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HomeMy WebLinkAbout09-06-2022 1 September 6, 2022 IREDELL COUNTY BOARD OF COMMISSIONERS PRE-AGENDA SESSION September 6, 2022 The Iredell County Board of Commissioners met in pre-agenda session on Tuesday, September 6, 2022 at 5:00 PM, in the Commissioners’ Meeting Room located in the Iredell County Government Center 200 South Center Street, Statesville, NC. The August 16, 2022 Board of Commissioners’ regularly scheduled meeting was cancelled due to COVID-19 quarantine rules and other illness. Board Members Present Chairman James Mallory Vice Chairman Melissa Neader Scottie Brown Gene Hope Board Members Absent Marvin Norman Staff present: County Manager Beth Mull, County Attorney Lisa Valdez, Deputy County Manager Susan Robertson, Finance Director Deb Cheek, and Clerk to the Board Amy Anderson. CALL TO ORDER: Chairman James Mallory called the meeting to order. ADJUSTMENTS TO THE AGENDA: County Manager Beth Mull went over the following adjustments: ADD: VIII.24 Approval to reassign an incentive agreement to an affiliate entity. CLARIFICATION: Move VIII.20 Resolution supporting Operation Green Light for Veterans to Presentation of Special Recognitions & Awards. . ADMINISTRATIVE MATTERS Request from the Fire Tax Oversight Committee for approval of Budget Amendment #13 and to allocate up to $8,000 to West Iredell Volunteer Fire Department from the All - County Fire Service District Reserve for building repairs: Kent Greene said West Iredell VFD submitted a proposal to the Board at the budget workshop and the matter was deferred to the Fire Tax Oversight Committee. The request was discussed at the Fire Tax Oversight Committee held on 7/28/2022 and was unanimously recommended for approve and send to the Board of Commissioners for a final decision. The funds will be used to replace the flooring in the station's training Room and offices. This item was placed on consent. Request from Parks & Recreation for approval to apply for the 2022 Accessibility for Parks (AFP) Grant from the NC Parks and Recreations Trust Fund (PARTF) to install a playground at Jennings Park that will meet the needs of children with physical and 2 September 6, 2022 developmental disabilities: Parks & Recreation Interim Director Jen Winters requested approval to apply to the NC Parks and Recreation Trust Fund for an Accessibility For Parks grant in the amount of $500,000 with a $100,000 grant match to install an ADA playground at Jennings Park which will benefit children with disabilities in Iredell County by providing a special facility that will meet the unique needs of children with physical and developmental disabilities. This item was placed on consent. Request from Solid Waste for approval of a Lease Agreement for the 901 Convenience Center Site: Solid Waste Director Teddy Boller said Solid Waste has for many years leased property on West Memorial Highway (Highway 901) on which a Solid Waste Convenience Center is located. Mr. Dalton Campbell sold the property last year to Ronald D. and Jayne G. Taylor. At the September 21, 2021 meeting, the Board approved a 3-year lease to the new property owners. There was no payment was due to the new owners in the County's fiscal year ending June 30, 2022, and the lease was never executed. Instead of a 3-year lease, the property owners prefer a one-year lease with the option for two additional one-year renewals. Rent for FY23 will be $3,780, with a 5% increase each year, if renewed. Request from the Tax Assessor to present the Uniform Schedule of Values, approval of the Public Notice, and set the Public Hearing Date: Request from Tax Administration for approval of a resolution permitting electronic listing of personal property: Tax Assessor Fran Elliott requested approval of a resolution to permit electronic listing of personal property and authorizing electronic signature when listings are submitted electronically. If approved, the electronic listing application will be available on the county website for the 2023 listing period. Listings must be received during the listing period January 1 through January 31, unless an extension request has been approved that extends the listing period to April 15. Chairman Mallory noted the Board approved a resolution last year permitting electronic business listing. This item was placed on consent. Request from Tax Administration for approval of July 2022 Refunds and Releases: This item was placed on consent. Request from Planning & Development for the appointment of members for the steering committee for the update to the 2030 Horizon Plan: County Manager Beth Mull said an 11 member steering committee is needed to aid in the update to the 2030 Horizon Plan. Three Planning Board members who have agreed to serve, plus there will be one member from the Farmland Preservation Board and a representative from the Economic Development Corporation. The 6 additional spots will be made up of members of the community that have expressed interest and volunteered to serve. This project is expected to take approximately 18 months and this group will be meeting monthly throughout the process. 3 September 6, 2022 Planning Staff recommended appointment of the following members: Planning Board representatives- Kristi Pfeufer, Andy Webster and Jerry Santoni Farmland Board representative- James Dobson Economic Development representative- Jenn Bosser Other- Jeff Cernuto, Richard Coleman, Harry Tsumas, Sean Turner, Jeff Cheek and Bill Johnson This item was placed on consent. Request from Planning & Development for approval of a resolution amending the Map Review Officer list: County Manager Beth Mull requested to amend the list of Map Review Officers by adoption of the attached resolution. The City of Statesville and the Town of Mooresville have needed changes to the list of Review Officers. The General Statutes requires that all Counties appoint Review Officers to review each plat or map before it is recorded and certify that it meets the statutory requirements for mapping. This item was placed on consent. Request from the Finance Department for approval of an amended project ordinance for the LED project with Iredell-Statesville Schools and to close the fund: Finance Director Deb Cheek said the Iredell-Statesville LED Project has been completed. Cheek requested approval to amend the project ordinance to recognize interest earnings and transfer money between expenditure lines. There is one more pay application and then finance can close this fund. This item was placed on consent. Request from the Finance Department for approval of Budget Amendment #11 to appropriate ARP Enabled fund balance to fund a loan program for Fire & Rescue Departments: Finance Director Deb Cheek requested approval of Budget Amendment #11 in the amount of $3 million to set aside funds to create a loan program available to Fire & Rescue Departments. Approval will allow the county to provide support to the public safety volunteer agencies. Cheek noted the loan program is ARP Enabled fund balance. This item was placed on consent. Request from the Finance Department for approval to purchase two additional workstation consoles for the Emergency Communications Center: On behalf of ECOM, Purchasing Manager David Sifford requested approval to purchase two additional Evans Consoles for the ECOM 911 Center. The items will be purchased off of the HGAC Cooperative Purchasing Group. The items have been solicited utilizing Federal Purchasing Guidelines. Bid documents are available on the HGAC website as well as in the Purchasing Office. The cost of the two consoles is $62,270. Request from the Finance Department for approval to purchase three ambulance box remounts for the Emergency Medical Services Department: Purchasing Manager David Sifford on behalf of EMS, requested approval to purchase of three ambulance box remounts to 4 September 6, 2022 upgrade three ambulances. The remounts will be purchased off of the Cooperative Purchasing Group HGAC. The cooperative solicited the services utilizing Federal Purchasing Guidelines. Bid documents are available on the HGAC website as well as in the Purchasing Office. This item was placed on consent. Request from the Finance Department for approval of a lease to NC Department of Agriculture & Consumer Services for office space: Purchasing Manager David Sifford said the NC Department of Agriculture & Consumer Services has requested to renew its existing lease with the County for office space at the Iredell County Agriculture Building located at 444 Bristol Drive. The office space is used by the Forestry Service Division. The request is for a lease renewal of 36 months, at the current lease rate of $5,351.28 annually, or $445.94 monthly. This item was placed on consent. Request from the Fin ance Department for approval to release a Request For Qualifications to provide planning, design and engineering services for a new ICATS facility in South Statesville: Purchasing Manager David Sifford requested approval to release a Request for Qualifications to provide planning, design, and engineering services for a new ICATS facility in south Statesville. Request from the Finance Department for approval to select Stewart Engineering as the Architect for Jennings Park Design - Phase II & III: Purchasing Manager David Sifford requested approval to select Stewart Engineering as the architect for Jennings Park Design – Phase II and III. Sifford said the County issued a Request for Qualifications for Engineering, Consulting and Design Services for Phase II and Phase III of the Jennings Park Project on June 22, 2022. Only one response was received to the RFQ, from Stewart Engineering. Stewart Engineering was also the designer for Phase I of the project. The response from Stewart is attached. Chairman Mallory said the picture of the coverpage is somewhat different than the original plan. Mull said that is because some of the fields had to be moved because of the wetlands. Commissioner Houpe said some of the recommendations have been to have pro-dirt in the infields instead of grass, removable bases, additional fencing, and to gather pricing on some additions through the process. Mull said staff has added all the items to the wishlists. The ball fields have not been designed yet. Staff will take it as far as it can go depending on the budget. Commissioner Houpe is excited about the investments being made. Chairman Mallory asked if the playground is depicted. Mull said no. The playground will depend on the grant. 5 September 6, 2022 This item was placed on consent. Request from the Finance Department for approval to select Edifice General Contractors as the Construction Manager at Risk for the Jennings Park Project: Purchasing Manager David Sifford said the County released a Request for Qualifications for a Construction Manager at Risk for the Jennings Park Project on June 29, 2022. Qualifications packages were received from Edifice General Contractors, Miles & McClellan Construction and Samet/WC Construction. A committee reviewed and discussed the three responses. After careful consideration, checking references and visiting finished projects, Edifice was chosen as the best fit for Iredell County on the project. This item was placed on consent. Request from the Finance Department for approval of the scope of work and to authorize the County Manager to sign the contract with CPL Architecture Engineering and Planning for developing a Fairgrounds Master Plan: Purchasing Manager David Sifford said CPL Architecture Engineering and Planning was chosen by the selection committee to work with Iredell County to develop a Fairgrounds Master Plan. Sifford recommended approving the attached scope of work for the Fairgrounds Master Plan Project and allow the Manager to negotiate and approve the associated contract. Chairman Mallory requested there be two presentations to the Board and a museum or historical exhibit added as a sixth bullet point. Commissioner Houpe asked if the stakeholder meetings are being planned. Mull said yes. Chairman Mallory said there is going to be engagement with the public, board, and staff. Request from Administration for approval to award contract to F.L. Blume for the Government Center Exterior Renovation Project - GC4E: Project Manager David Saleeby said six years ago, the County set out to restore and renovate the 1899 Iredell County Historical Courthouse. The biggest enemy of the building was water intrusion. Water was leaking the entire building envelope roof, basement windows and walls of the building Over the past 5 years, the roof and basement areas have been completely restored and waterproofed which leaves the exterior brick and windows renovation to complete the waterproofing project. Over the past year design and specifications have been developed for the exterior renovation. To ensure the County has a qualified contractor for project, the bidders were prequalified before submitting a bid. Renaissance Roofing and F. L. Blum were the only contractors that submitted the prequalification application and bids for project. Saleeby provided the plans, bids, bid tabs and budget for the project. The Board of Commissioners are being ask to consider awarding F. L. Blum the Government Center Exterior Renovation (GC4E) project for a total contact amount of $1,970,300.00. The total project budget is $2,088,520.00 which includes a 6% contingency. County Construction Projects Update: An update was provided in the agenda packet for information only. 6 September 6, 2022 Approval of a resolution supporting Operation Green Light for Veterans: Will be presented at 7pm. Approval of the Fire/Rescue Emergency Response Standards Committee: County Manager Beth Mull said at the June 7, 2022 Board of Commissioners' meeting there was a discussion regarding the ECOM Governance Board. The Board was populated yet the objectives of the group still needed to be established. In addition, there is already an EMS Peer Review Board that serves the same purpose similar to the ECOM Law Enforcement Committee; therefore, the need is to establish a committee for the fire/rescue discipline. After much work, the name of the group is recommended to be amended to the Fire/Rescue Emergency Response Standards Committee and the objectives are detailed in the attachment. The document was distributed to all of the fire and rescue chiefs and feedback was requested. There have been no comments or suggested modification received. This item was placed on consent. Request from Clerk to the Board for approval of the minutes from the July 19 and August 2, 2022 meetings: There were no additions or corrections. Approval to reassign an incentive agreement to an affiliate entity: Northpoint Development, LLC has formed an affiliate entity to hold the property and complete the development anticipated in the northeast quadrant of the I-40/I-77 interchange. They would like to assign their incentive to this entity, which is NP BGO NC PARK STATESVILLE, LLC. Motion to approve assignment of incentive previously granted to Northpoint Development, LLC on April 4, 2022, with the incentive assigned to NP BGO NC Park Statesville, LLC. This item was placed on consent. ANNOUNCEMENTS OF VACANCIES OCCURING ON BOARDS & COMMISSIONS (None) APPOINTMENTS TO BOARDS & COMMISSIONS I-CARE Board of Directors – 2 appointments The I-CARE Board of Directors request the appointment of Lisa Pullis, Program Director at Iredell County Partnership for Young Children. Pullis will fulfill the required seat of a member having expertise in the early childhood arena and fill the vacancy created when the former member relocated. The Board of Directors also request the appointment of Dr. Lisa Mozer to replace a former member who exhausted their term on the board. The Board recessed at 6:40pm. 7 September 6, 2022 IREDELL COUNTY BOARD OF COMMISSIONERS REGULAR MINUTES September 6, 2022 The Iredell County Board of Commissioners met in regular session on Tuesday, September 6, 2022 at 7:00 PM, in the Commissioners’ Meeting Room of the Iredell County Government Center, 200 South Center Street, Statesville, NC. The August 16, 2022 Board of Commissioners’ regularly scheduled meeting was cancelled due to COVID-19 quarantine rules and other illness. Board Members Present Chairman James Mallory Vice Chairman Melissa Neader Scottie Brown Gene Houpe Board Members Absent Marvin Norman Staff present: County Manager Beth Mull, County Attorney Lisa Valdez, Deputy County Manager Susan Robertson, and Clerk to the Board Amy Anderson. CALL TO ORDER by Chairman Mallory. INVOCATION: Chairman Mallory asked everyone to bow their heads for a moment of silence or reflection specifically remembering members of the community who have recently experienced loss. PLEDGE OF ALLEGIANCE led by Chairman Mallory. Vice Chair Neader recognized Boy Scout Troop from Williamson Chapel in Mooresville. ADJUSTMENTS TO THE AGENDA County Manager Beth Mull went over the following adjustments: ADD: VIII.24 Approval to reassign an incentive agreement to an affiliate entity. CLARIFICATION: Move VIII.20 Resolution supporting Operation Green Light for Veterans to Presentation of Special Recognitions & Awards. MOTION by Commissioner Houpe to approve the agenda as adjusted. VOTING: Ayes – 4; Nays – 0 PRESENTATION OF SPECIAL RECOGNITIONS & AWARDS Approval of a resolution supporting Operation Green Light for Veterans: Former Veteran’s Service Officer Brad Stroud explained the importance of Operation Green Light. 8 September 6, 2022 Chairman Mallory asked that the outside lights of the Government Center be changed to green to honor the contributions and sacrifices of the men and women who served in the Armed Forces. Commissioner Houpe expressed appreciation of all the veterans who have and are serving. Houpe proudly sponsored the resolution. MOTION by Commissioner Houpe to approve the resolution as presented. VOTING: Ayes – 4; Nays – 0 9 September 6, 2022 APPOINTMENTS BEFORE THE BOARD Request from Anna Rice with Iredell Council on Aging, Inc. to present and the approval of the FY23 Home and Community Care Block Grant funding plan: Anna Rice presented and requested approval of the FY23 Home and Community Care Block Grant Funding Plan. She shared statistics and information on programs offered locally. MOTION by Vice Chair Neader for approval of the FY23 Home and Community Care Block Grant Funding Plan as presented. VOTING: Ayes – 4; Nays – 0 Review of the 2023 Reappraisal Process: Tax Assessor Fran Elliott formally submitted Schedules. The 2023 Reappraisal is in process. A required component of the reappraisal process, per NCGS 105-317, is the development, submittal, public notice and review, and final adoption by the Board of County Commissioners of the Uniform Schedules of Values, Standards, and Rules. There are two Schedules, one to be used in appraising real property at market value and one to be used in appraising property at present-use value. Once adopted the Schedules will be used to uniformly and equitably value all real property from 2023 through 2026. The process of adopting the Schedules will involve three Board meetin gs. September 6, October 4, and October 18, 2022. The proposed Schedules have been developed and will be submitted September 6. Schedules will simultaneously be available for public inspection at the Assessor’s Office. Schedules will also be available at Iredell Public Libraries and on the County website. A public hearing is requested for October 4. Notice of the submittal and the time and place of the public hearing for the schedules will be published in local newspapers on September 7. Request for final adoption of the Schedules will be made to the Board on October 18. Dates comply with statutory requirements and ensure timely completion of the 2023 Reappraisal. Elliott provided the Board with a powerpoint presentation of the reappraisal process. PUBLIC HEARINGS (None) ADMINISTRATIVE MATTERS County Manager Beth Mull summarized the following Administrative Matters during the Pre-Agenda meeting held at 5pm:  Request from the Fire Tax Oversight Committee for approval of Budget Amendment #13 and to allocate up to $8,000 to West Iredell Volunteer Fire Department from the All-County Fire Service District Reserve for building repairs.  Request from Parks & Recreation for approval to apply for the 2022 Accessibility For Parks (AFP) Grant from the NC Parks and Recreations Trust Fund (PARTF) to install a playground at Jennings Park that will meet the needs of children with physical and developmental disabilities. 10 September 6, 2022  Request from Solid Waste for approval of a Lease Agreement for the 901 Convenience Center Site.  Request from the Tax Assessor to present the Uniform Schedule of Values, approval of the Public Notice, and set the Public Hearing Date.  Request from Tax Administration for approval of a resolution permitting electronic listing of personal property.  Request from Tax Administration for approval of July 2022 Refunds and Releases.  Request from Planning & Development for the appointment of members for the steering committee for the update to the 2030 Horizon Plan.  Request from Planning & Development for approval of a resolution amending the Map Review Officer list.  Request from the Finance Department for approval of an amended project ordinance for the LED project with Iredell-Statesville Schools and to close the fund.  Request from the Finance Department for approval of Budget Amendment #11 to appropriate ARP Enabled fund balance to fund a loan program for Fire & Rescue Departments.  Request from the Finance Department for approval to purchase two additional workstation consoles for the Emergency Communications Center.  Request from the Finance Department for approval to purchase three ambulance box remounts for the Emergency Medical Services Department.  Request from the Finance Department for approval of a lease to NC Department of Agriculture & Consumer Services for office space.  Request from the Finance Department for approval to release a Request For Qualifications to provide planning, design and engineering services for a new ICATS facility in South Statesville.  Request from the Finance Department for approval to select Stewart Engineering as the Architect for Jennings Park Design - Phase II & III.  Request from the Finance Department for approval to select Edifice General Contractors as the Construction Manager at Risk for the Jennings Park Project.  Request from the Finance Department for approval of the scope of work and to authorize the County Manager to sign the contract with CPL Architecture Engineering and Planning for developing a Fairgrounds Master Plan.  Request from Administration for approval to award contract to F.L. Blume for the Government Center Exterior Renovation Project - GC4E.  County Construction Projects Update.  Approval of the Fire/Rescue Emergency Response Standards Committee.  Commissioner Task Force Updates.  Request from Clerk to the Board for approval of the minutes from the July 19 and August 2, 2022 meetings.  Approval to reassign an incentive agreement to an affiliate entity for North Point Development. MOTION by Commissioner Brown to approve the consent agenda. VOTING: Ayes – 4; Nays – 0 11 September 6, 2022 ANNCOUNCEMENT OF VACANCIES OCCURING ON BOARDS & COMMISSIONS (None) APPOINTMENTS TO BOARDS & COMMISSIONS I-CARE Board of Directors – 2 appointments The I-CARE Board of Directors request the appointment of Lisa Pullis, Program Director at Iredell County Partnership for Young Children. Pullis will fulfill the required seat of a member having expertise in the early childhood arena and fill the vacancy created when the former member relocated. The Board of Directors also request the appointment of Dr. Lisa Mozer to replace a former member who exhausted their term on the board. MOTION by Vice Chair Neader to appoint Lisa Pullis and Dr. Lisa Mozer to the ICARE Board of Directors. VOTING: Ayes – 4; Nays – 0 UNFINISHED BUSINESS (None) PUBLIC COMMENT PERIOD (None) NEW BUSINESS (None) CLOSED SESSION There were no action items to report. ADJOURNMENT MOTION by Commissioner Brown to adjourn at 8:52PM. The Board will meet for a regular meeting Tuesday, September 20, 2022 at 7pm in the Commissioners’ Meeting Room, Government Center, 200 South Center Street, Statesville, NC. VOTING Ayes – 4; Nays – 0 __________________________________ ___________________________________ Date Approved Amy B. Anderson, Clerk