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Board of Commissioners Minutes 1993 (Mar-Jul)
START STATE OF NORTH CAROLINA DEPARTMENT OF CULTURAL RESOURCES Microfilmed by DIVISION OF ARCHIVES AND HISTORY Archives and Records Section Raleigh, North Carolina C.054.93000 Iredell County Board of County Commissioners Minute, Board of County Commissioners The following records are filmed in the order in which they were received by the Microfilm Unit of the Records Services Branch of the Division of Archives & History State of North Carolina - Divison of Archives & History Records Services Branch - Microfifm Unit DCR-DAH-ARS-RSB Form IU-T4 The Following Images May Not Be Legible Because of Light Ink or Poor Quality of Original Document North Carolina Division of Archives and History Records Services Branch - Imaging Sub-unit SE cere ges: Seep nese nes Volume: 28 Years: Magch 16/773 ~ Febeuney 24,/995 Pages: i” BOO North Carolina Division of Archives and History Records Services Branch -- Imaging Unit (Auth DEPARTMENT OF CULTURAL RESOURCES DIVISION OF ARCHIVES AND HISTORY ARCHIVES AND RECORDS SECTION CERTIFICATE OF AUTHENTICITY This is to certify that the micrographics appearing on this film are true and accurate reproductions of records originated during the normal course of business by the IREDELL_ COUNTY BOARD OF COUNTY COMMISSIONERS and consist of ss MAINUTES, BOARD OF COUNTY COMMISSIONERS The records begin with VOLUME: 2G DATE Mane bh (6, (7 73 ee _f a PLAT BOOK PAGE andend with _ DATE: It is further certified that the above records were microfilmed in conformity with the provisions of the General Statutes of North Carolina, chapter 8-45.1 and 8-45.4, "Uniform Photographic Copies of Business and Public Records as Evidence Act"; that the microphotography processes accurately reproduce the records so microfilmed; that the film forms a durable medium for reproducing the original, if necessary; and that the film used conforms to American National Standards Institute, Photographic Films-Specifications for Safety Film, ANSI IT9.6-1991 and- American National Standards Institute, Imaging Media (Film)-Silver Gelatin Type-Specifications for Stability, ANSI NAPM 119. 1-1992. This is further to certify that the microphotography processes were accomplished by the undersigned on the date and at the reduction ratio indicated below. Date filming of this reel in 27) 26 Ls SB Reduction Ratio as Date filming of this reelended Microfilm Camera Operator IREDELL COUNTY BOARD OF COMMISSIONERS MINUTES MARCH 16, 1993 - REGULAR MEETING The Iredell County Board of Commissioners met in Regular Session on Tuesday, March 16, 1993, 6:00 p.m., County Commissioners’ Meeting Room, Iredell County Government Center, 200 South Center Street, Statesville, NC. Those present for the meeting were: Sara K. Haire, Chairman Aor IL David A. Boone, Vice Chairman J ® C. Douglas Madison, Jr. / Diane M. Hamby Alice M. Stewart MAR 16 1998 > 2 & Staff present: Joel Mashburn, County Manager eA, o/ William P. Pope, County Attorney NS oy : NRonives Alice Fortner, Clerk to the Board * —— Susan G. Blumenstein, Director of Finance and “ Administrative Matters Jerry Lundy, Director of Services and Development Sheriff Clyde Lloyd Carson Fisher, Staff Engineer Brent Weisner, Tax Assessor Joe Ketchie, Tax Collector Bill Mashburn, Health Director Don Wall, DSS Director Anne Johnson, DSS staff and chairman of HCCBG Advisory Committee Larry S. Dickerson, ECOM Director CALL TO ORDER: Chairman Haire a J is: LPowyes 2 INVOCATION: The Reverend Mike Jordan, Pastor Wesley Memorial United Methodist Church Hartness Road Statesville, NC PLEDGE OF ALLEGIANCE ADJUSTMENT OF AGENDA: Chairman Haire and members of the board adjusted the agenda as requested by the county manager. APPOINTMENTS BEFORE THE BOARD 1993 GRAND JURY REPORT ON JAIL CONDITION: Sheriff Clyde Lloyd was present to discuss the 1993 Grand Jury Report as inspected on January 1993. The Grand Jury stated they used the "Jail Inspection Checklist" from the Handbook for Grand Jurors as their guide. Sheriff Lloyd reported the ten things they mentioned in the report. Some of the items the Sheriff has already been working on to overcome. In answer to a question, Sheriff Lloyd said the average stay in the jail is three days or less. IREDELL COUNTY VOCATIONAL WORKSHOP - PRESENTATION OF CHANGES IN TRANSPORTATION DEVELOPMENT PLAN: Mr. Ben Garrison, director of the Iredell County Vocational Workshop and chairman of the Transportation Development Plan, for which the Iredell Vocational Workshop services as lead agency, was present to present the changes in the plan for FY 1993-94. He explained the TDP is a four-year plan for the elderly and handicapped. The original plan was approved in August 1991 and is constantly reviewed and revised by the TDP committee for necessary changes. The changes requested this evening is for Section 16(b)2 funds, which are Capital Expenditure funds for the elderly and handicapped. The funding is MAR 1¢ 1993 86 MAR 16 1993 70% Federal, 15% State, and 15% local. Mr. Garrison asked that the plan be revised to include one rehabilitated van for the Iredell County Developmental Day Center; the purchase of a van for Tri-County Mental Health Agency; a replacement van for the Iredell Vocational Workshop, an expansion van for the ElderCenter. The Eldercenter has recently been added to the TDP. The request also included a replacement van for I~ Care. The application for these funds was received the first of March and they have until May 3rd to submit the application. A public hearing must be held prior to the submission on May 3rd. It is urgent for the Board to have this plan prior to the May 3rd date. MOTION from Commissioner Stewart to approve the request as submitted by Mr. Garrison, which is: van rehabilitation (#1179) for Iredell Developmental Day Care - expansion van for Tri-County Mental Health replacement van for Iredell Vocational Workshop (#0463) - replacement van for I-Care (#5655) - expansion van for ElderCenter » i rPReEE ' VOTING: Ayes - 5; Nays - 0. ADMINISTRATIVE MATTERS NON-OWNER PETITION - BELL FARM ROAD AREA: Mr. Jerry Lundy presented this petition to the board. The petition was submitted to the Iredell County Planning Board on March 3, 1993. The petition contains about 565 acres, starting at Fourth Creek and extending to within 2,000 feet of Highway 70 East. The petitioners obtained 90% of the owners’ signatures, Lundy said. This is 69 out of 77 owners, who represent 81% of the property. The planning board recommended to the county commissioners that this petition be found appropriate. There are 116 properties in this boundary, which are owned by 77 different property owners, Lundy said. For the benefit of the members of the board who have not considered a non-owner petition before, Mr. Lundy explained the process. It goes through four meetings prior to approval. Commissioner Hamby inquired how many of the petitioners live on the west side of Bell Road. Mr. Lundy said there are probably more on the west side than on the other, but he did not have the number. Chairman Haire asked that Mr. Lundy explain the difference in Residential/Agricultural zoning and the R-20. The major difference between the RA and R-20, Lundy said, was the RA allows some light, non-residential uses around intersections and allows mobile homes on individual lots and mobile home parks. The R-20 essentially does not allow any non-residential uses and does not allow mobile homes or mobile home parks. There are some other minor differences. Commissioner Madison inquired who determined the original boundary of the petition. Mr. Lundy said the boundaries are generally drawn by whomever submits the petition. Sometimes staff has input and sometime not. The first 2,000 feet off Highway 70 is suggested by staff to be omitted from the petitioned area because, according to the Land Use Plan, this would be a commercial area. Chairman Haire inquired if the County Manager could give advice regarding those who were present who wished to speak and this is not a public hearing. He said a majority of the property owners signed the petition, which gives indication that the county commissioners could find an appropriateness of the petition for the purpose of conducting a public hearing. After approval of appropriateness of the petition, a public hearing would be set and then all those who wish to speak would be allowed to speak. Commissioner Stewart said there was additional information she would like to have prior to voting. Commissioner Madison inquired if there was a 90-acre tract at the end of Fanjoy Road that is included in this tract. Mr. Lundy said there is a 90-acre tract that fronts on Bell Road and goes back into the direction of Fanjoy Road. MOTION from Commissioner Madison to table this decision until the next meeting on April 6, 1993. VOTING: Ayes - 5; Nays - 0. REVISION OF THE HOME AND COMMUNITY CARE BLOCK GRANT: Mrs. Anne Johnson, chairman of the HCCBG Advisory Board and member of the DSS staff, presented this request. The change in the number of units came about because of the overcalculation with current staff and because of the difficulty in maintaining staff with low hourly wage. Also, in the original plan, DSS staff had failed to include costs other than aide salaries, such as overhead. Mrs. Johnson said this newly calculated unit price is more in line with the other agency’s unit cost price. The HCCBG Advisory Board has approved this revised unit cost and recommends the county commissioners’ approval. MOTION from Commissioner Stewart to approve the request from the HCCBG Advisory Committee for the revised unit price. VOTING: Ayes - 5; Nays - 0. RESOLUTION REQUESTING A CONSTITUTIONAL AMENDMENT TO PROHIBIT FEDERALLY MANDATED PROGRAMS: MOTION from Commissioner Madison to approve the following resolution: RESOLUTION REQUESTING CONSTITUTIONAL AMENDMENTS TO PROHIBIT FEDERALLY MANDATED LOCAL PROGRAMS WHEREAS, Congress has increased local taxes by mandating programs without providing funding for such mandated programs, and thus has avoided political responsibility for said tax increases; and WHEREAS, state and local governments have been required to respond to federal funding cuts by either increasing taxes or reducing services to citizens; and WHEREAS, mandated programs now account for approximately 50 plus percent of local tax expenditures; and WHEREAS, funding of mandated programs through local tax dollars limits the ability of the County to provide needed services, infrastructure and capital needs; and WHEREAS, the Iredell County Board of Commissioners believes that it is in the best interests of the citizens of Iredell County to prohibit legislation which mandates local services without providing adequate funding for said services. NOW, THEREFORE, BE IT RESOLVED by the Iredell County Board of Commissioners that the Board requests of the North Carolina General Assembly and the United States Congress that Constitutional Conventions be convened specifically for the purpose of considering constitutional amendments to prohibit federal legislation that mandates local funding of programs or services without providing funding for said programs and services. MAR 16 1993 BE IT FURTHER RESOLVED that this Resolution be forwarded to the following: 1. To each of the 99 County Boards of Commissioners in the State. 2. To the legislatures of all 50 states. 3. To the North Carolina Congressional Delegation. 4. To the office of the National Association of Counties and North Carolina Association of County Commissioners. IREDELL COUNTY BOARD OF COMMISSIONERS SARA K. HAIRE Chairman In discussing the motion, Commissioner Boone said he was in favor of the resolution; however, he would like to be on record as saying that he thought Congress should propose that this amendment be ratified rather than having a Constitutional Convention, as called for in the resolution. VOTING: Ayes.- 5; Nays - 0. CITY OF STATESVILLE, REQUEST FOR AIRPORT FUNDS: Mr. Mashburn discussed this subject with the board. The board had received information in the agenda packet from the City of Statesville asking that the County give a strong indication of the Board’s intent to provide 50% for local funding for the projects planned for this year. These projects are the construction of Runway 10/28 parallel taxiway and the installation of a localizer/nondirectional beacon. Total local matching funds are $95,265 for the Runway and $140,000 for the Localizer/Nondirectional Beacon. The City’s request is for the County to budget 1/2 of the total Local funding in the 1993-94 budget. Commissioner Madison is the County’s representative to this board. He said the nondirectional beacon located at the airport now is in a bad state of disrepair. This will also enhance the airport during bad weather, Madison said. He said everyone who was present were in favor of the two new items being proposed. Commissioner Stewart said she did not remember the County agreeing to fund these projects. She would like to see the minutes of previous meetings clarifying previous commitments made at the airport for funding. MOTION from Commissioner Stewart to table. VOTING: Ayes - 5; Nays - 0. BUDGET AMENDMENT #29, SHERIFF’S DEPARTMENT ~- TO RECOGNIZE SEIZED DRUG FUNDS: Mrs. Blumenstein presented this Budget Amendment to the board. The sheriff’s department has received $102,477 from the US Treasury for Seized Funds and sale of property. This money comes to the County with guidelines from the U. S. Treasury Department, which says they cannot use these funds to supplant the present sheriff’s budget. The funds must be used to enhance the law enforcement department. The department does not have plans to spend all these funds. They do plan to spend between $45,000 to $50,000 to equip every officer in the department with semi-automatic weapons. Some of the officers presently use their personal weapons; some use weapons purchased by the county~~-none of them are semi-automatic, Mrs. Blumenstein said. She recommends the purchase of these weapons plus the purchase of the needed ammunition. MOTION from Commissioner Madison to approve the Budget Amendment #29 as presented. 004 SIS VOTING: Ayes - 5; Nays - 0. APPOINTMENTS BEFORE THE BOARD TRAVEL AND TOURISM, MRS. JUDY LAZENBY: Mrs. Judy Lazenby came before the board regarding the Travel and Tourism item on the agenda. Mrs. Lazenby was scheduled earlier; however, she was out of town and did not return as originally planned. This is the fourth year of the Travel and Tourism Board, Mrs. Lazenby said. She plans to step down at the end of the year. She is presently spending a great deal of voiunteer time working for this agency, and feels she can no longer do this. She showed a video of the Travel and Tourism in Iredell County. Chairman Haire thanked Mrs. Lazenby, on behalf of the county board of commissioners, for her service to the Travel and Tourism board. ADMINISTRATIVE MATTERS (cont’d) REQUEST FROM SHERIFF FOR RETIRING SGT. GENE HONEYCUTT TO RECEIVE SMITH & WESSON 9 MM SEMI-AUTOMATIC FOR $1: Sheriff Clyde Lloyd made this request, which is in accordance with GS 20-187.2 that permits the county commissioners to take such action. Sgt. Honeycutt has been with the County since October 15, 1965, and has been a good and faithful employee for twenty-eight years, Sheriff Lloyd said. MOTION from Commissioner Boone to sell the Smith & Wesson semi-automatic, 9 mm handgun to Sgt. Honeycutt for the sum of $1. Serial number of the weapon is A825619. VOTING: Ayes - 5; Nays - 0. PROJECT ORDINANCE FOR IREDELL-STATESVILLE SCHOOL PROJECTS: Mrs. Blumenstein presented this information to the board. The Capital Projects Ordinance is necessary because of the Certificates of Participation (COPs) financing, which causes the school properties to be transferred to the County for the financing. MOTION from Commissioner Madison to approve the following: CAPITAL PROJECT FUND 1993/94 SCHOOL PROJECT Iredell County, North Carolina BE IT ORDAINED by the Board of County Commissioners of Iredell County, North Carolina: Section 1. The following projects will be financed by this fund: East Iredell Middle School $ 7,195,803 Statesville Middle/West Middle 3,438,365 Brawley Middle 4,000,000 Costs of issuance 381,042 Interim Financing 3,532,891 TOTAL $18,548,101 Section 2. Funds for this Capital Project Fund are to be provided from the following sources: MAR 16 1993 a Proceeds from Certificates of Participation $13,413,270 Transfer from General Fund Appropriations 1,119,843 Contributed Capital-Iredell/Statesville Schl. 291,050 Interest on Construction Fund 196,518 Interim Financing 3,527,420 TOTAL $18,548,101 Section 3. This Capital Project Fund shall continue until the projects are complete. Section 4. Payments from this Capital Project Fund shall be authorized by the County Manager or his designee. This ordinance being duly adopted this the 16th day of March 1993. In discussing the vote, Commissioner Boone said he was voting against the Capital Projects Ordinance because he was opposed to the Certificates of Participation financing. He asked the record to reflect that and cited the $381,000 listed as costs for preparation of the documents for issuance as an example of his opposition to the matter. VOTING: Ayes - 4; Nays - 1 (Boone). PARKING LOT AT THE CORNER OF WALNUT AND MEETING STREETS: Mr. Carson Fisher, staff engineer, presented this item to the board. The parking lot was originally constructed on the basement level of a masonry building. Portions of the retaining walls were formerly walls of the building which were left as retainer walls. The walls are starting to fail, and Mr. Fisher was recommending some changes, which were to tear down the walls that need repair and construct an earthen embankment, to reconstruct the walls with a similar type structure, to fill in the entire parking lot and then resurface, or to leave it as it is. The cost of filling in and resurfacing will cost approximately $40,000, which is the recommendation. There was $26,573 allotted in the Maintenance budget for this project. This would require additional funds. MOTION from Commissioner Madison to authorize the filling and paving as Mr. Fisher has suggested, with a maximum expenditure of $40,000, which would require a Budget Amendment #30 for $13,427 from Contingency to the Maintenance Budget for this work. VOTING: Ayes - 2 (Madison, Haire) Nayes - 3 (Hamby, Stewart, Boone) JIMMY FRAIZER AND WIFE, NANCY H. FRAZIER, APPEAL OF TAX ASSESSMENT: Mr. Brent Weisner, Tax Assessor, presented this to the board. The taxes that were discovered on this property came from a discovery on Queen City Rentals. The audit began on January 1990. For some reason the bill was not issued until November 1990. In the meantime, the Fraziers had purchased the property and Queen City Rentals had gone bankrupt in December of 1990. The Fraziers purchased this property approximately six weeks before the bill went out. A petition was received from the Fraziers, and Mr. Weisner said the facts were correct. When they purchased the property they had no way of knowing an audit was in the process. The Board does have the authority to compromise this bill, and it is Mr. Weisner’s recommendation that the Board be receptive to making an adjustment to this bill in view of the circumstances. The amount of taxes is $21,191.75, Mr. Weisner said. The amounts for Mooresville, Mooresville Schools, and Iredell County will be in the next Releases. Mr. Joe Ketchie, Tax Collector, was present and recommended forgiving the assessment. E66 9b XV MOTION from Chairman Haire to take the recommendation from Mr. Weisner and Mr. Ketchie and forgive the assessment since there was a four and one-half month delay in sending out the bill. VOTING: Ayes - 5; Nays - 0. ESTABLISHMENT OF A VEHICLE EVALUATION COMMITTEE: Mr. Weisner informed the board that a new Motor Vehicle Evaluation Committee is required by the State. This is a five-member board with one alternate that meets each month of the year. The committee will meet during the day and be compensated at $50 per session per member. The chairman will receive $75 per session. The board will appoint the five members and the alternate and also appoint the chairman and vice chairman of the board. The first meeting will be held in July 1993. MOTION from Commissioner Madison to establish the Motor Vehicle Evaluation Committee with the members receiving $50 per session and the chairman receiving $75 per session. The terms will be for one year, beginning July 1, 1993. VOTING: Ayes - 5; Nays - O. RELEASES AND REFUNDS - MONTH OF FEBRUARY i993: MOTION from Commissioner Stewart to release the following: TAXPAYER RELEASED AMOUNT Gary A and Gena C Smith $ 22.32 Billy Joe Tharpe Jr. 39.56 First Citizens Bank 90.55 Robert L Fesperman 137.16 Walker J. Smith 14.99 Victoria Turner 10.00 Arthur Cross 27.90 Shaver, Inc. 11.50 Shaver, Inc. 14.00 Shaver, Inc. 14.75 Shaver, Inc. 14.75 Shaver, Inc. 18.00 Shaver, Inc. 3.00 Shaver, Inc. . 3.00 Shaver, Inc. 3.00 Shaver, Inc. 3.00 TOTAL 427.48 SOLID WASTE RELEASES Robert L Fesperman COUNTY FIRE RELEASES Gary A & Gena Smith 1.36 Rubbermaid Statesville 3:72 Billy Joe Tharpe, Jr. 2.42 Walker Smith -92 Arthur Cross Love Shaver, Inc. 95 Shaver, Inc. «95 Shaver, Inc. -95 Shaver, Inc. -95 Shaver, Inc. 1.10 TOTAL 14.02 MAR 1 6 1993 MAR 16 1993 REFUNDS - FEBRUARY 1993 Kathryn K. Jones 333 Wedgewood Drive Mooresville, NC 28115 288.70 Richard W. Crabtree Route 17, Box 227 Statesville, NC 28677 78.08 NGK Ceramics USA, Inc. Box 390 Mooresville, NC 28115 2,463.30 Charlie Wayne Stewart Route 14, Box 177 Statesville, NC 28677 78.89 Bonnie L. Lowe 756-102 White Oakes Road Mooresville, NC 28115 6.71 Mary Beth Kennedy 112 N. Race Street Statesville, NC 28677 12.00 Terry Douglas Washer Route 1, Box 143 Union Grove, NC 28689 27.03 Walker J & Dianne Smith Route 6, Box 448 Mooresville, NC 28115 108.68 Beauty Maid Millis, Inc. P. O. Box 1560 Statesville, NC 28677 1605.15 United Knitting Mills P. O. Box 1560 Statesville, NC 28677 378.54 W. H. Bustle 2752 Peachtree Road Statesville, NC 28677 60.00 Davie B. Turner (no address) 26.32 TOTAL REFUNDS 5133.70 VOTING: Ayes - 5; Nays - 0. RESOLUTION REQUESTING MODIFICATION OF PROPOSED LEGISLATION AFFECTING RECREATION AND NATURAL HERITAGE TRUST FUND: Mr. Mashburn discussed this resolution. Some of the money set up in the 1991 General Assembly increased the excise tax on land transfers. Some of that may be set aside to be used for funding of outdoor recreation facilities. The funds would go to local governments for that purpose. It would allow the money to be used to acquire land. Presently, even if the County was successful in receiving Federal Land and Conservation Fund Grant, which could be a maximum of $75,000, it couldn’t be used to acquire land; it would have to be used for building facilities on the land. This resolution allows the use of the funds for acquisition of land. He said there is no match required if funds are available. The Recreation Advisory Board recommends this resolution to the Board of County Commissioners. MOTION from Commissioner Hamby to adopt the following resolution: 008 REQUESTING MODIFICATION OF PROPOSED LEGISLATION AFFECTING THE RECREATION AND NATURAL HERITAGE TRUST FUND WHEREAS, the 1991 session of the General Assembly enacted a bill that increased the excise tax on land transfers by one dollar per thousand; and WHEREAS, eighty-five percent of the revenues from this increase went into the general fund of the State; and WHEREAS, the Legislative Study Commission on Parks and Recreation has drafted legislation that would dedicate the eighty- five percent of the revenue that is currently going to the general fund to a proposed Park Fund of North Carolina to be used for land acquisition; and WHEREAS, local governments in North Carolina need almost one billion dollars to meet national standards in providing land and facilities for leisure opportunities for citizens and visitors; and WHEREAS, funding from the Federal Land and Water Conservation Fund, which was a major source of support for State and Land Parks Systems for the last twenty-seven years, has decreased considerably since 1979; and WHEREAS, the North Carolina Recreation Parks Society has requested support for modification of the proposal developed by the Legislative Study Commission on Parks and Recreation to divide the entire 1991 tax increase of one dollar per thousand such that fifteen percent of the funding would be used for acquisition of land with significant natural heritage value, forty-five percent of the funding would be used for local park acquisition and development of park lands, and forty percent of the funding would go to state parks; and WHEREAS, Iredell County Recreation Advisory Board has endorsed this formula and has requested the Iredell County Board of Commissioners to also support this proposal. NOW, THEREFORE, THE BOARD OF COMMISSIONERS FOR THE COUNTY OF IREDELL DOTH RESOLVE: 1. The members of the General Assembly representing the people of the County of Iredell are called on to support the modification of the proposal which has been drafted by the legislative Study Commission on parks and Recreation to provide for a more equitable distribution of funds from the 1991 tax increase with the funding being divided as indicated above. 2. The Clerk to the Board of Commissioners is directed to send a copy of this Resolution to each of the members of the General Assembly representing the people of Iredell County and to the North Carolina Association of County Commissioners. . YL “/ 4 V0 Zz Sara K. Haire Chairman ADOPTED 3/16/93 VOTING: Ayes - 5; Nays - 0. CONTRACT WITH DAVID M. GRIFFITH & ASSOCIATES - #93-11: MOTION from Commissioner Madison to approve the contract with David M. Griffith & Associates for Cost Allocation Plan. Funds for this contract are to come from lapsed funds already in the budget. A transfer in the amount of $8,250 will be made from Medicaid line item in the Social Services budget to Professional Services line MAR 16 1993 MAR 1 ¢ 1009 item. VOTING: Ayes ~ 5; Nays - 0. RESOLUTION ESTABLISHING A CASH MANAGEMENT POLICY: MOTION from Commissioner Madison to adopt the following policy as presented by the Finance Officer: WHEREAS, to fully maximize the use of public moneys is in the best interest of the public; and WHEREAS, it is the responsibility of the director of finance, supported by the Board of Commissioners and County Manager, to supervise the management of public moneys of the County of Iredell; and WHEREAS, it is the desire of the Board of Commissioners to use all of its public funds in the most efficient manner; NOW, THEREFORE, BE IT RESOLVED BY THE IREDELL COUNTY BOARD OF COMMISSIONERS THAT: Section 1. The Board of Commissioners hereby charges the director of finance, with the cooperation of all County departments and officials, to devise and implement a cash management plan which addresses cash receipts, cash mobilization and management of available resources (deposits/investments), cash disbursements, banking relations, and monitoring and reporting on the plan. Section 2. The independent auditor for Iredell County shall monitor the County’s compliance with the established cash management plan and the reports of the director of finance thereon. He shall report his findings and recommendations annually to the Board as a part of the County’s annual audit. Section 3. Each year the plan will be reviewed by the director of finance during budget preparation. The director of finance shall amend the plan, as appropriate, to further enhance the County’s cash management program. All plan amendments shall be presented to the Board of Commissioners for review at the next meeting after the amendment has been made. Section 4. The director of finance and the tax collector shall each give a true accounting and faithful performance bond with sufficient sureties in the amount of $100,000. All other employees handling the County’s moneys or assets shall be covered under the $50,000 blanket faithful performance bond. Section 5. The following procedures are hereby established and shall be incorporated in the cash receipts section of the cash management plan: (1) Except as otherwise provided by law, all taxes and moneys collected or received by an officer or employee of the County shall be deposited in an official depository in accordance with G.S. 159- 32. (2) Moneys received shall be deposited daily in the form and amounts received. These moneys shall be deposited in such a manner as to receive the current day’s credit. 010 (3) (4) (5) Section 6. (1) (2) (3) (4) (5) (6) (7) (8) Moneys due to the County either by another governmental agency or by an individual shall be promptly billed, collected, and deposited. The director of finance shall monitor the status of all uncollected moneys owed to the County and implement measures to collect any and all delinquent accounts except as otherwise provided by law. The tax collector shall expedite the deposit of ad valorem tax collections by use of lock box services and any other collection method allowed by law. The director of finance shall periodically review each revenue source of the County and examine the methods for prompt billing, collection, depositing, and reporting of those sources. These methods shall be analyzed with the individual responsible for the particular revenue source, and changes shall be instituted if more efficient means of revenue realization are possible. The following procedures are hereby established and shall be incorporated in the cash mobilization and management of available resources (investments) section of the plan: The Iredell County Board of Commissioners shall designate all official depositories of the County. The director of finance shall establish a central depository system for the County utilizing a cash concentration account. Pursuant to G. S. 159-25(4), the director of finance shall receive and deposit all moneys accruing to the County into the County’s cash concentration account, unless another officer or employee is duly authorized to do so and is supervised by the director of finance. Employees and officers who are duly authorized and supervised by the director of finance to receive and deposit County moneys (the Tax Collector) must notify the Finance Officer each day by 11:00 a.m. of the amount being deposited. The county shall subscribe to the Government Money Transfer System for State agencies participating in the System. This allows for State revenues to be deposited directly in the County’s individual account with the North Carolina Cash Management Trust. Any State revenues received through the mail shall be deposited on a timely basis. The director of finance shall include in the negotiations with the official depository a method of investing all funds on deposit. The director of finance shall strive to keep 100% of the County’s moneys invested at all times. The director of finance shall continuously forecast the County’s future cash needs and invest moneys for longer periods of time where practicable. MAR 16 1993 011 Section 7. (1) (2) (3) (4) (5) (6) Section 8. (1) (2) (3) MAR 4 1993 The following procedures are hereby established and shall be incorporated in the cash disbursements section of the County’s cash management plan: All checks, drafts, or orders of this unit drawn against said funds shall be signed by the director of finance and countersigned by one of the following: Chairman, Iredell County Board of Commissioners; Vice-Chairman, Iredell County Board of Commissioners; or County Manager. The names and signatures of the officers shall be duly certified by the clerk to the board to said depositories from time to time. The method in which appropriations and other available resources are expended shall be performed pursuant to G.S. 159-28 (b). Billings to the county for goods received or for services rendered shall not be paid early or late, but on the discount date or the due date to the extent practicable. The director of finance shall establish a system of inventory to insure that stocks will remain at levels necessary to conduct business without being excessive. The director of finance will consolidate all payments to a particular vendor, rather than issuing separate checks for each billing to the extent practicable. A cost effective disbursement cycle shall be established to crate the maximum amount of investable funds while at the same time insuring all bills are paid by their due date. The disbursement cycle shall be reviewed periodically by the director of finance and changes shall be instituted when appropriate. The following procedures are hereby established and shall be incorporated in the banking relations section of the Cash Management plan: The director of finance will maintain the minimum number of bank accounts for official operation. The director of finance shall maintain in the County’s accounts enough moneys to meet the County’s daily obligations. An official depository shall be selected based on a competitive proposal. A Request for Proposal for Banking Services shall be submitted to those financial institutions within close proximity to finance office. The selection process will be carried out every three years. The director of finance will determine that institutions offering proposals are financially sound based on a comprehensive analysis of the institutions’ financial positions. The director of finance shall recommend an official depository to the Board based on the evaluation of the proposals. Evaluations will be based on the institution’s ability to provide all services as required by the County efficiently and at a reasonable cost, previous experience, references, and savings in excess of the cost of changing banking institution. 012 (4) Any financial institution not selected as the official depository but which may receive County funds for investment shall be analyzed by the director of finance for financial stability if the amount of time deposit exceeds the federal depository insurance coverage of $100,000. Section 9. The following procedures are hereby established and shall be incorporated in the monitoring and reporting section of the Cash Management Plan. (1) The director of finance shall report monthly to the County Manager and/or Board of Commissioners concerning the status of investments, the collateralization of County moneys, and the comparison of actual receipts and disbursement to the budgeted figures. (2) Significant changes n banking services or costs and the issuance of a Request for Proposal for Banking Services will be reported to the County Manager and/or Board. (3) The tax collector shall report to the County Manager and/or Board on delinquent accounts, both taxes and assessments. (4) Each year the Cash Management Plan shall be reviewed by the director of finance during budget preparation. The director of finance shall amend the plan, as appropriate, to further enhance the County’s cash management program. All plan amendments shall be presented to the County Manager and/or Board for review at the next Board meeting after the amendment has been made. (5) Any deviations from the plan by an official or employee shall be reported to the County Manager and/or Board at the next Board meeting after the deviation has occurred. Section 10. All employees of Iredell County shall follow the cash management plan and provisions of this resolution, and the willful or continued failure to do so is sufficient cause for immediate dismissal from County employment. VOTING: Ayes - 5; Nays ~ 0. IREDELL-STATESVILLE SCHOOL SYSTEM - DECLARATION OF SURPLUS PROPERTY: Mr. Mashburn quoted the State law, saying after the School System has declared property surplus, then the property must be offered to the County Government for acquisition. There are two pieces of property which the Iredell-Statesville Schoo] System has declared surplus, these being: An approximately eight-acre tract of land located adjacent to Fifth Street in Statesville and known as the Avery Sherrill School property. ($64,000) A three-acre tract of land located on Amity Hill Road near its intersection with I-77. This property formerly housed the administrative offices of the Iredell County Schools. ($468,000) The I/S Board of Education has received appraisals on both of these properties, and the price is listed with the description. MOTION from Commissioner Madison to decline the offer of these two properties from the Iredell/Statesville School System. VOTING: Ayes - 5; Nays - 0. MAR 16 1999 013 MAR 16 19S3 RULES OF PROCEDURES FOR OPERATING THE COUNTY BOARD OF COMMISSIONERS: The Rules of Procedure were updated and presented to the board. The board members had reviewed them and made some minor changes at this time. MOTION from Commissioner Boone to adopt the Rules and Procedures with the changes recommended at this meeting. VOTING: Ayes - 5; Nays - 0. RULES OF PROCEDURE IREDELL COUNTY BOARD OF COMMISSIONERS (Revised 3/16/93) (1) Regular Meetings _ The Board shall have a regular meeting on the First and Third Tuesdays of each month, except that if a regular meeting day is a legal holiday, the meeting shall be held the next business day. The Tuesday meetings shall be held at the County Commissioners’ Meeting Room, Iredell County Government Center, 200 South Center Street, Statesville, NC, and shall begin at 6:00 p.m. The public hearings will be held at 7:00 p.m. on the first Tuesday of each month. (2) Special Meetings The chairman or a majority of the members of the board may at any time call a special meeting of the board of commissioners by signing a written notice stating the time and place of the meeting and the subjects to be considered. The person or persons who call (s) the meetings shall cause the notice to be delivered to the chairman and all other board members or left at the usual dwelling place of each member at least forty-eight (48) hours before the meeting and shall cause a copy of the notice to be posted on the Iredell County Government Center bulletin board and on the door of the regular meeting room at least forty-eight (48) hours before the meeting. Only those items of business specified in the notice may be transacted at a special meeting, unless all members are present or those who are not present have signed a written waiver. If a special meeting is called to deal with an emergency, the notice requirements of this rule do not apply. However, the person or persons who call (s) an emergency special meeting shall take reasonable action to inform the other members and the public of the meeting. Only business connected with the emergency may be discussed at this meeting. (3) Organizational Meeting On the first Monday in December following a general election in which county commissioners are elected, the incumbent board shall meet at 9:00 a.m., at the regular place of meeting, for its final meeting. The newly elected county commissioners shall be sworn in at 10:30 a.m., and shall hold its organizational meeting at 11:00 a.m. The newly formed board of commissioners shall elect its chairman and vice chairman as its first order of business. The county manager shall preside until the chairman is elected. The second order of business shall be the appointment of the clerk to the board and the county attorney. (4) Agenda The clerk to the board shall prepare the agenda for the meeting. A request to have an item of business placed on the agenda must be received by 12:00 Noon on the Thursday preceding the meeting. Any board member may, by a timely request, have an item placed on the agenda. 014 The agenda shall include, for each item of business placed on it, as much background information on the subject as is available and feasible to reproduce. A copy of all proposed ordinances shall be attached to the agenda, if available to the clerk. A copy of the agenda and attached materials shall be available for public inspection as soon as they are completed. Each board member shall receive a copy of the agenda. Copies may also be available for members of the press. (5) Public Address to the Board Any individual or group who wishes to address the board should make a request to the clerk to the board to be on the agenda. However, the board shall determine at the meeting whether it shall hear an individual or group, or others who are not on the agenda, but who desire to address the board. The chairman may set a time limit (normally five minutes) on those who address the board and have not been placed on the agenda. (6) Order of Business Items shall be placed on the agenda according to the "Order of Business." The Order of Business for each regular meeting will usually be as follows: I. Call to order II. Invocation III. Pledge of Allegiance to the Flag IV. Adjustment of Agenda V. Presentation of Special Recognitions and Awards VI. Appointments Before the Board VII. Public Hearings, if there are any scheduled, at 7:00 p.m. VIII. Administrative Matters IX. Announcement of Vacancies Occurring on Boards & Commissions X. Appointments to Boards & Commissions XI. Unfinished Business XII. New Business XIII. County Manager’s Report XIV. Executive Sessions XV. Adjourn By vote of the board, Changes may be made at the Adjustment of the Agenda at the order. items may be considered out of this beginning of the meeting, or at any other time the majority of the board members wishes to make a change. (7) Election of the Chairman and Vice Chairman The chairman and vice chairman of the board shall be elected annually and shall not be removed from the office of the chairman or vice chairman unless he becomes disqualified to serve as a member of the board. (8) Powers of the Presiding Officer The chairman shall preside at all meetings of the board. A member must be recognized by the chairman in order to address the board. The chairman shall have the following powers: 1. To rule motions in or out of order, including the right to rule out of order any motion patently offered for obstructive or dilatory purposes. 2. To determine whether a speaker has gone beyond reasonable standards of courtesy in his remarks and to entertain and rule on objections from other members on this ground. 3. To entertain and answer questions of parliamentary law or procedure; 4. To call a brief recess at any time; MAR 16 1993 016 5- To adjourn in an emergency. (9) Presiding Officer when the Chairman in Active Debate. The chairman shall preside at meetings of the board unless he becomes actively engaged in debate on a particular proposal, in which case he may designate another board member to preside. The chairman shall resume the duty to preside as soon as action on the matter is concluded. (10) Action by the Board The board shall proceed by motion. Any member, including the chairman, may make a motion. (11) Second Not Required A motion shall not require a second. However, in the case where the County receives certain legal documents that require a motion and a second, then the chairman shall call for a second to the motion. (12) One Motion at a Time Only one motion should be on the floor at a time. (13) Substantive Motion A substantive motion is out of order while another substantive motion is pending. (14) Adoption by a Majority Vote A motion shall be adopted by a majority of the votes cast, a quorum being present, unless otherwise required by these rules or the laws of North Carolina. (15) Debate The chairman shall state the motion then open the floor to debate on it. The chairman shall preside over the debate according to these general principles: (a) The introducer (member who makes the motion) is entitled to speak first; (b) A member who has not spoken on the issue shall be recognized before someone who has already spoken. (c) To the extent possible, the debate shall alternate between opponents and proponents of the measure. (16) Procedural Motions In addition to substantive motions, the following procedural motions, and no others, shall be in order. Unless otherwise noted, each motion is debatable, may be amended, and requires a majority vote for adoption. (a) To adjourn. The motion may be made only at the conclusion of action on a pending matter; it may not interrupt deliberation of a pending matter. (b) To take a recess. (c) To call to follow the agenda. The motion must be made at the first reasonable opportunity or it is waived. (ad) To suspend the rules. The motion requires a vote equal to a quorum. (e) To divide a complex motion and consider it by paragraphs. (f) To defer consideration. A substantive motion whose consideration has been deferred expires 100 days thereafter unless a motion to revive consideration is adopted. (g) Call of the previous question. The motion is not in order until there has been at least 20 minutes of debate and/or every member has had one opportunity to speak. (h) To postpone an item to a certain time or day. (i) To refer to a committee. Sixty (60) days after a motion has been referred to a committee, the introducer may compel consideration of the measure by the entire board, regardless of whether the committee has reported the matter back to the board. (3) To amend. An amendment to a motion must be germane to the subject matter of the motion, but it may achieve the opposite effect of the motion. There may be an amendment to the motion and an amendment to an amendment, but no further amendments. Any amendment to a proposed ordinance shall be reduced to writing on the call of any member, including the chairman. (k) To revive consideration. The motion is in order at any time one hundred (100) days after a vote to table consideration of it. A substantive motion on which consideration has been tabled expires one hundred (100) days after being tabled, unless a motion to revive consideration is adopted. (1) To reconsider. The motion must be made by a member who voted with the prevailing side. The motion must be made at the same meeting at which the original vote was taken. The motion cannot interrupt deliberation on a pending matter but is in order at any time before adjournment. (m) To rescind or repeal. (n) To ratify. (°) No consideration for six months. When a substantive motion has been defeated, the board shall not consider that motion again for six months. (p) Withdrawal of a motion. (q) To adjourn the meeting to a certain date, time, and place. (17) Duty to vote Every member must vote unless excused by a majority vote according to law. A member who must be excused from voting because of a legal requirement shall so inform the chairman, who will take a vote of the remaining members. If a person is not excused from voting as described above and does not audibly vote, then the inaudible vote will be counted with the affirmative vote. (18) Introduction of Ordinances A proposed ordinance shall be deemed to be introduced at the MAR 16 1993 017 MAR 16 1993 first meeting for which it is placed on the agenda, regardless of whether it is actually considered by the board, if it is prominently identified on the agenda through the use of asterisks, underlining, or other similar printing devices. (19) Adoption of Ordinances To be adopted at the meeting at which it is first introduced, an ordinance or any action with the effect of an ordinance (except the budget ordinance, any bond order, or any other ordinance on which a public hearing must be held before the ordinance may be adopted) must receive the approval of all members of the board of commissioners. If the proposed ordinance is approved by a majority of those voting but not by all members of the board, or if the ordinance is not voted on at the meeting, it shall be considered at the next regular meeting of the board. If it then or at any time thereafter within one hundred (100) days of its introduction receives a majority of the votes case, a quorum being present, the ordinance is adopted. (20) Adoption of the Budget Ordinance Notwithstanding the provisions of any general or local act: 1. Any action with respect to the adoption of amendment to the budget ordinance may be taken at any regular or special meeting of the board by a simple majority of those present and voting, a quorum being present; 2. No action taken with respect to the adoption or amendment of the budget ordinance need be published or is subject to any other procedural requirement governing the adoption of ordinances or resolutions by the board; 3. The adoption and amendment of the budget ordinance and levy of taxes in the budget ordinance are not subject to the provisions of any local act concerning initiative or referendum. During the period beginning with the submission of the budget to the board and ending with the adoption of the budget ordinance, the board muy hold any work session meetings that may be necessary to complete its work on the budget ordinance. Any provisions of the law concerning the call of special meetings do not apply during that period so long as each member of the board has actual notice of each work session meeting called for the purpose of considering the budget. Notice of budget work sessions may be construed to be budget work sessions set by the board at the same meeting the budget ordinance is distributed to the board members or at any subsequent meeting, and the board members shall consider this proper notice. The board may consider other matters of business provided all board members are present; or if any are absent, he/she has been notified that other business matters will be discussed. The board will not act on the following subjects during the budget work sessions: 1. Adoption of the budget 2. Levy of a tax 3. Enter into debt (21) Executive Sessions The board may hold executive sessicns as provided by law. It shall commence an executive session by a majority vote to do so and terminate an executive session in the same manner. (22) Quorum A majority of the membership of the board of commissioners shall constitute a quorum. The number required for a quorum shall not be affected by vacancies. If a member has withdrawn from a 018 meeting without being excused by a majority vote of the remaining members present, he shall be counted as present for the purpose of determining whether a quorum is present. The board may compel the attendance of an absent member by ordering the sheriff to take the member into custody. (23) ic Hearings Public hearings required by law or deemed advisable by the board shall be organized by a special order, adopted by a majority vote, setting forth the subject, date, place and time of the hearing as well as any rules regarding the length of time of each speaker, etc. At the appointed time, the chairman or his designee shall call the hearing to order and then preside over it. When the allotted time expires or no one who has not yet spoken wishes to do so, the chairman or his designee shall declare the hearing ended. (24) Quorum at A quorum of the board shall be required at all public hearings required by state law. (25) Minutes Minutes shall be kept of all meetings of the board. (26) intments The board will use the following procedure to make appointments to various subordinant boards and offices: A. The chairman of the board will announce the vacancies occurring on boards and commissions and submitted by the clerk to the board. B. The next regularly scheduled meeting following the announcement of the vacancies, the chairman shall open the floor to nominations. All members shall put forward names of possible appointees. If there is only one nomination made for each vacancy, then the motion will be made to close the nominations and appoint those persons by acclamation. Cc. If there is more than one nomination for a vacancy, the names shall be published in the minutes by the clerk to the board, and then at the next regular meeting of the board, the nominees will be debated. When the debate ends, the clerk to the board shall call to roll of the county commissioners and each county commissioner called shall cast his vote. The votes shall not be tallied until each member has voted. The nominee (s) who receive (s) the highest number of votes shall be appointed. If more than one appointee is selected, then each rember shall have as many votes as there are positions to be filled. A member may cast all his votes or less than all of them, but cannot vote for a nominee more than one time. To break tie votes on nominations: The board will vote again at the next regular meeting scheduled if all members are present, or if all members are not present, the vote will be taken at the first Tuesday of the monthly meeting regardless of absences. MAR 1¢ 1993 019 MAR 16 1993 (27) ence to bert’s Rules Orde test editi To the extent not provided for in these rules and to the extent that the reference does not conflict with the spirit of these rules, the board shall refer to Robert’s Rules of Order, latest edition, for unresolved procedural questions. APPROVAL OF MINUTES - FEBRUARY 16, 1993 MEETING: The board discussed the item of business on the February 16, 1993 agenda, pertaining the purchase of the file cabinets for the Clerk of _ Court’s Office. Two motions were involved: The approval of Budget Amendment #26 to transfer $23,800 from Contingency to Capital Appropriation for the Clerk’s Office, and the award of a bid to J. E. Pope in the amount of $23,139. The board’s voting on the motion was contingent upon the County receiving the existing file cabinets to be used in other County offices. After the meeting, the county manager was informed by the State that the State would not give the file cabinets to the County. They would sell the cabinets to then. Since this was a contingency of the motion, the purchase of these cabinets was held up until the board had been notified of the change in conditions. PROCEDURAL MOTION from Commissioner Madison to reconsider the action that was taken in relation to purchasing the automatic filing system for the clerk of court’s office. VOTING: Ayes - 4; Nays - 1 (Hamby). MOTION from Commissioner Madison to relay this back to the State since they are the ones to provide the equipment for the Clerk of Court’s office. The board has made a good will gesture stating that the County would help out there, but they have not seen fit to accept our offer, and we need to relay the whole issue back to them and ask them to correct their problem. We have a valid bid as to how they can correct their problems with a nominal amount of investment. The County does not need to add square footage, we just need to make that more efficient. FURTHER to rescind the MOTION for the Budget Amendment #26 and to rescind the award of the bid for the filing cabinet to the J. E. Pope Company. VOTING: Ayes - 4; Nays - 1 (Hamby). Commissioner Stewart brought up the discussion of the three positions in Child Protective Services that were not approved by the board at the February 16th meeting. She inquired about the board’s decision to table since she was not present. Commissioner Madison said there was discussion that the State was planning to make some appropriations available for Child Protective Services, and the board’s intent was to wait until the County could see what the State was going to do about some of these positions. Commissioner Stewart said the State was not planning to do very much in regard to the Child Protective Services. MOTION from Commissioner Madison to approve the minutes of February 16, 1993 meeting. VOTING: Ayes - 5; Nays - 0. BUDGET AMENDMENT #31 - RECREATION DEPARTMENT: Mr. Mashburn discussed this amendment with the board. The recreation department has operated day camps in the summer. These are the Camp Iredell program and Adventure Camp. The budget for 92-93 only covers one- half year’s funding, with the idea that the staff would evaluate the camps at the end of the summer season and make a recommendation to the board if it is felt the expenditure was justified. The staff also wanted to make these camps self-sustaining, Mr. Mashburn said. The staff is proposing to amend the budget to add funds for Adventure Camp and Camp Iredell. Total for Adventure Camp is $2,450 and for Camp Iredell is $8,910. Fees will be collected from the campers to pay for the cost of the camps. Revenues for Adventure Camp are estimated at $2,560; revenues for Camp Iredell are estimated at $9,000. In response to a question raised by Mrs. Blumenstein, it was stated that if there were not enough participants signed up to hold the camp, then it would be cancelled. MOTION from Commissioner Hamby to approve Budget Amendment #31 in the amount of $2,450 for Adventure Camp and $8,910 for Camp Iredell. Revenues are $2,560 for Adventure Camp and $9,000 for Camp Iredell. These funds are to come from the Contingency. VOTING: Ayes - 5; Nays - 0. REQUEST FOR DATA PROCESSING/FEE MANAGEMENT STAFFING PLAN AT THE HEALTH DEPARTMENT, BUDGET AMENDMENT #32: Mr. Bill Mashburn, health director, was present to discuss this change in his staffing plan. The new QS Patient Care Management System software was installed and there is a need for a Data Processing Coordinator I to operate this equipment. There is an existing staff member who is now a Fee Manager and is most familiar with the State Information System. The health director is recommending reclassification of the Data Processing Coordinator to Data Processing Coordinator/Fee Manager from 61/2B to 65/1A. Additional cost for three months will be $575 (salary/fringe benefits). In addition the Vital Statistics/Patient Relations Representative will be increased from three days a week to five days a week to carry the additional work load. This is Grade 56/2A from 60% time to 100%. Additional cost for three months, the remainder of this fiscal year is $1,534 (salary/fringe benefits). Total costs for both positions is $2,109. Board of Health has approved this change, Mr. Bill Mashburn said. MOTION from Commissioner Madison to approve Budget Amendment #32 in the amount of $2,109 for both positions. Funds are to come from Contingency. VOTING: Ayes - 5; Nays - 0. ADDITIONAL WORK ON EXISTING PLANIMETRIC MAPS AND PROPOSAL FOR INSTALLATION OF ROAD SIGNS IN CONJUNCTION WITH RURAL ADDRESSING PROGRAM - BUDGET AMENDMENT #33: Mr. Jerry Lundy presented these two items to the board. The mapping supervisor and the rural addressing contract have informed Mr. Lundy that a number of items need to be upgraded on the planimetric maps that had been prepared prior to hiring Caddum to complete the county’s mapping progran. In addition to this, there are approximately sixty new subdivisions and numerous new roads that have to be put into the system. Mr. Lundy is recommending that Caddum perform this work on an hourly basis not to exceed $20,000. Additionally, the cash flow from the 911 fund is not what was anticipated earlier. In discussing these funds, it is noted that this is an expenditure from the special assessment on the telephone bill fox $1 a month for each telephone line; however, since the assessmen. was not included as early in the year as anticipated, there are not enough funds available at this time to take care of this expenditure. The funds will be available at a later time. Mr. Lundy is requesting the $20,000 to come from the County’s Fund Balance and vill be repaid to the County from the 911 fund as soon as the funds are available. MAR 1¢ 1003 MAR 16 1993 MOTION from Commissioner Madison to approve Budget Amendment #33, which is a loan of $40,000 to the 911 Fund from the County’s Fund Balance. These funds are to be repaid to the County’s Fund Balance when received into the 911 Fund. VOTING: Ayes - 5; Nays - O. RELEASE ON INTEREST FOR LATE PAYMENT OF TAXES: Mr. Joe Ketchie was present to discuss this late payment of taxes from Hubbard Farms. Mr. J. D. Barnes, controller at Hubbard, stated the taxes were mailed on time. There was an affidavit from the Hubbard home office stating that the payment had been made in a timely manner. However, Mr. Ketchie said the payment for the taxes did not get to the County Tax office on the date the taxes were due. The penalty of $256.78 is the amount from which the Hubbard Farms officials were asking to be released. According to recent revisions in State laws, this is allowable. MOTION from Commissioner Madison to release the Hubbard Farms Company from the $256.78 late payment penalty. VOTING: Ayes - 4; Nays - 1 (Stewart). PRESTIGE CABLE TELFVISION REQUESTS TO USE THE COUNTY’S PROPERTY: Mr. Larry Dickerson, Emergency Communications Director, came before the board to discuss this request. Prestige Cable Television Company has requested permission to store some of their fiber optic equipment at the County’s Rinehardt radio tower in Mooresville. Mr. Dickerson said it would not hamper the County’s operation in any way to have this Prestige equipment store there. He said it had the potential to actually enhance the County’s capabilities in the future. In a proposal from Prestige Cable, the company said they would be willing for the County to use their cable facilities in the event of a citizen alert and warning. He was requesting the board’s permission to pursue this with Prestige and bring back a proposal to the board. Commissioner Stewart said she had a problem with a privately owned company locating in a government-owned facility. Mr. Mashburn said that he thought that the County could derive public benefit from the request. At this time, the staff was asking for permission from the board to pursue this and bring back an agreement to the board for the board to act upon. The board concurred that Larry Dickerson should bring back a formal proposal to the board from Prestige Cable Company. EQUITABLE FUNDING OF AGING FUNDS - CENTRALINA COUNCIL OF GOVERNMENTS: Chairman Haire asked Alice Fortner to discuss this matter with the board. The state has allocated at this time two full-time ombudsmen in the Region F COG. These two persons oversee 140 volunteers in the region and advocate for 9,841 residents in the nursing homes and domiciliary homes of the region. The Region F allocation for ombudsmen is far less than some of the other regions. Mrs. Lottie Massey of Centralina Council of Governments is asking the county commissioners to adopt a resolution to assist in getting a more equitable funding for the ombudsmen program from the state. MOTION from Commissioner Stewart to adopt the following resolution: WHEREAS, the Centralina Ombudsman program began in 1983 and Region F has grown to 9,871 beds with 730 nursing home beds scheduled to be built; and WHEREAS, the Omnibus Budget Reconciliation Act of 1987 has placed additional responsibilities on the Ombudsman program; and 022 WHEREAS, the funding received from the federal and state levels only pays for one and one tenth Ombudsman positions at Centralina; and WHEREAS, the state recommended minimum for Centralina is for two and one half positions; and WHEREAS, the bed count for Region F is the largest in the state; and WHEREAS, the bed count and Ombudsman positions are not equitable across the state; and WHEREAS, Senate Bill 33 for increased Ombudsmen funding has been referred to appropriations, and WHEREAS, the Ombudsman program needs to maintain or expand its advocacy efforts; BE IT RESOLVED THAT: 1. A more equitable formula be drafted by the North Carolina Division of Aging to distribute funds to the §.gion. 2. All legislators be notified regarding the need for additional state funds for the Ombudsman program and the formula to distribute those funds. 3. All Boards of County Commissioners in Region F adopt this resolution and forward it to their state elected officials requesting immediate action. FURTHER, be it resolved that a copy of this resolution, prepared by the Ombudsman Funding Ad Hoc Committee in Region F, be forwarded to members of the North Carolina Aging Study Commission, the Secretary of the Department of Human Resources, the Director of the Division of Facility Services, and the Director of the Division of Aging. IREDELL COUNTY BOARD OF COMMISSIONERS af, Hin 4 Maer’ Sara K. Haire, Chairman APPROVED: VOTING: Ayes - 5; Nays - 0. REQUEST FOR APPROVAL OF LETTER OF CREDIT: Mr. Jerry Lundy made a request for approval of an Irrevocable Standby Letter of Credit from Krom Financial Services in the amount of $65,000, to cover street improvements and necessary surveying for a subdivision in Davidson Township off SR 1302, Cornelius Road, known as MILLS FOREST. The contractor’s cost breakdown and the surveyor’s estimate has been included. The Letter of Credit is issued by the Bank of Iredell, Mooresville, NC. MOTION from Commissioner Madison to approve the Letter of Credit issued by the Bank of Iredell, Mooresville, NC, in the amount of $65,000 to cover street improvements and necessary surveying for a subdivision in Davidson Township known as MILLS FOREST. VOTING: Ayes - 5; Nays - 0. ANNOUNCEMENT OF VACANCIES OCCURRING ON BOARDS AND COMMISSIONS The following vacancies were announced: MAR 16 1993 MAR 16 1993 Vehicle Evaluation Review Committee - 5 regular members and 1 alternate member. One-year terms, to be appointed on the April 6, 1993 agenda. APPOINTMENTS TO BOARDS AND COMMISSIONS FAMILY VIOLENCE PREVENTION COMMITTEE: Commissioner Madison nominated Commissioner Diane Hamby to this board. There were no other nominations. No set term designated. MOTION from Chairman Haire to close the nominations and appoint Commissioner Hamby by acclamation. VOTING: Ayes - 5; Nays - 0O. SPECIAL BOARD OF EQUALIZATION AND REVIEW: MOTION from Commissioner Madison to table these six appointments until the April 6th meeting. VOTING: Ayes - 5; Nays - 0. JAIL POPULATION MANAGEMENT TASK FORCE: The following nominations were made: Commissioner Stewart nominated Commissioner Boone Commissioner Madison nominated Commissioner Hamby There were no other nominations. MOTION from Chairman Haire to close the nominations and appoint Mr. Boone and Mrs. Hamby by acclamation. No terms of office have been set for these members. VOTING: Ayes - 5; Nays - 0. DOMICILIARY HOME ADVISORY BOARD: Commissioner Madison nominated Mrs. LaVonne Johnson, 529 Carroll Street, for a one-year original term, beginning March 16, 1993 and concluding March 16, 1994. There were no other nominations. MOTION from Chairman Haire to close the nominations and appoint Mrs. LaVonne Johnson by acclamation. The other two appointments will be tabled until the April 6, 1993 meeting of the board. VOTING: Ayes - 5; Nays - 0. COUNTY MANAGER'S REPORT REPORT ON RECENT SNOW: Mr. Mashburn reported on the recent snowfall in Iredell County. Mr. Mashburn said that a part of the county has been declared a disaster area by the Governor. He called on Larry Dickerson to give a report on this. Mr. Dickerson said Iredell County and 39 other counties in the state were hit by the worst winter storm to occur in recent years in this area. North Carolina and almost every state on the east coast were hit by this storn. Governor Hunt has declared 40 counties as disaster areas. He has requested federal assistance programs and a Presidential Declaration of Disaster for North Carolina. If approved, this could mean the ability to recover expended funds or reimbursement for damages through federal loans or grants, Mr. Dickerson said. Iredell County citizens, businesses, and governments appear to have sustained sufficient damages as a result of this storm to warrant inclusion in the Disaster Area under the present guidelines. Thousands of citizens were left without electrical power and transportation for extended periods. High winds and record-low temperatures helped to make this an unusually severe storm. Request was made of the Chairman of the County Commissioners, Sara K. Haire, on Saturday to declare this a limited disaster area. She granted the request at 1:25 p.m. on Saturday. This allowed holders of commercial drivers’ license to operate emergency repair equipment beyond Department of Motor Vehicle regulations. Mr. Dickerson said Iredell County received tremendous support from the emergency services personnel, maintenance personnel, and administrative personnel. He expressed appreciation for the assistance for all the agencies involved. LEGISLATIVE BRIEFING - MAY 5, 1993: Mr. Joel Mashburn announced the Legislative Briefing that will be held in Raleigh on May 5, 1993. This is the evening the board meets with its legislators at a dinner meeting. Alice Fortner will be making reservations for the group. JOINT DISTRICT MEETING: The joint district meeting of the North Carolina Association of County Commissioners District 12 meeting will be held in Salisbury on Thursday, April 15, 1993, from 12:00 Noon until 3:00 p.m. All commissioners who wish to attend should notify Alice Fortner. REPORT ON INSURANCE POOL DISCUSSIONS: Mr. Mashburn apprised the board that he and the finance officer have been meeting with representatives from other counties in the interest of developing another insurance pool. At the present time it is believed they will be able to save the county a considerable amount of money; however, the staff would like to do further research prior to making a recommendation to the board. In order to make changes, the staff would need to have the guidance from the board prior to the end of the month of March. Mr. Mashburn requested the board to set an adjourned meeting for Wednesday, March 24, 1993, 12:00 Noon, South Wing Conference Room, Iredell County Government Center, to make final commitments on this matter. JUNK YARD ORDINANCE: Mr. Lundy gave a report to the board on the status of this ordinance. He said this was presented to the planning board and they are looking at taking action at their next meeting. It will be back to the county commissioners’ for the first meeting in May, Mr. Lundy said. MEETING WITH THE GREATER STATESVILLE CHAMBER OF COMMERCE: Mr. Mashburn announced the meeting with the Greater Statesville Chamber of Commerce on March 29, 1993, 6:30 p.m., Mayo’s Restaurant, Broad Street, Statesville, NC. ADDITIONAL INFORMATION ON THE NON-OWNER PETITION ~- BELL FARM ROAD AREA: Mr. Lundy inquired if the board members needed any additional information on the captioned matter prior to the next meeting of the board. Commissioner Stewart requested a map showing the property owners involved in the petition. EXECUTIVE SESSION - LEGAL AND PERSONNEL: MOTION from Chairman Haire to adjourn to Executive Session to discuss Legal and Personnel Matters. : MOTION FROM COMMISSIONER Madison to adjourn from Executive Session. VOTING: Ayes - 5; Nays - 0. MAR 16 1993 MAR 1¢ 1993 FAIR LABOR STANDARDS ACT: MOTION from Chairman Haire to agree to pay the back wages to settle the Department of Labor Findings in the amount of $15,619.15 and to bank comp time in the amount of $6,891.46, for a full settlement of all claims against the Department of Social Services. Commissioner Boone said he considered the county was not morally and legally obligated to pay this amount, and that the County is paying this under duress. VOTING: Ayes - 5; Nays - 0. ADJOURN: MOTION from Commissioner Madison to adjourn the meeting at 11:00 p.m. Next meeting is scheduled for Wednesday, March 24, 1993, 12:00 noon, South Wing Conference Room, Iredell County Government Center, 200 South Center Street, Statesville, NC. ee ’ Clerk to the Board APPROVED: it AON ile 0 026 IREDELL COUNTY BOARD OF COMMISSIONERS MINUTES MARCH 24, 1993 The Iredell County Board of Commissioners met in Regular Session to continue their meeting on Tuesday, March 16, 1993, in the South Wing Conference Room, 200 South Center Street, Statesville, NC. Those present for the meeting were: Sara K. Haire, Chairman David A. Boone, Vice Chairman Diane M. Hamby C. Douglas Madison, Jr. Alice M. Stewart STAFF PRESENT: Joel Mashburn, County Manager Susan Blumenstein, Director of Finance & Administrative Services Jerry Lundy, Director of Services & Development Jean Moore, Adm. Secretary CALL TO ORDER: Chairman Haire APPOINTMENT OF ACTING CLERK: MOTION from Commissioner Haire to appoint Mrs. Jean Moore as temporary Acting Clerk to the Board. (This action was necessary due to Mrs. Alice Fortner attending a Clerk’s meeting at the Institute of Government. ) VOTING: Ayes - 5; Nays - 0O. DISCUSSION ON CONTINUATION OF MEMBERSHIP IN NORTH CAROLINA ASSOCIATION OF COUNTY COMMISSIONERS’ INSURANCE POOL: Mr. Mashburn advised that meetings had been held recently pertaining to the pros and cons of remaining in this insurance pool. Rowan County initiated some meetings pertaining to a new insurance pool, however, this pool would not offer medical malpractice, legal, underground storage tank, and employee bond coverage. It was the county manager’s recommendation to remain in the NCACC pool. They have agreed to reduce rates which will offer $15,000 savings in workmen’s compensation and $15,000 in property and public officials’ liability premiums. The commissioners concurred with the manager’s recommendation. No action is required by the board. LINED LANDFILL CONSTRUCTION - GEOTECHNICAL SERVICES: Due to Carson Fisher being out of town, the county manager explained this request which is to stipulate that the geotechnical firm (GAI Consultants) do the testing during the construction of the 24" thick, cohesive soil liner. Municipal Engineering Services (MES), the consulting engineering firm, recommends that GAI Consultants be used because they were utilized during the design phase and are familiar with the project. The contractors have been given an allowance figure of $120,000 to be used in their proposals for this work. Questions and comments raised by the commissioners were: Commissioner Boone: Is there a possibility we could do this cheaper than $120,000? The county manager responded that yes we might be able to find a company to do the work for less money. Commissioner Madison: Why is the bid being done like this? I have a problem with che engineering company that is managing the project. Commissioner Stewart: The way this is being presented, we will never know if $120,000 is the cheapest offer. Commissioner Boone: A lined landfill is new technology. It has not been proven at this time. (Jerry Lundy left the room at this time to contact MES to find out what problems might arise if the County revises the bid MAR 2- {993 specifications and contracts out separately with GAIL.) Jerry Lundy later reported that he had talked to Wayne Sullivan of MES and found out that MES recommended the specifications be written as such because of the technical nature of the testing. They had planned to use a second testing group to spot check on the geotechnical services anyway. Further information from MES states that the contract gives the County the right to accept or reject all or any sub-contractors. MOTION by Commissioner Madison for the County to reserve the right to approve or disaprove the sub-contractor for the geotechnical services. VOTING: Ayes - 5; Nays - 0 CLERK OF COURT’S FILING CABINETS: New information was received on 3/17/93 pertaining to this matter. MOTION by Commissioner Madison to enter into an agreement with the Administrative Office of the Courts for the exchange of the open-type shelving (which will become the property of the State) provided by Iredell County for the 71 filing cabinets at a cost of $1.00 each. VOTING: Ayes 4; Nays - l (Stewart) MOTION by Commissioner Hamby to approve the bid (J.-E. Pope) for the shelving and for the staff to prepare a Budget Amendment (#26) for this matter. (The bids for the shelving were presented to the Board at the February 16, 1993 meeting. ) VOTING: Ayes 4; Nays ~- 1 (Stewart) UPDATE ON CDBG APPLICATION FOR GREENBRIAR ROAD AREA: Jerry Lundy updated the group about this application and passed out copies of a letter he recently received from Robert Chandler, N.C. Dept. of Commerce, Division of Community Assistance. A CDBG application submitted in 1992 was not funded, however, Mr. Chandler now advises that non-housing (water sewer) portions of the 1992 application could be considered for funding from economic stimulus funds proposed by President Clinton. Mr. Lundy advised that it is his understanding that no matching funds would be required by the county. Water sewer in this area would not only benefit the community, but it would also assist county agencies, e.g. Animal Control & Youth Home. Due to there being no commitment to Iredell County and the CDBG office needing an answer, they were advised of the County’s interest. No action is required by the board. 901 TRANSFER STATION: The county manager explained that the lease for the usage of this property expired on March 5, 1993, however, it can be renewed on a month-to-month basis. The county has been paying $250 per year for the past 10 years. The owners of the property would now like $125 per month. Adjoining property has been appraised for about $1400 per acre. The county manager requested permission to negotiate for the purchase of this property. The commissioners concurred with the negotiation discussions and requested the matter be heard again at the April 6 meeting. "FAST TRACK" SOLID WASTE PERMITS: Mr. Mashburn advised that on March 23, 1993, he had received a fax from Mr. Steven Levitas, Deputy Secretary of the Dept. of Environment, Health and Natural Resources (EHNR). In essence the fax stated that due to a personnel shortage in the EHNR office and the demand for landfill permitting that the State proposed to hire additional staff to process permit applications. The State has grouped current applications and Iredell County falls into Group I which means the site plan has been approved and the construction plan review is in progress. A decision from the State on the construction plan econ! / 2 UVIN J+ should be announced by April 16. Iredell County has been assessed $6,000 to help defray extra personnel costs to the State, and it is necessary to notify the State by March 26, 1993 of the County’s commitment to the "fast track" permitting process. Mr. Mashburn feels that if Iredell County does not pay the $6,000, its application might be placed at the bottom of the list. (This proposal by the State is contingent upon all counties committing to the schedule of charges.) MOTION by Commissioner Madison to pay the $6,000, under protest, and fax the information to our local legislators to investigate. VOTING: Ayes - 5; Nays - OQ. UPDATE ON RECENT CAROLINAS COUNTIES COALITION MEETING: Commmissioner Boone on Tuesday, March 23, 1993, attended a meeting of the referenced group pertaining to mandated costs relating to social service departments. It was reported that the State will freeze Gaston County’s sales tax if they do not pay the required amount needed to reimburse the State for 1992. Commissioner Boone has been appointed to a committee to investigate possible options County’s may have in mandated costs imposed by the State. MOTION by Commissioner Madison for Commissioner Boone to investigate a workable plan for a constitutional amendment pertaining to State mandated costs. VOTING: Ayes 5; Nays - O. DATE TO ADOPT BOND PURCHASE AGREEMENT & SERIES RESOLUTION PERTAINING TO SPECIAL OBLIGATION BONDS FOR LANDFILL: A meeting was scheduled on Thursday, April 8, 1993, 7:30 A.M., South Wing Conference Room for the purpose of adopting a bond purchase agreement and series resolution for the Special Obligation Bond Financing. EXECUTIVE SESSION: MOTION from Commissioner Madison to enter into executive session for the purpose of discussing a personnel matter. VOTING: Ayes 5; Nays - 0. MOTION from Commissioner Madison to adjourn from executive session. ADJOURN: MOTION from Commissioner Madison to adjourn at 1:15 p.m. Next meeting scheduled for Monday, March 29, 1993, 6:30 P.M., for a dinner meeting with the Greater Statesville Chamber of Commerce’s Governmental Affairs oe to CLT eR J. »cting Clerk to the Board Approved: Wy [42 MAR 24 We. IREDELL COUNTY BOARD OF COMMISSIONERS MARCH 29, 1993 - 6:30 P.M. MINUTES The Iredell County Board of Commissioners met at 6:30 p.m., Monday, March 29, 1993, Mayo’s Restaurant, North Center Street, Statesville, NC. The meeting was at the invitation of the Greater Statesville Chanber of Commerce. Those present were: Sara K. Haire, Chairman David A. Boone, Vice Chairman C. Douglas Madison, Jr. Diane M. Hamby Alice M. Stewart Staff present: Joel Mashburn, County Manager Alice Fortner, Clerk to the Board Present from the Greater Statesville Chamber of Commerce: Danny Hearn, President Mike White, Chairman, Board of Directors Ray Robbins, Past Chairman Larry Harvey, Vice President, Economic Development W. H. McMillan, Vice President, Community Development Gary Thomas, Vice President, Public/ Governmental Affairs Chairman Mike White called the meeting to order and welcomed the county officials. He recognized Chairman Haire who called the County Board of Commissioners to order. Chairman White spoke of his plans of accomplishment while serving as chairman of the Chamber. He hoped to bring more of a consensus into the community, he said. Mr. White said he had no prepared agenda. He asked if the county commissioners had any questions of the Chamber. The following issues were discussed: Redistricting. The Chamber members said they has had a lot of inquiries. Bond Issue for the Iredell-Statesville School System. Larry Harvey said the concern of the 60 business persons involved in a recent survey was the quality of education of the county. The concern is for a better educated work force, according to Mr. Harvey. The board members and the Chamber discussed the possibility of a bond referendum. Commissioner Madison spoke of the capital needs in some of the Iredell/Statesville Schools. Mainly the discussion of the group centered around philosophy of education, and a need for a reward for the teachers who do well with the students. The amount of paper work involved in teaching which does not leave time for teachers to do the actual classroom teaching was discussed. The meeting adjourned at 9:00 p.m. on a MOTION from Commissioner Stewart and a unanimous vote. 030 sia IREDELL COUNTY BOARD OF COMMISSIONERS MINUTES APRI1 6, 1993 The Iredell County Board of Commissioners met in Regular Session on Tuesday evening, April 6, 1993, 6:00 p-M., County Commissioners’ Meeting Room, Iredell County Government Center, 200 South Center Street, Statesville, NC. Those present for the meeting were: Sara K. Haire, Chairman David A. Boone, Vice Chairman Diane M. Hamby C. Douglas Madison, Jr. Alice M. Stewart Staff present: Joel Mashburn, County Manager William P. Pope, County Attorney Alice Fortner, Clerk to the Board Susan G. Blumenstein, Director of Finance and Administrative Services Jerry Lundy, Director of Services and Development Carson Fisher, Staff Engineer Al Upton, EMS Director Larry Dickerson, Communications Director CALL TO ORDER: Chairman Haire INVOCATION: C. Douglas Madison, Jr. PLEDGE OF ALLEGIANCE: Led by the WEBLOS, Pack 603 Celeste Henkel Community ADJUSTMENT OF AGENDA: Chairman Haire and members of the board adjusted the agenda as recommended by the County Manager. APPOINTMENTS BEFORE THE BOARD WOODY WOODARD, PRESIDENT, NAACP, STATESVILLE BRANCH, DISCUSSION OF COUNTY COMMISSIONERS’ DISTRICTS: Mr. Woodard was recognized by Chairman Haire and asked to come forward to speak at this time; however, he was not present. Chairman Haire said this would be delayed until Mr. Woodard has arrived. VICTOR CROSBY: Chairman Haire recognized Mr. Crosby at this time who had requested an appointment to speak before the board. Mr. Crosby asked the county commissioners to ask the Soil Conservation Service to re-open the study of Flood Control, Water Supply, hydro~power, irrigation, and recreation on Hunting Creek. This has been studied from time to time, but at the present time there is no active study going on, Crosby said. Several bridges are scheduled to be replaced, he said. Commissioner Haire inquired if there have been any problems with flood control in the area. Mr. Crosby said there was plenty of evidence of lack of flood control during the past week. A lot of land is not being used productively because of the flood control problem, Crosby said. Mr. Crosby also requested the county commissioners to support a bill to the General Assembly requesting support of a regional water supply for Iredell, Alexander, Wilkes, Yadkin, Davie and Rowan Counties, to use supplies of water that are available; and where needed, to develop a supply of water on Hunting Creek. Commissioner Stewart inquired if there was such a bill already yer APR 6 i9y3 031 APR ¢ in the General Assembly, or if Mr. Crosby was suggesting the county commissioners to generate one. Mr. Crosby said there is a House Bill #60, that has already been introduced. Mr. Crosby also made a request for water lines to Mt. Bethel United Methodist Church near Harmony and for a water line to Olin United Methodist Church in Olin. Mr. Keith Snoddy of Iredell Water Corporation was present. The board members inquired if he had anything to add to the request for these two water lines. Mr. Snoddy said he had not discussed this with his board and would hesitate to comment on the matter without the direction from his board. After further discussion, Chairman Haire suggested that this be received as information and ask the staff to check into these matters and bring back more information at the next meeting and advise the board what they can and should do. Commissioner Stewart requested that the House Bill #60 be researched and that we get a copy of the bill. WOODY WOODARD, PRESIDENT NAACP, DISCUSSION OF COUNTY COMMISSIONERS’ DISTRICTS: Mr. Woodard had arrived and was now ready to speak. Chairman Haire called upon him at this time. Mr. Woodard said as a member of the coalition for fair representation, he was requesting that the Iredell County Board of Commissioners initiate a change in the method of electing county commissioners. The request is for the method of electing county commissioners be changed from an at-large type of election to district voting type of election. He had presented a map depicting a nine-member district for county commissioners. Mr. Woodard introduced the chairperson of the Iredell Political Action Coalition, Mr. Willie Beatty, and asked that he speak. Mr. Beatty stated he thought an at-large election is unfair. He does not think this represents the form of good government for any community. He called attention to entities who have district voting. He thinks at-large systems are generally unfair because it does not insure balanced representation. Mr. Beatty asked that the board consider implementing a system of voting districts that he considers would be fair and equitable and give everyone an opportunity to serve and encourages full participation. Mr. Beatty called attention to Mr. Gary Thomas, local attorney, who represents the group, who is present, and Mr. Romulus Murphy, an attorney with the NAACP, who represented the NAACP in the law suit with the City of Statesville, also present this evening. Commissioner Hamby said she thought this subject warranted further study. Chairman Haire inquired if anyone had any questions regarding this matter. No one had further questions, and Chairman Haire said the board would receive this as information and further study and give it all the consideration possible. ADMINISTRATIVE MATTERS STATESVILLE AIRPORT FUNDING DISCUSSION: Chairman Haire said since the public hearing is scheduled for seven o’clock, the board would continue the meeting under the Administrative matters. 032 Chairman Haire recognized the City Manager, Jack King, and the members of the Statesville Airport Authority. Mr. King asked that Gary Huss, Statesville staff member who staffs the airport authority, speak for Statesville. Mr. Huss said the request from the City of Statesville is for $117,632.50 in County funds. A similar amount of funding will be coming from the City of Statesville to secure federal and state grants for two improvement projects at the airport. These projects are: 1. Completion of Runway 10/28 parallel taxiway. A part of this taxiway was completed this budget year, and the request for funding would be to continue the runway for the full length. This is on the primary runway, which is the east/west runway. This is considered a safety item, Mr. Huss said. Total cost for this project is $805,450. Federal funds is 614,920; State is 95,265; local match is $95,265. This is the amount the City is proposing sharing with the County. 2. Installation of a localizer nondirectional beacon. This is electronic equipment that would be installed on site. This equipment helps pilots to locate the airport and to plan their approach in landing. This equipment is useful in adverse weather conditions. The localizer does not involve federal grant funds; it is a state project. The break for this is 50 State/50 local. The budget is $280,00. $140,000 of this would be State grant funds. The request for this project is $70,000 from the County and $70,000 from the City. The NCDOT has asked for verification from the City of their plans to proceed with these projects by April 30, 1993, so a decision needs to made concerning these two projects, Huss said. The total request from the County is $117,632.50, which is one-half of the local funds required. Mr. Huss said it has been his understanding that the City Council indicated in December they would proceed with these two projects provided the County would participate. Mr. Huss says he needs to know the Count:’’s plans to participate. Commissioner Stewart inquired if the City would participate if the County did not participate in this project. Mr. Huss said it was his understanding that the City would not. Mr. Huss says they have 56 based aircraft, and of those 56, better than one-half of them are owned by people who reside outside of the city limits of Statesville, and the City Council is of the opinion the entire county benefits from the airport, and the County should share in the cost. Mr. Phil Hazel said the airport is both in the county and in the city, since the city annexed the airport several years ago. He said the county has an interest in the tax base at the airport as well as from an economic development standpoint. He cited examples of industries for whom the airport was a very important part of their decision in moving to the county. A lot of the NASCAR people have aircraft at the airport, Hazel said. He also mentioned several other businesses who have aircraft there. Commissioner Madison said it would be necessary to replace the non-directional beacon fairly soon anyway. He understands it operates intermittently. Commissioner Boone said he was not comfortable in appropriating funds until he saw the total budget and sees what the total budget figure is. He said he had personally rather spend funds on the airport as some of the programs that the County is APR ¢ 1993 NPR 6 1 mandated to spend funds on, if he had that option. In answer to Chairman Haire’s inquiry about the deadline for submittal to federal government, Mr. Huss said the decision has to be sent to the federal government by April 30, 1993 on certain required forms. Once they receive these forms they prepare the grant documents to send to the City to execute, at which time the project is underway. Mr. Huss acknowledged David Peeler, City of Stateville’s engineer with W. K. Dickson. He said timing of this grant submittal is critical. This is a very competitive funding process. There has been a long-range program in place and to not commit the local share at this time might cause them to question if the projects are seriously being considered at a local level. If the deadline is missed, the Statesville airport may fall out of line in the process. MOTION Commissioner Madison to go ahead and approve this funding proposal by Mr. Huss, funding not to exceed $117,632.50, and give the City of Statesville a Letter of Intent, and build this amount into next fiscal year’s budget. VOTING: Ayes - 3 (Madison, Haire, Hamby). Nays - 2 (Stewart, Boone). PUBLIC HEARING Chairman Haire said it is now seven o’clock and time for the public hearings which have been advertised for this time. PENINSULA PARTNERS, SR 1100, BRAWLEY SCHOOL ROAD, HB(CUD) TO RO (9303-1): Mr. Lundy identified this property on the Iredell County zoning map. The property is located on Brawley School Road and is represented by Ross Adams, Adams/Hennon Architecture, Mooresville, NC. The request is for rezoning a portion of Highway Business property on the south side of Brawley School Road, south of the school. They plan to use the land for anything in the RO district, but predominantly for professional offices. The existing land is vacant and wooded. Surrounding land use is commercial and residential. On March 3, 1993, the planning board unanimously recommended approval of the zoning change, Mr. Lundy said. Mr. Ross Adams representing Peninsula Partners spoke in favor of this project. He was present to answer any questions that might be raised. No one spoke for or against the project. Chairman Haire closed the public hearing. MOTION from Commissioner Stewart to approve the rezoning request for Peninsula Partners, Case #9303-1, as also approved by the planning board, and rezone this property from HB(CUD) to RO. This property is located on Brawley School Road, near SR 1109, Williamson Road, and is more specifically described as a portion of Lot 32, Block B, of Iredell County Tax Map 2K. VOTING: Ayes - 5; Nays ~- 0. ADMINISTRATIVE MATTERS (Continued) AMENDMENTS OF SECTION 67 OF COUNTY ZONING ORDINANCE (MOBILE HOME PARKS): Mr. Lundy addressed these proposed amendments to the Zoning Ordinance. He is offering a draft that was approved by the planning board by a 6-2 vote. He was proposing that this be discussed this evening, the board consider these amendments, and set a public hearing for adoption of these amendments. Some of 034 these changes are: 40’ setback to the exterior boundaries to 50°? replacing the requirements for streets to state that after putting in seven or more mobile homes, the streets would have to be paved. (This is similar to the subdivision ordinance, Lundy said.) Specifications are also included for putting stone on the roads of the unpaved portion; changing the square footage for recreational purposes from 200 sq. ft. to 500 sq. ft. per mobile home unit. The proposal is for limiting mobile homes to 40 per park. The one~- half mile between mobile home parks was considered for removal from the ordinance, Lundy said; however, the planning board did not remove this from the recommendation. In response to a question from Commissioner Madison, Mr. Lundy said they found no county who specified what had to be placed in the recreational area, only that this space be set aside. MOTION from Commissioner Madison to call for a public hearing for the first meeting in May (May 4, 1993, 7:00 p.m., County Commissioners’ Meeting Room, Iredell County Government Center, 200 South Center Street, Statesville, NC) for the purpose of hearing discussion for changing Section 67 of the Iredell County Zoning Ordinance, as proposed by the planning board. VOTING: Ayes - 5; Nays - 0. LETTERS OF CREDIT - CRESCENT RESOURCES, NORTH SHORE II, $26,000, CRESCENT RESOURCES, NORTH SHORE II, $192,000, WHITE-CANNON PARTNERSHIP, FARMVIEW ACRES $35,270: The captioned letters of credit were presented by Mr. Lundy. He said the two letters of credit for Crescent Resources were issued by the United Carolina Bank, 212 South Tryon Street, Charlotte. Staff finds both of these letters of credit to be in order. The White-Cannon Partnership letter of credit to cover street improvements and necessary surveying in the subdivision off Dunlap Gate Road known as Farmview Acres is issued by Wachovia Bank of North Carolina, Winstcn-Salen. Staff also finds this letter of credit to be in order and recommends approval by the board. MOTION from Commissioner Madison to approve all three letters of credit as requested. VOTING: Ayes - 5; Nays - 0. Commissioner Madison inquired why letters of credit come to the county board of commissioners for approval rather than being an administrative decision. Mr. Lundy said letters of credit were required to be approved by the county commissioners if it is not a cash bond. Cash bonds can be deposited; however, with letters of credit the ordinance calls for board approval. NON-OWNER PETITION, BELL FARM ROAD (TABLED FROM 3/16/93 MEETING): Mr. Lundy said he did not have anything to add from the last meeting. MOTION from Commissioner Hamby to find the petition appropriate and send it back to the planning board. Chairman Haire said as she understood the procedure, the only thing the county commissioners would be approving this evening would be finding that the petition submitted is appropriate. The matter will be returned to the planning board for further action. Commission Madison said as a real estate owner and a respecter of private property rights, he has a real problem with people who have spent money to move in another direction for a project and then to find that surrounding property owners can have the property rezoned so they cannot follow through on their plans. He said he has experienced similar circumstances with his personal property when someone had it down-zoned. He thinks it is a direct result of private property rights being violated and cannot support the motion. APR ¢ 1993 035 ‘APR’ ¢ 10: Commissioner Boone said that Mr. Madison had presented a good argument against rezoning the property in question, but that the vote was just a technical procedural motion that the petition was appropriate. Mr. Lundy said the vote of the board has nothing to do with whether the property will be rezoned. It is based solely on petition being found appropriate and in order. VOTING: Ayes - 4; Nays - 1 (Madison). BUDGET AMENDMENTS #34, #35, AND #36: The following amendments were submitted for approval: #34 - To transfer funds from printing to part-time salaries to cover additional costs incurred during elections 10-430-0012 Printing (3,450) 10-430-0003 Salaries 3,000 10-430-0005 FICA 450 No increase in total budget. #35 To transfer funds from salaries to contracted services to cover cost of temporary service while secretary is on maternity leave. 10-530-0002 Salaries & Wages (6,110) 10-530-0045 Contracted Services 6,110 No increase in total budget. #36 To recognize $671 additional state funds for Medicaid Transportation and transfer total M-TAP from DSS to Health budget. 10-349-25 Elderly, Handicapped M-TAP Trans. ( 671) 10-616-0640 DSS - State Transportation ( 2,782) 10-592-0686 Health - MM-TAP Transp. Assist 3,453 MOTION from Commissioner Stewart to approve all three budget amendments. VOTING: Ayes - 5; Nays - 0. FIRST RESPONDER APPROVED: Mr. Al Upton was present and stated that the first responder applicant, Mark J. Cook, was certified to act in the capacity of a first responder. MOTION from Commissioner Madison to approve Mark J. Cook as a first responder. VOTING: Ayes - 5; Nays - 0. BIDS FOR RCRA SUBTITLE D, MUNICIPAL SOLID WASTE LANDFILL: Mr. Carson Fisher, County Engineer, presented these bids. The officials from Municipal Engineering Company, the consulting engineering firm for the landfill, were also present. The county commissioners had received a short list of the bids that were received for this project last Thursday. Mr. Fisher passed out information that would support the bids that were received. A letter from Municipal Engineering Services recommending that the bids be awarded to Ground Improvement Techniques, who submitted the low bid of $2,933,005.11, was passed to the board members. A question was raised by the second low bidder, Cascade/Dematteis, from Hickory, NC, regarding an item that was to have been written into the bids when submitted. There were two particular items that 036 were to be written in addition to the total bid itself, Fisher said. The two items were (1) the contractor was to indicate who he was to utilize as a flexible membrane liner manufacture and installer, and (2) the contract was to indicate the geo-technical engineer he planned to use on the construction testing of the cohesive soil liner that was to be constructed as a part of this project. In writing in the item for the flexible membrane liner, Ground Improvement Techniques submitted three names as opposed to one name. The three names that were written in were all approved flexible membrane liner manufacturers and installers. The contractors were given a list of about five or six different liner manufacturers that were approved as equal in the specifications. All three of the ones submitted in GIT’s bid were approved; however, as you will notice the fourth item in that package is a letter from Cascade indicating they felt that was an irregularity and felt that the GIT bid should be rejected on that basis. A bid tabulation sheet was also distributed by Mr. Fisher at this meeting. The first two bids, Ground Improvement Techniques and Cascade, were very close together. The third bid from Ryder and Company was also a very close bid. The following bids were received and recorded at the bid opening on April 1, 1993 at 2:00 p.m., in the County Commissioners’ Meeting Room, Iredell County Government Center, 200 South Center Street, Statesville, NC. Cascade Company Hickory, NC NC Lic. #30891 $2,956,016.87 Crowder Construction Company Bristol, TN NC Lic. #2104 $4,040,716.05 Ground Improvement Techniques Kissimmee, FL NC Lic. #28819 $2,933,005.11 Cc. J. Langerfelder & Son, Inc. Cocoa, FL NC Lic. #03145 $3,295,400.00 Ryder and Company St. Albans, W. Va. NC Lic. #10022 $3,724,301.70 Mr. Fisher said at the advice of the county attorney, he had contacted the Institute of Government and inquired if they would consider the bid irregular under the circumstances. He spoke with Fleming Bell and Freda Bluestein, who are both staff attorneys with the Institute of Government, and it was their opinion that the irregularity was very minor and felt that the board could waive that irregularity. They indicated that that should the board reject the low bid because of that irregularity, there may be more justification for a law suit against the county. Mr. Fisher said that the fifth item, which is an explanation of the three manufacturers, GIT submitted a letter on April 2, 1993, indicating that the reason for the entry of the three manufacturers was they were planning to utilize the first entry on that particular item, which is SLT of North America, and because of the way the proposal was written, Gundell and Polyflex were identified only as “other bidders." The prices received on this bid were below budget and staff feels they would be remiss in not recommending to the board to accept the bids and waive the irregularity that was created as a result of three items being listed for the flexible membrane liner. ‘APR ¢ 1993 APR ¢ 1 Mr. Bill Pope says time is of the essence in getting the project going. There are two compelling reasons not to re-bid-- the time and possibly not getting this great a savings in bids if the project were to be re-bid. He said it was his opinion that if the low bid were thrown out, there would almost be a 100% chance of having a lawsuit which would be very hard to defend. If the irregularity is waived and the low bid accepted, it may that Cascade would sue. He said he researched this matter and found no case law at all. After discussing this with the Institute of Government who thinks this is a minor irregularity that can be waived, Pope concurs with the recommendation from the Institute. Mr. Fisher said the permit from the State for the lined landfill has been received on April 1, 1993. Also the bonds are to be sold on April 21, 1993, and the award of these bids will have to be made contingent upon the sale of these bonds. Mr. Mashburn said if the board approves the award of this bid contingent upon the sale of the bonds, that will give staff time to prepare the contract, which usually takes a couple of weeks. That time can be used well. No contracts will be signed until the bonds are actually sold. Commissioner Boone said he had no questions but he did wish to make some comments about the process. He requested that the tipping fee for the cost of the landfill be explained on the tax bill as one of the mandated programs required by the State. Chairman Haire inquired if the finance officer thought this could be done. Mrs. Blumenstein said she did not think it could be put on the bill; however, an accompanying letter could be put in the envelope with the bill. MOTION from Commissioner Madison to waive the minor technicality in the bidding and award the contract to Ground Improvement Techniques (GIT) for $2,933,005.11, subject to the sale of the bonds on April 21, 1993. VOTING: Ayes - 5; Nays - 0. AGREEMENT BETWEEN TOWN OF MOORESVILLE AND IREDELL COUNTY FOR LOWRANCE HOSPITAL FUNDS FOR CONSTRUCTION OF SENIOR CENTER AND MULTI-PURPOSE BUILDING FOR THE TOWN OF MOORESVILLE, IC CONTRACT #93-13: Mr. Bill Pope discussed the contract with the board, which was to transfer unencumbered funds to the Town of Mooresville in exchange for the Town’s agreeing to indemnify the County for any loss or liability that may arise. This contract was prepared by the county attorney; however, Mooresville thought there should be some changes in the liability clause on page 3. The limit of Mooresville’s liability would be based on the amount of funds they received from the County and would include a six percent interest, Mr. Pope said. Mr. Pope recommended the approval of the contract. MOTION from Chairman Haire to accept Mr. Pope’s recommendation and accept this agreement between the Town of Mooresville and Iredell County on Lowrance Hospital funds, and authorize the county chairman and clerk to sign the document on behalf of the county. VOTING: Ayes - 5; Nays ~- 0. BANKING SERVICES: Mrs. Blumenstein referred to the memo enclosed in the agenda packet for bids she received for three-year service banking bids. The bids received were: Proposes an insured money market account. Average interest paid for the last three months 2.50%. Compensating Balance $394,000 Annual lost of interest @3% 11,820 ‘meer ee 038 Lock box per item $ .16, annual cost on estimated 86,000 bills 13,760 TOTAL 25,580 First Citizens Bank Proposes an insured money market account. Average interest paid for the last three months 2.57% Compensating Balance $410,000 Annual loss of interest @3% 12,300 Lock Box per item $ .15, annual cost on estimated 86,00 bills 25,200 TOTAL 25,200 First Union National Bank Proposes an insured money market account. Average interest paid for the last three months 2.24%. Compensating Balance $2,932,000 Annual loss of interest @3% 87,960 Lock Box per item $ .55 Annual cost of estimated 86,000 bills 47,300 Other banks received requests for proposals but did not respond. Mrs. Blumenstein recommended the bid of First Citizens Bank, who has had the service for the last three years and has been very satisfactory, she said. The compensating balance is $410,000 compared to Branch Bank & Trust at $394,000; however, the lock box costs makes the First Citizens Bank lower overall. MOTION from Commissioner Stewart to award the contract for banking services to First Citizens Bank at $25,200 annual cost for three years, beginning July 1, 1993 and concluding June 30, 1996. VOTING: Ayes - 5; Nays - 0. SOLICITATION IN COUNTY BUILDINGS POLICY: MOTION Commissioner Madison to approve this policy as presented, effective immediately. The policy is as follows: IREDELL COUNTY SOLICITATION POLICY On April 6, 1993, the Iredell County Board of Commissioners adopted the following policy resolution, effective immediately: It is the policy of Iredell County Board of Commissioners that no solicitation from any County employee by anyone representing any firm or cause will be permitted on County property without prior approval of the Board of County Commissioners. This does not include persons representing firms contacting an employee which is representing the County in an official capacity and on official business. It will be the responsibility of each supervisor to enforce this policy within their jurisdiction. In order to be granted for approval by the Board, the APR ( 039 WG following procedures must be followed: 1. Party requesting permit must contact County Manager’s Office for request forn. 2. Request form will be completed and returned to the County Manager. 3. The County Manager will present the request at the next regularly scheduled meeting of the board of commissioners. 4. If approval is granted, the County Manager will forward a permit form to the requesting party. All parties that are authorized to solicit on County property must always present the signed permit form to each County employee who is contacted on County property. Persons not conforming with this policy will be deemed a nuisance and may be prosecuted under G.S. 14-132. This resolution was necessitated by the fact that too much of the employees’ time is being used by persons trying to sell them everything from insurance to potato chips. I am sure most of you would just as soon not be bothered by these salespeople. The policy will restrict anyone, including County employees, from soliciting from employees while on County property and County time. VOTING: Ayes - 5; Nays - 0. APPROVAL OF MINUTES OF MARCH 16, MARCH 24, AND MARCH 29, 1993: MOTION from Commissioner Stewart to approve the captioned minutes. VOTING: Ayes - 5; Nays - 0. PRESTIGE CABLE TELEVISION COMPANY, REQUEST FOR SPACE ON COUNTY PROPERTY: Mr. Larry Dickerson had presented this to the board on March 16, 1993, and it was tabled until the April ist meeting. Mr. Mashburn presented a copy of the corrected agreement from Prestige Cable Television Company. Mr. Dickerson said he had several meetings with involved parties in this matter and felt very comfortable in recommending the following: 1. That the board authorize the county manager to enter into the agreement; 2. That Prestige move from a voluntary participant in the emergency warning system to a compulsory compliance as a part of this agreement; 3. That Prestige allow Iredell County the use of cable circuits to transmit public safety radio messages from Statesville to the tower site as well as three as yet unnamed sites. Mr. Dickerson said he felt adequate safeguards are in the agreement and in the type of agreement to be used that would ensure the quality of the service to the county and reduce the cost of operating radio services. Iredell County will realize a cost saving of a minimum of $4,992 annually, beginning the next calendar year, 1994. Exchange telephone circuits can be eliminated and the mega-link carrier now leased from Southern Bell can also be eliminated, and this would be a savings of $19,596 a year beginning in 1994. MOTION from Chairman Haire to authorize the County Manager to enter into this agreement with Prestige Cable Television for request for space on county property. 040 Commissioner Madison inquired if the 24-hour-a-day access to the property is supervised access. Mr. Dickerson responded that it is. A county employee will be present 24 hours a day. VOTING: Ayes - 4; Nays - 1 (Stewart). ANNOUNCEMENTS OCCURRING ON BOARDS AND COMMISSIONS FIRE DISTRICT BOARD: There are three terms up for re- appointment. Two terms (Vernon Clontz and Eddie Neal) expire on June 30, 1993. Mr. John Douglas has resigned his seat, which will be a nomination to fulfill and unexpired term which expires 6/30/95. These three appointments will be on the April 20th meeting for appointment. IREDELL COUNTY INDUSTRIAL FACILITIES AND POLLUTION CONTROL FINANCING AUTHORITY: Two seats expire on this board. These are Herbert L. Lawton and Mrs. Lois James, expiring 5/3/93. These are six-year appointments. Terms will begin on 5/3/93 and conclude 5/3/99. These two appointments will be on the 4/20/93 agenda. MITCHELL COMMUNITY COLLEGE BOARD OF TRUSTEES: Mrs. Alice M. Stewart’s term expires on 6/30/93. This is a four-year term which will begin 7/1/93 and conclude 6/30/97. Commissioner Stewart has said she would be willing to serve another term. NURSING HOME ADVISORY BOARD: There is one seat available. Mr. Bill Lowrance has just completed his initial one-year term and is now eligible for a full three-year term. This would be from 5/5/93 until 5/5/96. This will be on the 4/20/93 agenda for re~- appointment. IREDELL COUNTY PLANNING BOARD: Four seats expire on the planning board on June 30, 1993. These are Eric Fields, Saul Gordon, Phil Hazel, and Archie K. Loyd. All four are eligible for re-appointment. This will be on the 4/20/93 agenda for the board’s consideration. APPOINTMENTS TO BOARDS AND COMMISSIONS VEHICLE EVALUATION COMMITTEE: The following nominations were made: Commissioner Madison nominated Scott Clontz, Route 1, Box 129, Troutman, NC. Chairman Haire nominated Douglas Carrigan, Route 10, Box 372, Mooresville, NC. There were no other nominations. MOTION from Commissioner Madison to close the nominations and the foregoing two persons by acclamation. These are one-year appointments beginning with July 1, 1993 and concluding June 30, 1994. VOTING: Ayes - 5; Nays - 0. The remaining three appointments plus the alternate member will be on the 4/20/93 agenda. Also the appointment of the chairman and vice chairman is made by the county board of commissioners. SPECIAL BOARD OF EQUALIZATION AND REVIEW: The following appointments were made: Commissioner Madison nominated Robert Vance Privette, Route 11, Box 165, Statesville, NC (Bethany Township) APR ¢ 1003 Commissioner Boone nominated L. W. Lambert, Jr., Route 1, Box 177, Olin, NC 28660 (Union Grove Township) Chairman Haire nominated Bill Morrow, 981 Hampton Place, Mooresville, NC 28115 Chairman Haire nominated Dick Pearce, Route 2, Box 598, Mooresville, NC 28115 Chairman Haire nominated Dan Schmidt, Route 6, Box S7i.,. Mooresville, NC 28115 There were no other nominations. MOTION from Commissioner Boone to close the nominations and appoint the foregoing five persons by acclamation. These are one-year appointments, beginning immediately and terminating in one year from the date of appointment. VOTING: Ayes - 5; Nays - 0. One additional appointment for an alternate member will be on the 4/20/93 agenda. APPOINTMENT OF CHAIRMAN AND VICE CHAIRMAN FOR THE SPECIAL BOARD OF EQUALIZATION AND REVIEW: Chairman Haire nominated Bill Morrow to chair this board. MOTION from Commissioner Madison to close the nominations and accept Mr. Morrow as chairman by acclamation. VOTING: Ayes - 5; Nays - 0. Commissioner Madison nominated Bob Privette and vice chairman of this board. There were no other nominations. MOTION from Chairman Haire to close the nominations and appoint Mr. Privette by acclamation. VOTING: Ayes - 5; Nays - 0. DOMICILIARY HOME ADVISORY BOARD: The following nominations were made: Commissioner Stewart nominated Estalene Sherrill, Route 11, Mooresville, NC. Commissioner Stewart nominated Carl Ralston, 1425 Beachwood Road, Statesville, NC. Commissioner Hamby nominated Frances Murdock, Route 3, Troutman, NC. There were no other nominations. According to the board’s rules and procedures, this will be back on the 4/20/93 agenda for voting. TABLED UNTIL 4/20/93. COUNTY MANAGER’S REPORT LOWRANCE HOSPITAL FUNDS: Mr. Mashburn reported that the $290,000 that had been funded for the Health Department Program through the Lowrance Hospital Escrow Committee was not going to be used. The program has been revised, so that only $75,000 of these funds will be utilized. This frees $215,000 for some other project with these funds. It is understood that according to the procedures, this would need to go back to the Lowrance Hospital Escrow Committee for a recommendation to the county commissioners. 042 RECYCLING PLAY "TRASH": Mr. Carson Fisher announced about this play that is being put on in the schools to acquaint the youths about recycling. ADJOURN: There being no other business to be brought before the board, the meeting was adjourned on a motion from Commissioner Madison at 8:45 p.m. Next meeting is set for Tuesday, April 20, 1993, 6:00 p.m., Iredell County Government Center, 200 South Center Street, Statesville, NC. J " £ Lb Lf hae APPROVED: d, 0 if, G3 APR ¢ 1993 043 pl et Fos 2 (APR 2.0 1993 v4 IREDELL COUNTY BOARD OF COMMISSIONERS MINUTES APRIL 20, 1993 The Iredell County Board of Commissioners met in Regular Session on Tuesday evening, April 20, 1993, 6:00 p.m., Iredell County Commissioners’ Meeting Room, County Government Center, 200 South Center Street, Statesville, NC. Those present for the meeting were: Sara K. Haire, Chairman David A. Boone, Vice Chairman Diane M. Hamby C. Douglas Madison, Jr. Alice M. Stewart Staff present were: Joel Mashburn, County Manager William P. Pope, County Attorney Alice Fortner, Clerk to the Board Susan G. Blumenstein, Director of Finance and Administrative Services Jerry Lundy, Director of Services and Development Judy Clayton, Library Director Cathy Kopp, Board of Elections Don Wall, Director of Social Services Evie Caldwell, Purchasing Agent Sheriff Clyde Lloyd Brent Weisner, Tax Assessor Carson Fisher, Engineer CALL TO ORDER: Chairman Haire INVOCATION: The Reverend Grant Sharp, Pastor First Presbyterian Church Statesville, NC PLEDGE OF ALLEGIANCE: Led by the ten students present for the celebration of County Government Week. PRESENTATION OF THE STUDENTS WHO PARTICIPATED IN COUNTY GOVERNMENT WEEK. Chairman Haire requested the students to introduce themselves and tell what department they worked with during the afternoon. The following students were present: Raymond Matthews, North Iredell High School Tennille Kilby, North Iredell High School Jennifer Donaldson, South Iredell High School Latisha Leach, South Iredell High School John Pritchard, Statesville High School Ebony Gabriel, Statesville High School Adrian Tatum, West Iredell High School Elizabeth Bustle, West Iredell High School Jonathan Chappell, Mooresville High School Sandy Duncan, Mooresville High School Mr. Mashburn said this is County Government Week, and plans and activities for the event were handled by the clerk to the board, Alice Fortner. Each year we try to do something to draw attention to County Government in North Carolina. IREDELL COUNTY BOARD OF COMMISSIONERS MINUTES APRIL 20, 1993 The Iredell County Board of Commissioners met in Regular Session on Tuesday evening, April 20, 1993, 6:00 p.m., Iredell County Commissioners’ Meeting Room, County Government Center, 200 South Center Street, Statesville, NC. Those present for the meeting were: Sara K. Haire, Chairman David A. Boone, Vice Chairman Diane M. Hamby C. Douglas Madison, Jr. Alice M. Stewart Staff present were: Joel Mashburn, County Manager William P. Pope, County Attorney Alice Fortner, Clerk to the Board Susan G. Blumenstein, Director of Finance and Administrative Services Jerry Lundy, Director of Services and Development Judy Clayton, Library Director Cathy Kopp, Board of Elections Don Wall, Director of Social Services Evie Caldwell, Purchasing Agent Sheriff Clyde Lloyd Brent Weisner, Tax Assessor Carson Fisher, Engineer CALL TO ORDER: Chairman Haire INVOCATION: The Reverend Grant Sharp, Pastor First Presbyterian Church Statesville, NC PLEDGE OF ALLEGIANCE: Led by the ten students present for the celebration of County Government Week. PRESENTATION OF THE STUDENTS WHO PARTICIPATED IN COUNTY GOVERNMENT WEEK. Chairman Haire requested the students to introduce themselves and tell what department they worked with during the afternoon. The following students were present: Raymond Matthews, North Iredell High School Tennille Kilby, North Iredell High School Jennifer Donaldson, South Iredell High School Latisha Leach, South Iredell High School John Pritchard, Statesville High School Ebony Gabriel, Statesville High School Adrian Tatum, West Iredell High School Elizabeth Bustle, West Iredell High School Jonathan Chappell, Mooresville High School Sandy Duncan, Mooresville High School Mr. Mashburn said this is County Government Week, and plans and activities for the event were handled by the clerk to the board, Alice Fortner. Each year we try to do something to draw attention to County Government in North Carolina. APR 20 1993 045 IAPR 2@ 1993 INTRODUCTION OF NEW STAFF MEMBER: Mr. Mashburn introduced Bill Glad, the new recreation director who began working on Monday, April 19, 1993. RESOLUTION PROCLAIMING NATIONAL COUNTY GOVERNMENT WEEK: MOTION from Commissioner Stewart to adopt the following special resolution: NATIONAL COUNTY GOVERNMENT WEEK WHEREAS, April 23, 1993 is the 125th Anniversary of the modern form of county government in North Carolina as created by the North Carolina Constitution of 1868: and WHEREAS, North Carolina’s 100 county government have in fact served this state since 1663, working in partnership with the State to deliver services and provide leadership for our communities; and WHEREAS, Iredell County is on the forefront of many issues critical to both our state and nation, including health care, child and elder care, environmental protection, social services, job training, emergency medical services, drug and alcohol abuse treatment, law enforcement, water and sewer services, and library services. WHEREAS, Iredell County also is a major partner in the public education system having provided $15.2 million in 1992-93 to support elementary-secondary schools and $943,000 to support the community college system; and of this amount approximately 24 percent of these dollars were to help fund improved or new school facilities, 76 percent was used to support the current operations of the schools; and WHEREAS, those serving as county officials are dedicated to providing services to our citizens without undue burden on the taxpayers, NOW, THEREFORE, THE IREDELL COUNTY BOARD OF COMMISSIONERS does hereby proclaim April 17 through April 24, 1993, as "National County Government Week in North Carolina" and urges all citizens to be more involved in and aware of issues facing our counties. IREDELL COUNTY BOARD OF COMMISSIONERS Sara K. Haire, Chairman VOTING: Ayes - 5; Nays - 0. NATIONAL LIBRARY WEEK: MOTION from Commissioner Madison to approve the following special resolution: NATIONAL LIBRARY WEEK APRIL 18-24, 1993 WHEREAS, America’s libraries help millions of people each day to learn and grow, to prosper and achieve their goals, and WHEREAS, libraries empower people of all ages and backgrounds to lead better lives, and WHEREAS, in school, college, public and special libraries, librarians pay a unique role in ensuring the public’s right to know information they need to live successfully in the Information Age, and WHEREAS, our nation’s libraries are vital to a literate, productive and democratic nation, and WHEREAS, libraries and library supports across America are celebrating National Library Week, April 18 through 24, with the theme "Libraries Change Lives;" 046 NOW, THEREFORE, BE IT RESOLVED that the Iredell County Board of Commissioners proclaims National Library Week, April 18-24, 1993 in Iredell County, NorthCarolina, and encourages all residents to use their library for the purpose of improving their lives and to join in thanking our librarians for the valuable and helpful services they provide our community. IREDELL COUNTY BOARD OF COMMISSIONERS of LEC a Merce Sara K. Haire, Chairman VOTING: Ayes - 5; Nays - 0. Mrs. Judy Clayton, Director of the Library, was present to receive this special resolution. SPECIAL COUNTY FLAG DESIGNED BY COUNTY EMPLOYEE: Chairman Haire announced the presentation of a special county flag which was designed by Mrs. Cathy Kopp, Board of Elections employee. Mrs. Kopp was called upon at this time to tell of her design of this flag. Mr. Mashburn said, in a way of explaining why the flag was made, that a letter was received from the University of North Carolina, who is preparing to celebrate their 200th anniversary. A part of the celebration was requesting that each of the 100 counties in the state send their county flags. Iredell County does not have a county flag, so a county employee who is artistic was chosen to design a flag. Mrs. Kopp had designed flags previously for the county, he said. This flag is not being presented as the official county flag, but is merely a flag that depicts things about Iredell County that would be appropriate for this ceremony that the University is having. The staff is requesting the board’s permission to fly this flag at the University of North Carolina. Mrs. Kopp explained the illustrations on the flag. The lake and the sailboats depict the southern end of the county, and the balloons depicting the rally in the northern end of the county. There were a chicken, a cow, and cotton, depicting the agricultural industry, along with dogwood blossoms, all centered around the county seal. Chairman Haire thanked Mr. Mashburn and Mrs. Kopp, and said the student who carries the flag will be very proud. She thanked Mrs. Kopp for her work on the flag which will be displayed in Kenan Stadium on October 12, 1993. SPECIAL AWARD FOR EMP : R p R FOR THE DEPARTMENT OF SOCIAL SERVICES AND THE EMPLOYMENT SECURITY OFFICE: Chairman Haire recognized a representative from the State Employment Security Commission, Mr. Lewis Locust, who came to give special awards for the work accomplishments of both the Department of Social Services in Iredell County and the Employment Security Commission. This is Iredell County’s second award in the three years that it has been presented. Over 60 counties participated in the food stamp employment training program, Locust said. Nine of the counties received awards this year. Chairman Haire said she would like to thank the agencies and offer congratulations, on behalf of the board, for their outstanding work. SPECIAL RECOGNITION OF DR. ROBERT LONG, FORMER CHAIRMAN OF THE COUNTY BOARD OF COMMISSIONERS: Chairman Haire recognized Dr. Robert Long, who was present for the meeting this evening. Chairman Haire said Dr. Long was a former member of the Iredell County Board of Commissioners and a former chairman of the board. ADJUSTMENT OF THE AGENDA: County Manager Mashburn made some recommendations to change the agenda, which was accepted by the board. APR 20 1993 047 APR 20 1993 APPOINTMENTS BEFORE THE BOARD REQUEST FOR PERMISSION TO FLY THE CONFEDERATE FLAG ON CONFEDERATE MEMORIAL DAY: A group of citizens called Sons of the Confederate Veterans were present to ask the board to allow them to fly the Confederate flag at the County Government Center on Confederate Memorial Day, which is May 10 in North Carolina. Mr. Tom Allison represented the group in making this request of the board. Mr. Woody Woodard, president of the NAACP, spoke in opposition to the flying the flag. He said he spoke on behalf of at least 14,000 residents of the county. He said he was not opposed to persons flying the Confederate flag on their homes, but was opposed to its flying on state and county office buildings. Chairman Haire thanked Mr. Woodard for his comments. MOTION from Commissioner Boone to grant permission as requested by Mr. Allison, to fly the Confederate flag on this building on Confederate Memorial Day in commemoration of the 300,000 veterans he mentioned, in particular in commemoration of the 500+ men from Iredell County who sacrificed their lives fighting for the Confederate Army. Commissioner Hamby said she thought it was inappropriate to fly the Confederate flag. She said she did not want to dishonor anyone who fought for what they believed, but this Confederate flag means many different things to many different people, and she did not think it is fair to fly it. Commissioner Boone noted that the first state to consider seceding from the Union was Massachusetts, during the War of 1812. After Lincoln’s election as President, South Carolina and several other states of the Deep South withdrew from the Union. North Carolina elected to remain in the Union; Iredell County citizens voted, by a margin of nine to one, against calling a state convention to consider secession. After the firing on Fort Sumter, Lincoln called on North Carolina and other states in the Union to furnish troops to suppress the "rebellion." North Carolina citizens had only two choices--either fight against South Carolina and the other Southern states, or join them and fight against the Northern invasion. Iredell citizens felt that had no alternative but to case their lot with the Confederacy. Commissioner Boone said that the causes of the War Between the States were complex, and that many issues divided the agricultural South and the industrial and mercantile North. Disagreement over the protective tariff was at least as important as was slavery. Indications were slavery would have eventually been abolished no matter what the outcome of the War. Boone concluded that the Sons of Confederate Veterans did not intend to create any controversy, and they did not intend or desire to offend any citizen of Iredell County. Their only intention was to honor the 300,000 men who gave their lives serving in the Confederate armed forces, and particularly the 500 Iredell men who made the ultimate sacrifice. This should be no more controversial than honoring the veterans of any of the wars we have fought. Commissioner Madison spoke about his vote on the matter. He said he thought everyone should be included in the county. He sees this as one segment of the population who wants to honor its ancestors. He said he would support the proposal to fly the Confederate flag. VOTING: Ayes - 4; Nays - 1 (Hamby). PERSONNEL CLASSIFICATION STUDY ~- DAVID M. GRIFFITH COMPANY: Mr. Hal Scott and Steve Foster, along with Martha Gouge of DSS in Black Mountain, were present to discuss the personnel 048 classification study they were contracted to do. Mr. Scott spoke briefly and introduced Steve Foster who made a visual presentation of the changes DMG recommended to the county. It is estimated that $325,294 will be required in the 1993-94 budget in order to implement these reclassifications. The date of May 2, 1993 at 4:00 p.m., regular meeting day for the board, has been set for a two-hour workshop on this classification study.. Chairman Haire thanked the representatives for coming. ADMINISTRATIVE MATTERS BIDS AWARDED: (1) PHOTOCOPIERS: Mrs. Evie Caldwell, purchasing agent, presented the following bids for the board’s consideration: Purchase+ Mfg. /Model Copier #1 Maint. Copy Service & Supply Konica Model 1018 3,897.00 10,553. Alternate #1 Konica Model 2020 4,455.00 414,331. Alternate #2 Konica Model 2028 5,302.00 11,958. Alternate #3 Panasonic FP3270 4,658.00 11,314. Copier #2 Copy Service & Supply Konica Model 2028 5,914.00 14,600. Alternate #1 Konica Model 3035 6,522.00 15,208. Alternate #2 Panasonic FP5060 7,781.43 16,467.43 Copier #3 Copy Service & Supply Panasonic FP5060 7,781.43 24,588.43 Alternate #1 Konica Model 4045 7,322.00 24,129.00 Alternate #2 Konica Model 4065 14,235.00 31,042.00 Copier #2 Deal Office Equipment Canon Model NP 3030 4,965.00 11,673.00 Copier #2 Deal Office Equipment Canon Model NP4050 6,780.00 15,677.00 Copier #3 Deal Office Equipment Canon Model #NP6650 10,595.00 28,177.00 Copier #1 Konica Business Machines Konica Model 2020 4,176.00 9,760.00 Alternate #1 Konica Model 2590 3,760.68 7,390.68 Copier #2 Konica Business Machines Konica Model 3035 7,230.95 10,854.47 Copier #3 Konica Business Machines 7,241.00 18,731.00 Copier #1 White Business Machines 4,294.00 12,063.04 Copier #2 White Business Machines 6,044.93 15,240.92 Copier #3 White Business Machines 6,044.93 28,501.05 Mrs. Caldwell made a recommendation to purchase Copier #1 from Copy Services and Supply, Konica 1018, $3,897.00; Copier #2 (40,000 copies a month) from Deal Office Equipment, Canon NP3030, $4,965.00; Copier #3 (60,000 copies a month) from Copy Service and Supply, Inc., Konica 4045, $7,322.00. A 5-year maintenance price was requested and is included. The county generally keeps a copier APR 20 1999 049 mm L ay ry AP 2 100 ws Cs> five to seven years. An additional quantities clause is included in case the county wishes to buy additional machine. Commissioner Boone inquired how necessary are the automatic document feeder and the automatic collator. Mrs. Caldwell said it would depend upon the department’s usage whether automatic feeding, etc., are important. Commissioner Boone said he had made inquiries and found that Copy Service and Supply has a good reputation insofar as maintenance is required. Seven machines were suggested by Mrs. Caldwell; however, she made a reduction to six because Social Services (Center Street) has not yet budgeted for their machine request. The copiers are to be given for the following department: one for recreation, one for the county assessor’s office, one for each of the two DSS offices opening soon (Hartness Road and Walnut Street), two for the health building (small and medium-sized). MOTION from Commissioner Madison to approve the bids as recommended for the six machines. VOTING: Ayes - 5; Nays - 0. FOOD STAMP CONTRACT RENEWAL IC #93~-16: Mr. Don Wall, DSS Director, spoke regarding the contract renewal for the three-year contract with Cost Containment, Inc. This contract is for mail issuance of food stamps for DSS. This renewal contract does not reflect any increase in cost. The cost is $ .50 per issuance. The document requested for approval is an addendum to the contract dated May 1, 1992, for the second year of service continuing at $ .50 per issuance. Mr. Mashburn inquired why it is necessary to approve the contact if this is a three-year contract with one year completed and the second year is for the same cost. After discussion, it was determined that the contract needs to be approved annually. MOTION from Commissioner Maiison to approve the contract amendment to the Cost Containment contract for $ .50 per issuance for food stamp issuance for FY 93-94. VOTING: Ayes - 5; Nays - 0. PURCHASE FOR SEMI-AUTOMATIC WEAPONS, ACCESSORIES, AND AMMUNITION FOR SHERIFF’S DEPARTMENT, AND REQUEST TO SELL SURPLUS WEAPONS: Sheriff Clyde Lloyd presented these bids to the board. The bids were received on April 7, 1993. The following bids were opened: 90 pistols Ammo Glock Inc. Glock Model 22 $35,257.50 No Bid Lawmen’s Safety Supply Glock Model 22 $37,772.10 11,626.74 Southern Public Safety Glock Model 22 $33,086.00 10,774.95 The following bids were received for the trade-in of 54 weapons now in the Sheriff’s Department: Trade In Buy Option Glock, Inc. 8,499.60 No bid Lawmen’s Safety Supply 9,840.00 9,840.00 Southern Public Safety Eqpt. 10,651.00 10,651.00 The Outdoor Store 12,750.00 12,750.00 050 asin Sheriff Lloyd said the money to pay for the new guns and ammunition comes from the confiscated drug funds. Staff was recommending the low bid from Southern Public Safety for the pistols and ammunition, and recommends the high bid for the "Buy Option" for the pistols, which is $12,750. Staff also requested that the 5% bid deposit be waived for the buy option. Commissioner Boone and the Sheriff discussed the merits of purchasing the Glock 22. Sheriff Lloyd said he did a survey of his staff, and the Glock 22 was by far the most popular weapon. Sheriff Lloyd said they did not want to turn over their old weapons to The Outdoor Store until they received the new weapons and became qualified with then. MOTION from Commissioner Madison to approve the low bid from Southern Public Safety Company for the purchase of 90 pistols and ammunition in the amount of $33,086.00 and to declare the following weapons as surplus at the appropriate time and sell them to The Outdoor Store for the amount of $12,750. Also to waive the 5% bid requirement for the sale of the surplus weapons to The Outdoor Store. VOTING: Ayes - 5; Nays - 0. The following are the identifying numbers of the weapons: SERIAL # MODEL & CALIBRE BEH-3362 686 - 357 AZJ-0687 19 - 357 AZJ-0833 19 - 357 AZJI-05394 19 - 357 AZJ~-0704 19 - 357 BEF-8712 686 - 357 BEF-3913 686 - 357 13D412 13 - 357 BHC-0979 686 - 357 BEH-6844 686 - 357 BDR-9697 686 - 357 BFZ-7804 686 - 357 BDR-6999 686 - 357 BBL-4038 686 - 357 BFZ-0296 686 - 357 AZJ-0736 19 - 357 BED-2556 686 - 357 BFW-9569 686 - 357 BFW-5436 686 - 357 BHD-0274 686 - 357 BEF~-8216 686 - 357 BBB-3636 19 - 357 AZJ-0810 19 - 357 AZJ-0724 19 - 357 BHB-5972 686 - 357 AZE-2214 19 - 357 BEH-3283 686 - 357 BHB-6108 686 - 357 A828455 639 - 939MM AJS-2230 19 - 357 ACF-7964 i3 = 387 AJS-2276 13 - 357 13D3839 13 - 357 17D4550 13 - 357 AJS-2285 13 - 357 AJD-6588 13 - 357 ACF-6323 13 - 357 AEZ-2715 13 - 357 AEZ-2553 13 - 357 AEZ-2372 13 - 357 TES~6356 5906-9MM A828652 639 - 9MM TCB-3569 5906-9MM A825586 639 - 9MM APR 29 19 99 051 APR 20 17D3604 13 - 357 A359443 686 - 357 AE23123 13 - 357 AJS~2004 13 = 357 BFW-6302 686 - 357 AZJ-0587 19 - 357 AZJ-0653 19 - 357 3219118 681 - 357 AZJ-0715 19 - 357 AZJ-0720 19 - 357 * ALL MODEL #13 & #19 ARE NICKEL; ALL 686 WEAPONS ARE STAINLESS; ALL ARE 4" BERYL. CLEANING SERVICE CONTRACTS - CONTRACT #93-18: The following informal bids were received on the cleaning service for the cleaning of the Government Center Complex (four buildings). Mr. Lundy reported on these bids: BIDDER BID AMOUNT Speed Clean $ 716.00 Caldwell Janitorial Service 1,000.00 Rainbow Cleaning Service 1,250.00 Cleary’s Cleaning Service 1,500.00 Kennedy ’s Cleaning Service 1,800.00 Management Financial Services, Inc. 4,087.32 Mr. Lundy reported that Speed Clean is the low bid. The company seems very competent, Mr. Lundy said. There is a three~ month probationary period in the contract, the low bid is being recommended for the three months. If at the end of the three months, the low bid has not worked out, the staff recommends that the second low bid be awarded the contract. That is Caldwell Janitorial Service at $1,000, if it is still available. If not the service would have to be re-bid, Mr. Lundy said. MOTION from Commissioner Stewart to award the bid to the low bid, Speed Clean, at $716.00 for a three-month probationary bid. If the low bid does not work out after three months, the second low bid of Caldwell Janitorial Business will be awarded the contract at $1,000, provided the bid is still available. If not the contract would have to be re-bid. VOTING: Ayes - 5; Nays ~ 0. AGREEMENT WITH IREDELL-STATESVILLE SCHOOLS FOR THE USE OF ACTIVITY BUS FOR RECREATION DEPARTMENT ~ Ic #93-19: Mr. Mashburn said this has been an on-going contract for several years for transporting children to the campsite and on field trips. This is based on 45 cents a mile. This is budgeted. MOTION from Commissioner Madison to approve the lease between IREDELL~ STATESVILLE SCHOOLS and Iredell County Recreation Department for the lease of an activity bus, and to authorize the chairman to sign the lease in behalf of the County. VOTING: Ayes - 5; Nays ~ 0. ROAD NAMES FOR 9-1-1 SERVICE: Mrs. Dobson, 9-1-1 Coordinator, presented the list for approval. The ordinance requires the board to approve the new and changed road names. MOTION from Commissioner Madison to approve the following changes. VOTING: Ayes - 5; Nays ~ 0. Snowbird Loop - change loop SR 1628 from Snowbird Road (suffix change only) Cedar Ridge Loop - Change private loop from Cedar Ridge Lane 002 (suffix change only) Absher Farm Loop - change loop SR 1516 from Absher Farm Road (suffix change only) Pheasant Lane - change lane P0043 from Pheasant Court (suffix change only) E Old Well House Road W Old Well House Road - add E & W to present P0267 for clarification. Pop’s Lake Road - private unnamed road from Highway 64E to New Salem Road (suggested by public.) Randall Lane - private unnamed dead-end lane off Mills Garden Road (suggested by public) Log Cabin Road - change road SR 2563 from Log Cabin Circle (suffix change only) Muddy Lane - private unnamed dead-end lane off Highway 64E (suggested by public) Hamby Lane - change private dead-end lane from Suncrest Drive (duplicate) (suggested by public). Crooked Lane - private unnamed dead-end lane off Highway 64 E (suggested by Committee). Steep Lane - private land changed from Sigmon Avenue (duplicate) (suggested by committee). Roten Lane - private unnamed dead-end lane off Steep Lane (suggested by public) EEB Lane - private unnamed dead-end lane off Sain Road (suggested by public) Salem Loop - private unnamed loop off Sain Road (suggested by public) Steeple Lane - private unnamed dead-end lane off Crestview Acres Road (suggested by committee) Corriher Lane - change private dead-end lane from Lackey Drive (duplicate) (suggested by committee) W. Imperial Heights Road - change SR 2238 from Imperial Heights Road (duplicate) (suggested by public) Cash Lane - private unnamed dead-end lane off Homestead Estates Drive (suggested by public) Camp Oak Road - change SR 2569 from Edgewood Road (duplicate) (suggested by committee) Cyprus Lane - change SR 2577 from Cedar Lane (duplicate) (suggested by Committee) Kidd Court - change private cul-de-sac from Ashley Court (duplicate) (suggested by committee) Stonehenge Lane - change SR 2520 from Breckenridge Lane (duplicate) (suggested by public) Turtledove Lane - private unnamed dead-end lane off Wayside Road (suggested by public) Grouse Court - change cul-de-sac portion of Pheasant Lane (suggested by committee) APR 20 1993 APR 20 1: Net Lane - private unnamed dead-end lane off Houstonville Road (suggested by public) Mt. Moriah Lane - private unnamed dead-end lane off Saw Mil Road (suggested by public) Moose Farm Drive - private unnamed dead-end drive off Wooten Farm Road (suggested by public) Effie Lane - private unnamed dead-end lane off River Hill Road (suggested by public) Burl Lane - private unnamed dead-end lane off River Hill Road (suggested by committee) Ellis Road - private unnamed road off River Hill Road (suggested by public) Stem Lane - private unnamed dead-end lane of Ellis Road (suggested by committee) Fraley Road - private unnamed road off Ellis Road (suggested by public) Stump Court - private unnamed cul-de-sac off Ellis Road (suggested by committee) Post Lane - private unnamed dead-end lane off Ellis Road (suggested by committee) Martin Lane - change SR 2207 from Beaver Road South (duplicate) (suggested by public) Songbird Lane - private unnamed dead-end lane off Highway 64E (suggested by public) Wild Oak Road - change SR 2303 from Oak Forest Drive (duplicate) (suggested by public) Circle L Drive - private unnamed dead-end drive off Longview Road (suggested by public) WECO Lane - private unnamed dead-end lane off Longview Road (suggested by public) Jarab Hill Lane - private unnamed dead-end lane off Longview Road (suggested by public) Roadrunner Lane - private unnamed dead-end lane off Elmwood Road (suggested by public) Rosalind Lane - private unnamed dead-end lane off Highway 70E (suggested by public) Edwina Lane - private unnamed lane off Rosalind Lane (suggested by public) Patricia Lane - private unnamed dead-end lane off Edwina Lane (suggested by public) Brenda Lane - private unnamed dead-end lane off Edwina Lane (suggested by public) Long Meadow Drive - private unnamed dead-end drive off Highway 70E (suggested by public) Twilight Lane - private unnamed dead-end lane off Highway 70E (suggested by public) Shovelhead Lane - private unnamed dead-end lane off Elmwood Road (suggested by public) 004 Locke Moore Lane - private unnamed dead-end lane off Barry Oak Road (suggested by public) Phifer Lane - private unnamed dead-end lane off Highway 70E (suggested by public) Freeland Farm Road - private unnamed dead-end road off Highway 70 E (suggested by public) Rockcrest Lane - private unnamed lane off Highway 70E (suggested by public) Community Lane - private unnamed lane off Highway 70E (suggested by public) Mills Hill Lane - private unnamed dead-end lane off Highway 70E (suggested by public) Millerwood Lane - private unnamed dead-end lane off Fifth Creek Road (suggested by committee) Imes Court unnamed cul-de-sac SR 2205 off Independence Lop (suggested by committee) O’Hara Lane - private unnamed dead-end lane off Highway 64E (suggested by public) Pecan Tree Lane - private unnamed dead-end lane off Highway 64E (suggested by committee) Samaritan Lane - private unnamed dead-end lane off Hwy 64E (suggested by committee) Jubilee Lane - private unnamed dead-end lane off Swann Road (suggested by committee) Lucky Lane - private unnamed dead-end lane off McAllister Road (suggested by committee) Shamrock Lane - private unnamed dead-end lane off McAllister Road (suggested by committee) Eaves Lane - private unnamed dead-end lane off McAlllister Road (suggested by public) Taxidermy Lane - private unnamed dead-end lane off Swann Road (suggested by public) Getgood Lane - private unnamed dead-end lane off Swann Road (suggested by public) JJ Lane - private unnamed dead-end lane off New Salem Road (suggested by public) Kellana Drive - private unnamed dead-end drive off Lone Pine Road (suggested by public) Cone Lane - private unnamed dead-end lane off Lone Pine Road (suggested by committee) Mary Lane - private unnamed dead-end lane off Lone Pine Road (suggested by public) Floyd Lane - private unnamed lane off Highway 64E (suggested by committee) Diner Lane - private unnamed dead-end lane off Floyd Lane (suggested by public) Brittany Road - private unnamed dead-end road off Lone Pine Road (suggested by public) APR 20 1993 "APR 20 1993 Memory Lane - change SR 2176 from Beaver Farm Road (duplicate) (suggested by public) Trails End Lane - unnamed private lane off Beaver Farm Road (suggested by public) Country Woods Lane - unnamed private dead-end lane off Trails End Lane (suggested by public) Journeys End Road - private unnamed dead-end road off Beaver Farm Road (suggested by public) Thompson Lane - private unnamed dead-end lane off Elmwood Road (suggested by public) Roundabout Lane - private unnamed dead-end lane off Highway 70E (suggested by public) Turnersburg-Highway 21 - US 21 Highway from I-40 north to Rocky Creek (suggested by committee) Harmony-Highway 21 - US 21 Highway from Rocky Creek north to Yadkin County line (suggested by committee, in consultation with the Town of Harmony) APPROVAL OF MINUTES FROM 4/6/93 MEETING: MOTION from Commissioner Stewart to approve the minutes with corrections indicated. VOTING: Ayes - 5; Nays - O. RELEASES AND REFUNDS - MONTH OF MARCH 1993: Mr. Brent Weisner of the Tax Assessor’s office presented the releases and refunds and said he had reviewed the lists and they were in order. He requested the board’s approval. MOTION from Commissioner Stewart to approve the releases and refunds for the month of March 1993. VOTING: Ayes - 5; Nays ~- O. The following is the list: COUNTY RELEASES TAXPAYER CREDIT E W Blackwelder Jr 5.45 Edgar Allison 54.00 Richard K & Myra Auville 14.46 Carolyn McDonald 198.00 David L & Susan Troutman 14.90 Effie H Summers 11.75 Richard K & Myra Auville 3.00 Julie Beam White 8.88 Faye Laura Kahl 5.54 Richard Mark Phillips 52.62 Kathryn K Jones 34.17 Howey Burnett 56.25 Michael Donald Souther 5.45 Dennis Edgar Tomlin 169.65 Hugh B Tomlin 88.79 RHA/NC Mr, Inc. 2,688.05 Larry and Frances Oates 37.22 Iredell/Statesville Board of Education 698.00 William F Long, Jr. 10.00 Mrs R. M. Craven 464.05 Charles T Davidson 10.13 The Melting Post 74.69 Paul Embler Poole 10.00 James Dewitt Dalton 10.00 Joni White Bailey 10.00 William Andrew Bailey 10.00 “ence 096 Richard Lewis Barber 10.00 Reggie Lamont Brown 10.00 Ronnie Gray 10.00 Sammy K Jones 10.00 Terry Wayne Lambert 10.00 Peggy Evelyn Robinson 10.00 Floyd Sprinkle 10.00 Alexander Shuford III 10.00 Ivan & Robertine Johnson 31.19 Queen City Rentals 3,815.00 Queen City Rentals 3,815.00 Mrs. W. B. Fulbright Heirs 61.37 Mrs. W. B. Fulbright Heirs 74.06 Mrs. W. B. Fulbright Heirs 77.87 Mrs. W. B. Fulbright Heirs 77.87 Mrs. W. B. Fulbright Heirs 72.32 Pearl Leona Barnette 54.32 Jimmie D Mathis 16.29 Bartlett and Company D/B/A 40.05 Lakewood Golf Club, Inc. 498.19 Brian Hamelink 63.45 Advance Auto Tech 20.24 Kenneth Sherrill 289.31 Margaret G Hinson 10.00 Robert Conrad Hinson 10.00 Mitchell W Cline 140.76 TOTAL COUNTY RELEASES $13,992.34 SOLID WASTE RELEASES Edgar Allison 6.00 Ivan & Robertine Johnson 12.00 Kenneth Sherrill 12.00 Mitchell W Cline 12.00 TOTAL SOLID WASTE RELEASES 42.00 ALL COUNTY FIRE RELEASES E W Blackwelder Jr sao Richard K & Myra Auville 93 David L & Susan Troutman 91 Effie Summers ote Julie Beam White 3.12 Faye Laura Kahl 34 Richard Mark Phillips 3.22 Kathryn K Jones 13.83 Michael Donald Souther son Dennis Edgar Tomlin 10.37 Hugh B Tomlin 5.43 Larry W & Frances Oates 2.28 Iredell/Statesville Board of Education 42.66 Mrs. R M Craven 28.36 Charles & Charlene Davidson -62 Mrs. W. B. Fulbright Heirs 4.82 Mrs. W. B. Fulbright Heirs 4.82 Mrs. W. B. Fulbright Heirs 4.82 Mrs. W. B. Fulbright Heirs 4.82 Mrs. W. B. Fulbright Heirs 4.82 Pearl Leona Barnette 3.30 Jimmie D Mathis -99 Lakewood Golf Club 30.44 Brian Hamelink 3.88 Advance Auto Tech 1.24 Kenneth Sherrill 17.68 TOTAL ALL COUNTY FIRE RELEASES 195.13 APR 2.0 1993 pues, 057 APR 20 1993 MT. MOURNE FIRE RELEASES Ivan A & Robertine Johnson 2.08 SHEPHERDS FIRE RELEASES Mitchell W Cline 8.76 REFUNDS Clark Equipment Company C/O AVTAX Inc. P. O. Box 11737 Charlotte, NC $7,704.14 Clark Equipment Company C/O AVTAX Inc. P. O. Box 11737 Charlotte, NC 28220 $2,605.50 Mitchell W. Cline Route 4, Box 934-B Mooresville, NC 28115 $632.49 John C & Arna Deter 56 Turnbury Lane Mooresville, NC 28115 $86.55 L. G. Hager c/o M & D Hager, Guardians Route 2, Box 858 Mooresville, NC 28115 $63.60 R. Eugene & W B Harris Route 1, Box 514 Mooresville, NC 28115 $144.66 Mary Beth Kennedy 112 North Race Street Statesville, NC 28677 $12.00 Lakewood Golf Club, Inc. Route 16, Box 200 Statesville, NC 28677 $834.44 John G & Judith Murphy Route 2, Box 440 Mooresville, NC 28115 $228.41 Willliam P & Brenda Rollins Route 9, Box 289-A Mooresville, NC 28115 $91.73 TOTAL REFUNDS $12,403.52 MONITORING WELLS AT LINED LANDFILLS: Mr. Carson Fisher addressed this subject to the board. He referred to a letter from GAI Consultants - NC, Inc., which addresses the requirements for monitoring wells at the lined landfill. Mr. Fisher said ten monitoring wells have to be installed to encircle the new lined landfill. The State has asked that the County go ahead and construct three of the monitoring wells prior to the landfill actually being constructed so that they can begin gathering background ground water information to give a gauge in the future as to whether or not there is any contamination in the ground water. The monitoring wells were not included in the construction price of the lined landfill. Probably the reason for this is the State Solid Waste Section is still considering how many 098 wells will be required and how the wells would be constructed and located. Staff is recommending that GAI Consultants be allowed to construct the initial three wells, realizing there are seven more to be constructed later on. Special obligation bonds will be sold on April 21, 1993. While the contract has not been signed with GAI, low bidder for the landfill construction, GAI is already on the site and is moving dirt, Fisher said. There is a need and urgency to permit GAI to construct these wells at this time, Fisher said. The estimated cost of the wells is between $7,500 and $12,000 per well. This is a conservative estimate. Only actual cost will be billed by GAI. Commissioner Hamby inquired about the possibilities of drilling the wells and finding the water is already contaminated. Mr. Fisher said that is a possibility since the property was formerly a farming area and there are industrial plants upstream of the landfill. MOTION from Commissioner Madison to approve the construction of the three monitoring wells at the landfill. VOTING: Ayes - 5; Nays - 0. REQUEST FOR TWO NEW CHILD PROTECTIVE SERVICES SOCIAL WORK POSITIONS AND TWO PERMANENCY PLANNING SOCIAL WORK POSITIONS. Mr. Mashburn advised the board that this matter was tabled by the board at its February 16, 1993 meeting, and a motion to bring the matter back would be in order if the board wished to reconsider this request. MOTION from Commissioner Stewart to bring the issue back to the board. VOTING: Ayes - 4; Nays - 1 (Boone). Mr, Wall said the reason this matter was tabled on February 16, 1993 was to wait and see what Governor Hunt’s recommendation would be to the Legislature. It seems the Governor is recommending $2 million for the entire state for child protective services, which would fund approximately 20 social workers in the state, Wall said. Based on previous experience, this money is allocated to counties based on the number of child protective services reports that are sent into the central registrar in North Carolina. That means the urban counties will get the most of the money, Wall said. The impact of the $2 million will not have a very positive impact on Iredell County’s program for Child Protective Services. The DSS continues to have new caseloads. The workers are not able to perform their work in a quality and timely fashion, Wall said. Investigations are not begun and finished when they should be, which leaves families threatened and vulnerable. There are 208 children as of April 8, 1993 for whom investigations have been started but not completed. There are 146 other investigations over 30 days old. Mr. Wall again requested the amount of $117,165 for the two new Child Protective Services Social Worker positions and two Permanency Planning Social Work positions. The cost for May and June 1993 would be $23,701. They may not be able to recruit social workers during the month of May and June for these positions, but it will give them a head start, Wall said. Mr. Wall recognized two of the members of the Child Protective Services Board who made a request that the board honor this request. Mrs. Glinde Douglas and Dr. Jim Powell both spoke in behalf of the request. Commissioner Hamby inquired how long before someone goes to investigate a report of child abuse. Mr. Wall said they were required to investigate within twenty-four hours after receiving APR 20 1993 059 IAPR 9 9 a0 the call. Neglect complaints must be followed up in seventy-two hours, Wall said. After the initial investigation the ideal time is 30 days to complete the investigation; however, the department has some over 120 days because of the shortage of social workers. Lately they have not been able to meet the 24 and 72 hour time frames. If the child is in imminent danger, the child is placed in a foster home and the investigation is completed later on. In response to Commissioner Madison’s inquiry about matching funds, Mr. Wall said there is no match available. Presently the County receives $103,000 from the State for Child Protective Services positions. The cost of the program is $580,000. Commissioner Stewart the Child Protective Services finds itself in the same situation that every other county in the state finds itself in. There is a growing number of abused children. It is very difficult to recruit people to work in this area, Stewart said. No one is sure why the numbers are growing and if it will continue to grow. MOTION from Commissioner Stewart to fund the two County Protective Services Social Work positions and two Permanency Planning Social Work positions. The cost for the remainder of this year is $23,701. The cost for a twelve-month period is $117,165. The funds for the remainder of the fiscal year will come from lapsed salaries. VOTING: Ayes - 4; Nays - 1 (Boone) . ESTABLISHMENT OF AN OFFICE ASSISTANT III POSITION FOR THE HARTNESS ROAD FACILITY: Mr. Wall’s second request is for the establishment of an Office Assistant III position for the Hartness Road facility. There is a need for a receptionist to direct clients, answer the phone and maintain the filing system. The cost of the position for a year is $18,576. This a 50/50 match. The county’s portion would be $9,288 annually. MOTION from Commissioner Stewart to fund the Office Assistant III position for the Hartness Road facility. Cost for the remainder of the year ($1548) will come from lapsed salary money. VOTING: Ayes - 5; Nays ~- 0. LETTER OF CREDIT - WHIP-POOR-WILL WOODS: Mr. Jerry Lundy presented this board with the letter of credit from Genesis Developers, Inc., for $60,000 to cover the street improvements and necessary surveying for a subdivision in Davidson Township off S.R. 1221, Whip-poor-will Road, known as Whip-poor-will Woods. The letter of credit is issued by Lincoln Bank of North Carolina and expires October 16, 1993. MOTION from Commissioner Madison to approve the letter of credit as requested. VOTING: Ayes - 5; Nays - 0. RECREATION DEPARTMENT - BUDGET AMENDMENT #37: Mr. Mashburn presented this request which is for $2,000 coming from salaries and wages and to be put in the Maintenance & Repairs, Buildings and Grounds, for the maintenance of the grounds as required by the Recreation Departments. The $2,000 is part of the lapsed salary monies in that line item. MOTION from Commissioner Madison to approve the Budget Amendment #37, for the approval of the $2,000 from Recreation Department’s Salary line item and going into Maintenance ~- Building & Grounds line iten. VOTING: Ayes - 5; Nays - 0. SERIES RESOLUTION FOR SPECIAL OBLIGATION BONDS FOR THE NEW LINED LANDFILL PROJECT: Mrs. Blumenstein and Mr. Bill Pope 060 presented this special resolution, which is to be adopted following the sale of the bonds on Wednesday, April 21, 1993. The resolution should be approved according to form at this time, with the interest rates to be fillei in following the sale of the bonds. The bond is to be issued for $3,760,000. Mr. Pope recapped the reason for the issuance of the bonds. He said sometime ago it was determined that the existing landfill would not last forever, and began to determine what action should be taken. A decision was made to construct a new landfill and to implement the "baling" process as a means of stretching the life of the landfill. It was determined that 40 to 45% additional life could be realized from the present landfill by compacting the waste through the baling process. Permitting and compliance with all the technical requirements from the State have been going on for some time. The first phase was the extension of water lines. The second phase is the baler facility, which has not been completed at this time. The cost of this second phase is about $6,465,000. That was paid for by the issuance of Special Obligation Bonds issued approximately a year ago, Pope said. Special Obligation Bonds do not pledge the taxing power of the County. The security for payment is certain revenues, including system revenues (revenues generated by the landfill itself--tipping fees and household fees), and certain other revenues named in the bond order that the county commissioners adopted a year ago. The bond order recited the county commissioners could issue additional bonds pursuant to the same order by simply adopting a series resolution. This is a much abbreviated process so when the county was ready to finance phase 3 of the landfill, it is being done pursuant to a mechanism that was put in place a year or more ago, and as a result of that plan, considerable time has been saved as well as considerable expense in the issuance of the bonds. However, it still is a costly process, Mr. Pope said. Phase 3 of the landfill involves the construction of a lined cell into which the County will store baled waste. The cell will be about seventeen acres in size and will require excavation of about 370,000 cubic yards of dirt. The cell will be lined in the bottom with a leachate collection system designed to capture every drop of moisture that falls on that seventeen acres of land and treat in such a manner that when it is discharged it may be drinkable. There are two types of liners as described by the document being discussed at this meeting--soil liner and a plastic liner under that which is supposed to be impermeable. There will also be a 3,300’ access road built to get to the cell. Also to be financed with these funds is a "demolition" landfill, where certain types of tree stumps, limbs, leaves, concrete, and brick, etc., from old buildings, etc., which will be placed. This area is about five acres in size and involves excavation of 100,000 cubic yards of dirt. A device called a destructive burne - will attempt to reduce the volume of waste going into this area by burning as much as possible. All of the above-mentioned will cost $3,258,000. The proposal is for bonds in the amount of $3,760,000, which will cover the cost of the items plus required reserve funds and the costs to the underwriters and other costs associated with the issuance of the bonds. The bonds will be issued pursuant to the 1992 bond order, but under a resolution which you will adopt in form today, which will be called a “series resolution." Those bonds are also secured by the same revenues that secure the 1992 bonds--tipping fees and other revenues named in the official statement. Those bonds have a parity with the 1992 bonds, so if there is ever a claim on the revenue, the bond holders of the 1992 bonds and the 1993 bonds stand in an equal position with regard to trying to recover. The bond order issued in 1992 authorizes further bonds if you ever elect to do that. Mr. Pope then recapped the series resolution for the board. App 2Nn 1na4 061 The bonds will be dated April 1, 1993 and issued in demoninations of $5,000 and will be payable on December 1, 1993 and semi-annually thereafter on June 1 and December 1. The principal amount is $3,760,000 at a net interest cost of 4.9881%. True interest cost (TIC) 5.0364%. The resolution recites the bonds will be delivered by means of a book entry system and no actual, physical bonds will be delivered to members of the public. One bond will be issued to the depository trust for each maturity date and then people who buy the bonds will deal with the depository trust rather than with the county. Payments on the bonds will be made by the trustee directly to the depository trust company and not directly to the county. The bonds can be redeemed pursuant to the provisions in the bonds and in addition there is a provision for extraordinary redemption in the event any of the improvements are destroyed, and you elect to use insurance proceeds to pay off the bonds rather than rebuild improvements. Mr. Pope spent several minutes explaining the administrative matters that the county was to perform in connection with the bond issuance. Mrs. Blumenstein said the final interest rates will be set on Wednesday, 4/21/93. Commissioner Boone inquired what the interest rates are on the longest terms of the bonds. Mrs. Blumenstein said the shortest term is 2.75% (maturing June 1, 1994), which is a yield of 2.749%. That stretches out to 5.00% with a 5.15% yield in 2003. Mr. Pope emphasized that these bonds are not a pledge of the county’s taxing authority. MOTION from Commissioner Madison to approve in principle the foregoing documents, contingent upon the interest rates being confirmed as acceptable on April 22, 1993. VOTING: Ayes - 5; Nays - 0. RESOLUTION RECOMMENDED BY THE CAROLINAS COALITION REGARDING MANDATED PROGRAMS: At the request of Chairman Haire, Commissioner Boone explained this resolution. This is similar to the resolution the board adopted on March 16, 1993. They just want a uniform resolution from all counties, Mr. Boone said. This says the board is giving its support to Gaston County; it doesn’t say that Iredell should do what Gaston has done. It does not contain a call for the Constitutional Amendment as the other resolution adopted on March 16th did. It doesn’t call for mailing it out to a lot of people. Commissioner Stewart inquired if the board approves this resolution, is there another resolution regarding withholding funds that is being recommended for adoption. Mr. Boone said this is the same resolution as the one handed out at the meeting in Cabarrus County with the CCC group; it has just been changed to "County" instead of "CCC". After further discussion, the board agreed to adopt a revised version of the resolution as presented. Mr. Mashburn said the resolution given the board was the one received from CCC and does address withholding payments to the state for unfunded mandated programs as Gaston County has done. MOTION from Commissioner Boone to adopt the revised resolution as revised by the Iredell County Board of Commissioners. WHEREAS, Iredell County is a political subdivision of North Carolina which is dedicated to the principles of accountability and good government; WHEREAS, in recent years there has been an alarming increase in the number of state and federally mandated services and regulatory programs imposed on county governments; 062 oie WHEREAS, these mandates have come without respective funding to administer and support these required services and programs; WHEREAS, fulfilling these programs has a detrimental impact on the financial resources of local governments. WHEREAS, these mandates effectively levy a state imposed property tax within counties; WHEREAS, the unfunded portion of mandated costs often exceed a county’s entire annual property tax levy revenue; WHEREAS, House Bill 233 and 234 have been introduced in the North Carolina House of Representatives in order to bar state mandated services and programs without the provision of full funding to pay for the implementation; WHEREAS, H. R. 140, H. R. 1295, and H. R. 886 have been introduced into the United States Congress which would give local governments relief from unfunded and omnivorous federal mandates; WHEREAS, Gaston County, NC is currently attempting to procure fiscal relief from unfunded state mandates. NOW, THEREFORE BE IT RESOLVED by the Iredell County Board of Commissioners as follows: 1. That the Board of Commissioners of Iredell County seeks fiscal relief from both the state and federal governments for mandated programs which are not currently funded by either entity. 2. That the Board of Commissioners of Iredell County supports Gaston County in its attempts to obtain fiscal relief from the omnivorous burdens of inadequately funded mandated programs; and further encourages the use of the Budget Separation Act to carry out this attempt. 3. The Iredell County Board of Commissioners hereby enlists the support of the North Carolina Association of County Commissioners and its comparable body in South Carolina to become full partners in this effort and requests that these associations’ boards of directors address this matter at their next meetings. 4. That each Board of Commissioners request their respective legislators, both state and federal, to support this effort and to vote in the negative on any and all mandated programs that are not to be fully funded by their respective bodies. 5. That the Iredell County Board of Commissioners further encourages the passage of House Bill 233 and 234 in the North Carolina Legislature and H. R. 140 and H. R. 886 in the United States Congress. IREDELL COUNTY BOARD OF COMMISSIONERS Sara K. Haire, Chairman Commissioner Madison called the question. VOTING: Ayes - 5; Nays - 0. Commissioner Stewart again inquired if the representative of this board is called upon at the Carolinas Counties Coalition to APR 260 1993 063 APR PA 1009 ~ vote on a resolution stating matters differently from this resolution, how would the vote be carried out? Commissioner Stewart asked. Commissioner Boone responded he would vote the will of the Iredell County Board of Commissioners. RESOLUTION ENDORSING THE TOWN OF MOORESVILLE’S PROGRAM FOR THE DEVELOPMENT OF A BIKING TRAIL: MOTION from Chairman Haire to adopt the following resolution: WHEREAS, the Iredell County Board of Commissioners resolves to endorse the Town of Mooresville’s program for the development of a local network of biking and walking trails which is understood to be funded, potentially, through the North Carolina Department of Transportation Bicycle Program. The Iredell County Board of Commissioners also resolves to endorse the Town of Mooresville’s plan to work in conjunction with the Mooresville/South Iredell Chamber of Commerce to identify a specific biking and walking trails network which would not exceed $300,000 and which would accomplish the following: (1) Create pedestrian and bicycle routes which would make such traffic safer. (2) Provide for a more functional use of bicycle/ pedestrian routes for residents to utilize as a primary mode of transportation. The County Board of Commissioners further endorses the Town of Mooresville’s resolve that, in furtherance of the foregoing, a county-wide mapping and signage program is required and that assistance from the State is in order and requested in order to accomplish this. Adopted this the 20th day of April, 1993. VOTING: Ayes - 5; Nays - 0. ANNOUNCEMENT OF VACANCIES OCCURRING ON BOARDS AND COMMISSIONS REGION F EMS ADVISORY COMMITTEE: Chairman Haire announced the resignation of Daniel H. Schmidt, Route 6, Box 271, NC from this board because of conflicting meeting schedules. APPOINTMENTS TO BOARDS AND COMMISSIONS NURSING HOME ADVISORY BOARD: Commissioner Madison nominated Bill Lowrance to serve a three-year term on this board. His new term beings 5/6/93 and concludes 5/6/96. There were no other nominations. MOTION from Chairman Haire to close and appoint Mr. Lowrance by acclamation. VOTING: Ayes - 5; Nays - 0. DOMICILIARY HOME ADVISORY BOARD MEMBERS: The following nominations were made at the April 6, 1993 meeting: Commissioner Stewart nominated Estalene Sherrill Commissioner Stewart nominated Carl Ralston Commissioner Hamby nominated Frances Murdock According to the Rules of Procedure for the County Commissioners, these nominees are to be voted on at the next meeting by a roll call by the clerk to the board. 064 HAMBY BOONE HAIRE STEWART MADISON Murdock Sherrill Sherrill Sherrill Sherill Sherrill Ralston Murdock Ralston Ralston The vote count is: Sherrill - 5* Ralston - 3* Murdock - 2 VEHICLE EVALUATION COMMITTEE: Two appointments were made on this board on 4/6/93. There need to be three additional appointments plus one alternate as well as the appointment of a chair and vice chair of the committee. The following nominations were made: Commissioner Boone nominated Mike Overcash Commissioner Madison nominated Hal Jolly Length of terms for these committee members is one year, beginning July 1, 1993. MOTION from Commissioner Madison to close the nominations and appoint these two persons by acclamation and carry the next one remaining regular member and the alternate member appointments to the first meeting in May. VOTING: Ayes - 5; Nays - 0O. SPECIAL BOARD OF EQUALIZATION AND REVIEW: Five persons have been appointed to this board and the alternate member should be appointed at this time. Commissioner Hamby nominated Bill Taylor There were no other nominations. MOTION from Chairman Haire to close the nominations and appoint Mr. Bill Taylor by acclamation. VOTING: Ayes - 5; Nays - 0. This is a one year appointment, beginning at the date of appointment and concluding one year after. PLANNING BOARD MEMBERS: The following nominations were made to the planning board. Commissioner Stewart nominated Eric Fields Commissioner Madison nominated James Mallory Commissioner Madison nominated Jessie Crosswhite Chairman Haire nominated Archie Lloyd There were no other nominations. MOTION from Commissioner Boone to close the nominations and elect the foregoing persons by acclamation. VOTING: Ayes - 5; Nays - 0. The terms for the planning board members are for four years, beginning July 1, 1993 and concluding June 30, 1997. IREDELL COUNTY INDUSTRIAL FACILITIES AND POLLUTION CONTROL FINANCING AUTHORITY: The following nominations were made: Commissioner Madison nominated Mrs. Lois James APR 20 iuy3 Chairman Haire nominated Jim Lawton There were no other nominations. MOTION from Commissioner Madison to close the nominations and appoint the foregoing by acclamation. VOTING: Ayes ~ 5; Nays - 0. These are six-year appointments, beginning with May 3, 1993 and concluding May 3, 1999. FIRE TAX DISTRICT BOARD: MOTION from Commissioner Boone to postpone these appointments until the next board meeting. VOTING: Ayes - 5; Nays - 0. MITCHELL COMMUNITY COLLEGE BOARD OF TRUSTEES: Commissioner Boone nominated Alice Stewart to serve another four-year term on this board. There were no other nominations. MOTION from Commissioner Madison to close the nominations and appoint Mrs. Stewart by acclamation. VOTING: Ayes - 5; Nays - 0. This term begins July 1, 1993 and concludes June 30, 1997. REPORT ON VICTOR CROSBY’S REQUESTS OF THE BOARD: Mr. Carson Fisher reported on Mr. Crosby’s requests of the board at the April 6, 1993 meeting. Mr. Fisher said he was able to obtain copies of HB 60, which basically calls for the sale of $120 million in general obligation bonds by the State to be utilized for wastewater and water system construction, collection lines, supply lines, and treatment facilities. Twenty million dollars of the $120 million would be utilized to provide state matching funds required to receive federal assistance. The $100 million would be to provide loans to local governmental units to assist in the financing in the cost of water line improvements. The two projects which Mr. Crosby requested the board to review have been reviewed by Mr. Fisher, who was accompanied by Mr. Crosby. The Mt. Bethel Road project would be about two miles with sixteen customers who could connect to the water line. The Olin Road Line would be approximately one mile with seemingly more potential customers on the line. Mr. Lundy said there was a request from the Harmony Volunteer Fire Department budget to put down a well that would serve the fire department and the Olin United Methodist Church as well. The fire department has been using the church’s well, and now that the well is gone, the fire department wishes to put down a well that the church could use. There will be a recommendation from the fire commission that the board fund this well, Lundy said. RESOLUTION ADOPTED BY THE BOARD ON MARCH 16, 1993 REGARDING A REQUEST FOR CONSTITUTIONAL AMENDMENTS TO PROHIBIT FEDERALLY MANDATED LOCAL PROGRAMS: Mrs. Alice Fortner, clerk to the board, reported she had been unable to carry out the directive in the captioned resolution pertaining to sending it to all of the other 49 states. The resolution was sent to the other 99 counties, the North Carolina Association of Counties, and the National Association of Counties. However, no address list was available to send to the other 49 state legislatures. It was recommended by the NCACC that the best route would be to send it to NACO for their distribution to the other states. Chairman Haire said she thought that was a reasonable thing to do. LETTER FROM PATRICIA SOKOL, REGION I DIRECTOR, DEPARTMENT OF HUMAN RESOURCES, REGARDING THE ALEXANDER VS. FLAHERTY SANCTIONS: 066 Chairman Haire said she received a letter from Ms. Sokol saying that as a result of the 1991 monitorings, the fiscal sanctions have been waived; the county has taken corrective action to address any material non-compliance in accordance with the 1992 Consent Order. Iredell County has been granted a waiver of sanctions in the amount of $36,736. NO BOARD ACTION REQUIRED. COUNTY MANGER’S REPORT CAROLINAS COUNTIES COALITION - ANNUAL MEETING: Mr. Mashburn announced this meeting on April 30, 1993 at the Charlotte Speedway Club, sponsored by the Cabarrus County Board of Commissioners. EXECUTIVE SESSION - PROPERTY ACQUISITION: MOTION from Commissioner Madison to adjourn to Executive Session for the purpose of discussing property acquisition. VOTING: Ayes - 5; Nays - 0. MOTION from Commissioner Hamby to adjourn from Executive Session. VOTING: Ayes - 5; Nays - 0. RENTAL OF HIGHWAY 901 PROPERTY FROM MARTINS, IC CONTRACT #93- 20: MOTION from Commissioner Madison to enter into a renewal lease with Billy S. Martin and wife, Kathleen C. Martin, for a parcel of land located in Eagle Mills Township, consisting of approximately one acre (where the Highway 901 Transfer Station is presently located), in the amount of $100 a month rental for a period of five years beginning with the date as set forth in the lease document and continuing for a period of five years, with an option to renew for an additional five years at the end of the initial five-year lease. VOTING: Ayes - 5; Nays - 0. ADJOURN: MOTION from Chairman Haire to adjourn the meeting at 9:30 p.m. Next meeting set for Thursday morning, April 22, 1993, 7:30 a.m., South Wing Conference Room, Iredell County Government Center, 200 South Center Street, Statesville, NC. ff HAs: —H Liksad , Clerk to the Board APPROVED: 2 Tues. 3 APR 20 199 APR ? 109° IREDELL COUNTY BOARD OF COMMISSIONERS MINUTES APRIL 22, 1993 = 7:30 a.m. The Iredell County Board of Commissioners met at 7:30 a.n., Thursday, April 22, 1993, South Wing Conference Room, Iredell County Government Center, 200 South Center Street, Statesville, NC. Those present for the meeting were: Sara K. Haire, Chairman David A. Boone, Vice Chairman Diane M. Hamby C. Douglas Madison, Jr. Alice M. Stewart Staff present: Joel Mashburn, County Manager William P. Pope, County Attorney Alice Fortner, Clerk to the Board Susan G. Blumenstein, Director of Finance and Administration CALL TO ORDER: Chairman Haire SERIES RESOLUTION FOR SPECIAL OBLIGATION BONDS FOR THE NEW LINED LANDFILL PROJECT: At the April 20, 1993 meeting of the board, the board approved in principle the adoption of the financing resolution the bond counsel required the county to adopt. The documents were approved in principle on a motion from Commissioner Madison, contingent upon the interest rates being confirmed as acceptable on April 22, 1993. At this time, Mr. Bill Pope reviewed the interest costs with the board. He said there was a 5.08% true interest cost with coupons ranging from 2.75% in 1994 to 5.20% in 2003. Alex Brown, the underwriter for the financing project, bought over $1 million. The Local Government Commission was very pleased with the sale. Commissioner Boone said he considered himself to be acting under coercion in voting for the bonds. He said he did not want the County to incur additional debt, but that federal and state mandates left the board with no real choice. He also noted the county was creating a "Catch-22" situation. We should be encouraging recycling and other measures to reduce the volume of solid waste, and yet we would be in a position of having to have a certain volume deposited in the landfill in order to generate enough revenue from tipping fees to pay the debt service on the bonds. Mrs. Blumenstein explained that actually the series resolution was not to be adopted on April 20th at the regular meeting, but "approved in principle." (The April 20, 1993 minutes will be written to reflect this.) At this meeting this morning, the actual resolution should be adopted, she said. MOTION from Commissioner Madison to approve the resolution as recommended and endorsed by the county attorney. SECOND from Commissioner Stewart VOTING: Ayes - 5; Nays - O. SERIES RESOLUTION OF THE BOARD OF COMMISSIONERS FOR THE COUNTY OF IREDELL PROVIDING FOR THE ISSUANCE AND SALE OF $3,770,000 SPECIAL OBLIGATION BONDS (SOLID WASTE SYSTEM PROJECT), SERIES 1993 OF SAID COUNTY PURSUANT TO THE PROVISIONS OF SECTION 210 OF THE BOND ORDER AUTHORIZING AND SECURING SPECIAL OBLIGATION BONDS (SOLID WASTE SYSTEM PROJECT) ADOPTED BY SAID BOARD ON APRIL 15, 1992. WHEREAS, under the Constitution and laws of the State of 068 North Carolina, including, particularly, the North Carolina Solid Waste Management Loan Program, being Chapter 159I of the General Statutes of North Carolina, as amended, the County of Iredell, North Carolina (the "County") is authorized and empowered. (i) to borrow money for the purpose of financing or refinancing the cost of the acquisition or construction of solid waste management projects and to issue special obligation bonds and notes for such purpose. (ii) to agree to apply to the payment of such special obligation bonds or notes any available source or sources of revenues of the County specifically identified for such purpose and, to the extent that the generation of such revenues is within the power of the County, to enter into covenants to take action in order to generate such revenues, provided that such agreement to use such sources of revenues to make such payments or any such covenant to generate revenues does not constitute a pledge of the County’s taxing power; and WHEREAS, pursuant to a bond order (the "Order") and a series resolution duly adopted by the Board of Commissioners for the County (the "Board") on April 15, 1992, the county has heretofore issued $6,465,000 aggregate principal amount of its Special Obligation Bonds (Solid Waste System Project), Series 1992 for, among other things, the purpose of financing the construction and equipping of the Improvements (as defined in the Order); and WHEREAS, Secticn 210 of the Order authorizes, subject to compliance with the terms and conditions set forth therein, the issuance of additional special obligation bonds for the purpose of financing Additional Improvements (as defined in the Order); and WHEREAS, the Board deems it necessary at this time to authorize the issuance of additional special obligation bonds pursuant to Section 210 of the Order for the purpose of financing the Additional Improvements hereinafter described; now, therefore, The Board of Commissioners for the County of Iredell, North Carolina DOES HEREBY RESOLVE, as follows: Section 1. Capitalized words and terms used in this resolution which are defined in the Order shall have the same meanings in this resolution as such words and terms are given in the Order. Section 2. Under the authority of the North Carolina Solid Waste Management Loan Program and pursuant to the provisions of Section 210 of the Order, the Board hereby authorizes Special Obligation Bonds (Solid Waste System Project), Series 1993 (the "Series 1993 Bonds") of the County of Iredell, North Carolina (the "County") for the purpose of providing funds, together with any other available funds, for (a) paying the cost of constructing the Additional Improvements, (b) funding a debt service reserve and (c) paying expenses incidental to the issuance of the Series 1993 Bonds. The Additional Improvements are more particularly described in Exhibit A hereto, subject to change as the County may determine to be appropriate from time to time. Section 3. The Series 1993 Bonds shall be substantially in the form set forth in Exhibit B hereto, shall be dated as of April 15, 1993, shall be issuable in dominations of $5,000 or any whole multiple thereof, shall be numbered from R-1 upward, shall be in the aggregate principal amount of $3,770,000, shall bear interest from their date, payable on December 1, 1993 and semiannually thereafter on June 1 and December 1 of each year, at the rates, and shall be stated to mature on June 1 in the years and in the amounts as set forth below: 1994 $295,000 2.75% APR 22 1999 APR 2° 1993 1995 $325,000 3.40% 1996 $340,000 3.80% 1997 $350,000 4.10% 1998 $365,000 4.40% 1999 $380,000 4.60% 2000 $400,000 4.70% 2001 $415,000 4.90% 2002 $440,000 5.00% 2003 $460,000 5.00% Interest on the Series 1993 Bonds shall be calculated on the basis of a 360-day year consisting of 12 months of 30 days each and shall be payable to the Owners by check mailed to their respective addresses as set forth in the registration books maintained by the Bond Registrar; provided, however, that for so long as the Owner is a Securities Depository Nominee, interest on the Series 1993 Bonds shall be payable pursuant to the book-entry system as provided in the Order and in the Series Resolution. The Series 1993 Bonds will be delivered by means of a book- entry system with no physical distribution of definitive bonds made to the public. One definitive Series 1993 Bond for each maturity will, however, be delivered to the Depository Trust Company, New York, New York ("DTC"), as the Securities Depository, and evidencing ownership of the Series 1993 Bonds in denominations of $5,000 or any integral multiple thereof, with transfers of beneficial ownership effected on the records of DTC and its participants (the "DTC participants") pursuant to rules and procedures established by DTC. Each DTC Participant will be credited in the records of DTC with the amount of such DTC Participant’s interest in the Series 1993 Bonds. Beneficial ownership interest in the Series 1993 Bonds may be purchased by or through DTC participants. The holders of these beneficial ownership interests are hereinafter referred to as the "Beneficial Owners." The Beneficial Owners will not receive definitive Series 1993 Bonds. The ownership interests of each Beneficial Owner will be recorded through the records of the DTC Participant from which such Beneficial Owner purchased its Series 1993 Bonds. Transfers of ownership interests in the Series 1993 Bonds will be accomplished by book entries made by DTC and, in turn, by DTC Participants acting on behalf of Beneficial Owners. For every transfer and exchange of beneficial ownership interest in the Series 1993 Bonds, the Beneficial Owner may be charged a sum sufficient to cover any tax, fee or other governmental charge that may be imposed in relation thereto. SO LONG AS CEDE & CO., AS NOMINEE FOR DTC, IS THE REGISTERED OWNER OF THE SERIES 1993 BONDS, THE TRUSTEE SHALL TREAT CEDE & CO. AS THE ONLY OWNER OF THE SERIES 1993 BONDS FOR ALL PURPOSES UNDER THE ORDER, INCLUDING RECEIPT OF ALL PRINCIPAL AND PREMIUM, IF ANY, AND INTEREST ON THE SERIES 1993 BONDS, RECEIPT OF NOTICES, VOTING AND REQUESTING OR DIRECTING THE TRUSTEE TO TAKE OR NOT TO TAKE, OR CONSENTING TO, CERTAIN ACTIONS UNDER THE ORDER. Payments of principal, interest and premium, if any, with respect to the Series 1993 Bonds, so long as DTC is the only Owner of the Series 1993 Bonds will be paid by the Trustee directly to DTC or its nominee, Cede & Co. DTC will remit such payments to DTC Participants, and such payments thereafter will be paid by DTC Participants to the Beneficial Owners. The County and the Trustee are not and will not be responsible or liable for payment by DTC or DTC Participants, for sending transaction statements or for maintaining, supervising or reviewing records maintained by DTC or DTC Participants. In the event that (a) DTC determines not to continue to act as securities depository for the Series 1993 Bonds or (b) the Trustee or the County determines that the continuation of the book-entry system of evidence and transfer of ownership of the Series 1993 Bonds would adversely affect the interests of the Beneficial Owners of the Series 1993 Bonds, the county may discontinue the book-entry system with DTC. If the County fails to identify another qualified 070 securities depository to replace DTC, the county will deliver fully registered definitive Series 1993 Bonds to each Beneficial Owner in such denominations as such owner may request. THE COUNTY AND THE TRUSTEE HAVE NO RESPONSIBILITY OR OBLIGATION WITH RESPECT TO (a) THE ACCURACY OF ANY RECORDS MAINTAINED BY DTC OR ANY DTC PARTICIPANT: (b) THE PAYMENT BY DTC OR ANY DTC PARTICIPANT OF ANY AMOUNT DUE TO ANY BENEFICIAL OWNER IN RESPECT OF THE PRINCIPAL OF AND PREMIUM, IF ANY, AND INTEREST ON THE SERIES 1993 BONDS; (c) THE DELIVERY OR TIMELINESS OF DELIVERY BY DTC OR ANY DTC PARTICIPANT OF ANY NOTICE DUE TO ANY BENEFICIAL OWNER WHICH IS REQUIRED OR PERMITTED UNDER THE TERMS OF THE OWNER TO BE GIVEN TO OWNERS; (d) THE SELECTION OF BENEFICIAL OWNERS TO RECEIVE PAYMENTS IN THE EVENT OF ANY PARTIAL REDEMPTION OF THE SERIES 1993 BONDS; OR (e) ANY CONSENT GIVEN OR OTHER ACTION TAKEN BY DTC OR ITS NOMINEE, CEDE & CO., AS OWNER. Section 4. Extraordinary Redemption. The series 1993 Bonds are subject to redemption in whole or in part at any time from Net Proceeds (as defined in the Order) which the Trustee shall transfer to the Redemption Fund as provided in Section 708(c) or section 708(da) of the Order, plus, in the case of a redemption pursuant to said Section 708(c), other available moneys as permitted by Section 708(a) of the Order, at least forty-five (45) days prior to the redemption date, at a redemption price equal to the principal amount of the Series 1993 Bonds to be redeemed together with the accrued interest to the date fixed for redemption, without premium. Notice of Redemption. At least thirty (30) days but not more than sixty (60) days before the redemption date of any Series 1993 Bonds, the Bond Register shall cause a notice of any such redemption signed by the Bond Register to be mailed, first class, postage prepaid, to all Owners of the Series 1993 Bonds or portions thereof to be redeemed, but failure to mail any such notice to any Owner or any defect in any notice so mailed shall not affect the validity of the proceedings for the redemption of the Series 1993 Bonds of any other owner as to which such notice was properly given. On the date fixed for redemption, notice having been mailed in the manner provided in the Order, the Series 1993 Bonds or portions thereof called for redemption shall be due and payable at the redemption price provided therefor, plus accrued interest to such date. If there has been delivered to the Trustee or the Bond Registrar and the Trustee or the Bond Registrar is then holding, in trust, money or Defeasance Obligations, or a combination of both, sufficient to pay the redemption price of the Series 1993 Bonds to be redeemed plus accrued interest to the date of redemption, interest on the Series 1993 Bonds or portions thereof called for redemption shall cease to accrue, such Series 1993 Bonds or portions thereof shall cease to be entitled to any benefit or security under the Order or to be deemed Outstanding; and the Owners of such Series 1993 Bonds or portions thereof shall have no rights in respect thereof except to receive payment of the redemption price thereof, plus accrued interest to the date of redemption. Investment Obligations (as defined in the Order) acquired with money credited to any fund or account established under the Order shall be held by or under the control of the Trustee and while so held shall be deemed at all times to be part of such fund or account in which such money was originally held. Except as provided in the Order, any interest accruing and any profit realized or loss resulting from the disposition of such Investment Obligations shall be credited to, or charged against, the fund or account of which it is a part; provided, however, that the interest accruing thereof and any profit realized or any loss realized upon the maturity or disposition of investments purchased with proceeds of the Series 1993 Bonds in the Interest Account and in the Series 1993 Account of the Debt Service Reserve Fund prior to the completion of the Additional Improvements, as evidence in accordance with Section 407 of the Order, shall be credited to, or charged against, the Series 1993 Subaccount in the Construction Account. [APR : 071 APR 22 1993 Section 5. The form, terms and provisions of the Bond Purchase Agreement, dated as of April 22, 1993 (the "Bond Purchase Agreement"), by and between Alex. Brown & Sons Incorporated (the "Underwriter") and the Locai Government Commission of North Carolina (the "LGC") are hereby approved in all respects and the Chairman of the Board, the County Manager or the Director of Finance and Administrative Services of the county is hereby authorized and directed to approve, by execution and delivery, the Bond Purchase Agreement, in substantially the form presented to this meeting, together with such changes, modifications, insertions and deletions as he or she, with the advice of counsel, may deem necessary and appropriate; such execution and delivery shall be conclusive evidence of the approval and authorization thereof by the County. Section 6. The Board hereby approves the action of the LGC in awarding the Series 1993 Bonds to the Underwriter at the price of $3,687,538.55 (which price represents the principal amount of the Series 1993 Bonds ($3,770,000) less an Underwriter’s discount of $60,885.50 and less original issue discount of $21,575.95) plus accrued interest on the Series 1993 Bonds from April 15, 1993 to the date of the delivery of the Series 1993 Bonds. Section 7. The Board hereby approves and ratifies the use and distribution of the Preliminary Official statement, in connection with the sale of the Series 1993 Bonds, and the Official Statement n connection with the sale of the Series 1993 Bonds, in substantially the form of the Preliminary Official Statement, with such changes as are necessary to reflect the Sinking Fund Requirements, redemption provisions, maturities and interest rates of the Series 1993 Bonds, and the Chairman of the Board, the County Manager or the Director of Finance and Administrative Services of the County is hereby authorized to execute the Official Statement in substantially such form, together with such’ changes, modifications and deletions as he or she, with the advice of counsel, may deem necessary and appropriate; such execution shall be conclusive evidence of the approval thereof by the County, the County hereby approves and authorizes the distribution and use of copies of the Official Statement by the Underwriter in connection with the sale of the Series 1993 Bonds. Section 8. The proceeds of the series 1993 Bonds, including accrued interest, shall be applied as follows: (1) an amount of such process equal to the Debt Service Reserve Fund Requirement (as hereinafter defined) shall be deposited to the credit of the Series 1993 Account in the Debt Service Reserve Fund which Account is hereby established. (2) all moneys received as accrued interest on the Series 1993 Bonds shall be deposited to the credit of the Interest Account; and (3) the balance of such proceeds shall be deposited to the credit of the Series 1993 Subaccount in the Construction Account which Subaccount is hereby established and shall be held in trust for the sole and exclusive purpose of paying the Cost of the Additional Improvements. "Debt Service Reserve Fund Requirement" shall mean, as of any particular date of calculation, with respect to the Series 1993 Bonds, an amount equal to the least of (i) the maximum principal and interest on the Series 1993 Bonds then Outstanding payable int he Bond Year, (ii) one hundred twenty-five percent (125%) of the Series 1993 Bonds then Outstanding and (iii) ten percent (10%) of the originally issued aggregate principal amount of the Series 1993 Bonds. Section 9. First-Citizens Bank & Trust Company, Raleigh, North Carolina is hereby appointed Bond registrar for the Series O72 1993 Bonds. Section 10. The Board hereby adopts those portions of the county’s budget ordinance for the fiscal year of the county ending June 30, 1993 establishing rates and assessments for the Solid Waste System (as defined in the Order) and its Rate Resolution under Section 501 of the Order and states its intent, which is not legally binding, to operate the Solid Waste System in such a manner as to generate Solid Waste System Revenues (as defined in the Order) in an amount sufficient to cover all expenses of the Solid Waste System, including Current Expenses (as defined n the Order), debt service, the maintenance of required reserve and capital outlay. Section 11. The County covenants that it will send copies of all reports required by the Order to be sent to the Trustee, the Local Government Commission and any Holder of Indebtedness to Alex. Brown & Sons Incorporated, 67201 Fairview Road, Suite 201, Charlotte, North Carolina 28210. Section 12. The Chairman and Vice-Chairman of the Board of Commissi«ners, County Manager, Clerk to the Board of Commissioners and Director of Finance and Administrative Services of the county are hereby authorized to perform the duties imposed on an Authorized Officer by the Order. Section 13. The officers, agents and employees of the county and the officers and agents of the Trustee and the Bond Registrar are hereby authorized and directed to do all acts and things required by them by the provisions of he Series 1993 Bonds, the Order, the Bond Purchase Agreement and this resolution for the full, punctual and complete performance of the terms, covenants, provisions and agreements therein and herein. Section 14. This resolution shall take effective immediately upon its passage. ADJOURN: MOTION from Commissioner Hamby to adjourn the meeting. a /f) ie Y/ Cha“. -7ibihe i alaavapiinias ' Clerk to the Board APPROVED: 5. M4 J F 3 APR 29 1999 073 MAY~ / 1993 IREDELL COUNTY BOARD OF COMMISSIONERS WORK SESSION MAY 4, 1993 - 4:00 P.M. The Iredell County Board of Commissioners met at 4:00 p.m. on Tuesday, May 4, 1993, South Wing Conference Room, Iredell County Government Center, Statesville, NC. The purpose of the meeting was for a workshop to review with staff the recently completed personnel study that was performed by David M. Griffith and Company. Those present for the meeting were: Sara K. Haire, Chairman David A. Boone, Vice Chairman Diane M. Hamby C. Douglas Madison, Jr. Alice M. Stewart Staff present: Joel Mashburn, County Manager Alice Fortner, Clerk to the Board Carolyn Harris, Personnel Director Mr. Mashburn began the discussion of the David M. Griffith Study. The following items were derived from the study: 1. Position classification system with a recommended salary schedule. 2. New job descriptions. 3. Include the new Americans with Disabilities Act requirements and Fair Labor Standards Act requirements 4. Identify positions that require special recruitment procedures. The county manager is required to submit a salary plan to the board, Mr. Mashburn said. He then explained the procedure that was used by the DMG staff to perform this work. His recommendation would be to get the employees to the minimum on the salary schedule. Commissioner Boone said he was interested in a 2 1/2% raise for everyone instead of for 200 people for this plan. The names of the counties used as comparison agencies were given. The list included surrounding counties and cities. The total cost to bring everyone in the study to the mid-point range would be $1.2 million. Mr. Mashburn again stated he was recommending that the people on the study be brought to the minimum. Mr. Mashburn said it would cost $325,000 to implement the study and bring everyone to the minimum scale on the plan. He said he also had intended to recommend an across-the-board increase for all employees as well as merit money. The board continued to discuss the plan until time for a recess prior to the six o’clock meeting, and adjourned the meeting at approximately 5:00 p.m. until the Regular Meeting time at 6:00 p.m., which is to be held in County Commissioners’ Meeting Room, Iredell County Government Center, 200 South Center Street, Statesville, NC. APPROVED 4 *. age Sifo3 hh hee 074 IREDELL COUNTY BOARD OF COMMISSIONERS MINUTES MAY 4, 1993 The Iredell County Board of Commissioners met in Regular Session on Tuesday evening, May 4, 1993, 6:00 p.m., County Commissioners’ Meeting Room, Iredell County Government Center, 200 South Center Street, Statesville, NC. Those present for the meeting were: Sara K. Haire, Chairman David A. Boone, Vice Chairman Diane M. Hamby C. Douglas Madison, Jr. Alice M. Stewart Staff present: Joel Mashburn, County Manager William P. Pope, County Attorney Alice T. Fortner, Clerk to the Board Susan G. Blumenstein, Director of Finance and Administrative Matters Jerry Lundy, Director of Services and Development CALL TO ORDER: Chairman Haire INVOCATION: Joel Mashburn, County Manager PLEDGE OF ALLEGIANCE ADJUSTMENT OF AGENDA: Chairman Haire announced the public hearings were not scheduled until 7:00 p.m., so the other matters of business would be heard until the appointed time for the public hearings. APPOINTMENTS BEFORE THE BOARD COMMUNITY-BASED ALTERNATIVE FUNDING FOR FISCAL YEAR 1993-94: Mr. Greg LeTourneau, chairman of the Youth Services Advisory Board was present to discuss the programs recommended for funding for the fiscal year 1993-94. He said the Youth Services Advisory Board had met and were making these recommendations. There are four programs being considered. Some of the programs that have been funded in the past cannot be funded this year because of the restrictions on the use of the CBA funds. The state now requires that 50% of all clients in a program funded with CBA funds must be referred through the Juvenile Court system. This is in order that CBA funds help to accomplish its original goal-- lowering the training school residents. The two programs that are being dropped because of not meeting the state’s criteria are Day Treatment Program (run by Tri-County Mental Health) and Residential Program (run by Social Services). The school system will pick up the Day Treatment Program with its resources and the program will continue without CBA funds. Social Services has used their funds to place clients in long-term care homes. These funds will have to come from another source. This was never a high funded program through CBA. Mr. LeTourneau reviewed the four programs that are funded and explained the increases in the requests for funding. The youth home is being given $69,000, which is an increase in the CBA funding because of two additional part-time positions that will give more assistance to the children during the after-school hours. This will provide extra supervision while the regular houseparents are doing other chores like preparing the evening meal and working one-on-one with a child. The Family Court Counselors is beginning a new program in conjunction with a local psychologist for working with sexually WAY” 4 1895 075 wi NY a 1 vv J active clients in the Sexual Offenders Intervention Progran. The following amounts are being requested for allocation: CBA FUND LOCAL MATCH TOTAL Counseling Center of Iredell Alternative Treatment Options 43,340 13,002 56,342 Iredell Youth Home 69,000 45,241 114,241 Juvenile Services Psychological ~- Intake Services 4,500 1,362 5,882 Sexual Offenders Intervention (new) 11,750 5,050 16,800 TOTALS 128,590 64,675 193,265 CBA FUND LOCAL MATCH TOTAL MOTION from Commissioner Madison to approve the proposal as submitted by the Youth Services Advisory Board for the appropriation of the CBA funds. VOTING: Ayes ~- 5; Nays - O. APPROVAL OF MINUTES - APRI1 20, 1993 AND APRIL 22, 1993: MOTION from Commissioner Stewart to approve the minutes of the captioned two meetings. VOTING: Ayes - 5; Nays - 0. DISCUSSION OF POSSIBLE ENDORSEMENT OF HR 1357, SOLID WASTE FLOW CONTROL ACT: Mrs. Blumenstein discussed this with the board. This bill was introduced by Representative Alex McMillan. When the first Special Obligation Bonds were issued, one of the considerations that was thought to be necessary to have in the bond order was a solid waste flow control ordinance that would guarantee the county’s waste stream (income). The flow control ordinance from Mecklenburg County was "shot down" by the Courts, Blumenstein said. At that time, it was seen that Iredell County could not put this in the bond order. It has been thought that the County should move toward the adoption of a flow control ordinance when it is determined that it could be legally done. This bill that has been introduced by Representative McMillan will enable the states to direct, limit, or prohibit the movement of municipal waste generated within the boundaries, and the State can designate the waste management facility to which the waste generated within the boundaries must be transported. Mrs. Blumenstein said the limitations on the bill are improvements on the bill. For instance, the bill states the recyclable materials would have to be removed in order for the flow control to be legal. Mr. Carson Fisher, Mr. Ronald Weatherman, Municipal Engineering, and Mrs. Blumenstein have all reviewed the bill and feel this provides a greater guarantee of the income through the waste stream at the solid waste facility without losing the integrity of the recycling programs. The board was being requested 076 to support this bill. Commissioner Boone stated he noticed that’ the bill specifically exempts any type of hazardous waste from the waste stream. MOTION from Commissioner Stewart that the Board endorse HB 14357 » VOTING: Ayes - 5; Nays - 0. SHEPHERD’S VOLUNTEER FIRE DEPARTMENT - REQUEST FOR ADDITIONAL APPROPRIATIONS-BUDGET AMENDMENT #38: Mrs. Blumenstein was to discuss this with the board along with members of the Shepherd’s Volunteer Fire Department. The department is requesting an additional appropriation of $30,500 to be used to purchase a tanker. With these funds and what they have budgeted for 93-94 fiscal year, they will be able to pay cash for the truck and not have to incur any financing charges. This fiscal year Shepherd’s received $32,500 over the amount budgeted for ad valorem taxes for their district. The reason for this is the district has gained some additional values. Matshushita Corporation was erroneously charged to another fire district and should have been charged to Shepherd’s. The department is actually receiving the revenues for the two years it was listed incorrectly. Mr. McClain, Mr. Steve Alexander, and Mr. Stutts were present and willing to answer any questions the board members might have. No questions were asked. MOTION from Commissioner Madison to approve the request and Budget Amendment #38 in the amount of $32,500 to recognize the additional revenues, with an additional appropriation of $30,500 in 93-94 budget year, which will allow them to pay cash for the new fire truck. VOTING: Ayes - 5; Nays - 0. INTERLOCAL AGREEMENT WITH THE CITY OF STATESVILLE ON THE HOME PROGRAM: Commissioner Madison discussed this agreement which is between the County and the City of Statesville for Statesville to do the administrative work on the HOME program. Commissioner Madison was requesting that the maximum expenditure for the county would be $12,000, which is what the County had agreed to pay to both Statesville and/or Mooresville. This needs to be reflected in the contract prior to the contract being executed. Commissioner Boone said he wanted to make it perfectly clear that no funds were being spent except those previously appropriated. Mr. Pope inquired about the fee payment. Commissioner Madison said each down-payment assistance application that is processed will cost $1,000. MOTION from Commissioner Madison to approve the agreement as amended to reflect the $12,000 maximum exposure to the county. VOTING: Ayes - 5; Nays - 0. PUBLIC HEARINGS TO BE HELD AT 7:00 P.M.: Chairman Haire again announced the public hearings would be held at 7:00 p.m. SPECIAL REVENUE FUNDS ORDINANCE (AMENDED) PARKS PROJECT: Mrs. Blumenstein said in October 1992 a plan was adopted by the county commissioners which included some parks projects for the recreation department, part of which would be paid for with unspent operating funds that would be placed in a Special Revenue Fund. Each year the fund is updated to recognize these unspent funds. This amendment is to recognize the actual revenues from 7/1/92 through 6/30/93. MAY 4 1993 077 may Cf # i MOTION from Commissioner Stewart to approve the amended ordinance as follows: AMENDED SPECIAL REVENUE FUND Parks Fund Iredell County, North Carolina BE IT ORDAINED by the Board of Commissioners of Iredell County, North Carolina: Section 1. This amends the Special Revenue Fund for Recreation- Parks for the County of Iredell. Section 2. The Special Revenue Fund is established to accumulate funds for the purchase of land, the development of land, construction of parks, and purchase of equipment. Section 3. Funds will be provided by operating transfers from the General Fund, contributions, interest on investments, and all unspent funds from the Recreation Department’s annual budget. The operating transfers are subject to annual appropriation by the Iredell County Board of Commissioners. Section 4. All projects funded from this Special Revenue Fund are subject to approval by the Board of Commissioners and will be accounted for in a Capital Project Fund. Section 5. The Special Revenue Fund is established for the five- year period beginning with the 1991-92 budget year. Section 6. It is estimated that the following revenues will be available for the Special revenue Fund for the period July 1, 1992 through June 30, 1993. Unexpended Recreation operating budget from 1991-1992 $ 88,500 Operating Transfer from General Fund 35,500 Interest on Investments 2,566 TOTAL REVENUES $126,566 Section 7. It is estimated that the amount reserved for the purchase of land, the development of land, construction of parks, and purchase of equipment will be as follows: Available for Appropriation $126,566 This amended ordinance being adopted this the day of VOTING: Ayes - 5; Nays - 0. ANNOUNCEMENT OF VACANCIES OCCURRING ON BOARDS AND COMMISSIONS HOME AND COMMUNITY CARE BLOCK GRANT ADVISORY COMMITTEE: Two vacancies have occurred on this board. This will be on the 5/18/93 agenda for appointment. APPOINTMENTS TO BOARDS AND COMMISSIONS CENTRALINA COUNCIL OF GOVERNMENTS EMERGENCY MEDICAL SERVICES 078 ADVISORY BOARD: Chairman Haire nominated Mrs. Joann Schmidt to fill the unexpired term on this board brought about by the resignation of Mr. Daniel Schmidt. This term expires June 30, 1994. There were no other nominations. MOTION from Commissioner Madison to close the nominations and appoint Mrs. Joann Schmidt by acclamation. VOTING: Ayes - 5; Nays - 0. VEHICLE EVALUATION COMMITTEE: MOTION from Commissioner Madison to table these appointments until the 5/18/93 meeting. VOTING: Ayes - 5; Nays - 0. FIRE TAX DISTRICT BOARD: The following appointments were made: AT LARGE POSITION: Commissioner Stewart nominated Don Parker for the At Large position. There were no other nominations. This term begins 7/1/93 and concludes 6/30/96. MOTION from Commissioner Boone to close the nominations and appoint Mr. Parker by acclamation. VOTING: Ayes - 5; Nays - 0. NORTHWEST QUADRANT DISTRICT: Commissioner Boone nominated Carroll Goodman to serve the Northwest Quadrant. There were no other nominations. Mr. Goodman would be serving the unexpired term of John Douglas, Jr., whose term would have expired 6/30/95. MOTION from Commissioner Boone to close the nominations and appoint Mr. Goodman by acclamation. VOTING: Ayes - 5; Nays - 0. SOUTHWEST QUADRANT DISTRICT: Commissioner Boone nominated Vernon Clontz to this position. There were no other nominations. MOTION from Commissioner Madison to close and appoint Mr. Clontz by acclamation. This position begins 7/1/93 and concludes 6/30/96. VOTING: Ayes - 5; Nays - 0. OLD BUSINESS None. NEW BUSINESS DISTRICT VOTING: Chairman Haire said she had been approached by some people about the board’s legal foundation insofar as district voting is concerned. She asked the county attorney to advise and direct the board in this matter. Mr. Pope said the matter of district voting involves some expertise. In the past the county has employed Mike Crowell, who is regarded as an expert in the field of district voting. He is involved in an almost daily basis in this particular area of the law. Mr. Pope said he has spoken to Mr. Crowell and asked him if he would be available to consult with and advise the county at this time. Mr. Crowell said he would. He has been very busy with other cases in this area of the law. Mr. Pope recommended to the board if the board wishes to know its legal position, that the board retain someone who has expertise in this field, and he further MAY” 4 1993 079 1 100° MAY 4 1992 recommends the board retain Mr. Crowell. Mr. Crowell has worked with the county in the past and had a satisfactory relationship with him, Mr. Pope said. He provided a high degree of integrity, objectivity, and experience when he served the county before. Mr. Pope said he would come: to Iredell County and gather quite a bit of data and data from other sources as well and then determine what the law is as applied to that data. He would then consult and advise the board in this regard. Mr. Pope recommended the board vote on the matter of retaining Mr. Crowell. MOTION from Chairman Haire to ask Mr. Pope to consult with Mr. Mike Crowell. VOTING: Ayes - 5; Nays - 0. MANAGER’S REPORT LETTER FROM ENVIRONMENTAL PROTECTION AGENCY CONCERNING A HEARING: Mr. Mashburn announced a hearing that will be conducted on May 20, 1993, 9:00 a.m., regarding the Super Fund Site. The meeting will be held with public officials in the Iredell County Government Center, South Wing Conference Roon. A hearing is scheduled at 7:00 p.m. the same evening at the N. B. Mills School, near the FCX site. REQUEST FROM DIANNE PREDERGAST ON BEHALF OF CHAMBER OF COMMERCE, TEACHER APPRECIATION DINNER: Mr. Mashburn announced this dinner at 7:00 p.m., on May 6, 1993, Statesville Senior High School. DISASTER AREA FROM HEAVY SNOW ON MARCH 13-17, 1993: Mr. Mashburn reported that the damages that occurred because of the snow that occurred on March 13-17 would be denied the highest level of reimbursement from federal government. This means the county will not receive the low interest loans and grants, etc.; however, the county should receive some federal money to assist in the snow removal. State, city and county will receive funds for snow removal during this time, he said. MEMO FROM CARSON FISHER REGARDING THE COST ASSOCIATED WITH THE HEALTH DEPARTMENT RENOVATION. Mr. Mashburn announced that the contracts have been closed out on this building. This is a recap of each contract. It shows the original amount, total amount of changes, and the final amount. The general contractor, Crescent Construction Company, was under by $15,816. E. F. Belk required an additional $14,000; HVAC was under by $7,500; Castor Plumbing was a deduct of $1,103; Fire Protection was exactly what the contract called for. The original contract was under budget by $10,038. One item not in the original project that is being considered by staff is putting some type of air lock at the entrance of the building. This creates a problem and the staff will be getting estimates. This will be brought back to the board at a later date. REPORT ON LEGISLATION CONCERNING VOTING IN NORTH CAROLINA: Mr. Mashburn asked Mrs. McDaniels, Elections Office administrator, to report on the bills in the legislature at this time. HB 1013 - No party registration. Mrs. McDaniels said anyone can go in on primary election day and vote the ballot they wish. She doesn’t think it will pass; however, if it does it could be costly. There would have to be a lot more ballots and the record keeping would be tremendous, she said. HB 1171 - An act to establish early voting in a General 0S0 Election. For 20 days prior to the election, the bill calls for the elections office to be open twelve hours a day, seven days a week. Absentee voting is allowed presently; however, this will eliminate a lot of that by allowing voting over a longer period of time. She said this bill would be costly as well. HB 1014 - An act to allow persons to be a candidate for more than one office. A person could file for county commissioners and for sheriff. Mrs. McDaniels does not think this will pass. HB 445 - An act to establish statewide computerized voting for voter registration. The bill is trying to establish computer registration system. There is a possibility that the elections system will go to a postcard, mail-in registration. There will be extra costs to implementing this. There is a bill 1012 which would do away with the State Board of Elections and the elections would go into the Secretary of State’s office, which would be an elected official would be overseeing the elections. Mrs. McDaniels said this could give appearances of irregularities. ESTABLISHING DATES FOR BUDGET WORK SESSIONS: Mr. Mashburn said the plans are to submit the budget to the board on May 18, 1993, and some work session dates need to be established. The following dates were established: May 25, 1993 - 6:00 p.m. Budget Work Session May 27, 1993 - 6:00 p.m. Budget Work Session June 1, 1993 - 7:00 p.m. public hearing on the budget 4:00 - 6:00 p.m. - School Budgets June 3, 1993 - 6:00 p.m. Budget Work Session June 8, 1993 - 6:00 p.m. Budget Work Session June 10, 1993 - 6:00 p.m. Budget Work Session CANCELLATION OF THE COUNTY COMMISSIONERS’ MEETING ON JULY 20, 1993: Mr. Mashburn announced that the National Association of Counties Annual Meeting in Chicago will be held on July 16-20, which will conflict with the county commissioners’ meeting on July 20. Usually the county commissioners cancel the mid-July meeting because of having so many other meetings prior to July ist. Chairman Haire stated she will be willing to have only one meeting in July, which will be July 6th, the first Tuesday. The board members were in agreement. MITCHELL COMMUNITY COLLEGE - BUDGET REQUESTS: Mr. Mashburn passed out the budget proposal from Mitchell Community College. N. C. LOCAL SCHOOLS FINANCE STUDY ~- 1993: Mr. Mashburn distributed a brochure consisting of a comparison of different school systems in the state. N. C. ASSOCIATION OF COUNTY COMMISSIONERS DIRECTORY: Commissioner Stewart requested a copy of the captioned brochure. FIVE-MINUTE BREAK PUBLIC HEARINGS Chairman Haire announced it was seven o’clock, the time set for the public hearings. MAY’ 4 1999 081 MAY ~ 4 7009 REZONING REQUEST - ERNEST RUNGE PROPERTY, CASE #9304-1: Mr. Lundy identified this property on the zoning map. The property is located on Old Mountain Road, 1/8 mile north of I-40. Mr. Runge requested the property to be rezoned from RA to HB. The proposed use stated by Mr. Runge was any or all uses under HB. The tract consists of approximately 11.5 acres with 423’ of road frontage. The land is currently vacant and surrounded by Commercial, Industrial, and Residential land uses. The property lies across the street from an existing industry and is also located within a commercial/industrial node according to the Iredell County Land Development Plan. Staff had no problem with the zoning. On April 7, 1993 the planning board recommended the county commissioners to deny the request to rezone on a vote of 6 for denial and 2 against denial, Lundy said. Additional information is available at this time that was not available when the matter was reviewed by the planning board, Mr. Lundy said. Chairman Haire opened the floor for the public to be heard at this time. Those speaking were: Mr. Ernest Runge. Mr. Runge said he hopes to have a small shopping center on this property, which he hopes will include a Food Lion store similar in size to the one located in Troutman, a drug store, Revco size, and six other shops and a fast food restaurant. He says he also will have future capability for adding on. The reason he did not want to mention it earlier is because he did not want to raise expectations unnecessarily. A shopping center is needed in the community, Runge said. He lives in the area also. He said he did not have everything in line. His first priority is to get the zoning, then he can approach Food Lion, or any of the other food stores and say he is ready to go on the project. He showed a chart of his plan for development of the property. He said he intends to put a 60’ road in for an easement for the West Iredell Recreation Center and also he has 27 acres in back to which he needs access. Mrs. Doris Hoover has an easement restriction on her deed. Mr. Runge showed on the map where he planned to locate the various businesses. The food store will be approximately 450’ to 500’ from the road. Mr. Runge said he spoke to about 150 people over the past five days. One of the concerns that was brought up was the traffic. He spoke to Jim Rand of the Department of Transportation, who thinks that the area will be changed to 35 m.p.h. in the near future. He inquired about the traffic impact in Troutman when the new Food Lion was opened there. Mayor Powell said prior to the Food Lion Troutman had 6,000 cars a day; they now have 6,300, which is a 5% change. Mr. Runge said he has contracted with Gerald Grant to put in a sewage treatment plant which will clean the effluent to the highest level possible and exceeds State’s standards. The advantages of a shopping center in West Iredell is a savings of time and mileage, Mr. Runge said. Mr. Frank Woods - Against the rezoning. How could they be assured that Mr. Runge would follow through with the project? Said he was afraid they would locate a business there that would produce hazardous waste or put a mobile home park there. In response to Chairman Haire’s request, Mr. Lundy said the current zoning, RA, permits mobile home parks. HB does not allow residential of any type. Mr. Runge - Asked if he could put a hazardous-type industry in a HB type zoning. Mr. Lundy said HB is generally a commercial- retail type and does not allow manufacturing or industrial plants. 082 HB would allow garages. Commissioner Stewart asked Mr. Lundy to read what is allowed in HB. He read the uses listed in the zoning ordinance so the people in the audience could know what would be allowed. He began with N/B and finished with HB. Linda Souther - She said she and her husband are immediate adjoining property owners. They are against the rezoning. She asked if there is a saturation point insofar as industrialization of the county is concerned. Mr. Mashburn said that really is a policy question. The policy for this county has been controlled growth and that is what is being attempted at this time. Mrs. Souther is concerned with the traffic on Old Mountain Road. She does not think lowering the speed limit will help the traffic matter. Cathy Teal - She is against the rezoning. She said she did not care to see someone come in and make a fast buck. She said she had a petition with 87 names against the rezoning. The people live in the area of Bradford’s Cross Roads. She asked those in her community to stand up. She is concerned about the traffic. She is also concerned about the ecological effects because of the package treatment plant that is to be located there. Mr. Runge discussed the sewage treatment plant he is planning to install. He said the State of North Carolina dictates what kind of sewage treatment the City or an individual does when they put in a treatment plan. It will meet the State’s specifications. He will be contracting with someone to treat the waste. Mary Bernstein - Lives on Mt. Herman Road. Does not want more traffic. She is also afraid of an increase in crime when a shopping center is put in. Cathy Teal - Also said she is afraid on an increase in crime. SITE SPECTFIC DEVELOPMENT PLAN FOR EARLY VESTING OF DEVELOPMENT RIGHT<. OAK CREEK - PROPERTY OF HARRY L. TSUMAS, ET AL: Mr. Lundy explainea this Section 105 of the zoning ordinance and discussed the early aevelopment rights of a property owner, which essentially freezes th2 zoning reclassification of a piece of property for not less than two nor more than five years. The difference in the two and five years has to do with the size of the project, Mr. Lundy explained. Mr. Tsumas has addressed all the items the ordinance requires him to put on a county map. He is asking the county to give him the five years to complete the project as stated in the ordinance. Commissioner Stewart inquired if this plat has been publicly shown. Mr. Lundy said it has been shown at the planning board meeting. Mr. Lundy said he would be happy to put the plat on the board if anyone wished to look at it. Harry Tsumas, Jr. ~ Spoke in favor of his project. He explained his project from the plat. In June 1990 the county designated this area to be an R/A area in their overall county plan, Tsumas said. He said they have spent considerable amount of money in getting this plan ready to present. He discussed the items that were heard at the planning board. All restrictions are above the R-20 restrictions, Tsumas said. The only thing they allow that R-20 does not is mobile homes. MAY ~ 4 1999 083 (MAY 4 19 i 2 Traffic has been a question, and Mr. Tsumas feels that the road will be a major corridor. He said the houses will be about 1800 square feet. Mildred Martin - Spoke against the Plan for Early Vesting of Development Rights in Oak Creek. She owns three acres of land. She inquired about the traffic and the school in the area. PROPOSED AMENDMENTS TO SECTION 67 (MOBILE HOME PARKS) OF THE IREDELL COUNTY ZONING ORDINANCE, RECOMMENDED BY THE IREDELL COUNTY PLANNING BOARD: Mr. Lundy explained the Section 67 of the current zoning ordinance. The board had asked staff to take a look at this section with the idea of strengthening the ordinance. The changes went to the planning board on March 3, 1993, and were in the county commissioners’ packets at the last meeting. The planning board recommends the following amendments 67.45(c) of current ordinance requires a 40’ set-back to the exterior boundary of the right-of-way. The planning board recommends increasing this to 50’. 67.45(d) is recommended to be replaced with the following: Streets with over seven mobile homes would have to be paved and sets forth paving of the streets and also the base for that. Section 67.45(f) to change 200 square feet to 500 square feet, which deals with set-aside open space for recreational type purposes. Section 67.45(i) (1) would lower the maximum number of mobile homes that can be placed in a park. Current ordinances says 50. The planning board recommends reducing this to 40. Section 67.45(i) (2) requires 1/2 mile separation between mobile home parks. The planning board is not recommending this be removed. Commissioner Stewart asked Mr. Lundy to reiterate this 1/2 mile separation between parks. Sharon Woods - Represents a group who are concerned about the 1/2 mile separation between the mobile home parks. They do not want the 1/2 mile separation to be eliminated from the ordinance. She submitted a petition containing 135 names against any change in this particular item in the ordinance. There was no one else to speak for or against any of the three subjects scheduled for the public hearing. Commissioner Stewart asked if Mr. Lundy would explain the Section 67.45(i)(2). This portion of the ordinance will not be changed from its present status of 1/2 mile separation between mobile home parks. Mr. Lundy said staff had recommended that this change be made; however, the planning board was not recommending this change. Chairman Haire closed the public hearing. ERNEST RUNGE PROPERTY, CASE #9304-1: MOTION from Commissioner Stewart to deny the request of Mr. Ernest Runge to rezone his property to Highway Business based on the fact that it was denied by the planning board. VOTING: Ayes - 1 (Stewart) Noes - 4 (Haire, Boone, Hamby, Madison) MOTION from Commissioner Boone to send this matter back to the planning board so they can consider the site plan. 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AMENDMENT TO THE MOTION: Chairman Haire suggested the motion be amended to include the review of the site plan which the planning board did not have at its last meeting. Mr. Lundy said the next meeting of the planning board is tomorrow night, which would not be enough time. The first meeting in June would be a better date. He said the county commissioners were presented evidence that the planning board did not have. He thought that the county commissioners could remand the decision back to the planning board for further consideration in view of the additional evidence the planning board did not have in making its decision, and have them make a further recommendation to the board of commissioners. Chairman Haire inquired if Mr. Boone would be willing to amend his motion to that effect and that it be heard at the first meeting in June, which will be June 2, 1993. Mr. Boone said he would be willing to make that amendment to the motion. VOTING: Ayes - 4 (Boone, Haire, Hamby, Madison) Noes - 1 (Stewart) SITE SPECIFIC DEVELOPMENT PLAN FOR EARLY VESTING OF DEVELOPMENT RIGHTS - OAK CREEK - PROPERTY OF HARRY L. TSUMAS, ET AL: Mr. Lundy read the requirements for the Site Specific Development Plan from the Zoning Ordinance. MOTION from Madison to approve a Site Specific Development Plan for Early Vesting of Development Rights, Oak Creek, pursuant to Section 105, as proposed and recommended by the planning board for a period of five years, based on the following findings: A. The use meets all required specifications of the zoning ordinance. B. The use will not materially endanger the public health and safety and will not substantially injure the value of adjoining property if located where proposed. Cc. That the site specific development plan is vested for a period of five years, based on one or more of the factors so described in Section 105.6, which are: (1) The sizing and phasing (2) The level of investment (3) Market conditions--building permits for all phases cannot be secured within the two-year period of time. VOTING: Ayes - 4 (Madison, Haire, Hamby, Boone) Nays - 1 (Stewart) AMENDMENT TO SECTION 67 OF THE IREDELL COUNTY ZONING ORDINANCE: Commissioner Boone said he would like to reiterate that he was not in favor of decreasing the 1/2 mile limitation between mobile home parks. He recognized there were people present who were concerned that the board might decrease this 1/2 mile, and neither he nor any of the other board members, he did not think, were in favor of decreasing this 1/2 mile. MOTION from Commissioner Stewart to approve the proposed amendments to Section 67, making sure that Section 67.45(i) (2) remains as it is presently, with the 1/2 mile separation between mobile homes. VOTING: Ayes - 5; Nays - 0. 980 Mr. Lundy said the recommendations submitted would increase the requirements in the ordinance. Commissioner Madison said he would like to call attention to those in the audience to say there is a difference between a mobile home park and a mobile home subdivision. There is no separation requirement for mobile home subdivisions. Someone inquired about putting structures underneath power lines. Commissioner Madison said the property beneath power lines belongs to the power companies, and could not be used for building. Mr. Lundy said the County does not have any regulations regarding putting structures under power lines. Persons are governed by the right-of-way agreements with the utility companies. Mr. Pope said there was a request for the county to adopt some regulations to prohibit using property under utility lines. After further discussion about the right-of-way agreements under utility lines, Commissioner Madison asked the staff to take the recommendations from this discussion back to the planning board and ask for the planning board to do further study and make a recommendation back to the county commissioners. Ray Ellis spoke regarding the utility line rights-of-way. He inquired if there is a federal law prohibiting the placement of buildings under power lines. He said he worked for TVA for a long period of time and they had rules prohibiting placement of structures under power lines. Commissioner Madison said he would like for the planning board to study this issue. If it is covered by federal law, there would not be any need to amend the county zoning ordinance to govern this matter. Mr. Ellis said there is not enough room between transmission lines to put in mobile homes. He spoke of the magnetic forces that is now believed to cause cancer. He thought it was an injustice to allow people to use this property. Chairman Haire asked Mr. Lundy to take this back to the planning board as requested by Commissioner Madison. EXECUTIVE SESSION: MOTION from Commissioner Madison to adjourn to executive session to discuss the matter of personnel and possible litigation. MOTION from Commissioner Madison to adjourn from executive session. ADJOURN: MOTION from Commissioner Madison to adjourn at 9:15 p.m. Next meeting set for Tuesday, May 18, 1993, 6:00 p.m., Iredell County Commissioners’ Meeting Room, County Government Center, 200 South Center Street, Statesville, NC. 47 : Mie s 4 tpt Clerk to the Board Approved: SL IG 3 £661 AVN IREDELL COUNTY BOARD OF COMMISSIONERS MINUTES - MAY 18, 1993 The Iredell County Board of Commissioners met in Regular Session on Tuesday, May 18, 1993, 6:00 p.m., County Commissioners’ Meeting Room, Iredell County Government Center, 200 South Center Street, Statesville, NC. Those present for the meeting were: Sara K. Haire, Chairman Davie A. Boone, Vice Chairman Diane M. Hamby C. Douglas Madison, Jr. Alice M. Stewart Staff present: Joel Mashburn, County Manager William P. Pope, County Attorney Alice Fortner, Clerk to the Board Susan Blumenstein, Director of Finance and Administrative Matters Jerry Lundy, Director of Services and Development Carson Fisher, Staff Engineer Sheriff Clyde Lloyd CALL TO ORDER: Chairman Haire INVOCATION: The Reverend Doctor Edward Williams, Pastor Landmark Church of God Statesville, NC 28677 PLEDGE OF ALLEGIANCE APPOINTMENTS BEFORE THE BOARD HOME AND COMMUNITY CARE BLOCK GRANT: Mrs. Anne Johnson, chairman of the Home and Community Care Block Grant Advisory Board, was present to discuss the funding plan for 93-94 fiscal year. A copy of the advisory board’s public hearing minutes was presented to the board along with a copy of the funding plan. Mrs. Johnson introduced Mrs. Rice who discussed the bidding process she conducted this year in connection with in-home care rates. The unit rates received were as follows: Kimberly Quality Care $10.36/unit Primary Health Concepts $ 9.95/unit Carolina Health Professionals $ 9.88/unit A unit is one hour of on-hands care with the supervision of a social worker. Both the DSS and Council on Aging rates were less than the rates bid by the private agencies. Overhead (administrative costs, etc.) is added to these hourly rates. MOTION from Commissioner Stewart to approve the Home and Community Care Block Grant proposal as presented, which is: Social Servi Adult Day Care $ 26,675 In-Home Aide 22,644 MAY 12 1993 087 WAY 1 Council on Aging Transportation 70,308 Inhome I 34,260 Inhome II 43,336 Senior Center Operation 13,895 Congregate Meals 70,836 Home Delivered Meals 48,363 TOTAL PROGRAMS $330,317 VOTING: Ayes - 5; Nays - 0. Chairman Haire thanked the advisory board members for attending the meeting for the presentation. LOWRANCE HOSPITAL ESCROW FUNDS - BUDGET AMENDMENT #39: Mr. Jimmie V. Houston, chairman of the Lowrance Hospital Escrow Funds Committee, along with members of his committee and Mr. Rick McLean, Town of Mooresville manager, and Mayor Pro-tem Dick Nance, were present for this request. Mr. Houston thanked the county commissioners for their assistance. He recognized his contingency present for the request. This request was for the $215,000 that would not be used by the Health Department for a project called "Infant Mortality," for which they had received $290,000. After reviewing their work load and staff, the health department has determined that they will only be able to utilize $75,000 of the $290,000, which freed $215,000 to be used for another project. A part of the agreement reached with the Lowrance Hospital Escrow Committee, the Town of Mooresville, and the County, was that any unused funds or repaid funds would be passed on to the Mooresville Community Center Project. Chairman Haire thanked the Lowrance Hospital Escrow Funds Committee for the fine job the committee members have done in handling these funds. She acknowledge Mr. Rick McLean’s work in connection with the proposed building. Chairman Haire also conveyed Mayor Knox’s regrets that he was unable to attend the meeting this evening. MOTION from Commissioner Madison to reappropriate the $215,000 for this Mooresville Community Center Project as recommended by the Lowrance Hospital Escrow Committee, and to approve Budget Amendment #39 transferring these funds from Iredell County Lowrance Escrow Fund to the Town of Mooresville. VOTING: Ayes - 5; Nays ~- 0. TOWN OF MOORESVILLE AND IREDELL COUNTY CONTRACT #93-13 (ORIGINALLY APPROVED ON 4/6/93): Mr. Pope called attention to the captioned contract which was drawn by him and approved by the county commissioners on April 6, 1993. When the contract was forwarded to the Town of Mooresville for execution, the Town Attorney, Mr. William R. Pope, recommended some minor changes in wording. He communicated his changes to the county attorney, who made changes in the contract and is bringing it back to the board at this time. Since the board members have not had an opportunity to review the changes, MOTION was made by Commissioner Madison to hold approval of this document until the June 1, 1993 meeting. VOTING: Ayes - 5; Nays - 0. 088 IREDELL-STATESVILLE COUNTY SCHOOLS - REQUEST FOR AUTHORIZATION TO COMMIT $1.5 MILLION IN CAPITAL FUNDS PRIOR TO JULY 1, 1993: Chairman Haire recognized Mrs. Paula Gwaltney, finance director for the Iredell-Statesville Schools System, who was present to discuss this request with the board. Mrs. Gwaltney says the primary reason they made the request for an early commitment was because they wanted to get started with the work while the children are out of school for the summer. They need to begin the bidding process right away in order for this plan to work, which she thinks will bring better bids because of bidding earlier. Mrs. Gwaltney said she thought they would be spending a minimal amount of the $1.5 million; however, they would need a letter of commitment from the County in order to proceed with the bidding process. Chairman Haire inquired if Mrs. Blumenstein could give additional information on this request. Mrs. Blumenstein said the board appropriated $3,023,013 for Iredell-Statesville Schools for Capital and also for debt service. This amount came from the apportionment of the sales taxes which is based on ADM and also the three cents tax added last budget year, which was apportioned on valuation. The debt service for 92-93 has been less than it was thought to be because they only have one payment which will be for interest only. There will be $364,945.28 that has already been appropriated to the schools, but not for a specific project. It was thought at one point that this amount would be for debt service. Mrs. Blumenstein recommended that the board consider appropriation of this amount for specific projects that are outlined for next year’s budget at the next meeting of the board. This amount is already appropriated for the schools, but not for any specific project. Commissioner Madison inquired if this would cover the schools’ needs, which is for contractors to do painting, repairs, and carpentry, etc., and for which they would need a commitment. Mrs. Gwaltney said she couldn’t let all the contracts, but would like to get a good start on the work. Commissioner Madison inquired if the $364,945.28 would be adequate to cover the needs. Mrs. Gwaltney said it would cover the expenditures up until the budget time. Also, the $1.5 million is not in excess of the school system’s normal appropriation in past years, she said. Mr. Mashburn asked her to reiterate her statement, that the $364,945.28 is adequate insofar as appropriation, but Mrs. Gwaltney is still asking for a commitment for more than that amount, because the contracts that they are considering signing for the summer months are greater than this $364,945.28 amount. These funds, by law, have to be committed before the school can sign contracts. Mrs. Gwaltney said she thought that was correct. She is asking for a letter of intent to fund at the level of prior years. She would like to commit as much as possible prior to July 1. The school system had approached the Annual Capital Improvements account last yeer as something they could rely on each year so they could plan on doing these projects during the summer months. Commissioner Stewart inquired about the school system’s contingency fund balance at this time. Mrs. Gwaltney said they have budgeted all these funds, with the exception of contingencies on construction projects, which consist of no more than 5% per project. Commissioner Stewart inquired if she was basically discussing new money, to which Mrs. Gwaltney answered in the affirmative except for the $364,945.28 which is already budgeted. Commissioner Boone inquired how much money the school netted from the surplus sale property. Mrs. Gwaltney said it was about $7,000, an unaudited number, she said. MOTION from Commissioner Madison to appropriate at the next meeting the $364,000 in the current year’s budget, and give the school system authorization to go ahead and spend this, and issue a letter of intent for $1.5 million that will be funded in Annual Capital Improvements for 93-94 budget. MAY 1 8 1993 089 MAY 18 1993 Commissioner Boone said he thought they should wait until the next meeting to vote on the letter of intent. He could vote for the rest of the motion, but not on the letter of intent. Commissioner Madison said he would divide it into two motions, then. He then withdrew his previous motion and made the following: MOTION from Commissioner Madison to give permission to the Iredell-Statesville Schools to use the $364,945.28 which is in the current budget. VOTING: Ayes - 5; Nays - 0. MOTION from Commissioner Madison to give a letter of intent to fund Iredell-Statesville Capital Improvements in the amount of $1,136,000 in the 93-94 budget. Commissioner Stewart inquired if this was for the next meeting or this meeting. Commissioner Madison said he saw no reason it could not be dealt with at this meeting if the board is agreeable. Commissioner Boone said there was a series of budget hearings set up to discuss and deliberate the budget, and at this time the budget has not been discussed and deliberated, and he is uncomfortable doing anything else. Commissioner Hamby said the schools are on a short time frame in the summer to get these projects done. As a contractor, she would not commit to do a project, knowing they did not have the funding, and she doubted other contractors would. Comnissioner Stewart said the time frame has not shrunk. She felt that since the budget has not been deliberated, she was uncomfortable to put a stamp of approval on something that has not been discussed with the county board of commissioners. Commissioner Madison said he did not think the board was putting a stamp of approval of anything that has not been brought to the commissioners to be discussed or deliberated, but were giving a letter of intent saying that the county commissioners would not cut back past what was spent last year on capital improvements. This is fixing up the school buildings, which do have some things that need to be addressed. They can do it while the kids are not in school, or they can interrupt classes to do the work next September or October, he said. Chairman Haire asked Mrs. Blumenstein to clarify where this $1.5 million was coming from. Mrs. Blumenstein said that of the 1/2% sales tax (1983) that comes to the county, 30% goes to schools’ capital. Of the 1/2 percent sales tax (1986), 60% of this amount goes to schools. There is no choice, Mrs. Blumenstein said, but to budget these amounts for the schools. The tax for next year is estimated for $1,964,380 for 93-94. This amount is for the Iredell-Statesville Schools and is apportioned, based on ADM, Mrs. Blumenstein said. Chairman Haire inquired if this request was for any new money. Mrs. Blumenstein said it is a new budget year, and the county is reappropriating the funds that are appropriated every year for the school system. Chairman Haire said the county commissioners really had no control over this money, did they, that it actually goes to the schools from the state sales taxes. Mrs. Blumenstein said that is correct. Mrs. Blumenstein said this is the last year for the 1983 1/2 percent sales tax, in answer to a question from Commissioner Stewart. The 1986 1/2 percent sales tax will go through 1997. Commissioner Boone said he understood the funds go to school capital budgeting, but did not the county commissioners have the discretion to approve which projects for which it would be spent. He reviewed the projects for which the $1.5 million would be spent, 090 and said $137,000 was for roofing projects, $363,000 is for furniture and equipment, which is less than 10% of the amount. Chairman Haire inquired about the date of the next meeting when the board could act on this. Mr. Mashburn responded that June 1, 1993 would be the date of the next regular meeting. Mrs. Gwaltney said that date would be fine. Commissioner Madison called the question on his motion. VOTING: Ayes - 2 (Madison, Hamby) ; Nays - 3 (Haire, Stewart, Boone) ADMINISTRATIVE MATTERS LETTERS OF CREDIT - PINE ISLE PHASE III: Mr. Lundy presented these letters of credit to the board. Crescent Resources, inc., has requested these letters of credit for a subdivision in Davidson Township off SR 1113, Isle of Pines, known as Pine Isle, Phase III. Both letters of credit were issued by United Carolina Bank, Charlotte, NC, with expiration dates of November 10, 1993. Letter of Credit - $8,000 - to cover the installation of a water distribution system. Engineer’s estimate is between $7,000 and $8,000. Letter of Credit - $82,300 - to cover street improvements for this project, which include grading, erosion control, storm drainage, curb and gutter, asphalt paving, and surveying. Engineer’s estimate is $82,300 to cover the costs. MOTION from Commissioner Madison to approve the two letters of credit as presented by Mr. Lundy. VOTING: Ayes - 5; Nays - 0. IREDELL AND STATESVILLE WATER LINE EXTENSION AND REIMBURSEMENT AGREEMENT, KNOLLWOOD WATER PROJECT, CONTRACT #93-26: Mr. Carson Fisher, Staff engineer, addressed this with the board. This project was constructed in 1992-93 and is now completed. Mr. Fisher is asking the board to authorize Chairman Haire to sign this agreement on behalf of the county board. The reimbursement agreement allows the county to receive reimbursement for utility availability fees collected by the City of Statesville whenever someone connects onto the line. The reason for making the extension was so the property owners in the area who were on a well system could have water available to then. There have been 15 property owners who are within the subdivision who will benefit from the water system. Thirteen of these have already connected onto the line. The County would be eligible for $450 per property owners for reimbursement. This would just be a matter of requesting that reimbursement through a letter to the City of Statesville, Fisher said. This is an additional cost that the property owners had to pay when they requested of the City of Statesville to be connected to the water system. Mr. Fisher will be at the next meeting with a preliminary assessment roll, he said. He will ask that the $450 availability fee be credited to this assessment roll since they will have already paid that toward the assessment. This was in answer to Commissioner Madison’s question. MOTION from Commissioner Stewart to authorize the chairman to sign the agreement on the Knollwood water line extension, which reads as follows: THIS AGREEMENT, made this the 18th day of May 1993, by and between the COUNTY OF IREDELL, HEREINAFTER REFERRED TO AS "County;" and the CITY OF STATESVILLE, hereinafter referred to as "Ccity;* MAY 1 9 1999 091 MAY 4 © 1903 WITNESSETH: THAT WHEREAS, the County desires to extend the City’s water lines to serve residents in the Knollwood subdivision located off U. 8. 217 end, WHEREAS, the County has extended the City’s water lines to serve the above-referenced property by construction an 8-inch D.I. water main approximately 1400 L.F. in Teri-Sha Lane, approximately 300 L.F. of 6-inch D.I. water main in Ridgewood Lane, and approximately 450 L.F. of 2-inch water main in Ridgewood Lane, as shown on plans prepared and submitted by Carson Fisher. WHEREAS, the Statesville City Council, at its regularly scheduled meeting on March 16, 1992, approved the extensions; NOW, THEREFORE, the parties agree as follows: 1. The County, having installed the lines in accordance with City and State standards shall be eligible for reimbursement subject to the City’s collection of Utility Availability Fees levied against property developed simultaneously or subsequent to the installation of the extension by the County. No interest or cost pending reimbursement shall be allowed. Also, the reimbursement period for mains installed at the County’s expense shall expire fifteen (15) years following the initial day of service to the original development. Annual reimbursements will be made available to the county upon written request during the third quarter (January through March) of the City’s fiscal year until eligibility expires; 2. The County will submit evidence of the actual total cost of the water construction to the Director of Public Works along with one set of "as built" drawings; 3. That any and all other applicable provisions of the Water and Sewer Extension Ordinance No. 18-87 and City connection fees shall apply, and; 4. The County warrants to the City that they have full right, title, and ownership in and to the water lines described herein and as shown on plans prepared by Carson Fisher being dedicated herein, and has full right to dedicate said water lines to the City and does hereby warrant title to said lines. IN WITNESS WHEREOF, the County has hereunto set their hands and seals, and the City of Statesville has caused this instrument to be signed in its corporate name by its Mayor, attested by its City Clerk, and sealed with its Corporate Seal, all by authority of the City Council, on this the day and year first written. VOTING: Ayes - 5; Nays - 0. BREAKDOWN OF THE TOTAL COST OF THE KNOLLWOOD PROJECT: Mr. Fisher said the General Statutes require the board to determine the total cost of the construction project at the time of completion so the total can be divided among the property owners and assessed according to the special assessment. The original contract amount was $35,892.50 Actual construction cost $34,673.50 Difference 1,019.00 The General Statutes permit the County to include in the construction costs any costs for legal services, the amount of interest paid during construction, the cost of rights-of-way, cost of publishing and mailing notices and resolutions. There was a cost of $50 more for mailing and postage which will be added to the grand total. Total cost being asked to be approved is $34,723.50. 092 MOTION from Commissioner Stewart to approve the total cost of the Knollwood project at $34,723.50, to be divided among those folks receiving the service. VOTING: Ayes - 5; Nays ~- oO. SHERIFF'S REQUEST FOR TWO CARS FOR BAILIFFS: Sheriff Lloyd made the request of the county commissioners. Last year during the budget time two cars were taken from the bailiffs. He said this is creating a problem because two people were unoccupied when court was not in session because of not being able to serve papers without a car to drive. There are cars available at the garage at this time, the sheriff said. One of the former bailiff’s cars was used for the DARE officer. One of the cars is still at the garage. The second one could be an old car that would normally be sold at auction, which could be used for a bailiff car. The cars will be used mainly for transportation and serving papers as they did before. Chairman Haire inquired if it was the usual practice for employees to drive county vehicles back and forth to work. Mr. Mashburn said certain employees have permission to drive cars to and from work when it is determined that it is essential in the performance of their jobs. It is not the usual practice, Mr. Mashburn said. All road deputies as well as detectives drive their cars to and from work each day. Up until last year the bailiffs were permitted to do that. Mr. Mashburn said he was not aware the County was still transporting bailiffs who do not have cars back and forth to their homes. He did not think that was the intent of the board last year. Commissioner Stewart inquired what was the procedure that was supposed to be used. Were the bailiffs supposed to car pool? Sheriff Lloyd said they have five bailiffs. When the bailiffs are in court, the cars are parked outside the courtroom. When they are not in court, they are serving civil papers and helping in any other way they are needed. A car is necessary when they are doing other work other than bailiff work. There was a question on whether to take all the bailiffs’ cars and there was a compromise to take away just two. ‘The sheriff has tried with just two and found that it creates problems. He said he did not remember saying not to carpool. There are five on duty at the same time. There are four full-time bailiffs and one bailiff-transport officer combination. The other four have court every day. When they are not in court they are serving papers on a daily basis. Sometimes they have five courts going at the same time. Courts all get off at different times, which means the bailiffs do not all get off at the same time. Sometimes they are paying overtime for one of the bailiffs who is waiting for another bailiff to finish his work day. The sheriff said when these people were hired they were told that the automobile went with the job and that they would have these other additional jobs. Chairman Haire inquired if the money is there in this budget for the remainder of 92-93 budget year. Mrs. Blumenstein said they may have to look at the budget for 93-94 insofar as the automotive supplies, gas, etc., are concerned. There will also have to be additional money for insurance. Commissioner Stewart said since this was taken out of the budget last year and the 93-94 budget was going to be considered right away, she did not understand why it is before the board now. She thought it would be better handled during the budget sessions. Sheriff Lloyd said it was his understanding that it is for the new budget year 93-94. Mr. Mashburn said it was not the indication given him. The budget session for the Sheriff’s Department had already taken place. Then this letter was sent from the Sheriff saying he wanted to get the vehicles for the bailiffs. MAY 1 8 1993 093 MAY 1.9 1993 Commissioner Madison inquired if it were feasible for a bailiff to drive his own vehicle to serve papers and then he be given mileage. Sheriff Lloyd said he looked at it as being fair, and three bailiffs having cars and two not having cars was not fair. Commissioner Stewart mentioned serving papers in other counties was contracted with other agencies. This may be something the board would want to look at. MOTION from Commissioner Stewart to ask the manager to go ahead and consider applying this to the sheriff’s budget for 93-94 and give us some recommendation, as he will do with all the departments during the board’s budget process. VOTING: Ayes - 5; Nays - 0. APPROVAL OF GRANT APPLICATION FOR RECYCLING PROJECT: Mr. Mashburn said a grant had been prepared for funding for recycling. If this is granted, this will assist in a project recommended in 93-94 budget for a composting operation. Because of a deadline, this grant application was submitted subject to the board’s approval. This request is for the board to confirm the application in the amount of $15,000. Whether or not the grant is received, plans are to proceed with the composting project. MOTION from Commissioner Madison to confirm the grant application. VOTING: Ayes - 5; Nays - 0. LABOR ATTORNEY PROPOSALS: Mr. Mashburn said for the past three years the county has been using a labor attorney out of Atlanta. This was begun when it was determined that several employment suits were being filed against the county, and after consulting with the county attorney and with the county attorney’s recommendation, a labor attorney was sought. The relationship with this firm has been satisfactory, but the county staff decided to seek bids for the labor counsel since other firms expressed interest in submitting proposals. Of the three proposals submitted, Mrs. Carolyn Harris, personnel director, recommended the firm of Haynesworth, Baldwin, Johnson and Greaves, of Charlotte, who submitted the lowest bid for services. Both the county attorney and the county manager said they concurred with Mrs. Harris’s recommendation. MOTION from Commissioner Madison to accept the proposal and recommendation by Mrs. Harris for a contract with the Haynesworth, Baldwin, Johnson and Greaves law firm of Charlotte. VOTING: Ayes - 5; Nays - 0. ACTION TO REGULAR CABLE TELEVISION RATES: Mr. Mashburn and Mr. Pope discussed this with the board. Recent FCC legislation gave local units of government greater authority in establishing cable television rates. The board can if it chooses to regulate rates for basic services. It is something that the board can or cannot choose to do. If the board does not, the Fcc will continue to do the monitoring. It is felt FCC does not have the adequate personnel to do the job. The main complaint received in the county office from the public is a lack of service or lack of quality. At the present time, the staff usually writes to the cable television companies and they usually respond to the complaints. There are not many complaints about the rate charges, Mr. Mashburn said. Mr. Mashburn said he did not know if the board wants to get into total, full blown franchising as they cities do. Counties 094 cannot regulate inside the cities, which would make rates for inside the city and another rate for outside the cities. Commissioner Stewart mentioned seminars that are going to be sponsored by NACo and other agencies that might be helpful to the board. She said she would like to have information in this regard. Chairman Haire inquired how quickly the board needs to act. Mr. Pope said he did not think there was an immediate time requirement. Mr. Mashburn said if this is the direction toward which the county commissioners would like to continue to move, then staff could see what is available in terms of information on what the regulations are going to be. He just thought the subject should be brought to the county commissioners’ attention. There are about four or five cablevision companies in the county. All that is required is that they list with the tax collector’s office and pay the finance office 5% of the total gross receipts. Commissioner Stewart said if it is going to cost to regulate, then she thought we needed to know the cost figures. It was the board’s consensus that the board would wait for additional information from the county manager. REQUEST FOR PERMISSION TO SOLICIT IN COUNTY BUILDINGS: Mr. Mashburn brought to the board’s attention a request from Mrs. Pattie Crye, 643 East Front Street, Statesville, who wanted to sell Avon cosmetics and jewelry in the Agricultural Building. The request is being made in conjunction with the recently adopted county solicitation policy. Mr. Mashburn recommended that the board not grant this permit. MOTION from Commissioner Boone to grant permission to Mrs. Pattie Crye to solicit Avon, in view of the fact that she has been doing this for so many years. VOTING: Ayes - 5; Nays - 0. RELEASES AND REFUNDS - APRIL 1993: The releases and refunds for the month of April 1993 were submitted by Mr. Brent Weisner, Tax Assessor. MOTION from Commissioner Stewart to approve the following releases and refunds for the month of April 1993: COUNTY RELEASES Olin F Torrence 54.00 Earl Anderson 266.80 Michael Wright 10.00 Earlie & Fay Hager 10.00 Vintage Development 101.25 Vintage Development 45.00 Vintage Development 59.00 Vintage Development 45.00 Harriet Millsaps 10.00 Charles Saunders 10.00 Pier Marina Inc. 11.75 Mart Loyd 68.15 Lillian Shoemaker 269.24 Lee Olyoun McCoy 3.00 Henry McConnell 3.00 TOTAL COUNTY RELEASES 966.19 SOLID WASTE RELEASES MAY 10 19993 095 MAY 10 1003 096 Lillian L. Shoemaker 12.00 ALL COUNTY FIRE TAX RELEASES Olin Torrence 3.30 Pier Marina, Inc. Pe Marty R. Loyd 4.39 Lillian L. Shoemaker 16.45 TOTAL 24.86 REFUNDS Clark Equipment Co. Clark-Hurth Components c/o AVTAX Inc. P. Os BON 14737 Charlotte, NC 28220 $470.81 Joel D. Hardison Route 10, Box 388 Mooresville,NC 28115 $64.46 Gloria A. Thompson Route 10, Box 344 Statesville, NC 28677 $200.41 Dennie E. Tomlin Route 5, Box 302 Statesville, NC 28677 $11.94 VOTING: Ayes - 5; Nays - 0. APPROVAL OF MINUTES OF THE MAY 4, 1993 WORK SESSION AND MAY 4, 1993 REGULAR MEETING: MOTION from Commissioner Stewart to approve the minutes. VOTING: Ayes - 5; Nays - 0. ANNOUNCEMENT OCCURRING ON BOARDS AND COMMISSIONS YOUTH SERVICES ADVISORY COMMITTEE - 1 vacancy COG REGION F AGING ADVISORY BOARD - 3 vacancies COG CERTIFIED DEVELOPMENT CORPORATION - 3 vacancies COG PRIVATE INDUSTRY COUNCIL - 2 vacancies REGION F EMERGENCY MEDICAL SERVICES ~- 2 vacancies APPOINTMENTS TO BOARDS AND COMMISSIONS HOME AND COMMUNITY CARE BLOCK GRANT ADVISORY BOARD: Commissioner Hamby nominated Marion C. Elam, Route 4, Box 230, Statesville, NC. There were no other nominations. MOTION from Commissioner Madison to close the nominations and appoint Ms. Elam by acclamation. VOTING: Ayes - 5; Nays - 0. VEHICLE EVALUATION COMMITTEE: NOMINATION from Commissioner Hamby to appoint Ms. Linda Morrison, Route 1, Box 210-B, Harmony, NC 28634, as a regular member on this board. There were no other nominations. MOTION from Chairman Haire to close the nominations and appoint Ms. Morrison by acclamation. VOTING: Ayes - 5; Nays - 0O. NOMINATION from Commissioner Hamby to appoint Mr. Keith Dobson, 305 N. Oak Street, Statesville, NC. There were no other nominations. MOTION from Commissioner Madison to close the nominations and appoint Mr. Dobson by acclamation. VOTING: Ayes - 5; Nays - 0. OLD BUSINESS DISASTER FUND FOR WINTER STORM: MOTION from Commissioner Stewart to adopt the following resolution: BE IT RESOLVED by the County Commissioners of Iredell County, North Carolina, that Larry Dickerson, Director of Emegency Communications Operations, is hereby authorized to execute for and in behalf of Iredell County Government, a public entity established under the laws of the State of North Carolina, this application and to file it in the appropriate State office for the purpose of obtaining certainin Federal financial assistance under the Disaster Relief Act (Public Law 288, 93rd Congress) or otherwise available from the President’s Disaster Relief Fund. THAT Iredell County, a public entity established under the laws of the State of North Carolina, hereby authorizes its agent to provide to the State and to the Federal Emergency Management Agency (FEMA) for all matters pertaining to such Federal disaster assistance the assurances and agreements printed as on the reverse side of the resolution. Passed and approved this 18th day of May 1993. VOTING: Ayes - 5; Nays - 0. COUNTY MANAGER’S REPORT SUPPORT OF FEDERALLY MANDATED FUNDS RESOLUTIONS: Mr. Mashburn announced the county has received a resolution from several counties in support of the resolution against federally mandated programs without financing. RECEPTION ON MAY 25, 1993: Mr. Mashburn announced the reception for Mrs. Ann Gaither, DOT district member, who will be present at 4:00 p.m. on Tuesday, May 25, 1993, beginning at 4:00 p-m., at the Agricultural Center Conference Rooms 1 & 2, to discuss transportation plans for Iredell County and the cities within the county. Refreshments will be served to about 25 persons who have been invited to come and discuss the road priorities. The meeting will be followed by a budget workshop at 6:00 p.m., South Wing Conference Room, Iredell County Government Center, 200 South Center Street, Statesville, NC. PRESENTATION OF THE 93-94 BUDGET DOCUMENT: Mr. Mashburn presented each board member a copy of the proposed 93-94 budget that has been completed. He made the following comments in addition to the budget message that is included with the budget. Some highlights concerning the budget: The past year has been a little more favorable than previous years. The economy appears to be making some improvement, at least here. Iredell County has continued to see growth; industry is moving in a _ positive MAY 1 8 1993 097 MAY 1° 1999 direction. There is a better feeling about the economy. Revenues have been improved. They have come in higher than anticipated in the budget. Sales tax continues to increase. Basically there will be about an 8% over what was budgeted. The county property taxes was underbudgeted last year because of the revaluation and because of a doubtful economy. After reviewing what has taken place, staff feels much better. Overall, a 7% increase in revenue is anticipated in this budget, plus growth that is anticipated over FY 92-93. Some of the expenditure items highlighted are areas where there were significant increases. Small departments can show a big growth insofar as percentage increases are concerned, Mr. Mashburn said. Board of Elections. There is about a 22% increase in this department. This is brought about mainly because of city elections and two primaries. These are anticipated, but may not be held. One of the major precincts was split, so that is another polling place that must be operated. Elections is always a department that fluctuates from year to year, depending upon the activities planned for the year. ssessor’ ice. If you look at the amount budgeted for the department, it appears to be significantly larger; however, this department has been combined with revaluation, which has the same department head and with the appraisal being done in-house. When the combined budget of Revaluation and Assessor Departments are compared with the two combined departments for 92-93, there is only about a 3% increase over last year’s budget, Mashburn said. ° i ° s. A 29% increase is shown in this department. This is largely brought about by an increase in Capital Outlay, which is mainly for modifying some existing buildings that will help to alleviate some housing problems. In July it is hoped that landfill staff will be moving into the new baler building and the new maintenance building that is under construction. When that occurs, staff will be vacating the existing landfill maintenance building, and it is anticipated that the building and maintenance department may be moved to the former landfill maintenance building. It will take some modification, and it is anticipated that it will cost around $50,000. What this move will allow will be the building and grounds department to move out of the building behind the library. When this building is emptied, the book mobile and the stacks of books in a storage building at Fourth Creek Storage Company can be moved into there. This will alleviate the monthly storage cost now being borne by this operation. These are the major increases in the Maintenance budget, with the exception of replacement of a couple of pick-up trucks, Mr. Mashburn said. Law Enforcement. The sheriff has requested four new road deputies and one civil process server for his department, which are being recommended by the county manager. This will be the first increase in a couple of years and will provide more protection for the citizens as well as giving more protection for the officers themselves. Circumstances are becoming much more violent in homes and schools and on the streets. In order to provide more protection, one more person on each shift is being requested. It takes four people to add one person per shift. ‘'s Offi The state inspections increase the work load of the fire marshal’s office, so two new positions are recommended for this department. Health Department. There are increases in some departments and decreases in others. Overall there is a 7% increase in the 098 total operating budget for the department. There is about a 10% increase in the county’s share. Social Services. This department continues to increase as far as the need for additional personnel. Medicaid continues to increase. There is no way of knowing what is going to happen. Economic Development. An increase to $60,000 each is recommended for both development commissions. Both have made tremendous efforts in prior years in working with existing industries and attracting new industries. The increase for the Statesville Airport is in this budget also. This has been discussed with the county commissioners earlier in the year. Schools. The requests from the school systems are not met in their entirety; however, the proposed budget has a 5% increase for current expense based on the ADM. The sales tax for capital outlay will be appropriated on an ADM basis, with an additional three cents on the ad valorem tax that was put in place in 92-93 will be distributed on the basis of valuation, the way it is being proposed. More information is included in the budget on this. Landfill. The new lined landfill is under construction now. It is hoped that the construction company will finish on schedule and that the County can move in by October 9, 1993. Based on the David Griffith study for solid waste analysis and the estimate of operating costs associated with the completion date of early October, it is recommended that the tipping fee for FY 1993-94 be set at $30 per ton for industrial and commercial waste and $24 per ton per household availability fee. In FY 92-93 there was no salary increase for the county employees. This year there is a 5% increase overall for salaries. This 5% will be broken down in an amount necessary to cover the cost of the proposed salary compensation and pay plan and also a cost-of-living increase for all county employees. The merit system is being proposed for delay for another year in order to build a good, strong foundation before continuing with the merit system. In conclusion, it is recommended that the county commissioners adopt the budget as presented and leave the tax rate at 45 cents per $100 valuation. This 45-cent rate is based on the evaluation of $5,001,422,367., and a collection rate of 96.2%. The tax collector, Joe Ketchie, is to be commended for his concerted effort in his department and finance to increase this number. The proposed budget does meet the county’s existing needs for current operations and also sets aside funds in reserve for future capital needs. It is continues to recommend putting $1,250,000 in the capital reserve fund. The county commissioners need to work very closely with staff to develop a long-range capital needs program. The needs are known and are talked about, but there is a need for a plan for financing these needs. School needs are going to take priority, as they should, but there are other needs as well. The only way to meet these needs is to come up with a good financial plan, and we need to be heading in the direction of developing that plan in the upcoming fiscal year. There is a 12% fund balance. The Local Government Commission recommends staying between ten and twelve percent. The budget requests were for 28 new positions; however, the recommendation is for 15 new positions--5 in Social Services, 2 in health, and 5 in the sheriff’s department, 1 in the tax assessor’s office, and 2 in the fire marshal’s office. Mr. Mashburn recommended this budget to the board and said it was a sound financial plan to meet the needs for the coming year. Mr. Mashburn expressed appreciation to Susan Blumenstein and her staff for her assistance in preparation of the budget document. MAY 19 1999 099 MAY 19 1999 Chairman Haire expressed appreciation to the county manager for his work on the budget document. Commissioner Stewart inquired if the $325,000 to implement the David M. Griffith personnel study includes the fringe benefits for the salary increase. Commissioner Boone said he was sure there will be some areas where he will recommend some cuts, but overall he thought the board was off to a much better start with no tax increase being recommended. He said he had a _ problem with the landfill availability fee. EXECUTIVE SESSION: MOTION from Commissioner Madison to enter into executive session to discuss personnel and legal matters. VOTING: Ayes - 5; Nays - 0. MOTION from Commissioner Madison to adjourn from executive session. ADJOURN: MOTION from Commissioner Stewart to adjourn the meeting at 9:15 p.m. The next meeting is set for 4:00 p-n., Tuesday, May 25, 1993, at the Agricultural Center Conference Rooms 1 and 2, for a meeting and reception with the officials of the Department of Transportation, followed by a budget work session at 6:00 p.m., in the South Wing Conference Room, Iredell County Government Center, 200 South Center Street, Statesville, NC. LOCKE Clerk to the Board APPROVED: /, / PS 100 iM IREDELL COUNTY BOARD OF COMMISSIONERS BUDGET SESSION MAY 25, 1993 - 6:00 P.M. The Iredell County Board of Commissioners met for the first budget session on May 25, 1993, 6:00 p.m., South Wing Conference Room, Iredell County Government Center, 200 South Center Street, Statesville, NC. Those present for the work session were: Sara K. Haire, Chairman David A. Boone, Vice Chairman Diane M. Hamby C. Douglas Madison, Jr. Alice M. Stewart Staff present: Joel Mashburn, County Manager Susan G. Blumenstein, Director of Finance and Administrative Services Alice Fortner, Clerk to the Board Others present: Audrey Montgomery, Statesville Record & Landmark Chairman Haire called the meeting to order at 6:00 p.m., and turned the proceedings over to the County Manager, Joel Mashburn, so he could direct the study of the budget. Commissioner Boone raised some questions about parliamentary procedure, which were answered satisfactorily after discussion. Commissioner Madison stated he had a time conflict on June 10, 1993, as he would be out-of-town; however, there would still be a quorum. If he had any questions concerning the matters to be discussed, he would contact the office before going away. General matters were discussed before the plan of study was begun. The Fund Balance in this budget is 12%. This fiscal year the Fund Balance concluded at 14%, which had been projected at 11% in the 92-93 budget. Commissioner Madison said he had some concern for dropping the amount last year. It seems that the revenues are consistently projected conservatively, and Commissioner Boone and other members discussed this as well as the projection of value which the General Statutes requires the Tax Assessor to make annually. Commissioner Madison raised a question about merging the Fire Marshall’s offices. Mr. Mashburn said Statesville may be ready; however, Mooresville was not interested the last time they were approached. Mr. Mashburn discussed the schedules in the budget. REVENUES DISCUSSED: Mrs. Blumenstein led the discussion of the Revenues projected in the budget. Commissioner Boone inquired if the board is legally bound to accept the tax assessor’s estimate. Mr. Mashburn said the board had the prerogative to change the value if it so desired. Commissioner Madison inquired about the growth in the tax base. Mrs. Blumenstein said there was a 3% growth in the tax base in 92-93. Mr. Weisner, Tax Assessor, had projected 1.4% growth for 93-94 tax year, but after further discussion, he increased this to 3%. She also said the State recommends a 5% increase in sales tax revenues. The board also discussed the State Court Facility Fees, which fees are set by the State. It was stated that Inspection fees have done well. The department is 90% funded by its fees. Ambulance Fees were discussed. They are up from last year. A problem exists for patients at rest homes who need transportation to doctor’s offices for medical care and have to call an ambulance to deliver the patients because they are unable to ride in a car. The rest homes do not pay for the ambulance bills, Mrs. Blumenstein said. MAY 2 * 1993 101 MAY 25 1993 A $5 daily fee is collected from the State for Jail Fees if the inmate is convicted. Health and Social services fees are projected by the departments. Commissioner Madison brought to the attention of the board that there are some dentists who have said they would volunteer to come to the health department and work free of charge for indigent children, provided they had a place to work at the health department. The service would be given to those children who are qualified for Medicaid through DSS. Commissioner Madison raised a question about Child Day Care. Commissioner Stewart said there are different kinds of day care services in the Child Care line item of the DSS budget. The monies are all lumped together in this line item, but it covers many different types of programs. Mrs. Blumenstein explained the 911 Repayment to the General Fund for the amount borrowed from the General Fund in the 92-93 fiscal year which was to be repaid to the General Fund when that amount was collected through the telephone billing system. Mrs. Blumenstein said the telephone bill rate would be lowered to 73 cents in January 1994. This is in accordance with the agreement. COUNTY COMMISSIONERS BUDGET: The board discussed the County Commissioners budget. The increase in travel is projected to reflect all five commissioners attending the conferences slated for attendance as well as the clerk’s training and development, and travel money. The board, by consensus, agreed to drop the training and Development to $7,500. ADMINISTRATION: The board members discussed the telephones listed in this budget. It was agreed that the telephone in the Commissioners’ Conference Room could be an extension from another line, and did not necessarily have to be a separate line, which would create a saving. Overall, the budget was dropped to $178,320. PERSONNEL: The board briefly discussed this budget and, by consensus, left it at its present funding level. ELECTIONS: The board discussed the number of elections to be held and also the GIS terminal. Mrs. Blumenstein elaborated on the contract requirement for this, which consequently will require an additional expenditure of approximately $11,000. A question was asked if the Elections office could use a hard copy of the information rather than havirg a terminal in the office. Following more discussion, Mr. Mashburn said he would discuss this with Mrs. McDaniels, the head of the department. FINANCE: Mrs. Blumenstein discussed the Finance budget with the board. She pointed out that the additional funding in the Training and Development line item was in order for her to attend the City/County Administration Course at the Institute of Government, which is held over a period of several months. She will be attending from noon on Thursday until Saturday noon. Mr. Mashburn was in agreement that Mrs. Blumenstein should attend. DATA PROCESSING: There are three employees in this department. Mrs. Blumenstein said she has encouraged all of the three employees to become more familiar with PC’s, since there are a lot more of these in the county system now. The PC’s give access to the mainframe computer. One of the employees is now working with the health department with its new computer because of receiving advanced training in this area. LEGAL: The legal budget was discussed. The county attorney’s retainer fee is $600 monthly. This covers meeting attendance at all regular meetings of the board. The labor attorney’s retainer is also in this budget. Mr. Mashburn said there may be a need to consider a staff 102 attorney in the future. VETERANS’ SERVICE: The increase in the salary is because of the reclassification. There was a discussion of the possibility of merging this department with another department. It was decided that it might be a good idea to do an efficiency study on the Veterans’ Service office and the Board of Elections’ office. Both of them have peak times and low times of production, and might mesh together into one department, Commissioner Madison said. DISCUSSION OF THE MEETING WITH THE SCHOOL BOARDS FOR BUDGET WORKSHOP ON TUESDAY, JUNE i, 1993, AT 4:00 P.M.: The board discussed how they wanted to approach the study of the budget with the school systems at the scheduled time. A question was raised if this would be the appropriate time to discuss the long-range capital budget. It was mentioned that a problem exists in communication between the county commissioners and the Iredell/Stateville School board. Mr. Mashburn was to get with Dr. Register prior to the scheduled meeting time and work out a format for the meeting. This meeting will be held in the County Commissioners’ Meeting Room instead of the South Wing. It is anticipated there may be group too large for the South Wing Conference Room and also the meeting could be recorded. ADJOURN: The meeting was adjourned at 8:30 p.m Next meeting is scheduled for Thursday, May 27, 1993, 6:00 p.m., South Wing Conference Room, Iredell County Government Center, 200 South Center Street, Statesville, NC. Lex L bz Aikkec.- sbi wins Clerk to the Board APPROVED: bf, /e Zz MAY 25 1999 103 WAY 27 1999 IREDELL COUNTY BOARD OF COMMISSIONERS BUDGET WORK SESSION THURSDAY, MAY 27, 1993 - 6:00 P.M. The Iredell County Board of Commissioners met at 6:00 p.m., on Thursday, May 27, 1993, South Wing Conference Room, Iredell County Government Center, Statesville, NC. The purpose of the meeting was to hold a work session pertaining to the 1993-94 Iredell County Budget. Those present for the meeting were: Commissioners: Sara K. Haire, Chairman David A. Boone, Vice Chairman Diane M. Hamby C. Douglas Madison, Jr. Alice M. Stewart Staff Present: Joel Mashburn, County Manager Susan Blumenstein, Director of Administrative Services and Finance Jerry Lundy, Director of Services & Dev. Jean Moore, Acting Clerk to the Board Media: Audrey Montgomery, Statesville Record & Landmark DMG CLASSIFICATION & POSITION STUDY: Mr. Jerry Burgdofer and Mr. Don Searcy, both members of the Iredell County Personnel Advisory Committee, joined the meeting for this segment of discussion. Both individuals stated they felt comfortable with the methodology used by DMG in completing the study. Searcy said that as a matter of fact, the methodology was a little more exhaustive, and more in depth, than what he normally saw in studies. Commissioner Madison asked if the pay rates were in line, and Mr. Burgdofer responded affirmatively. Searcy stated the job ranges were also fair. Commissioner Stewart asked how often a similar study should be undertaken in the future, and Burgdofer responded that pay rates should be studied on a yearly basis. Searcy added that his employer (Hunt Mfg.) adjusts pay when a position changes. Burgdofer advised that a benchmark is needed to determine the importance of a job. Commissioner Stewart asked if Hunt Mfg. gave an across the board increase every year, and Searcy responded that clerical personnel only receive merit increases. Burgdofer advised that in his experience, you seldomly see an across the board increase to everyone in the private job sector. In addition, Commissioner Stewart asked if any discussion had been held about comparing government fringe benefits with private industry job benefits. Burgdofer responded that the committee did not research this area. Searcy advised that his employer had an excellent benefit package. Commissioner Boone directed a question to Mr. Searcy pertaining to past job studies at Hunt Mfg. in relation to their good job benefits. He asked if employees were paid more if a study recommended that this should be accomplished. Searcy stated that in 1976 this was done. He stated that "when the pendulum swings and the economy is good, you will begin to lose good employees." Burgdofer added that currently the labor market is "tight as a drum." There will probably not be much turnover now, but when the market opens up, turnover will increase. Boone advised that it’s difficult to evaluate some county positions because there are not that many equivalent positions in the private ector, é.g., deputies and animal control employees. Handouts pertaining to the employee turnover rate for the past three years were distributed as well as a listing showing new hires between July 1992-May 1993. (1) 104 The county manager advised that if the recommended across the board increase is implemented in the 93-94 budget that the County will still have 52 people out of the original 212 who will need more money to bring them up to the minimum level. Ms. Blumenstein advised that in order to elevate the 52 employees and give a 4.5% across the board increase that $72,145.83 would have to come out of the general fund and $5,130 would come out of the Solid Waste Enterprise Fund. The County would continue through 93-94 with no merit increases, however, Mr. Mashburn indicated that merits would be proposed next year (1994-95). Commissioner Boone asked what the price tag was on the across the board increase. Blumenstein responded $800,000. MOTION by Commissioner Madison to implement the DMG plan the way the manager presented it. Commissioner Boone commented that the $72,000 certainly looked better than the original figure, but he still needed to see the total budget package. He added that there were no comparable income figures to some of the county jobs. Commissioner Stewart stated that she would also like to see the total budget package. A straw vote was taken by Chairman Haire on Commissioner Madison’s motion. It passed 4-1 (Boone), however, Commissioner Stewart stipulated she still had some reservations. DAY CARE: Questions had arisen in a past meeting pertaining to counties owning and operating day care facilities. Mr. Mashburn obtained information from Don Wall, of DSS, which indicated that it was permissible for counties to own day care facilities, however, those currently engaged in this practice are trying to eliminate the service. Day care patrons have freedom of choice, and if there are not enough private pay consumers, it’s very hard for facilities to succeed. In addition, "start up" money has dried up. Title XX money has assisted in the past, but is no longer available. Commissioner Stewart added that currently all of the money going into these facilities is State and Federal and that it was undesirable to sink county taxpayers’ money into this when there are other funding sources. LONG-RANGE PLANNING BY SCHOOL SYSTEMS: It was the consensus of the group to ask that the school systems refrain from discussing their long-range plans at the June 1 meeting and to request to do this at another meeting date. PAGERS: Ms. Blumenstein gave the following monthly price quotes for the usage of pagers: ” $ 13.50 (Statesville or in-county area) $ 17.50 (2-towers/entire county) $ 27.50 (800 system) * Mr. Mashburn advised of a May 27 memo from Elections Supervisor Louise McDaniels wherein justification for a new computer to access road names and their location in the County was given. Mrs. McDaniels has written that the State is looking at a computerized system because of the passage of the motor voter bill. The county manager advised that it would be alright to pull this request out at the present time, however, he wanted the commissioners to remember that this might be brought back up in the near future (six months or so). MOTION by Commissioner Haire to pull computer out as per Mr. Mashburn’s information. VOTING: Ayes - 5; Nays - 0. (2) MAY 27 1999 105 MAY 9» 1999 450 TAX ASSESSOR: The county manager advised that many of the line items increased because this dept. and revaluation have merged. The increase in postage is due to the new method of taxation on vehicles. A single invoice will be sent for each vehicle owned by taxpayers. Commissioner Boone: "What is the justification for so many telephones? The reval appraisers are out in the field much of the time. A single phone line is $25 per mo. I realize the County does not want to eliminate lines if the public can’t call in easily." Mr. Mashburn advised that he would request all county departments to review the number of lines they have and to provide justification for the lines. Commissioner Boone also suggested that maybe the County should begin to look at more used equipment. He mentioned that at the school surplus auction sale that bookcases could be bought for $20. The county manager stated that the County was recycling buildings and that the exchange of equipment between county departments does occur. This discussion arose from the tax assessor’s request for a new bookcase. The county manager stated that a county carpenter might build the bookcase if it could be done cheaper. However, the County has to take into consideration the employees’ time and labor costs, as well as the cost of building materials, when construction of county equipment occurs. Commissioner Madison: "I feel that everyone is fairly conservative around here." Commissioner Stewart: "In my years of service as a commissioner, I have never witnessed a Board that squandered money." TAX COLLECTOR: The county manager advised that he and the finance officer added more money to contracted services for lockbox processing. Advertising and postage were reduced from the original request of the collector. Commissioner Boone inquired about the possibility of advertising delinquent taxes in a different newspaper that might offer a cheaper rate. The county manager responded that the County is supposed to advertise in the paper with the best general circulation in the taxing unit. Commissioner Madison: "Why does the County still maintain the Mooresville line?" The county manager explained that Larry Dickerson was checking out the feasibility of deleting the Mooresville and MegaLink lines. 475 COURTS: Mr. Mashburn stated the unspent ADA money was carried over from the 92-93 budget. A brief discussion was held on the feasibility and possibility of holding night court at the Hall of Justice. Some judges have said they would be receptive to night court, however, the County would have to pay bailiffs. NEEDS: Mr. Mashburn advised that he had just received a request from the Register of Deeds to add a fax machine in the amount of $1,000 to her 93-94 budget. In addition, this office originally requested one full-time employee and one part- time employee. The full-time employee has not been recommended and Mrs. Bell will later address the commissioners on this matter. The county manager stated that "we need to quantify the work need situation." Travel and Training & Development requests were reduced, due to insufficient documentation to warrant budgeting amounts. MOTION by Commissioner Haire to purchase the fax machine because it is a service to the community and it will pay for itself. VOTING: Ayes - 5; Nays - 0. 106 Commissioner Madison: "What is the status of the air conditioner at the Hall of Justice?" Mrs. Blumenstein responded that the project has not been bid out at the present time. Mr. Madison reminded everyone that the weather is getting warmer, and the documents will suffer from the virus destroying the documents because of insufficient cooling. Commissioner Stewart: "Does the County pay for the Register of Deeds to have a membership in the Chamber of Commerce?" Mrs. Blumenstein will check on this matter. : Changes recommended in this department are to transfer $2,500 from salaries & wages/part-time to contracted services to be used for preparation of watershed regulations. Road sign maintenance has been transferred to the 911 budget. 49] MAPPING: Mr. Lundy advised that the only increase in this department was for GIS. The amount of $6,480 included for maintenance & repair (equipment) was transferred to contracted services. 492 INSPECTIONS: By recommendation of the county manager, $11,000 has been deleted from capital outlay. This amount was originally requested for inspection modules. Commissioner Madison: "The computerized modules make inspections so much more accurate. We have an efficient inspections service going on now, and we need to keep it that way." Mr. Mashburn indicated that it might be worthwhile to check a couple of the modules out in law enforcement as well as inspections. Commissioner Boone made a comment that this department has 16 employees and 21 telephone lines. : The county manager advised that the engineer is currently involved with recycling and that at sometime in the future this effort would need to be "weeded" out of this dept. The amount of $4,700 has been requested for a computer and hardware/software. Commissioner Boone: "I don’t see why we should be spending $10,000 on recycling education material." Commissioner Stewart: "This is a county engineer and with the salary we are paying him I would think he has enough to do without working on recycling. It was my understanding that the engineer would stay abreast of all school construction projects. Has the engineer attended any of the school construction meetings at East?" Mr. Mashburn responded that the landfill consumes a great deal of time. The county engineer has attended some school construction meetings, and most of the problems occuring at East have been written about in the newspaper. Commissioner Stewart: "I think the board needs to be briefed pertaining to the status of school construction projects." Mr. Mashburn stated he would have Mr. Fisher check on the East School project. 500 MAINTENANCE: Mr. Mashburn advised that freeing up the current maintenance bldg. would provide storage for the bookmobile and increase space for the library. We are looking at major renovations to the landfill building. Mr. Lundy advised that the majority of the ADA modification expenses were included in this budget. Commissioner Boone: "I have no problem with carpet in the halls, but I question carpet in the offices. I suppose the dust collection system for the wood working shop is required by OSHA. Also, what about this $5,500 for the sign in this dept." Mr. Lundy (4) 107 MAY a9 1993 stated that if maintenance moves to the old landfill building, OSHA will require the dust collection system. Mr. Mashburn stated that the original cost for the sign to be located in front of the Iredell County Government Center was $20,000. Since this original estimate, Mr. Lundy and Joe Hollars have talked to local monument dealers who can reproduce the sign fairly accurately for the price quoted ($5,500). : Commissioner Boone asked why cases of oil were $34.00. Mr. Mashburn said he thought it was because there was more oil in them than what you normally would get at local stores. 665 GARAGE: Commissioner Boone stated that $1,782 for an exhaust fan seems very expensive, and he felt that the County should be able to find something similar at half the price. Jerry Lundy said that three estimates will be obtained, but the original request was for a motorized louver. Commissioner Stewart asked if any attempts were being made to move the garage to the old landfill facility. Mr. Mashburn advised that the lifts the garage uses are not similar to what is located at the landfill. The meeting adjourned at approximately 9:25 p.m. Next meeting is 4:00 P.M., Tuesday, June 1, 1993, Iredell County Government Center, Commissioners’ Room, 200 South Center Street, Statesville, N.C. for the purpose of meeting with school system officials. Chan 70TH J€éan Moore Acting Clerk to the Board approvea:_flaene 15, (493 (%\ 108 IREDELL COUNTY BOARD OF COMMISSIONERS BUDGET WORK SESSION ~- 6/1/93 MINUTES The Iredell County Board of Commissioners met in the County Commissioners’ Meeting Room, Iredell County Government Center, 200 South Center Street, Statesville, NC. Those present for the meeting were: Sara K. Haire, Chairman David A. Boone, Vice Chairman Diane M. Hamby C. Douglas Madison, Jr. Alice M. Stewart Staff present: Joel Mashburn, County Manager Alice Fortner, Clerk to the Board Susan G. Blumenstein, Director of Finance and Administrative Matters The meeting was called to order by Chairman Haire, who recognized the superintendents of the two school boards and the president of Mitchell Community College, who were present. MOORESVILLE GRADED SCHOOLS: Dr. Sam Houston and Mr. Frank Fields, chairman of the MGS District, were present. Dr. Houston passed out copies of the proposed budget from his school district. He thanked the board for having them for the discussion. Dr. Houston said they do anticipate some type of raise from the state, which they have tried to account for in the budget. The budget distributed is about a 16% increase. This is because of the increased enrollment that is anticipated and has been certified by the state. Capital Outlay was looked at on a "per pupil" basis, hoping the allocation would be made to the children where they are, not considering which school district they might be found in. There is a slight increase over last year, Houston said. That was $547,000 last year and is requesting $637,000 this year. The school system has allocated significant dollars from the local anticipated revenue from the supplemental tax to capital outlay. The rationale for this is in April 1995 the system will begin the first of a $1 million payback on the Certificates of Participation (COPs). They are trying to build a reasonable reserve to take care of this when the time comes. Houston said there were no frills in the budget and does not represent any additional central office or administrative staff other than that they presently have. He said he would answer questions the board members might have. Houston introduced Laura Thompson and Carl Eagle, who handle the finances for the school system. Chairman Haire inquired if the board members had any questions of Dr. Houston. Dr. Houston said there were some things that were mandated over which they have no control, such as salaries, insurance for local employees, power and utility costs which are now paid by local funds rather than state fund. Chairman Haire inquired about the State "report card." Dr. Houston said the school system scored very well. In North Carolina at the secondary level, every student is tested in eleven different subjects. Ten of the areas are reported by school district. In six of the eleven areas, Mooresville finished in the top eleven or better. That is out of 129 school districts, Houston said. They were #1 in Physics, #3 in Chemistry, #7 in English I. They did UN 1 1993 109 QUN- 1 199° very well in Biology. They were third in the state in Jv. &. History. They did well in Geometry. Chapel Hill is the benchmark in schools, and Mooresville outscored them in some areas. Dr. Houston pointed out it was important to reach your own expectations as well as scoring high on the tests. Commissioner Madison inquired about an estimate of administrative expenses as a percentage of current expense. or. Houston said he did not have those figures. Dr. Houston said it was somewhere in the 2 to 5 percent range for total administrative costs. Commissioner Madison said he would like to have the administrative costs as a percentage of the current expense for the past five years and also the instructional expense as a percent of current expense, if it is not too much trouble. Commissioner Madison inquired what the percentage of minorities are in the Mooresville system. Dr. Houston said roughly 21%. The minority percentage was about 28% when Dr. Houston came to Mooresville in 1983. The actual number of minority children has remained constant, but the percentage of the total has been dropping. The system is growing very rapidly, Houston said. They are still listed as the #1 or #2 fastest growing school district in North Carolina, with a projected growth rate in the 70% range by year 2000. Sometimes they don’t believe that is going to happen, but what if it’s 50% wrong and they grow by 35%. They have no more capacity at the elementary level. They are moving three trailers to the middle school for the coming year. The secondary capacity is now in good shape, when they complete the Woods School renovation. Capital needs are very real. It looks as if they will have a "trailer school." There is not any space left to put any mobile units. Chairman Haire inquired how many additional high school students could they accommodate. Dr. Houston said when the Woods Project is complete, high school capacity will be at least 1250. They are at 800+ students for the coming year. They are in good shape. In time that number will go up. They hope by December 1993 the Woods project will be completed, no later than January 1994. Bids are anticipated soon and they hope to start construction in June. The high school will accommodate 950 as it is. It is not at capacity now. There were no further questions of the Mooresville officials. Chairman Haire thanked them for coming to the meeting. IREDELL-STATESVILLE SCHOOLS BUDGET PRESENTATION: Dr. Register and Bill Long, chairman of the Iredell-Statesville Schools, presented their budget. Paula Gwaltney, finance officer for the schools, was also present. Dr. Register said there is a continuation budget of 7% included. This seven percent will allow the school to maintain the present level of services now given. A 11% expansion budget is included for new program requests. A good bit of the expansion budget is earmarked for additional classroom teachers for the system. A top priority of the board of education is to reduce class size. These additional teachers will give a start toward that, Register said. In addition to the current expense budget, there is a capital improvements budget, a continuation of the approach used last year, to identify an annual capital improvements fund of $1.5 million per year. The school system received more than $3 million of improvements in requests from the schools this year. The best approach is to look at long-range funding for capital improvements 110 and to anticipate an annual budget so the long-range planning can be done rather than planning one year at a time for facilities. Dr. Register expressed his appreciation of the county commissioners’ increased appropriations over the past two years. One concern that he has is that Iredell County is considered an affluent county in comparison with some other counties in the state. A trend toward equalized funding is coming about statewide. In this year’s state budget there is a proposal in the expansion for $10 million in equalization funds. What that means in Iredell County, since our comparative status is favorable with the other counties in North Carolina, is that we can expect over the next few years a lesser amount of the expansion funds from the state. The state is going to equalize funding based on per pupil wealth in the individual counties. That will really put a strain on the county commissioners, yet what can be expected from the state in the next few years is a decline in the state’s allocation to the county for current expense. Mr. Long said the board has received less from the state, and their request of the county have gone up. The school system since merger has operated on $2 million less the first year, about $1.4 million less the second year, and the request is still about $900,000 less than it has been for the local current expense fund. Chairman Haire inquired if anyone has any questions of Dr. Register and Mr. Long. Commissioner Boone said he had questions about some specific items in the capital improvements fund. He wanted to know about the asbestos removal. Dr. Register said they had an asbestos abatement management plan that has to be updated on an annual basis. The proposals that are being submitted in this year’s budget for asbestos abatement comply with the plan and what they feel is a necessity. Dr. Nance said where the asbestos is being removed is where boilers are being replaced and the asbestos has to be removed. This is about 75% of the asbestos removal. There is $75,000 for telephone in the new buildings and facilities. Commissioner Boone inquired about the telephone equipment, to which Dr. Register replied it is for the new schools and remodeling the schools and updating out-of-date equipment. There is $75,000 for telephones in the new building and facilities. Commissioner Boone remarked that the extra costs on equipment the new schools are not included in the original cots for building. Paving of a road was not included, but the board decided to go ahead and do it because of the wet weather this year. The pavement was a needed improvement that could be done more cost effective at the present time. Dr. Register said virtually all the furniture that is included in the budget is for student furniture. Much of the furniture that the school has is old and isn’t appropriate for instructional programs now. They started a program two years ago that started in the first grade and, moving up through the grades, they plan to allocate a certain amount of money every year until they have replaced the oldest and outdated furniture that they have. Next year the budget will include replacing the old furniture in the third grades and moving on into the fourth grades. It is estimated that about $65,000 to $80,000 per grade level is needed to do what is needed, Register said. That is why it has to be done over time. The technology allocation is a high priority of the board of education, and it is known a great deal of money will have to be spent there. Everything cannot be done in one year. This figure is somewhat high this year because of the middle school building program. Implementation of a technology system in each new middle school is being done. It makes sense to do it when the building is being constructed. That is the top priority in technology, because JUN 1 1999 111 JUN 4 1993 in 1995-96 all students leaving the eighth grade are presently fifth graders, and they must pass a computer literacy test, and they know they will have to complete a computer literacy program, and it makes sense to do it this year. Register said. A great deal of this money is for wiring, file servers for the middle schools, and doing this work while the middle schools are under construction. Chairman Haire inquired about the latest report from the state. Dr. Register said they were improving, but they were not satisfied with it. They feel the test scores are improving and they are anxious to see what happens this year. They have made changes in the curriculum and wait to see what the results will be. They feel they are headed in a very sound direction. Commissioner Madison inquired about the administrative costs as a percentage of current expense for the past four or five years. he asked for this information that he could use for comparative purposes as the school budget is studied. Where there were two systems, he would like to have the information combined. He also said he would like to have the instructional budget as a percentage of current expense for the last five years. In the $1.5 million request, he inquired about the furniture. He thought the schools’ furniture was taken care of when the middle schools were built. The COPs financing did not cover all furniture and equipment, Register said. There is a combined fund for this and they felt it was better to buy furniture on a pay-as-you-go basis rather than financing. Regarding the Brawley School asbestos removal, Commissioner Madison inquired if the demolition was not a part of the building contract. Dr. Nance said the asbestos removal was not a part of the contractor’s price. The asbestos removal was not bid because they could do it cheaper with their own staff, Nance said. This will be bid separately in the future as well, he said. Commissioner Madison inquired about the Unity School annex. Dr. Register said the annex is not maintained. It will either have to be repaired or abandoned. There are no plans to abandon the building. There is no place to relocate all thse central services. There is a good warehouse for maintenance and storage. The site will continue to be used and needs some roofing. Chairman Haire inquired if the Statesville-Iredell Schools are members of the Mooresville Chamber. He said they planned to do that at the first of their new year. Commissioner Boone inquired about the progress of the East Middle School construction. Dr. Register said the soil problem was an issue last winter when the soil was wet, but that has been taken care of. The biggest problem at East Middle is they are running very close on time now. It will be very close to the opening day of school for the project to be completed. Part may not be ready, but they have a contingency plan. Drying the wet ground was necessary to be on schedule. They were several months behind but are catching up rapidly, Register said. Commissioner Boone inquired about the concern with the building settling in the future. Dr. register replied they feel very safe with the reports they have had from the engineering firm of Foreling and Roberts. Dr. Nance said the report from the engineering firm indicates the building is solid. Commissioner Stewart inquired about the asbestos removal in the furnace room area. Commissioner Madison inquired about the racial minority in the school. Dr. Register said it was approximately 22%, perhaps a little higher. Commissioner Boone inquired about the Letter of Intent for the 112 $1.5 million. He asked Dr. Register if he could give a list of the projects the schools want to bid between now and July first. The Letter of Intent was so they could be able to bid or commit funds prior to the budget being adopted, Dr. Register said. This is not just for contracts but also for hiring work to be done around the facilities while school is out. He enumerated several jobs, the larger of which is the purchase of furniture that must be ordered in April in order to be on hand by the time school starts in the fall season. To delay ordering until July 1st would mean that it would not be received until the school year is well underway, as they have experienced before. Dr. Nance replied that they have a Regular Summer Improvements Plan which includes asbestos removal, boiler installations, sewer treatment plant at North Iredell, and parking facilities. These projects can be better handled in the summer months while school is not in session. Commissioner Boone mentioned the funds appropriated in 92-93 that were left over from the COPs payment and was considered for reappropriation at the May 18th meeting for use for some of these Capital Improvements projects. He said there is sufficient money available for the sewer treatment plant and the paving project. Chairman Haire inquired if there were further questions. There were none. She thanked the Iredell-Statesville officials for coming to the meeting. MITCHELL COMMUNITY COLLEGE BUDGET PRESENTATION: Dr. Eason was present along with Larry Williams, MCC finance officer. Dr. Eason presented Marvin Norman, Chairman of the board of trustees, and acknowledged Commissioner Alice Stewart, who is a member of the MCC board of trustees. He thanked the county commissioners for their support in the past. Dr. Eason said their role is to provide educational services to the people of age 18 and above. They have the largest pool of "students" in the county. The county commissioners fund the buildings, maintenance, and operational funds for the facilities. The State of North Carolina funds the academic programs. Dr. Eason said the proposal was a very realistic proposal. Two issues addressed this year are the Americans Disability Act (ADA). There will be considerable funding involved in keeping up the requirements of the ADA, Eason said. They have already replaced every water fountain in the college, since none met the ADA requirements. Other things are being done that are relatively low in cost. They requested $150,000 for additional routine maintenance. They are striving to meet ADA requirements as they do this maintenance. They have put in a new cement ramp in front of the main building to accommodate wheel chair students. The other concern is security costs, which have doubled since January 1993. The school day goes from seven o’clock in the morning until ten o'clock in the evening. The students must feel they are in a safe environment when they come to class. They have doubled the guard detail. Chairman Haire inquired about the addition of five to seven classrooms at the Mooresville center, and what is the total cost of that addition. Dr. Eason said they are requesting $500,000. They perceive the south end of the county as a growth area. They have an architect that has looked at the site. The estimate of $500,000 was made in 1990-91, which is a little "dated." They hope to get further information from the architect. In addition the plan would include an elevator in the building to meet ADA requirements. This is a very costly item, Eason said. The $500,000 was based on a cost per square foot, and at the time it was estimated at $55 per square foot. Chairman Haire asked for questions/comments from the board. SUN 1 1999 113 "JUN 1 1993 Commissioner Stewart asked if the Mooresville facility has access from both levels to first and second floor. She questioned if an elevator would be necessary before any additions ar made to the building. Dr. Eason said he thought they could meet minimal requirements as the building exists, but one of the requirements coming out of the ADA is associated with the Civil Rights legislation, and that is that you have to provide access through the front door, that you cannot send people to the back door. No one knows to what extent you can meet a need with a reasonable alternative, Eason said. He would like to see the building brought to full ADA requirements if they made the addition. They building has a lot of potential. They plan to put in ADA requirement rest rooms in the new facility portion. Commissioner Boone inquired about using chair lifts in lieu of an elevator. Dr. Eason said that would bring up other problems. In addition they need the elevator for carrying supplies and materials from one floor to another floor. He thinks that an elevator is just about a requirement of a modern day facility. Commissioner Madison inquired about state funds for the school’s facilities. Dr. Eason said the proposed bond issue would allow them to put on two projects and they were hopeful. They do seek grants in areas available that are available to them. Commissioner Madison inquired about the $500,000 budgeted last year. Dr. Eason said they did not have that money. It is still in Capital Projects in the County, according to Mr. Mashburn. Dr. Eason said they had 284 persons from Iredell County get their high school GED diplomas. Last year they had 367 to receive diplomas. On Friday night they had 247 to graduate with Associate degrees. On Saturday night they graduated 34 Registered Nurses. ADJOURN: The meeting was adjourned on a MOTION from Commissioner Madison at 5:05 p.m. The meeting will reconvene at 6:00 p.m., for the regular business, in the County Commissioners’ Meeting Room, Iredell County Government Center, 200 South Center Street, Statesville, NC. Clerk to the Board APPROVED; b/ / va — ‘enema orn” 114 IREDELL COUNTY BOARD OF COMMISSIONERS MINUTES The Iredell County Board of Commissioners met in Regular Session on Tuesday evening, June 1, 1993, 6:00 p.m., County Commissioners’ Meeting Room, Iredell County Government Center, Statesville, NC. Those present for the meeting were: Sara K. Haire, Chairman David A. Boone, Vice Chairman Diane M. Hamby C. Douglas Madison, Jr. Alice M. Stewart Staff present: Joel Mashburn, County Manager William P. Pope, County Attorney Alice Fortner, Clerk to the Board Susan G. Blumenstein, Director of Finance and Administrative Services Jerry Lundy, Director of Planning and Development Carson Fisher, Staff Engineer Joe Ketchie, Tax Collector Betty V. Dobson, Emergency Communications Ronald Weatherman, Solid Waste Supervisor CALL TO ORDER: Chairman Haire INVOCATION: The Reverend Benny Davis, Pastor Interfaith Deliverance Temple 507 Western Avenue Statesville, NC ADMINISTRATIVE MATTERS REQUEST FOR RELEASES FROM TAXES ~- OMAR R. HASON & FRANCES E. HASON, REPRESENTED BY ROBERT GOURLEY, ATTORNEY: Mr. Gourley represented the Hasons concerning property owned by them. Mr. Gourley said he did a title search in 1991 for the Hasons when they purchased a property located on South Elm Street in Statesville from Mr. Gerald Rush. During the title search it was learned Mr. Rush was in a Chapter 13 Bankruptcy proceeding, and court approval was needed for the sale of the property. Mr. Rush obtained that approval and the sale proceeded, Mr. Gourley said. The sale was closed on July 19, 1991, at which time all taxes were paid to Mr. Ketchie in the Tax Collector’s Office. Bankruptcy Court had given approval for Mr. Rush to sign the deed, so it was closed. Subsequent to that closing, the Bankruptcy Trustee in Greensboro came to Mr. Ketchie’s office and said they had made a mistake, and the Tax Collector’s Office needed to refund them approximately $300. This was money the trustee had been paying the Tax Collector’s Office on the past-due taxes. By the sale occurring the taxes were paid early and everything was fine until the Bankruptcy Trustee came back several months later and told Mr. Ketchie that they had overpaid. Mr. Ketchie refunded the money and assessed taxes against the property then owned by the Hasons. Mr. Gourley asked that these taxes be lifted against property. Mr. Bill Pope said he had a conflict of interest in representing the board on this matter since Mr. Gourley was his law partner. Commissioner Stewart inquired of Mr. Ketchie if reimbursing the estate was the procedure that is generally followed. Mr. Ketchie said this request was made from the Bankruptcy Court as an overpayment above what the tax office had submitted for taxes. The JUN 1 1993 115 “SUN” 1 1993 claim was made for 1981-1987. Those taxes were being paid on a monthly basis by the Bankruptcy Court. The Bankruptcy Court inadvertently did not enter into the computer system when the final year under the tax collector’s claim was complete and continued to send checks to the collector’s office, which they continued to accept. Those checks paid for years 1989, 1990, and 1991, Ketchie said. These three years were reimbursed to the Bankruptcy Court. Mr. Gourley called the Tax Collector’s Office to check the taxes due, and a Zero Balance was shown and Mr. Gourley was told that. He relayed this message to his client. In October after this took place, the Bankruptcy Court made the request for the refund. The refund was requested through the Finance Office and the check was prepared and mailed to the Bankruptcy Court and the taxes reinstated against the property, and Mr. Hason was billed for these taxes. Commissioner Stewart asked who was responsible for the taxes between 1987 and 1991, during the period that you reimbursed the taxes. Mr. Ketchie said the owner of the property would have been responsible. If Mr. Rush is still under Chapter 13 of the Bankruptcy Court, there is a possibility the County may still get that from Mr. Rush, but Mr. Ketchie said when he tells an attorney that the taxes are clear, then he is obligated by law for him to rely on what he tells. Commissioner Stewart said that did not answer her question absolutely on who is responsible for the taxes from 1987-1991. However, when property transfers, taxes follow the property. Commissioner Madison inquired about the amount of money. Mr. Ketchie said it was $330.57, as of 6/1/93. Mr. Ketchie said he could try to go back to the Bankruptcy Court for these funds if they are lifted from Mr. Hason. Commissioner Madison inquired of Mr. Ketchie if the Board had a legal right to waive the lien. Mr. Ketchie said in his opinion, no. The only possibility the County would have would be to absorb it because he indicated to the attorney that there were no taxes owned on the property. Commissioner Madison inquired if this could legally be done. MOTION from Commissioner Madison to table this until the next meeting and get legal counsel concerning this matter. VOTING: Ayes - 5; Nays - 0. RECONSIDERATION OF IREDELL-STATESVILLE SCHOOLS’ REQUEST FOR LETTER OF INTENT FOR $1.5 MILLION IN ANNUAL CAPITAL IMPROVEMENTS: Mrs. Paula Gwaltney, Finance Officer for the Iredell-Statesville Schools System, came before the board in reference to the request made at the meeting on May 18, 1993. Mrs. Gwaltney said some of these concerns were addressed at the 4:00 p.m. session. Mr. John Nance said they could get started with around $300,000 in projects. Mr. Nance said since the earlier meeting, he had gone through the Capital Projects and tried to identify the projects that would require lead time in order to get them completed prior to school starting in the fall. Basically these are the projects that need to be done while school is out, such as asbestos removal, replacing furnaces, and things of that sort. Nance said he did not have a dollar figure on the work, but he could give them that figure. Something in the neighborhood of $500,000 would be required to do all these projects. Chairman Haire said according to the information available, the school had over $400,000 with the interest being added. She inquired if that would be sufficient during the next two weeks. Commissioner Boone inquired if it was mainly asbestos abatement, boilers. Nance said that was correct, and the sewer treatment plant at North Middle School is critical. 116 The request was withdrawn. BIDS FOR JANITORIAL SERVICES: Mr. Jerry Lundy presented these bids to the board. He requested that the board award the bids to the lowest bidder, but give the staff leeway to award the bid to the second lowest bidder, should the first low bidder prove to be unsatisfactory. Mr. Lundy recommended the Rainbow Cleaning Service receive the bid for the building on Hartness Road that will be used by Social Services Department, and that Management Financial Services receive the bid for the County Office Building in Mooresville. ooresville Office Bu in Caldwell Janitorial Service $ 650.00 Cleary’s Cleaning Service 1,900.00 Dun-Rite Cleaning Service 1,275.00 Kennedy’s Cleaning Service 700.00 Management Financial Service* 650.00 Rainbow Cleaning Service 650.00 inti idle Sihiitne want fi Caldwell Janitorial Service $ 800.00 Cleary’s Cleaning Service 900.00 Dun-Rite Cleaning Service 573.00 Kennedy’s Cleaning Service 750.00 Management Financial Services 755.00 Rainbow Cleaning Service* 495.00 MOTION from Commissioner Madison to approve the Management Financial Service for the Mooresville Office Building at $650 and the Rainbow Cleaning Service for the Social Services Building on Hartness Road at $495, and to permit the staff to monitor the service and award the bid to the next low bidder should either of these bidders prove to be unsatisfactory during the probation period. VOTING: Ayes - 5; Nays - 0. WALNUT AND MEETING STREETS PARKING LOT RENOVATIONS: Mr. Carson Fisher discussed this with the board. He said the bids came in at $7133 (Gilbert Engineering), and $7190 (Bell Construction). Mr. Fisher said that legally board action is not required because of the small amount of the bid. He wanted to advise the board of the action that is being taken since this was previously discussed with the board. Commissioner Boone said he had observed that the north wall has windows and doors that had been bricked up at sometime in the past. He said that is the remains of a tobacco warehouse that was built in 1882. He thinks that at one time the street took a dip there and at some point it was built up by the City of Statesville. He therefore thinks the City may have some obligation in this matter. Mr. Fisher said he believed it was the County’s responsibility since the wall is on the County’s property. He said he would still recommend to repair the wall. He inquired of Mr. Pope, the County Attorney, regarding the legality of Commissioner Boone’s request. Mr. Pope said he imagined the Statute of Limitations has run out. The City may also have some immunity. Other than that he would have to consider it and do research. It would be his guess there would not be an obligation by the City. JUN 1 1993 117 ‘JUN 1 1993 Chairman Haire inquired if it was agreeable with the board that if Mr. Fisher checks with Mr. Pope and there is no legal recourse with the City of Statesville, that Mr. Fisher be allowed to continue with the project. Commissioner Madison said he thought Mr. Fisher should go ahead anyway and if there is a recourse, great. NO BOARD ACTION REQUIRED. SURPLUS PROPERTY LIST: Mrs. Caldwell presented the Surplus Property list which would be sold at public auction. MOTION from Commissioner Madison to adopt the following resolution: RESOLUTION AUTHORIZING THE SALE BY PUBLIC AUCTION OF CERTAIN SURPLUS PERSONAL PROPERTY WHEREAS, The County of Iredell has possession of the following items of personal property which are surplus to its needs and desires to dispose of same. NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of Iredell County that Evie D. Caldwell, Purchasing Agent, pursuant to the provisions of G.S. 160A-270(b), is hereby authorized to dispose of the personal property as listed for cash or good check at public auction, and the said Purchasing Agent be further authorized and directed to execute the necessary functions associated with this sale. Hall of Justice Parking Lot Tradd & Stockton Streets Statesville, NC June 19, 1993, 8:00 AM, Book Sale June 19, 1993, 10:00 AM, Auction The following is the list of property to be sold: CARS 1986 Chevrolet 1G1BL6961GX178097 90,188 1989 Chevrolet 1G1BL5173KA125170 104,375 1989 *Chevrolet 1G1BL54E1LA127463 94,128 1990 Chevrolet 1G1BL54E1LA127463 94,128 TRUCKS (CAB AND CHASSIS ONLY) 1984 Ford 1FDKE3 0LXEHA81566 127,767 1989 Ford 1FDKF37M3KNZ17202 83,258 PASSENGER VAN 1986 Dodge 2B4HB11T7GK596788 125,934 PICK UP 1987 Dodge 1B7FD14T8HS451444 133,336 *NOTE: This vehicle has been wrecked and cannibalized for parts. Motor and transmission are still in the vehicle. Must be seen at the Iredell County Garage, HWy. 64-90 West of Statesville, NC. House 7:00 AM to 4:00 PM, Monday through Friday. OTHER ITEMS 100 boxes Library books HP computer terminal Model 2626A SN 2425V68615 118 HP computer terminal Model 2622A SN 2342A70227 HP computer terminal Model 2622A SN 2342A62052 Secretarial chair IC 5925 Executive Chair IC 5075 A B Dick mimeograph machine Model 530 IC 1105 Dictaphone recorder IC 5968 3-M Thermophax copier/transparency maker IC 1069 Check protector IC 1629 IBM typewriter IC 5615 HP computer terminal Model 2622A SN 2342R82446 IC 5980 HP computer terminal IC 8056 Portable Bohn calculator (Sheriff’s Dept.) Chair IC 5704 Metal secretarial desk with return Small wooden desk Two seater love seat (upholstered) Three seater sofa (upholstered) Executive chair IC 6588 Wooden chair with writing surface Small wooden chair Canon word processor VP 2000 SN E12014547 (Admin. ) 2 ea. small magazine racks Panafax fax machine IC 7481 Manual typewriter IC 4552 HP printer SN 2235A26349 HP computer terminal Model 2622A SN 2152R0O7787 HP printer IC 7273 HP computer terminal Model 2622A SN2152W12986 Small Apeco laminator Model 10188 3 boxes of various telephones Water distiller with bottle (Health department) Black high back executive chair IC 4899 Minolta 35mm camera (Rec. Dept.) Secretarial chair IC 4568 Wooden secretarial chair IC 4608 Executive chair Assortment of window curtains Upholstered sofa chair IC 1020 Upholstered sofa chair IC 1019 Upholstered ottoman IC 1021 Computer work station IC 6008 4 drawer file cabinet IC 1654 4 drawer file cabinet IC 1572 Tandy backup computer system IC 5675 Tandy micro computer IC 5674 Tandy printer IC 5676 Small table IC 1094 Wooden swivel chair IC 1288 Secretarial chair IC 1446 Secretarial chair IC 1505 Secretarial chair Ic 1667 Sharpe stereo jam box (rec. dept.) Radio Shack answering machine Singer projector IC 2030 Singer projector IC 2031 Canon copier IC 6552 Canon copier Model NP 270 SN JFO000845 Panasonic copier Model FP 2625 IC 6068 Vacuum cleaner SN FEZ5653 Brufer Elect. Mfg. Larger floor model magazine rack Tandy TRS80 portable computer IC 5768 Motorola base station SN FQO33H Model T1365AMW Motorola quick call Model T1525LB SN K32431 (Sheriff’s department) 2 ea. wall mount hat/coat racks 16 ea. metal folding chairs Assortment of lavatories and sinks 30 gal. hot water heater Assortment of cabinets and counter tops Small 5 gal hot water heater Assortment of chairs Assortment of light fixtures Assortment of light fixture defusers SUN 1 1093 119 JUN 1 1999 Approx. 200 pieces of raised computer floor 3 ea. dental chairs Dental light Assortment of metal doors Assortment of metal doors with glass inserts Assortment of toilet paper dispensers Small window air conditioner Roll-up metal garage door (manual) Large plexi-glass chair mats Assortment of panel boxes Assortment of street lights Assortment of paper towel dispensers Metal fire hose cabinet Camper shell for short truck body Gasoline pump Assortment of building lettering 2 ea. buckets with stands Wooden cabinet Fume guard exhaust filter SN 101930 Fume guard exhaust filter SN 101660 Stove, sink and refrigerator combination with hood IC 2501 Balance IC 6044 Fisher Ph meter Assortment of venetian blinds Assortment of traverse rods Wooden chair IC 6309 Assortment of glass mirrors Clay Adams centrifuge TRIAC SN 192131 Motorola Micor mobile radios Model T74RTA3903BA SN T6677H Motorola Micor mobile radio Model T7ARTA3903BA SN SG588S Motorola Micor mobile radio Model T74RTA3893BA SB TG683H RCA mobile radio IC 4515 Calculator IC 3111 Calculator IC 6710 Calculator IC 6714 VOTING: Ayes - 5; Nays - 0. KNOLLWOOD WATER LINE PROJECT - ADOPTION OF PRELIMINARY ASSESSMENT ROLL AND CALL FOR PUBLIC HEARING ON ASSESSMENT ROLL ON JUNE 15, 1993: Mr. Carson Fisher said at the May 18th meeting of the board, the board approved the final cost of this project at $34,723.50. Based on the final cost, Mr. Fisher has prepared a preliminary assessment roll that should now be made public in the Clerk’s Office for the public to view. Mr. Fisher requested the board to set a public hearing to hear all interested parties associated with this project. MOTION from Commissioner Stewart to approve the preliminary assessment roll and call for a public hearing regarding this matter on June 15, 1993, at 7:00 p.m., Iredell County Commissioners’ Meeting Room, Government Center, 200 South Center Street, Statesville, NC. AMENDED CAPITAL PROJECTS ORDINANCE: Mrs. Susan Blumenstein discussed this with the board. These costs were shown in the Special Obligation Bond Order, but they need to be put into an official Capital Projects Ordinance, Mrs. Blumenstein said. MOTION from Commissioner Madison to adopt the following: AMENDED CAPITAL PROJECTS FUND LINED LANDFILL IREDELL COUNTY, NORTH CAROLINA Be it Ordained by the Board of County Commissioners in Iredell County, North Carolina: Section 1. This amends the original Capital Project Fund created for the Lined Landfill. 120 Section 2. The following costs will be financed by this fund: Engineering $ 150,000 Geotechnical Services 95,000 Construction 2,963,000 Contingency 50,000 Bond Issuance Costs 127,434 Total $3,385,434 Section 3. Funds for this Capital Project Fund are to be provided from the following source: Financing Proceeds $3,385,434 Section 4. This Capital Project fund shall continue until the project is completed. Section 5. The Solid Waste Disposal Enterprise Fund may advance funds to the Capital Project Fund as an interfund receivable/payable until financing is received. The Capital Projects Fund will reimburse the General Fund upon receipt of financing proceeds. Section 6. Payment from the Capital Project Fund shall be authorized by the County Manager or his designee. This Ordinance being duly adopted this the 1st day of June, 1993. VOTING: Ayes - 5; Nays - 0. PROPOSED EXPANSION OF EXISTING MOBILE HOME PARK (NORTHBROOK VILLAGE) FINAL APPROVAL ~- PHASE I: Mr. Jerry Lundy presented this to the board for consideration. The planning board recommended approval of this project on April 7, 1993. The owner, Daniel Rash, made the request for Phase I on May 5, 1993, which contains seven lots for which he requests final approval. Staff finds this in compliance with Section 67 of the Zoning Ordinance, and planning board recommends approval. MOTION from Commissioner Madison to approve this request as presented, which is expansion of existing Northbrook Village Mobile Home Park to include seven lots, as recommended by the planning board at its meeting on May 5, 1993. VOTING: Ayes - 5; Nays - 0. ROAD NAMES: Mrs. Betty Dobson, Emergency Communications Center, came to the board with an additional list of names for unnamed roads in the county. She requested the board to approve the list as presented with the elimination of one name (Peacehaven Loop) she asked to be omitted at this time. MOTION from Chairman Haire to approve the list as follows: Whitetail Road (1) change SR 2005 from Cedar Lane (duplicate) (suggested by public) Stable Lane (2) unnamed dead-end lane off SR 2005 (suggested by Committee) Clearcrest Drive (3) change portion SR 1967 from Crestview Road (duplicate) (suggested by Committee) Jenkins Road (4) change portion SR 1967 from Crestview Drive (duplicate) (suggested by public) Clearmeadow Lane (5) unnamed dead-end lane off SR 1967 (suggested by Committee) Lambert Lane (11) change private lane from Shiloh Drive (duplicate) JUN 1 1999 121 JUN 1 1993 (suggested by public) Gypsy Drive (12) unnamed dead-end drive off Shady Rest Road (suggested by public) Chel-Thom Lane (13) unnamed private lane off Old MOuntain Road (suggested by public) Marsh Drive (15) unnamed private dead-end drive off Old Wilkesboro Road (suggested by public) Fieldstone Farm Drive (16) change Sr 1942 from Fieldstone Drive (duplicate) suggested by public) Brewer Road (17) change private Fieldstone Road (duplicate) (suggested by public) Classic Lane (19) unnamed private lane off Old Wilkesboro Road (suggested by Committee) Flatrock Lane (20) unnamed private lane off Old Wilkesboro Road (suggested by Committee) Pepperidge Lane (29) unnamed private lane off Chestnut Grove Road (suggested by public) Idlebrook Road (31) change Sr 2707 from Maxwell Loop (duplicate) (suggested by Committee) Maxwell Lane change ending from Loop Kyles Oak Drive (32) unnamed private dead-end drive off Compton Park Road (suggested by public) Fred-Lee Drive (33) unnamed private dead-end drive off Compton Park Road (suggested by public) Sandtrap Drive (34) change private dead-end drive from Eagle Drive (duplicate) (suggested by public) Duchamp Lane (42) private unnamed dead-end lane off Lewis Ferry Road (suggested by public) Canal Drive (43) change private dead-end drive from Lakeview (duplicate) (suggested by committee) Riveridge Lane (44) change private dead-end lane from Lakewood Trail (duplicate) (suggested by public) Walking Lane (47) unnamed dead-end lane off Old Mountain Road (suggested by public) Lark Lane (49) change private lane from harriet Place (duplicate) (suggested by committee) Finch Lane (50) unnamed dead-end lane off Lark Lane (suggested by committee) Sagebrush Road (51) change private road from Robin Lane (duplicate) (suggested by committee) Limestone Lane (99) unnamed dead-end lane off Knox Farm Road (suggested by Committee) Bridle Lane (92) unnamed private dead-end lane off SR 2005 (suggested by Committee) Sunset View Lane (93) unnamed private dead-end lane off Spring Shore Road (suggested by public) Supreme Court (110) unnamed private cul-de-sac off Loblolly Drive (suggested by public) 122 Loblolly Drive (111) unnamed private dead-end drive off State Park Road (suggested by public) Marie-Duke Lane (112) unnamed private dead-end lane ere oa Mountain Road (suggested by public) Doubletree Drive (113) change SR 2744 from Austin Lane (duplicate) (suggested by Committee) Belinda Loop change ending from Road Harrelson Lane (114) unnamed private dead-end lane off Shady Rest Road (suggested by committee) Dan Lane (115) unnamed private dead-end lane off Shady REst Road (suggested by committee) Bobby’s Loop (116) unnamed private loop off US 70W (suggested by public) Collins Drive unnamed private drive off East Monbo Road (suggested by public) Lewis Ferry Road delete E & W for clarification Hideaway Lane change from De Young Rd (residents request) Linwood Road change from Enochville Road (residents request) The following names have been recommended by the Road Naming Advisory Committee and the Town of Harmony: Gaither Park Drive unnamed private drive off NC 901 Hwy (suggested by public) Dogwood Forest Loop change duplicates Rosemary Road and Dogwood Road (suggested by public) Van Drive unnamed private drive off Highway 901 (suggested by Town of Harmony) First Church Street change duplicate Church Street (suggested by Town of Harmony) Isa’s Lum Street change duplicate Campbell Street (suggested by public) Harmony School Road change duplicate School Road (suggested by Town of Harmony) Woodland Bend Drive change duplicate Woodland Drive (suggested by Town of Harmony) Highland Point Avenue change duplicate Highland Avenue (suggested by Town of Harmony) Polly Ann Drive change duplicate Polly Drive (suggested by Town of Harmony) VOTING: Ayes - 5; Nays - 0. MOORESVILLE/IREDELL COUNTY CONTRACT #93-13 FOR LOWRANCE HOSPITAL FUNDS (APPROVED 4/6/93 AND REVISED BY THE BOARDS’ ATTORNEYS): This contract was approved at the April 6th meeting of the county commissioners; however, discussions between the two boards’ attorneys led to some change that Mr. Pope has now made and has revised the contract. Approval is being requested at this time. MOTION from Commissioner Madison to approve the revised contract as presented by the county attorney. JU}, 123 ‘SUN 1 199: VOTING: Ayes - 5; Nays - 0. EXPLANATION OF CHANGE FROM AIR CURTAIN DESTRUCTOR TO TRASH GRINDER FOR COMPOSTING AT LANDFILL: M~. Ron Weatherman presented this information to the board. Three years ago the County began to look at ways to reduce the wood waste at the landfill. Several sites were visited and considered several alternatives. The decision was made to go with the air curtain destructor at that time, Weatherman said. The law was not specific about counting the tonnage of the wood waste towards recycling goal, and the recycling goal had not been set at that time. The State of North Carolina has not said the county needs to recycle 25% of its waste stream. The air curtain destructor was explained by Mr. Weatherman. It was planned to take the ashes and work it into compost which makes a good amendment to the compost, he said. In the late fall of last year, the State said the landfill could no longer receive yard waste as of January 1, 1993. The county was grandfathered on this requirement until the new facility is completed. A tub grinding operation has been considered. Most counties have now gone to or are going to tub grinders in North Carolina. The tub grinder, which is more expensive, will grind all the wood waste except the treated waste, most of the stumps that are received (stumps are not received now, but could be with the tub grinder). Weatherman said the County is committed to making a good compost at the landfill. He has been working with an official from NC State College to develop a good compost which is at the top of the priorities on what to do with waste. Mr. Weatherman said this seemed to be the way to go rather than an air constructor. The only thing that can be used out of the air curtain is the ashes themselves, which will contribute nothing toward the 25% recycling requirement. The tub grinder will make the compost and return it to the public. It may be free or charged for, which is a decision to be made by the county commissioners. The amount that goes back out to the public can be counted toward the recycling goal, Weatherman said. In addition the tub grinder is a mobile machine that can be taken to Mooresville to grind yard waste which can be done in Mooresville and returned to the Mooresville citizens as compost without having to haul it. Mr. Weatherman believes the County will be able to dispose of all the compost materials. Chairman Haire inquired about the difference in the price. Mr. Weatherman said the air curtain would be about $82,000 which was budgeted. The tub grinder will be around $160,000. Funds are available for this that were saved when the money was borrowed on the new loaders. They did not spend all the funds that were available for this purchase. The savings there and the $82,000 budgeted for the air curtain will give enough money to purchase the equipment, and Mr. Weatherman recommended that the County go with the tub grinder. Commissioner Stewart inquired about the maintenance and upkeep of the tub grinder. Mr. Weatherman said the way he understands it the hardface hammer drives have to be replaced. A replacement set of knives is about $800. He does not know how often a replacement will be required. It will depend upon the volume. MOTION from Commissioner Madison to move in the direction of a tub grinder concept. VOTING: Ayes - 5; Nays - 0. BUDGET AMENDMENTS #’s 40, 41, 42, 43: Mrs. Blumenstein presented these amendments to the board. MOTION from Commissioner Madison to approve the following budget amendments: #40 To recognize receipts from insurance claims 124 10-330-00 Insurance Claims revenues § ,637 10-510-0017 Law Enforce-Main & Rep Autos 4,675 10-551-0016 ECOM-Main & Rep Equip. 962 #41 To recognize contributions received for the DARE program 10-335-20 DARE contributions 3,300 10-510-0065 DARE supplies 3,300 #42 Top transfer funds from contingency to specific line items where required 10-660-0099 Contingency 4,100 Commissioners 10-410-0014 Travel 1,500 10-410-0030 Library Materials 200 10-410-0033 Departmental Supplies 1,100 Finance 10-440-0011 Postage 1,300 is ion 10-591-0021 Building Rent 2,821 10-591-0026 Advertising 2,300 110-596-0013 Utilities (5,121) #43 To recognize income to be received from municipalities and transfer funds from Contingency to pay bills to Tax Management Associates 10-331-06 Refunds - Tax Audits (12,142) 10-660-0099 Contingency (4,128) 10-450-0045 Contracted Services 16,270 VOTING: Ayes - 5; Nays ~- 0. APPROVAL OF MINUTES - MAY 18, 1993 AND MAY 25, 1993: MOTION from Commissioner Stewart to approve the minutes with a correction indicated. VOTING: Ayes - 5; Nays - 0. ANNOUNCEMENT OF VACANCIES OCCURRING ON BOARDS AND COMMISSIONS The following announcements were made: NURSING HOME ADVISORY BOARD (1) BOARD OF ADJUSTMENT - REGULAR MEMBER (1) FIRE DISTRICT BOARD (1) NORTHEAST DISTRICT APPOINTMENTS TO BOARDS AND COMMISSIONS YOUTH SERVICES ADVISORY BOARD: MOTION from Commissioner Madison to table this appointment until the next meeting. VOTING: Ayes - 5; Nays ~- 0. JUN 1 1993 125 JUN 1 1993 CENTRALINA PRIVATE INDUSTRY COUNCIL: The following appointments were made: Chairman Haire nominated Ronnie Jones Commissioner Madison nominated Scott Hirata There were no other nominations. MOTION from Chairman Haire to close the nominations and appoint the foregoing two persons by acclamation. VOTING: Ayes - 5; Nays - 0. REGION F EMERGENCY MEDICAL SERVICES ADVISORY COUNCIL: The following appointments were made: Commissioner Madison nominated Tom Fox Commissioner Hamby nominated Norma Robertson There were no other nominations. MOTION from Commissioner Madison to close the nominations and appoint the foregoing two persons by acclamation. VOTING: Ayes - 5; Nays - 0. REGION F AGING ADVISORY BOARD: The following appointments were made: Commissioner Stewart nominated June Reece Commissioner Madison nominated Barbara Barrier There were no other nominations. MOTION from Commissioner Madison to close the nominations and appoint the foregoing two persons by acclamation. VOTING: Ayes - 5; Nays - 0. CERTIFIED DEVELOPMENT CORPORATION: The following appointments were made: Commissioner Stewart nominated Joanne Rosenfeld Commissioner Haire nominated Allen Mayhew Commissioner Madison nominated Sara K. Haire There were no other nominations. MOTION from Commissioner Madison to close the nominations and appoint the foregoing persons by acclamation. VOTING: Ayes - 5; Nays - 0. PUBLIC HEARINGS REZONING REQUESTS: KEITH V. LENTZ PROPERTY, CASE #9305~-1: Mr. Lundy identified this property on the zoning map. This property is located along Highway I-77 off SR 1852, Sloans Mill Road, and consists of approximately 57 acres. Mr. Lundy said the county commissioners rezoned this property on March 5, 1985 from RA to HB for outdoor advertising. The property was owned by Grady Trivette at that time. There are no advertising signs on the property at this time. Mr. Lentz wants to get the property rezoned so he can land farm ed ‘ — nee" 126 residential septage on his property. The county commissioners voted unanimously to recommend approval of this rezoning on May 5, 1993. Those speaking at the hearing were: Michael Huie: Questioned if the owner is going to put septage on the property. Mr. Lundy said the second item is a request for approval of septage application. The first request is for rezoning from HB to RA. Chairman Haire asked Mr. Huie if he wants to address the first item. Mr. Huie replied in the negative. Chairman inquired if anyone present wished to speak pro or con on this request. No one spoke for or against the issue. SPECIAL EXCEPTION REQUEST, KEITH V. LENTZ PROPERTY, LAND FARMING RESIDENTIAL SEPTAGE (REF. #9305-1): Mr. Lundy explained this request to the board and the public. This is the same property discussed in the first public hearing matter. It consists of 87 acres in the tract. A little less than half the property is suitable for the Land Farming of Residential Septage. Mr. Lundy mentioned a letter from the Department of Environmental Health and Natural Resources, who have done a lay-out on the property. The layout shows the required buffering that complies with the ordinance requirements. The staff and the State have reviewed Mr. Lentz’s application. The site has been visited by the local health department and they find it suitable, and recommend that the project be approved. He reiterated that the State has given its approval. Chairman Haire inquired if there were any questions. Commissioner Hamby inquired where the septage comes fron. Mr. Lundy said it comes from residential septic tanks. People hire Mr. Lentz to pump their septic tanks. The majority of the septage comes from Iredell County, Lundy said. Commissioner Haire inquired if anyone wished to speak for or against the request. Michael Huie said he was concerned about the smell, the water, and other problems, He would like more information on the request. Mr. Lundy said he could discuss what the County requires Mr. Lentz to do; however, he could not address the State’s requirements. Mr. Lundy read the County’s ordinance requirements from the zoning ordinance. Chairman Haire inquired if Mr. Huie’s questions were answered by what Mr. Lundy read aloud. Commissioner Hamby suggested that Mr. Huie get in touch with the Environmental Office in Mooresville to get the State’s rules and regulations on septage farming. Mr. Lundy said he had a copy of the State’s regulations he would be glad to share with Mr. Huie if he would come by his office. JUN 1 4994 127 JUN 1 1999 Commissioner Stewart inquired how binding is the County’s decision is on this. Can it be withdrawn at any time if there are any irregularities involved with this septage. Mr. Lundy said the County’s ordinance does permit the commissioners to revoke the permit if he violates the terms under which it is issued. Commissioner Stewart inquired how the watershed regulations relates to this. Mr. Lundy said this is not in a prescribed watershed in Iredell County. There were no other comments for or against the issue. GOFORTH PROPERTIES, INC. (LEROY TEMPLETON, AGENT) CASE #9305- 3: Mr. Lundy identified this property on the zoning map. The agent for the Goforth Properties, Inc., requests a portion of this property be rezoned from R-20, Single Family Residential to NB (CUD) Neighborhood Business Conditional Use District for a proposed day care facility. The property is located on NC Highway 115N near Sr 1929, Sullivan Farm Road. Chairman Haire asked if anyone wished to speak for or against this request. No one spoke for or against the request. Chairman Haire declared the public hearing closed. KEITH V. LENTZ PROPERTY, CASE #9305-1: MOTION from Commissioner Madison to approve the rezoning of this property from HB to RA, as recommended by the planning board. This property is located along I-77 off SR 1852, Sloans Mill Road, more specifically identified as a portion of Lot 18, Block A, of Iredell County Tax Map 16B, and consists of approximately 57 acres. VOTING: Ayes - 5; Nays - 0. SPECIAL EXCEPTION REQUEST FOR LANDFARMING RESIDENTIAL SEPTAGE: MOTION from Commissioner Madison to grant the special exception request of the property rezoned under Case #9305-1, as recommended by the planning board and found to be in order by the county staff. VOTING: Ayes - 5; Nays - O. GOFORTH PROPERTIES, INC. (LEROY TEMPLETON, AGENT): MOTION from Commissioner Boone to rezone this property to Neighborhood Business (Conditional Use) as recommended by the planning board. This property is located on NC Highway 115N near SR 1929, Sullivan Farm Road, and is more specifically identified as a portion of Lot 109, Block A, of Iredell County Tax Map 9A. VOTING: Ayes - 5; Nays - 0. FIVE-MINUTE BREAK: MOTION from Commissioner Madison for a five-minute break before the public hearing on the budget. VOTING: Ayes - 5; Nays - O. ANNOUNCEMENT BY COUNTY MANAGER: Mr. Joel Mashburn asked the people in the audience who wished to speak on the budget to sign up on the list at the front of the roon. 128 PUBLIC HEARING ON PROPOSED FY 93-94 BUDGET RULES OF PROCEDURE FOR THE HEARING: Mr. Mashburn reminded the audience the fire codes requires that each person have a seat. He asked those standing in the rear to take a seat. He again asked the people to sign up to speak if they have not already done so. Time allotted for the speakers will be three minutes each. Mr. Mashburn will keep the time and when it is up, when he gives a sign, the person should conclude as quickly as possible. Three names will be called at one time so there will be no delay in changing speakers. Dr. Sam Houston - Thinks the schools request is reasonable and asked the board’s careful consideration of the budgets of current expense and capital outlay. They have some significant capital needs in the near future and would like the opportunity to discuss these with the board at its pleasure. Dr. Jesse Register - Appreciates the commitment of the commissioners in the past in increasing the local allocations to the public schools. As indicated earlier, it is difficult because state funding is in jeopardy. They are losing money from the State. It is important that they see the continuation budget of 7% on current expense to maintain programs as they presently exist. They have also request an 11% increase for an expansion budget for current expense to do some things that are very important. The first priority in the expansion budget is to reduce class size in the elementary grades. They are requesting 25 additional teachers at the elementary school level. Dr. Register said they have some very significant facility needs in the school system and have requested $1.5 million in annual capital improvements on an ongoing basis to maintain the buildings they presently have. They asked the board’s consideration at the board’s earliest convenience of a long-range facilities funding plan for the Iredell-Statesville Schools and also for the Mooresville Graded School District. Dr. Douglas Eason - Introduced his board members who were present: Marvin Norman, Frank Fields, Alice Stewart, John Douglas, and Larry Williams, Business Manager for MCC. A report has been given to the board of their needs. Appreciates the board’s help in many ways. MCC serves the population from 18 and up. They had 285 people receive the GED credential last week, 245 receive AA degrees and other degrees, and graduated 32 RN’s on Saturday night. Thanked the board for the dollars given to help Iredell County obtain its goals and hoped the board will look favorable upon their requests. Larry Harvey, speaking in behalf of Jeff McKay, Greater Statesville Development Corporation - Thanked the group for its support this past year. As GSspC and the SI Chamber has worked closely together. Stressed county unity. Looking forward to working together in the future on industrial development and the educational process as well. Homer Faulk, Mooresville-South Iredell Chamber of Commerce - Just wanted to "second" everything that Larry Harvey said. There is a good feeling in Iredell County now with the two development groups working together and meeting with the county commissioners and assuring that we are accountable. Mr. Faulk said they have asked for more funds this year and hope the request will be honored. Competition in the last three years has become fierce as much as three times, Faulk said. he attributes that to recession and other things. He assured the board they will make Iredell County heard from in the future. Chairman Haire commended both development corporations for YUN 4 i999 129 JUN 43 their spirit of cooperation and working together, which is one step forward. 393 Jo-Anne Findt, Information and Referral ~- Gave an overview of what her agency does and how it helps in the community. Bettie Davis: Represents a group called BASIC, Better Alternatives for South Iredell’s Children. They joined together because they are discontent with the policies governing student assignment in the various schools. BASIC believes the growing discontent signals a definite for change in pupil assignment policy. BASIC would like to explore avenues for change. Wants student exchange between the two school systems. Tim Pickett - N. C. Forestry Service - The forestry service has been in Iredell County since 1947. He thanked the board for its past support. He mentioned the Southern Pine Beatles and has requested additional personnel and hopefully they will come on board soon to assist with this problem. He also addressed the fire hazards. If the time arises they need to come back for more funds, he would appreciate if the board would hear hin. Mr. Pickett would like to come back and explain the forestry service’s role in the community as it is often confused with other agencies in the county. Danny Collins - Ebenezer PTA ~- Thanked the board for the funding for the schools and recommended the 7% request by Iredell- Statesville Schools. Ron Matthews - Alan D. Rutherford PTA - A parent with a child at ADR and who will be enrolling in Wayside School. He is president of ADR PTA. He requested that the board honor the 7% increase in school funding, requested the additional 25 teachers for the elementary classes, and a bond issue for capital projects. Karen Arrington - Harmony Elementary PTO and volunteer at Harmony - Encouraged the board to support the extended budget for Iredell-Statesville School System. Becky Freeze - PTO President at Celeste Henkel - Parent of a rising second grader at Celeste Henkel and a rising seventh grader at West Middle School. She does volunteer work at Celeste and is PTO president and has seen the need for much improvement. Thinks they need better facilities and few pupils in each classroom. Asked that the budget requests for the schools be approved to allow the schools to keep up with new programs and upgrade the facilities. Alice Southerland - Shepherd’s Elementary School - Speaking for Ben Wood. She is vice president for PATS at Shepherd’s School. Asked for the Board’s support for major repairs. Needs to keep the funding and need additional funding. Shepherd’s need air conditioning, bigger and better classrooms, bigger resource room, a place where the children can have art and music, etc. They have five teachers working on rotating basis in two small cubbies located in the back of the library. Need additional parking spaces. Asked the board’s support, if it means raising taxes. Lloyd Madison - East Iredell STPA. Supports the continuation budget of 7% and strongly supports and agrees that the highest priority is to improve instructional services to students. Hiring 25 additional teachers is recommended. Support the funding requested for staff development. Support the request for additional funding for materials. Supports pay increases to teachers identified as dedicated to providing quality education for the students. Supports a long- range facility plan. Donna Wike - representative of East Iredell Elementary School. Request improvement in the facilities. Requested that the board 130 approved the expansion budget. Bill Long, chairman of Iredell County-Statesville Board of Education - Iredell County ranks 21st largest school system out of 128 in the state and the funding level is 90 out of 128 systems. State funding keeps going away. The request for 7% continuation budget is very conservation. The request for 11% for expansion budget of $1,074,000, a little over 90% of that is going direct to instruction. The board of education has a goal to reduce class size. He requested that the board address facility needs at another time. Regarding the relationship between Mooresville and Iredell- Statesville Schools, he feels the relationship has never been better. He respects the Mooresville School System and thinks the dialogue has never been better. Regarding the student exchange, he said they have 30 requests for people to move from ISS to Mooresville system. Sixteen of those were denied and 14 accepted. They are working now on what to do about the tax situation and will continue to work together. The school system needs the County Commissioners’ funding and they need it desperately. Rita McKenzie - Cool Spring Elementary - Parent of two children at Cool Spring. She and her husband support the expansion budget for the IS School System. Millie Milam - Director of Sylvan Learning Center in Statesville. Parent of two children, second grader at Northview and PTO president for next year. Sixth grader at Statesville Middle School. Former teacher with over 20 years experience. Needs the support of the county commissioners. Wants 7% and for the board to look at the facility plan. Jerry Myer - Addressed overcrowding of the schools. Wants schools brought up to a standard level. Thinks the schools are a deterrent to home buyers in the county. Pam Liner - In favor of mutual exchange in the southern end of the county. Speaking for Liz Dare and Roger Allen as well. Gave a history of the mutual exchange. Paul Sweeney - Recommended 7% increase to be approved by the county commissioners and a bond referendum for capital needs. Tom Onsrud - Troutman Elementary School. Said the county was in the top 16% in wealth in the state but is the bottom half of the state level in school funding. Children are selling items to purchase basic supplies. Will Fanjoy - N B Mills PTO president and a member of Iredell Citizens for Education - In favor of the funding for the schools. Has two children in the public school system. Urges the board to fully fund the budget requests and the capital improvement requests. We are the 21st county in size and 90th in funding. Give the school system what they request and then hold them accountable for improved schools. Yates Bumgarner - Supports budget expansion. Speaks as a parent and a citizen. Has two children at Cool Spring School and hopes the board will support the budget expansion for the school system. Bumgarner and his wife volunteer in the school and think they have some fine people working with the children. Teresa Kutteh - Thanks for the funding for the Iredell Developmental Day Care Agency that serves severe and profoundly handicapped. As a parent of two children in the Statesville- Iredell System and one who will start in 1994, encourages the commissioners to support the budget as has been presented. JUN 1 1993 131 iWUN 4 1993 Especially like to support the extra 25 teachers that is recommended by the schools. It makes a difference in being no combination class and no classes starting school with 27 or 28 pupils on roll. She asked the board to think positively about the long-range planning for the schools. Rhea Lippard - Represents Central Elementary School. She is volunteer coordinator and also parent counsel member and coordinator for parent care which is an advocacy program in Iredell County for children with special needs. She is in support of the extended budget and also of the long- term facility plan. Melinda Payne - Central Elementary - PTO president for 93-94. She is substitute teacher and a volunteer. Has three children, 10, 7, and 2. Asking that the board give great consideration and adopt the regular budget and support the extension budget in order to reduce class size and add additional teaching staff and fund the reading recovery Chapter 1 programs. She is in favor of the long range facility plan and thinks it should be voted on this fall. Jeff Watt - PTO officer at Central Elementary School. He is concerned about business people moving to town and living in other counties so their children could go to other schools rather than Iredell’s. Neil Furr - Fifth Street Shelter. Provides shelter to homeless people. The only agency that provides safe and secure and confidential shelter to women in danger. Provide holiday meals. Linda Buckbee - West Iredell Middle School - president of PIE. They have a hard working group of teachers, parents, and students. She encourages the board to support the proposed budget and the long range facilities plan. Annie Niblock - As a parent from Cool Spring, this is the best place to have a family and she wants the county commissioners to fund the expansion budget by the school board. Scott Neely: Spoke on behalf of the Parents Renaissance at Statesville High School. Parents urge the commissioners to fully fund the expansion budget as presented. Eddie Guy - He asked the board to hold the line on the schools. Don’t spend more of the taxpayers’ money. Carol Hoover - Pressly PTO - As a business person and an active volunteer and vice president of the Division of Education for the Greater Statesville Chamber of Commerce. Supports the proposed operating budget as well as the long range facility plan. Collen Buckhower, Co-President of Pressly School PTO. Two children in the school system, a volunteer and substitute teacher and taxpayer. Asked the board to support the expansion plan and long-range facility plan. Sherry Thompson - Mt. Mourne PTA - As a citizen in South Iredell, she would like to thank the teachers and educators. The conditions are very stressful and very crowded. She urged the board’s approval of the continuation and expansion of the budget and the financing plan recommended by the school board with an early fall referendum. No name - Parent of a 5th Grader at Harmony and a five-year old boy. Minister of 1400-member congregation of Baptist. He would be glad to pay more taxes to go to the schools. 132 Joanne Dalton - She asked the board to pass the budget expansion request and to support the bond referendum. John Yutzy - Member of BASIC. Wants all children to be going to the same school system. He addressed the long distance from South Iredell to the county school when they could be going to the Mooresville Schools. Long bus ride. Not time to spend in extra- curricular activities. Dangerous for children to drive on I-77. Requested repairs to be made in the schools. John Aiken - Represents his father and wife regarding the school system. He supports all increases requested by the schools. He supports mutual exchange. Mike Allison - A lot of the issues that have come up tonight should be handled between the two school boards. The two boards are working on these things. Is in favor of the expanded budget. Member of the Iredell-Statesville Parent Counsel. Support the facilities plan completely. Steve Ingram - Representing Monticello and NB Mills Schools. Wholeheartedly support a bond referendum and expansion budget to update the education system in Iredell County. Leah Elkins - Approves the expanded budget and the bond referendun. Terry Helms - East Iredell - For the schools’ requests. Lena Grady - West Middle and West Iredell High School - Has a daughter at West Middle and West Iredell. Asks the board to support the proposed budget for the schools. Denise Moose - Ask the board to support the special needs program. Schools need a lot more money for special needs kids. John Crowley - Have two children at Mt. Mourne Elementary. He supports the expansion programs of the school budget. Chairman Haire inquired if anyone else wished to speak on the budget. No one else spoke and the hearing was closed by Chairman Haire at 9:15 p.m. Commissioner Stewart said she wanted to commend the children on their behavior during the meeting this evening. OLD BUSINESS - None NEW BUSINESS - None MANAGER’S REPORT - None EXECUTIVE SESSION - PERSONNEL: MOTION from Commissioner Madison to enter executive session to discuss personnel matters. VOTING: Ayes - 5; Nays - 0. MOTION to adjourn from executive session from Commissioner Madison. ADJOURN: MOTION from Commissioner Madison to adjourn. Hb ce. eee approveD: G@//S/ 93 WUN- 4 1999 133 WUN IA « IREDELL COUNTY BOARD OF COMMISSIONERS JUNE 10, 1993 MINUTES The Iredell County Board of Commissioners met in Regular Session on June 10, 1993, 6:00 p.m., for a budget work session. The meeting was held in the County Commissioners’ Meeting Room of the Iredell County Government Center, 200 South Center Street, Statesville. The meeting was changed from the South Wing Conference Room because of the power outage that caused damage in the Annex Building. Those present for the meeting were: Sara K. Haire, Chairman David A. Boone, Vice Chairman Diane M. Hamby Alice M. Stewart Absent: C. Douglas Madison, Jr. Staff present: Joel Mashburn, County Manager Susan G. Blumenstein, Director of Finance and Administrative Services Alice Fortner, Clerk to the Board Chairman Haire called the meeting to order. Mrs. Blumenstein distributed the report on the Justification of Telephones requested by Commissioner Boone. Chairman Haire suggested that the board members take it home and study it over the weekend and talk about it on Tuesday. SOLID WASTE ENTERPRISE FUND: Mr. Ron Weatherman, Solid Waste Supervisor, was present to review this budget with the board. Regarding the capital expenditures proposed in the budget, a street flusher is being requested. $300,000 is for a transfer station at Love Valley and an improved facility at Mooresville, with assistance from the Town of Mooresville. There is need to address the Mooresville station this year and the transfer station in the Love Valley area. Chairman Haire questioned the $6 charge made when people bring trash to the landfill in a pick-up. The fee is not collected at the site, but people are billed for it. Mr. Weatherman said it would take an additional person at the Mooresville Transfer Station in order to take cash for payment of the $6 charge. The Mooresville Station is open seven days a week. Chairman Haire inquired about a volume credit. L. Gordon’s annual fee for landfill use is $300,000. This is for the "fluff" that is brought to the landfill out of car seats, etc., from Gordon’s. The EPA and OSHA requires the fluff to be wet, and the water makes the fluff weigh more, which makes it more expensive to landfill. It was brought out that this is a product that is not generated in Iredell County. Chairman Haire asked if the landfill officer was busy all the time. Mr. Mashburn said he was very effective in his job. Commissioner Haire said she thought he could be called upon to police the junk yard ordinance. Mr. Weatherman said the officer already works with the health department. Chairman Haire said she gets a lot of calls about junk. Mr. Mashburn said he felt that the budget fairly represents the needs for next year. If a program of collections is begun at Mooresville Transfer Station, it will take another person. Chairman Haire inquired how many tickets are written at the 134 transfer station. Mr. Weatherman said he would get that information for Mrs. Haire. It will take six months to close the old landfill. The EPA and Federal Government will look at a 30-year commitment from the county for this property. Mrs. Blumenstein passed out some information concerning the commercial landfill fee, which is recommended at a lower figure than originally included in the budget. These latest figures are based upon the volume that was estimated by Municipal Engineering Company. They are estimates because there is not history on the amount that will be generated. The recommended fee for this year is $27 per ton for commercial solid waste. Commissioner Boone said his problem is the same problem that it has always been, the household assessment. It is a tax. The fee is not based on usage. It has no relationship to the use of the landfill, Boone said. He said he thought the county should go with a strict user fee schedule. Commissioner Hamby inquired about the closure cost for the old landfill. She asked what can you do with an old landfill. Mr. Mashburn replied that the slope will not make the land conducive for use as athletic fields. One thought had been to fly model airplanes. There is some land in the flood plain that would be good for athletic fields, but it would require a road. The land would not be good for a road bed. They are planning to plant part of the area in pines. It was suggested that the board meet at 4:00 p.m. on Tuesday, June 15, 1993, to tour the new solid waste station facilities. A reception is planned for the opening of the new solid waste station on July 16, 1993. Mr. Weatherman said the contractors who built the new solid waste station are paying for the food. Approximately 300 people are expected to attend from across the state to see the Iredell County Solid Waste Station, which is an outstanding facility in North Carolina. A lot of other counties’ representatives are expected to attend. STRAW VOTE MOTION from Commissioner Hamby to adopt the proposed fee of $27.00 per ton for Commercial Waste, $13 per ton for Tub Grinding, $8 per ton for Demolition, $100 per ton for Asbestos (friable), $27 per ton for Asbestos (nonfriable), $18 each for Household assessments, and $9 each for Elderly Exemptions. VOTING: Ayes - 3; Nays - 1 (Boone). Boone said his vote was No because of the household fee being included. Commissioner Stewart asked if these figures have been discussed with Mr. Madison who is not at the meeting this evening. Commissioner Boone said he had received a lot of calls for charging home owners for what is classified as construction waste. Some of the home owners seem to think that carpet and other items such as this should be included in the home owners solid waste fee. Mr. Weatherman said the code states that household garbage is waste accumulated in the daily activities of the home. This does not include yard waste and old furniture, swing sets and tricycles. EMERGENCY COMMUNICATIONS: The board discussed the 911 systen. There is $250,000 budgeted for the repayment of the money advanced to the 911 Enterprise Fund from the General Fund. Mrs. Blumenstein said the fee will be reduced to 73 cents a month starting in January 1994. It will remain 73 cents until the loan is repaid. After the loan is repaid, the fee will drop to whatever the operating cost is. JUN 10 1999 135 JUN 1¢ The road signs will be paid out of this Enterprise Fund. Mrs. Betty Dobson will keep up with all road signs. The house numbering will be done with the assistance of the mapping department. The whole project is to be completed by December 1993. HEALTH CARE BENEFITS: The Internal Service Fund for transfer from General Fund for health care benefits. It is anticipated that the Wellness Program will be resumed this year. Insurance is $160 for an individual employee. FIRE SERVICE DISTRICT: Mrs. Blumenstein said recommendations were received from the Fire District commission and no changes were made this year. Commissioner Boone said the budget was pretty straightforward and the rate is being recommended at 2.75 cents this year. He said a fund balance is to be used for departments planning to purchase a truck so they will not have to go in debt to purchase a truck when it is needed. Chairman Haire said the air compressor contributed by Ingersoll-Rand is here. East Alexander’s rate will be 4.5 cents. Shepherds will be 3 cents Mt. Mourne will be 2.75 cents. RECREATION PARKS FUND: $35,500 from General Fund for the Parks Fund. At the end of next fiscal year the fund will be $200,000. This fund will be amended just as soon as the 1992-93 fiscal year is closed out to include the fund balance in the Recreation Parks Fund. The recreation board has not had much luck in establishing a committee to find park land, Commissioner Hamby reported. CAPITAL RESERVE FUND: $1,250,000 from General Fund to Capital Reserve Fund Ordinance allows the expenditure for construction, land, and water and sewer. This comes before the board before being spent. Last approval was the Capital projects for equipment at the health department. SCHOOLS CAPITAL PROJECTS FUND HOSPITAL RESERVE FUND: This is the Lowrance Funds which now has $237,000, of which $215,000 is earmarked for the Town of Mooresville as recommended by the Lowrance Escrow Funds Committee and appropriated by the county commissioners. HEALTH DEPARTMENT CAPITAL PROJECTS FUND: There is still a $26,402 balance in this account. Additional electrical work was approved. CAPITAL PROJECTS AND EQUIPMENT: The landfill overspent on the baler and on the professional services. Commissioner Stewart inquired about the bond for the baler building. Mr. Mashburn said this runs $200 a day in liquidated damages that comes to the County. The budget ordinance will be prepared with all the recommended changes made by the board during the budget work session and will be on the agenda for June 15, 1993. ADJOURN: MOTION from Commissioner Stewart to adjourn the meeting at 9:15 p.m. Next meeting scheduled for June 15, 1993, 4:00 p.m., the Board will tour the new solid waste station, 6:00 p.m., regular meeting of the board, County Commissioners’ Meeting Room, Iredell County Government Center, 200 South Center Street, Statesville, NC. 136 APPROVED; G/N, fb 2 yy ff a A f / 4f ‘ - thi 6£._/ ‘ Sy telnet. c Clerk to the Board JUN 10 1993 137 JUN” 9 1003 IREDELL COUNTY BOARD OF COMMISSIONERS MINUTES JUNE 8, 1993 The Iredell County Board of Commissioners met in Regular Session for a Budget Workshop on Tuesday, June 8, 1993, South Wing Conference Room, Iredell County Government Center, 200 South Center Street, Statesville, NC. Those present for the meeting were: Sara K. Haire, Chairman David A. Boone, Vice Chairman Diane M. Hamby C. Douglas Madison, Jr. Alice M. Stewart Staff present: Joel Mashburn, County Manager Susan G. Blumenstein, Director of Finance and Administrative Services Alice Fortner, Clerk to the Board Chairman Haire called the meeting to order and asked the County Manager to proceed with the budget deliberations. REGISTER OF DEEDS: Mrs. Brenda Bell was present to discuss her budget. She has six full-time positions and one half time person. She is requesting one additional full time person, which would be $18,771, including fringe benefits. Commissioner Stewart inquired if the FAXing equipment increased the work load. Mrs. Bell said that it cut down on the postage. Commissioner Madison said he visited a lot of the Register of Deeds’ offices in his business and thought Iredell County had a department it could be proud of. STRAW VOTE: MOTION from Commissioner Stewart to give this department the full-time position instead of the half-time position, because she thinks the department warrants having that position. VOTING: Ayes - 5; Nays - 0. HEALTH DEPARTMENT: Mr. Bill Mashburn said some changes were made in his budget when he met with the county manager. The two new positions he is requesting is the case manager in Preventive Health and medical assistant. There is a tremendous increase in sexually transmitted diseases, Mr. Bill Mashburn said. The medical assistant position would allow the tranfer of State funds that are required to increase the WIC program, which is federally funded. This program helps to ensure that pregnant women receive proper nutrition. Commissioner Boone said these programs never save money. Bill Mashburn said this is a part of the plan to lower the infant mortality rates. Commissioner Madison said he cast a dissenting vote on the budget because a cost of living raise was not included in the budget. He did not understand that the department heads were requested by the county manager not to include a salary increase in their budgets. Mr. Bill Mashburn said they were enjoying the new facility. They are able to have clinics inside the health building. SOCIAL SERVICES: Mr. Don Wall said there was a reduction in 138 the Medicaid line item. They eliminated 30 filing cabinets because of the used ones from Clerk of Court’s offices. Mr. Mashburn’s recommendation was for the new positions and is based on the State and federal government both putting their share in for these positions as well. Mr. Wall said that 95% of his budget is mandatory by state and federal government. Commissioner Stewart said the Social Services Board went over the budget before it came to the county commissioners. She said Mr. Wall budgets very closely. The board discussed the mandated programs in this department and countywide. Commissioner Boone asked for a breakdown on the various programs of the county that would show what percent was state, what percent was county, and what percent was federal. Commissioner Boone also inquired about the travel budget which is $78,650. Mr. Wall said it was increased on the basis of the new positions. There was more travel than was anticipated in this year’s budget, he said. The board discussed the day care funds, which is close to $1 million. The county does not put any money in the day care. Commissioner Boone said the Great Society is hurting people and making people dependent. He thinks the welfare programs harm society rather than help people. Commissioner Stewart discussed the JOBS program. She said Iredell is the largest participant in the JOBS program in the state. Mr. Wall said some people get jobs and get off welfare. The same people are not served all the time. ECONOMIC DEVELOPMENT: Mr. Mashburn reviewed the economic develpment budget with the board. Both economic development groups have increased their requests to $60,000 each. Regarding the Carolina Transportation Compact amount of $12,500, Cmmissioner Stewart said she felt like after having attended the last meeting, the group really is floundering. They want to move on to a transportation authority and they don’t have the support of Mecklenburg County to do this. She did not think it was going to put the county in any better position or do any more for the county. She did not think this was money that is well spent for the county. It was the consensus of the board to leave it as it is. Carolinas Partnership. Commissioner Stewart said she thought they should be given another year. Statesville Airport. A commitment was previously made for the funding level on the airport. Commissioner Boone inquired what the development corporations were planning to do with the additional money for which they asked. Mr. Mashburn said it would be used to assemble packets of information for prospective industrial clients, as well as for audio-visual aids, for entertainment for clients and for travel. Commissioner Boone said the thought $50,000 should be allocated instead of $60,000. He thought the City of Statesville should contribute toward the industrial development. Commissioner Madison said if the board goes with the $60,000, it should be made very clear that Statesville and Mooresville JUN 8 1999 139 JUN 0 , needed to made a commitment to the development corporations as well. Mrs. Blumenstein said she received copies of both chambers budgets. STRAW VOTE MOTION from Commissioner Madison that the board commit $50,000 each to the Statesville Development Corporation and to the Mooresville/South Iredell Chamber of Commerce for economic development, and appropriate a $20,000 Contingency for economic development for their additional funding request. Get commitments from Statesville and Mooresville for additional funding of $10,000 each. This $20,000 is not to be appropriated to the two agencies unless it is matched by the Town of Mooresville and the City of Statesville. VOTING: Ayes - 5; Nays - 0. The board and staff then discussed General Governmental, Special Appropriations, and the Debt Service Schedule. Commissioner Boone asked Mrs. Blumenstein to prepare a schedule of departments broken down into State, Federal, Fees, Local, for the little budget book that Mrs. Blumenstein prepares each year after the budget is adopted. The board discussed mandated programs briefly. ADJOURN: MOTION from Chairman Haire to adjourn at 8:30 p.m. Next meeting scheduled for June 10, 1993, 6:00 p.m. a. eh Sm ie Clerk to the Board APPROVED; ke fi F2 140 IREDELL COUNTY BOARD OF COMMISSIONERS JUNE 10, 1993 MINUTES The Iredell County Board of Commissioners met in Regular Session on June 10, 1993, 6:00 p-m., for a budget work session. The meeting was held in the County Commissioners’ Meeting Room of the Iredell County Government Center, 200 South Center Street, Statesville. The meeting was changed from the South Wing Conference Room because of the power outage that caused damage in the Annex Building. Those present for the meeting were: Sara K. Haire, Chairman David A. Boone, Vice Chairman Diane M. Hamby Alice M. Stewart Absent: C. Douglas Madison, Jr. Staff present: Joel Mashburn, County Manager Susan G. Blumenstein, Director of Finance and Administrative Services Alice Fortner, Clerk to the Board Chairman Haire called the meeting to order. Mrs. Blumenstein distributed the report on the Justification of Telephones requested by Commissioner Boone. Chairman Haire suggested that the board members take it home and study it over the weekend and talk about it on Tuesday. SOLID WASTE ENTERPRISE FUND: Mr. Ron Weatherman, Solid Waste Supervisor, was present to review this budget with the board. Regarding the capital expenditures proposed in the budget, a street flusher is being requested. $300,000 is for a transfer station at Love Valley and an _ improved facility at Mooresville, with assistance from the Town of Mooresville. There is need to address the Mooresville station this year and the transfer station in the Love Valley area. Chairman Haire questioned the $6 charge made when people bring trash to the landfill in a pick-up. The fee is not collected at the site, but people are billed for it. mr. Weatherman said it would take an additional person at the Mooresville Transfer Station in order to take cash for payment of the $6 charge. The Mooresville Station is open seven days a week. Chairman Haire inquired about a volume credit. L. Gordon’s annual fee for landfill use is $300,000. This is for the "fluff" that is brought to the landfill out of car seats, etc., from Gordon’s. The EPA and OSHA requires the fluff to be wet, and the water makes the fluff weigh more, which makes it more expensive to landfill. It was brought out that this is a product that is not generated in Iredell County. Chairman Haire asked if the landfill officer was busy all the time. Mr. Mashburn said he was very effective in his job. Commissioner Haire said she thought he could be called upon to police the junk yard ordinance. Mr. Weatherman said the officer already works with the health department. Chairman Haire said she gets a lot of calls about junk. Mr. Mashburn said he felt that the budget fairly represents the needs for next year. If a program of collections is begun at Mooresville Transfer Station, it will take another person. Chairman Haire inquired how many tickets are written at the WUN 10 1993 141 transfer station. Mr. Weatherman said he would get that information for Mrs. Haire. It will take six months to close the old landfill. The EPA and Federal Government will look at a 30-year commitment from the county for this property. Mrs. Blumenstein passed out some information concerning the commercial landfill fee, which is recommended at a lower figure than originally included in the budget. These latest figures are based upon the volume that was estimated by Municipal Engineering Company. They are estimates because there is not history on the amount that will be generated. The recommended fee for this year is $27 per ton for commercial solid waste. Commissioner Boone said his problem is the same problem that it has always been, the household assessment. It is a tax. The fee is not based on usage. It has no relationship to the use of the landfill, Boone said. He said he thought the county should go with a strict user fee schedule. Commissioner Hamby inquired about the closure cost for the old landfill. She asked what can you do with an old landfill. Mr. Mashburn replied that the slope will not make the land conducive for use as athletic fields. One thought had been to fly model airplanes. There is some land in the flood plain that would be good for athletic fields, but it would require a road. The land would not be good for a road bed. They are planning to plant part of the area in pines. It was suggested that the board meet at 4:00 p.m. on Tuesday, June 15, 1993, to tour the new solid waste station facilities. A reception is planned for the opening of the new solid waste station on July 16, 1993. Mr. Weatherman said the contractors who built the new solid waste station are paying for the food. Approximately 300 people are expected to attend from across the state to see the Iredell County Solid Waste Station, which is an outstanding facility in North Carolina. A lot of other counties’ representatives are expected to attend. STRAW VOTE MOTION from Commissioner Hamby to adopt the proposed fee of $27.00 per ton for Commercial Waste, $13 per ton for Tub Grinding, $8 per ton for Demolition, $100 per ton for Asbestos (friable), $27 per ton for Asbestos (nonfriable), $18 per ton for Household assessments, and $9 per ton for Elderly Exemptions. VOTING: Ayes - 3; Nays - 1 (Boone). Boone said his vote was No because of the household fee being included. Commissioner Stewart asked if these figures have been discussed with Mr. Madison who is not at the meeting this evening. Commissioner Boone said he had received a lot of calls for charging home owners for what is classified as construction waste. Some of the home owners seem to think that carpet and other items such as this should be included in the home owners solid waste fee. Mr. Weatherman said the code states that household garbage is waste accumulated in the daily activities of the home. This does not include yard waste and old furniture, swing sets and tricycles. EMERGENCY COMMUNICATIONS: The board discussed the 911 systen. There is $250,000 budgeted for the repayment of the money advanced to the 911 Enterprise Fund from the General Fund. Mrs. Blumenstein said the fee will be reduced to 73 cents a month starting in January 1994. It will remain 73 cents until the loan is repaid. After the loan is repaid, the fee will drop to whatever the operating cost is. 142 The road signs will be paid out of this Enterprise Fund. Mrs. Betty Dobson will keep up with all road signs. The house numbering will be done with the assistance of the mapping department. The whole project is to be completed by December 1993. HEALTH CARE BENEFITS: The Internal Service Fund for transfer from General Fund for health care benefits. It is anticipated that the Wellness Program will be resumed this year. Insurance is $160 for an individual employee. FIRE SERVICE DISTRICT: Mrs. Blumenstein said recommendations were received from the Fire District commission and no changes were made this year. Commissioner Boone said the budget was pretty straightforward and the rate is being recommended at 2.75 cents this year. He said a fund balance is to be used for departments planning to purchase a truck so they will not have to go in debt to purchase a truck when it is needed. Chairman Haire said the air van contributed by Ingersoll-Rand is here. East Alexander’s rate will be 4.5 cents. Shepherds will be 3 cents Mt. Mourne will be 2.75 cents. RECREATION PARKS FUND: $35,500 from General Fund for the Parks Fund. At the end of next fiscal year the fund will be $200,000. This fund will be amended just as soon as the 1992-93 fiscal year is closed out to include the fund balance in the Recreation Parks Fund. The recreation board has not had much luck in establishing a committee to find park land, Commissioner Hamby reported. CAPITAL RESERVE FUND: $1,250,000 from General Fund to Capital Reserve Fund Ordinance allows the expenditure for construction, land, and water and sewer. This comes before the board before being spent. Last approval was the Capital projects for equipment at the health department. SCHOOLS CAPITAL PROJECTS FUND HOSPITAL RESERVE FUND: This is the Lowrance Funds which now has $237,000, of which $215,000 is earmarked for the Town of Mooresville as recommended by the Lowrance Escrow Funds Committee and appropriated by the county commissioners. HEALTH DEPARTMENT CAPITAL PROJECTS FUND: There is still a $26,402 balance in this account. Additional electrical work was approved. CAPITAL PROJECTS AND EQUIPMENT: The landfill overspent on the baler and on the professional services. Commissioner Stewart inquired about the bond for the baler building. Mr. Mashburn said this runs $200 a day in liquidated damages that comes to the County. The budget ordinance will be prepared with all the recommended changes made by the board during the budget work session and will be on the agenda for June 15, 1993. ADJOURN: MOTION from Commissioner Stewart to adjourn the meeting at 9:15 p.m. Next meeting scheduled for June 15, 1993, 4:00 p.m., the Board will tour the new solid waste station, 6:00 p.m., regular meeting of the board, County Commissioners’ Meeting Room, Iredell County Government Center, 200 South Center Street, Statesville, NC. MUN 3 0 1999 143 14 UN 40 1993 , he. it a Meas Clerk to the Board w/, J APPROVED; “/0/%3 IREDELL COUNTY BOARD OF COMMISSIONERS MINUTES JUNE 15, 1993 The Iredell County Board of Commissioners met in Regular Session on Tuesday, June 15, 1993, 6:00 p.m., County Commissioners’ Meeting Room, Iredell County Government Center, 200 South Center Street, Statesville, NC. Those present for the meeting were: Sara K. Haire, Chairman David A. Boone, Vice Chairman Diane M. Hamby C. Douglas Madison, Jr. Alice M. Stewart Staff present: Joel Mashburn, County Manager William P. Pope, County Attorney Alice Fortner, Clerk to the Board Susan G. Blumenstein, Director of Finance and Administrative Services Jerry T. Lundy, Director of Planning and Development Carson Fisher, Staff Engineer Carolyn Harris, Personnel Director Brent Weisner, Tax Assessor CALL TO ORDER: Chairman Haire INVOCATION: The Reverend Doctor Tom Miller, Pastor Forest Park Presbyterian Church Statesville, NC PLEDGE OF ALLEGIANCE ADJUSTMENT OF AGENDA Adjustments were made to the agenda based on recommendations from the county manager. APPOINTMENTS BEFORE THE BOARD BETTE DAVIS, BASIC: Mrs. Bette Davis represented BASIC (Better Alternatives for South Iredell Children). She was speaking about a better mutual exchange program between South Iredell students and the Mooresville School students. She said she thought it was imperative that the dispute regarding where the children went to school should be resolved. She said they needed the cooperation of the county commissioners. Commissioner Boone said he was always in favor of freedom of choice as long as there is space available for transfer. He said when he attended Statesville High School, there was free exchange between Statesville and Iredell County schools. He also said the decision for these matters rests with the boards of education and not the county commissioners. He further said that choice also should include children attending private schools and parents should be given tax credits. Chairman Haire said she has the same position as Mr. Boone. Her position on freedom of choice has been well known for some time. Commissioner Hamby asked why BASIC feels they have to come to this board if this is a school board matter. Chairman Haire said the county commissioners entertain anyone who wishes to come and speak on a public matter. Commissioner Madison said he would not belabor the point but would like to say, "Ditto, ditto," from his standpoint. BUN 15 1955 145 JUN 15 1993 ADMINISTRATIVE MATTERS RELEASES AND REFUNDS FOR MAY 1993: Mr. Weisner said he has reviewed these releases and refunds and finds them in order. He requests the board’s approval. MOTION from Commissioner Stewart to approve the releases and refunds for the month of May 1993, as requested by Mr. Weisner. VOTING: Ayes - 5; Nays - 0. The following is the list: COUNTY RELEASES Jerry & Shirley Hayden 3.00 Vance & Lajune Henry 3.00 James M. Poovey 9.21 W E Dejarnette 11.25 Michael Weinig Inc. 325.83 Howard Shoemaker, Jr. 90.03 Howard Shoemaker, Jr. 90.03 Howard Shoemaker, Jr. 89.60 TOTAL 621.95 ALEXANDER FIRE RELEASE FOR MAY W E DeJarnette Lead REFUNDS Kathy G. Campbell P. O. Box 99 Harmony, NC 28634 $12.00 Mary Beth C. Kennedy 112 N. Race Street Statesville, NC $54.26 Ellen Krise McDaniel Route 1, Box 111 Statesville, NC $55.94 Henry H. Nicholson, Jr. 1012 Kings Drive Charlotte, NC 28283 $30.56 Lonnie M. Owens Route 8, Box 16 Mooresville, NC $51.84 TOTAL REFUNDS $189.19 " SOLID WASTE 12.00 bd COUNTY FIRE #4 3.41 BUDGET AMENDMENT #44: Mrs. Blumenstein presented this amendment to the board. These funds are a pass-through from the State to the schools. The amount received from the Public School Building Capital was more than was budgeted. This was a grant. MOTION from Commissioner Madison to approve budget amendment #44 as presented by Mrs. Blumenstein, which is: 146 ADMINISTRATIVE MATTERS RELEASES AND REFUNDS FOR MAY 1993: Mr. Weisner said he has reviewed these releases and refunds and finds them in order. He requests the board’s approval. MOTION from Commissioner Stewart to approve the releases and refunds for the month of May 1993, as requested by Mr. Weisner. VOTING: Ayes - 5; Nays - 0. The following is the list: COUNTY RELEASES Jerry & Shirley Hayden 3.00 Vance & Lajune Henry 3.00 James M. Poovey 9.21 W E Dejarnette 11.25 Michael Weinig Inc. 325.83 Howard Shoemaker, Jr. 90.03 Howard Shoemaker, Jr. 90.03 Howard Shoemaker, Jr. 89.60 TOTAL 621.95 ALEXANDER FIRE RELEASE FOR MAY W E DeJarnette 1.25 REFUNDS Kathy G. Campbell P. O. Box 99 Harmony, NC 28634 $12.00 Mary Beth C. Kennedy 112 N. Race Street Statesville, NC $54.26 Ellen Krise McDaniel Route 1, Box 111 Statesville, NC $55.94 Henry H. Nicholson, Jr. 1012 Kings Drive Charlotte, NC 28283 $30.56 Lonnie M. Owens Route 8, Box 16 Mooresville, NC $51.84 TOTAL REFUNDS $189.19 " SOLID WASTE 12.00 ™ COUNTY FIRE #4 3.41 BUDGET AMENDMENT #44: Mrs. Blumenstein presented this amendment to the board. These funds are a pass-through from the State to the schools. The amount received from the Public School Building Capital was more than was budgeted. This was a grant. MOTION from Commissioner Madison to approve budget amendment #44 as presented by Mrs. Blumenstein, which is: JUN 15 1999 147 JUN 1 5 199, 10-349-65 Public School Building Capital increase 30,948 10-663-0760 Iredell Statesville/PSBC increase 30,948 VOTING: Ayes - 5; Nays - 0. HEALTH INSURANCE ADMINISTRATOR: Mrs. Carolyn Harris, Personnel Director, presented this to the board. In the past couple of years Canada Life has provided the group life insurance policy for the county. A proposal has been received from Companion Life Insurance Company to provide identical coverage at a lower rate. The proposal given the county is for a two-year period and would save the county approximately $8,800 over that two-year period. Companion Life is a stock company, a wholly owned subsidiary of Blue Cross/Blue Shield of South Carolina and was founded in 1970 with operations with 37 states. They have more than $21 million in assets and more than $4.1 billion of life insurance in force. They have earned an A rating with Best. Mrs. Harris feels comfortable with the company. All full-time employees (those working twenty hours or more per week) would have the $25,000 life insurance and AD&D. There is also a $5,000 dependent coverage that is available for purchase by the employee. The retirees will be able to keep a $10,000 coverage until age 65. Staff recommends the proposal from Companion Life to provide this life insurance for the county staff. MOTION from Commissioner Madison to approve Companion Life for life insurance carrier for the county employees. VOTING: Ayes - 5; Nays ~- 0. Mrs. Harris discussed the health insurance for county employees. Presently there is a self-funded plan which is administered by Blue Cross. A part of the package is stop loss insurance for specific and aggregate stop loss. Sometime ago the NcACC contracted with Sedwick James of the Carolinas to work with counties throughout the state to provide health insurance at lower cost to be able to give consultant and brokerage services as needed by the counties. The plan through the NCACC is also administered by Blue Cross. Until this year there was no program presented that saved money. The Association has been able to purchase reinsurance for the stop loss insurance that has been purchased through Blue Cross at a saving of 30%. In dollars that is $32,000 savings for the next fiscal year. Bruce Hill, senior consultant with Sedwick James, wrote a letter confirming that they have the same benefits that the county now has with Blue Cross, except for two differences: (1) A $75 deductible added to the plan that would be charged to anyone who is covered and goes to the emergency room unless that visit is the result of an accident or if they are not admitted when they go to the emergency room. A lot of people are using the emergency room as a doctor’s office, and this is a punitive method of trying to get employees to go to a physician rather than the emergency room. (2) Under the Association plan, cost-wise doctors will be reimbursed at 90%. Non cost-wise physicians will be reimbursed at 70%. Currently all doctors are paid at 80%. That is a cost savings measure. The majority of employees have cost-wise physicians, Mrs. Harris said. There would be no administrative procedure to switch. There would not have to be an enrollment since Blue Cross administers both plans. Staff recommends adoption of this plan with Sedwick James. 148 MOTION from Commissioner Stewart that Mrs. Harris’ recommendation be accepted and the county go with the Sedwick James self-insurance plan through the North Carolina Association of County Commissioners. VOTING: Ayes - 5; Nays - 0. ROAD NAMES: Mrs. Betty Dobson presented the board with the road names that have been approved by the Road Name Committee. MOTION from Commissioner Stewart to approve the list of road names as follows: Jonethel Drive: unnamed private drive off Sheffield Road (residents’ request) Spring Oaks Drive: Change private Crestwood Lane off Lockhard Circle (residents request) Carodell Lane: unnamed SR 2736 off Wallace Springs Road (residents’ request) Erastus Lane: change SR 1710 from Long Rad (residents’ request) Heavenly Drive: (18) change duplicate private Morrison Drive (suggested by public) Osborne Lane: (21) unnamed private lane off Austin Rd (suggested by committee) Witherspoon Lane: (25) unnamed private lane off Vision Rd (suggested by Committee) Cottontail Lane: (26) unnamed private lane off Vinson Rd (suggested by committee) Tower Drive: (35) change duplicate private Lakeview Drive off Parker Lake Loop (suggested by Committee) Delight Loop: (36) change duplicate private Lakewood Drive off Parker Lake Loop (suggested by public) Moonglow Lane: (123) unnamed private lane off Starlight Rd (suggested by Committee) Dusty Loop: (124) unnamed private loop off Mountaineer Drive (suggested by public) Mountaineer Drive: (125) unnamed private drive off Amity Hill Rd (suggested by public) Hurst Drive: (127) unnamed private drive off Tucker Rd (suggested by public) Flintlock Lane: (129) unnamed private lane off Shiloh Rd (suggested by committee) Jimmy Drive: (131) unnamed private drive off Shiloh Rd (suggested by public) Musket Lane: (132) unnamed private lane off Shiloh Rd (suggested by Committee) Diane Lane: (133) unnamed private lane off Sigmon Rd (suggested by public) Duplex Lane: (134) unnamed private lane off Sigmon Rd (suggested by committee) Hound Lane: (135) unnamed private lane off Sigmon Rd (suggested by committee) UN 1 1999 149 Wayne Drive: (136) unnamed private drive off Sigmon Rd (suggested by public) Palmer Lane: (137) change duplicate portion SR 2451 from Sigmon Rd (suggested by committee) Tree Lane: (138) unnamed private lane off Cornflower Rd (suggested by committee) Artist Lane: (139) unnamed private lane off Bethesda Rd (suggested by committee) Log Drive: (140) unnamed private drive off Bethesda Rd (suggested by public) McCoy Lane: (141) unnamed private lane off Bethesda Rd (suggested by public) Woodtop Lane: change private duplicate Crestview Ct off Woodhaven Dr (suggested by committee) Clint Drive: unnamed private drive off Longview Rd (suggested by public) The following names have been suggested by the Road Naming Advisory Committee and the Town of Harmony: City Cemetery Loop: change private duplicate Cemetery St. (suggested by Town of Harmony) John Deere Drive: change private Hunter Drive (suggested by public) VOTING: Ayes - 5; Nays - 0. DECLARATION OF SURPLUS PROPERTY: Mrs. Evie Caldwell reported to the board that two horses have been awarded to Iredell County by the Courts because of neglect of the animals. The horses have been in the care of the county since April 15, 1993, and their condition has improved. The horses need to be sold. Prior to selling the horses, the law requires that the animals be declared surplus property. Staff recommends a private negotiated sale for the animals. MOTION from Commissioner Madison to adopt the following resolution: WHEREAS, The County of Iredell has possession of the following items of personal property which is surplus to its needs and desires to dispose of same. NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of Iredell County that Evie D. Caldwell, Purchasing Agent, pursuant to the provisions of G. S. 160A-267 is hereby authorized to dispose of the personal property as listed for cash or good check by private sale, and the said Purchasing Agent is further authorized and directed to execute the necessary functions associated with this sale. VOTING: Ayes - 5; Nays - 0. 1993-94 BUDGET ORDINANCE: Mr. Mashburn said prior to the adoption of the budget, he wanted to discuss the changes made in the budget. The original budget presented was $48,629,323. The changes made to this point are: reduction in county commissioners’ travel ($7,218), reduction in manager’s telephone ($300), elimination of elections GIS computer system ($11,000), elimination of one part- time employee and the addition of one full-time employee for the Register of Deeds (increase $11,430), elimination of one of the two recommended inspectors in the Fire Marashal’s office ($46,355), 150 transfer from Enterprise Fund to Indirect Cost, Solid Waste Facility, carry-over of unspent funds from Mitchell Community College ($250,000 and matching with $250,000 recommended in 93-94 budget). These changes make the total budget $48,825,920, Mashburn said. DAVID M. GRIFFITH SALARY PLAN ADOPTED: Mr. Mashburn said the recommendation made to adopt the David M. Griffith study needs to be approved by the board. This study was included in the budget during the workshops. There needs to be official action and recorded in the minutes that the board approves this study. MOTION from Commissioner Madison to adopt the David M. Griffith Study and make it a part of our County Personnel Policy, effective July 1, 1993. VOTING: Ayes - 5; Nays - 0. ADOPTION OF 93-94 BUDGET: Commissioner Boone said he had one proposed amendment to the budget. On page 7 of the Budget Ordinance, Section 17, having to do with the Solid Waste Enterprise Fund. Request to eliminate "non- residential" in the fourth line, for $27 per ton for solid waste. Eliminate the sentence at the bottom that says "A Waste Disposal fee of $18 per real property household... ." This establishes the household availability fee, and then adjust the schedule at the bottom to reflect these changes. What that would do, Boone said, would charge the $27 per ton tipping fee on all weight deposited at the landfill and eliminate the household availability fee of $18. Chairman Haire asked if he would like to put this in the form of a motion, and Commissioner Boone said it was in the form of a motion. MOTION from Commissioner Boone to delete the household availability fee of $18 charged on the tax bills for every household and charge $27 per ton for all solid waste received at the landfill. In discussion of the motion, Commissioner Madison said he was very sympathetic with Mr. Boone’s remarks, but when the fee was set up two years ago, it was stated in would be a nightmare trying to collect and handle the problem as the solid waste comes into the landfill. Madison said if a more reasonable approach could be brought up, he would be glad to listen. He thought it would put the emphasis back on recycling and make it an availability fee. However, he is still waiting for a better idea. Commissioner Boone said it has been suggested that people be allowed to buy stickers for the vehicles used to bring solid waste to the landfill. It could be looked at over the coming year. VOTING ON MOTION: Ayes - 1 (Boone) Noes - 4 (Haire, Hamby, Madison, Stewart) Chairman Haire inquired if there were further questions about the budget ordinance before the board adopts. Commissioner Madison said he would like to make an amendment and would preface it by saying that we have had some discussions with the schools, but there seems to be an awful lot of frustration with the lack of communications among the school boards within the county and among the county commissioners. The state has cut the schools back and the federal government is cutting back, yet the schools come to the county and want the county to increase their budgets. I am not fully satisfied at this point that that’s what we need to do. I understand where they are coming from, and I want MUN 1 ivy 4 ¥ w/t 191 JUN 15 1993 to see education go forth in Iredell County. I want to see 4¢ funded properly, and I want to see us build the proper buildings and house the kids properly. I have probably done more talking in the last two years to try to achieve that goal than anyone around year. But I have not reached very much success with all the talking and fussing and carrying on that I have done. I would like to see us change the appropriations to the schools to match last year’s (92-93) appropriation levels, and take that same amount out of Fund Balance Appropriated. Mr. Mashburn said he had these figures on Current Expense. Current Expense for 92-93 per pupil was $720. What was assumed that we go back to the $720 per pupil and use 93-94 ADM numbers. If this is done, Iredell Statesville has 13,367 pupils, their appropriation would be $9,624,240. Mooresville’s ADM 3,082 would have an appropriation of $2,219,040. Mrs. Blumenstein said the totals in the Budget Ordinance total would be (including Mitchell Community College) $17,523,120 for schools, total General Fund expenditures $48,233,756. That would reduce Fund Balance Appropriated in Section 2 to $928,192. MOTION from Commissioner Madison that these changes be made. Commissioner Hamby inquired why these changes were being made. She said the school budget has not been discussed. Commissioner Madison said there has been no open discussion with the school boards and with the county commissioners. We continue to add on 5% per year, and he thinks it’s time to stop, regroup, and take a look at it, and say, "What are we going to do?" "Is this the best expenditure of the funds?" Last year we said we were going to fund it and hold them accountable. Madison said he asked two weeks ago at our meeting for certain financial information. I was promised by the school superintendents and all the folks here that I would have it. I haven’t heard a word from them related to that. I don’t feel comfortable adding 5% to somebody’s budget just because they say they need it. If they can come to us and justify it. We are going to take in ad valorem taxes this year of $21,651,000. We are going to pay out to schools $17,500,000, almost 90% of our taxes that we collect in ad valorem taxes are going back to the schools. I think we as a board need to hold them accountable. I make such a proposal and think we need to hold the line until we can get justification that additional expenditures are necessary and are going to improve the quality of education in Iredell County. We are not cutting them anything. We’re just not expanding any. We are holding the line with last year’s budget. Commissioner Boone said he would just reiterate what he has said for a long time. Spending for schools has increased tremendously over the past several years. At one time the County may have lagged behind. Even adjusting for inflation, the spending has doubled in the past ten years. We now rate 39 in per pupil spending out of 128 or 130 schools systems. We rank 30th out of the 100 county systems. As Mr. Madison noted, we spend most of our tax money for schools. We rank 27th from the top in the percentage of our tax money that goes to schools. We are in the top half in current expense funding now. What I hear is their main concern is in the capital expense area. The needs I hear talked about most often are capital needs. The school boards are proposing a bond issue to pay for those. In my opinion, what’s proposed would be a lot more than is needed. But there’s always a chance, and I think a very good possibility, if you but a bond issue on the ballot, the voters might defeat it. 102 Then the school systems would be left with nothing extra for capital improvements. If we adopted Mr. Madison’s amendment we would have fund balance to carry out some of the more critical capital needs. We could meet some of the capital needs without any increase in the tax rate and without further depleting our fund balance. Therefore I can support his amendment. VOTING: Ayes - 4 (Madison, Haire, Boone, Stewart); Nays - 1 (Hamby) The numbers changed by Commissioner Madison’s amendment were repeated by Mrs. Blumenstein. Commissioner Boone said the sheet distributed by Mrs. Blumenstein this evening reflected a decrease in telephone costs in the amount of $3,700. This is not reflected in the budget, but it is a reduction. Commissioner Stewart inquired how these new figures reflect the tax rate. Mr. Mashburn said the figures just increase the fund balance. The tax rate stays the same at 45 cents. Commissioner Stewart said if the tax rate stays 45 cents, where does that money go that was appropriated before in the budget. Mr. Mashburn said the funds stay in Fund Balance. It takes less from Fund Balance now to balance the budget, since the Board is not expending as much. Therefore, there will be more money left in Fund Balance. Mrs. Blumenstein said in the original budget in order to give the schools that much increase, staff appropriated $1.5 million out of fund balance. Since the money is not going to be given to the schools, that much money will not have to be taken from Fund Balance. Mr. Mashburn said the money is not "reserved" in Fund Balance. MOTION from Commissioner Madison to adopt the budget ordinance as amended as follows: BUDGET ORDIWANCE =- 1993 © 1994 IREDELL COUNTY, NORTH CAROLINA Be it ordained by the Board of Commissioners of Iredell County, North Carolina Section 1. The following amounts are hereby appropriated in the General Fund for the operation of the county Government and its activities for the fiscal year beginning July 1, 1993, and ending June 30, 1994, in accordance with the chart of accounts heretofore established for this County: County Commissioners 71,198 Administration 178,320 Personnel 99,545 Election 140,341 Finance 289,444 Tax Assessor 666,381 Tax Collector 245,545 Data Processing 236,873 Legal 64,000 Courts 203,618 Register of Deeds 363,780 Planning 203,618 Mapping 227,835 Inspections & Code Enforcement 661,642 Engineering 85,746 UN 15 1943 153 "JUN 1° 3 Maintenance - Public Buildings 604,400 Law Enforcement 2,911,059 Jail 973,820 Fire Marshal 233,110 Ambulance 1,870,424 Emergency Communications Op. & Mgr. 492,680 Animal Control 312,964 Health Administration 358,158 Preventive Health 1,471,379 Home Health 1,010,840 Environmental Health 430,680 Allied Health 193,235 Health Center - Facility Operation 469,492 Cooperative Extension Service 260,693 Veterans Service 70,499 Social Services Administration 10,007,405 Library 1,046,584 General Government 393,349 Special Appropriations 1,200,646 Contributions to Other Funds 1,250,000 Economic Development 335,465 Schools 17,523,120 Garage 136,847 Debt Service 432,260 Recreation 397,838 Iredell Youth Home 109,247 TOTAL EXPENDITURES - GENERAL FUND 48,233,756 Section 2. It is estimated that the following revenues will be available in the General Fund for Fiscal Year beginning July 1, 1993, and ending June 30, 1994: Taxes: Ad Valorem Current 21,651,000 Ad Valorem 700,000 Inventory Tax Reimbursements 1,581,680 Tax Collection Fees 120,000 Tax Penalties and Interest 200,000 Interest on Investments 320,000 Intangible Tax 1,080,000 Beer & Wine Tax 235,000 Local 1 Cent Sales Tax 5,016,165 1983 Local 1/2 Cent Sales Tax 2,682,155 1986 Local 1/2 Cent Sales Tax 2,682,762 ABC - 5 Cents Bottle Tax 22,900 Facility Fees 125,000 Health Department Revenues 2,229,623 Social Services Revenues 4,361,595 Other Revenues 4,297,684 Fund Balance Appropriated 928,192 TOTAL REVENUE - GENERAL FUND 48,233,756 Section 3. There is hereby levied a tax rate of $ .45 per One Hundred Dollars valuation of property listed for taxes as of January 1, 1993. Total property valuation for ad valorem taxes for 1993-94 Fiscal Year is estimated to be $5,001,422,367. The tax collection rate for Fiscal Year 1993-94 is estimated to be 96.2%. Section 4. Schedule B taxes shall be levied in accordance with North Carolina Revenue Act. Section 5. All ABC - 5 cents Bottle Tax Revenues received from Code 347-01 of the 1993-94 General Fund Revenues are hereby designated to support the County’s 1993-94 appropriation to Tri- County Mental Health. All ABC - 5 cents Bottle Tax Revenues are further designated for alcoholic rehabilitation programs within the Tri-County Mental Health budget. 104 Section 6. Capital Outlay funds are appropriated to the three school units as follows: AD VALOREM SALES TAX TAXES Iredell-Statesville Schools 1,636,460 Iredell-Statesville Schools Debt Service 327,920 1,274,242 Mooresville Graded School District 453,020 169,168 2,417,400 1,443,411 TOTAL 1,636,460 1,602,163 622,188 3,860,811 Capital Outlay appropriated by the Board of Commissioners are to be expended for the following categories as contained in G.S. 115C-426(f): (1) Acquisition of land (2) Building acquisition and construction (3) Acquisition or replacement of furnishings and equipment (4) Acquisition of school buses (5) Acquisition of activity buses Approved Capital Expenditures for the two school units are as follows: Iredell-Statesville Schools Annual Renovations Roofing Guttering Paving Fencing Carpet/Floor Covering Vehicles Maintenance Equipment Furniture/ Equipment Contingency 1, Mooresville Graded School Roofing repairs HVAC repairs and replacement Elementary School renovations Paving Mobile classrooms Landscaping Playground Improvement Technology Debt Service 681,000 137,000 32,200 98,500 56,500 46,000 50,200 35,000 363,600 136,460 636,460 25,000 25,000 230,188 30,000 12,000 25,000 25,000 180,000 70,000 622,188 Deviation of more than 10% from approved Capital Expenditures will require prior approval from the Iredell County Board of Commissioners. Section 7. Appropriations to Mitchell Community College in the 1993-94 budget are provided as follows: Capital Expense Capital Outlay - Regular Capital Outlay - Mooresville Project 1, SUN 15 1993 951,084 38,892 500,000 489,976 105 JUN 15 16 Section 8. Copies of this Budget Ordinance shall be furnished to the County Commissioners, the Finance Officer, and the Clerk to the Board for the carrying out of their duties. Section 9. The Budget Officer is hereby authorized to transfer appropriations within a fund as contained herein under the following conditions: (a) The Budget Officer may transfer amounts between object of expenditures within a department except that no transfer shall be made into or out of salaries without approval by the Board of County Commissioners. (b) The Budget Officer may transfer amounts up to $1,000 between departments of the same fund with an official report on such transfer at the next regular meeting of the Board of Commissioners. Section 10. Iredell County officials and employees will be reimbursed at a rate of $ .28 per mile for authorized travel on behalf of the County. Section 11. The Board of County Commissioners hereby authorizes the Iredell County Tax Collector to collect taxes for the City of Statesville, Town of Mooresville, Mooresville Graded School District, Town of Harmony, Town of Love Valley, and Town of Troutman, in compliance with a contract adopted by the respective two governing boards. A charge of one and one-half (1 1/2) per cent of all taxes collected for the taxing districts will be payable to Iredell County for collection services. Section 12. There is hereby levied a tax rate of $ .03 per One Hundred Dollars ($100.00) valuation of property within the Shepherds Fire District, a tax rate of $ .0275 per One Hundred Dollars ($100.00) valuation of property within the Mt.Mourne Fire Tax District, a tax rate of $ .045 per One Hundred Dollars ($100.00) valuation of property within the East Alexander Fire District, and a rate of $ .0275 per One Hundred Dollars ($100.00) valuation of property within the Iredell County Fire District. The estimated tax collection rate for the four fire districts is 95%. Property valuation for ad valorem taxes for the fire districts for the 1993-94 fiscal year is estimated to be as follows: Shepherds 411,101,044 Mt. Mourne 327,039,744 East Alexander 30,759,413 Iredell County Fire Service District 2,435,653,473 Section 13. The following amounts are to be appropriated for the four fire districts for fiscal year beginning July 1, 1993 and ending June 30, 1994: Shepherds 127,850 Mt. Mourne 82,800 East Alexander 14,649 Iredell County Fire Service District 807,658 It is estimated that the following revenues will be available for the four fire districts for the fiscal year beginning July 1, 1993 and ending June 30, 1994: 106 Shepherds Current Ad Valorem Taxes 117,164 Delinquent Ad Valorem Taxes 1,000 Elderly Exemption Reimbursement 187 Inventory Tax Reimbursements 6,724 Interest on Investments 500 Fund Balance Appropriated 2,a75 Total Revenues 127,850 Mt. Mourne Current Ad Valorem Taxes 75,025 Delinquent Ad Valorem Taxes 1,200 Elderly Exemption Reimbursement 195 Inventory Tax Reimbursements 5,280 Interest on Investments 1,100 Total Revenues 82,800 East Alexander Current Ad Valorem Taxes 13,218 Delinquent Ad Valorem Taxes 350 Elderly Exemption Reimbursement 80 Inventory Tax Reimbursement 815 Interest on Investments 86 Fund Balance Appropriated 100 Total Revenues 14,649 Iredell County Fire Tax District Current Ad Valorem Taxes 643,012 Delinquent Ad Valorem Taxes 22,500 Elderly Exemption Reimbursement 2,499 Inventory Tax Reimbursements 91,622 Interest on Investments 8,400 Fund Balance Appropriated 39,625 Total Revenues 807,658 Section 14. The Board of Commissioners does hereby agree to contract with existing volunteer fire departments in Iredell County to furnish fire protection to the Shepherds, Mt. Mourne, Iredell and East Alexander Fire District. The County Finance Officer is instructed not to release funds to the departments until an executed contract is prepared with each individual fire department. Section 15. 911 Operations was established as a self- supporting special revenue fund on July 1, 1991. Revenues will be provided to the fund from fees added on to monthly telephone bills. The fee is established at $1.00 per telephone line from July to December 1993, decreasing to $ .73 per line January, 1994. It is estimated that the following revenues will be available for the 911 Operations, beginning July 1, 1993 and ending June 30, 1994. 911 Telephone Reimbursement 476,107 Total Revenues 476,107 Section 16. The following amount is to be appropriated in the 911 Operations Fund for the operation and maintenance of the 911 System for the fiscal year July 1, 1993 and ending June 30, 1994. 911 Operations 476,107 JUN 15 1993 197 JUN 15 1993 Section 17. The Solid Waste Disposal Enterprise Fund was established as of July 1, 1991 for the operation of a baler facility and sanitary landfill. In accordance with G. S. 153A-292, a Waste Disposal Fee of $27.00 per ton for non-residential solid waste processed through the baler facility and disposed of in the lined landfill is established and is effective July 1, 1993. A fee of $13.00 per ton is established for waste processed through the tub grinder, and a fee of $8.00 is established for waste disposed of in the construction and demolition landfill effective July 1, 1993. The rate for the disposal of friable asbestos is established at $100 per ton and non-friable asbestos at $27.00 per ton effective July 1, 1993. A Waste Disposal fee of $18.00 per real property household ($9.00 for those taxpayers receiving elderly exemptions) for residential solid waste is established and will be added on all 1993 tax bills and will be collected in the same manner as property taxes in accordance with G. S. 153A-293, and will be collected when delinquent, in the same manner as delinquent real property taxes. it is estimated the following revenues will be available for the fiscal year July 1, 1993 through June 30, 1994: Tipping Fee 1,959,341 Special Assessments 661,112 Tire Disposal Reimbursement & Fees 74,000 Town of Mooresville 31,219 Investment Earnings 25,000 Other Revenues 2,000 Appropriated Retained Earnings 482,760 TOTAL 3,235,432 Section 18. The following amounts are hereby appropriated in the Solid Waste Disposal Fund: Administration and Operation 3,235,432 TOTAL 3,235,434 This Ordinance being duly passed and adopted this the date of June 1993. IREDELL COUNTY BOARD OF COMMISSIONERS ( lead Bilge ~------------ Chairman Clerk to the Board Commissioner Boone said he did not guess there would ever be a budget that one agreed with everything in it. He said he did not agree with the tipping fee. He thinks the telephone bills could be reduced some, and he thinks there are some other places the budget could be reduced some. Overall Mr. Boone thinks it is a good budget, and he congratulates Mr. Mashburn for it. This budget holds the line on tax increase and has no fancy accounting tricks to set the board up for a tax increase next year. We are increasing fund balance some and catching up the employees’ wages for the cost-of-living for the past two years. There is 158 money reserved in Capital Projects fund in case there are law suits or something like that. Mr. Boone said this budget is keeping the county in pretty good financial condition and therefore, even though he doesn’t agree with 100% of it, he can support it and vote for it. VOTING: Ayes - 4 (Madison, Haire, Boone, Stewart) ; Nays - 1 (Hamby). APPROVAL OF MINUTES: MOTION from Commissioner Boone to approve the minutes from the May 27, 1993 budget session, June 1, 1993 Budget Session with Schools, and June 1, 1993 Regular Meeting. VOTING: Ayes - 5; Nays - O. ANNOUNCEMENT OF VACANCIES OCCURRING ON BOARDS AND COMMISSIONS The following announcement was made: JURY COMMISSION (1) BOARD OF ADJUSTMENT, alternate (1) APPOINTMENTS TO BOARDS AND COMMISSIONS YOUTH SERVICES ADVISORY BOARD: MOTION from Commissioner Madison to table until the next meeting. VOTING: Ayes - 5; Nays - 0. FIRE TAX DISTRICT: Commissioner Boone nominated Ken Jurney to the Fire Tax District Board. There were no other nominations. MOTION from Chairman Haire to close the nominations and appoint Mr. Jurney by acclamation. This term begins immediately and concludes June 30, 1995. Mr. Jurney is serving the unexpired term created by Jerry T. Lundy’s resignation from the board. VOTING: Ayes - 5; Nays - 0O. BOARD OF ADJUSTMENT: Chairman Haire nominated Michael H. Johnson to this board. Mr. Johnson will be filling the unexpired term of Clarence T. White, which expires December 11, 1994. There were no other nominations. MOTION from Commissioner Madison to close the nominations and appoint Mr. Johnson by acclamation. VOTING: Ayes - 5; Nays - 0. NURSING HOME ADVISORY BOARD: MOTION from Commissioner Madison to table until the next meeting. VOTING: Ayes - 5; Nays - 0. PUBLIC HEARINGS Chairman Haire declared the meeting in public hearing session. SECONDARY ROAD IMPROVEMENT PROGRAM FOR FY 93-94: Mr. Jim Rand, District Engineer, Twelfth Division, was present to discuss the Secondary Road Program for FY 1993-94. Mr. Rand acknowledged a member of his staff who was present for the meeting, Joe Lamb, Division Maintenance Engineer. Mr. Rand also expressed Mrs. Ann Gaither’s regrets that she was unable to be present this evening. Mr. Rand said the anticipated allocation is $1,778,289. This is the same figure as they had last year. The final budget has not been prepared, but they want to be as conservative as possible 159 O9T and so they are using the same figure from last year. The 1992 Legislature passed legislation which froze the top ten roads in each category of rural roads and residential roads. The effect of that legislation left the DOT without any choice in priorities on work that was incomplete this past winter. In the spirit of the law, DOT was asked to keep the one through ten carry- overs from the 1989 Program, which was the last time roads were evaluated in Iredell County. These ten were to be kept and held in their priority order and then proceed on from that point, Mr. Rand said. All unpaved roads in the county were inventoried last winter. He read the program as outlined by the DOT for 1993-94. Following this, Chairman Haire inquired if anyone wished to speak regarding the road progran. Commissioner Boone inquired about Whispering Pine, Road #1671, off Monticello Drive, and would this all be paved? Mr. Rand said he did not have the map before him, but he would contact Mr. Boone with the information. Juanita Sloan - Ingquired about SRT 1622 Ernest Road. There are six houses and a mobile home. Two school buses are on it twice daily, and the road is less than a mile long. When would it be paved? Jim Rand - Said this is priority #93. Lonnie Deal - Orville and Wright Lane - #1441 and #1442. There are more school buses and bad curves. He fears a school bus accident. Would like to get it paved. He asked what the problem is that they have not been able to get it paved. He thinks there are streets already paved that has less traffic than his road does. Jim Rand - Said this is priority #40. A school bus route carries 10 points. Age of a road is not taken into account. Frank Ostwalt - Franklin Woods Lane #2547 - Less than 1/2 mile not paved that gives access to a road that has 31 homes with 63 licensed drivers, 74 licensed vehicles, two school buses, 2 businesses. Jim Rand - Franklin Woods Lane is #21 on the list. If the Board of Transportation continues this program for the second year, there is a possibility that they will get to priority #21 next year. Clyde Holton - Zion Liberty Road, SR 1817, Holland Farm Road. The road is .6 mile with four homes and two businesses. Holland Farm Road has seven houses and a business. Dust is a problem. Jim Rand - Zion Liberty SR 1817, Top 10 frozen rural roads. There is a possibility that the DOT can get to it next year. Chairman Haire inquired about Patterned Oak, off Blum Road. Jim Rand - Patterned Oak Road is priority #28 on the residential list. Gannet Road, SR 2908, off Isle of Pine Road, in Davidson Township. Jim Rand - Priority #72, 1/2 mile, 7 full time, 4 part-time. Commissioner Madison inquired if the State still had a property owner paving participation program. Mr. Rand said they did, and the cost is $8 a foot, $4 for either side of the road. If the property owners submit the funds, the State will match it and pave it out of order. The $8 a foot covers about 40% of the total C66 ST Nop. cost of the road. KNOLLWOOD WATER LINE PROJECT - PROPOSED ASSESSMENT ROLL: Mr. Carson Fisher discussed this with the board. He asked the board to take action on the assessment roll after hearing comments from the public. Chairman Haire inquired if anyone wished to speak on this issue, either pro or con. No one spoke for or against the project. Chairman Haire declared the public hearing closed. SECONDARY ROAD IMPROVEMENT PROGRAM, FY 93-94: MOTION from Commissioner Madison to approve the Secondary Road Improvement Program for FY 93-94, as follows: ANTICIPATED ALLOCATION $1,778,289 PAVING PRIORITY SR # DESCRIPTION LENGTH EST COST RURAL ROADS 2 1595 Cool Brook from end of pavement to SR 1598 2.20 330,000 3 2137 Arrow Brook from end of pavement to dead end 0.45 50,000 4 1593W Fox Mountain from SR 1611 to SR 1591 0.80 130,000 Ss 1904W Bussell Road from SR 1896 to SR 1896, replace Bridge #215 1.60 356,000 SUB-TOTAL FOR RURAL ROADS 5.05 866,000 SUBDIVISION STREETS 1 1459 Arbor Way Lane from SR 1458 to 0.30 32,000 dead-end 2 1969 East Debbie Lane from SR 1922 to SR 1955 0.15 17,000 3 2462 Mt.Olive Road from SR 2320 to dead-end 0.31 34,000 4 1276 Mott Road from SR 1136 to dead-end0o.17 18,000 $ 1495 Tangle Lane from SR 1334 to dead- end 0.20 22,000 6 1376 Long Island Road from SR 1369 to dead-end 0.26 28,000 7 1424 Homer Road from SR 1302 to dead- end 0.48 52,000 8 1297 No name from SR 1137 to dead-end 0.12 13,000 9 1708 Rose Street from SR 1698 to dead- end 0.34 37,000 10 1671 Whispering Pine from SR 1618 to SR 1672 0.27 29,000 SUBTOTALS FOR SUBDIVISION STREETS 2.60 282,000 TOTAL FUNDS USED FOR PAVING 1,148,000 TOTAL MILES PAVED 7.65 N/A VAR SPOT STABILIZATION, SECONDARY MAINTENANCE 355,658 TOTAL SECONDARY ROAD CONSTRUCTION PROGRAM 1,503,658 RESERVED FOR CONTINGENCIES 274,632 TOTAL ALLOCATION 1,778,289 Alternate Rural 6 2160 N Allen Creek from SR 2163 to Sr 2169 Replace bridge #319 400,000 AUN 15 1909 161 JUN 15 1993 Subdivision Priorities 11 down CONTINUE DOWN PRIORITY LISTS UNTIL ALL FUNDS ARE EXHAUSTED. VOTING: KNOLLWOOD SUBDIVISION WATER LINE PROJECT - Ayes - 5; Nays - 0. ASSESSMENT ROLL ADOPTED: MOTION from Commissioner Stewart to adopt the Assessment Roll for Knollwood as follows: WATER ASSESSED TOTAL PROPERTY LOT CONNECT. MINUS ASS. OWNER DESCRIPT. ACREAGE cost (Ct) CcosT Thomas Hoke 6F-7-A~-1 0.60 ac 325.00 1,514.83 1,839,838 J & H Gatton 6F-7-A-2 0.63 ac 325.00 4,590.57 1,915,597 J & M Forsyth 6F-7-A-3,4 1.16 ac 325.00 2,928.66 3,253.66** Clinton Setzer 6F-7~-A-5 0.59 ac 325.00 1,489.58 1,814.58%* J & J Jenkins 6F-7-A-6,7 1.08 ac 325.00 2,726.69 3,051.69 R Hartline 6F-7-A-11, 12,13,14 1.46 ac 325.00 3,686,08 4,011.08%** Herbert J Key 6F-7-A-15 0.30 ac 325.00 984.64 1,309.64%** Parks Hayes 6F-7-A-16 0.47 ac 325.00 1,186.61 1,511.61%* Superior Pav. 6F<-7-A-17,18 0.70 ac - O = 1,767.30 1,767.30 Fleta H Laws 6F-7-A-19 0.57 ac 325.00 1,439.08 1,764.08** Velma Bottoms 6F-7-A-20,21 0.83 ac 325.00 2,095.51 2,420.51%* DH Woodfin 6F-7-A-22,23 0.99 ac 325.00 2,499.46 2,824.46** Wm C Brendle 6F-7-A~-24,24 0.90 ac 325.00 2,272.24 2,597.24%* S. Tulbert 6F-B-32 0.68 ac - 0 = 1,716.80 1,716.80 Welcome Ch. 6F-B-32 1.03 ac 325.00 2,600.45 2,925.45** P Brawley 6F-B-30 - 0 -*% -@Q- - 0- T Stoner 6F-B-33 ~ 0 <8 | - 0 = TOTALS 12.08 ac4,225.00 30,498.50 34,723.50 * Exempt - prior water service by City of Statesville. ** Total assessed cost to be reduced by $450.00 Property owner paid this utility availability fee to the city of Statesville when they applied for their meter. Basis of assessment = cost per acre - $30,498.50 12.08 ac = $2524.71/ac. VOTING: Ayes - 5; Nays - 0. OLD BUSINESS None. NEW BUSINESS None. COUNTY MANGER’S REPORT ANNOUNCEMENT OF NCACC MEETING TO BE HELD AT RESEARCH TRIANGLE PARK, AUGUST 12-15, 1993: Mr. Mashburn announced this meeting and said the proposed resolutions for adoption of the NCACC need to be mailed by July 16, 1993, so they can be sent to all other 99 counties for consideration. Mr. Mashburn expressed his appreciation to Susan Blumenstein for her hard work on the budget. He also expressed appreciation to Mrs. Blumenstein’s staff and to his staff as well. He expressed appreciation to the board for the board’s patience. Mr. Mashburn presented a memo to the board containing the dates he plans to be away on vacation. He asked the county manager to check to see if an acting county manager should be named while he is away. Chairman Haire commended Joel Mashburn, Susan Blumenstein and staff for their work on the budget. ADJOURN: MOTION from Commissioner Madison to adjourn at 7:30 p.m. Next meeting is scheduled for July 6, 1993, 6:00 p.m., Iredell County Government Center, 200 South Center Street, Statesville, NC. Clerk to the Board APPROVED; 7/4 SG 3 SUN 15 1993 163 JUN 8 1993 IREDELL COUNTY BOARD OF COMMISSIONERS MINUTES The Iredell County Board of Commissioners met in Regular Session for a Budget Workshop on Tuesday, June 8, 1993, South Wing Conference Room, Iredell County Government Center, 200 South Center Street, Statesville, Nc. Those present for the meeting were: Sara K. Haire, Chairman David A. Boone, Vice Chairman Diane M. Hamby C. Douglas Madison, Jr. Alice M. Stewart Staff present: Joel Mashburn, County Manager Susan G. Blumenstein, Director of Finance and Administrative Services Alice Fortner, Clerk to the Board Chairman Haire called the meeting to order and asked the County Manager to proceed with the budget deliberations. REGISTER OF DEEDS: Mrs. Brenda Bell was present to discuss her budget. She has six full-time positions and one half time person. She is requesting one additional full time person, which would be $18,771, including fringe benefits. Commissioner Stewart inquired if the FAXing equipment increased the work load. Mrs. Bell said that it cut down on the postage. Commissioner Madison said he visited a lot of the Register of Deeds’ offices in his business and thought Iredell County had a department it could be proud of. STRAW VOTE: MOTION from Commissioner Stewart to give this department the full-time position instead of the half-time position, because she thinks the department warrants having that position. VOTING: Ayes - 5; Nays - 0. HEALTH DEPARTMENT: Mr. Bill Mashburn said some changes were made in his budget when he met with the county manager. The two new positions he is requesting is the case manager in Preventive Health and medical assistant. There is a tremendous increase in sexually transmitted diseases, Mr. Bill Mashburn said. The medical assistant position would allow the tranfer of State funds that are required to increase the WIC program, which is federally funded. This program helps to ensure that pregnant women receive proper nutrition. Commissioner Boone said these programs never save money. Bill Mashburn said this is a part of the plan to lower the infant mortality rates. Commissioner Madison said he cast a dissenting vote on the budget because 4 cost of living raise was not included in the budget. He did not understand that the department heads were requested by the county manager not to include a salary increase in their budgets. Mr. Bill Mashburn said they were enjoying the new facility. They are able to have clinics inside the health building. SOCIAL SERVICES: Mr. Don Wall said there was a reduction in 164 the Medicaid line item. They eliminated 30 filing cabinets because of the used ones from Clerk of Court’s offices. Mr. Mashburn’s recommendation was for the new positions and is based on the State and federal government both putting their share in for these positions as well. Mr. Wall said that 95% of his budget is mandatory by state and federal government. Commissioner Stewart said the Social Services Board went over the budget before it came to the county commissioners. She said Mr. Wall budgets very closely. The board discussed the mandated programs in this department and countywide. Commissioner Boone asked for a breakdown on the various programs of the county that would show what percent was state, what percent was county, and what percent was federal. Commissioner Boone also inquired about the travel budget which is $78,650. Mr. Wall said it was increased on the basis of the new positions. There was more travel than was anticipated in this year’s budget, he said. The board discussed the day care funds, which is close to $1 million. The county does not put any money in the day care. Commissioner Boone said the Great Society is hurting people and making people dependent. He thinks the welfare programs harm society rather than help people. Commissioner Stewart discussed the JOBS program. She said Iredell is the largest participant in the JOBS program in the state. Mr. Wall said some people get jobs and get off welfare. The same people are not served all the time. ECONOMIC DEVELOPMENT: Mr. Mashburn reviewed the economic develpment budget with the board. Both economic development groups have increased their requests to $60,000 each. Regarding the Carolina Transportation Compact amount of $12,500, Cmmissioner Stewart said she felt like after having attended the last meeting, the group really is floundering. They want to move on to a transportation authority and they don’t have the support of Mecklenburg County to do this. She did not think it was going to put the county in any better position or do any more for the county. She did not think this was money that is well spent for the county. It was the consensus of the board to leave it as it is. Carolinas Partnership. Commissioner Stewart said she thought they should be given another year. Statesville Airport. A commitment was previously made for the funding level on the airport. Commissioner Boone inquired what the development corporations were planning to do with the additional money for which they asked. Mr. Mashburn said it would be used to assemble packets of information for prospective industrial clients, as well as for audio-visual aids, for entertainment for clients and for travel. Commissioner Boone said the thought $50,000 should be allocated instead of $60,000. He thought the City of Statesville should contribute toward the industrial development. Commissioner Madison said if the board goes with the $60,000, it should be made very clear that Statesville and Mooresville WUN ¢ 1993 165 JUN” 8 BE needed to made a commitment to the development corporations as well. Mrs. Blumenstein said she received copies of both chambers budgets. STRAW VOTE MOTION from Commissioner Madison that the board commit $50,000 each to the Statesville Development Corporation and to the Mooresville/South Iredell Chamber of Commerce for economic development, and appropriate a $20,000 Contingency for economic development for their additional funding request. Get commitments from Statesville and Mooresville for additional funding of $10,000 each. This $20,000 is not to be appropriated to the two agencies unless it is matched by the Town of Mooresville and the City of Statesville. VOTING: Ayes - 5; Nays - 0. The board and staff then discussed General Governmental, Special Appropriations, and the Debt Service Schedule. Commissioner Boone asked Mrs. Blumenstein to prepare a schedule of departments broken down into State, Federal, Fees, Local, for the little budget book that Mrs. Blumenstein prepares each year after the budget is adopted. The board discussed mandated programs briefly. ADJOURN: MOTION from Chairman Haire to adjourn at 8:30 p.m. Next meeting scheduled for June 10, 1993, 6:00 p.m. Clerk to the Board APPROVED; QL. la L Z3 166 IREDELL COUNTY BOARD OF COMMISSIONERS MINUTES JUNE 3, 1993 The Iredell County Board of Commissioners met in Regular Session for a Budget Workshop as scheduled by the board. Those present for the meeting were: Sara K. Haire, Chairman David A. Boone, Vice Chairman Diane M. Hamby C. Douglas Madison, Jr. Alice M. Stewart Staff present: Joel Mashburn, County Manager Susan G. Blumenstein, Director of Finance and Administrative Services Alice Fortner, Clerk to the Board Chairman Haire called the meeting to order and asked the county manager to proceed with the budget discussion. LAW ENFORCEMENT: Sheriff Lloyd was present to discuss the budget with the board. County Manager Mashburn said the major increases in this budget are in personnel. Chairman Haire inquired how the In-House Detention system is working and if the department is using. Sheriff Lloyd said not as much as they did. The sheriff said that the jail population hit in the 90’s during the week of Superior Court. The rest of the time it is in the 70’s and 80’s. Commissioner Boone asked for a breakdown of the officers. The sheriff said they had four shifts with six road deputies in a 24- hour period. There are nine detectives, four civil process servers, four bailiffs, one person classified as a transport officer and bailiff, seventeen jailers, and the secretarial people. Altogether there are 86 people in the sheriff’s department. Commissioner Boone inquired about the number of sworn officers. The sheriff said nine of the 86 persons were not sworn. Mr. Mashburn said the vehicles for the paper servers will be administrative cars like the Taurus. Commissioner Hamby inquired how often the department replaced vehicles. The sheriff said about every three years. Chairman Haire inquired if the officers wear body vests. The sheriff said some do and some don’t. They keep them in the car. The officers say the vests make them break out in a rash. The sheriff said he would like to comment on the four people he had requested in his budget. He said there had been no in increase in road people in two years. The county is 591 square miles. With six people on duty at one time that is 118 square miles per man. His concern is for the safety of the officers. The response time is important. Commissioner Stewart inquired if these new positions would be used for road deputies. Sheriff Lloyd said there would be one on every shift within a 24-hour period. Commissioner Stewart inquired about the Harmony territory. The sheriff said they still have the man in Harmony who patrols the five-mile radius surrounding Harmony. The north officer covers all of north Iredell. The smallest territories and most crimes are on the south and west side of the county. The average will be one officer to every 80 square miles instead of 118 Square miles with the additional officers. JAIL: Mr. Mashburn said one of the main increases was in MUN : 19. 167 ‘JUN 3 1993 building and maintenance for this department. Mrs. Blumenstein said they would save about $30,000 because of not having cooks. Commissioner Stewart inquired how the space situation is, in the sheriff’s opinion. The sheriff said the population of the jail is in the 70’s and 80’s, and got into the 90’s during Superior Court. Chairman Haire brought up restoring the two vehicles to the bailiffs. The board members took the following STRAW VOTE: MOTION from Commissioner Madison to approve the request for two vehicles for the bailiffs at the sheriff’s department. VOTING: Ayes - 5; Nays - 0. FIRE MARSHAL: Mr. Mashburn said the majority of the increase in this budget is due to the additional personnel to comply with the new regulations for inspections that the fire marshal’s office is now required to do. They are required to inspect schools, nursing homes, day cares, etc. Businesses are now being added to that. They will have to inspect approximately 1460 buildings a year. Last year they had 862 inspections, all done by three people. They will have a plans review on all new buildings. Commissioner Madison inquired how long does it take to inspect a church or a school. Chuck Gallyon said it took three days to inspect one of the large plants in the southern end of the county. A foster home usually takes 45 minutes. A church takes about three hours. Commissioner Madison asked if they needed two new people to do just inspections. This is a state mandated program. Commissioner Madison suggested that one additional employee be budgeted and evaluate this at a later date. Since this is a new area and he would like to move slowly. Chairman Haire inquired about dispatching fire departments to a fire. She said if there would be a question on which fire department to call, then should not both fire departments be called. STRAW VOTE. MOTION from Commissioner Madison to increase the inspections by one employee and leave the door open should new industry come in and requires more people. VOTING: Ayes - 5; Nays - 0. Commissioner Madison said he would like to ask Mr. Mashburn to pursue a conversation with the City of Statesville to see if there is any interest in possibly merging the two departments. Mrs. Blumenstein asked about the fines for the inspections that are made in the fire marshal’s office. Mr. Gallyon' said there is a $100 fine for an industry out of compliance. They are planning to implement a fee schedule. LIBRARY: Mr. Mashburn highlighted the changes that have taken place in the library. The budget has increased by $143,000, or 5%, Mrs. Clayton said. One of the main items is shelving, which they desperately need, Mrs. Clayton said. Commissioner Madison inquired about the revenues from photocopying at the library. There is $20,000 budgeted in revenues for this service. They charge 25 cents a copy. Mrs. Blumenstein said this budget cannot be cut on account of the state grant. 168 AMBULANCE: There are no changes in the ambulance budget. Collection rate is 70% to 75%. EMERGENCY COMMUNICATIONS CENTER: Mr. Mashburn said the reclassification study requires a one-step increase in pay in this department. Mr. Mashburn recommended a one-step incrase to the Assistant Director of Emergency Management. COOPERATIVE EXTENSION SERVICE: Mr. Mashburn said 50% of the funding and supplies are from the State University. There is a 5% budget increase for the year. This is a 50/50 match with the state on salaries. The fairground maintenance is usually budgeted in this budget; however $15,000 has been moved from this department to Maintenance to bring the fairgrounds up to standards for fire and safety. RECREATION: Biggest change has been in salaries and wages, part-time. Commissioner Madison inquired about a merger of the recreation department with the City of Statesville. A discussion was also held about contracting out the recreation programs. There is a fund balance in this department that accrues unspent funds for a countywide park program. This account will have $222,000 by June 1994. ADJOURN: The meeting adjourned at 8:25 p.m. Next meeting is scheduled for June 8, 1993, 6:00 p.m. le al ge Clerk to Board APPROVED: Ys U/43 169 wuL” ¢% IREDELL COUNTY BOARD OF COMMISSIONERS MINUTES JULY 6, 1993 The -Iredell County Board of Commissioners met in Regular Session on Tuesday, July 6, 1993, 6:00 p.m., County Commissioners’ Meeting Room, Iredell County Government Center, 200 South Center Street, Statesville, NC. Those present for the meeting were: Sara K. Haire, Chairman David A. Boone, Vice Chairman Diane M. Hamby C. Douglas Madison, Jr. Alice M. Stewart Staff present: Joel Mashburn, County Manager William P. Pope, County Attorney Alice Fortner, Clerk to the Board Susan G. Blumenstein, Director of Finance and Administrative Services Jerry Lundy, Director of Planning and Development Carson Fisher, Staff Engineer Ron Weatherman, Solid Waste Director Brent Weisner, Tax Assessor Joe Ketchie, Tax Collector Sheriff Clyde Lloyd Larry Dickerson, Director of Emergency Communications CALL TO ORDER: Chairman Haire ADJUSTMENT OF AGENDA: At the request of the chairman, Mr. Mashburn made the following suggestions concerning the agenda. Since there are too many people to get inside the county commissioners’ meeting room and be seated, as required by the fire code, the board would conduct its regularly scheduled business including the zoning hearings at this location. Following this regular business, the board would adjourn to Mac Gray Auditorium, Statesville Senior High School, to hear the matter of the Request for Current Expense Funding and the Request to Place the Matter of . The majority of the crowd dispersed upon hearing this announcement. MOTION from Commissioner Boone to adjust the agenda to adjourn this meeting to Mac Gray Auditorium at the conclusion of the 7:00 p.m. public hearing and consider the matters pertaining to the schools at that time. VOTING: Ayes - 5; Nays - 0. Mr. Mashburn said he had three items to add under Administrative Matters, which he asked the board to add at this time. There waS a consensus of the board to make these adjustments. INVOCATION: The Reverend Bob DeWitt, Pastor First Associate Reformed Presbyterian Church Statesville, NC PLEDGE OF ALLEGIANCE COMMUNITY OF THE FUTURE: Mr. R. B. Sloan was present to represent the Greater Statesville Chamber of Commerce in reference to the Communities of the Future. He introduced Danny Hearn, Executive Vice President of the Chamber. Over the past few months Mr. Sloan said he had been able to participate in some things he had not had the time to do before. According to a study done at the University of North Carolina/Charlotte, a transportation expert said this area could be 170 IREDELL COUNTY BOARD OF COMMISSIONERS MINUTES JULY 6, 1993 The Iredell County Board of Commissioners met in Regular Session on Tuesday, July 6, 1993, 6:00 p.m., County Commissioners’ Meeting Room, Iredell County Government Center, 200 South Center Street, Statesville, NC. Those present for the meeting were: Sara K. Haire, Chairman David A. Boone, Vice Chairman Diane M. Hamby C. Douglas Madison, Jr. Alice M. Stewart Staff present: Joel Mashburn, County Manager William P. Pope, County Attorney Alice Fortner, Clerk to the Board Susan G. Blumenstein, Director of Finance and Administrative Services Jerry Lundy, Director of Planning and Development Carson Fisher, Staff Engineer Ron Weatherman, Solid Waste Director Brent Weisner, Tax Assessor Joe Ketchie, Tax Collector Sheriff Clyde Lloyd Larry Dickerson, Director of Emergency Communications CALL TO ORDER: Chairman Haire ADJUSTMENT OF AGENDA: At the request of the chairman, Mr. Mashburn made the following suggestions concerning the agenda. Since there are too many people to get inside the county commissioners’ meeting room and be seated, as required by the fire code, the board would conduct its regularly scheduled business including the zoning hearings at this location. Following this regular business, the board would adjourn to Mac Gray Auditorium, Statesville Senior High School, to hear the matter of the Request and the The majority of the crowd dispersed upon hearing this announcement. MOTION from Commissioner Boone to adjust the agenda to adjourn this meeting to Mac Gray Auditorium at the conclusion of the 7:00 p.m. public hearing and consider the matters pertaining to the schools at that time. VOTING: Ayes - 5; Nays - 0. Mr. Mashburn said he had three items to add under , which he asked the board to add at this time. There was a consensus of the board to make these adjustments. INVOCATION: The Reverend Bob DeWitt, Pastor First Associate Reformed Presbyterian Church Statesville, NC PLEDGE OF ALLEGIANCE COMMUNITY OF THE FUTURE: Mr. R. B. Sloan was present to represent the Greater Statesville Chamber of Commerce in reference to the Communities of the Future. He introduced Danny Hearn, Executive Vice President of the Chamber. Over the past few months Mr. Sloan said he had been able to participate in some things he had not had the time to do before. According to a study done at the University of North Carolina/Charlotte, a transportation expert said this area could be JUL ” 6 1993 171 “UL” 6 1999 NaF be another Los Angeles unless transportation planning is taken very seriously over the next few years. He said he thought everyone could agree that there was dissatisfaction about the comparison of the schools with other states, not to mention other nations. Mr. Sloan said he and Chairman Haire met recently with a delegation from Davidson County to discuss Iredell County’s VISIONS study. In retrospect, Mr. Sloan said he believed everyone would agree that the study concentrated on the past and present problems and did not spend a lot of time looking into the future. That is the difference in the Communities of the Future, Sloan said. He cited the city of Rock Hill, South Carolina, as a story of success in the planning for the advancement of their city. Mr. Sloan said the proposal he is bringing tonight is an effort to help our community move into the future. The Chamber developed its mission statement recently to include a charge to help develop the community consensus. The Chamber recognizes that its interests are the same as the community’s interests, Sloan said. is not a Chamber project, per se, Mr. Sloan said, even though the Chamber is taking the lead in it. It is a community project; it is a county project. If the products of the study are not acceptable to the county, it will be a total waste of effort, Sloan said. For the community to be successful, the community must be recognized as a community with an attractive business climate and be recognized as a good place to live because people want to live here. There must be excellent local government with a fair tax structure. There must be good infrastructure, affordable housing, good educational system, and a good fiscal environment. There must be visionary, bold citizens involved in the community. There needs to be streamlined regulations and evidence of successful interracial development. There must be a world class thought process, Sloan said. Mr. Sloan called attention to the information provided and the eight principles of the community of the future. This process will put the county on the leading edge, he said, but it has to have the involvement of the citizens of this county, which includes the county commissioners. Mr. Sloan mentioned a resolution presented to the board members and asked the board to adopt it, if not at this meeting, at a future meeting after the board members have had an opportunity to discuss it. Chairman Haire inquired if the board members had any questions of Mr. Sloan. In answer to an inquiry from Commissioner Stewart, Mr. Sloan said they would be approaching community and civic groups to try to pull together as much involvement as possible. This group has anticipated about eight areas of work with a minimum of twenty to thirty people involved. He hopes this will make Iredell County a leading county and give the county an edge in the industrial recruitment process. Mr. Sloan said that at sometime in the future he would like to talk to the board about the Carolinas Leadership program. Commissioner Sloan answered further questions, including an inquiry from Commissioner Madison about the "post-capitalist age" referred to in the handout, and stated that he was not asking for money for this program. All he was asking for was talent and time. The board members thanked Mr. Sloan for attending the meeting. Chairman Haire asked the Clerk to the Board to put the resolution on the August 3, 1993 agenda. 172 SPECIAL AWARD TO ALICE M. STEWART, COUNTY COMMISSIONER, FROM STATESVILLE TRAVEL & TOURISM BOARD: Ms. Kay Graybeal, chairman of the Statesville Travel & Tourism board, was present to present Mrs. Alice Stewart with a placque for her services on the Travel & Tourism Board, which was founded in 1989. Commissioner Stewart thanked Miss Graybeal for the placque and gave special recognition to Miss Graybill and Mrs. Judy Lazenby for their efforts on behalf of this board. REQUEST FOR RELEASE FROM TAXES - OMAR HASON AND FRANCES E. HASON, REPRESENTED BY ROBERT GOURLEY, ATTORNEY (CONTINUED FROM JUNE 1, 1993 MEETING): Mr. Joe Ketchie, Tax Collector, said Mr. Gourley has not yet arrived. Chairman Haire said the board would move to the next item and return to this matter later in the evening. ADMINISTRATIVE MATTERS BIDS FOR TUB WASTE GRINDER: Mr. Ron Weatherman, Solid Waste Director, discussed these bids with the board. Two bids were received for the wood waste tub grinder, which are as follows: Carolina Tractor & Equipment, Inc. $149,186.00 Morbark Model 1050 Tri-State Process Equipment, Inc. $174,500.00 Diamond Z Model PWG-948 Mr. Weatherman said the low bidder, Carolina Tractor & Equipment, meets all the specifications. The Tri-State Processing Equipment, Inc., met all critical specifications but did not meet the requirement of the knuckle boom loader. Staff recommends the low bidder, Carolina Tractor & Equipment, Inc. MOTION from Commissioner Stewart to award the bid to the low bidder, Carolina Tractor & Equipment, Inc., at $149,186.00. VOTING: Ayes - 5; Nays - 0. BIDS FOR JANITORIAL SERVICE FOR THE SOCIAL SERVICES BUILDING LOCATED ON NORTH CENTER STREET: Mr. Jerry Lundy discussed these bids with the board. The following bids were received: Cleary’s Cleaning Service $1,200.00 Clemons Cleaning Service 1,400.00 Dun-Rite Cleaning Service 1,425.00 Kennedy Cleaning Service 800.00 Management Financial Services 4,000.00 Rainbow Cleaning Service 872.00 Mr. Lundy expressed concern in the disparity of the bids and the low bid being so much lower than the other bids. Mr. Lundy said his concern was when someone bids this low, they may not perform the service in an acceptable manner. However, he recommended that the bid be awarded to the low bidder, Kennedy Cleaning Service, at $800 monthly, giving the staff the right to cancel the contract at the end of the probation service if either of the parties wishes not to continue the contract, and to award the contract to the next low bidder. MOTION from Commissioner Madison to award the bid to Kennedy Cleaning Service in the amount of $800.00, and give the staff the right to cancel the contract at the end of the probation period of six months if either party wishes to discontinue the contract, and to award the contract to the next low bidder. VOTING: Ayes - 5; Nays ~- 0. OFFER TO PURCHASE PROPERTY - JIM GILLESPIE ESTATE: Mr. Mashburn discussed this matter with the board. The Jim Gillespie property was sold at foreclosure to Iredell County for the amount JUL” 6 1993 173 JUL” € t995 of delinquent taxes owed on the property. The County now has an offer to purchase in the amount of $642.26, which covers the County’s interests in the property. In accordance with GS procedures to sell property, a private sale may conducted or the property may be sold under the upset bid procedure. The lot is 60 x 150 and is located on Turner Street in the Senior High School area. Mr. Mashburn said the board could only agree to sell the property this evening. Following that the upset bid procedure would have to be followed. MOTION from Commissioner Madison to accept the bid offer to sell the property known as the Jim Gillespie Estate (Map No. 0106315000C009) in the amount of $642.26, and advertise according to the upset bid procedure. VOTING: Ayes - 5; Nays - 0. EXECUTION OF CONTRACT 93-31 FOR HOME AND COMMUNITY CARE BLOCK GRANT FOR FY 93-94: Alice Fortner, Clerk to the Board, explained the contract which covers the Home and Community Care Block Grant funds in the amount of $330,317, and the allocation of these funds to the two agencies, Social Services and Council on Aging, for the programs for the senior citizens who comply with the requirements. The contract is between Iredell County and the Centralina Council of Governments. MOTION from Commissioner Stewart to authorize Chairman Haire to sign the contract on behalf of Iredell County. VOTING: Ayes - 5; Nays - 0. REAPPOINTMENT OF TAX ASSESSOR: MOTION from Commissioner Stewart to reappoint Brent Weisner as Tax Assessor for the period July 1, 1993 through June 30, 1997. VOTING: Ayes - 5; Nays - 0. AUTHORIZATION FOR CHAIRMAN TO EXECUTE THE CONTRACTS BETWEEN IREDELL COUNTY AND THE VOLUNTEER FIRE DEPARTMENTS: MOTION from Commissioner Boone that the Chairman be given approval to execute the contracts with the volunteer fire departments, as follows: 93-33 Central Volunteer Fire Department 93-34 Cool Springs Volunteer Fire Department 93-35 County Line Volunteer Fire Department 93-36 Ebenezer Volunteer Fire Department 93-37 Harmony Volunteer Fire Department 93-38 Lake Norman Volunteer Fire Department 93-39 Monticello Volunteer Fire Department 93-40 Mt.Mourne Volunteer Fire Department 93-41 Shepherd Volunteer Fire Department 93-42 South Iredell Volunteer Fire Department 93-43 Trinity Volunteer Fire Department 93-44 Troutman Volunteer Fire Department 93-45 Wayside Volunteer Fire Department 93-46 West Iredell Volunteer Fire Department 174 93-47 Lone Hickory Volunteer Fire Department 93-48 Sheffield-Calahan Volunteer Fire Department 93-49 Stony Point Volunteer Fire Department 93-50 Wilkes-Iredell Volunteer Fire Department 93-51 Union Grove Volunteer Fire Department VOTING: Ayes - 5; Nays - 0. Commissioner Madison asked to be excluded from voting on the next business before the board (Grayrock Shoals Subdivision) because he is part owner in the property and this presents a conflict of interest. MOTION from Commissioner Boone to excuse Commissioner Madison from voting because of a conflict of interest. VOTING: Ayes - 5; Nays - 0. LETTER OF CREDIT - GRAYROCK SHOALS SUBDIVISION ~- BY HIGH SHOALS SUBDIVISION, IJ%c.: Mr. Lundy discussed this letter of credit with the beard. The amount of the Letter of Credit is $114,300, which covers grading, erosion control, construction of streets, larascaping, engineering, and surveying for a subdivision in Fallstown Township off SR 1004, Buffalo Shoals Road, known as Grayrock Shoals. The Letter of Credit has been issued by the Bank of Iredell. MOTION from Conimissioner Boone to approve the Letter of Credit for $114,300. VOTING: Ayes - 4; Nays - 0; Abstaining - 1 (Madison) RESOLUTION ESTABLISHING REAPPRAISAL OF REAL PROPERTY EVERY FOUR YEARS INSTEAD OF EVERY EIGHT YEARS BEGINNING JANUARY 1, 1995, TO BE EFFECTIVE JANUARY 1, 1999. Mr. Mashburn said the board’s earlier intention was to have the next reappraisal in three years and every four years thereafter. MOTION from Commissioner Boone to postpone this matter until the next meeting. VOTING: Ayes - 5; Nays - 0. APPROVAL OF MINUTES, 6/3/93, 6/8/93, 6/10/93, 6/15/93: MOTION from Commissioner Stewart to approve the captioned minutes with corrections indicated in the June 10, 1993 minutes. VOTING: Ayes - 5; Nays - 0. SETTLEMENT BY TAX COLLECTOR: Mr. Ketchie presented a print-out of the personal and real property taxes that have not been collected for 1992 calendar year. MOTION from Commissioner Madison to accept the 1993 Tax Settlement from Tax Collector Joe Ketchie and to charge the collections back to the Tax Collector to be collected. VOTING: Ayes - 5; Nays - 0. Commissioner Madison commended Mr. Joe Ketchie for his work during the past year. RELEASE OF LETTER OF CREDIT - WHITE-CANNON PARTNERSHIP: Mr. Lundy discussed this with the board and said the developers have now completed all improvements in Farmview Acres subdivision and request the release of the $35,270 Letter of Credit. MOTION from Commissioner Madison to release the Letter of Credit issued by Wachovia Bank in the amount of $35,270 to insure the completion of Farmview Acres, owned by White-Cannon partnership since all improvements have now been completed. JUL” 6 1999 175 JUL’ 6 1993 VOTING: Ayes - 5; Nays - 0. NORTH CAROLINA ASSOCIATION OF COUNTY COMMISSIONERS VOTING DELEGATE AND ALTERNATE FOR THE 1993 ANNUAL MEETING: MOTION FROM Commissioner Madison to appoint Sara K. Haire as voting delegate and Alice M. Stewart as alternate voting delegate for the North Carolina Association Annual Meeting on August 12-14, 1993 in Durham. VOTING: Ayes - 5; Nays - 0. PUBLIC HEARING SET FOR THE THOROUGHFARE PLAN: Mr. Lundy said the board had Mr. McDonald from the Department of Transportation in Raleigh at a recent meeting to brief the board on the Thoroughfare Plan for Iredell County. Mr. McDonald has now completed his work on the draft and has held a public meeting to allow the public to come by and make any comments they wish to make in reference to this plan. Mr. Lundy is now requesting the board to conduct a public hearing on August 3, 1993 with the intent to adopt the Thoroughfare Plan for Iredell County. Mr. Madison inquired if the board members have copies. Mr. Lundy said he could provide additional information to the board members prior to the public hearing. MOTION from Commissioner Madison to call for a public hearing on August 3, 1993, 7:00 p.m., County Commissioners’ Meeting Roon, Iredell County Government Center, 200 South Center Street, Statesville, NC, for the purpose of hearing public comment. Following the public hearing the board will take action regarding the adoption of this plan. VOTING: Ayes - 5; Nays - 0. PUBLIC HEARING Chairman Haire announced it was 7:00 p-m. and time for the public hearings as advertised to begin. ERNEST RUNGE PROPERTY, REZONING REQUEST, CASE #9304-1: Mr. Lundy identified this property on the zoning map. This property has been to the county board of commissioners previously and was remanded to the planning board since the county commissioners had information the planning board did not receive. The planning board reconsidered this property and recommends that the board of commissioners rezone from Residential-Agricultural to Highway Business for the proposed use of a shopping center. This property is located on Old Mountain Road. The surrounding land use is commercial, industrial, and residential. The property lies across the road from an existing industry and is also located within a commercial/industrial area on the County’s Land Development Plan. The original planning board action was not to approve any action on this; however, at the last meeting of the planning board on June 2, 1993, the planning board recommended approval of this matter on a vote of 7 to 1. The request from Mr. Runge has not changed; only the planning board’s recommendation has changed. Commissioner Hamby: Inquired if Mr. Runge was going to build the shopping center. Mr. Lundy said the current request from Mr. Runge is to build a shopping center; however, that does not guarantee that Mr. Runge will build it. He can do whatever is allowed under Highway / Business zoning. Commissioner Stewart: Inquired about a Conditional Use for this property. Mr. Lundy said there was no discussion of a Conditional Use at 176 the meeting. Commissioner Boone inquired if it would be in order to place conditional uses on the property. He deferred to the county attorney for advice on what conditional uses to place on the property. Mr. Pope advised the board they had the authority to place conditional uses on the zoning. Chairman Haire opened the floor to the public at this time. Alan Carpenter, representing Mr. Runge spoke on behalf of his clients, Ernest and Kathleen Runge. Mr. Runge had a poster with photographs of the surrounding properties around the area requested for rezoning. He showed these photographs to the board members. He also had a tax map showing the uses of the surrounding properties. Mr. Carpenter said the property is within the commercial/industrial node. The planning board voted to rezone. The property is most suitable for commercial purposes. Mr. Runge has a plan which includes a waste treatment plant that must be approved by the state. Mr. Runge would like to avoid any conditional uses if possible. Mr. Runge spoke regarding the prospects he has for business that wish to locate on the property. He requested that the board not place a conditional use on the property. Mr. Boone inquired about a buffer near the residential area. He discussed a 50’ buffer. Mr. Runge said he would give a 50’ buffer on the side near the residential area. He said the design he has is not a final design, but he would want to be able to change the buffer just as soon as the Southers and Waughs sell their properties for commercial property. Commissioner Stewart inquired what was Mr. Runge’s objection to having a conditional use for a shopping center only. Mr. Runge said he is looking for people, but he may not be able to get all these stores he hopes to get, so he does not want to be restricted. Commissioner Boone inquired about changing the zoning to Neighborhood Business instead of Highway Business. Mr. Runge was not in favor of this change. Others speaking regarding this matter were: Linda Souther - Is against the rezoning. Lives in the neighborhood and is an adjoining property owner. They do not feel that a shopping center is intended to be put there. Tom Bean - In favor of the shopping center. Evelyn Beam - Lives a few yards from the proposed shopping area. She mentioned the recreational area and the neighbors and expressed concern for the children’s safety in the neighborhood. She expressed concern for the neighbors whose property adjoins the proposed shopping center. No one else spoke for or against the proposed rezoning. CLORENE KISTLER REZONING REQUEST CASE 9305-4: Mr. Lundy identified this property on the zoning map. Mrs. Kistler is requesting a portion of her property to be rezoned from RA to Neighborhood Business for an ice cream bar establishment. This property is also located on Old Mountain Road. The entire property consists of 6.5 acres with 195 feet of road frontage. She is only seeking to rezone a portion of this property. The planning board unanimously recommended approval on June 2, 1992. Commissioner Stewart inquired if the property owner is JUL” ¢ 1993 177 JUL” 6 1993 present. She inquired how much of the property is to be rezoned; where does she plan to put the ice cream bar. No one else spoke for or against the rezoning requests. Mr. Lundy said she had sufficient space to place this business on her property. She was advised by the planning office to go to the health department and work out all the details concerning water ana sewage prior to going ahead with the rezoning request. Mr. Lundy said he did not know if this has been done. Chairman Haire closed the public hearing. ERNEST RUNGE PROPERTY, CASE NO. 9304-1: MOTION from Commissioner Madison to approve the rezoning of the Ernest Runge property as requested and as recommended by the planning board, which is to rezone property lying on Old Mountain Road (SR 1005) 1/8 mile off 1-40, more specifically identified as a portion of Lots 67 & 70, Block A, of Iredell County Tax Map 8M. The property consists of approximately 10 1/2 acres with 423’ of road frontage. The rezoning is from RA to HB. Commissioner Boone requested an amendment for a Conditional Use for a 50’ undisturbed buffer on the southern boundary abutting the Luther Souther and Vernon Waugh properties. Commissioner Madison accepted this amendment. Commissioner Stewart requested an amendment for a Conditional Use restricting the property to be used for a shopping center only. Commissioner Madison said he could not accept this amendment. VOTING ON THE STEWART AMENDMENT: VOTING: Ayes - 2 (Stewart, Hamby ) Noes - 3 (Madison, Boone, Haire) VOTING ON MOTION WITH BOONE AMENDMENT INCORPORATED: VOTING: Ayes - 3 (Madison, Boone, Haire) Noes - 2 (Stewart, Hamby ) CLORENE S. KISTLER PROPERTY REZONING REQUEST - CASE #9304-4: MOTION from Commissioner Madison to rezone the Clorene Ss. Kistler Property from RA to NB, for a proposed ice cream bar, as recommended by the planning board. The property is located on SR 1005, Old Mountain Road, near Bradford Crossroad, and is more specifically described as Lot 42, Block A, of Iredell Tax Map #8M. The property consists of 6.5 acres with 195’ of road frontage. VOTING: Ayes - 4; Nays ~ 1 (Stewart). OMAR HASON AND FRANCES E. HASON, REQUEST FOR RELEASE FROM TAXES: Mr. Ketchie said Mr. Gourley was unable to be present. Mr. Ketchie said the release of taxes in and of themselves is prohibited by Statute. After talking with the Institute of Government and several other local attorneys, the commissioners do have the authority to remove the tax lien from that property going to Mr. Hason and leaving it on Mr. Gerald Rush’s property, who was the original owner. Commissioner Stewart said she thought that the property tax follows the property. Mr. Ketchie said that was correct. Commissioner Madison inquired if the person who previously owned the property (Mr. Gerald Rush) owned other property in the county. Mr. Ketchie said he did. MOTION from Commissioner Madison to place this lien on this particular property on Mr. Gerald Rush. 178 VOTING: Ayes - 5; Nays - 0. ADJOURNMENT TO STATESVILLE SENIOR HIGH SCHOOL, MAC GRAY AUDITORIUM: MOTION from Commissioner Madison to adjourn this meeting to the Mac Gray Auditorium to hear the matter concerning the Iredell-Statesville School funding and the proposed bond referendum for the schools. (Time: 7:50 p.m.) VOTING: Ayes - 5; Nays - 0. MAC GRAY AUDITORIUM MEETING The board resumed its meeting at approximately 8:15 at the Mac Gray Auditorium. All county commissioners, county manager, county attorney, and clerk to the board were present. Mr. Bill Long, chairman of the Iredell/Statesville School Board spoke first. He was followed by Dr. Jesse Register. These school representatives addressed the needs and concerns of the school system for current expense and the proposed bond issue. Following their presentations, the board members asked questions of the school officials. Commissioner Madison inquired about the efficiency of the system, the test scores, and the ratio of students to teachers. He also inquired about the recent rewriting of the superintendent’s contract. Mr. Long thanked the board for hearing their requests. MOTION from Commissioner Stewart to fund the schools a 5% increase as proposed in the budget presented by the County Manager. In discussing the motion Commissioner Madison said he thought there were issues still in the air such as the accountability of the schools and the test scores, and he thought a decision should be postponed until the first meeting in August (August 3, 1993). Chairman Haire said she concurred with Commissioner Madison. Commissioner Boone said he thought some improvements have been made in the communications with the school system. Mr. Long mentioned a study commission to look into the efficiency of the school system. Commissioner Hamby said all the questions were answered, and why should a decision not be made. VOTING ON MOTION: Ayes - 2 (Stewart, Hamby) Nays - 3 (Boone, Haire, Madison) MOTION from Commissioner Madison to delay the funding for the schools and instruct the chairman and one other board member of the chairman’s choice to get together with the school board chairman and one other member school board member to reach an agreement and bring back a recommendation at the August 3rd meeting of the Iredell County Board of Commissioners. VOTING: Ayes - 3 (Madison, Haire, Boone) Nays - 2 (Stewart, Hamby) BOND REFERENDUM DISCUSSION: The board discussed when would be the best time to have the referendum. The school board officials have recommended that the referendum be held in October with the City elections. The county commissioners also expressed interest in knowing what Mitchell Community College and the Mooresville Graded School District planned to do. The county commissioners did not feel that this would be ready for a referendum before the May primary and wanted more time to talk with MCC and MGSD. JUL” 6 1993 179 JUL~ F 1993 Commissioner Hamby said a decision would need to be made at this meeting this evening in order to get in on the October ballot. Commissioner Boone said there were four reasons the May 1994 primary date would be preferable to the October date: (1) A larger number of city voters would turn out to vote for municipal officers, but there would be no reason other than the bond referendum for voters in other parts of the county to go to the polls. This would discriminate against the rural areas of the county. (2) Since the polls would not be otherwise open in most precincts, there would be an additional cost to the taxpayers of paying the poll workers. (3) The Mooresville Schools and Mitchell Community College both wished to be included in the referendum, but did not yet have their requests ready. (4) As many as possible should vote on important issues, and there would be a larger turnout in a primary than there would be for a single-purpose election. MOTION from Commissioner Boone to support the May referendum. Ayes - 3 (Haire, Madison, Boone) Nays - 2 (Stewart, Hamby) ADJOURN: MOTION from Commissioner Madison to adjourn at 9:40 p.m. Next meeting to be held on August 3, 1993, 6:00 p.m., County Commissioners’ Meeting Room, Iredell County Government Center, 200 South Center Street, Statesville, NC. The second meeting in July has been cancelled. a ‘i , af y Mc PFPtrhatr a ee se ee naan Clerk to the Board Approved: Sq /a3 180 IREDELL COUNTY BOARD OF COMMISSIONERS MINUTES JULY 12, 1993 - SPECIAL MEETING The Iredell County Board of Commissioners met at 6:00 p.mM., Monday, July 12, 1993, County Commissioners’ Meeting Room, Iredell County Government Center, 200 South Center Street, Statesville, NC, for a special meeting of the board. Those present for the meeting were: Sara K. Haire, Chairman David A. Boone, Vice Chairman Diane M. Hamby C. Douglas Madison, Jr. Alice M. Stewart Staff present: Joel Mashburn, County Manager William P. Pope, County Attorney Alice Fortner, Clerk to the Board Susan G. Blumenstein, Director of Finance and Administrative Development CALL TO ORDER: Chairman Haire DISCUSSION OF SCHOOL FUNDING FOR CURRENT EXPENSE: Chairman Haire made the following statement: As directed by this board, on July 8th Vice Chairman Boone and I met with Chairman Bill Long and Vice Chairman Godfrey Williams to work out an agreement on the school funding. I think we had a very progressive meeting. I think a lot of issues were reconciled and at this time I would like to give you a report of what happened at that meeting. REPORT Sara Haire, Chairman, Iredell County Board of Commissioners, Bill Long, Chairman of the Iredell/Statesville Board of Education, along with David Boone, Vice Chairman of the Commissioners, and Godfrey Williams, Vice Chairman of the School Board, have agreed to the following: 1. Establish a study committee to examine the educational system of Iredell County and report back to the joint boards on ways to improve the effectiveness of our school system. The study committee shall consist of nine Iredell County citizens. Each board shall, after consulting the other board, appoint three members. The remaining members shall be appointed by these six members. ‘ The study committee may, subject to the approval of the commissioners, employ an outside consultant to work with and report to the commission. Any fees shall be paid by the County. The school system shall provide information or access to information as requested by the study committee. 2. The county commissioners and the school board will meet quarterly to review goals, discuss problem areas, and work out solutions to the problems that are common to the two boards. These meetings should be in a workshop format with a published agenda. 3. In addition to the annual budget request booklet such as has been heretofore submitted, the school board shall submit a detailed line item budget to the county commissioners along with other financial information as may be requested by the county commissioners. 4. The commissioners shall hold one or more budget work sessions with the school board. The school board, without coercion from any other board and as a good will gesture, will review and consider changing the portion of their transfer policy dealing with separation of younger brothers and sisters from older brothers and MUL 12 1993 181 QUL 12° sisters. © oy The commissioners will vote to fund a five per cent increase in the Current Expense Budget for fiscal year 1993-1994, or a $756 per ADM. 6. We recognize that although we sometimes have honest differences of opinion, we each respect the members of the other board and realize that we are all striving to do what is best for Iredell County. We feel that despite the recent controversy, both boards and the people of Iredell County will benefit from this agreement. We believe it will result in greater accountability and better cooperation between the two boards. Our common goal is to come together as a county and do a better and more efficient job of educating the children. Based on these remarks, I would like to make a motion that we appropriate $592,164. from Unappropriated Fund Balance to Appropriated Fund Balance and increase funding to school Current Expense by $592,164. to be allocated between the two school systems based on Average Daily Membership. The effect of this motion will be that it increases the Fund Balance Appropriated to $1,520,356. It maintains an Unappropriated Fund Balance of approximately $5,933,688., Or 12.2% of budgeted expenditures for 1993-94. 7s increases the appropriation to Iredell-Statesville Schools by $481,212. for Current Expense. It increases appropriation to Mooresville Graded School District by $110,952. for current Expense. Chairman Haire asked for discussion of the motion. Commissioner Boone said he had a few remarks. He did intend to vote for the motion. He said that, while he had not changed his assessment of the schools’ financial needs, he realized that this issue has divided the county and has caused a lot of hard feelings, and he thought he, along with members of the school board, realize that being in a fight like this is not benefiting either one of our boards and is not benefiting the people of this county, and it is time to end the controversy. Both parties and the people of the county all emerge the winner, where all win something. He thinks on the county’s part we will see greater accountability so far as budgeting process goes, and he is hopeful that this study committee will come up with some helpful suggestions to improve the system. He also thought the quarterly meetings would help to insure cooperation and communication between the two boards, and hopes the process goes 4 lot better and smoother next year. A lot of talk has taken place about ill feelings between the two boards. He said he had some difference of opinions with the majority of the school board members. He said he thought he was on very cordial terms with the board members and some of them are his personal friends. A part of the problem is the difference in the roles. The school board is entrusted with the job of administering the school system. The county commissioners are the taxing authority and every penny that is being spent comes from tax payers, some who are barely getting by. Some people have suggested giving the taxing authority for schools to the school boards. That would make county commissioners’ jobs a lot easier, Boone said. They (school board members) decide what they would like to do for the schools. But the county commissioners are the taxing authority, and it is up to them to come up with the money. And every penny the schools spend comes from the taxpayers, some of whom are barely getting by. Commissioner Boone said again that he supports the motion. Commissioner Madison read the following statement: Let’s now let this be a new beginning for the Iredell- Statesville School system. I have and always will be an advocate 182 for adequate funding for our children’s education, but on the other hand, I am charged with responsible use of the taxpayers’ dollars in this county. I have no personal agenda, professional agenda, and certainly after this you would know that I have no political agenda. I simply am interested in quality for each dollar that we spend. I want the money we spend on education to translate into higher academic achievement for our children. We must see more of each dollar going into the classroom, into the hands of our teachers. We must look at every way to make this system efficient in its use of the tax dollars and achieve the maximum results for the children. I am not and never will be satisfied with a par or below par for my child or for yours. This is my home town. I do not live on the lake, at the beach, or in Forsyth County, because I want to live and work and raise my children right here in the best place in the world to live--Iredell County. I am concerned about the students that are fleeing our system, whether it be to Forsyth, Charlotte, or Mooresville. This is a hemorrhage this must be stopped. The only way to do that is to stop yelling at each other, politically posturing, roll up our sleeves, set aside any personal agendas, and think about the kids that deserve better than a below par systen. We must join forces with the task force and the school board to begin to bring about real change in this county. I have been accused of working for a special interest group and in a sense that is correct in that the tax payers and the kids of this county need a special interest representative. We have all experienced pain over this issue, but if the pain will bring gain for our kids, it has been worth it. It will not be through the genius of one person that we will achieve excellence, but through the combined efforts of parents, teachers, educators, the school board and the county commissioners, and anyone else who may wish to join. I am ready for a change. And I know that there is no one that is satisfied with less excellence in education when it is your children. Our children are our future, and we are charged with the responsibility to prepare them for the future. We need to move eer we need to get to work. Therefore I will support the motion. Chairman Haire inquired if there was any further discussion of the motion. There was none. She said this would be Budget Amendment #1. VOTING: Ayes - 5; Nays - 0. Chairman Haire extended thanks to Chairman Bill Long of the Iredell-Statesville School Board and Vice Chairman Godfrey Williams for the fine spirit of cooperation that the county commissioners received when they met. Chairman Haire said she received a letter from Mr. Long and asked County Manager Mashburn to read the letter, which states as follows: July 12, 1993 Iredell County Board of Commissioners P. O. Box 788 Statesville, NC 28687 Attention: Mrs. Sara Haire, Chairperson Dear County Commissioners: The following action was taken at the July 11, 1993, special meeting of the Iredell-Statesville Board of Education. We would like you to consider requests contained in this statement at your meeting on July 12, 1993. MUL 12 1993 183