Loading...
HomeMy WebLinkAboutJuly 17, 2018 meeting minutes 1 July 17, 2018 IREDELL COUNTY BOARD OF COMMISSIONERS PRE-AGENDA MINUTES July 17, 2018 The Iredell County Board of Commissioners met in pre-agenda session on Tuesday, July 17, 2018 at 5:00 PM, in the Iredell County Government Center (South Wing Conference Room), 200 South Center Street, Statesville, NC. Board Members Present Chairman James B. Mallory III Vice Chairman Tommy Bowles Gene Houpe Jeff McNeely Marvin Norman Staff present: Interim County Manager Beth Jones, Assistant County Manager Susan Robertson, County Attorney Lisa Valdez, Finance Director Deb Alford, and Clerk to the Board Retha Gaither. CALL TO ORDER: Chairman James Mallory called the meeting to order. ADJUSTMENTS TO THE AGENDA: Interim County Manager Beth Jones said the public hearing scheduled for this meeting will need to be continued until August 7, 2018. ADMINISTRATIVE MATTERS Request from the Health Department for approval of budget amendment #1 for additional WIC Funds in the amount of $17,908: Health Director Jane Hinson said the department is eligible for additional funding from the State WIC Department in the amount of $17,908. It will be used to purchase 16 computers, monitors, laptop, and a copier with a maintenance agreement. This item was placed on the consent agenda. BA#1 To allocate WIC state grant revenues and expenditures 7/17/2018 Account # Current Budget Change Amended Budget 10491400 440010 54031 WIC-Client Services (476,295) (17,908) (494,203) 10914031 532501 4031 Maintenance & Repair-Equipment - 327 327 10914031 535150 4031 Supplies-Technology - 12,865 12,865 10914031 620000 4031 Non-Depreciable Assets - 4,716 4,716 Request from Animal Services to accept a grant for $100,000 from the Petco Foundation and approve budget amendment #2: Animal Services Brad Gates said the original application was only for $27,000 but Petco was so impressed with the programs they offered a larger grant of $100,000 over two years. Some of the funds will be used for professional medical services which are spay/neuter surgeries. The funds will also be used to reduce intake. For instance, if people are surrendering animals because they can’t afford a vet or even a dog house then these funds can help them as well. Chairman Mallory asked about services at the conclusion of the grant. 2 July 17, 2018 Gates said if this grant is successful, it is hopeful the grant will continue. New employee Alicia Dubois has taken over the grant writing. Chairman Mallory asked about the recent disease outbreak and the timeline on the floor replacement. Gates said the building is clean of disease. There is no exact date for the floor but it will be sometime in October. Jones said weather greatly impacts the installation of the floor. Installation is best in the fall or spring. Gates stated that David Montgomery was a tremendous help in negotiating with the flooring company. The company will be responsible for controlling the climate once they begin. This item was placed on the consent agenda. BA# 2 To appropriate Petco Foundation Grant for $100,000 7.17.18 Account # Current Budget Change Amended Budget 104532 481248 53219 Petco Foundation Grant - (100,000) (100,000) 105532 520004 53219 Prof Services - Medical - 40,000 40,000 105532 530000 53219 Advertising - 6,000 6,000 105532 535016 53219 Supplies - Medical & Drug - 30,000 30,000 105532 535018 53219 Supplies - Printed Materials - 4,000 4,000 105532 537200 53219 Intake Diversion - 20,000 20,000 Request from ECOM for approval of an Inter-Local Agreement with Statesville Police Department to be a Secondary Public Safety Answering Point: ECOM Director Candy Strezinski said ECOM presented an opportunity to Statesville and Mooresville to receive funds from the 911 Board for their dispatch centers. Mooresville immediately applied but Statesville waited and has just now applied. The exact same interlocal agreement with Mooresville was approved in February. Statesville is asking to be approved as a secondary. Iredell County will be responsible for the finance/expenditure reporting to the 911 Board. The exact number is unknown at this time. Chairman Mallory asked the timeframe of the commitment. Strezinski said the commitment will last until they choose another option. This item was placed on the consent agenda. Request from Administration and Solid Waste to approve the lease of the golf course property to Twin Oaks Golf Club LLC: Assistant County Manager Susan Robertson stated a proposed lease was presented to the Board on June 19, 2018. The 30-day public notice requirement has been met. It is estimated that the revenue will be over $400,000 for the nine-year term along with a savings in maintenance of about $177,000. Solid Waste does not anticipate a need for the property within the nine-year term. Mr. James Wiles purchased the LLC and has completed a great deal of work. Customers are now waiting in line to play on this golf course. This item was placed on the consent agenda. 3 July 17, 2018 Request from the Solid Waste Department to accept an award of a Community Waste Reduction and Recycling grant from NCDEQ: Solid Waste Director David Lambert said a grant application was approved in January. The award is $54,854.93 with a match of $22,970.98 that was already in the budget. This item was placed on the consent agenda. Request from Fire Services and Emergency Management to finalize approval for the transfer of the Anniston subdivision from the South Iredell fire insurance district to the Mount Mourne fire insurance district: Director Kent Greene said this agreement was brought before the Board approximately one year ago. It will transfer 26 parcels within the Anniston Subdivision from the South Iredell Fire insurance district to the Mount Mourne Fire insurance district. The property can only be accessed through Shearers Road which means Mount Mourne has a quicker response time. There is no entrance on the east side. The State Fire Marshal has approved the change. Valdez said this item should be voted on at the regular meeting since it requires the approval of a resolution. Request from the Finance Department to approve budget amendment #3 to accept and appropriate Juvenile Crime Prevention Council Level II Funding: Finance Director Deb Alford said the North Carolina Department of Public Safety has allotted an additional $100,000 to go to Barium Springs Home for Children for the TASK (Treatment Alternatives for Sexualized Kids) Program. This item was placed on the consent agenda. BA#3 To Recognize JCPC Level 2 Discretionary Funds and appropriate for Treatment Alternatives for Sexualized Kids. 7/17/2018 Account # Current Budget Change Amended Budget 394486 434125 JCPC Level II Disposition Fund - (100,000) (100,000) 395486 563500 Level II TASK Program - 100,000 100,000 Request from the Finance Department to approve budget amendment #4 to appropriate Lottery Funds to Iredell Statesville Schools to expand the classroom space that resulted in code requirements: Finance Director Deb Alford said ISS has requested a drawdown of lottery funds in the amount of $612,761.29 for construction renovation at the Career Academy and Technical Center. Dr. Kenny Miller said two walls had to be installed as part of the long term plans for the facility. It was a code requirement to expand beyond the footprint. The money was fronted from the fund balance and reimbursed with lottery funds. This item was placed on the consent agenda. BA#4 To appropriate Lottery Proceeds on behalf of Iredell Statesville Schools to renovate space at the Career Academy & Technical Center. 7/17/2018 Account # Current Budget Change Amended Budget 104700 457101 ISS Lottery Proceeds - (612,762) (612,762) 105700 560004 ISS Lottery - 612,762 612,762 4 July 17, 2018 Request from the Public Library for approval of budget amendment #5 for a Library Services and Technology Grant: Assistant Library Director Juli Moore said approval to apply for this grant was given in February. The Library Services and Technology Grant award is $10,695. It will provide courier service to students of Iredell Statesville Schools. The students can request library materials from their access account. The materials will be delivered to the ADR Center and then delivered to the various schools. The required matching funds are an in-kind match and will be provided by ISS. This item was placed on the consent agenda. BA#5 To appropriate NC LSTA EZ Grant 7/17/2018 Account # Current Budget Change Amended Budget 104650 456127 65219 NC LSTA EZ Grant - (10,695) (10,695) 105652 535000 65219 Supplies - Departmental - 9,965 9,965 105652 537508 65219 Contracted Service - 730 730 Request from the Public Library for approval of an application for a Young Adult Library Services Association Symposium Scholarship from the State Library of North Carolina: Assistant Library Director Juli Moore asked approval for Hannah Drum, Youth Services Library Specialist, to apply for a Young Adult Library Services Association S ymposium Scholarship being offered by the State Library. The symposium is scheduled for November 2-4, 2018 in Salt Lake City, Utah. The scholarship is $1,400 and will cover eligible expenses such as airfare, hotel, registration and ground transportation. This item was placed on the consent agenda. Request from the Finance Department to approve budget amendment #6 to appropriate contingency to the schools for school project permits: Finance Director Deb Alford stated the Board agreed to allow schools to pull permits and then invoice only once at the end of year. The permits pulled in 2017 totaled $10,794 with $5,929 to Iredell-Statesville and $4,865 to Mooresville Graded. Both school systems have reviewed and approved the list. This has been billed through the system and the request is to reimburse the inspections department. This item was placed on the consent agenda. BA#6 To appropriate Contingency to Iredell-Statesville Schools & Mooresville Graded Schools for Permits issued by Iredell County Inspections Department during FY18 for "internal" building projects. 7/17/2018 Account # Current Budget Change Amended Budget 105480 530200 Contingency 250,000 (10,794) 239,206 105700 560002 Iredell-Statesville - Capital Outlay 10,259,996 5,929 10,265,925 105700 560202 Mooresville Graded - Capital Outlay 2,033,224 4,865 2,038,089 Request from Tax Administration for approval of June refunds and releases: Everything was in order. This item was placed on the consent agenda. Releases for the month of June 2018 Monthly Total $ 339.83 Breakdown of Releases: 5 July 17, 2018 County $ 230.26 Solid Waste Fees $ - Statesville Solid Waste Fees $ - Mooresville Solid Waste Fees $ - Davidson Solid Waste Fees $ - E. Alex. Co. Fire #1 $ - Shepherd's Fire #2 $ 15.40 Mt. Mourne Fire #3 $ - All County Fire #4 $ 15.16 B&F Fire #5 $ - Statesville City $ 79.01 Statesville Downtown $ - Mooresville City $ - Mooresville Downtown $ - Mooresville School $ - Love Valley $ - Harmony $ - Troutman $ - Davidson $ - Refunds for the month of June 2018 Monthly Total $12,589.76 Breakdown of Refunds: County $ 3,032.37 Solid Waste Fees $ - Statesville Solid Waste Fees $ - Mooresville Solid Waste Fees $ - Davidson Solid Waste Fees $ - E. Alex. Co. Fire #1 $ - Shepherd's Fire #2 $ - Mt. Mourne Fire #3 $ - All County Fire #4 $ 836.62 B&F Fire #5 $ 346.15 Statesville City $ - Statesville Downtown $ - Mooresville City $ 3,484.11 Mooresville Downtown $ - Mooresville School $ 1,111.31 Love Valley $ - Harmony $ - Troutman $ 3,779.20 Davidson $ - Breakdown of NCVTS Refunds: County $ (183.57) E. Alex. Co. Fire #1 $ - Shepherd's Fire #2 $ 20.03 Mt. Mourne Fire #3 $ - All County Fire #4 $ (9.81) B&F Fire #5 $ (0.56) Statesville City $ (63.07) Statesville Downtown $ - Mooresville City $ (202.31) Mooresville Downtown $ - Mooresville School $ (55.04) Love Valley $ - 6 July 17, 2018 Harmony $ - Troutman $ - Davidson $ - Monthly Total $ (494.33) Request from the Clerk to the Board for approval of minutes from meetings on May 10, May 14, June 7, and June 19, 2018: There were no corrections or comments. This item was placed on the consent agenda. APPOINTMENTS TO BOARDS & COMMISSIONS Chairman Mallory stated the Board has discussed the potential expansion of the Planning Board from 9 to 11 members. Commissioner McNeely was part of the Planning Board when it was agreed to reduce the number of members to 9. McNeely stated it was truly because of the lack of business along with the lack of volunteers. During that period the Planning Board only met four to five times a year. In 2010 the Planning Board decided to review/edit all ordinances. Chairman Mallory said business has increased and volunteer applicants have increased. Procedurally the Board of Commissioners must request the Planning Board to make a recommendation concerning the expansion and change to the text amendment. Valdez said it could take two to three months. The Planning Board must ‘hear’ the changes twice and a public hearing is required. Commissioner Houpe asked about the appointments and the current term expirations. Valdez said the text amendment needs to be prepared and reviewed first. Commissioner McNeely suggested to reappoint the two members that had served already. Valdez said they will continue to serve until a replacement is named. However, it wouldn’t hurt to reappoint the two that are seated already. Then the current vacancy and the two additional members could be appointed at one time. The Board agreed to reappoint the two current members. Once the Planning Bo ard makes a recommendation then the vacancy will be filled along with the two additional members, if approved. CLOSED SESSION Chairman Mallory moved the Board into Closed Session at 5:35 PM. The Board recessed from Closed Session at 6:55 PM until the regular meeting at 7:00 PM. IREDELL COUNTY BOARD OF COMMISSIONERS REGULAR MINUTES July 17, 2018 The Iredell County Board of Commissioners met in regular session on Tuesday, July 17, 2018, at 7:00 PM, in the Iredell County Government Center (Commissioners’ Meeting Room), 200 South Center Street, Statesville, NC. 7 July 17, 2018 Board Members Present Chairman James B. Mallory III Vice Chairman Tommy Bowles Gene Houpe Jeff McNeely Marvin Norman Staff present: Interim County Manager Beth Jones, County Attorney Lisa Valdez, Assistant County Manager Susan Robertson, Finance Director Debra Alford, and Clerk to the Board Retha Gaither. CALL TO ORDER by Chairman Mallory. INVOCATION: Chairman James Mallory asked everyone to bow their heads for a moment of silence. PLEDGE OF ALLEGIANCE led by Chairman Mallory. ADJUSTMENTS TO THE AGENDA Interim County Manager Beth Jones made the following adjustments to the agenda: Add: New Business – one additional item Move: Administrative Matters – VIII.6 will be addressed immediately after the Presentation of Special Recognitions & Awards. MOTION by Commissioner Houpe to adopt the agenda as adjusted. VOTING: Ayes – 5; Nays – 0 PRESENTATION OF SPECIAL RECOGNITIONS & AWARDS Request from Fire Services and Emergency Management to approve a resolution recognizing Iredell County Amateur Radio Emergency Services: Director Ken Green thanked the Board for sponsoring this resolution. In the event of a catastrophic failure of the County’s communication systems, the amateur radio operators have the ability to communicate when traditional radio systems cannot. This group of people is more than willing to support Iredell County. They have a robust membership in their local club. It is with pleasure to honor and recognize them for their contributions. MOTION by Commissioner Houpe to adopt the following resolution. VOTING: Ayes – 5; Nays – 0 * * * * * A RESOLUTION OF THE IREDELL COUNTY BOARD OF COMMISSIONERS RECOGNIZING AND HONORING THE IREDELL COUNTY AMATEUR RADIO EMERGENCY SERVICES (ARES) FOR THEIR CONTRIBUTIONS AND DEDICATION IN SUPPORTING IREDELL COUNTY. WHEREAS, the Amateur Radio Emergency Services consists of licensed amateurs who have voluntarily registered their qualifications and equipment for communications duty in the public service when disaster strikes; and 8 July 17, 2018 WHEREAS, the members of Iredell County ARES are dedicated individuals that provide a critical service in times where other communications methods may fail; and WHEREAS, the members of Iredell County ARES are trained, skilled, and equipped with the latest technology, acquired at their own expense; and WHEREAS, there are over 31,000 ARES members serving in 47 states and territories; and WHEREAS, Iredell ARES is part of the Iredell County Amateur Radio Society (ICARS) with a membership of 41 amateur radio operators; and WHEREAS, Iredell County ARES participates in two field day exercises annually where they a graded against all other participating groups; and WHEREAS, at the 2018 Winter Field Day, Iredell County ARES was ranked FIRST in the State North Carolina, FIRST in the Section; and SEVENTH in the Nation. NOW, THEREFORE, the Iredell County Board of Commissioners resolves: To recognize the hard work and dedication of the men and women of Iredell County Amateur Radio Emergency Services and the consistently strong support of the organization in providing critical emergency radio communications to Iredell County. PASSED AND APPROVED by the Iredell County Board of Commissioners this 17 day of July, 2018. * * * * * (Moved from Administrative Matters) Request from Fire Services and Emergency Management to finalize approval for the transfer of the Anniston Subdivision from the South Iredell fire district to the Mount Mourne fire insurance district: Director Kent Greene said this is part of the Anniston Subdivision that was separated from the Mount Mourne fire insurance district. A section was in Mount Mourne district and a section was in South Iredell. The only access to the entire subdivision is Shearer’s Road which is on the Mount Mourne side. It is only logical, from a response perspective, to move the remaining parcels. All parties were consulted and signed an agreement to move into the different insurance district. This action is necessary to formalize it for the State. MOTION by Vice Chairman Bowles to approve a six-mile boundary line from Mount Mourne Fire Department insurance district in accordance with the maps and descriptions filed this date with the Board of Commissioners and recorded in the minutes of this meeting. This will apply common sense to how fire districts are arranged. Basically it is the closest department to respond first. VOTING: Ayes – 5; Nays – 0 Recognition and presentation of a plaque for Retiree Jean Haun : Retiree Jean Haun and her husband Bob came forward to the dais. Chairman Mallory shared a brief bio of Haun and then presented a plaque of appreciation for her dedicated service to Iredell County. Haun thanked the Board and expressed her appreciation to all co-workers over the years. APPOINTMENTS BEFORE THE BOARD (None) PUBLIC HEARINGS Public hearing for the consideration of an economic development incentive for Project G: Chairman Mallory said some items for the public hearing are not in the position to move forward. Chairman Mallory opened and closed the public hearing. It will be continued on August 7, 2018. ADMINISTRATIVE MATTERS 9 July 17, 2018 Interim County Manager Beth Jones summarized the consent agenda as follows:  Request from the Health Department for approval of budget amendment #1 for additional Women, Infant, and Children (WIC) Funds in the amount of $17,908.  Request from Animal Services to accept a grant for $100,000 from the Petco Foundation and approve budget amendment #2.  Request from ECOM for approval of an Inter-Local Agreement with the Statesville Police Department to be a Secondary Public Safety Answering Point.  Request from Administration and Solid Waste to approve a lease of the golf course property to Twin Oaks Golf Club LLC.  Request from Solid Waste Department to accept an award of a Community Waste Reduction and Recycling grant from NCDEQ.  Request from the Finance Department to approve budget amendment #3 to accept and appropriate Juvenile Crime Prevention Council Level II Funding in the amount of $100,000.  Request from the Finance Department to approve budget amendment #4 to appropriate Lottery Funds to Iredell Statesville Schools to expand the classroom space that resulted from code requirements in the amount of $612,761.19.  Request from the Public Library for approval of budget amendment #5 for a Library Services and Technology Grant in the amount of $10,695.  Request approval of an application for a Young Adult Library Services Association Symposium Scholarship from the State Library of North Carolina.  Request from the Finance Department to approve budget amendment #6 to appropriate contingency to the schools for school project permits in the amount of $10,794.  Request from Tax Administration for approval of June refunds and releases.  Request from the Clerk to the Board for approval of minutes from meetings on May 10, May 14, June 7, and June 19, 2018. MOTION by Commissioner Norman to approve the consent agenda. VOTING: Ayes – 5; Nays – 0 Chairman Mallory gave a shout out for all of the aggressive and effective grant writing proposals from different departments. These grants are saving tax dollars. ANNOUNCEMENT OF VACANCIES OCCURING ON BOARDS & COMMISSIONS Human Rights Committee of Partners Behavioral Health – 1 announcement. Clerk to the Board Retha Gaither reminded the Board that this vacancy requires the person to be a mental health professional and/or provide services to clients with intellectual and developmental disabilities. APPOINTMENTS TO BOARD AND COMMISSIONS Iredell County Planning Board – 3 appointments. Chairman Mallory said there are five applicants. The current board has 9 members but was originally 11 members. 10 July 17, 2018 Commissioner McNeely said there were 11 until 2008/2009 at the time of the recession. There were very few meetings because there were no re-zonings. Also, there were no applicants at that time. The economy has improved and the Planning Board is now very busy. Chairman Mallory said that due to the increase in business the Board of Commissioners are requesting the Planning Board to return the membership ba ck to 11. In order to do this, the project ordinance will have to be amended which requires a recommendation from the Planning Board. Currently there are two members that have volunteered to serve again plus three new applicants. After some discussion it was agreed to reappoint the two current members until the ordinance has been reviewed. MOTION by Vice Chairman Bowles to reappoint Tracy Jenkins and Harry Tsumas who have volunteered to serve again. Also, to hold one vacancy open until it is referred back to the Planning Board. VOTING: Ayes – 5; Nays – 0 MOTION by Commissioner Houpe that due to the increased growth and activity in the County and before considering the other three applicants this Board asks the Planning Board to review and make a recommendation per Section 11.11 of the text amendment, increasing the Planning Board number from 9 to 11 members. VOTING: Ayes – 5; Nays – 0 Centralina Workforce Development Board – 1 appointment. MOTION by Vice Chairman to appoint John Challis of NGK Ceramics. VOTING; Ayes – 5; Nays – 0 PUBLIC COMMENT PERIOD No wished to speak. UNFINISHED BUSINESS (None) NEW BUSINESS Chairman Mallory said there is one item of new business. Due to the resignation of Ron Smith, this Board initiated a search for a replacement. Mallory expressed appreciation to Beth Jones, who stepped up as the Acting County Manager at the time of the budget and all other events during this interim period. Commissioner Houpe expressed appreciation, on behalf of the Board of Commissioners, to the search committee for all of the work they conducted. Also, appreciation was expressed to all qualified applicants for their interest in Iredell County. MOTION by Commissioner Houpe to appoint Beth Jones as the next County Manager with all duties, responsibilities, and authority, effective immediately, with an annual salary of $185,000 along with $10,000 travel allowance and $1,000 per year for a cell phone expense. 11 July 17, 2018 Commissioner McNeely feels this is a great selection and looks forward to Jones being the County Manager for many years. Commissioner Norman expressed his appreciation to Jones. Chairman Mallory said all applicants were highly qualified and the citizens of Iredell County should be proud of this appointment. VOTING: Ayes – 5; Nays – 0 COUNTY MANAGER’S REPORT Newly appointed County Manager Beth Jones expressed thanks to the staff and to the Board of Commissioners for this opportunity. Jones gave an update on the following items:  The renovations have begun at the Government Center. This will make things inconvenient for the next six months, but it is necessary work. The primary entrance, at the handicap ramp, will be the main entrance. Scaffolding will surround the building and there will be a canopy over the walk way at the main entrance.  The North Carolina Division of Waste Management Consolidated Annual Report was just released. It is with pleasure to announce that Iredell County is #1 in the State for total recycling per capita.  Iredell County EMS has received the Gold Plus award from the American Heart Association’s Mission Lifeline Program. Last year was the first time to apply for this award and EMS received Gold. The second year award of Gold Plus is the highest award that is given. This recognizes the efforts of EMS for improving the quality of care, especially for STEMI patients. A rep will attend the next meeting in August to make the formal presentation of the Gold Plus award. CLOSED SESSIONS Chairman Mallory said Closed Session was held immediately following pre-agenda. MOTION by Commissioner McNeely to call for a public hearing on August 7, 2018 at 7:00 PM regarding an economic development incentive of $72,000 over a five-year period for Project Transformer based on a $4.4 million investment in Iredell County. VOTING: Ayes – 5; Nays – 0 MOTION by Commissioner McNeely to call for a public hearing on August 7, 2018 at 7:00 PM regarding an economic development incentive up to $58,200 over a five-year period for Project Knox based on a $3 million investment in Iredell County and up to an additional $58,200 over an additional five-year period provided the company maintains a $20 million taxable storage inventory during the additional five-year period. VOTING: Ayes – 5; Nays – 0 MOTION by Commissioner Houpe to call for a public hearing on August 7, 2018 at 7:00 PM regarding an economic development incentive not to exceed $3 million over a seven-year 12 July 17, 2018 period for Project Boxes based on an investment range between $20 million and $175 million in Iredell County. VOTING: Ayes – 5; Nays – 0 ADJOURN MOTION by Commissioner Norman to adjourn at 7:43 PM. The next regular meeting will be Tuesday, August 7, 2018, 5:00 PM, in the South Wing Conference Room, Government Center, 200 South Center Street, Statesville, NC. VOTING: Ayes – 5; Nays – 0 __________________________________ ___________________________________ Date Approved Retha C. Gaither, Clerk