HomeMy WebLinkAboutC.054.93009_1717REQUEST FOR APPROVAL OF THE IRF.DELL. COUNTY POLICY FOR THE
INTERNET & USE & PRIVACY OF ELECTRONIC MAIL: MOTION by Commissioner
Stewart to adopt the following policy regarding this matter.
VOTING: Ayes - 5; Nays - 0.
IREDELL COUNTY
POLICY REGARDING THE USE OF THE INTERNET AND THE USE AND PRIVACY
OF ELECTRONIC MAIL,
1. The Internet and electronic mail are valuable tools. Iredell County encourages the use of the
Internet and electronic mail by its employees in the performance of their duties and will seek
to make available to them access to the Internet and to electronic mail services for the
performance of their duties.
1. Appropriate use ojthe Internet and electronic mail. While in performance of work-related
functions, while on the job, or while using county -owned or county -provided information
processing resources, employees of Iredell County are expected to use the Internet and
electronic mail responsibly and professionally and shall make no use of the Internet or
electronic mail in an illegal, malicious, or obscene manner or in any way that reflects badly
on Iredell County. The reception, transmission or display of sexually explicit images,
messages, or cartoons, or any transmission or use ofcommunications containing ethnic slurs,
racial epithets, or any other material that may be construed as harassment or disparagement
of others based on their race, national origin, sex, sexual orientation, age, disability or
religious or political beliefs is expressly prohibited. Personal communications of an
excessive nature or that interfere with the performance of county duties are prohibited, and
any and all fees or charges from such personal use of equipment or services shall be
reimbursed by the employee. Violation of this proscription shall be grounds for removal of
access to the Internet or electronic mail and to other shared computing resources and for any
disciplinary measures as are appropriate, up to and including dismissal and criminal charges
when appropriate. The county reserves the right to evaluate the appropriateness of any use
of the Internet and e-mail on an individual and ongoing basis.
3. Accuracy of disseminated information. Employees have a responsibility to make sure that
all public information they disseminate via the Internet is accurate. Employees shall provide
in association with such information its source and the date at which it was current and an
electronic mail address allowing the recipient to contact the employees responsible for
making the information available in its current form.
4. Electronic mail signature blocks. Employees are cautioned that electronic mail messages
may be misinterpreted as a more formal communication than the sender intended and that
care should be taken in their intent and composition. Employees shall not misrepresent the
policies or positions of their department in electronic mail. Employees shall include the
following disclaimer if there is a possibility that their electronic mail message may
misrepresent department policies or positions: "Opinions expressed in this message may not
represent the policy of Iredell County." In a0 electronic messages the signature block must
contain the name of the sender and his or her electronic mail address. Anonymous or
pseudonymous posting is expressly forbidden.
S. Common electronic mail addressing system. The County will provide acommon addressing
system for all departmental employees. Any employee who maintains any other mailbox
which is accessible from the Internet must also maintain an electronic mail box on the
County mail server. The employee must notify the County computer manager of any such
mailbox that is his or her primary mailbox, in order for the computer manager to provide for
forwarding of mail to the primary mailbox from the County mail server.