodak slide projector, IC 2653 Canon calculator, IC 5354 portable overhead projector, IC 9084 4 ea. Bell & Howell 16mm projectors s/n 6034070, 0046034, 9223193, 9221034 IBM monitor s/n 721453955 HP computer, IC 7445 Power Flex computer s/n 77847 2 ea. Canon 130 printer s/n SAA07315, s/n SAA03538 Citizen printer, IC 8948 Okidata printer, IC 8262 IMS Hasler mail machine, IC 6041 HP terminal, IC 8565 6 ea. Epson printers Samsung monitor s/n H2JF604135 water fountain 26 ea. metal voting booth storage boxes 10 ea. Jetsonic lightbars Sun MCA computer analyzer 4 ea. Motorola Syntronyx 2-way radios 3 ea. K-9 car kennel 8 @ REQUEST FOR APPROVAL OF A PROCUREMENT CARD SYSTEM: Purchasing Agent Evie Caldwell and Finance Director Susan Blumenstein explained during the agenda briefing that a procurement card system would offer more purchasing accountability. A local banking institution would offer software that enabled the finance office to monitor all purchases (what was purchased, where purchased, and by whom). Blumenstein and Caldwell asked permission for the county manager to sign the necessary banking agreements. @ REQUEST FOR APPROVAL OF A LEASE WITH THE IREDELL-STATESVILLE SCHOOL SYSTEM FOR THE USAGE OF ACTIVITY BUSES (Lease will extend from June 1, 1999 through August 6, 1999.) BREQUEST FOR APPROVAL OF THE APRIL REFUNDS & RELEASES RELEASES FOR THE MONTH OF APRIL 1999 $69,977.19 County 22,853.51 Solid Waste Fees 42.00 E. Alexander Co. Fire #1 0 Shepherd’s Fire #2 20.98 Mt. Mourne Fire #3 91.42 All County Fire #4 867.55 Statesville 10,108.31 Statesville Downtown 6.92 Mooresville 28,640.78 Mooresville Downtown 0 Mooresville School 7,477.27 Harmony 4.14 Love Valley 0 Troutman 164.31 REFUNDS FOR THE MONTH OF APRIL 1999 Breakdown: County 433.85 Solid Waste Fees 21.00 Mt. Mourne Fire #3 3.40 All County Fire #4 37.88 Statesville 105.21 *x** & SREQUEST FOR APPROVAL TO REIMBURSE A FORMER DSS TRANSPORTATION AIDE WITH EIGHT HRS. OF VACATION LOST DURING TRANSITION TO THE NEW TRANSPORTATION SYSTEM: (Reimbursement should be made to Mr. Charles Guy. The total amount to be reimbursed is $72 with $36 being county funds.) @ REQUEST FOR APPROVAL OF THE MAY 4, 1999 MINUTES END OF CONSENT AGENDA ANNOUNCEMENT OF VACANCIES OCCURRING ON BOARDS & COMMISSIONS A. I-CARE, INC. BOARD OF DIRECTORS (2 announcements) B. CAROLINAS PARTNERSHIP (1 announcement) C. IREDELL COUNTY PLANNING BOARD (3 announcements) APPOINTMENTS TO BOARDS & COMMISSIONS LINA WORKFORCE EVE NT__B appointment): MOTION] by Commissioner Fortner to postpone this appointment until the June 1, 1999 meeting. VOTING: Ayes - 5; Nays - 0. OUS WASTE & LOW LEVEL RADIOACTIVE WASTE AGEMENT BOARD (1 appointment): | MOTION) by Chairman Haire to postpone this appointment until the June 1, 1999 meeting. VOTING: Ayes - 5; Nays - 0. ADULT CARE HOME COMMITTEE (1 appointment): |MOTION| by Commissioner Fortner to postpone this appointment until the June 1, 1999 meeting. VOTING: Ayes - 5; Nays - 0. FIRE COMMISSION (2 appointments): Commissioner Stewart nominated Steve Cash (southwest district position) and Ted Evans (at-large position). |MOTION] by Chairman Haire to close the nominations and appoint Cash and Evans by acclamation. VOTING: Ayes - 5; Nays - 0. COUNTY MANAGER’S REPORT A statistical report was distributed to each commissioner during the agenda briefing. INTRODUCTION OF AN ADMINISTRATIVE SUMMER INTERN: The county manager introduced Richard McHargue, a graduate student of Appalachian University. McHargue, a Public Administration major, will be interning with the county manager for the next 12 weeks. ANTHONY PRIVETTE RECOGNIZED: Attorney Privette was formally welcomed to the meeting and thanked for assisting the board due to the absence of County Attorney Bill Pope. ADJOURNMENT: |MOTION| by Chairman Haire at 8:30 p.m. to adjourn the meeting. NEXT MEETING: May 20, 1999 at 6:00 p.m. in the South Wing Conference Room, 200 South Center Street, Statesville, NC for continuation of discussions on the FY 99-00 county budget. VOTING: Ayes - 5; Nays - 0. Approved: 144 a MN, VR bn / Clerk to the Board / IREDELL COUNTY BOARD OF COMMISSIONERS BUDGET MEETING MINUTES MAY 20, 1999 The Iredell County Board of Commissioners met for a FY 1999-00 budget meeting on May 20, 1999, at 6:00 p.m., in the South Wing Conference Room, of the Iredell County Government Center. Members present included: Sara K. Haire, Chairman Steve D. Johnson, Vice Chair Tommy E. Bowles Alice T. Fortner Alice M. Stewart Staff present included: County Manager Joel Mashburn, Finance Director Susan Blumenstein, Fire Marshal Chuck Gallyon, Sheriff Phil Redmond, Chief Deputy Rodney Proctor, Communications Director Larry Dickerson, and Clerk to the Board Jean Moore. JOINT MEETING WITH FIRE TAX DISTRICT BOARD Fire Tax District Board Members Carroll Goodman, Don Parker, and Ted Evans attended the meeting along with the Firemen’s Association President Wayne Mayberry. (Commissioner Stewart also serves on the board of directors in a non-voting capacity.) Parker submitted a written summary of the fire tax board’s position regarding fire services in the county. It is incorporated into the minutes by reference as Attachment A. Some comments made by the fire tax board members were: * The VFDs and Fire Tax District Board are having to rely on an outdated consultant’s study. A new study is recommended. A complete review of hydrant needs should be accomplished. The Fire Tax District Board has “tremendous responsibility and no authority.” The current method for funding VFDs is wrong. Some form of compensation (transportation costs) should be given to the firemen. The departments are currently losing firemen, and one reason is because it is expensive to respond to calls, drills, etc. A consolidated method for purchasing equipment and trucks should be done to save money. It would not be in the county’s best interest to lower the fire taxes this year. The fire marshal has been asked to complete a study on each VFDs indebtedness. This amount is estimated to be around $4 million. Commissioner Fortner asked Parker if fire hydrants were being recommended on a county- wide basis. Parker said not county-wide, but on an individual basis. Goodman added there were many water lines throughout the county that did not have hydrants. Commissioner Bowles asked if the number of trucks would be affected if there were more hydrants. Goodman said in some areas, and Mayberry said there would still be a need for tankers. He said most departments were going to pumper tankers. Commissioner Johnson said he always had concerns about the VFD debts. Johnson said he often felt the departments that kept going into debt were being rewarded. 1 In reference to the suggestion about a consolidated purchasing system, Commissioner Fortner asked if the county could hire someone using the fire tax money for the salary and benefits. The county manager said it could be done, but the fire tax money would have to be used strictly for that purpose. The employee would have to be totally devoted to the fire service. It was then mentioned there probably wouldn’t be enough work for a full-time person, and Commissioner Stewart asked about hiring a half-time employee. Mashburn said this could be done, but he reminded the group the county contracted with each VFD. He continued by saying the VFDs were non-profit entities and couldn’t be forced to abide by county rules. Commissioner Fortner asked Parker what type of purchasing employee he was recommending. He said, ‘an all-around person, someone that could do purchasing and negotiating.” Parker mentioned that currently each VFD purchased air packs. He gave this as an example where savings could be found if consolidated purchasing were done. Commissioner Bowles mentioned a new method of purchasing recently approved by the legislature. He said governments could piggy-back onto another jurisdiction’s purchasing contract even if the governing body was located out-of-state. Parker reiterated the fire tax board’s stance for the fire tax rate to remain the same at least another year. Commissioner Stewart mentioned that even with the fire tax some departments were still having fund raisers. Goodman said the VFDs were allotted $150,000 for new trucks; however, most trucks cost about $200,000. He said the departments had to make up the difference. Commissioner Fortner asked what type of new consultant’s study was needed. Parker said a futuristic study. Goodman added that basically the Fire Commission only used the present study for truck purchases. Bowles asked if the Firemen’s Association could pick a consultant for the study. He said he knew that if the fire tax board and commissioners adhered to the current study that some VFDs would probably be closed. Mayberry said not necessarily closed but some VFDs would probably have to merge. Parker said that no one actually visited the VFDs to see what was going on. He said no one was assigned to oversee them. Commissioner Stewart said that maybe the fire tax board members could divide up and visit each site similar to the way the planning board made visits. Fire Marshal Gallyon said group purchasing was nothing new. He mentioned that several years ago the county started purchasing insurance for all of the departments. Gallyon said some departments were offended at first, but in time, they became more receptive. Parker asked how many separate auditing firms were being used by the VFDs. Blumenstein said about five. She mentioned that ten years ago only about four departments had a tax exempt status. All of the departments were then encouraged to seek the exemption status and to obtain annual audits. Parker said he didn’t feel it was the fire tax board’s directive to fight with the VFDs. He said the board was established to represent the taxpayers and by the same token, the fire departments were created to represent the taxpayers. Blumenstein said it was necessary for the county to adopt a balanced budget. She said the county manager had recommended a county-wide fire tax of $ .0375. This is a reduction from the current year’s rate of $ .05. Blumenstein said the rate could be increased back up to the full $ .05 with the understanding that $.0125 reverted into debt service for the VFDs. Commissioner Stewart asked if the appropriation could be amended for a study, fire hydrants, and any other purposes that might be recommended. Blumenstein said the additional money could also be placed in contingency. Then, the only funds that could be spent would be after the commissioners’ approval. Commissioner Johnson said he wanted to see the total indebtedness for each department. Gallyon said he would share the information prior to the next budget meeting on June 1, 1999. Commissioner Stewart said she hoped the fire tax board members could meet with the commissioners more often. SHERIFF & JAIL BUDGET REVIEWS: Sheriff Redmond and Rodney Proctor (Chief Deputy) advised that six new positions had originally been requested; however, the county manager had eliminated one new detective position. Redmond said more officers were needed due to the transfer of Meck Neck, the additional traffic density throughout the entire county, the need for more detailed reports for the courts, and the increase in drug seizure actions. Pertaining to the request for a new detective position, Redmond said there had been a steady increase in crimes with no new positions in this field for eight years. He said national crime rates were decreasing; however, the county’s population continued to grow so he predicted the number of crimes would continue to increase. Redmond said citizens sometimes complained about how long it took for an officer to respond to a call, and he said the reason was normally because the department was backed up by two or three calls for each officer. Sheriff Redmond said the state was also mandating more work. For example, as of July 1, 1999, victims of crime will have to be contacted. Proctor said if warrants were served in Iredell County, the contact had to be made even if the victim resided out of state, e.g., Alaska or California. Redmond was asked about the recent DSS statistics on child abuse. He agreed that more abuse was occurring. He also said that 98% of the orders from DSS involved Child Support ([V-D). Commissioner Bowles asked how crime was divided in society. Proctor said it was across the board, and it occurred in all economic sectors. Redmond said his department had seen a “doubling” in the number of patients being transported to mental hospitals. Sheriff Redmond said his department would be the first in the state to start charging for the transports. This is in accordance with legislation adopted recently. Typically, it takes four hours for a round trip transport. A procedure is being written to obtain payment from the patient, his/her relatives, insurance, etc. Proctor said he would review the statutes to determine if board action was needed to implement the charges. Commissioner Johnson stressed the need for more in-car cameras. He asked if the additional revenue, generated from the mental health transports, might be used for this purchase. Blumenstein said the money would go into the general fund. Redmond said he had no problems using the money for cameras. The county manager said the money would have to be budgeted, and it was not shown as a revenue at present. He said any appropriation of the anticipated revenue would eventually require board action. Commissioner Stewart asked if an outside agency could be used to provide the transports. Proctor said he knew the statutes allowed this, but he didn’t know of any agencies providing the service. Redmond said inmates were charged $5 per day for their stay in the jail. Proctor added the jail averages about 150 inmates per day. Sometimes, during the weekends, the number may increase up to 200. Commissioner Stewart asked, on average, the number of women that were incarcerated. Proctor said 25 to 30% of the 150 inmates. Proctor said today’s law enforcement officers were required to do more and know more. He said, “Laws change daily and they (officers) have to be alert and have good judgement.” Commissioner Stewart asked if the sheriff was satisfied with the number of patrol positions, or did he feel more were needed. He said more were needed, but his department would manage with what had been recommended. No changes or modifications to the county manager’s recommendations. JAIL: Originally, the sheriff's department had requested five new positions. The manager deleted one position. Sheriff Redmond said the additional personnel (4) would bring the jail up to the staffing level recommended by the Sedgwick James study. He said activity reports would need to be more comprehensive since he wanted to implement the $5 per day inmate charge. No changes or modifications were made to manager’s recommendation. EMERGENCY COMMUNICATIONS, OPERATIONS & MANAGEMENT (ECOM): Larry Dickerson, ECOM Director, advised that three new positions had been requested, and the manager deleted one Telecommunicator II position. He said an attempt to provide improved transmissions for law enforcement and emergency services was being done. Dickerson said receivers would help; however, they would not resolve everything. Two additional radio receiver sites have been requested to help with two-way radio signals from mobile and portable radios. A receiver would then be used for the sheriff's dept., fire service, and EMS/Rescue. The new receivers would especially help with the southeastern and western areas of the county. Dickerson said an informal proposal had been requested from Motorola concerning reception. It should be available within 45 to 60 days. A change in the hardware and computer operating systems has been requested. The money for this change would be derived from 911 fees. Dickerson said the Dos based system currently in use was over ten years old. He added that all customers and the sheriff's department were moving to Windows NT. If this happens, without new equipment, the 911 system will not be able to communicate with law enforcement, etc. Dickerson said the 911 fee was initially $1.00. It is currently at 43¢, and the recommendation is for it to remain the same during FY 99-00. Dickerson said the equipment was antiquated, but he felt it was Y2K compatible. No changes to the manager’s recommendation. SMART START GRANT FOR HEALTH DEPARTMENT: Blumenstein said the health department was fairly confident it would receive the grant for its “Multi-Disciplinary Team” (Smart Start) project, and she recommended an amendment to the 99-00 health budget. MOTION] by Chairman Haire to approve the addition of the Smart Start grant ($148,135) to the FY 99-00 health budget contingent upon the state awarding the funds. VOTING: Ayes - 5; Nays - 0. WORKERS COMP FOR COMMISSIONERS: Blumenstein said that at the May 11 meeting, a question was raised about workers comp. She said coverage did include the five commissioners, and it covered them from home to work and work to home. Commissioner Bowles asked if the health board members were covered. Blumenstein said there was coverage. FIRE MARSHAL BUDGET: No changes. EMS BUDGET: There were no changes suggested; however, a question was raised about EMS hiring employees not certified as paramedics. Mashburn said he would check into the matter, but as far as he knew, all employees were paramedic status with the exception of part-time personnel. Commissioner Bowles asked about services in Mooresville after Lake Norman Regional Medical Center moved to its new location. Mashburn said he saw no reason to move from the downtown site unless the hospital officials sold the old hospital site. He mentioned that at some point in time, a quick response vehicle might be needed in the new hospital area. ANIMAL CONTROL: No changes. NACo CONFERENCE IN CHARLOTTE, N.C., -- JULY OF 2000: The request for funds to aid the NACo Conference were discussed on April 6, 1999 and May 4, 1999. MOTION| by Commissioner Fortner to add $3,280 in special appropriations for assistance to Mecklenburg County for the NACo Conference to be held in July of 2000. VOTING: Ayes - 5; Nays - 0. UPDATE ON PAYROLL SOFTWARE: Blumenstein said the county needed to pay employees more often; especially for overtime. After review by the staff, it was noted that if a bi- weekly pay process were used, employees would receive less take home pay for ten months out of the year. If a semi-monthly process was implemented, employees would receive the same net amount. Blumenstein said she hoped to begin the system in October. At that time, she noted that overtime should be paid within two weeks of accrual. Mrs. Blumenstein said the larger departments would keypunch their own salary data since there would only be 48 hrs. for the processing. When asked if this would incur more work for the larger departments (DSS and Sheriff's Dept.), she said it would not since these departments already maintained payroll tally sheets. The county manager said employees would be paid on the 15" of the month and at the end of the month. MOTION] by Commissioner Stewart to approve the semi-monthly payroll system effective October 1999. VOTING: Ayes - 5; Nays - 0. PARKS CAPITAL RESERVE FUND: |MOTION| by Chairman Haire to rescind the Capital Projects Ordinance and to adopt this in the annual budget as a Special Revenue Fund. VOTING: Ayes - 5; Nays - 0. DISTRICT ATTORNEY’S REQUEST FOR ADDITIONAL STAFF: The county manager shared a letter he had received from the district attorney asking for financial assistance to hire more employees. The board was in agreement that it was the state’s responsibility to fund the personnel costs for the district attorney’s office. ADJOURNMENT: |MOTION jy Chairman Haire to adjourn the meeting at 9:30 p.m. NEXT MEETING: June 1, 1999, at 12:30 p.m., for continued budget discussions. VOTING: Ayes - 5; Nays - 0. Clerk to the Board Approved: pu LE, LEFG aL: Aire Gn ATTACHMENT A May 20, 1999 As per cur discussions over the last few months, these arc some of the more major areas that the fire tax buard feels deserve further investigation and action. They could provide both improvements tc tie Gre department services as well as better utilization of the tax dollars collected for these services. With thc annual budget nearing 1.5 million dollars, including over $400,000.00 dollars for debt repayment, we fre! it is ime more attention be paid to this area of county services, as well as some responsibility and accountability being assigned. Some of uie following areas are either in process or we have held preliminary discussions on them. Review all current outstanding debts in order to develop accelerated repayment plans wher: appropriate to reduce interest expense. Many decisions over the past several years have bcen bused on a consultants study that is auresdy out of date and in our opinion should be redone and expanded to include facilities as wel! as equipment. It is almost a decision by default, because everyone has been given the expectation that this study is the “Bible”. Not so, and if we decide this is the way to go it must be updated at the least. Additionaliy thers is another issue, as it relates to the purchase of fire trucks that should be investigated We need a complete review of the situation regarding fire hydrants throughout the county. Miny areas are without this protection and arc therefore paying much higher rates for homeowners insurance. Ebenezer for example is rated as a 6/9 meaning arcas with hydrants are a 6 and eligible for a significant reduction in premiums over those without who must pay at a 9 classification. Most notable here are some areas on Lake Norman who have very expensive homes and pay a large portion of all taxes. including the fire tax, they are forced to pay extremely high premiums because of this lack of hydrants. We feel there arc some areas that would benefit greatly by installing these property and life protecting hydrants. Review of the formula that is being used to fund the out of county deparumerts. I must admit that Uus is a pet peeve of mine because I believe the formula is out of date and does not properly rate the service provided to Iredell County and causes us to overpay for our portion of services they provide. As vou know, the formula is based on area, not on exposure or risk as I feel it should A major area of certain cost reductions is in the area of purchasing of all types of equipment. Kere we have 16 departments, all issuing their own: POs for their individual needs. This should be cencaiize4 and standard developed, a volume cost negotiated and 4 blanket order placed to cover ALL the eparmenis needs, This should be applicable to not only equipment, but to services and truck purchases as we!l. Tius and most of the projects we are discussing would require the co-Operauion of the individual denarumenis that are represented currently by 5 appointed members of an advisory conumitice that we ars in the orocess of developing. Over the past several years we have been losing the life blood of our fire deparuments. uus be:ng the individuals who voluntcer their time and efferts to train, man our stations and respond to emergencies. They are the foundation of our fire service and without them our fire protection would not exis: It is about time we at least look at some manner of nominal rezoynition to compensaic them, for not oniv all they tume and efforts, but for the actual out of pocket expenses they experience to serve on our fire denanments. Not enly do they have the normal wansportauon expenses related to tips to the fire stations for dr:tls, slezmins and fire calls, but uicy have to actually leave their jobs to tespond to emergency calls for heip. Thus recognition is something that is nothing new and has been done in many other areas for a long ome. It 1s really overdue and would certainly be dollars well spent. We arc recciving 3 wemendous barman in the Protection we receive from these volunteers and he!ping to cover their expenses is a wise invesument. These are some of the more major areas that can be addressed that will in some instances require additiona: funding, while several others will result in decreasing expenses. I assure you that the reduction alone could effectively utilize any excess fund balance that may exist. If we can develop programs to address these previously described areas we would be in a much better position next year to prepare a detailed budget and uddress the needs of the fire service arcas. Many of these studies, control, and accountabilities, should be delegated to current county offices. with the Fire Commission and the 5 advisory members of the departments working on and developing Suggestions in many areas. The input of these men and other representatives of the other depanmenis would insure that we continue the relationship we have developed over the last year. We have rebuilt tie trust that was lost and the current Fire Commission and our currenuy assigned County Commissioner have been and will continue to work well with the deparuments to achieve the desired results in many of these programs. Lowering the fire tax rate as opposed to investigating and better utilizing the proceeds is not currently in the best interest of our county. The taxpayer is already receiving a tremendous value, but we can still do a better job. We should adopt some of the ideas we have discussed and then review our programs and progress next year at this time to determine the level of Support that is needed from the fire tax. Now is the Gime. There is much we can do, but it requires financial support. It would be a shane to make an important decision before all the avenues were discussed and investigated. Presented by: Don Parker, Member Fire Tax District Board IREDELL COUNTY BOARD OF COMMISSIONERS BUDGET MEETING MINUTES JUNE 1, 1999 The Iredell County Board of Commissioners met for a FY 1999-00 budget meeting on Tuesday, June 1, 1999, 12:30 P.M., in the South Wing Conference Room, of the Iredell County Government Center. Members present included: Sara K. Haire, Chairman Steve D. Johnson, Vice Chair Tommy E. Bowles Alice T. Fortner Alice M. Stewart Staff present included: County Manager Joel Mashburn, Finance Director Susan Blumenstein, Fire Marshal Chuck Gallyon, and Clerk to the Board Jean Moore. MITCHELL COMMUNITY COLLEGE’S 1999-00 BUDGET DISCUSSION Board of Trustees Member John Douglas, President Dr. Doug Eason, and Vice President of Finance Dick Lefevre attended the meeting. The Mitchell representatives had requested $1,623,731 for FY 1999-00 in current expense. The county manager reduced the amount to $1,403,600. In reference to Special Capital Outlay, the board of trustees requested $850,000. The county manager recommended $550,000. Eason said the college wanted to remodel its vocational and student union buildings. He went on to say the buildings were built in the 1970s. A new HVAC system has been requested for the Science and Vocational Buildings. New parking, security lighting, and landscaping have been requested for all three campuses. Eason mentioned the GED classes, and Commissioner Bowles asked the most common reason as to why county residents were not finishing high school. Eason said that for people over the age of 40, they probably stopped school to assist with farm work or to work at one of the local mills. Today, however, younger people seem to drop out of school because they have no direction in life. Chairman Haire thanked Mr. Douglas for his many years of service on the board of trustees. MOORESVILLE GRADED SCHOOL SYSTEM’S 1999-00 BUDGET DISCUSSION Mooresville Board of Education Chairman Dr. Frank Fields, Dr. Bryce Cummings (Superintendent), and Finance Director David Dutton attended the meeting. Cummings said the new intermediate school would have a dedication ceremony on August 1, 1999. The new wing to the school should be ready by the end of December 1999. The new school will have 946 students upon opening with a total capacity of 1,050. Cummings said the next major project for the system was an addition (14 classrooms) at the high school. Current parking space would be used for the wing. Commissioner Fortner asked the teacher supplement and Dutton gave the following information. Current Proposing for FY 99-00 (5% Increase) A Certificates $1,444 $1,516 G Certificates 1,654 1,737 Commissioner Bowles asked if any supplement was used for capital. Dutton said most of it, approximately 60%, was used for current expense. Capital needs would get the other 40%. IREDELL-STATESVILLE SCHOOL SYSTEM’S 1999-00 BUDGET DISCUSSION Board Chairman Bill Long was accompanied by board members: Vaughn Sprinkle, Ralph Staley, Jim Head, Skip McCail, and Tara Cashion. Supt. Dr. Joe Sinclair also attended the meeting 1 along with Finance Director William Barnard, Director of Personnel Lucy Martin, Construction Manager Don Atkinson, and Maintenance Director Steve McDonald. Long cited several needs. In particular, he mentioned school buses and sewer/septic system needs. Dr. Sinclair said the I-S system was one of the fastest growing in the state. A large portion of the budget is for personnel. The system budgeted for a seven percent increase; however, it was recently discovered the General Assembly was budgeting seven and one-half percent. He said energy costs were a big expense along with mobile units. Twenty new units are projected for next year. He said the system was budgeting for a half percent supplement since it was becoming more difficult to recruit teachers. In order to comply with the Southern Accreditation criteria, more books are needed for the libraries. Another increasing expense is hospitalization costs Sinclair went on to say that 70% of the school budget was dependent upon General Assembly legislation. He mentioned that 45 teachers were paid locally. Barnard explained newer teachers were paid out of the local money. The system did this so the state could reimburse for the instructors having the highest salaries. Mrs. Martin said locally paid teachers were treated the same as others. A benefits package is being worked on with the Chamber of Commerce to aid in teacher recruitment. Mashburn asked for a clarification on the new teachers being paid out of local money. Dr. Sinclair said the Southern Accreditation Association had a stipulation about this. He added that not all school systems were accredited; but it was beneficial because colleges looked for this when determining if a student would be admitted. Dr. Sinclair said he was proud to say that all graduation ceremonies were held outside this year and were orderly. Due to the recent incidences of school violence in the nation, Sinclair said school officials were encouraging the “state level” to enact tougher measures. There is one proposal wherein if a student threatens a school with violence there could be an immediate 365-day suspension. Long said the school system was requesting ten, new buses (one would be an activity bus) to accommodate growth. The cost would be $50,000 per bus. He said the I-S system was ranked #1 in the state for school bus efficiency. School systems have to initially purchase the buses, but after this, the state replaces them. Fleet replacements are based on mileage and service records. Barnard said the system had 169 buses in the fleet. Atkinson said a nitrogen removal system was needed for North High, West High, and West Middle. The Environmental Protection Agency has been monitoring the grounds and found too much ammonia. The State of North Carolina has agreed to work with the school system and not fine as long as there is a plan in place to correct the problem. Mr. Atkinson said the system was working with Service Master and looking at the costs of purchasing the maintenance equipment. Commissioner Bowles asked about personnel since the Service Master contract had not been renewed. Barnard said the school system had this “covered.” He acknowledged, however, the school system had not purchased maintenance supplies in five years and things would be different. Commissioner Fortner asked about teacher supplements. Barnard gave the following information. Current A Certificates $ 924 Proposing 4% increase G Certificates 1,673 " i Martin said the Iredell-Statesville supplement average was $1,300 compared to the state average of $1,700 per teacher per year. Barnard said the state bond money was “trickling” down and the I-S system had about $4 million left. Long and Sinclair then presented the following suggested funding plan through year 2002. Proposed Funding Plan for Iredell Statesville Schools Facility Needs (*All Estimates in 1999 Dollars) 1999-2000 COPS Additional Capital Outlay Request for 2000-2001 Lakeshore Middle (Phase II/IIT) 7.85 m Troutman Middle Cafe Expansion .150m New Southern High school 24.20m Scotts Sewer Upgrade .250m Annex Replacement _2.62m North Middle Sewer/Cafe Expansion 1.000m TOTAL 34,.67m TOTAL 1.400m 2000-2001 COPS Additional Capital Outlay Request for 2001-2002 New Western K-8 (includes land) 18m Land Acquisition: West Middle & Harmony Replacement/Addition _2m Statesville High 525m TOTAL 20m Bus Garage Expansion 2.000m TOTAL 525m FUTURE BOND REFERENDUM ADR/Wayside Replacement (includes land and core for future expansion) Addition at Troutman Elementary (Cafeteria/Kitchen) Addition at Sharon Elementary (Cafeteria/Kitchen/Media/Sewer) Addition at Lake Norman Elementary (Multipurpose/Cafeteria Expansion/Classroom) Addition at Monticello Elementary (Cafeteria/Kitchen/Classroom) Addition at Ebenezer Elementary (Media/Classroom/Sewer) Addition at West High (Science Building/Auxiliary Gym) Addition at Statesville High (Science Building/Auxiliary Gym/Classroom) Addition at South Iredell High (Auxiliary Gym/Classroom) Addition at North Iredell High (Auxiliary Gym/Classroom) New Southern Elementary School Addition at Mt. Mourne (Cafeteria/Kitchen/Media/Classroom) Addition at Northview (Multipurpose Room/Cafeteria Expansion/Classroom) Additional Shepherd Elementary (Gym/Classroom) New Western High School Atkinson said the county could save money if the school system knew funding for Lakeshore Middle Phase II was forthcoming. Blumenstein said that in 1993, the county was not allowed to proceed with the bond until an actual plan was in place. She added the 1993 COPS paid out in 2008 and the 1997 local bond paid out in 2017. Mr. Atkinson said the high school could be cloned from another county’s design, e.g., Stokes County. The design plan could possibly be ready in three or four months. Staley said the school officials were asking for a commitment letter from the county so the Lakeshore Middle Phase II/III site preparation work could begin. Blumenstein said the county could get a total bond amount together and then just issue one part. Later, the other part could be issued. Also, a direct placement loan could be done for Lakeshore Middle Phase II/TII. Mashburn said it appeared to him the system would not likely need the money until 2000- 2001. Barnard was asked about the school’s fund balance. He said school systems did not have a specific fund balance “set aside.” He said every time a check was written, the balance decreased. He also said the General Statutes did not address the matter. Commissioner Fortner asked Ms. Blumenstein, if it would be feasible to do another COPS in the year 2001 as the school system had proposed. Blumenstein said it could be done. Chairman Haire asked how the county’s credit rating would be impacted. Blumenstein said it would not have a negative effect. Chairman Haire thanked Dr. Sinclair for his service to the county and wished him well in his retirement. (All school representatives then departed.) MITCHELL COMMUNITY COLLEGE: Commissioner Johnson asked why the college’s request for current expense had increased so much this year. Blumenstein said it was the college’s desire to align its staff with the Iredell-Statesville School System’s salary supplement. MOTION| by Commissioner Johnson to cut the manager’s recommendation on current expense of $1,403,600 to $1,275,000 and to reduce special capital outlay from $550,000 to $300,000. VOTING: Ayes - 2 (Bowles/Johnson); Nays - 3. (The county manager's recommendation will remain the same.) COUNTY-WIDE FIRE TAX: The fire marshal updated the board on hydrants and water lines in the county. He distributed a handout with the following information. West Iredell Water (as of June 1, 1999) Iredell Water Corporation (as of June 1, 1999) 65 miles of water line 400-500 miles Has 110 hydrants Has 400 hydrants 6" lines 6" lines (some 2" & 4") Needs 100 hydrants for approximately 1000' Needs 200 hydrants at 1000" Needs 50-75 hydrants for approximately 2000' Needs 100 hydrants at 2000" Cost new: $1,500 Cost new: $1,750.00 Cost of old lines: $2,000 Cost of old lines: $2,000 Gallyon also shared the names of fire chiefs who were serving in an advisory capacity to the Fire Tax Board of Directors. The individuals were: Wayne Mayberry, Chief of Monticello VFD; Brad Brawley, Chief of South Iredell VFD; Rick Wilson, Chief of Troutman VFD; Scott Reid, Chief of Ebenezer VFD; and Jay Stewart, Chief of Trinity. Commissioner Johnson stressed the need for the VFDs to eliminate some of their debts. The total debt for in-county departments has been estimated to be $6,004,498.13. Out of county indebtedness is estimated at $690,350. The grand total indebtedness for both groups is $6,694,848. 13. MOTION} by Commissioner Johnson to leave the tax rate at $ .05 and to stipulate that $ .0375 be used to fund the fire departments and for the $ .0125 balance to be held contingent upon a debt service plan and released only after board approval. The county manager said the $ .0125 was actually $569,020 and he suggested this be used in the motion. Commissioner Johnson was agreeable; however, Commissioner Bowles then made the following substitute motion. SUBSTITUTE MOTION] by Commissioner Bowles to accept the manager’s recommendation to establish the fire tax at $ .0375 with a provision that next year, after the debt service plan has been reviewed and it is known how much there is to be paid off, to then move it (tax rate) back. SUBSTITUTE MOTION VOTING: Ayes - 3; Nays - 2 (Johnson/Stewart) SCHOOL FUNDING: No decisions were made. Chairman Haire recessed the meeting at 4:55 p.m. for a break prior to the June | agenda briefing. xe ee * IREDELL COUNTY BOARD OF COMMISSIONERS BRIEFING MINUTES JUNE 1, 1999 The Iredell County Board of Commissioners met for an Agenda Briefing on Tuesday, June 1, 1999, 5:00 p.m., in the Iredell County Government Center (South Wing Conference Room), 200 South Center Street, Statesville, NC 28677. Present: Chairman Sara K. Haire Vice Chairman Steve D. Johnson Tommy E. Bowles Alice T. Fortner Alice M. Stewart Staff Present: County Manager Joel Mashburn, Finance Director Susan Blumenstein, Planning Supervisor William Allison, Inspections Director Lynn Niblock, Purchasing Agent Evie Caldwell, and Clerk to the Board Jean Moore. CALL TO ORDER by Chairman Haire REZONING REQUESTS: Allison reviewed the three rezoning requests. He said that in reference to Case 9905-4, Ronald Christie/Doris Myers/Concrete Supply Company, the board should agree that all four of the following conditions would be met before the zoning was changed to conditional use. 1. The use being requested is among the ones listed as being eligible for conditional use in the district in which the subject property is located. 2. The Conditional Use would not materially endanger the public health or safety if located where proposed and developed according to the plan as proposed. 3. The Conditional Use would meet all required conditions and specifications. 4. The location and character of the Conditional Use, if developed according to the plan as proposed, would be in harmony with the area in which it is to be located and in general conformity with the plan of development of the county and environs. REQUEST FOR APPROVAL OF A CONTRACT EXTENSION FOR RESIDENTIAL SERVICES WITH BARIUM SPRINGS HOME FOR CHILDREN: The county manager advised that Barium Springs needed to increase its charges per day for each resident. Currently, Iredell County pays $80 per child per day. The Barium staff has stated its costs are actually $120 per child per day. Recently, the county manager met with the Youth Home Advisory Board and explained the cost increases. It was agreed the number of children being served could be reduced from six to five per 90 day intervals at $95 per day. The county manager said an agreement would be written, and it would include a provision about the usage of a van owned by the county. REQUEST FOR APPROVAL OF A BID IN CONJUNCTION WITH THIRD CREEK DAM REPAIRS: Purchasing Agent Evie Caldwell and Project Managers Donald Basinger and Russell Bendel, of Applied Geosciences and Engineering, explained that it had previously been recommended that two or three dams out of the eleven in the Third Creek Watershed be repaired each year. It is recommended that flood control structures 18, 19, and 20 receive the following repairs. ¢ Repairs to the original spillway pipe and internal drains that transport water through the dam * Replacement of trash guards ¢ Beaver deterrents around the inlet structures * Installation of additional drains in the downstream embankment to intercept water seepage going through the earth embankment * Seeding of bare areas near the dam and along the emergency spillways Basinger said the structures were built in the 1950s and 60s for flood control measures, and occasional repair work was needed to counteract environmental changes. He said that if the structures were not maintained, they would eventually become weakened by major storms. REQUEST FOR REVISIONS TO THE EMPLOYEE SUGGESTION INCENTIVE PROGRAM: The manager said this program was approved in 1994. Over the years, suggestions have been submitted; however, few have been accepted. Revisions to the guidelines are recommended -- not only to increase participation, but to also recognize the employees trying to improve their work environments. Suggested revisions are: 1. Under “Types of Suggestions That Will Be Accepted” delete all wording except: suggestions which save time, labor, space, materials or cost without decreasing the level of county service. 2. Under “Suggestions Will Not Be Considered That” to delete the segment reading: Involve improvements that the employee or immediate supervisor can make through normal or customary action. 3. Recognition of all who participate in the suggestion program whether they earn an award or not. It is suggested that for those who submit a suggestion, but receive no award, that their names be held for a drawing to occur periodically (possibly quarterly). Five names would be drawn. Two will receive a $25 gift certificate and a polo shirt (with logo). The other three would receive a polo shirt. All employees who receive an award would also receive the polo shirt. DISCUSSION ON THE REFINANCING OF THE 1992 SPECIAL OBLIGATION BOND: Blumenstein said bonding experts had informed her it would be an opportune time to refinance the 1992 bond. Savings could be $600,000 to $700,000. It was the consensus of the board to allow Ms. Blumenstein to proceed with the transactions. ADJOURNMENT: Chairman Haire adjourned the briefing session at 6:35 p.m. Approved: _ “5, 1494 tu l AA ye Zi Cferk to the Board / File: June | 1999 Budget & Briefing Mtgs IREDELL COUNTY BOARD OF COMMISSIONERS MINUTES JUNE 1, 1999 The Iredell County Board of Commissioners met in Regular Session on Tuesday, June 1, 1999, 7:00 p.m., in the Iredell County Government Center (Commissioners’ Meeting Room), 200 South Center Street, Statesville, NC 28677. Present: Chairman Sara K. Haire Vice Chairman Steve D. Johnson Tommy E. Bowles Alice T. Fortner Alice M. Stewart Staff Present: County Manager Joel Mashburn, County Attorney Bill Pope, Finance Director Susan Blumenstein, Planning Supervisor William Allison, Inspections Director Lynn Niblock, and Clerk to the Board Jean Moore. CALL TO ORDER by Chairman Haire INVOCATION by Commissioner Bowles PLEDGE OF ALLEGIANCE TO THE FLAG ADJUSTMENTS OF THE AGENDA MOTION | by Chairman Haire to adjust the agenda by: Additions: @Request by Mr. Steve Wardell to speak in reference to the Exotic/Wild Animal Ordinance ® Resolution Seeking Upset Bids for the Sale of a Dwelling Located at 2609 Ebony Acres, Statesville, NC © Request for Adoption of a New Fee Schedule for Inspections Effective July 1, 1999 VOTING: Ayes - 5; Nays - 0. MR. BOB BARBER, PROPRIETOR OF THE PET PRO’S SHOP LOCATED IN SIGNAL HILL MALL, IN REFERENCE TO THE WILD/EXOTIC ANIMAL ORDINANCE: Barber suggested the board postpone action on the exotic animal ordinance until further study was done. He submitted a petition and said it had 560 signatures from individuals recommending that a committee be appointed to review the matter. The committee would then make a recommendation to the board of commissioners. MR. STEVE WARDELL IN REFERENCE TO THE WILD/EXOTIC ANIMAL ORDINANCE: (Mr. Wardell had previously telephoned and requested to address the board; however, he was not present at the meeting.) SPEAKERS IN REFERENCE TO THE IREDELL COUNTY FY 1999-00 BUDGET: Chairman Haire declared the meeting to be in public hearing session. Mark Lancaster regarding the Lake Norman Marine Commission: Lancaster said the marine commission had requested $18,727 for FY 99-00 funding. He said it would take this amount from each participating county to accomplish the commission’s goals. Lancaster requested more law enforcement officers for the lake area. Ralph Staley regarding schools: Requested the commissioners look at the Iredell-Statesville School System’s budget request, and set the tax rate at an amount that would meet the needs of the county. Pat Loudermilt regarding schools: Requested the commissioners retain a low tax rate, but to fund the school system’s needs. Cited several problems at Scotts School, e.g., sewer problems. Cliff Homesley regarding schools: Mentioned interest rates were low and it was time to build new schools. Cited several problems, e.g., leaking roofs, too many mobile units. Joe Hudson regarding schools: Mentioned the recent OR-Ed report and said he didn’t want children having to attend schools in shifts. He requested that a plan be adopted for the funding of school needs since there was already a study (OR-Ed). Joe Kopp regarding schools: He mentioned several problems at Wayside School. Some were: *Termite damage * Leaking roof for eight years * Ceiling tile has fallen on students ¢ Five mobile units are in use * Children do not have a classroom and must use the gym -- even when physical education is taking place for other students (he said the students in the gym had to take tests while music was played for others * Outside walkway shelters leak * Bathrooms are located outside of the buildings. Rebecca Porter regarding Wayside School: Mentioned student growth and the need for more teachers. She also discussed the need for better teacher supplements and benefits since adjacent counties had better employment packages. Barbara Cella regarding schools: Mentioned the amount of population growth at the schools in the southern end. She talked about 12 teachers at Brawley who were “on carts.” She explained by saying there were no available rooms so the teachers had to move from area to area with their educational materials on carts. She also mentioned the need for more library books. Susan Wise regarding schools: Mentioned the excellent staff at Wayside School who worked in poor conditions, e.g., bugs (termites) and windows that do not close properly. She mentioned the school faculty had donated $49,000 to the school that had been obtained from the ABC exemplary rating. She said the faculty was not required to donate the money to the school, but they felt the need was so severe that this was the best usage of the money. Michael Fox regarding schools: He mentioned the need for more books for the school libraries. Laurel Andrews regarding schools: Mentioned how much the parent/teacher organizations had to do for the schools, e.g., purchase playground equipment, soap, facial tissues. Requested the schools be funded adequately. Lisa Pogue regarding ROTC units at the schools: Advised that ROTC programs were constructive and learning opportunities for high school students. Mentioned the school officials were having to reduce the instructor’s contracts due to the lack of funds. She said Iredell County had excellent programs, but if a high school ever lost a program, it could not be returned to a site. Bob Privette representing senior citizens: Suggested the General Assembly approve legislation for a sales tax to be directed for the building of schools. He said senior citizens comprised the majority of taxpayers, and it was becoming increasingly more difficult for them to pay for the necessities of life, e.g., prescription drugs, doctors’ appointments, and insurance. Pete Varvaris regarding schools: Stressed the need to adequately pay teachers. He said they had much responsibility. He said schools shouldn’t be looked at as a cost, but as an investment. Barry Redmond regarding schools: Suggested that two or three cents be added to the current 45¢ and designate it for schools. Mentioned the growth occurring at most all schools. He said his occupation was a school principal and he worked 65 to 75 hrs. per week. Redmond said he would compare his salary and hours with anyone interested. Pam Klaene regarding schools: Mentioned the need to have a tax rate that adequately funded the schools. She mentioned the average teacher’s age was 50 and it would become increasingly more difficult to find teachers unless more pay and benefits were provided. She mentioned that math and science teachers were already almost impossible to find. Ron Berst regarding schools: Stated the school children of Iredell County were being cheated of an education. Bill Thunberg regarding schools: Mentioned the county had protected its credit worthiness. He mentioned that sales taxes were regressive and didn’t feel they should be used to build and fund schools. Encouraged the commissioners to adequately fund the schools. Joey Glowaki regarding schools: Demanded that the school system be funded. He said he thought that parent/teacher organizations were being relied on too much. Mentioned that Mt. Mourne Elementary had four bathrooms that were inoperable. He also mentioned safety concerns at the school, e.g., exposed wiring and a public address system that didn’t work. Maggie Valyo regarding schools: Requested more school funding. Cindy Bishop regarding schools: Requested that the tax rate not be lowered. She said there were no “frills” in the school system’s budget request. She said she had respect for the retirement community and their needs, but the school needs just didn’t happen over night. No one else desired to speak, and Chairman Haire adjourned the public hearing for a rezoning Chairman Haire declared the meeting to be in public hearing session. REZONING REQUEST: ESTHER AUSTIN CROSBY, CARLTON E. & MELISSA GALLIHER, AND RANDY A. & JANET GALLLIHER PROPERTIES, CASE NO. 9905-2 (R-20 SINGLE FAMILY RESIDENTIAL TO HB, HIGHWAY BUSINESS DISTRICT): Allison explained that the petitioners desired to rezone properties from Single Family Residential District to Highway Business. The properties (five acres) are located on Carl Austin Road; more specifically identified as PIN#4756-17-1964, 4756-08-8010, 4756-07-6914. Allison continued by saying the entire tract of land was surrounded by commercially zoned property owned by the Statesville Auto Auction and was not conducive for residential use. The planning staff has recommended approval and the planning board on May 5, 1999, unanimously recommended approval. No one else spoke regarding the request. Chairman Haire adjourned the public hearing. MOTION] by Commissioner Fortner to approve the rezoning request of Case No. 9905-2 from R-20 Single Family Residential to HB, Highway Business District. VOTING: Ayes - 5; Nays - 0. Chairman Haire declared the meeting to be in public hearing session. REZONING REQUEST: NORTH CAROLINA SERVICES CORPORATION d/b/a STATESVILLE AUTO AUCTION, CASE NO. 9905-3 (HB (CUD), HIGHWAY BUSINESS CONDITIONAL USE DISTRICT TO HB, HIGHWAY BUSINESS DISTRICT): Allison explained that applicant Gary Edwards, representing the Statesville Auto Auction, desired to rezone a portion of property from HB(CUD), Highway Business Conditional Use District to HB, Highway Business District. The proposed use would be for anew reconditioning facility and vehicle storage. The location of the property (27 acres) is off Auction Lane at the auto auction; more specifically identified as a portion of PIN# 4756-28-1104. Existing land use is commercial and surrounding use is commercial and institutional. Allison said the planning staff recommended approval of the request since the auto auction owned property on three sides of the tract, and the NC Department of Corrections owned the remaining site. He continued by saying the auto auction had the property rezoned ten months ago for auto storage, but now needed to utilize the area for a reconditioning facility. The proposed building would be more than 1500' from any houses (excluding the Galliher property) and wil be limited to access off of Auction Lane. The initial conditions associated with last year’s request will still apply to the outer perimeter of the auto auction’s property. On May 5, 1999, the planning board unanimously recommended approval in a 10-0 vote. Eddie Gaines, the attorney representing the auto auction, offered to answer any questions. No one else spoke and Chairman Haire adjourned the public hearing. MOTION) by Commissioner Johnson to rezone Case No. 9905-3 from HB (CUD), Highway Business Conditional Use to Highway Business District. VOTING: Ayes - 5; Nays - 0. Chairman Haire declared the meeting to be in public hearing session. REQUEST FOR AN AMENDMENT TO THE IREDELL COUNTY LAND DEVELOPMENT PLAN & REZONING REQUEST: RONALD L. CHRISTIE & DORIS C. MYERS PROPERTIES (CONCRETE SUPPLY COMPANY, AGENT), CASE NO. 9905-4 (RA, RESIDENTIAL AGRICULTURAL DISTRICT TO M-2 (CUD) & GB, HEAVY MANUFACTURING CONDITIONAL USE DISTRICT & GENERAL BUSINESS DISTRICT: Planning Supervisor Allison said this request pertained to property (13 acres) located on Houston Road near I-77; more specifically identified as PIN#4740-98-5449 & 4740-98-2495. The applicants would like to have the property rezoned from RA, Residential Agricultural to M-2 (CUD) & GB, Heavy Manufacturing Conditional Use District and General Business District along with an amendment to the land development plan for the construction/operation of a concrete plant and any other uses in the General Business District. The existing land use is residential and surrounding use is residential and commercial. Allison said the staff had no objections to amending the plan to include the property as commercial; however, the recommendation of a manufacturing use (concrete plant) would be inconsistent. Therefore, the staff has recommended denial. On May 5, 1999, the planning board recommended an amendment to the land development plan by a 6-4 vote. Also in a 6-4 vote, the board approved the rezoning request. John Greene, the attorney for the petitioners, said he realized a church was nearby and the proposed concrete plant would not operate on Sundays. Ray Ledford, President of Concrete Supply Company, shared information about his company’s operations. The sole product is ready-mix concrete. The company has three plants in Charlotte. Henry Batten, Vice President of Finance for the company, said the plant layout was designed to reduce dust. Also, a vacuum system was used for dust removal. Doris Myers, one of the owners of the property, said she and her brother desired to sell the property. She mentioned the land had been inherited and had been split off from other property in the 1950s and 60s for I-77. In time, neighbors started selling adjacent properties and rezonings started to occur. Bud Carrigan (opposition) said the proposed plant would have an adverse affect on the Ostwalt Baptist Church congregation. He suggested the plant locate in a business park and not near the church and parsonage. Gary Sherrill (opposition) said he recently built a deck to his home ind his view would be the proposed plant. He said he didn’t want noise, and he didn’t want dust. Sherrill said he visited other plants owned by the company and all of them were dusty and noisy. He said Houston Road was not capable of handling the traffic that would be associated with the company. James Van Hoy (opposition) advised he was a member of the church and if the company located at the site, the congregation would have to curtail some its activities. Jim Miles (opposition) said he was the pastor of the church and he asked individuals in the audience to stand that were in opposition to the rezoning. Approximately 35 people stood up. Miles said the church was increasing in membership and one of its missions was out-reach. He said the out-reach was accomplished by activities not necessarily held on Sundays. Lillie Mayhew (opposition) said she opposed the rezoning because of the dust issue. She also had concerns for the neighborhood children. Ronnie Christie, an owner of the property, said traffic should not be an issue because it was already at the Exit 42/1-77 location. No one else spoke regarding the matter, and Chairman Haire adjourned the public hearing. Commissioner Bowles asked the planning supervisor when the petitioners could reapply for another rezoning if the request failed. Allison said they would have to wait one year, but if they asked for the identical rezoning, they would have to wait two years. Mr. Allison said it was possible to rezone the property to General Business at the meeting (June 1, 1999); however, that designation would not accommodate the concrete plant. Commissioner Fortner asked the company representatives if they had tried to locate property in an industrial plant. Batten said he had talked to Melanie O’Connell Underwood (economic developer for the county); however, there were no sites available. MOTION | by Commissioner Fortner to deny the request for rezoning in reference to Case No. 9905-4. VOTING: Ayes - 5; Nays - 0. Mrs. Fortner advised the company representatives that she hoped a suitable location could be found in Iredell County, because she felt the business would be a good corporate citizen. ADMINISTRATIVE MATTERS SECOND READING OF AN ORDINANCE REGULATING THE KEEPING OF WILD AND EXOTIC ANIMALS DANGEROUS TO PERSONS OR PROPERTY WITHIN IREDELL COUNTY: |MOTION| by Chairman Haire to approve the ordinance as presented. Commissioner Johnson offered a {substitute motion] to postpone the adoption of the ordinance and to proceed with the appointment of a committee to create an ordinance to regulate the animals as compared to a ban. SUBSTITUTE MOTION VOTING: Ayes - 2 (Bowles/Johnson); Nays - 3. ORIGINAL MOTION VOTING: Ayes - 3; Nays - 2 (Bowles/Johnson). The adopted ordinance in its entirety is as follows. AN ORDINANCE REGULATING THE KEEPING OF WILD AND EXOTIC ANIMALS DANGEROUS TO PERSONS OR PROPERTY WITHIN IREDELL COUNTY WHEREAS, the board of commissioners is concerned for the safety and welfare of all citizens of Iredell County, as well as the safety and welfare of wild animals and desires to enact an ordinance prohibiting the keeping of wild and exotic animals dangerous to persons and property in Iredell County pursuant to Article 6 Chapter 143A of the General Statutes of North Carolina. I. The following definitions shall be added to Sec. 3-1 of the Iredell County Code: Wild Animals Dangerous to Humans and Property. Wild animals are any animals not normally domesticated. For purposes of this chapter, wild animals are deemed inherently dangerous. They are deemed as such because of their vicious propensities and capabilities, the likely gravity of harm inflicted by their attack and unpredictability despite attempts at domestication. The category of wild animals includes but is not limited to: 1. Members of the Canidae family such as wolves, coyotes, and hybrids of those breeds. 2. Members of the Ursidae family which includes any member of the bear family or hybrids thereof. 3. Members of the Felidae family such as wild cats, cougars, mountain lions, or panthers. This definition of wild animal will replace the existing definition in Section 3.1 of the Iredell County Code. Exotic Animals Dangerous to Humans and Property. Exotic animals are also considered to be inherently dangerous for purposes of this chapter. Like wild animals, exotic animals are dangerous because of their vicious propensities and capabilities, the gravity of harm inflicted by their attack, and unpredictability despite attempts at domestication. The category of exotic animals includes, but is not limited to: 1. Reptiles which are poisonous or constricting reptiles more than ten feet in length. 2. Nonhuman primates weighing greater than 25 pounds. 3. Members of the feline family other than domestic house cats, including, but not limited to, lions, tigers and leopards. 4. Reptiles which are members of the crocodile family, including, but not limited to alligators and crocodiles. Wild and Exotic animals do not include: 1. Wolf-dog cross breeds. 2. Foreign rodents such as guinea pigs, hamsters, ferrets, and chinchillas. 3. Members of the reptile and amphibian family not specifically mentioned above such as small lizards and iguanas, salamanders, turtles and frogs. . Vietnamese pot bellied pigs, and other members of the Suidae family, except wild boar and peccary. . Horses and other members of the Equidae family. . Cows and other members of the Bovidae family. . Deer and other members of the Cervidae family. . Domestic dogs and cats. These animals do not have dangerous propensities and pose no serious threat to the safety of persons and property within Iredell County. Section 3.8 (g) is to be amended to read as follows: II. Section 3.8 (g) Wild Animals and Exotic Animals. (1) This subsection shall apply to all animals defined as a wild or exotic animal in Section 3.1. Neither this subsection or any section of this chapter shall have the effect of permitting any activity or condition with respect to a wild animal native to the state which is prohibited or more severely restricted by the state statutes or the state Wildlife Resources Commission, or of permitting any activity or condition with respect to any animal which is prohibited or more severely restricted by federal statute or regulation. (2) It shall be unlawful for any owner or other person to possess or harbor a wild animal or exotic animal as heretofore defined within the county. (3) Exemptions: The following shall be exempt from this ordinance: a. Veterinary clinics and licensed rehab centers in possession of such animals for treatment or rehabilitation purposes. b. Any institution licensed by appropriate state and/or federal agencies that exists primarily to educate the public in the areas of science and nature. c. Bona fide traveling circuses certified by the United States Department of Agriculture and any non-resident carnivals and fairs are exempt for not longer than two weeks (14 days) per each separate location where such events are held within the County, per calendar year. d. Persons temporarily transporting such mammals or reptiles through the County, provided that such transit time shall not be more than 24 hours. e. Zoological parks, petting zoos and marine mammal shows licensed by the United States Department of Agriculture. Chapter 3 is amended to add Section 3-8 (h) as follows: Persons now in possession or control of animals defined as wild or exotic will have a period of 90 days from the date of enactment of this ordinance to dispossess such animals. Failure to dispossess within the given time will subject such owner to the penalties set forth in Section 3-19 of this chapter. CONSENT AGENDA MOTION] by Commissioner Stewart to approve the following consent agenda items. VOTING: Ayes - 5; Nays - 0. « REQUEST FOR APPROVAL OF A CONTRACT EXTENSION FOR RESIDENTIAL SERVICES WITH BARIUM SPRINGS HOME FOR CHILDREN " REQUEST FOR ADOPTION OF A RESOLUTION REQUESTING THE N.C. DEPARTMENT OF TRANSPORTATION TO FUND THE REALIGNMENT CONSTRUCTION COSTS FOR SR 1179 OAK TREE ROAD AND SR 1179 CANVASBACK ROAD WHEREAS, public safety is a prime objective of the Iredell County Board of Commissioners; and WHEREAS, an extreme traffic congestion problem has existed for a lengthy period of time at the intersection of SR 1179 Oak Tree Road and SR 1179 Canvasback Road; both roads being located off SR 1100 Brawley School Road; and WHEREAS, the referenced area has experienced a substantial amount of residential, commercial, and retail growth during the past few years; and WHEREAS, in 1996, Lake Norman Elementary School, located at 255 Oak Tree Road, Mooresville, N.C., officially opened to serve the crucial need for another educational facility in the community and today has a student body enrollment of over 1,000 students; and WHEREAS, the traffic congestion in the referenced area continues to worsen every day and is becoming increasingly more dangerous for general motorists, individuals working in the trucking 7 industry, and especially in the busing and transporting of school children. NOW, THEREFORE, BE IT RESOLVED THAT: The Iredell County Board of Commissioners respectively requests the North Carolina Department of Transportation to fund the realignment of SR 1179 Oak Tree Road and SR 1179 Canvasback Road at an estimated cost of $320,000. a REQUEST FOR THE RELEASE OF A LETTER OF CREDIT #97-140 IN THE AMOUNT OF $609,067 FOR THE WINDEMERE ISLAND SUBDIVISION AND BRIDGE (The planning supervisor advised that the surveying, utilities, roadway, and bridge improvement plans had all been completed.) = REQUEST FOR APPROVAL OF BUDGET AMENDMENT #s 47 - To Recognize Interest Earned on Bond Proceeds & Appropriate for Payment of Additional Capital Outlay for Schools 48 - To Recognize Revenues from Tax Overpayments & Appropriate for Refunds to Taxpayers 49 - To Recognize Additional Revenue from Reimbursements on Advertising Costs in the Tax Collectors Office 50 - To Recognize Additional Recording Fees & Appropriate for ROD’s Supplemental Retirement 51 - To Recognize Additional Sales in the Jail Commissary & Appropriate for Purchase of Goods to Sell 52 - To Recognize Additional Funds Received from the Crisis Intervention Program & Child Day Care & Appropriate for Expenditure 53 - To Recognize Additional Funds Received from Emergency Telephone Fees and Appropriate for 911 Telephone Service 54 - Health Care Benefits Fund: To Appropriate Additional Fund Balance for Claims Received in Excess of Budget Net of Revenues Received in Excess of Projections REQUEST FOR APPROVAL OF A THREE-YEAR AGREEMENT FOR PREPARATION OF THE COST ALLOCATION PLAN © REQUEST FOR APPROVAL OF A BID IN CONJUNCTION WITH THIRD CREEK DAM REPAIRS: (A more detailed explanation of the repair work can be found in the briefing minutes. The county staff and the Applied Geosciences and Engineering staff recommend the low bid submitted by Marvin Church.) Bids received were: Base Bid Marvin Church $185,669.60 Brown Utility 207,900.00 Tri-State Consultants 218,812.00 Dane Construction 365,664.25 Crowder Construction 500,458.30 The Marvin Church bid in the amount of $185,669.60 was approved. * REQUEST FOR APPROVAL TO ENTER INTO AN AGREEMENT FOR THE PUBLICATION OF AN OFFICIAL GUIDE OF IREDELL COUNTY (The county manager previously explained that Future 1“ Global, Inc., would provide 5,000 copies of the guide at no cost to the county. The company will pay for its costs through the sale of advertisements.) a REQUEST FOR REVISIONS TO THE EMPLOYEE SUGGESTION INCENTIVE PROGRAM (changes can be found in briefing minutes) = REQUEST FOR APPROVAL OF THE MAY 11, 13, & 18, 1999 MINUTES * RESOLUTION SEEKING UPSET BIDS FOR THE SALE OF A DWELLING LOCATED AT 2609 EBONY ACRES, STATESVILLE, NC 8 WHEREAS, on March 2, 1999, the Iredell County Board of Commissioners approved the purchase of several tracts of land located in the Ebony Acres Subdivision for the purpose of solid waste landfill expansion; and WHEREAS, Lot #9 of the referenced property has a dwelling located on the premises, which is in habitable condition; and WHEREAS, the referenced dwelling is described as being a one story, gable roofed, bricked exterior structure and as having 1,850 square feet arranged in three bedrooms, two baths, kitchen/dining, and living room area and can be located at 2609 Ebony Acres, Statesville, N.C., Tax Pin # 4754 51 3190; and WHEREAS, Iredell County finds the dwelling to be surplus to its needs and desires to dispose of the same; and WHEREAS, on May 28, 1999, a $5,000 offer was made by a county resident to purchase the dwelling and to remove the structure from the site. NOW, THEREFORE, BE IT RESOLVED THAT: 1. The Iredell County Board of Commissioners proposes to accept the $5,000 offer and hereby instructs the county staff to seek upset bids for the aforementioned dwelling with a stipulation in the required legal notice that all bidders shall be required to move said structure from the premises and assume all associated costs with the relocation. Any person may within ten (10) days from the publication date increase said bid by offering to do so in writing to the Clerk to the Board at P.O. Box 788, Statesville, N.C. As provided by N.C.G.S. 160-269, upset bids must raise the bid which is being considered by at least 10% of the first $1,000 and 5% of the remainder. Accompanying the bid offer there should be a 5% bid deposit. The bid period will remain open for the entire ten days. At the end of the ten days, ali qualifying bids will be examined and the highest bid will become the new offer. In case of identical high bids, the bid received first will be selected. All envelopes containing bid offers should be clearly identified as containing an UPSET BID OFFER. 2. All bidders will be required to submit a performance bond for the dwelling relocation. 3. All bidders must respect a lease agreement entered into on April 6, 1999, between Iredell County and a tenant until said agreement termination date of December 30, 1999. The successful bidder will then have 90 days to remove the dwelling from the premises. Should the current tenant be the successful bidder, it will be understood that the dwelling shall be removed from the premises no later than December 30, 1999. 4. The Iredell County Board of Commissioners reserves the right to reject any and all offers. * REQUEST FOR ADOPTION OF A NEW FEE SCHEDULE FOR INSPECTIONS EFFECTIVE JULY 1, 1999: (The new fee schedule is as follows.) 1. BUILDING PERMITS: 4, : ‘ An individual permit is required for each individual building | An individual permit is required for each individual building, or structure, or each unit or tenant space in multiple or each unit or tenant space in multiple occupancy buildings. occupancy buildings. Prices are per each mechanical unit. Heated space: $0.13 per sf. fito 16,000sf, over 16,000sf 1--5 ton or 1--150,000 BTUs $31.50 $0.0420 per sq. ft on balance of heated space 6--10 ton or 151,000-—250,000 BTUs $42.00 11-25 ton or 251,000—500,000 BTUs $52.50 Unheated space: $0.0840 per sq. fi to 16,000sf, over 16,000st over 25 ton or $00,000 BTUs $2.10 per ton or $0.0420 per sq. fi on balance of space per 12,000 BTUs (This area would include unfinished basements, porches, Gias piping $26.25 + $5.25 per outlet decks, unheated accessory buildings, unheated commercial Commercial ventilation systems (commercial hoods, dust storage buildings, etc.) systems, etc.) $52.50 Prefab fireplaces, floor furnaces, unit space heaters, gas Residential remodeling & moved buildings; appliances (logs, grills, ete.), unit exchange, additional $0.1050 per sq. ft ductwork, and other installations covered by Vol. HI $31.50 Commercial renovations with no structural changes, 5. PERMITS CERTIFICATES, ETC. REQUIRED BY commercial upfit. $3.4125 per $1,000.00 cost of the work FIRE CODE OR OTHER GOVERNMENT AGENCIES: $31.50 Mobile homes; single wide $157.50, double wide $210.00, triple wide $262.50 6. TANK PERMITS: $31.50 (per tank) Swimming pools; $31.50 7. PLANS REVIEW FEE: A plan review fee equal to 10% of Demolition permit; $52.50 (only valid for 60days) the estimated building permit fee is required for all plan Day care; $52.50 review, with a min. of $52.50. This fee will be applied to the Change of use permit for certificate of occupancy; $52.50 cost of the building permit when it is obtained. This fee will be Sign permits per sign: forfeited to cover the cost of the review process if the building Il to 100st $31.50 permit is not obtained within 6 months from the date of the 101 to 200sf $42.00 review over 200sf $52.50 2. ELECTRICAL PERMITS: An individual permit is required for each individual building or each unit or tenant space in multiple occupancy buildings, and any additional services such as house services, signs, etc. Fee based on amperage of the service (@) $0.2625 per amp. Residential service change $31.50 Saw service pole $31.50 Temporary construction power $52.50 (temporary power is issued for construction purposes only and is limited to lighting, heating & AC equipment, and GF1 protected outlets.) Temporary power is for 30 days only. May be extended an additional 30 days if justified for $52.50 per extension 3. PLUMBING PERMITS: An individual permit is required for each individual building, or each unit or tenant space in multiple occupancy buildings. $5.25 per fixture or trap. Water Heater (additional or replacement) $31.50 Sewer/Septic tic in $31.50 Gas piping $26.25 + $5.25 per outlet PLEASE NOTE All permit categories are subject to a minimum fee of $31.50. Any work, which is not covered in any permit category, will be priced “@) $3.4125 per $1,000.00 cost of the work. Should questions concerning value arise, building validation from Southern Building Code congress will be used. A $42.00 re-inspection fee will be charged for the first unnecessary (wasted) trip, and $52.50 for subsequent unnecessary trips for the same inspection. Work started without a permit will be charged a double fee for the first offense, and shall be tripled for additional offens-s by the same contractor. OTHER FEES COLLECTED BY THE INSPECTION DEPARTMENT: Zoning $31.50 Recovery fee $5.00 ENVIRONMENTAL HEALTH FEES Existing septic system $50.00 Type Tor Hi systems $175.00 Type HE systens $300.00 bype TV; V or Vi system $500.00 Sprinkler $0.0105 per sq. ft. $78.75 min. A non-refundable $32.00 application fee is charged on all END OF CONSENT AGENDA ANNOUNCEMENT OF VACANCIES OCCURRING ON BOARDS & COMMISSIONS SOCIAL SERVICES BOARD (1 announcement) MITCHELL COLLEGE BOARD OF TRUSTEES (1 announcement) JURY COMMISSION (1 announcement) MOORESVILLE PLANNING BOARD (1 announcement) NURSING HOME COMMITTEE (1 announcement) REGION F AGING ADVISORY COMMITTEE (2 announcements) REGION F EMERGENCY MEDICAL SERVICES ADVISORY COMMITTEE (1 announcement) APPOINTMENTS TO BOARDS & COMMISSIONS 1-CARE, INC., BOARD OF DIRECTORS (2 appointments): Commissioner Fortner nominated Rev. Anthony Cannon. No other nominations were submitted and Chairman Haire moved] to close the nominations, appoint Cannon by acclamation, and to postpone the remaining appointment until the June 15, 1999 meeting. VOTING: Ayes - 5; Nays - 0. CAROLINAS PARTNERSHIP (1 appointment): Commissioner Fortner nominated Sara moved! to close the K. Haire. No other nominations were submitted, and Chairman Haire nominations and appoint Haire by acclamation. VOTING: Ayes - 5; Nays - 0. IREDELL COUNTY PLANNING BOARD (3 appointments): Chairman Haire nominated Sandy McCurdy. Commissioner Fortner nominated Ed Bissell. Commissioner Stewart nominated David Sides and Max James. In accordance with the Rules of Procedure for the Board, Chairman Haire said the voting would occur at the next regularly scheduled meeting since there were more nominees than available appointment slots. CENTRALINA WORKFORCE DEVELOPMENT BOARD (1 appointment): Chairman Haire [moved] to postpone this appointment until the June 15, 1999 meeting. VOTING: Ayes - 5; Nays - 0. US W. LOW LEVE VE W. E MANA NT BOARD (1 appointment): Chairman Haire |moved! to postpone this appointment until the June 15, 1999 meeting. VOTING: Ayes - 5; Nays - 0. ADULT CARE HOME COMMITTEE (1 appointment): Chairman Haire moved to postpone this appointment until the June 15, 1999 meeting. VOTING: Ayes - 5; Nays - 0. ADJOURNMENT: Chairman Haire moved to adjourn the meeting to Thursday, June 3, 1999, 7:00 p.m., in the Iredell County Government Center, 200 South Center Street, Statesville, NC for the purpose of continuing the discussion on the FY 1999-2000 budget. VOTING: Ayes - 5; Nays - 0. Approved: ae CDlim Cade Clerk to the Board IREDELL COUNTY BOARD OF COMMISSIONERS BUDGET MEETING MINUTES JUNE 3, 1999 The Iredell County Board of Commissioners met for a 1999-00 budget meeting on Thursday, June 3, 1999, 7:00 p.m., in the Iredell County Government Center (Commissioners’ Meeting Room), 200 South Center Street, Statesville, NC 28677. Present: Chairman Sara K. Haire Vice Chairman Steve D. Johnson Tommy E. Bowles Alice T. Fortner Alice M. Stewart Staff Present: County Manager Joel Mashburn, Finance Director Susan Blumenstein, and Clerk to the Board Jean Moore. CALL TO ORDER by Chairman Haire INVOCATION by Commissioner Johnson DISCUSSION ON COUNTY-WIDE FIRE TAX: Nolan Shumaker, Deputy Chief of the Union Grove VFD; Wayne Mayberry, Chief of the Monticello VFD & President of Firemen’s Association, along with several county firemen were present at the meeting. Shumaker said the firemen had concerns about the board’s decision to reduce the county-wide fire tax from $ .05 to $ .0375. He said there had been an effort to develop a funding plan for the departments while at the same reducing debt. Also, plans were being reviewed for the installation of water hydrants in the county. Shumaker said the departments wanted to reduce their debts, but could not if the tax was lowered. He went on to say that in year 2000, he didn’t feel the commissioners would increase any taxes because it would be election time. Shumaker referred to the June 3, 1999 resignation letter from Don Parker, a member of the Fire Tax District Board. He said Parker had resigned because he didn’t feel the commissioners were paying any attention to the fire tax board’s recommendations. (Parker’s letter is incorporated into the minutes by reference as Attachment B.) Commissioner Bowles acknowledged the Fire Tax District Board had recommended to leave the tax at five cents. He continued by saying 1999 was a revaluation year and, historically, the commissioners had always adjusted the tax rate to “ease the burden on the taxpayers.” Typically, the tax rate was reduced until it was revenue neutral, then, inflation was factored in. Bowles said, after this, the tax rate was established. Mr. Bowles said the manager had proposed that every VFD be funded somewhere between a three to five percent increase, but this did not include last year’s capital needs. Using the manager’s recommendation, the fire tax board would have then been able to put about $322,000 in unappropriated fund balance. Also, $400,000 could have been reserved for truck purchases. Bowles continued by saying that in 1996 the fire tax rate was three cents. At that time, he was on the fire tax board and appeared before the board of commissioners requesting an additional $300,000 for fire services. With this amount, the fire tax rate would have been about four cents. He said he had hoped the $300,000 would be used to pay off debt. Bowles said that when he went of the fire tax board in 1996, the tax rate had increased by two cents. The two cents would have been approximately $600,000. He continued by saying that in the two years the tax rate had been five cents, the debt had grown from $1 million to $2 million. Shumaker said the VFDs had not been able to pay off any debt because they had been so far behind to begin with. Now, they had adequate equipment. He continued by saying the departments in the past had been forced to buy cheap “budget buster” trucks. The county manager shared the following information regarding the change in fund balance for the county-wide fire district during the past few years. Fund Balance July 1, 1997 $221,228 July 1, 1998 543,460 July 1, 1999 (estimated) 724,320 Amount Budgeted for trucks 99-00 $158,500 Amount Reserved for Trucks 401,625 (.01) Amount Reserved 322,695 Proposed Budget FY 2000 $1,699,500 Fund Balance as a % of Proposed Budget 42.60% The manager said that if the tax rate changed from his recommended $ .0375 up to $ .05, the fund balance would be $1,226,320 or 72% of the appropriated budget. Mr. Shumaker reiterated that the VFDs and the Fire Tax District Board now had plans to reduce the debt. He referred to the letter by Mr. Parker (Attachment B) and a proposal on the cost and operation of the county fire service (incorporated into the minutes and referenced as Attachment oy Commissioner Stewart said she did not think Mr. Parker would resign if he was assured the board of commissioners would respect the decisions being made by the fire tax board. Commissioner Johnson referred to the ad hoc committee that had been proposed to establish standards and guidelines for the VFDs. He said he thought this was a good idea. MOTION jby Commissioner Fortner to reconsider the vote made on June 1, 1999 regarding the county-wide fire tax rate. VOTING: Ayes - 4; Nays - 1 (Bowles). MOTION; by Commissioner Johnson for the county-wide fire tax to remain at five cents and that the additional revenue be used to reduce the existing indebtedness, purchase fire hydrants, and to set aside the funds in the capital reserve fund. At the end of each year, the tax board will be required to appear before the board of commissioners and disclose the amount of indebtedness that has been reduced that year. VOTING: Ayes - 5; Nays - 0. Commissioner Stewart discussed the need for someone to inspect the hydrants upon installation. She also mentioned the suggestion about consolidated equipment purchasing and the resulting cost savings. Commissioner Fortner said the county did not have adequate personnel to accomplish the purchasing for the VFDs. Mashburn said if the county purchased the hydrants, that probably a county staff person would at least do this purchasing. (Continuation of discussion on county departmental budgets for 1999-00) Inspections: No changes Planning: No changes Library: The manager said nothing was included in the budget for a branch library in Mooresville. No changes from manager’s recommendation. Recreation: No changes. Commissioner Johnson said the supplies line item was increased due to the National Guard working at the Stumpy Creek site. Johnson said the Recreation Advisory Board would soon make a recommendation on one of the Duke Power access areas. One site has potential, and it is located off Buffalo Shoals Road. East Alexander Fire District: Same tax rate recommended ($ .0425). Mt. Mourne Fire District: The current tax is $ .035 and the proposed rate is $ .0275. It was mentioned that this VFD had a fund balance of over $200,000. Bowles and Haire said the VFD wanted to build a new building. Shepherds Fire District: Current tax rate is $ .03 and the proposed rate is $ .0225. Blumenstein said the VFD had a fund balance over $200,000. Bowles said this department also wanted to construct a new building. Capital Reserve Fund/Parks Reserve Fund/Heaith Care Benefits Fund: Blumenstein explained these items. Solid Waste Enterprise Fund: The manager said rate increases were proposed for the disposal of shingles, non-friable asbestos, the household waste fee, and the elderly exemption fee. He also said $245,000 had been added to the budget for engineering costs associated with the Phase iil landfill cell. IREDELL-STATESVILLE SCHOOL FUNDING: Commissioner Fortner said the manager’s proposed ad valorem tax was $ .435, and he had left the school funding decision up the board of commissioners. She added that on June 1, 1999, the Iredell-Statesville system had requested a letter of intent for the construction of Phase II and III for the K-8 school on Perth Road and for a new southern high school. Commissioner Bowles added the system was also requesting 2.62 million in capital funding for replacement of the administrative annex. He said he was not willing to address this need until the children could be moved out of mobile units. He said that if administration needed space they could lease. A discussion was then held on the different ways that could be used to fund school needs, i.e., General Obligation Bonds, Certificates of Participation, and direct placement loans. The manager said that to equalize the tax rate with revaluation, the tax rate would be 41¢ and this had an allowance for growth. The county manager also said the debt service just to complete Phase II & Ill for the Lakeshore School would take about “a penny and half.” MOTION] by Chairman Haire to appropriate $4,300,525 to fund the debt service for Lakeshore Middle School-Phase II/III, a new southern high school, and an addition to the Mooresville High School. VOTING: Ayes - 2 (Haire/Fortner); Nays -3 (Bowles/Johnson/Stewart) MOTION| by Commissioner Bowles to increase funding to the school system as long as the tax rate did not exceed 45¢ and for the funds to be used for Lakeshore Middle School - Phase I/II and any money remaining to be used for the new southern high school (planning & site grading). Chairman Haire said she would vote for the motion only because “it was the best one on the table.” Commissioner Fortner said she would not vote for the motion because, “‘it is a slap in the face to the school system.” Commissioner Johnson said there was a tax increase even at $ .435. Commissioner Bowles said he would make a motion for the tax rate to be 55¢ if he had an assurance that prayer would be put back in schools and the “truth of the word of God would be put back into schools.” VOTING: Ayes - 2 (Bowles/Haire); Nays - 3 (Fortner/Johnson/Stewart) ADJOURNMENT: Chairman Haire adjourned the meeting at 10:05 p.m. NEXT MEETING: June 15, 1999, 5:00 p.m., agenda briefing and 7:00 p.m., for the regular meeting. Clerk to the Board To: Sarah Haire June 3, 1999 ATTACHMENT B cc:Alice Stewart,Steve Johnson, Alice Fortner, Tom Bowles I was disappointed to hear of your decision to lower the fire tax rate in spite of the detail presentation we made to to the commissioners last week. We presented plans to: *Reduce county indebtedness thereby reducing interest expense and providing funds for future major expenditures. *Plans to consolidate purchases and standardization of equipment, again major reduction of expense. *Plans for review of fire hydrant installation to provide better fire protection as well as significant reduction of the premiums for taxpayers home owners insurance *Plans to recognize and assist our volunteer fire fighters for their out of pocket expense and to address the continual problem of attracting new volunteers. *Plans to re-do an out of date study that is being used as a basis to commit to major expenditures for equipment. *Plans to begin financial planning for the future. All of these projects were to be addressed by both the fire commission and a select group of 5 members of the Iredell County Firemens Association appointed by the President of the association. This group has met and determined the overall proposal that was presented to you. To achieve such major improvements as described, it is imperative to have the co-operation of this group. The current members of the fire commission, and Alice Stewart as our assigned commissioner, have been able to develop an environment of trust and respect with the firemen that has not existed in the past that would allow for accomplishment of these objectives This year provided a great opportunity to move forward and achieve major improvements in all the areas addressed. It is regretful that your decision will not support our program and in my opinion is a dis-service to both our taxpayers and our volunteer firemen. To have allowed commissioner Bowles to convince you to lower the tax base, take a wait and see attitude for a year, let things further deteriorate and then maybe push it back up, will accomplish nothing except further delay these needed improvements as well as destroy the co-operative effort of the fire commission and fire departments. Either you believe in the plans we presented to you and trust that we are serious about achieving the objectives or you don’t. Nothing is gained by waiting a year to begin debt reduction and putting cost reduction programs in place. You openly express a desire to reduce the counties over $2 million in fire truck debt, but instead of using the revenue generated by the additional $1.25 for this purpose, as suggested by commissioner Johnson, you propose we don’t collect this at all, let further interest and debt accumulate another year and then raise the rate back. Commissioner Bowles stated that the debt over the last few years has increased dramatically. What is the surprise? What would you expect? And more important what do you think will continue to happen this year and every year there after until you finally face up to the facts. You can not continue to replace 20 to 25 year old equipment and/or add new requirements with out any capital budget unless you increase debt. We have been discussing this for years without success. We now have an opportunity to finally address the problem and provide adequate funding but you have decided to go back, wait a year and do nothing. Do you really believe that by lowering the tax collection for fire service you will reduce debt and provide for the future? It is with deep regret that I feel your decision is not in support of the fire commission and our objectives nor do I believe it is in the long range best interest of our tax payers. To openly desire debt reduction on one hand, propose a short term reduction of revenue and then propose possibly raising it up again next year, is in my opinion not a solid foundation for achieving success and building trust with the participants | have devoted many hours to the fire commission and was glad to do so as long as we appeared to be making progress. The last year, with the current make up of the fire commission, we have made tremendous strides towards achieving potential major improvements in both cost and effectiveness of our contracted fire service. Your decision shows either lack of support for this commission or lack of understanding. In either case | find it no longer possible for me to continue effectively serving as a member of the commission and regrettably submit my resignation effective immediately. | thank you for the opportunity to serve as a fire commissioner over the last 8 years and wish the commission success in the future. Glue Rb Don Parker, Member Iredell County Fire Tax District Board ATTACHMENT C Proposal to the Iredell County Fire Commission The following proposal is our idea concerning the cost and operation of the fire service of Iredell County. We believe it to be a way to assure that all taxpayers in Iredell County receive as closely as possible the same level of fire protection. This we believe should be the goal of the Fire Commission and the Fire Departments. We propose that a committee consisting of one Chief Officer from each department listed below, as well as one person appointed by the Fire Commission, work together to establish a uniform set of standards and guidelines for all Iredell County Fire Departments that receive tax funding from the citizens of this county. Those departments are Central, Cool Springs, Ebenezer, Harmony, Union Grove, West Iredell, Trinity, Monticello, Wayside, Troutman, Shepherds, Lake Norman, South Iredell, Mount Mourne. This committee will address the following, but are not limited to these areas alone. Fire Apparatus- cost, construction of, type of, this will include pumpers, tankers, brush units, aerials, service units. This is to set a minimum standard for each type of unit. Attachment C continued Fire Equipment- type, compatibility with all departments, cost estimates for equipment that is used by all departments. example: SCBA. Group purchasing Equipment Testing- SCBA, hose, ladders, pumps. ISO Ratings- What rating could every department achieve State Fire Reports- every department reporting on a regular basis Fire hydrants- cheaper than tankers, areas in need of and ways to fund them Fire department mergers- are there to many departments, would combining some be of an advantage to the taxpayer Out of county departments- can in-county departments serve these areas Fire Station relocation- would some districts be better served if station moved Paid Personnel- How, When and Where With in put from every department, everyone would be part of the solution. Proposal for funding of fire departments of the Iredell County Fire Service District for the fiscal year 1999 - 2000. All fire departments will submit to the Iredell County Fire Commission a letter Stating what the total cost for the department to Operate for the fiscal year starting July Ist, 1999. The figures submitted will be compared to the past year total of each department. Those departments that show an increase of more than 5% over their last total will be required to appear before the Fire Commission to explain and/or justify the reason for the higher increase. The Fire Commission will have the responsibility of approving or denying any increase of more than the previously stated 5%. This proposal is for the 1999 - 2000 year only, IREDELL COUNTY BOARD OF COMMISSIONERS BRIEFING MINUTES JUNE 15, 1999 The Iredell County Board of Commissioners met for an agenda briefing on Tuesday, June 15, 1999, 5:00 p.m., in the Iredell County Government Center (South Wing Conference Room), 200 South Center Street, Statesville, NC 28677. Present: Chairman Sara K. Haire Vice Chairman Steve D. Johnson Tommy E. Bowles Alice T. Fortner Alice M. Stewart (arrived at 5:20 p.m.) Staff Present: County Manager Joel Mashburn, Finance Director Susan Blumenstein, Tax Collector Joe Ketchie, County Assessor Brent Weisner, Planner Jim King, Library Director Steve Messick, DSS Director Don Wall, Solid Waste Director Ron Weatherman, Purchasing Agent Evie Caldwell, Inspections Director Lynn Niblock, Health Administrative Officer Bill Griffith, and Clerk to the Board Jean Moore. CALL TO ORDER by Chairman Haire UPCOMING MEETING WITH ARCHITECTS IN REFERENCE TO THE NEW AGRICULTURAL BUILDING: The county manager requested that the board members attend a meeting on July 13, 1999, at 4:00 p.m., for the purpose of hearing architectural ideas for the new agricultural center. REQUEST FOR CONTINUATION OF THE JOINT AGREEMENT FOR THE HOME CONSORTIUM: County Planner Jim King said the home consortium’s lead agency came before the commissioners in 1997 and requested that Iredell County join in order for the City of Statesville and the Town of Mooresville to participate. The county joined, but chose not to actively participate. Mooresville and Statesville have received funds for several projects. The 1997 agreement is now ending, and a request has been made for the county to continue. Letters encouraging Iredell County to participate have been received from the mayors of Mooresville and Statesville and also from the Chairman of the Cabarrus County Board of Commissioners. Bob Johnson, City of Statesville, added that no funds were being requested of the county. He said the funds came from the U.S. Department of Housing and Urban Development and the state of North Carolina. The funds are channeled to the municipalities and then are loaned to provide housing in lower income neighborhoods. Deeds of Trust are written for all of the housing structures. REQUEST FOR RELEASE OF TWO CASH BONDS: County Planner Jim King recommended the release of a cash bond for the Laurel Grove Subdivision since the seeding has been completed. In addition, he recommended the release of a bond for the Westwinds Subdivision Phase II & III since the paving, seeding, and landscaping have been completed. REQUEST FROM IREDELL COUNTY LIBRARY FOR PERMISSION TO APPLY FOR EZ-LSTA BASIC EQUIPMENT GRANTS: Library Director Messick along with Teresa Lynch (Librarian II - Information Technology) advised that no matching funds were needed to apply for the $3,375 grant. The funds wiil be used for two computers to be located in the James Iredell Room. REQUEST FROM DSS FOR ADOPTION OF BUDGET AMENDMENT #55 FOR THE TRANSFER OF LAPSED SALARY FUNDS TO CONTRACTED SERVICES: DSS Director Wall said a staff attorney began work on June 7, 1999. He mentioned the department had to rely on contracted legal representation after the previous staff attorney resigned for a position in Mecklenburg County. Commissioner Fortner asked what type of services were provided by the attorneys. Wall said the work was primarily in the child support division although legal work was needed for other DSS areas. He added that the amendment was for $58,727 and of this amount, $31,395 would come from federal and state money. REQUEST FROM DSS FOR APPROVAL TO LEASE, RATHER THAN PURCHASE, AN IMAGING SYSTEM: The purchasing agent said the lease would be for 36 months. After this period of time, the imaging system will be returned to the lessor. A newer model will then be obtained. First Citizens Bank has offered the best leasing price ($6,110 per month, paid quarterly). It is requested that the county manager be allowed to sign the leasing documents. REQUEST FOR ADOPTION OF A RESOLUTION TO ENCOURAGE AND SUPPORT LEGISLATION FACILITATING LANDFILL GAS RECOVERY PROJECTS IN THE STATE OF NORTH CAROLINA: Ron Weatherman, the Solid Waste Director, said the landfill produced about a million cubic feet of methane gas per day. Enerdyne, Inc., has been trying to extract the gas for about two years. Industries clean and then reuse the gas. Weatherman said Iredell County was one out of eleven counties in the entire state that had gas recovery projects. Currently, legislation provides for one company to provide gas extraction services at an individual landfill. The proposed resolution will allow up to ten companies. Weatherman said he eventually planned to run the solid waste balers on methane gas. REQUEST FOR APPROVAL OF THE MAY REFUNDS AND RELEASES: The county assessor advised that everything was in order for approval of the May tax refunds and releases. Commissioner Johnson said he had received an inquiry about an exemption for Harvest Baptist Church. The county assessor said he would check on the matter. DISCUSSION ON THE POSSIBILITY OF SEEKING CITY WATER SERVICES FOR THE COUNTY FACILITIES LOCATED ON TWIN OAKS ROAD (Maintenance Dept., Animal Shelter, & Crossroads Social Club House (formerly the Youth Home): Weatherman said June and December were the two months that tests were done at the old landfill to determine if any contamination had occurred. He said the state had advised of problems with an up-gradient well located in the front yard of the present animal shelter. Jim Vernon, the support services director, explained that city water was only four tenths of a mile away from county property. He added that he was uncertain of tap fees, but he predicted it would cost about $50,000 to extend an eight-inch water main to the present maintenance department. The county manager said the staff was requesting permission to research the possibility of connecting county property located near the old landfil! site to city water. He mentioned this would provide better fire protection, reduce the county’s insurance costs, provide better water pressure (Animal Shelter), and the staff would not have to be concerned about future drinking water. It was the consensus of the board to allow the staff to continue seeking cost estimates and for the manager to report his findings at a future board meeting. REQUEST FOR ACTION ON A PROPOSAL FROM MECKLENBURG COUNTY TO PROVIDE INSPECTION SERVICES FOR THE ENTIRE TOWN OF DAVIDSON: Lynn Niblock, the inspections director, explained that Mecklenburg County provided inspection services for the Town of Davidson. In the past few years, Davidson has annexed approximately 200 acres of land that lies in Iredell County. Niblock said there had not been much building activity in the area in the past; however, the Ingersol Rand Company was is located in the annexed area. Mecklenburg County has asked for permission to provide inspection services to the annexed section. Due to concerns about the request, the board members opted to refrain from putting this item on the consent agenda. REQUEST FOR APPROVAL OF THE 1999-2000 FEE SCHEDULE FOR THE HEALTH DEPARTMENT: The health department’s administrative officer said most of the increases were due to medicaid changes. No changes are currently recommended for the environmental section, however, a committee will be formed to assess current charges. It was mentioned that food and lodging fees were established by the state. REQUEST FROM NORTH CAROLINA ASSOCIATION OF COUNTY COMMISSIONERS FOR AN INSTITUTE OF GOVERNMENT BUILDING PLEDGE: The manager referred to his May 28, 1999, memo in regards to financial assistance for construction at the Institute of Government. The manager’s memo expressed several reasons why the counties in the state should not be requested to pledge money. The county manager asked if the board members concurred. All of the commissioners agreed with the manager and said the NCACC request was inappropriate. DISCUSSION ON ALETTER RECEIVED FROM N.C. GENERAL ASSEMBLY REPRESENTATIVE FRANK MITCHELL: Representative Mitchell has sent a letter to the county manager advising that if there is interest in having a new prison facility, acommitment letter needed to be sent to the Department of Correction. The commitment letter would have to say that Iredell County was agreeable in funding a sewer line, at an estimated cost of $400,000, to the proposed prison site. Representative Mitchell’s letter was accepted for information. ADJOURNMENT: Chairman Haire adjourned the briefing at 6:30 p.m. Approved: aly LF 1999 an © Are Cae. LV Clerk to the Board IREDELL COUNTY BOARD OF COMMISSIONERS MINUTES JUNE 15, 1999 The Iredell County Board of Commissioners met in Regular Session on Tuesday, June 15, 1999, 7:00 p.m., in the Iredell County Government Center (Commissioners’ Meeting Room), 200 South Center Street, Statesville, NC 28677. Present: Chairman Sara K. Haire Vice Chairman Steve D. Johnson Tommy E. Bowles Alice T. Fortner Alice M. Stewart Staff Present: County Manager Joel Mashburn, County Attorney Bill Pope, Director Susan Blumenstein, and Clerk to the Board Jean Moore. CALL TO ORDER by Chairman Haire INVOCATION by Commissioner Johnson PLEDGE OF ALLEGIANCE TO THE FLAG ADJUSTMENTS OF THE AGENDA MOTION | by Chairman Haire to approve the following agenda adjustments. Deletions: * Presentation from Cindy Pitt in reference to the “Voices with Choices” project. ¢ Discussion on the Possibility of Seeking City Water Services for County Facilities located on Twin Oaks Road. Additions: * Request for Approval of 1999-2000 Health Fee Schedule. + Request by Mrs. Kay Holshouser, of the United Methodist Women’s Group, to Speak in Reference to the Possible Closure of the Local Prison. VOTING: Ayes - 5; Nays - 0. APPOINTMENTS BEFORE THE BOARD RON BERST REGARDING IREDELL COUNTY SCHOOL NEEDS: Berst was accompanied by south Iredell resident, Katy Patterson. They both spoke in reference to school facility needs. ADMINISTRATIVE MATTERS APPOINTMENT OF THE IREDELL COUNTY TAX COLLECTOR: |MOTION |by Commissioner Fortner to appoint Joe Ketchie as the Iredell County Tax Collector for a two-year term extending from July 1, 1999 through June 30, 2001. VOTING: Ayes - 5; Nays - 0. REQUEST FOR ADOPTION OF THE IREDELL COUNTY FY 1999-2000 BUDGET ORDINANCE: |MOTION| by Chairman Haire to approve the 1999-2000 budget ordinance as presented with the following amendments. 1. Amend Section 3 of the ordinance to change the tax rate from 42.5 cents to 47 cents per $100 valuation. 2. Amend Section 6 of the ordinance by adding an additional 4.5 cents to the 3 cent ad valorem tax restricted for school capital construction and for the funds generated by this increase to be reserved to pay the cost of (including debt service) on the following projects. 1 a. Lakeshore Middle School Phase II and III b. A new South High School c. An addition to the Mooresville High School Chairman Haire said the finance director had made assurances that the 4.5 cent increase would pay for the debt service on the three projects. eek ee & Commissioner Johnson said that during the budget deliberations he had offered some motions to reduce the social services budget and the local community college funding. He said the FY 1999-2000 DSS budget had increased about $1.2 million. Also, that Mitchell College’s budget had increased about 29%. Johnson said he did not think the board had been conservative during the budgetary process. Commissioner Fortner responded by saying that during the budgetary process last year, the DSS budget had been cut (number of employees) and that during the middle of the year, new employee positions were added. Fortner said the college did not receive a “great deal of money from the county.” Johnson said the 29% amounted to $378,000. He said he had made cuts during the budgetary process not necessarily to reduce taxes, but to find some funds to set aside for the schools. There were, however, not enough votes in favor of the motions to pass. He said this was the reason he didn’t vote to borrow money for library improvements. Commissioner Bowles said he, too, was uncomfortable with the budgetary process. He said it was obvious there were school needs, but he didn’t feel enough “fat” had been removed from the overall budget. Bowles said the board needed to prioritize the county’s needs. Commissioner Stewart referred to a comment made by Mr. Berst about the elimination of trailers at the schools if the five cent increase passed. She said, “In no way will it (five-cent increase) eliminate the trailers at the schools.” Commissioner Fortner said the board was looking at reducing the number of students at a high school that had a capacity of 700 or 800 but now had 1400 with an anticipated enrollment of 1500 this fall. Stewart said she didn’t want the public to have the expectation that the mobile units would be eliminated. Chairman Haire said that “reduce” rather than “eliminate” might be a better word to describe the mobile units if funds could be approved for more classroom space. Commissioner Stewart said she felt strongly that school boards should have their own taxing authority. She said better working relationships and representation would occur if this happened. She mentioned that on several occasions she had encouraged the North Carolina Association of County Commissioners to initiate passage of this type of legislation. VOTING: Ayes - 3; Nays - 2 (Johnson/Stewart) REQUEST FROM IREDELL-STATESVILLE SCHOOL SYSTEM FOR CAPITAL PROJECT ORDINANCE AMENDMENTS (14 separate amendments needed for year-end closings): William Barnard, the finance officer for the school system, said he had 14 budget amendments that needed approval for year-end closings. He said the amendments were needed because the projects were nearing closure. Excess funds have occurred due to the bid process. Barnard said the money would be applied to other projects, and it was necessary to spend the bond money prior to August to prevent the county from going into arbitrage. Commissioner Stewart asked Barnard how much state school bond money was left. Barnard said the fourth year project money would be about $4 million. In March of 2000, if not before, this money should be received. Mrs. Stewart asked for a listing of the projects that would be accomplished by both the state and local bond money. Barnard said he would send it to her. MOTION} by Commissioner Johnson to approve the 14 Capital Project Ordinance amendments for the Iredell-Statesville School System. VOTING: Ayes - 5; Nays - 0. CONSENT AGENDA MOTION] by Commissioner Stewart to approve the following consent agenda items. VOTING: Ayes - 5; Nays - 0. T FOR CONTINUATION OF THE JOINT AGREEMENT FOR THE HOME I1UM AND OLUTION RESOLUTION AUTHORIZING THE CHAIRMAN OF THE IREDELL COUNTY BOARD OF COMMISSIONERS TO ENTER INTO A JOINT COOPERATION AGREEMENT ESTABLISHING THE CABARRUS/IREDELL/ROWAN CONSORTIUM WHEREAS, the County of Iredell, North Carolina, has determined that the health and welfare of its jurisdiction may benefit from increasing the availability of safe, affordable and standard housing; and WHEREAS, the County of Iredell has determined that providing safe, affordable housing will benefit work force productivity and area economic development; and WHEREAS, a cooperative approach to providing housing in Iredell, Cabarrus, and Rowan Counties will avoid duplication of effort and promote more effective delivery of housing services; and WHEREAS, a consortium of local governments may be entitled to receive funds from the U.S. Department of Housing and Urban Development and the State of North Carolina that they may be unqualified to receive individually; and WHEREAS, the Cranston-Gonzalez National Affordable Housing Act of 1990 makes provisions whereby units of general local government may enter into cooperation agreements and form consortia to undertake or assist in undertaking affordable housing pursuant to the HOME Investment Partnership Program; and WHEREAS, the County of Iredell, North Carolina, as a cooperating unit, along with other units of general local governments desire to form the Cabarrus/Iredell/Rowan Consortium to undertake or assist in undertaking affordable housing under the Cranston-Gonzalez National Affordable Housing Act of 1990; and WHEREAS, Article 23 of Chapter 153A of the North Carolina General Statutes authorizes units of local government to enter into contracts or agreements with each other in order to execute any undertaking. NOW, THEREFORE, BE IT RESOLVED BY THE COUNTY OF IREDELL THAT: (1) The County of Iredell hereby supports the formation of the Cabarrus/Iredell/Rowan Consortium. The Chairman of the Board of Commissioners is authorized to execute an agreement with other participating units of general purpose local government in Iredell, Cabarrus, and Rowan Counties to create and sustain this Consortium; (2) The chairman is further authorized to sign all contracts, grant agreements, including certifications, approved by the County Attorney, with the Department of Housing and Urban Development, the State of North Carolina or other Agencies as may be required to carry out activities of the Consortium. *ek# eke 2. REQUEST FOR RELEASE OF TWO CASH BONDS 1. Release of Cash Bond #22829 in the amount of $5,520 for the Laurel Grove Subdivision (Seeding has been completed.) 2. Release of Cash Bond #27388 in the amount of $43,995 for the Westwinds Subdivision Phase II & III (Paving, seeding, and landscaping have been completed.) ‘ DEL R PERMISSION T PLY FOR EZ-LSTA BASIC EQUIPMENT GRANTS (no match required) ION DGET N NT #55 FOR THE F N NTRACTED SERVI attorne services) , T FROM DSS FOR APPROVAL ASE, RATHER THAN PURCHASE AN _ IMAGING SYSTEM 6. REQUEST FOR ADOPTION OF A RESOLUTION TO ENCOURAGE AND SUPPORT NF ITA LANDFILL GAS RECOVERY PR S IN THE F_N H CAROLINA RESOLUTION TO ENCOURAGE AND SUPPORT LEGISLATION FACILITATING LANDFILL GAS RECOVERY PROJECTS IN THE STATE OF NORTH CAROLINA WHEREAS, the counties and municipalities in North Carolina maintain and operate solid waste landfills which by decomposition of landfill contents, generate a medium BTU methane gas commonly referred to as landfill gas; an WHEREAS, regulations enacted by the United States Environmental Protection Agency require the owners of landfills to capture and properly dispose of landfill gas; and WHEREAS, it is the policy of the State of North Carolina, as expressed in N.C.G.S. § 62-2 to avoid “wasteful, uneconomic and inefficient uses of energy”; and WHEREAS, N.C.G:S. § 130A-309.03(a)(5) provides as follows: “the failure and inability to economically remove material and energy sources from solid waste results in the unnecessary waste and depletion of our natural resources; such that, maximum resource recovery from solid waste and maximum recycling and reuse of resources must be considered goals of the State;” and WHEREAS, Iredell County owns and operates a solid waste landfill upon which there is a gas recovery project; and WHEREAS, landfill gas is a potentially valuable energy resource; and WHEREAS, any entity collecting, selling, and transporting landfill gas, or steam generated by combustion of landfill gas, ? potentially subject to regulation as a public utility by the North Carolina Public Utilities Commission; an WHEREAS, the development of landfill gas recovery projects by private sector ventures alleviates counties and municipalities from having to comply with the EPA’s landfill gas regulations. NOW, THEREFORE, BE IT RESOLVED that the Iredell County Board of Commissioners encourages and supports the enactment of legislation that allows entities and companies engaged in the extraction, processing, distribution, or sale of landfill gas, or steam — by combustion of this gas, to be exempt from regulation by the North Carolina Utilities Commission and for this exemption to extend to not more than ten customers from any one single landfill. anheae 7. REQUEST FOR APPROVAL OF THE MAY REFUNDS & RELEASES Breakdown of Releases: $ 22,389.29 County $ 13,814.27 Solid Waste Fees 462.00 E. Alex.Fire #1 8.82 Shepherd’s Fire #2 62.10 Mt. Mourne Fire #3 29.49 All County Fire #4 687.15 Statesville City 2,760.09 Statesville Downtown 9.80 Mooresville Town 3,619.03 Mooresville Downtown 0 Mooresville School 923.16 Harmony 13.38 Love Valley Troutman Refunds for the Month of May, 1999 1,642.57 Breakdown of Refunds County Solid Waste Fees All County Fire #4 Mt. Mourne Fire #3 Statesville City Mooresville Town Mooresville School 8. REQUEST FOR APPROVAL OF THE MAY 20", JUNE 1", & JUNE 3, 1999 MINUTES 9, REQUEST FOR APPROVAL OF THE 1999-2000 FEE SCHEDULE FOR THE HEALTH DEPARTMENT (The schedule was approved by the Board of Health on June 10, 1999.) FEE SCHEDULE - FISCAL YEAR 1999-2000 Effective 7/1/99 thru 6/30/00 PREVENTIVE HEALTH DIVISION FY’98-'99 FY'99-"00 CHILD HEALTH EPSDT Periodic (Medicaid) $88 82 $90.00 Treatment (Medicaid) 57.96 60.00 EPSDT Interperiodic $2.35 ...... R00 Periodic Screening 100% 88.82 ...... 90.00 Treatment 100% 57.96 . 60.00 Interperiodic Screening ; 82.85 90.00 LY PLANNING 100% Pay Initial $152.75 $165 00 Annual (Complete) 96.58 110.00 Medical with pelvic 79.76 79.00 Medical without pelvic 43.28 45 00 Depo-provera injection 23.74 22.00 Pill replacement pack 5.00 5.00 XIX Medicaid Initial $152.75 $165.00 Annual (Complete) 96.58 110.00 Medical with pelvic 79.76 79.00 Medical without pelvic 43.28 45.00 Norplant Insertion 504.90 504.90 Norplant Removal 197.1] 197.11 Norplant Removal & Reinsertion 645 91 $53.00 Depo-provera injection 23.74 22.00 LABORATORY TRUST $10.00 $10.00 Chem 23 (County Employees only) 25.00 25.00 CBC (County Employees only) 20.00 20.00 Pregnancy Test (Medicaid) 10.38 ..- 10.00 MATERNAL HEALTH BABY LOVE (Medicaid) Initial Maternity Care Coordination $102.27 $110.00 Subsequent month 51.60 55.00 MCC Home Visit 55.83 60.00 MOW Brief Visit 19.54 20.00 MOW Standard Visit 54.66 $5.00 MOW Extended Visit 79.50 85.00 AD HEALTH Each visit 100% TB Control Treatment (Medicaid) **TB Mantoux Administration **TB Mantoux Administration - Suspected TB cases or contacts to TB cases are NOT charged A Sliding Fee Scale is utilized in Child Health, Family Planning, and Adult Health Clinics All State adjustments made to Medicaid charges will automatically be implemented in the County fee schedule FY’98-'99 FY'99-‘00 E Initial visit . . . $40.99... $80.00 HIV Case Management (Unit rate:15 min.) . 10.25 10.25 iL ledicaid Clinic visit $94.00 $99 00 Ultrasound 38.14 46.00 Post Partum Home Visit - Maternal Assessment 40.61 60.00 Post Partum Home Visit - Newborn Assessment 36.92 60.00 Rho D Immune Globulin 77.40 107.10 Oral Glucose Tolerance Test 17.80 17.80 Matermiy Home Visit 108.05 88 00 Non-Stress Test 35.44 41.00 IMMUNIZATIONS Typhoid $35.00 $35.00 Cholera 10.00 10.00 Influenza $9.00 $9.00 Pneumonia 16.00... 16.00 Immunization Update (Medicaid) 18.13. 20.00 Hepatitis B (Adults) 40.00 40.00 Hepatitis A (Adults) 50.00 50.00 Hepatitis A (Children) 20.00 25 00 ULD ON (Medicaid Primary Service Coord. - $86.43 ALLIED HEALTH DIVISION Dental, Health Promotion and Nutrition Sections FY’98-‘99 FYy’99-‘00 ices for Community Members/Organization Basic Cholesterol Screening and Nutrition Education $10.00 $10.00 Full Lipid Profile and Nutrition Education 29.00 29.00 Breast Pump Rental (per month) 20.00 20.00 Programs for Community Groups/Organizations Blood Pressure/Hypertension $3.00 $3.00 Community CPR Course 45.00 45.00 Infant/child CPR and First Aid Course 45.00 45.00 Grocery Store Tour - Healthy Food Selection 5.00 5.00 Health Fair and Information Booths (set up) Donation Donation Manning a Health Booth (per hour) Donation Donation Health Topic Seminars (for professionals) 20.00 20.00 Health Topic Seminars (for the public-group) Donation Donation Individual Weight Loss Counseling (per 30 min.) 5.00 5.00 (Or 5 for $20) Stress Management* 40.00 40.00 Smoking Cessation* 40.00 40.00 Lighten-Up (weight loss and stress management)* 40.00 40.00 Medicaid/Non-Medicaid Reimbursed Classes (no fee for Non-Medicaid in FY 97-98) Childbirth Education Series Parenting Education Series Childbirth Refresher Series ental - Medicaid Per Visit—Flat Fee Medical Nutrition Therapy $87.00 92.38 30.00 $95.36 Medicaid/Non-Medicaid - Sliding Fee (10 service for non-Medicaid in FY 97-98) Medical Nutrition Therapy for Women Medical Nutrition Therapy for Children O Will utilize Sliding Fee Scale for non-Medicaid * County employees receive a $10 discount $40.61 38.00 $87.00 0 73.00 0 30.00 0 $100.00 All state adjustments made to Medicaid charges will automatically be implemented in the county fee schedule 6 Septic System Permit Type I or II System Type Li System Type 1V-V1 System Septic System Repair Permit Relayout of Septic System Permit Limited Comprehensive Existing System Inspection Installer Fee For Uncancelled Appointment User Fee Schedule FY'98-'99 $175 $300 $500 No Charge $ 50 Full Permit Fee $50 $50 FY’99-'00 $175 $300 $500 No Charge $ 50 Full Permit Fee $ 50 $ 50 Water Sample $ 30 Swimming Pool Permit Operating <8 months $ 50 Operating >8 months $75 Tattoo Artist Permit (Annual) END OF CONSENT AGENDA REQUEST FOR ACTION ON A PROPOSAL FROM MECKLENBURG COUNTY TO PROVIDE INSPECTION SERVICES FOR THE ENTIRE TOWN OF DAVIDSON: MOTION] by Commissioner Johnson to deny the request and not participate in any inter-local agreement that would allow Mecklenburg County to provide inspection services within any areas of Iredell County and to instruct the county manager to write a letter to Mecklenburg County advising of this decision. VOTING: Ayes - 5; Nays - 0. REQUEST FOR APPROVAL OF THE REFINANCING OF THE 1992 SPECIAL OBLIGATION BONDS (Solid Waste Project): Blumenstein said a resolution was required as a part of the refinancing application package for the Local Government Commission. She said the bonds were issued in 1992 for site development, building construction, and acquisition of equipment for the Solid Waste Baling Facility at the landfill. Mrs. Blumenstein has advised that $185,000 to $200,000 might be realized from the refinancing. (This amount does take into consideration what will be needed for legal fees, etc.) MOTION| by Commissioner Fortner to approve the “Resolution Requesting the Local Government Commission of North Carolina to Approve the County of Iredell’s Application for the Refunding of Special Obligation Bonds Series 1992 and Requesting the Local Government Commission to Sell such Bonds at Private Sale.” 2™ to the motion by Commissioner Stewart. VOTING: Ayes - 5; Nays - 0. (The resolution in its entirety is as follows.) RESOLUTION REQUESTING THE LOCAL GOVERNMENT COMMISSION OF NORTH CAROLINA TO APPROVE THE COUNTY OF IREDELL’S APPLICATION FOR THE REFUNDING OF SPECIAL OBLIGATION BONDS SERIES 1992 AND REQUESTING THE LOCAL GOVERNMENT COMMISSION TO SELL SUCH BONDS AT PRIVATE SALE BE IT RESOLVED by the Board of Commissioners (the “Board”) of the County of Iredell, North Carolina (the “County”): Section 1. It is hereby found, determined, and declared by the Board as follows: (a) The County currently owns end operates a solid waste landfill, which provides solid waste disposal services to the residents of the County. (b) The County issued its Special Obligation Bonds (Solid Waste System Project), Series 1992 (the “Series 1992 Bonds”) to finance the site development, building construction and the acquisition of equipment for a solid waste baler facility at the County’s solid waste landfill. (c) The County desires to refund all or part of the Series 1992 Bonds in order to achieve debt service savings. (d) In order to refund the Series 1992 Bonds, the County has developed the following plan of finance: (i) The County proposes to issue not exceeding $5,000,000 of its Special Obligation Bonds (Solid Waste System Project), Series 1999 (the “Bonds”) pursuant to Chapter 1591 of the General Statutes of North Carolina, as amended (the “‘Act”), and pursuant to the bond order adopted by the Board on April 15, 1992 (the “Order”) and a series resolution to be adopted by the Board prior to the issuance of the Bonds; and (ii) The Bonds will be special obligations of the County, payable solely from the Obligated Revenues as defined in the Order. (e) The County desires that the Bonds, when issued, be sold by the Local Government Commission of North Carolina (the “Commission”) by private sale to BB&T Governmental Finance. (f) The County wishes to submit at this time to the Commission the County’s application for approval of the Bonds by the Commission and the County’s request for the Commission’s sale of the Bonds by private sale pursuant to the Act. Section 2. The Director of Finance and Administrative Services of the County is hereby directed to submit to the Commission the application of the County for the approval by the Commission of the issuance of the Bonds. The County hereby requests that the Commission approve the issuance of the Bonds. In furtherance thereof and to assist the Commission in making the determinations required of the commission by the Act the County hereby submits: (a) The proposed refunding is necessary and expedient in that it will provide estimated savings of approximately 3.85% of par of the Series 1992 bonds; (b) The amount of Bonds proposed to be issued will be sufficient but not excessive for the proposed purpose; (c) The proposed refunding is feasible in that the Obligated Revenues are sufficient to pay principal of an interest on the Bonds; (d) The County’s debt management procedures and policies are good; and (e) The Refunding can be accomplished at reasonable cost to the County. Section 3. The Director of Finance and Administrative Services is hereby authorized and directed to provide to the Commission such further additional documents and information as the Commission may request in order to consider the County’s request. Section 4. The County hereby requests the Commission to sell the Bonds at private sale pursuant to Section 159-123(b) (3) of the North Carolina General Statutes, as amended, to such purchasers as shall be determined to the Commission. Section 5. The County hereby requests the Commission to approve the county’s employment of Brown & Wood LLP, as Bond Counsel to the County, BB&T Governmental Finance, as purchaser of the Bonds, and Robert Jessup, Esquire, as counsel to the purchaser, as required by Section 159-123(e) of the North Carolina General Statutes, as amended. Section 6. This resolution shall take effect upon its passage. ** * * * ANNOUNCEMENT OF THE NCACC ANNUAL CONFERENCE TO BE HELD AUGUST 19-22, 1999, IN BUNCOMBE COUNTY: Commissioners Fortner and Stewart said they would attend. The county manager advised that he would also attend. ANNOUNCEMENT OF VACANCIES OCCURRING ON BOARDS & COMMISSIONS ® Fire District Tax Board (1 announcement): Chairman Haire read a letter from Mr. Ted Evans. He has advised of his desire to resign from the Fire District Tax Board. APPOINTMENTS TO BOARDS & COMMISSIONS SOCIAL SERVICES BOARD (1 appointment): Commissioner Johnson nominated Alice M. Stewart. Chairman Haire |moved] to close the nominations and appoint Stewart by acclamation. VOTING: Ayes - 5; Nays - 0. MITCHELL COLLEGE BOARD OF TRUSTEES (1 appointment): Commissioner Fortner nominated Wally Riddle. Commissioner Bowles nominated Carol Neill. No_other nominations were submitted. In accordance with the board’s rules and procedures, Chairman Haire}|moved to close the nominations and to postpone the voting until the next meeting (July 13, 1999). VOTING: Ayes - 5; Nays - 0. JURY COMMISSION (i appointment): Commissioner Fortner nominated Teresa Turner. Chairman Haire |moved| to close the nominations and appoint Turner by acclamation. VOTING: Ayes - 5; Nays - 0. MOORESVILLE PLANNING BOARD (1 appointment): Commissioner Bowles nominated Johnny Gray Dodson. Chairman Haire |moved] to close the nominations and appoint Dodson by acclamation. VOTING: Ayes - 5; Nays - 0. NURSING HOME COMMITTEE (1 appointment): Commissioner Fortner nominated Ruth Waters. Chairman Haire|moved] to close the nominations and appoint Waters by acclamation. VOTING: Ayes - 5; Nays - 0. REGION F AGING ADVISORY COMMITTEE (2 appointments): No nominations were submitted and Chairman Haire |moved] to postpone the appointments until the July 13, 1999 meeting. VOTING: Ayes - 5; Nays - 0. REGION F EMERGENCY MEDICAL SERVICES ADVISORY COMMITTEE (i appointment): Commissioner Johnson nominated Debbie Rinehardt. Chairman Haire |moved) to close the nominations and appoint Rinehardt by acclamation. VOTING: Ayes - 5; Nays - 0. I-CARE, INC., BOARD OF DIRECTORS (1 appointment): Commissioner Fortner nominated Leonard Byers. Chairman Haire |moved] to close the nominations and appoint Byers by acclamation. VOTING: Ayes - 5; Nays - 0. CENTRALINA WORKFORCE DEVELOPMENT BOARD (1 appointment): Commissioner Fortner nominated Nada Wellman. Chairman Haire|moved}to close the nominations and appoint Wellman by acclamation. VOTING: Ayes - 5; Nays - 0. HAZARDOUS WASTE & LOW LEVEL RADIOACTIVE WASTE MANAGEMENT BOARD (1 appointment): |MOTION| by Commissioner Stewart to place Mr. Dan Williams in the farm designation for this board rather than the public or citizen designation. VOTING: Ayes - 5; Nays - 0. MOTION by Chairman Haire to postpone the public or citizen appointment to the July 13, 1999 meeting. VOTING: Ayes - 5; Nays - 0. ADULT CARE HOME COMMITTEE (1 appointment): No nominations were submitted and Chairman Haire |moved| to postpone the appointment until the July 13, 1999 meeting. VOTING: Ayes - 5; Nays - 0. IREDELL COUNTY PLANNING BOARD (3 appointments): |MOTION| by Commissioner Bowles to suspend the board’s Rules of Procedures for the purpose of nominating another person for the planning board. VOTING: Ayes - 5; Nays - 0. Commissioner Bowles nominated David Boone. Mr. Boone’s name was then added to the nominee listing. The commissioners cast their votes, and a summary is as follows. NOMINEES Ed Bissell David Boone Max James Sandy McCurdy David Sides Sara K. Haire v y y Steve D. Johnson v Tommy E. Bowles T Alice T. Fortner v Alice M. Stewart T v Totals l 3 3 3 5 MOTION] by Chairman Haire to appoint David Sides to the Iredell County Planning Board and to postpone the voting for the other two members until July 13, 1999. (The nominees that will be voted on, at that time, are David Boone, Max James, and Sandy McCurdy.) VOTING: Ayes - 5; Nays - 0. JUVENILE CRIME PREVENTION COUNCIL: |MOTION| by Commissioner Johnson to suspend the board’s Rules of Procedure and to appoint Pam Navey to the Juvenile Crime Prevention Council. VOTING: Ayes - 5; Nays - 0. COUNTY MANAGER’S REPORT The manager gave project updates or shared information about the following items. * An extension of time request has been submitted to the state in regards to the Stumpy Creek Park project. * Review or Comment Forms from Centralina Council of Governments were Reviewed in Reference to: (a) “Safe School/Healthy Students Initiative Grant” submitted by the Iredell-Statesville School System. (b) Air National Guard’s Environmental Assessment for B1 Bomber Training Activities in the southeast United States. (c) DOT proposal to widen and partially relocate U.S. 70 from Fanjoy Road, east of Statesville, to west of U.S. 601 in Salisbury, NC. (A distance of 19.1 miles.) (d) Proposal from United Church Retirement Homes, Inc., Section 202 Housing for the elderly with supportive services to be located in Statesville, N.C. The construction project will consist of 39 apartments for the elderly at a cost of $3.1 million. (e) A HUD funding request for the construction of nine units for independent living apartments for persons disabled by chronic mental illness in Mooresville, NC at a total cost of $675,000. NEW BUSINESS COUNTY SOCIAL SERVICES DIRECTOR CLASS SPECIFICATION: Commissioner Stewart mentioned the June 10 memo from Mac Lackey, the vice chairman of the board of social services, and asked when the DSS Director’s job classification would be reviewed. The county manager said the matter was scheduled for the next meeting. RECOGNITION OF PAST COMMISSIONER DAVID BOONE: Chairman Haire recognized David Boone and welcomed him to the meeting. ADJOURNMENT: Chairman Haire moved to adjourn the meeting to Tuesday, July 13, 1999, at 4:00 p.m. The purpose of meeting an hour prior to the agenda briefing will be to review architectural designs for the new Agricultural Center on Bristol Drive. Following the 5:00 p.m. briefing, the regularly scheduled meeting will be held at 7:00 p.m., in the Iredell County Government Center, 200 South Center Street, Statesville, NC. Approved: Si 1O9E oe C. Dye, Cnc Clerk to the Board IREDELL COUNTY BOARD OF COMMISSIONERS BRIEFING MINUTES JULY 13, 1999 The Iredell County Board of Commissioners met on Tuesday, July 13, 1999, at 4:00 p.m. for the purpose of hearing an architectural presentation from CBSA, Inc., concerning the proposed Agricultural Center on Bristol Drive, Statesville, NC. At 5:00 p.m., an agenda briefing was held. Both meetings were conducted in the South Wing Conference Room of the Iredell County Government Center, 200 South Center Street, Statesville, NC 28677. Present: Chairman Sara K. Haire Vice Chairman Steve D. Johnson Tommy E. Bowles Alice T. Fortner Alice M. Stewart Staff Present: County Manager Joel Mashburn, Finance Director Susan Blumenstein, Planning Supervisor William Allison, Purchasing Agent Evie Caldwell, and Clerk to the Board Jean Moore. PRESENTATION BY CBSA ARCHITECTS IN REFERENCE TO THE NEW AGRICULTURAL CENTER: Robert Smith, Todd Beck, and Barry Iker of CBSA, Inc., explained their ideas for the new agricultural center. Smith said the company was currently working on the Statesville Civic Center. The firm previously renovated the main building of Mitchell Community College. Other projects designed by CBSA have been the Hickory Metro Trade Center, the Wilkes County Courthouse, and the Catawba County Government Center. Mr. Smith said the company had been in business for 65 years. He said their Hickory office was only 20 minutes from the proposed Agricultural Center site. Beck said the company was familiar with the design for the state livestock facility. He said he was confident that CBSA could design the agricultural center in a manner that blended with the state facility. He said the company also had expertise in pre-engineered buildings. Beck said the topography of the county’s site was conducive to easy construction and the rural setting would be respected. He mentioned several areas where the county’s facility could be designed to compliment the state facility, e.g., roof angles, dormers, cupola, split face masonry, and a pitched metal roof. Mashburn said the county was trying to duplicate what was in the present Agricultural Center. He mentioned some “dead” space was in the hallway of the present building and this would be eliminated. In addition, the kitchen area will be set up to fit the needs of caterers. Mashburn said he was recommending that the board award the contract design to CBSA, Inc. with a six percent design/engineering fee. Commissioner Stewart asked the sq. footage in the present Agricultural Center. Mashburn said there was 12,000 sq. ft. on the lower level and 14,000 on the top floor. He said ECOM had 3,000 ft. on the lower level and this department would remain at its present location. Commissioner Johnson said if there was any extra space in the new facility, he would like for it to be devoted to the meeting rooms. Ken Vaughn, the Cooperative Extension Chairman, said he would like to see dividers in the meeting rooms, similar to the ones in the present facility. He mentioned the stage area and asked if a dressing room could be included in the design. Commissioner Bowles asked how the company would deal with a change in plans by the board - - during the middle of the project. Smith said he didn’t “have the stature to say no to a client,” but he would like his response “to go on record by stating that the board of commissioners should not hold the company responsible for what might happen if the plans were revised after the project had been started.” The following budget sheet and time line were then distributed. Iredell County Agricultural Extension Center Proposed Design/ Construction Budget - 23,000 SF Based on a pre-engineered building (The sq. footage represents what the county already has ie., 26,000 sq. ft. minus the 3,000 sq. ft. in use by ECOM.) $2,100,000 Budget - 100,000 Water & Sewer Construction - 195,500 Furnishing ($8.50 /SF) $1,804,500 - 108,270 6% Design/Eng. Fee - 4,000 Design Reimbursable Expenses $1,692,230 Net Available for Basic Construction or $73.57/SF ($91.30 for Total Project) Schedule: New Ag. Center & Renovation of Existing to ROD & Administrative Courts . Award design contract - new Ag. Center July 13, 1999 . Prepare design and construction documents/bids December 1999 . Begin construction January 2000 . Complete construction - new Ag. Center November 2000 (Move into new Agricultural Center) December 2000 . Begin renovation - existing Ag Center to courts / ROD January 2001 . Complete renovation of existing building July 2001 (Move Register of Deeds into lower floor and administrative courts (two, plus offices) into upper floor of existing Ag Bldg.) 5:00 P.M. AGENDA BRIEFING REZONING REQUESTS: Planning Supervisor Allison explained the rezoning requests. He said Vulcan Materials had sent a letter on July 9, 1999 asking for a rezoning withdrawal. Commissioner Johnson asked if the board was compelled by law to grant the withdrawal request. Allison said he had talked to Attorney Pope about the case. He and Pope both feel the company has a right to withdraw. In addition, the zoning ordinance has stipulations explaining the withdrawal process. Allison said the planning staff was comfortable with the withdrawal. REQUEST FROM N.C. GENERAL ASSEMBLY REPRESENTATIVE FRANK MITCHELL FOR AN OFFICIAL RESPONSE REGARDING A SEWER COMMITMENT FOR THE PROPOSED NEW PRISON TO BE LOCATED IN WESTERN NORTH CAROLINA: The county manager advised that Rep. Frank Mitchell needed to know if the county was interested in having the new prison facility. If so, a $400,000 sewer commitment needed to be made. Chairman Haire said the prison would be an $80 million facility with 250-300 jobs. Haire said that two property owners (Statesville Auto Auction and J.C. Faw) had expressed a willingness to contribute $200,000 to the sewer extension. This information was given to her by Rep. Mitchell. Commissioner Fortner voiced concern about placing such a large prison (nearly 1000 inmates) in the community. Commissioner Johnson expressed a willingness to assist with the sewer project, if the new prison facility generated tax revenue for the county. REQUEST FOR ADOPTION OF A RESOLUTION FOR THE CLEAN NC 2000 INITIATIVE: The county manager explained that Governor Hunt had requested adoption of the resolution. Mashburn said the resolution requested that the county identify a county-wide organization to identify the needs of the county and for the organization to have a local coordinator who could work with the state coordinator. Mr. Mashburn said the Keep Iredell Clean/Keep America Beautiful organization could be the local organization. Commissioner Johnson asked if Iredell County would maintain control of the program. Mashburn said it would. REQUEST FOR APPROVAL OF THE SOCIAL SERVICES DIRECTOR’S SALARY CLASS SPECIFICATION: Mac Lackey, the DSS Board’s Vice Chairman, spoke regarding a request to move the DSS director’s grade from 80 to 83. He requested this action so the health and DSS director’s grade would continue to be comparable. The same grade, for the two positions, has been the norm for several years. The health director’s grade was elevated in order to be in compliance with state requirements. Commissioner Fortner asked why the request had not been shared prior to the 1999-00 budget adoption. The county manager said there was no legal requirement for the increase (Wall’s salary fell within the 20% higher but no more than 60% higher than the minimum of the salary range of the next highest level supervised by him). There was a requirement for the health director’s increase since the grade/range was out of compliance. (Wall has been with the county 18 years. Ray Rabe, the health director was hired in 1996.) Commissioner Fortner asked who evaluated the DSS director. Mashburn said the Social Services Board performed Mr. Wall’s annual evaluations. Commissioner Stewart, who serves as the Social Services Chairman, stated the DSS Board was in the process of the annual evaluation for Wall. Commissioner Fortner mentioned that all employees received a 2.5 % cost of living increase effective July 1, 1999. She continued by saying that Mr. Wall would probably receive the highest merit which was 4.5%, and then if the salary grade adjustment were approved, he would receive another 4.5% increase. The board members asked the current salary of Mr. Wall. Mashburn said that with the 2.5% cost of living, Mr. Wall would have an annual salary of $73,287. (Wall’s current salary grade/range is Grade 80 - $48,876 to $73,320.) The grade/range the DSS Board had requested for Wall was Grade 83 - $57,336-$86,004. Commissioner Bowles said he had problems increasing salaries right after the budget was adopted and with the ad valorem tax increase. Commissioner Johnson reviewed G.S. 108A-13 and the State Personnel Commission’s criteria pertaining to the DSS director’s salary and said the county was not out of compliance with the requirements. Johnson said the DSS director would probably receive a 4.5% merit, and he had already received the 2.5% cost of living increase effective July 1. Mr. Johnson said he thought the DSS Director’s salary range should be left alone. The county manager said that if Mr. Wall received the full merit, he would “max out” in his salary range. If this happens, Wall would primarily receive a bonus. ADJOURNMENT: The agenda briefing adjourned at 6:40 p.m. for a refreshment break prior to the 7:00 p.m. meeting. Approval: Clasust £2, 1927 im CMY we C1 7 tc lerk to the Board