HomeMy WebLinkAbout02-15 & 16 Winter Retreat
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February 15-16, 2019
IREDELL COUNTY BOARD OF COMMISSIONERS
SPECIAL MEETING MINUTES
February 15 & 16, 2019
The Iredell County Board of Commissioners met on Thursday and Friday, February 15-16,
2019, at 8:30AM, at the Iredell County Public Safety Center in Statesville, NC.
Friday, February 15, 2019
Board Members Present
Chairman James B. Mallory III
Vice Chairman Tommy Bowles
Gene Houpe
Jeff McNeely
Marvin Norman
Staff present: County Manager Beth Jones, Deputy County Susan G. Robertson, Assistant
County Manager Joe Pierce, Finance Director Deb Cheek, Assistant Finance Director Susan
Cornell, Budget Analysist Caroline Taylor, County Attorney Lisa Valdez, and Clerk to the Board
Amy Anderson.
CALL TO ORDER: Chairman James Mallory called the meeting to order.
ADJUSTMENTS TO THE AGENDA:
Move Thyroid Cancer and Coal Ash Update to be the first topic discussed.
Iredell Rescue Squad will present an update on funding after the Salary & Benefits update.
Commissioner McNeely requested that the Board take time to discuss the schools utility
usage fee. Right now, the Board does not have a known position and some clarifications need to
be made.
County Manager Beth Jones said that topic can be added after the fire services discussion.
Thyroid Cancer & Coal Ashe Update: County Manager Beth Jones today is the last day
to submit comments to the State regarding the Board’s desire whether to cap in place or excavate
the coal ash. Deputy County Manager Susan Robertson gave a brief update and expressed her
appreciation to the Health Director Jane Hinson and Environmental Health Director Brady
Freeman. Senator Vickie Sawyer and Representative John Fraley have been champions throughout
the process. They have met with legislators from 11 other counties who have similar high incidents
rates of thyroid cancer. DHHS and DHEQ have made it clear that there are no further plans for
water, air, or soil testing after January 25, 2019 because there had been no evidence of radiation
exposure. Radiation exposure is the only known cause that can be contributed to thyroid cancer.
Vice Chairman asked if that was the radium 28.
Robertson said yes. DEQ compiled a list of chemicals, that although they do not know if it
causes thyroid cancer, in the latest literature there could be some association to thyroid cancer.
DEQ has studied those chemicals and are monitoring public water supplies and waste water
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February 15-16, 2019
treatment facilities to see if there are any abnormal levels of the chemicals. DEQ is also waiting to
see what Duke University’s research shows.
Commissioner Norman said news channels are reporting the State is not taking this issue
seriously.
Robertson said sometimes it does feel that way, but there are a lot of things that need to
change legislatively, and that is what Representative Fraley and Senator Sawyer are working on.
When the State adopts certain standards that may be higher than they should be, DEQ cannot do
anything because their hands are tied. There has to be some changes done legislatively before they
can go further.
Freeman agreed.
Robertson said Freeman has been working with the Virginia Tech Water Sampling Team.
Freeman reported that the sampling team will be distributing 200 sample bottles starting
February 20. The team is prepared to bring more, if needed. On February 27, 2019, the team will
setup at Rocky Mount United Methodist Church in Mooresville to collect samples. They will
conduct some quick tests on site. The other testing will be done at Virginia Tech. Freeman said
although the focus will be on the southern end of the County the team is hopeful to test samples
all over the County.
Vice Chairman Bowles asked about chromium 6.
Freeman said Chrome 6 is focused on because of more health implications.
Hinson pointed out that the tests will only done on well water samples.
Vice Chairman Bowles said regulations are different for public water systems. Public water
systems are responsible for testing their own water and DEQ monitors.
Chairman Mallory asked if DEQ tests for chromium 6.
Freeman said not on a regular basis.
Chairman Mallory asked about the outreach process for the water testing.
Freeman said a news release will go out along with a blast to the media.
Chairman Mallory said there is a variety of potential contamination sources.
Freeman said wells can be contaminated if the wells are not up to standard. Bringing wells
up to standard is a first step.
Commissioner McNeely asked about Iredell Water.
Freeman said Iredell Water is a public water system.
Jones said the focus is being made on private wells.
Freeman said public water systems typically dig much deeper than private wells. DEQ has
identified 38 drinking water systems in the 28115 and 28117 zip codes.
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February 15-16, 2019
Robertson said in November 2018, DEQ announced that Duke Energy has met the low risk
classification criteria in the Coal Ash Management Act. There was public meeting and over 400
people attended. It was made clear at that meeting that elected officials care deeply for what is
going on and are doing what they can to get some answers. DEQ continues to monitor the Doolie
Road structural field site. The sediment pond will be decommissioned and drained. Then the pond
will be tested.
Vice Chairman Bowles gave an update on a recent visit to Marshall Steam Plant and one
underline coal ash pond. Rainwater that collects on top is pumped into Lake Norman, inside
Marshall Steam Plant’s intake area, and recycled back into the plant.
Chairman Mallory asked if the water is contained so that it does not get into the rest of the
lake.
Vice Chairman Bowles said the water is pumped into Marshall Steam Plant and released
into the “hot hole”, the other side of the plant where the discharge water goes back into the lake.
The water is right on top of coal ash and it is drained into the intake side of the plant. Vice
Chairman Bowles said that is the pond being referred to in the resolution.
Robertson said it seems that Duke Energy may choose a hybrid plan, which means that
unlined coal ash basin will not be excavated.
Robertson requested that the Board adopt a resolution in support of complete excavation
of the unlined coal ash basin at Marshall Steam Plant. Once approved, Freeman will submit the
resolution to the State. The resolution will also be distributed to other counties.
Chairman Mallory said it is interesting that Virginia and South Carolina would require
excavation in this type situation.
Commissioner McNeely said coal ash should have the same stringent rules as animal waste.
Robertson said the next meeting is next Monday, February 18 at 8:30am.
Chairman Mallory said the resolution is big element to the quantity of coal ash in our
neighborhoods.
MOTION by Commissioner McNeely to adopt resolution as presented.
VOTING: Ayes: 5 Nays: 0
RESOLUTION BY THE IREDELL COUNTY BOARD OF COMMISSIONERS
IN SUPPORT OF
COMPLETE EXCAVATION OF THE UNLINED COAL ASH BASIN AT MARSHALL STEAM PLANT
WHEREAS, the NC Department of Environmental Quality held a series of information sessions for the
public to learn about options for closing coal ash impoundments; and
WHEREAS, the NC Department of Environmental Quality solicited public comments about the three
methods identified by Duke Energy for closure at Marshall Steam Plant including Closure -in-Place, Closure-By-
Removal (to an on-site landfill) and Hybrid Closure ( a plan including Closure-In-Place and Closure-By-Removal);
and
WHEREAS, the public’s health and well-being is of critical concern and essential to a healthy, prosperous
environment for our citizens; and
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WHEREAS, pursuant to a court order and settlement agreement when 39,000 tons of coal ash were released
into the Dan River, Duke Energy was required to excavate all of the coal ash from eight of its coal ash sites across
North Carolina; and
WHEREAS, the Marshall Steam Plant on Lake Norman in Catawba County is one of six sites where Duke
Energy is proposing to leave its coal ash alongside a river or lake; and
WHEREAS, there are 17 million tons of coal ash in the unlined basin at Marshall Steam Plant where Duke
Energy is balancing the risk of keeping coal ash onsite with the cost of excavation; and
WHEREAS, the NC Department of Environment and Natural Resources, Division of Energy, Mineral and
Land Resources, Land Quality Section rated the Marshall Steam Plant’s ash basin dam as “High Hazard Potential” in
a Notice of Inspection with recommendations for maintenance improvements issued March 11, 2014 to Duke Energy;
and
WHEREAS, the Commonwealth of Virginia is requiring Dominion Energy to excavate all the coal ash from
its unlined waterfront lagoons, and the State of South Carolina requires the excavation of all unlined, utility -owned
riverfront coal ash lagoons – including Duke Energy lagoons.
THEREFORE, BE IT RESOLVED that the Iredell County Board of Commissioners does hereby request
Governor Cooper and the General Assembly to take action to require Duke Energy to excavate the coal ash from t he
unlined basin at Marshall Steam Plant for off-site removal by rail car to a lined, hazardous waste landfill away from
the Catawba River and Lake Norman.
Commissioner McNeely said the coal ash should be returned by rail car.
Robertson said that is referenced in the resolution. Duke Energy has said there will be
hundreds of trucks 24/7 hauling coal ash out.
Hinson said there will be a meeting for the medical community on March 21, 2019 at
Mooresville Town Hall.
Commissioner McNeely asked staff to let the Board know when commissioners can attend
meetings.
Chairman Mallory said commissioners can attend, but notice will need to be made.
Commissioner McNeely suggested noticing all coal ash meetings.
Vice Chairman Bowles asked if commissioners can speak at the meetings if the meeting is
noticed.
Valdez said yes.
After a short discussion, the Board instructed the Clerk to the Board to notice all upcoming
meetings regarding Coal Ash, with the exception of the meeting on Monday, February 18, 2019,
as it is too late to advertise that meeting. Noticing the meetings will allow more than two
commissioners attend.
Economic Forecast: Finance Director Deb Cheek explained statistics and economic
forecast. Some highlights include:
Permitted Housing Units continue to rise but are starting flatten out.
Single-Family Construction Value is somewhat on the decrease because there is a gap in
the market of $250,000 – 300,000 homes. Contractors are not building low-end homes.
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Proposed Development is still strong in the Brawley School Road area.
Staff had some difficulty with obtaining proposed development for the City of Statesville.
Therefore, there are no numbers to share for that area.
In 2018, 1,400 permits out of 2,013 issued were for single-family homes.
There is still a positive economic forecast.
Economy is experiencing the second largest recovery after a recession since 1854.
Most forecasters see a minimal risk of downtown.
Low unemployment and rising wages will still be a driving force in 2019.
Unemployment rate is 3.4%
Foreign economics are doing better
Oil prices have risen indicating higher demand
Short-term interest rates determine to rise (Currently earing 2.27% on regular investments
and 2.5% on term investments)
Interest rates were raised 4 times last time
Vice Chairman Bowles said development continues to be strong in the Perth Road area.
Cheek explained House Bill 820. The State may offer prospective companies up to $16,000
for every job created.
Commissioner Houpe asked for additional information on House Bill 820.
Commissioner McNeely thought the bill only effects new businesses.
Commissioner Houpe said it would be helpful for the Economic Development Task Force is
aware of the House Bill.
Cheek explained there are more jobs available than people looking for jobs. There is some
difficulty with fulfilling positions. Iredell County’s median family income and per capita income
compare well with NC and US.
Commissioner McNeely said there needs to be an increase in commercial and industrial
valuations.
Vice Chairman Bowles asked about the decline in personal property.
Cheek said personal property depreciates.
Chairman Mallory said it would be helpful to know how the residential is broken down. There
has possibly been in change in that over the years. Before, it was mostly a family of four. With the
change in demographics and more residential growth for seniors who do not have kids. There is
also apartments in the southern end for young married couples without children. Chairman Mallory
said $325,000 was once the figure given as being the break-even point for an evaluation of a house
and the revenue it produces versus the services it consumes. That was a one size fits all approach.
It would be helpful to separate different types of residential.
Vice Chairman Bowles said the residential also includes townhomes and apartments.
Robertson will get numbers from Central Permitting.
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Commissioner McNeely said in 2004, a $240,000 house would break even for a family
with two kids.
Cheek explained the following preliminary revenue projections.
2019 Estimated Revenues: $120,888,498
2020 Projected Revenues: $132,985,070
Vice Chairman Bowles shared that he has received calls from residents in the southern end of
the County explaining a 12-20% increase during the reval.
Jones distributed a chart for assessed value by township.
Robertson said the basis of the reappraisal is based on qualified sales within the area. The
reason that the south end has more of an increase is because properties are reselling so much
greater.
Jones pointed out that these numbers are before the appeal process.
Cheek said no additional fund balance has been appropriated this year, $1,053,000 was
appropriated to balance the 2019 budget. The fund balance is currently 18.42%, leaving a capacity
of $750,000. The minimum fund balance is 18%.
Jones said the fund balance needs extra attention so that it can build back up. The fund
balance was affected by construction of the Public Safety Complex and new Jail.
Chairman Mallory said the primary of the deliverable of this retreat is to give staff some
guidance on the Board’s policy objectives and the ability to project over the next four years in a
quadrennial budget. Some items may need to be put off until years three and four depending on
needs.
Commissioner Houpe said some citizens do not understand that the County operates on a four-
year cycle and a decreasing net.
Commissioner McNeely said if the budget is held to a 5% or less increase in four years the
budget is up to 20% and then wisely spend until the next revaluation.
Commissioner Houpe said the schools will be presenting requests tomorrow. The more money
saved now the more can get paid off in time for capital needs. This will be less money by leaving
the ad valorem rate where it is and build the revenue balances. This will decrease the chance of
having the tax payers consider a bond.
Commissioner Norman asked if the Chairman and County Manager still meet with area Mayors
and Managers.
Chairman Mallory said yes, they try to meet monthly, but have missed a couple.
Jones said meetings are scheduled.
Commissioner Norman asked the County Manager to look into why the Planning Director had
difficulty getting data from the City of Statesville.
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Cheek said a financial model will be presented tomorrow. The model will include current
numbers and the schools’ request.
Jones said staff will give bits and pieces on information throughout the retreat that will be
a building block to the funding model that is being presented tomorrow.
Chairman Mallory said the last couple of years the budget has bounced anywhere between
a 2 ½ - 3 1/2 % growth. The board has always had a conservative outlook. The funding model will
give us the ability to look at different variables to see how they will impact the bottom line.
Vice Chairman Bowles said getting in better shape Capital Improvement wise will allow
the downturns to be taken advantage of and not be held back by the increase cost of building.
Capital and Facilities: Jones said it is important to continue to take care of the County’s
facilities and not get behind on the maintenance of those.
Commissioner McNeely said that is what is happening now.
Jones said some maintenance on facilities were delayed during the recession – rightfully
so. The work is being caught up now and getting the facilities where they need to be. It is important
to have money in the Capital Improvement Plan to continue to do so that things will not get behind
in the future. It is harder to catch up than it is to stay ahead of the game.
Jones explained that David Saleeby is currently serving as the interim Facility Services
Director. Saleeby will also use the opportunity to familiarize the staff with the Public Safety
Complex and new Jail.
Saleeby went through the following Facility Improvement Requests. These requests will weeded
through during the budget process.
Government Center
Water proof basement: In the past, water has been knee deep in the basement. The
building is well over 100 years old and was not built water-tight as buildings are today.
Most of the work is masonry but there can be some environmental issues if the
waterproofing is not done.
Tax Administration
Bullet proof glass in the public areas.
Vice Chairman Bowles asked if the bullet proof glass is for the entire tax office.
Saleeby said the storefront public areas.
Courts (Hall of Justice)
Add four new access control/cameras
Civil division ceiling and lighting up fit
Remodel public restrooms
New carpet in five divisions
Saleeby said the courthouse was built in the early 70’s. The ceiling and lighting was up fit in
the criminal division last year. Doing some work up front will contain environment issues in the
building. The public restrooms have not been updated in some time.
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Commissioner Houpe asked if the County recoups any cost of the updates to the courthouse.
Jones said no, the buildings are completely county funded.
Courts (Probations Tradd)
Renovations to building. The building served as EMS base at one time. There is a water
issue within the justice quadrant. There is no drainage between Tradd Street and
Constitution Lane. The water sheets off. There was never a water drainage system put
in on that side of Constitution. As water comes down from Water Street it sheets across
the area. The Probation Office and Sheriff’s SVU are both effected.
Commissioner Houpe asked if that issue is being remedied.
Saleeby said the jail side of Constitution Lane has been remedied. The storm water system put-
in in the 1970’s when there nothing there except the courthouse. That system is extremely small.
Jones explained that speed tables were put in on the Sheriff’s Office side to try to prevent the
water from covering to other facilities. This has helped channel the flow of water. At some point,
the drainage system will need to updated but that project will need to be in conjunction with the
State. Currently, Special Victims Unit (SVU) is located in the mobile home beside the Sheriff’s
Office. Once ECOM moves to the Public Safety Center, the plan is to remove that mobile home
and up fit ECOM’s old space and relocate SVU there.
Commissioner McNeely asked if this move should be pushed back.
Saleeby said there are some environmental issues with the building.
Animal Shelter
Extend roofing outside kennel run: Saleeby explained the south kennels are never out
of the sun once the sun rises. Saleeby noted the request for $15,000 could end up costing
more.
Sheriff
Removal of SVU building: There are several interested buyers for the building. There
is no structure for axels so it will need to be built to put axels under it in order to move
the building. Saleeby said with some creativity the building may be able to be sold and
a profit made.
Recreation
Renovations at Iredell County Recreation Center (Barium Springs): Saleeby said
there are improvements that need to be made to bring it in good standing.
Commissioner McNeely asked for a list of the big-ticket items for the Recreation Center.
Saleeby said a canopy for the front entrance, restripe parking lot, new flooring, additional
lighting for front entrance, landscaping, and HVAC system evaluation. The total request is
$45,000. Staff has not dug into those requests to determine what needs to be done now, if any.
Renovations at East Iredell Recreation Center: Saleeby said the request includes
new windows, kitchen upgrades and appliances, and new flooring. A change of use
on the septic will also be needed for the center.
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Capital Improvement Projects
Budget Analyst Caroline Taylor went over the following requests:
Government Center
Commissioners’ Meeting Room renovations and technology upgrade: Taylor said
the upgrade includes replacing the projector, video and audio equipment. Jones said
staff receives complaints on not being able to hear the meeting when being
televised. The upgrade also includes desk work, new carpet, paint, and possible
ceiling work.
Jones said the Board of Education, Planning Board, and Board of Adjustment all use the
meeting room.
Commissioner Houpe said the audio and video equipment definitely needs an upgrade. The
viewers watching from home should be able to hear and see the meeting clearly.
Taylor said video streaming is being looked into.
Vice Chairman Bowles said the Board and presenters can do a better job of speaking
directly into the microphones.
Jones said the equipment is very old and needs replacing.
Commissioner McNeely agreed.
Repair structural & paint exterior: Taylor said phase one is wrapping up. Phase two
includes masonry repair, stucco repair, and exterior windows and doors. Last year,
phase two was broken down into two fiscal years. Part of phase two was considered
for in the current budget year and the second part (windows and doors) is included
in FY19-20.
New entryway: Taylor said this renovation would include new steps, covered walk
area, and possible a new archway to make the new entrance more visible for the
public.
Commissioner McNeely asked how much can be changed since the building is considered
historic.
Saleeby said changes can be made as long as the Historic Committee guides through the
process.
Jones said the entryway is on the annex side of the building so there is some flexibility.
Vice Chairman Bowles asked how many visitors enter the building on a monthly basis.
Jones said staff is tracking this information. There is a great deal of visitors. A large number
of them are visiting Parks & Recreation, which will change once that department moves. Jones
will send the number of visitors monthly to the Board.
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Government Center South
Parking lot extension: Taylor said this project was broken down into two phases.
The work includes resurfacing the parking lot, resurface the DEQ lot, and fencing.
The DEQ lot was placed in the fiscal year and have funds left over to begin phase
two. However, the DEQ project has not started.
Jones said the County still does not have a permanent lease with DEQ. DEQ
signed a six month extension. The department said the extension would be sent to
their contracts department for permanent approval for a multi-year lease but staff
has not received the contract back. Staff has contacted them. The DEQ parking lot
project is intentionally on hold until the County receives a permanent long-term
lease.
ITS
Fiber connection to Public Safety Center: Taylor said the County is currently
leasing the fiber. The plan was to lease the fiber for two-years and then evaluate
whether it was cost effective to lease or to own the fiber. The County is currently
in year one, but staff would like to evaluate and determine which direction to go
in.
Vice Chairman Bowles asked if what has been paid was only to lease the fiber.
Taylor said yes.
Vice Chairman Bowles said there have been issues with the two major construction projects
and requested that the entire cost of the project be brought to the Board when introducing future
projects. At that time, the Board can choose to cut items, if needed.
Jones pointed out that a part of the lease was included in the project, however, it is more
complex now that the fiber will give connection to Animal Services and Agricultural Center as
well as the Public Safety Complex.
Commissioner Houpe asked what was included in the IT budget for the Public Safety
Complex.
Jones said that was the fiber that was connected back to VYPER in Newton. There must a
redundant connection because the Public Safety Complex will be the number one communications
center. There are fiber and connections in the budget for the 911 center but this fiber would be the
connection that goes back to the IT Department at Government Center.
Chairman Mallory asked staff to evaluate the cost this year.
Commissioner McNeely asked if the fiber can be leased to purchase.
Jones will find it.
Vice Chairman Bowles asked to see all costs associated with each project at one time to
help the Board make a decision.
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County-wide VOIP: Taylor said this multi-year project is starting to wrap up.
Facility Services and Register of Deeds will be added to the system this fiscal
year. Next fiscal year, the Health Department and Library. That would leave the
Sheriff’s Office for the following year.
Vehicle Services
Renovate/fix structural issues is old Statesville EMS base for Vehicle Services:
Taylor explained that Vehicle Services is looking to expand into the old EMS
base to be able to use the existing bays. There are some structural issues with the
building. Where the foundation has settled there is cracks on the back wall. There
is also a bat issue, and that issue cannot be controlled until the cracks are fixed.
Chairman Mallory said that is throwing good money up in the air. The building is a gift
that keeps on giving.
Commissioner McNeely said the old EMS base is a horrible building.
Saleeby pointed out the County owns extra acreage near the Public Safety Complex.
Chairman Mallory said Vehicle Services need a metal building with bays.
Jones said the funds have not been expended for the drainage work so there is $150,000
budgeted in this year’s budget, leaving $250,000, if the Board is interested in building a different
facility.
Jones said staff will research options on a new facility and report back to the Board.
Wellness
Move wellness clinic to Health Department location: Taylor said this project
would include exam rooms, plumbing, electrical work, painting, and carpet.
Jones said the utilization of the Wellness Clinic is overwhelming, which is great. The
facility outgrew the current space within a year. The City of Statesville is interested in doing
something similar. Officials from the City toured the facility, they are interested in a partnership,
expand the facility and hours while incurring revenue to help offset the costs. Staff is still working
on the details on this partnership. The City may not have enough utilization for their own clinic
but they could cost-share with the County and be able to offer this to their employees. Options will
be brought back to the Board.
Commissioner McNeely said the cost of the move is going to eat up two or three years of
what was saved by having the facility.
Chairman Mallory asked about the existing Parks and Recreation Space.
Jones said that space will be use to relocate some Human Resources and IT.
Chairman Mallory asked about the old EMS office building.
Jones said that building is vacant and suggesting waiting to see what the City of Statesville
decides about a parking deck. One plan included removing the building. The building was
considered for the original location of the clinic but it was not feasible.
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February 15-16, 2019
Commissioner McNeely asked if the new nursing school at Mitchell Community could be
utilized.
Jones said the County is contracted with Iredell Health Systems to provide services. The
proposed space was used to house Partner Behavioral. The space is vacant and has plenty of
parking.
Saleeby said the cost is for contracting the work out, however internal services are being
considered, which would lower the cost.
At this time the Board took a ten-minute break.
Public Safety
Move SVU to old ECOM location: Taylor said this project includes gutting the
current space, moving walls, new carpet, and paint.
Chairman Mallory asked if there was a water issue before the building was placed there.
Saleeby said the building created a dam. If the guttering was removed, it would provide a
channel for a lot of the water to go back to Tradd Street.
Development Services
Cooperative Extension, Generator for facility: Taylor said the Cooperative
Extension can be used during a disaster and a generator would be beneficial. The
building has a commercial kitchen and would be a great asset during a disaster.
Chairman Mallory said the cost of generators should be looked at during the long haul.
Greene said unfortunately most grant money available this year is going towards the eastern
part of the coast.
Commissioner McNeely asked if the generator is for future use.
Jones explained that all of the County’s shelters are at school facilities. During a recent
hurricane staff was looking for a location to house a SERT team. The County did not have a facility
with a generator that could accommodate them that was not a school. It makes sense to have a
generator in the vicinity Public Safety Center. The cooperative extension has room for cots,
showers, and a commercial kitchen.
Commissioner McNeely asked if the County would benefit from a portable generator.
Saleeby said Facility Services has a 250KV generator on wheels.
Commissioner McNeely said there is nothing in the Cooperative Extension that needs to
be protected from being lost. It is a good staging location, however damage could differ throughout
the County. Having a portable generator could be helpful.
Greene said agreed, but suggested considering the installation of transfer switch.
Chairman Mallory said this needs to be a part of an overall plan of the County.
Vice Chairman Bowles asked the price of portable generator.
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Jones said prices vary and staff will gather those.
Parks & Recreation
Future Park Project: Taylor said this will put the money back into the fund. The
fund was depleted last year for the East Iredell Lions club.
Taylor said there are a total of 11 projects at a total of $3,084,212.
Jones said this is a starting point and staff will start dwindle down.
Vehicle Replacement Plan
428 Vehicles in the fleet
166 over 10 years old
92 Sheriff vehicles will have over 150,000 miles in the next two years
92 Other vehicles over 150,000 miles in the next two years
Average age of vehicles in fleet is 7.5
Vehicle Services recommends replacing 34 vehicles in FY19-20.
Commissioner McNeely asked the replacement cost of the 34 vehicles.
Taylor will get an estimate.
Chairman Mallory asked if EMS numbers are included.
Jones said no. There is a policy in place for the types of vehicles that are available for
certain positions.
Capital Improvement Plan
Jones said the Fairgrounds needs to be discussed. The thought of having a master plan done
has been put on hold. The plan includes funds for the fairground in FY20-21. The plan for the
current fiscal year is being reevaluated. A structural engineer will be coming in to give an ideas on
options and a cost estimate.
The board agreed that the following items are top priorities:
Complete the Government Center project.
Removal of SVU unity and relocate staff to old ECOM space.
Technology upgrades to the Commissioners’ Meeting Room; starting with audio.
Government Center entryway – making it more of a focal point. Staff will bring
back specifics on cost and changes.
Government Center South DEQ parking lot – if a long-term contract is not
reached then this project will be scratched by default.
Cost benefit analysis for fiber connection.
VOIP
Vice Chairman Bowles suggested moving pre-agenda meetings to the Commissioners’
Meeting Room because of space restraints. This would allow more space for staff and citizens.
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February 15-16, 2019
Jones said staff looked into expanding the South Wing Conference Room. Some extensions
can be made however, columns would need to be added as it is expanded. The juice may not be
worth the squeeze.
Commissioner McNeely suggested recording the pre-agenda meetings.
Vice Chairman Bowles said the general public thinks pre-agenda meetings are secret
meetings before the main meeting at 7pm. Moving pre-agenda would allow more transparency.
Government offices should be more accessible to the public.
Chairman Mallory suggested the entrance look less like a breezeway.
Commissioner Houpe asked about moving the meeting to 6pm.
Chairman Mallory recommended moving the location of pre-agenda for now. Closed
Sessions can get lengthy and having flexibility on the front end as opposed to keeping staff even
longer.
The Board agreed to move pre-agenda meetings to the Commissioners’ Meeting Room
beginning in March.
Chairman Mallory asked if the ceiling tile work being done in the courthouse is dealing
with the asbestos abatement.
Saleeby said yes.
Chairman Mallory said the HVAC system in the courthouse needs to be updated. Taking
care of the perennial issues will help when it comes time for the master plan study.
Salary & Benefits
Wellness Program Manager Sarah Williams said the clinic’s active patient pool is 1,541.
Only employees, dependents, and retirees covered on the County’s health plan may utilize the
clinic. From 7/1/2018 to 12/31/2018 1,527 visits were made to the medical clinic and 540 visits to
physical therapy. The average cost per visit for clinic is $60.18 and $63.14 for physical therapy.
Cost savings for the medical clinic is $89,492.58 since October 1, 2017. Cost savings for the
physical therapy clinic is $40,972.09. Ergonomic Assessments will be added to the physical
therapy clinic during the expansion. Expansion of the medical clinic will include:
EKG Testing
Punch Biopsies
Increase Primary Care Utilization
Well-Woman Care
Sport Physicals
Future Plans for New Location
Additional position to answer phone/schedule patients
Separate sick & well waiting areas
Additional space to allow more Physical Therapy timeslots
3 exam rooms
1 lab room
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February 15-16, 2019
Greater separation between exam rooms and waiting areas for increase privacy
Commissioner Houpe said the clinic was a great investment for employees.
Williams said the Physical Therapy clinic has been a great asset. Muscular skeletal claims
have moved from being the number one claim for six years to number three.
Vice Chairman Bowles asked about flexing the hours closed on Fridays to other days.
Williams said staff will look into it. It would be beneficial to employees for the clinic to
be open on Friday afternoons.
Commissioner Houpe said that option is being looked into.
Human Resources Director Sandra Gregory said initially the hours were set blindly. Since
then, traffic flow was monitored to determine what the hours should be and when services were
needed. The plan is to extend the hours to 40 per week and add an additional Nurse Practitioner.
Jones said the clinic is currently open 32 hours. The hours are flexed to make the clinic as
accessible as possible.
Gregory said morning hours need to be open for health assessment because of fasting blood
draws.
Commissioner Norman complimented Williams on the programs.
Jones said most of the expense of the move is coming from creating restrooms.
Human Resources FY2019/20 Recommendations
Gregory said staff surveys other counties yearly on different topics ranging from salary
scale adjustment to merit increases.
Recommendations:
Continue full-time merit increases
Full-time salary scale adjustment
Part-time salary scale adjustment
Schedule for review of the following: merit increases, salary scale adjustments,
pay & classification studies, and overall benefits package.
Gregory explained that staff would like to connect all pay and classification studies and
benefit reviews with the appraisal years. This year, staff is requesting a 3% salary scale
adjustment and take merit down to a maximum of 3%. This is going one percent above last
year’s request.
Jones said the salary scale adjustment equates to across the board. In past years, a 0-5%
merit was granted. That is helpful with correcting the compression issue and rewarding
employees based on their performance, however the pay scale is not being adjusted. The salary
scale cannot be adjusted without adjusting the employees that are on the scale because new
employees may be brought in at a higher entry rate and leapfrogging current employees.
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February 15-16, 2019
Gregory said that during the years of pay and classification studies the merit increases
would be at a maximum of 3%.
Commissioner McNeely questioned the number of employees receiving the full 5% merit
increase.
Gregory said a couple of years ago the goal was to get top-performers and the Board
implemented mid-year check-ins. Those check-ins have proven to be helpful as an informal
evaluation.
Jones said the annual evaluation process needs to be looked at. The personnel committee
has talked about looking at it. Department Directors differ on what the scores on the 0-4 range.
Chairman Mallory said sometimes a system should be in place that eliminates the top
blocks.
Gregory said DSS and Solid Waste employees must meet certain quantified criteria. It
has worked well for both departments.
Vice Chairman Bowles asked if it is policy for employees not to discuss pay.
Gregory said payroll is public record.
McNeely said 80 employees out of 875 received a 3% merit increase or less. Ninety
percent of employees received 4% or more.
Chairman Mallory asked Sheriff Darren Campbell about annual evaluations for his staff.
Campbell said it is important to hold supervisors accountable. The Sheriff’s Office strives
to hire top tier employees that will perform above average.
Chairman Mallory said there is no cookie-cutter way to address the issue.
Campbell said it is important to address issues as they arise and push that employee to be
the best they can be.
Jones said merit increases are based on the scores. The evaluation is supposed to be a
trust assessment of how that employee is performing.
Gregory said the score can be tightened.
Jones suggested working on the performance evaluation process.
Gregory suggested Human Resources staff start monitoring evaluations that score four.
Currently, zeros and ones are monitored.
Commissioner McNeely suggested holding the Department Head’s under more scrutiny
and assuring that the merits are being earned, not just given away.
Human Resources Assistant Teddy Boller said a Department Head must provide
justification if an employee’s score increases.
Commissioner Bowles asked if employees are leaving for better pay.
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February 15-16, 2019
Gregory said most are leaving for career advancement. There are areas that have some
weakness in supervision and staff is currently working on those issues.
Salary Scale Adjustment
Gregory suggested a salary scale adjustment to prevent compression issues. Some
surrounding counties are giving percent increases for salary scale adjustments. Currently, Iredell
is approximately 6% behind on minimum, mid, and maximum pay ranges for each job. The
hiring end range should also be competitive in the market.
Chairman Mallory said the Solid Waste Site Operator position may need to be
reclassified. The minimum salary is nearly $5,000 of from surrounding counties; even with 3%
proposed salary scale adjustment.
Vice Chairman Bowles asked if the proposal would last for four years.
Jones said the proposal is a salary scale adjustment every other year. In reappraisal years,
salary scale adjustment and a pay/classification study.
Gregory explained the cost for budget FY2019/2010 is $2,360,000.
Chairman Mallory thinks this plan will assist in getting the County where it needs to be.
Address the issue in a reval year and adjust on that from a known projector over another three
years.
Commissioner Norman suggested having an average catch-up every year.
Jones said the County provides service through its employees. Staff is the County’s
greatest asset.
At this time, the Board took a ten-minute recess.
Fire Tax Funding Model Update
Emergency Management Director Kent Greene said the only increases throughout the
County have been the taxing districts and Lake Norman. All others have been relatively flat in the
past 10 years.
Priorities:
Personnel
Apparatus
Stations
Staffing is currently a problem throughout the County. More and more departments are adding
paid part-time, and in some cases full-time employees as staff. Unfortunately, this necessity has
an impact on volunteerism. Cool Springs Volunteer Fire Department recently added more part-
time employees. The cost of personnel will be ongoing.
Greene said Chiefs are pushing the adoption of a county-wide level of service. The focus of
funding priorities can be to meet that level of service. The chiefs would like to develop a plan to
raise the level of service in the north departments to match the departments in the south. Currently,
Lake Norman Volunteer Fire Departments staffs four people 24 per day. Mt. Mourne staffs 24
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February 15-16, 2019
hours per day using part time staff. South Iredell Volunteer Fire Department staffs two part time
during the day and backfields using residents. Shepherd Volunteer Fire Department staffs three
people Monday – Friday and they have Mooresville Fire Department housed in the station that can
pick up calls, if staff is unavailable. The national standard number of personnel on a safety structure
fire is 17, depending on the risk of the fire. The County’s average is 4.3.
Commissioner Houpe asked how the Board should address the disparities with salaries for full-
time, part-time, and volunteers. These issues are adversely affecting the department’s recruiting
process.
Chairman Mallory asked if members of the volunteer fire departments should be considered
part-time firefighters to figure out compensation and structure based on hours or responses that the
members make.
Green said that a recommendation made at the board’s fall retreat was to develop a
standardized landscape throughout the County, starting with $12-15 per hour based on credentials
and experience.
Commissioner Houpe suggested researching how surrounding counties’ compensate members
of their volunteer departments.
Greene said the base of the funding plan includes two staff members at $15 per hour, 12 hours
per day, and five days a week. The County has worked itself into pigeonhole over the last 50 years.
The departments that have the autonomy to hire and pay their own staff. It is very difficult to look
at surrounding counties to compare fire service. Alexander County is strictly volunteer, Cabarrus
has added full time county employees for the departments, Charlotte Fire Department has taken
most of the unincorporated area of Mecklenburg County, Huntersville, Cornelius, and Davidson
have no volunteers. Rowan County is much like Iredell with a mix of part-time, full-time, and
volunteers. In the next fiscal year, Yadkin County is adding a full-time county employee in every
fire station. It is very difficult to develop a standard based on a regional prospective.
Chairman Mallory said each department is different. If the consensus of the challenge is
people. In the past, major emphasize was placed on apparatus purchases and that will need to be
changed. The question is how to get there. There needs to some mutually understood expectations.
At the end of the day, taxpayer dollars are being dealt with. Apparatus that cannot be manned
should not be purchased. A balance needs to be achieved.
Greene thinks the apparatus schedule is a part of the plan. The County needs to get a handle
on what apparatus is being purchased and when. Some of the funds can be transferred back into
the department’s funds to operate on and to help with staffing.
Vice Chairman Bowles asked if volunteerism is near non-existent in the southern end of the
County.
Greene said yes, with the exception of South Iredell.
Vice Chairman Bowles said the key is not to do something that rewards one department but
penalizes another. Vice Chairman Bowles asked about a formula as a county to fund a certain
amount in salaries. There are so many different things being done right now. Vice Chairman
Bowles suggested leaving the entity to manage themselves and t apply the salary funds to the
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February 15-16, 2019
department. Placing a paid firefighter in each department will kill volunteerism unless the
department has an exception recruitment.
Commissioner Norman asked if Vice Chairman Bowles suggested giving the departments
funds but they decide where the funds go.
Vice Chairman Bowles said let the department decide how to spend the money personnel wise.
Chairman Mallory said there should be an expectation of a certain level of service. How an
individual department meets that level of service is going to look different, but there has to be a
consequence for the department that chooses to pay the Chief all their money and cannot get a
firetruck. There needs to be some order brought into the process. The goal is not to get into the
department’s business but to ensure that the service they are assigned to provide is being done. If
everyone cannot meet the level of service based on resourcing then resourcing needs to be
increased. If some departments meet it and some don’t then there is a different model being
employed and that is an internal management issue.
Greene said the model used was made to create a funding level that department can use to
appropriately staff. Green has told the Chiefs not to focus on the numbers as they may change. The
key is to allow the autonomy of the departments to manage themselves as long as the service is
being met at the expectation of the Board.
Greene said apparatus is becoming more expensive and having standard specification may
reduce costs. It is impossible to have a one-size fits all approach. The need of an engine in Union
Grove is going to be different then Mt. Mourne. Some departments need a brush truck some do
not. A lot of apparatus has been purchased within the last year since the original apparatus plan
was put together. Greene suggested rolling the consideration of the fire tax district into the
apparatus replacement plan. Historically, departments have not gotten funding for apparatus, it
was based on the department’s ability to generate revenue in the tax district.
Greene said although Cool Springs and Trinity are great stations, some departments do not
need that large of a station.
Greene explained the future funding plan which combines all departments, including voted tax
districts, into a single Countywide Service Distract and set service district tax rate at $0.075. This
would cover: basic operations, staffing, apparatus replacement, insurance, hydrants, radio
replacements, and debt service. The plan would give credit to departments for main station and
sub-stations. The plan equalizes funding across the County but it does not make it identical. Every
department in the County will not be funded identically because there are different needs and risks
within districts. Originally, there was a concern that the tax districts (Shepherd, Mt. Mourne,
Troutman, and Stony Point) may oppose a plan that brings all the departments together. Stony
Point does not have a problem with the plan. One member of Shepherd’s Board does oppose,
although the Chief and Chairman support going into the County-wide district because they
understand their tax district is shrinking because of annexations. If the Town of Troutman annexes
property in Shepherd’s district that property does not go in Troutman’s district because Troutman
is not a municipal fire department. If the tax districts are done away with, a more proficient level
of service can be provided by moving response areas, as deemed necessary. Originally, Troutman
was opposed to coming into the service district. The department worked hard to establish its’ tax
district. Once members of the Department saw the plan they realized they would see an increase
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February 15-16, 2019
in their overall revenue. Troutman was planning to ask for an increase this year. One of the Chiefs
at Mt. Mourne is also against joining the district.
Vice Chairman Bowles asked Greene if Mt. Mourne would, at one-time, not generate enough
money to fund the department at its current level.
Greene said yes, at some point in the future.
Vice Chairman Bowles said the reality in that area because of the scale of the growth is
Mooresville may need both stations.
Greene said it may depend on where the East-West connector will be located. If the intersection
of Langtree Road and Mecklenburg Highway is shifted to the south it would be more difficult for
Mooresville to come back into town.
Vice Chairman Bowles said the East-West connector is not yet funded nor have any right-of-
way been acquired.
Greene agreed, but those things are considered.
Commissioner McNeely said there will be an immense commercial present near Corvid that
will require a fire station.
Vice Chairman Bowles said response times can be an issue.
Greene said because Mecklenburg Highway is a two lane road without turning lanes, with the
exception of Langtree Road, in a perfect world, had South Iredell built their new station further
south maybe South Iredell and Mt. Mourne could have possibly done something together.
Vice Chairman Bowles said this is all the more reason for Shepherd and Wayside to do
something together.
Greene said recently, one of Wayside’s chiefs would like Shepherd to build a station and take
sub stations service area and Wayside drop to a single station department. In an ideal situation,
Mooresville would occupy Shepherd’s current station and Shepherd would build a station on the
east side (Shinnville/Ostwalt Amity Road).
Vice Chairman Bowles asked if Shepherd’s new station should be to the scale of the new Cool
Springs department.
Greene said no, because it would not require the rescue component. There is a potential of
adding Sheriff’s annex office and rescue but the station would not need to be to the same scale.
Vice Chairman Bowles said a high school is being planned for that area.
Jones explained that there have been talks with the schools to be creative and house EMS trucks
near newly constructed schools.
Vice Chairman Bowles said that allows the opportunity to have medical personnel at the
schools. The County should use its resources.
Vice Chairman Bowles asked if there is a way to work out an agreement with the departments
to only build sub stations if they are necessary.
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February 15-16, 2019
Greene said that issue has pretty much been handled. At this point, there are not any sta tions
that need a second station, with the exception of Troutman.
Vice Chairman Bowles said Troutman is in a transition and is in an individual voted district
that works in that area right now. As time goes on, things are going to change.
Greene recommended a future funding plan.
Combine all departments into a county-wide service district
Set Service District Tax Rate at $0.075
Covers: Basic Operations, staffing, apparatus replacement, insurance, hydrants, radio
replacements, and debt service.
Primary concerns from Departments:
Punishing those that are following the rules (Why pull apparatus funding from those
departments that have saved their money, some departments are using apparatus
funding to pay for staffing
Apparatus Specifications will need to be developed (different risks, therefore, different
needs throughout the County)
Some feel the plan is being rushed
Department politics
Plan does not account for equipment replacement (air packs, turnout gear, and rescue
equipment)
Greene said the rate increase would affect the average family by $20 per year. After four years
the rate drops, because the fund balance would have been built up.
Commissioner Houpe asked how the percentages of expenses are figured out.
Greene explained that turnout gear must be replaced every ten years at $3,000 a set.
Vice Chairman Bowles asked why turnout gear would need to be replaced.
Greene said because of how the gear retains chemicals.
South Iredell Chief Brian Weatherman explained that each volunteer must have turnout gear
which gets expensive for a department.
Commissioner Houpe asked if the concerns are coming from the departments about the plan.
Green said yes.
Vice Chairman Bowles said some departments have done things on grants and those are not
sustainable because years later the equipment needs to be replaced but they may not receive the
grant.
Commissioner Houpe asked for Troutman Fire Department to outline their concerns.
Troutman Chief said the department has their own voted-in tax district. Keeping and
maintaining the finances with the increased growth. The increase would continue to allow the
department to keep up with the growth within the district. According to the plan, the fire tax will
drop after four years. Troutman is growing leaps and bounds and in four years, the department will
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February 15-16, 2019
need more. The chief asked how the department would be able to keep up with demands if there
is a decrease in the tax district. The chief also shared concerns with the apparatus replacements.
Chairman Mallory asked the fire departments to focus on their mission and they need to
accomplish their mission and less on the rate. Chairman Mallory suggested they build their budget
from the bottom up. The fire tax may or may not meet those needs. The focus is to increase tax
base so that the tax rate does not have to be increased. Iredell County is postured to be a winner as
long as everyone is innovative and creative. Chairman Mallory said the County is required to
provide fire service and the Board relies on the departments to do such. The departments should
share their needs with the County. Justification may be needed for the requests. At the end of the
day, the Board wants to ensure the departments are getting the very best bang for the buck.
Chairman Mallory explained the plan is projected, but the Board will review it annually. The reval
every four years puts the County into quadrennial budgeted cycle.
Commissioner Houpe said the departments if there are reservations about the County’s
commitment to the proposed plan.
Greene explained that in the past he asked all fire tax districts if it was more important to
maintain a tax district or obtaining funding in order operate. The departments told Greene that
operating costs were more important.
Commissioner Houpe asked if the plan gives each department discretion on deviating it’s
funding.
Greene said for everything except equipment.
Chairman Mallory said better negotiations should be made for equipment.
Commissioner Houpe said the departments are concerned that their funding will be reduced.
Greene said no departments have a decrease, in operating cost, with the proposed plan,
however, there will be a reduction in apparatus funding.
Commissioner Houpe asked for a list of the departments’ concerns.
Greene will schedule a Chief’s Council meeting sharing the Board’s thoughts.
Troutman Chief said Troutman operates on a fire tax and kows the funding they would
receive. There is a concern over the commitment to the plan if changes on the Board occur. Chief
asked the level of the commitment that the level of service will maintain. The chief was unaware
of how he needed to present the budget to the Fire Tax Oversight Committee.
Cool Spring Chief Andy Webster said there should be a standard level of service. Some
departments have paid staff that serve 24 hours per day. Chief Webster shared a concern over
citizens paying the same fire tax rate but not receiving the same level of service. The level of
service for EMS and Sherriff is the same, but the level of service in the fire departments differ.
Chief Webster explained operating decisions differ throughout departments.
Commissioner Houpe asked if the funding is based on revenue or call volume.
Chief Webster said revenue.
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February 15-16, 2019
Greene said fire service is its own worse enemy. There is no other service that is traditionally
volunteers. Greene asked if the Board would like to set a standard level of service by adding a
minimum of two people for 24 hours per day at the departments. The funding to do so must also
be in play.
Jones said that plan is based on two staff at 12 hours per day for five days a week.
Commissioner Houpe said that can be built upon based on call volume. The level of
commitment is a concern of the departments.
Greene said the plan does not set specific times, it is just to provide a standard base cost.
Commissioner McNeely asked the cost of increasing the staff to 24 hours.
Greene said approximately $1.76 million.
Webster said there are two municipalities that could be getting tired of fighting the County’s
fires. Statesville and Mooresville put out a lot of fires in the County.
Commissioner McNeely said that is a large chunk of money especially in a reval year.
Citizens may question the increase because of the reval year. Commissioner McNeely agrees
with the plan only if equipment and apparatus (from gloves to ladder truck) There may be a one
or two percent variance but anything outside requires justification to the Board.
Greene shared concerns for finding staff to work late night shifts and the weekends. There
are departments who have trouble finding staff for one day a week.
Chairman Mallory said the departments could have full-time staff.
Chairman Mallory explained personnel and organizational issues should be left to the
department. Operating patterns may need to be changed to fit in with the change of circumstance.
A decision needs to be made so that everyone is able to understand the rules of the road.
Commissioner Houpe asked the potential of departments sharing apparatus.
Greene said Troutman is the only department that needs a ladder truck. They could benefit
from one but it is not required.
Commissioner Houpe said apparatus purchases can sometimes be redundant. There needs to
be a way to address competitions or conflicts between departments. The feedback from the
departments will be critical for the next steps.
Jones said buying equipment and apparatus in bulk has already been put into place. The
departments are doing a better job of communicating to each other what type equipment they are
using.
Vice Chairman Bowles asked if the brand name of turnout gear and air packs matter.
Weatherman said no.
Troutman Chief said the departments tries to keep it consistent.
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February 15-16, 2019
Troutman Chief asked when and where the Board would like to hear each department’s
concerns. Last year, the department made their case at the Fire Tax Oversight Committee
meeting and never heard anything back. Most departments made a budget presentation that day.
Greene has heard the same from other chiefs. The departments submit a budget to the
committee, the budget then goes to the Finance Department. The oversight committee does not
go back and explain the decision on any cuts. The fire departments would like to receive
feedback.
Jones said the departments need feedback on funding and whether it is based on the formula
or their request. These are two separate issues. There must be a way to collect more money for
the departments.
Weatherman said South Iredell Fire Department has some money set aside from selling a
building. Last year, money from the training ground had to be used to replace a pump on a trunk.
The department has robbed Peter to pay Paul for so long. There has been flat funding for so long.
South Iredell does not have any paid staff however; it does have a great junior recruitment
program. The fire tax cannot be increased to meet everyone’s need but there is baseline that can
be met.
Chairman Mallory said citizens may wonder about the increase in the fire tax but, there has
been a fundamental change in where staff is coming from and the cost of doing so.
Vice Chairman Bowles asked Troutman Chief if the Fire Tax Oversight Committee is
equally represented enough to determine which department gets which equipment.
Troutman Chief said the committee has a good mindset and knowledge but a few more
individuals needs to be included on those type decisions.
Vice Chairman Bowles asked who those would be.
Troutman Chief said one to representatives from the south end of the County, along with the
central area, and northern end. There are reasons why departments choose certain brands of
airpacks and turnout gear. He extended an invitation to any board member to come by
Troutman’s department.
Chairman Mallory suggested an equipment committee be created to obtain prices of the
equipment. The committee does not need to specify the type of boots or etc., but they should
monitor the pricing. As some point, a majority must decide on big-ticket items. There may
eventually need to be a county-wide public safety tax in the years to come.
Vice Chairman Bowles asked Greene to obtain the exact cost of staffing the department with
two people at 24 hours per day.
Jones said trying to find a sustainable way to fund the fire departments has been a topic for a
few years. It has been said the reappraisal year is the time to do it.
Chairman Mallory said the boat will be missed if it is not taken care of this coming FY.
Vice Chairman Bowles said that is big bite but consistency is key to the process.
At this time, the Board took a 10-minute recess.
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February 15-16, 2019
Iredell County Rescue Squad
Chief Todd Linderman handed out a report to the Board about the Rescue Squad. Chief
Linderman asked the Board their expectations of the squad. This question needs to be answered
before anything is done. The squad has 41 highly trained personnel. Some are specially trained
but there is no equipment for them. The squad has to rely on other departments, Troutman and/or
Mooresville to bring equipment in. Linderman expressed that the squad has always been funded
as an after-thought. In 2018, calls increased by 800. The squad has some of the oldest equipment
being used in the County. Linderman requested a consistent source of funding in a way that the
squad can continue going and bring more staff in. The County wants the squad to staff other
bases, because the need is there, however, there needs to be a revenue to pay them. The squad
does not have the same revenue as a fire department. The fire departments have a budget, the
squad does not. Currently, three trucks in the squad needs to be replaced or refurbished.
Vice Chairman Bowles asked Linderman about Statesville Fire and their rescue
component.
Linderman has not heard much since having a meeting with Steve Johnson. The squad
receives $6,500 per year from the City to run calls. Every other Saturday the Squad holds
training on cutting cars. Every fire department is invited and only one person has shown up.
Linderman explained it is important for the squad and departments to work collectively.
Vice Chairman Bowles asked how long the fire departments have been invited.
Linderman said two years. Saturday seems to be leisure time for some.
Commissioner McNeely said there is an Iredell Rescue Squad, North Iredell Rescue
Squad and Troutman Rescue Squad.
Jones reminded the Board that the southern end of the county’s departments provide the
rescue component if the received funding. This agreement was made a couple years ago.
Jones said funding of the rescue squad comes from the general fund not the fire tax.
Commissioner McNeely asked Linderman what the rescue squad would like to request
from the County FY19-20.
Linderman asked if needed to include Cool Springs and Trinity’s base.
McNeely said yes, if that is a part of the plan.
Linderman said approximately $700,000.
Commissioner McNeely asked if that amount includes any funds for apparatus for 3-5
years from now.
Linderman said no.
Vice Chairman Bowles asked what the rescue squad received last FY.
Deputy Chief Donnie Perry said $432,000.
Vice Chairman Bowles asked about debt service.
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February 15-16, 2019
Perry said the squad still owes on two trucks. The trucks were financed extensively so the
squad could afford them at the time. Payoff would be approximately $300,000.
Vice Chairman Bowles asked the bulk of response.
Linderman said vehicle accidents.
Perry said if the accidents were taken away from the squad volunteerism would be non-
existent.
Vice Chairman Bowles said the Board needs to do something for the rescue squad in the
upcoming FY.
Commissioner McNeely asked the total amount in the general fund used to supplement
all the different rescue entities.
Taylor said $916,000 for eight different entities. Lake Norman $32K, South Iredell $14K,
Mt. Mourne $21K, Shepherds $32K, Iredell $438K, Mooresville $84K, North Iredell $209K, and
Troutman $81K.
Vice Chairman Bowles said Troutman and Mooresville are paid for being hubs.
Jones said yes. Up until recently Troutman’s fire and rescue was separate.
Vice Chairman Bowles said Iredell and North Iredell are also hubs.
Jones said they are stand-alone hubs.
Chairman Mallory said there are times that the squad serves as a back up to EMS. It may
be time to take a look at model that is different than is being done now. The squad is struggling
to receive funds and are relying on the County more and more. Chairman Mallory said the
squad’s building, equipment, and rolling stock should be a responsibility of the County. The
squad should take care of the people aspect.
Vice Chairman Bowles asked Linderman if the squad would take $612,000 for the
building to pay off current debt and move to three different locations (Cool Springs, Trinity, and
the Public Safety Center), increase the personnel budget to $312,000 if the County commits to
remount the six-liter truck at some point, date not yet determined.
Linderman said he would need to take that to the squad’s board.
Vice Chairman Bowles said because of the fire department locations the squad may not
always make it to an accident scene before they do. The County wants the squad to survive and
strive.
Perry said the squad would like to be able to call any location “home” and put their name
on the building.
Vice Chairman Bowles asked if the PCS or Trinity is the best geographical location for
the squad. If Statesville adds a rescue component it will eliminate the rescue squad from running
calls within corporate limits unless they request help.
Perry said Trinity is not a good location.
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February 15-16, 2019
Jones said additional space for rescue was added to Trinity.
Chairman Mallory said that is fine a regular ambulance, but the PCS is appropriate for the
interstate truck.
Jones said the PCS does not have a specific space for the squad. There are some offices for
future growth. Those offices are divided up into the three departments that are housed in the
PSC. There are no sleeping quarters at the PSC.
Linderman said it is important for the squad to have sleeping quarters for inclement weather
situations.
Jones said Cool Springs has extra sleeping quarters but it would be co-mingle.
Commissioner McNeely finds it surprising that the squad is funded from the general fund.
There needs to be a new stream.
Jones said one reason they are funded from the general fund is because the squad backs up
EMS.
Chairman Mallory said the funding has been this way for over 30 years. The County’s
population has doubled in 30 years. There needs to be a new operating paradigm and be open to
the changes so that there is sustainability.
At this time, the Board took a five-minute recess.
Commissioner McNeely said EMS budget is $9.5million.
Robertson said approximately $4.6 million is collected in revenue.
Vice Chairman Bowles said that is being collected throughout the County.
Commissioner McNeely suggested creating a service district (emergency services tax for
EMS and the Rescue Squad).
Vice Chairman Bowles said in that case, the citizens within the corporate limits would
receive an increase.
Jones said an earmark can be placed on the tax rate going into the general fund. The general
public would know that two cents of their tax would be going towards EMS.
Commissioner McNeely said the Rescue Squad needs to be hooked to a revenue stream.
Jones said rescue is tied more to EMS than fire service.
Vice Chairman Bowles said the municipalities will be requesting funds if two cents of the ad
valorem tax is designated toward the EMS /Rescue component.
Jones said Mooresville and Statesville provides rescue. Statesville has not asked to solely run
rescue in their corporates but that could happen. Jones suggested merging EMS and rescue squad
for the rate.
Chairman Mallory agreed.
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Jones said Iredell Rescue is having financial trouble. North Iredell Rescue is not and do not
want to be included in anything, so the Board needs to be conscience of that fact.
Commissioner McNeely asked if the rescue squad building is suitable for Vehicle Services.
Jones said yes.
The Board discussed potential locations for the Rescue Squad.
Commissioner Houpe said the squad does not have adequate equipment. If the problem is not
taken care of, they are not going to be able to respond to calls much longer. There must be a plan
in order.
Jones talked with the rescue squad about merging EMS and heavy rescue, and cross-strain.
The squad is afraid they will lose volunteerism. Additional space would need to be created in the
PSC for the Rescue Squad. The “Collie House” is available. Some work would need to be done.
Commissioner Houpe suggested that a task force meet with the squad about the idea of
moving.
Chairman Mallory recessed the meeting at 4:35 PM until 8:00 AM Saturday morning.
Saturday, February 16, 2019, 8:00 AM
Board Members Present
Chairman James B. Mallory III
Vice Chairman Tommy Bowles
Gene Houpe
Jeff McNeely
Marvin Norman
Staff present: County Manager Beth Jones, Deputy County Susan G. Robertson, Assistant
County Manager Joe Pierce, Finance Director Deb Cheek, Assistant Finance Director Susan
Cornell, Budget Analysist Caroline Taylor, and Clerk to the Board Amy Anderson.
Chairman Mallory called the meeting to order.
School Facility Task Force Presentation: Jennifer Christian and Doug Knight presented
a detailed report of needs for each education entity.
Christianson said the 19-member task force began almost two years ago. The task force
met for 12 three to four hour work sessions. The task force made site visits to Iredell-Statesville
Schools (ISS), Mooresville Graded School District (MGSD), and Mitchell Community College
(MCC). The team compiled and ranked facility needs based on current needs and projected growth
of each system independently.
Commissioner McNeely asked if redistricting was looked instead of building new schools.
Dr. Kenny Miller explained that ISS is looking at redistricting. However, schools in the
southern end of the County cannot be redistricted.
Knight explained redistricting was not in the task force’s purview. The task force was
tasked with looking at the facilities.
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February 15-16, 2019
Miller said the district is looking at redistricting East Elementary.
Commissioner McNeely said West Iredell attendance is down. There may be some futur e
redistricting.
Commissioner McNeely asked how many students in the IB program at South Iredell.
Miller said around 600. ISS is looking at some different programs that may shift some
students to Statesville High School. Northview IB is the number one middle school in the State in
test scores. Northview is developing a wonderful reputation.
Chairman Mallory said there are two IB feeder schools. Years ago there were strict district
lines. Now, there is school choice. Without that, ISS would be on the road to being out of business.
The school choice piece is essential. There is more flexibility in terms of directing where student
population goes. It is easier to move a program than to build.
Christianson said the district is forward thinking. There are redistricting taking place when
subdivisions are built.
ISS Timeline of Needs
Phase I (Over 3 years, year 1-3)
General deferred work at multiple campuses
New High School (year 1)
Lakeshore Elementary (Year 1)
West High School (Year 1)
Statesville High School (Year 1)
Total: 110,200,000
Phase II (over 4 years (year 4-7)
New Elementary School (Year 1)
West Iredell Middle (Year 1)
East Middle (Year 1)
CATS (Year 1)
Lake Norman Elementary (Year 1)
Lakeshore Middle (Year 2)
New Middle School (Year 3)
Total: $71,600,000
Phase III (Over 3 years, year 8-10)
North Middle (Year 1)
Woodland Heights Elementary School
Statesville High School
Total: $6,250,000
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February 15-16, 2019
MGSD Timeline of Needs
Knight explained that a new middle school was in the 2014 bond proposal, however, it
was removed because of other needs in the County superseded it and they want to be good
stewards of tax dollars.
South Elementary has 14 classes are in mobile classrooms. Mooresville has a two or three
percent growth each year. Currently, Mooresville has three elementary schools, two
intermediate, one middle, and one high school. Initially, the district wanted to add a new
elementary and middle school, but after further review of other needs in the County, grade
reconfiguration seems to be the better option.
Dr. Stephen Mauney explained the largest amount space is at the two intermediate
schools (4th – 6th grade). The elementary schools are at 95-100% capacity.
Chairman Mallory commended Mooresville for taking a flexible approach. There comes
a time that the district has a more stable environment because there will not be any land to
develop. This currently occurring in the Brawley Road Peninsula.
Commissioner Houpe said the school systems work hard to identify critical needs. The
needs were reduced. The districts listened to the collaborative group.
Commissioner McNeely said Mooresville’s district is defined, no matter the size of the
Town of Mooresville may grow to.
Construction of new 900 seat Middle School ($35,038,405)
South Elementary ($6,560,160)
Parkview Elementary ($6,866,565)
Two Options:
Build a new elementary school and a new middle school.
Build a new Middle School and renovate two elementary schools along with a grade
configuration within the District to meet the needs of the community.
Understanding the needs of the County, the task force recommends option B to more fiscally
responsible. In order to accommodate the current and projected growth, the system has examined
a grade reconfiguration within the schools. While reconfiguring means changing attendance
zones, it is a more fiscally conservative solution to the capital needs.
Mitchell Community College Needs and Rankings (Based on Current Conditions and Projections)
Phase I
Main building
Continuing Education Building
Grier Science Building
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February 15-16, 2019
Montgomery Student Union
Chiller Yard
Mooresville Classroom Building A
Total: $17,300,000
Phase II
New Cosmetology Facility
Tactical Driving Pad
New Classroom Building (Main Campus)
Facility Development North Campus
Total: $32,950,000
Phase III
Mooresville Classroom Building B
Total: $200,000
Summary Recommendations (including all education entities)
Phase I: $175,965,130
Phase II: $104,550,000
Phase III: $6,450,000
Total: $286,965,130
Dr. Tim Brewer said the cosmetology arts program is pretty much self-supported.
Vice Chairman Bowles asked about the building in Mooresville that needs a new roof.
Brewer said there is a strong possibility that the school will be able to take care of the
roof.
Commissioner McNeely asked
Education
Finance Director Deb Cheek went over growth projections.
Per pupil increased 3% from $1,625 to $1,675
Capital Outlay increased: 9.5% Ad Valorem, 5% sales taxes, and debt reduction
Pupil Enrollment is increasing within Mooresville Graded School District while there is a
slight decline at Iredell-Statesville Schools, because of charter schools.
Cheek explained that $0.102 of ad valorem taxes is used for school capital. That amount is
multiplied by the evaluations for Mooresville Graded Schools and then the evaluation for Iredell-
Statesville Schools less Mooresville Graded School and that amount is split between the two
systems.
Chairman Mallory asked who decided on the $0.102.
Cheek said a previous board.
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February 15-16, 2019
Chairman Mallory said that number can be changed but that is the number that is being
used in the proposed calculations.
Commissioner Houpe asked how long that number has been in place.
Cheek explained how calculations for the systems are done.
Commissioner McNeely asked about the reserve from the 2014 Bond Referendum.
Cheek said initially it was for debt service, but if that much is not needed, the Board may
allocate those funds elsewhere.
Jones said the money in the reserve is for all three educational entities.
Cheek said outstanding debt for schools is approaching $30 million in FY19-20. The
principal is changing because of upcoming projects and debt payments.
Commissioner Houpe asked for a breakdown of the designations of the money pots and
what they are used for.
Cheek will send the Board a breakdown.
Cheek said the School Debt Reserve total is $21,392,339.
Commissioner Houpe asked how much is dedicated to other projects.
Jones said none.
Robertson said this may temper another tax increase for a future school fund.
Jones said it may be used for some of the requests that was just heard by the School Facility
Task Force.
Chairman Mallory said the funds could be used to address capital maintenance
requirements.
Jones said the capital fund can be used for that.
Commissioner Houpe said the funds can be used for capital.
Commissioner McNeely said the bond was sold on the idea that it would be used to build
school buildings not necessarily to repair or fund current projects.
Jones said the funds could be used to offset cost of the requests for FY19/20.
Chairman Mallory said the funds could be used to scratch the inch for one of the proposed
middle schools for Mooresville Graded Schools. The same can for Iredell-Statesville Schools. Go
in as deep percentage as possible and pick out one or two projects to be taken care of that way.
Same for Mitchell Community College. Chairman Mallory said this may be consistent with the
voters’ intent to build based on the allocations being made on the bond that was voted on.
Commissioner McNeely said one of the bonds will be paid off in 2021.
Commissioner Houpe asked staff if the Board is on the right path with what they are
hearing.
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February 15-16, 2019
Jones said the Board restricts the money.
Cheek said the Board designates the money.
Commissioner Houpe agreed with Chairman Mallory. There are current needs and there
are funds are available.
Chairman Mallory said the fund exists because of conservative estimates.
Commissioner Houpe suggested that the task forces meet with the Finance staff and dig a
little deeper into the schools’ needs.
Commissioner Norman suggested the entire board be involved.
Commissioner Houpe agreed.
Financial Model
Amy Vitner and Will Ahlum presented a model they developed for the County to be able
to use to project out property tax, funding sources, and future expenditures.
Vitner explained the genesis of the model is based on how decisions are based on different
variables and potential projected impacts. The model is available for staff and board’s use during
the upcoming budget process.
Chairman Mallory said one issue is in the budget cycle is putting money back in order to
cover cost of years three and four.
Jones presented a report on each department’s budget from 2014-2019 showing the
explanation for significant changes. This report assists staff with gathering an idea of growth or
shrinkage in each department from year to year.
Jones said there was a recent meeting on school safety and security. A report is being
prepared based on the ranking of priorities of different needs. Jones asked the group to look at
four-year window. This is going to be above and beyond current expenses. Staff has discussed
ways to do it that it will explain to the public that there is real need. Showing the need and costs
may set the stage for a future one-quarter cent sales tax. Staff has looked into setting a separate
financial department – per say. Anything being funded and going into school safety and security
will be tracked, so there is no question on where the money is going or how much something costs.
Jones said staff will propose that one half cent of ad valorem be taken out of the general fund and
one-half cent be taken out of the school’s capital so that each entity is supporting it.
Commissioner Houpe said this would basically create a public safety line item.
Chairman Mallory asked if the schools would dispense the funds.
Jones said no.
Robertson explained that it would be public safety function and in that would be the
existing school resource officers (SRO) and the proposed seven additional, training and supplies,
insurance, and vehicles. The following security equipment will also be included: communication
upgrades, barricade devices, camera (updates and expansions with remote access), web filtering
software, tip line application, and gate guards).
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February 15-16, 2019
Vice Chairman Bowles asked who the direct supervisor of the SRO’s will be.
Jones said the Sheriff.
Commissioner Houpe said the municipalities will be included as well. The schools are
better funded on the capital side rather than current expense. Each school system has a different
priority. Creating a line item and paying for some things directly will potentially give ISS some
current expense revenue to pay for other priorities they may need in house.
Chairman Mallory said a lot of the costs is front loaded.
Jones said the schools will incrementally add the SRO’s, security, and equipment.
Commissioner McNeely suggested a local bill for Iredell County to not assess property tax
on farm machinery. If anyone needs a boost it is the local farmers.
The Board agreed to move forward the idea.
Adjournment: Chairman Mallory thanked everyone for a great winter retreat.
MOTION by Commissioner Houpe to adjourn at 11:50 AM.
VOTING: Ayes – 5; Nays – 0
__________________________________ ___________________________________
Date Approved Amy B. Anderson, Clerk