HomeMy WebLinkAboutC.054.93011_0959(15) Develop and implement procedural regulations that interpret and enforce compliance
with the provisions of this article.
(Ord. of 8-5-75, § IV; Mo. of 1-5-82; Res. of 10-4-88)
State law references: Procedure for letting of public contracts, G.S. § 143-129; letting
contracts on informal bids, G.S. § 143-131.
Sec. 2-31. Same—Authority to adopt procedural regulations.
The purchasing agent is hereby authorized to prepare procedural regulations to amplify the
provisions of this article and to enforce compliance with such regulations including, but not
limited to, the procedure for:
(1) Handling bids, Quotes and Requests for Proposal;
(2) Making purchases, including emergency purchases;
(3) Reporting receipt of deliveries of supplies, materials, equipment and contractual
services;
(4) Submitting requisitions for the supplies, materials, equipment and contractual services
needed for using agencies and for submitting invoices for items delivered;
(5) Requesting, submitting for review, approval procedure and signature authority of all
contracts for services;
(6) Control and safeguarding of items in surplus inventory
i$inwentor� ; to facilitate its transfer to other departments, sale or discard;
(6) Such other activities as are necessary to give effect to this article.
(Ord. of 8-5-75, § V)
State law references: Minimum number of bids for public contracts, G.S. § 143-132; use of
small, minority, physically handicapped and women contractors, G.S. § 143-135.5.
Sec. 2-32. Requisitions and estimates of future requirements.
(a) All agencies shall submit to the purchasing agent requisitions for the supplies, materials,
equipment and contractual services as required for their operations and which exceed one
thousand dollars ($1,000.00) thus requiring an approved written purchase order prior to
purchase. The purchasing agent, after reviewing any such requisition may question its
propriety and may require the head of the requesting agency to justify the quantity, quality or
authorization for the requisition.
(b) All agencies shall also file with the purchasing agent estimates advance written notice
of their requirements for supplies, materials, equipment or contractual services on such form,
at such time, and for such future periods as the purchasing agent may prescribe so as to allow
adequate time to schedule and apply the bidding process. (Ord. of 8-5-75, § VI)
Sec. 2-33. Contracts, purchases, and sales; competitive bids required.
(a) All purchases of and contracts for supplies, materials, equipment and contractual
services and all sales of personal properties shall be based wheAeveF at all times possible on
competitive bids.
(b) If the amount of the expenditure for a commodity or class of
commodity nemuilly ebtaipAle frem the same seume ef supply is estimated to exeeed five
thousand dellars ($5,000.00) to be ninety thousand dollars ($90,000.00) or more, contract bids
shall be submitted in accordance with the provisions of state law for formal bids.
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