HomeMy WebLinkAboutC.054.93009_0548IREDELL COUNTY BOARD OF COMMISSIONERS
MINUTES
JUNE 2. 1.994 - BUDGET SESSION
The Iredell County Board of Commissioners met on Thursday,
June 2, 1994, 12 NOON, South Wing Conference Room, Iredell County
Government Center, 200 South Center Street, Statesville, NC. Those
present for the meeting were:
Sara K. Haire, Chairman
David A. Boone, Vice Chairman
C. Douglas Madison, Jr.
Diane M. Hamby
Alice M. Stewart
Staff Present: Joel Mashburn, County Manager
Susan G. Blumenstein, Director of Finance &
Administrative Matters
Alice Fortner, Clerk to the Board
Jean Moore, Temporary Clerk to the Board
480 REGISTER OF DEEDS: Brenda Bell, Iredell County Register of
Deeds, attended this segment of the meeting. The county manager
stated the major change to this budget pertained to optical imaging
equipment. This will address the space problem at the Register of
Deed's office. They have been using microfilm readers. A network
of county offices, e.g., tax offices, as well as private agencies
(attorneys, realtors) could link in with the system. These
agencies could buy equipment to hook on and the county (register of
deeds) could charge an access fee. Three different optical imagers
are available and they are: 20 Model (3 1/2 years of data forward)
at a cost of $15,724; the 40 Model (7 years or 3 1/2 forward and 3
1/2 years back) at a cost of $24,520 and the 114 Model at a cost of
$59,280.
Commissioner Madison said if the ROD office could load three or
four years back the traffic in the office could be cut
tremendously. The county manager said if he was talking about
creating files that pickup old data there is no cost to do this.
Commissioner Madison said it would be foolish to buy the hardware
that would limit the office to three into seven years unless there
were add ons. Bell said a daisy -chain could be achieved. In
addition, she said this proposal has a scanner that writes the
documents to a disk. Manpower to assist in the scanning; however,
might be a problem unless they received temporary assistance.
Caldwell County is currently bidding out this equipment. Bell said
it was not recommended to buy the equipment, because by the time
everything is complete the equipment is worthless. Commissioner
Madison and Commissioner Stewart both said that a JOBS client could
perhaps assist in the scanning. Capacity, Commissioner Madison
said, is important, and the need to add as many years as possible
to the present location.
Commissioner Madison asked if the State had approved visual
imaging. Bell said it was approved; however, they still had to do
microfilming until legislation was passed saying they do not have
to continue this practice. Bell said that quite a bit of savings
would be received by not microfilming.
MOTION by Commissioner Madison to increase Register of Deed's
budget in the amount of $45,980 to cover equipment and maintenance
for the 114 Model optical imager.
VOTING: Ayes - 5; Nays - 0
Bell said she would like to have the commissioners' input on the
user charge for the imager. The user charge could be done on a
monthly fee or per usage basis. She said her feeling was that a
per usage fee would be most desirable. This would aid the smaller
firms that might not use it as much as larger companies. The
equipment already has the capability of logging user time and