HomeMy WebLinkAboutC.054.93009_0315REQUEST FOR CLARIFICATION ON PROCESS FOR BIDDING VEHICLES: Mrs.
Evie Caldwell, County Purchasing Agent, reiterated from the October
5 meeting that what she was requesting was clarification on the
parameters in which to request bids for light vehicles. In 1991,
bids were restricted to Iredell County vendors. It is now being
requested to open this up to a radius of vendors within a distance
from Statesville. One consideration already discussed was the
potential problem of buying from vendors too far to travel to
obtain warranty and repair work. Recently, Ms. Caldwell stated she
had talked with the County Garage Director, and found out that
currently we are dealing with dealers for warranty work when they
were not the selling dealers. This has not been a problem.
Chairman Haire asked about purchasing the vehicles through the
State.
Mrs. Caldwell stated that this has been discussed several
times, however, it was always encouraged to buy locally. Cost
comparisons have been done and it was found that the County can do
as well, or better, by bidding locally rather than going on State
contract. In the years past, it seems that the State contract is
placed in the City of Raleigh to retrieve the vehicles.
Commissioner Madison stated he felt it would be good to stay
within a 50 -mile radius and to also have the vehicles delivered.
Mrs. Caldwell stated it was normal procedure to request FOB
the County Garage. In addition, Ms. Caldwell stated she was
requesting waiver of the five percent (5%) bid deposit. The
consideration of this waiver was also made in 1991. This was done
to assist vendors in Iredell County.
Commissioner Madison stated that if the 58 bid deposit was
waived, it should be on a pre -approved listing of vendors.
MOTION by Commissioner Madison to extend a 50 -mile radius for
the purchase of vehicles and eliminate the 5% bid deposit for
equipment/vehicles under $100,000 but only on a pre -approved vendor
list.
VOTING: Ayes - 5; Nays - 0.
REOUF T FOR APPROVAL OF BUDGET AMENDMENT 014: Mr. Carson Fisher,
County Engineer, stated that in January, 1993, it was discussed
with the board the possibility of the purchase and condemnation of
five lots near the baler facility on Twin Oaks Road. The
condemnation proceedings were "friendly," because there was an
unclear title on the property. Discussions with the property
owners suggested that this might be the best way to handle the
matter. Mr. Fisher stated that since we were in a new budget
year, this amendment was necessary to appropriate the funds for
this year. Some progress is now being made through the county
attorney's office for the condemnation proceedings.
-19-
Paul Wagner
3.30
Edwin Pope
10.84
Edwin Pope
.17
Lorna Gilleland
.61
James Bezanson
3.96
Cindy Dowell
•87
Howard Brown
.53
Palliser Furniture
2.37
Hubert Privette
.69
David Privette
.69
Jimmy Padgett
1.19
John Robbins
.34
TOTAL
$11,196.28
REQUEST FOR CLARIFICATION ON PROCESS FOR BIDDING VEHICLES: Mrs.
Evie Caldwell, County Purchasing Agent, reiterated from the October
5 meeting that what she was requesting was clarification on the
parameters in which to request bids for light vehicles. In 1991,
bids were restricted to Iredell County vendors. It is now being
requested to open this up to a radius of vendors within a distance
from Statesville. One consideration already discussed was the
potential problem of buying from vendors too far to travel to
obtain warranty and repair work. Recently, Ms. Caldwell stated she
had talked with the County Garage Director, and found out that
currently we are dealing with dealers for warranty work when they
were not the selling dealers. This has not been a problem.
Chairman Haire asked about purchasing the vehicles through the
State.
Mrs. Caldwell stated that this has been discussed several
times, however, it was always encouraged to buy locally. Cost
comparisons have been done and it was found that the County can do
as well, or better, by bidding locally rather than going on State
contract. In the years past, it seems that the State contract is
placed in the City of Raleigh to retrieve the vehicles.
Commissioner Madison stated he felt it would be good to stay
within a 50 -mile radius and to also have the vehicles delivered.
Mrs. Caldwell stated it was normal procedure to request FOB
the County Garage. In addition, Ms. Caldwell stated she was
requesting waiver of the five percent (5%) bid deposit. The
consideration of this waiver was also made in 1991. This was done
to assist vendors in Iredell County.
Commissioner Madison stated that if the 58 bid deposit was
waived, it should be on a pre -approved listing of vendors.
MOTION by Commissioner Madison to extend a 50 -mile radius for
the purchase of vehicles and eliminate the 5% bid deposit for
equipment/vehicles under $100,000 but only on a pre -approved vendor
list.
VOTING: Ayes - 5; Nays - 0.
REOUF T FOR APPROVAL OF BUDGET AMENDMENT 014: Mr. Carson Fisher,
County Engineer, stated that in January, 1993, it was discussed
with the board the possibility of the purchase and condemnation of
five lots near the baler facility on Twin Oaks Road. The
condemnation proceedings were "friendly," because there was an
unclear title on the property. Discussions with the property
owners suggested that this might be the best way to handle the
matter. Mr. Fisher stated that since we were in a new budget
year, this amendment was necessary to appropriate the funds for
this year. Some progress is now being made through the county
attorney's office for the condemnation proceedings.
-19-