HomeMy WebLinkAboutApril 17, 2018 regular minutes
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April 17, 2018
IREDELL COUNTY BOARD OF COMMISSIONERS
PRE-AGENDA MINUTES
April 17, 2018
The Iredell County Board of Commissioners met in pre-agenda session on Tuesday, April
17, 2018 at 5:00 PM, in the Iredell County Government Center (South Wing Conference Room),
200 South Center Street, Statesville, NC.
Board Members Present
Chairman James B. Mallory III
Vice Chairman Tommy Bowles
Gene Houpe
Jeff McNeely
Marvin Norman
Staff present: Interim County Manager Beth Jones, County Attorney Lisa Valdez,
Assistant County Manager Susan Robertson, Finance Director Deb Alford, and Clerk to the Board
Retha Gaither.
CALL TO ORDER: Chairman James Mallory called the meeting to order.
ADJUSTMENTS TO THE AGENDA: Interim County Manager Beth Jones said there
were no adjustment but Item VIII.2 must be approved in the regular session with a specific
introduction and motion.
ADMINISTRATIVE MATTERS
Request from the Project Manager to award a bid for the construction of the Public
Safety Complex Communications Tower: Project Manager David Saleeby stated the new tower
construction has already been budgeted in the CIP. There are no plans for the old tower downtown.
The new tower will be 172 feet which is the max according to FAA and FCC. An extensive path
study was done and results were shared with the designers. The location of the tower is critical to
reach to all areas but also to be outside the fall zone in the event of a disaster that could cause the
tower to collapse. Advertising was done on March 9 but only two bids were received therefore
another advertising was required. Bids were opened on March 21. The request is to award the
communications contract construction project to the lowest bidder which was Sabre Industries.
The cost includes site work, tower, and equipment shelter.
Commissioner Norman asked if this company was experienced.
Saleeby said that have constructed several in the State including the tower in Burke County.
Commissioner Houpe asked if the tower left downtown could be used by another
department such as the Sheriff.
Saleeby said there are no plans to take it down but there are some opportunities to be used
by someone else.
Commissioner Houpe asked about the need to repair other towers at the same time.
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Jones said this year’s budget includes $150,000 for tower repair. However, that is not
enough for the repairs at the Rinehardt tower. However, the Simulcast project includes some tower
work. It is proposed to move $150,000 to the Simulcast fund in order to address the Simulcast
System and the tower all together.
This item was placed on the consent agenda.
Request from ECOM for approval of the NC911 Grant contract and budget
amendment #35 in the amount of $2,361,230: ECOM Director Candy Strezinski said a second
application was sent in September of 2017 and was awarded in February of 2018 in the amount of
$2,360,825. The acceptance of the grant will help pay for a portion of the 911 Center that is under
construction. The NC911 Board requested an upgrade to the back-up contracts with Alexander and
Wilkes County. Some of the changes include wording in the event that Iredell County should ever
stop being a regional back-up within the next ten years. If that happened the award of $2.3 million
would have to be repaid. The award is prorated.
Valdez said, as far as the amendments in the MOU, they acknowledge specific paragraphs
in the grant agreement. They would understand that, for whatever reason, if they terminate the
MOU it would put Iredell County ‘on the hook.’ Other changes acknowledge how the money is to
be used and what is going on the center.
Commissioner Houpe asked if the other counties could be contracted to assist in payment
until the grace period is complete.
Valdez said they entered the MOU prior to the grant agreement. If the County goes back
now to include language about the consequence the County is risking losing them now which
would put the grant in jeopardy from the start.
Strezinski said two or more agencies are required to be considered a regional. Iredell
County is a back-up to Mooresville, Alexander, and Wilkes. The contract to accept the award must
be signed by June 8. The MOUs do not have to be with the contract but if not, Alexander and
Wilkes will have to give a letter stating the MOUs are in the process.
Commissioner Houpe asked if the other entities pay anything to Iredell County.
Strezinski said no, however, they do provide all of the equipment and connectivity.
Commissioner Houpe feels it would not be unreasonable to ask them to agree to the 10
years to ensure Iredell County is not on the hook to repay. This stipulation has just been discovered.
Strezinski doesn’t feel the long-term plan is for them to stay in this dynamic with the
County because there has been some discussion on that subject. However, the changes would not
negatively affect the contract but the details cannot be shared at this time.
Jones said another county has been in conversation about continuing a long term
relationship but asked not to disclose the details at this moment.
Commissioner Houpe said that information should be shared with the Board before a policy
can be approved.
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Jones said that once the details are ironed out it will most definitely be shared with this
Board. All that is known at this moment is that Iredell County is serving as a back -up. Another
county has expressed the desire to discuss other options but that conversation has not taken place.
The request tonight is to agree to accept the 911 Grant of $2.3 million with the caveat to update
the existing MOUs with Alexander and Wilkes.
Commissioner Houpe suggested the update include a ten-year contract.
Jones said they can be made aware that Iredell County has received this grant and that part
of the grant requests a continuation of service as a regional back-up for ten years.
Strezinski said they already know about the grant. The amendments in the MOUs spell out
that there is a ten-year cap requirement as a regional back-up for the grant.
Valdez said that if Iredell takes the grant, they have the remedy, that if Iredell is no longer
a regional back-up, if it is dissolved or discontinued, the pay back is on Iredell County for that ten-
year period. Are you asking to put that in the MOU with Alexander or Wilkes or whoever?
Commissioner Houpe suggested that all parties split the payback if the back-up is
dissolved.
Valdez asked who would be made responsible. If the number two entity backs out, then are
they responsible to pay the cost?
Commissioner Houpe asked about a grace period to pick up someone else.
Strezinski said it does not necessarily have to be those two counties. As long as Iredell
stays a regional then other counties or entities can join.
This item was placed on the consent agenda.
Vice Chairman Bowles asked where the grant money would go once received.
Jones said it would fund the technology piece.
Alford said it will go into the 911 fund with other 911 funds and expenditures. A report is
required at the end of the year which reconciles where the money was spent.
Vice Chairman Bowles would like to see a periodic report as the money is spent down.
BA#35 To allocate NC911 PSAP Grant revenues and expenditures
4/17/2018
Account # Current Budget Change Amended Budget
3824035 472800 NC911 PSAP Grant - (2,361,230) (2,361,230)
3825540 605000 Buildings & Improvements - 966,000 966,000
3825541 530200 Contingency - 110,536 110,536
3825541 580001 Furniture/Equipment Supplies - 5,000 5,000
3825541 610000 Depreciable Assets - 290,000 290,000
3825541 610150 Depreciable Assets-Technology - 582,263 582,263
3825541 630100 Furniture - 220,000 220,000
3825541 630200 Furniture - Non-Depreciable - 8,100 8,100
3825542 530200 Contingency - 405 405
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3825542 620150 Non-Depreciable Asset Tech - 4,050 4,050
3825543 520005 Professional Services Other - 174,876 174,876
Request from the Finance Department to approve BA #36, in the amount of $107,113
to appropriate excess investment earnings to pay the first interest payment on the Public
Safety Complex financing: Finance Director Deb Alford said $11 million was borrowed to help
finance the Public Safety Complex. The first interest payment is due. Debt payments are made
from the General Fund. The request is to appropriate investment earnings, that have come in above
what was budgeted, to pay the interest due.
This item was placed on the consent agenda.
BA#36 Appropriate investment earnings to pay the first interest payment on the Public Safety
Complex Project financing. 4/17/2018
Account # Current Budget Change Amended Budget
104040 480000 Investment earnings -440,000 -107,113 -547,113
105710 575004 Interest on Installment Purchase 47,395 107,113 154,508
Request from the Public Library to approve Budget Amendment #37 for EDGE
Grant in the amount of $7,990: Library Director Steve Messick said this a grant the Board
approved in January from the State Library of North Carolina to buy 23 tablets. The grant was
awarded and therefore the request is to approve the budget amendment.
This item was placed on the consent agenda.
BA#37 To allocate EZ Edge Technology Grant revenues and expenditures
4/17/2018
Account # Current Budget Change Amended Budget
104650 456123 NC Edge - (7,990) (7,990)
105652 535150 65218 NC LSTA Edge Grant - 7,990 7,990
Request from the Public Library to approve Memorandums of Agreement for
Student Access Accounts with Mooresville Graded Schools, Pine Lake Prep Academy, and
Langtree Charter Academy: Library Director Steve Messick said this request is for MOUs with
MGSD, Pine Lake Prep and Langtree Charter. These are the same student accounts as with Iredell
Statesville.
This item was placed on the consent agenda.
Request from the Sheriff’s Office for approval of a new Threat Assessment-Education
Investigator position: Sheriff Darren Campbell said the current climate it has become necessary
to ask for a Threat Assessment and Education Investigator which will be a new position that will
act as a single point contact regarding school security, public safety threat related intelligence,
critical information gathering and sharing of potential school related public safety threats. It will
be funded through lapsed salaries. The education side has overwhelmingly been taxing with faith
watch, church shield programs, community outreach and 27,000 school checks. There are five
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jurisdictions to disseminate information and currently other investigators are pulling from their
regular duties to do this work.
Commissioner McNeely suggested to diligently watch and research grants for such
positions.
Campbell said yes, they will keep a watch for grants.
Commissioner McNeely asked if a particular person was already in mind for this position.
Campbell said it will have to be someone that understands backgrounds, search warrants,
court procedures, investigative tactics and other skills. Some people have expressed interest.
This item was placed on the consent agenda.
Request from the Finance Department to declare fourteen miscellaneous vehicles
surplus with authorization to dispose of them by the best approved method: Contracts and
Purchasing Manager Dean Lail has a list of 14 vehicles that are currently striped and ready to go
to public surplus sale. The request is for the Board to declare surplus and give authority to conduct
the sales.
Commissioner Houpe asked if any of the vehicles are usable.
Lail said yes and that some may be transferred to volunteer fire departments.
Commissioner Houpe said the Education Task Force had talked about some being used for
schools.
Lail said all of them are striped.
Vice Chairman Bowles suggested that VFDs need SUVs or pick-up trucks.
This item was placed on the consent agenda.
Request from Facility Services and Animal Services to award a sole-source contract
to Permatek Coatings to repair and seal floors in the kennels at Animal Services: Animal
Services Director Brad Gates and Facilities Services Director Robert Woody said this is a follow-
up from the Winter Retreat.
Woody said this request is to award the contract to Permatek which is a company that works
solely with the animal industry. The Animal Services building was occupied in 2011 and almost
immediately the floor system began to fail. The contractor had made several repairs which had not
lasted. Over time another company installed another product which also would not adhere. After
some research Permatek was found.
Gates has contacted several other animal services and private shelters throughout the state
about products they are using. The Permatek product is the only product that users are happy with.
This product is specific for the animal industry. There is a three-year warranty for labor and
materials.
Vice Chairman Bowles asked why the shelter couldn’t just use concrete.
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Grates said concrete can’t be sealed against diseases. Concrete is porous and even with a
sealant, the dogs’ toenails will go through the sealant.
Vice Chairman Bowles said this board has to look at everything. This is $100,000 and there
are so many departmental needs. However, not to take away from the care of animals but this board
has to set priorities.
Gates said that every day the shelter is at risk of being closed by the State. Several kennels
should not be used right now because they can’t be sanitized. The State has been very kind and
patient because they know repairs are in the works.
This item was placed on the consent agenda.
Request approval of March refunds and releases: Everything was in order and this item
was placed on the consent agenda.
Releases for the month of March 2018 Monthly Total $ 14,762.64
Breakdown of Releases:
County $ 7968.13
Solid Waste Fees $ 52.00
Statesville Solid Waste Fees $ -
Mooresville Solid Waste Fees $ -
Davidson Solid Waste Fees $ -
E. Alex. Co. Fire #1 $ -
Shepherd's Fire #2 $ 2.97
Mt. Mourne Fire #3 $ 22.95
All County Fire #4 $ 74.50
B&F Fire #5 $ -
Statesville City $ 5683.41
Statesville Downtown $ -
Mooresville City $ 754.98
Mooresville Downtown $ -
Mooresville School $ 203.70
Love Valley $ -
Harmony $ -
Troutman $ -
Davidson $ -
Refunds for the month of March 2018 Monthly $129.42
Breakdown of Refunds:
County $ 77.80
Solid Waste Fees $ -
Statesville Solid Waste Fees $ -
Mooresville Solid Waste Fees $ -
Davidson Solid Waste Fees $ -
E. Alex. Co. Fire #1 $ -
Shepherd's Fire #2 $ -
Mt. Mourne Fire #3 $ -
All County Fire #4 $ -
B&F Fire #5 $ -
Statesville City $ -
Statesville Downtown $ -
Mooresville City $ -
Mooresville Downtown $ -
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Mooresville School $ -
Love Valley $ -
Harmony $ -
Troutman $ -
Davidson $ 51.62
Request from Administration to discuss Board assignments to the strategic planning
task forces: Interim County Manager Beth Jones said it has become very apparent, now that the
Clerk to the Board is trying to keep track of all appointments for all commissioners, of the multiple
meetings for each Board member. The additional alignments with the strategic plan, the task
forces, and with departmental goals and budgets has loaded the members with a lot of meetings.
Therefore, it has been suggested that instead of two commissioners per task force that it should be
just one commissioner with an alternate.
Chairman Mallory said this is not restrictive and, at times, it may be appropriate to have
both members.
Jones said that is fine and will be dealt with appropriately.
This item was placed on the consent agenda.
Request from the Clerk to the Board for approval of minutes from the meetings on
February 22 &23 and April 3, 2018: There was one minor change and this item was placed on
the consent agenda.
UNFINISHED BUSINESS
Request from the Facility Services Department to present a comparison of lock
proposals for the Department of Social Services, as requested by the Board: Interim County
Manager Beth Jones said this item was previously tabled for more research about security locks.
A comparison was made between ASSA by Sage Security and RhinoWare Door Barricade System.
Woody said this has all come about because of the active shoot training for all county
departments. The ASSA is the current lock in the DSS building. Therefore, when the search began
for an upgrade to doors that did not have locks, it was the ASSA lock that was put forth.
Approximately $84,000 was budgeted for the lock upgrade. The ASSA lock for 111 doors will
cost $56,000. After a discussion with DSS Director Yvette Smith it was determined the reason for
the update was to meet the intent and purpose recommended from the active shooter training. The
111 doors are not required to have a key lock nor are the y required to remain locked. After
reviewing the RhinoWare, Smith identified eight more doors to conference rooms which could
actually become a safe room. The benefit of the ASSA lock is an interchangeable core, two keys,
thumb function dead bolt and master key accessibility.
Task Force Member Alternate
Economic Development Jeff McNeely James Mallory
Public Safety James Mallory Tommy Bowles
General Governmental Gene Houpe Jeff McNeely
Public Health and Well Being Tommy Bowles Marvin Norman
Education Marvin Norman Gene Houpe
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Wood said the RhinoWare is new to him. RhinoWare put locks on 52 doors at Central
Elementary at a cost of $10,000. The estimated cost of installing the RhinoWare on 119 doors with
5 breech tools at DSS is $29,750.
Commissioner Houpe suggested training for the users of such locks.
This item was added to the consent agenda.
MOTION by Commissioner McNeely to move the meeting into Closed Session at 5:55
PM.
VOTING: Ayes – 5; Nays – 0
The Board moved from Closed Session to the regular session at 7:00 PM.
IREDELL COUNTY BOARD OF COMMISSIONERS
REGULAR MINUTES
April 17, 2018
The Iredell County Board of Commissioners met in regular session on Tuesday, April 17,
2018, at 7:00 PM, in the Iredell County Government Center (Commissioners’ Meeting Room),
200 South Center Street, Statesville, NC.
Board Members Present
Chairman James B. Mallory III
Vice Chairman Tommy Bowles
Gene Houpe
Jeff McNeely
Marvin Norman
Staff present: Interim County Manager Beth Jones, County Attorney Lisa Valdez,
Assistant County Manager Susan Robertson, Finance Director Deb Alford, Strategic Planner Ben
Stikeleather, and Clerk to the Board Retha Gaither.
CALL TO ORDER by Chairman Mallory.
INVOCATION: Chairman Mallory asked everyone to bow their heads for a moment of
silence.
PLEDGE OF ALLEGIANCE led by Chairman Mallory.
ADJUSTMENTS TO THE AGENDA
Interim County Manager Beth Jones stated there were no adjustments but Item VIII.2 was
not added to the consent agenda.
MOTION by Commissioner Norman to approve the agenda.
VOTING: Ayes – 5; Nays – 0
PRESENTATION OF SPECIAL RECOGNITIONS & AWARDS
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Presentation of the Government Finance Officers Association Certificate of
Achievement for Excellence in Financial Reporting for the June 30, 2017 Comprehensive
Annual Financial Report: Finance Director Deb Alford said the financial statements of Iredell
County for Fiscal Year ending June 30, 2017, have been reviewed by the Government Finance
Officers’ Association and have been awarded the Certificate of Achievement for Excellence in
Financial Reporting. This association is a national organization and the reviewers are peers in the
financial industry. In addition to the basic financial statements that are required, other items such
as a lengthy management and discussion analysis and ten years of statistical data are presented in
these statements. The Certificate of Achievement is the highest form of recognition in
governmental accounting and financial reporting and its attainment represents a significant
accomplishment by a government and its management. Iredell County has been the recipient of
this award for 30 years. Alford expressed appreciation to the financial and management staff.
Chairman Mallory expressed appreciation to all staff and departmental directors because
this is a team effort and a true reflection of 30 years of accountability to the public on how the
public dollars are being spent.
APPOINTMENTS BEFORE THE BOARD
Request from Centralina Council of Governments to recognize Iredell County:
Centralina Director Ron Smith said this is the 50th anniversary of the Centralina Council of
Governments. The Board of Delegates and Executive Board thought what better way to celebrate
than to recognize each county in the region. The COG serves nine counties and is the largest, by
population, in the state. The COG consists of four main departments – Area Agency on Aging,
Workforce Development, Community and Economic Development, and Regional Planning. Smith
read the following proclamation in recognition of Iredell County.
* * * * *
CENTRALINA COUNCIL OF GOVERNMENTS
PROCLAMATION
HONORING IREDELL COUNTY
WHEREAS, Iredell County, North Carolina is nicknamed the “Crossroads for the Future” for offering
economic opportunity and growth potential; and
WHEREAS, Iredell County is home to quintessential small towns such as Troutman, Harmony, and Love
Valley, and larger communities such as Mooresville and Statesville that serve as a gat eway for industry; and
WHEREAS, Iredell County has experienced a significant growth in population over the past several years,
with Mooresville seeing the greatest increase in residents; and
WHEREAS, Iredell County is rich in economic and recreational opportunities, making it an optimal
environment for living, working, and playing; and
WHEREAS, in 1968, Iredell County became a charter member of Centralina Council of Governments, an
organization that works to help communities grow jobs and the economy, control the cost of government, and improve
quality of life; and
WHEREAS, Iredell County and Centralina have worked together to deliver workforce development services
through two NCWorks Career Centers, support seniors through the Regional Ombudsman Program, and address
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growth-related needs through the Comprehensive Economic Development Strategy and the CONNECT Our Future
project; and
WHEREAS, Centralina is proud to have Iredell County as a valued member and looks forward to continuing
to partner with the county in addressing the community’s needs and identifying new enterprises.
NOW, THEREFORE, BE IT PROCLAIMED, that Centralina Council of Governments dedicates the
month of April 2018 to honoring Iredell County, North Carolina for its successes over the years and its collaborative
work within the Centralina region.
* * * * *
Smith presented the proclamation to Chairman Mallory.
Request from Administration to provide an update on the Public Safety Center and
Jail Project: Project Manager David Saleeby gave a power point and drone video presentation
concerning the construction projects of the Jail and Public Safety Complex. Both projects are
vertical. The schedule has been challenging with the weather but they are working on weekends
to make up time.
Guardian ad Litem District Administrator Nalini Joseph will present the Governor’s
proclamation for the GAL Child Advocate Month: Nalini Joseph of the Guardian ad Litem
Program in District 22A, which is Iredell and Alexander County, and Susan Ervin, Attorney
Advocate for Iredell County introduced themselves and thanked the Board for this opportunity to
speak. Joseph gave a brief description of the Guardian ad Litem program. GAL was established in
1983 and became a state wide program in 1994. Volunteers are everyday people who want to help
children. They complete an application, which once reviewed and selected, will participate in a
very extensive training.
Vice Chairman Bowles stated he had witnessed the courtroom setting and when the
Guardian ad Litem stands to speak, they know the full truth about the entire situation. Bowles
expressed his appreciation to the program and volunteers. Bowles read the following
proclamation…
* * * * *
GUARDIAN AD LITEM CHILD ADVOCATE MONTH
2018
BY THE GOVERNOR OF THE STATE OF NORTH CAROLINA
A PROCLAMATION
WHEREAS, the North Carolina Guardian ad Litem Program, celebrating more than 35 years of child
advocacy, has established a distinguished record of public service through its work to enhance the quality of life for
children; and
WHEREAS, all 100 counties in North Carolina have a Guardian ad Litem program: and
WHEREAS, Guardian ad Litem volunteers come from a variety of professional, educational, and personal
backgrounds, and act as advocates for abused and neglected children in the complicated and often unfamiliar court
and child welfare systems; and
WHEREAS, the court appoints Guardian ad Litem advocates to serve as officers, helping to improve the
quality of information presented to the court by acting as the court’s eyes a nd ears in the child’s life; and
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WHEREAS, every child deserves a voice in court, but more than 2,400 children in care do not have a
Guardian ad Litem volunteer; and
WHEREAS, abuse and neglect have long-term personal, economic, and social costs hurting children today
and impacting North Carolina’s future; and
WHEREAS, April 2018 has been proclaimed Child Abuse Prevention Month, an observance that reflects the
purpose of Guardian ad Litem programs; to protect and defend children from harm and ensure that abused and
neglected children are provided with the court -ordered services they need; and
WHEREAS, April is recognized annually in the United States as a time to honor the contributions of
volunteers through National Volunteer Month, and more than 5,300 Gu ardian ad Litem advocates donated more than
515,600 hours of service to the children of North Carolina in 2017;
NOW, THEREFORE, I, ROY COOPER, Governor of the State of North Carolina, do hereby proclaim April,
2018, as the “GUARDIAN AD LITEM CHILD ADVOCATE MONTH” in North Carolina, and commend its
observance to all citizens.
(Signed by Roy Cooper, Governor)
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Great Seal of the State of North
Carolina at the Capital in Raleigh this twenty-ninth day of March in the year of our Lord two thousand and eighteen
and of the Independence of the United States of America the two hundred and forty -second.
* * * * *
Commissioner Houpe expressed appreciation for the program and volunteers as well.
PUBLIC HEARINGS
Public hearing for the consideration of an economic development incentive for Project
Cutting Edge: Economic Development Representative Chris Younger announced Project Cutting
Edge’s potential plans for a new manufacturing and training facility to be located in Mooresville.
This company is a manufacturer of the automotive, aerospace, racing and other industries. They
plan to remodel and occupy an 85,000 square foot facility and install new machinery. There will
be 30-50 full time positions and generate up to $7.8 million in new tax investment. This project
will expect to be completed by 2022. The request is for a tax back incentive up to $131,000 over
a five-year period.
Chairman Mallory opened the public hearing.
No one wished to speak.
Chairman Mallory closed the public hearing.
MOTION by Commissioner McNeely to approve an economic incentive up to $131,000
over a five-year period based on the company’s investment of up to $7.8 million and contingent
upon a contract being executed within 180 days.
VOTING: Ayes – 5; Nays – 0
ADMINISTRATIVE MATTERS
Interim County Manager Beth Jones summarized the following on the consent agenda:
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Request from the Project Manager to award a bid for the construction of the Public Safety
Complex Communications Tower to Sabre Industries in the amount of $230,802.
Request from ECOM for approval of the NC911 Grant contract and budget amendment
#35 in the amount of $2,361,230.
Request from the Finance Department to approve BA #36 in the amount of $107,113 to
appropriate excess investment earnings to pay for the first interest payment on the Public
Safety Complex financing.
Request from the Public Library to approve BA #37 for EDGE Grant in the amou nt of
$7,990 to purchase 23 tablets for public use.
Request from the Public Library to approve Memorandums of Agreement for Student
Access Accounts with Mooresville Graded Schools, Pine Lake Prep Academy, and
Langtree Charter Academy.
Request from the Sheriff’s Office for approval of a new Threat Assessment-Education
Investigator position. Those funds will come from lapsed salaries to cover the remainder
of the year and the next fiscal year.
Request from the Finance Department to declare fourteen miscellaneous vehicles surplus
with authorization to dispose of them by the best approved method.
Request from Facility Services and Animal Services to award a sole-source contract to
Permatek Coatings in the amount of $121,048 to repair and seal floors in the kennels at
Animal Services to make Animal Services compliant with state requirements and
inspections.
Request approval of March refunds and releases.
Request from Administration to discuss Board assignments to the strategic planning task
forces. This was discussed and a recommendation to amend appointments from two
commissioners per task force to one commissioner and one alternate per task force. This
was agreed by consent.
Request from the Clerk to the Board for approval of minutes from the meetings on February
22 & 23 and April 3, 2018.
Request from Facility Services Department to present a comparison of lock proposals for
the Department of Social Services which was requested by the Board. Those were reviewed
and the Board chose to proceed with RhinoWare locking mechanism in the amount of
$29,750.
MOTION by Commissioner Houpe to accept the consent agenda.
VOTING: Ayes – 5; Nays – 0
Chairman Mallory said the Sheriff’s request for a Threat Assessment Education
Investigator is a result of discussions among law enforcement professionals in the department as
well as the Education Task Force and the Boards of Education. Given the recent incidents in
schools and the heightened concerns for school safety, this is a proactive measure to create
appropriate responses. Mallory expressed appreciation to Sheriff Campbell to be able to fund this
position immediately out of lapsed salaries.
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Request from the Finance Department for the adoption of a resolution to redeem
2015A Qualified School Construction Bonds in the amount of $490,000; Approve Sinking
Fund Escrow Agreement; Approve amended capital project ordinances for Cool Spring
Elementary and North Iredell/South Iredell Highs Schools and approve BA #34: Finance
Director Deb Alford said that in March of 2015, the County issued Qualified School Construction
Bonds to build the Cool Springs Elementary School. In three-years’ time, any bond proceeds that
are still available, is required by IRS law to pay down the debt on money that was borrowed which
was $12,700,000. There are approximately $490,000 in unspent bond proceeds. The first request
is the resolution to make the first bond payment of $490,000. The next item is an escrow
agreement. This particular bond issued is structured so that $12,700,000 is not paid until the last
year of financing which is 2035 but every year it is required to put money into a sinking fund in
order to build up the $12,700,000 to have the money on hand when the final payment is due.
Therefore, an escrow agreement is needed with U.S. Bank. They will take the yearly payment,
invest those funds and the interest will also go toward meeting that principal payment at the end
of 2035. Now that Cool Springs Elementary is completed there is a project ordinance. Traditionally
with school projects, there are savings, sales tax refunds, and investment earnings, all of which are
rolled into another project that the school is still working on. The school is requesting $700,000
that has been saved or earned in the Cool Springs project and move it to the North and South Iredell
projects. Those two project ordinances are included and need approval. The debt proceeds that had
to be paid back were budgeted in the General Fund, therefore, authority is requested to move that
to the North Iredell and South Iredell fund in order to keep the Iredell-Statesville School Projects
whole.
Chairman Mallory requested a resolution calling certain of the county’s taxable general
obligation school bonds (Qualified School Construction Bonds), Series 2015A bonds for
redemption and amending the issuance resolutions related to such bonds.
MOTION by Commissioner Norman to approve a resolution calling certain of the county’s
taxable general obligation school bonds (Qualified School Construction Bonds), Series 2015A
bonds for redemption and amending the issuance resolution related to such bonds; approve an
escrow agreement with U.S. Bank, approve amended Cool Spring Elementary School Capital
Project fund; approve amended North Iredell/South Iredell High School Capital Project fund and
approve BA #34.
VOTING: Ayes – 5; Nays – 0
* * * * *
RESOLUTION CALLING CERTAIN OF THE COUNTY'S TAXABLE
GENERAL OBLIGATION SCHOOL BONDS (QUALIFIED SCHOOL
CONSTRUCTION BONDS), SERIES 2015A BONDS FOR REDEMPTION
AND AMENDING THE ISSUANCE RESOLUTION RELATED TO SUCH
BONDS
BE IT RESOLVED by the Board of Commissioners (the "Board") for the County of Iredell, North Carolina
(the "County"):
Section 1. The Board has determined and does hereby find and declare as follows:
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April 17, 2018
(a) A resolution providing for the issuance of the $12,700,000 Taxable General Obligation School Bonds
(Qualified School Construction Bonds), Series 2015A (the "Bonds") was adopted by the Board on February 3, 2015
(the "Issuance Resolution"). The Bonds were issued on March 10, 2015 to provide financing for the construction,
reconstruction or repair of public school facilities, or the acquisition of land on which such fa cilities were to be
constructed or equipment to be used in such portion or portions of the public sc hool facilities that were to be
constructed with the proceeds of such Bonds. The Bonds are stated to mature February 1, 2035, subject to prior
redemption as provided in the Issuance Resolution.
(b) The Bonds were designated as "qualified school construction bonds" under a federal program under
which the County receives interest subsidy payments from the federal government if the Bonds meet the
requirements of such program. Pursuant to the qualified school construction bond program, any proceeds of the
Bonds that are not expended for qualified purposes by the end of the three-year expenditure period beginning on the
date of issuance of the Bonds (or, if an extension has been granted, then by the close of the extended period) are
required be used to redeem a portion of the Bonds within 90 days of the end of such three-year period (or extended
period). In the Issuance Resolution, the County retained the right to call the Bonds for extraordinary optional
redemption from unexpended proceeds if necessary to meet the requirements of the qualified school construction
bond program.
(c) $490,000 of the proceeds of the Bonds were unexpended as of March 8, 2018 and must be applied to the
extraordinary mandatory redemption of the Bonds by June 8, 2018 pursuant to the requirements described above,
and the Board has determined to call such amount of the Bonds for extraordinary optional redemption.
(d) In connection with such action, certain technical changes to the Issuance Resolution are needed to
reflect the changes in the sinking fund require ments therefor on account of the extraordinary optional redemption.
Section 2. The Board hereby calls $490,000 of the Bonds for redemption no later than June 8, 2018. The
Finance Director of the County, as Bond Registrar under the Issuance Resolution, shall cause notice of such
redemption to be given and for the Bonds to be redeemed no later than June 8, 2018 in accordance with the terms of
the Issuance Resolution. The Chairman of the Board, the Vice Chairman of the Board, the Acting County Manager,
the Finance Director and the Clerk or any Deputy Clerk to the Board are hereby authorized and directed to execute
and deliver such documents necessary for the purpose of facilitating the extraordinary mandatory redemption in a
manner consistent with the terms of this resolution.
Section 3. Section 6 of the Issuance Resolution is hereby amended to read as follows:
"Section 6. There is hereby established with U.S. Bank National Association, as sinking fund escrow agent
(the "Escrow Agent") a special debt service fund of the County designated "Iredell County, North Carolina 2015
Qualified School Construction Bonds Sinking Fund" (the "Sinking Fund"). The Finance Director is hereby directed
to deposit to the Sinking Fund prior to June 30, 2018 the sum of $846,842.
The County shall deposit to the Sinking Fund annually, on or prior to each February 1, beginning February
1, 2019, an amount equal to $668,421 through February 1, 2034 and $668,422 on February 1, 2035. The amount to
be deposited to the Sinking Fund shall be adjusted as described below.
The amounts required to be deposited to the Sinki ng Fund on or before February 1 of each year as
described above shall be reduced by (i) the amount of realized investment earnings received from amounts
previously on deposit in the Sinking Fund during the previous twelve month period, reduced by any amounts of such
earnings that are required to be paid to the United States Treasury in connection with any rebate payment or yield
reduction payment required to be paid in connection with the Series 2015A Bonds, and (ii) for investments
purchased at a discount, the amount of accreted value attributable to the discount on such investments for the
previous twelve month period.
On the maturity date of the Series 2015A Bonds, amounts on deposit in the Sinking Fund shall be applied
to pay the maturing princ ipal of the Series 2015A Bonds. Pursuant to Article V, Section 6 of the North Carolina
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April 17, 2018
Constitution, amounts deposited in the Sinking Fund shall not be used for any purpose other than the retirement of
the Series 2015A Bonds. Amounts deposited to the Sinkin g Fund shall be invested in any investments permitted by
law for the investment of idle funds of the County, provided that no such investment shall mature later than the
maturity date of the Series 2015A Bonds.
Notwithstanding the foregoing, the County may at any time deliver to the Escrow Agent instructions to
purchase Bonds or portions thereof with amounts on deposit in the Sinking Fund and then available, provided that
the purchase price of any Bond shall not exceed the principal amount thereof, plus accrued interest to the purchase
date. Any such instruction to the Escrow Agent shall be accompanied by an amount sufficient to pay accrued but
unpaid interest on the Series 2015A Bonds to be purchased to the date of settlement. Any Bonds so purchased shall
be delivered to the County for cancellation.
The Chairman of the Board, the Vice Chairman of the Board, the County Manager, the Finance Director,
the Debt Manager and the Clerk to the Board for the County and the other officers of the County are hereby
authorized and directed to execute and deliver such escrow deposit agreements or similar agreements as shall be
necessary in order to facilitate the creation and maintenance of the Sinking Fund.
Section 4. This resolution shall take effect upon its passage.
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Iredell County, North Carolina
Amended Capital Project Ordinance
Cool Spring Elementary School
Be it Ordained by the Board of County Commissioners of Iredell County, North Carolina:
9/20/2016 4/17/2018
Original Amended
Ordinance Amendment Ordinance
Section 1. Funds for this Capital Project Fund will be provided from the following sources:
Qualified School Construction Bond $ 12,700,000 $ 12,700,000
General Obligation Bond 800,000 800,000
Premium on Bonds 75,900 75,900
Interest on Financing Proceeds 5,000 16,723 21,723
Sales Tax Refunds 14,300 184,636 198,936
Iredell-Statesville Schools -
$ 13,595,200 $ 201,359 $ 13,796,559
Section 2. The following costs for school projects shall be paid by this fund:
Professional Fees - Architect, Management $ 449,100 (164,252) $ 284,848
Other Fiscal Costs 76,000 (76,000) -
Testing, Permits, and Other Fees 50,000 (9,141) 40,859
Closing Costs 90,035 (11,956) 78,079
Right of Way Acquisition 200,000 (14,046) 185,954
General Construction
Contract 11,355,062
Unencumbered - 11,355,062 (132,607) 11,222,455
Water Line Improvements 420,000 (2,505) 417,495
Transitional Costs (mobiles) 550,000 (33,249) 516,751
Contingency 5,003 (5,003) -
Furniture, Fixtures & Equipment 400,000 (54,586) 345,414
QSCB Bond Principal 483,841 483,841
Transfer to NIHS/SIHS Project 220,863 220,863
$ 13,595,200 $ 201,359 $ 13,796,559
Section 3. This Capital Project Fund shall continue until the projects are complete.
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April 17, 2018
Section 4. Transfers between line items shall only be made upon formal action by the Iredell-Statesville Board of
Education and such action shall be reported to the Iredell County Board of Commissioners at its next regularly
scheduled meeting.
Section 5. Payments from this Capital Project Fund shall be authorized by the County Manager or his designee.
This Capital Project Ordinance effective upon adoption this the 17th day of April, 2018.
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ANNOUNCEMENT OF VACANCIES OCCURING ON BOARDS & COMMISSIONS
Recreation Advisory Board – 1 Announcement
APPOINTMENTS TO BOARD AND COMMISSIONS
(None)
UNFINISHED BUSINESS
BA#34 Transfer budget authority from the General Fund to the NIHS/SIHS Capital Project Fund to
reimburse for the first sinking fund payment on the Qualified School Construction Bond 4/17/2018
Account # Current Budget Change Amended Budget
105700 560020 ISS Go Bond Principal 4,626,853 (483,841) 4,143,012
105780 576457 Transfer to NIHS/SIHS Project Fund - 483,841 483,841
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April 17, 2018
(Included in the Admin items in the consent agenda.)
PUBLIC COMMENT
No one wished to speak.
NEW BUSINESS
Commissioner McNeely announced an open meeting for Economic Development at the
Mack Center in Mooresville at 6:00 PM on Wednesday, April 18, 2018. This is a symposium on
the effects of the I-77 toll lanes. There will be speakers discussing the impact it will have on North
Mecklenburg and Iredell County as well as surrounding counties. Several elected officials and
candidates have been invited. This information will be enlightening and critical to the future over
the next 50 years.
COUNTY MANAGER’S REPORT
Interim County Manager Beth Jones reported:
Approval has been received for the new ropes course variance, located behind South Iredell
High School, that was requested for the driveway and entrance road. This variance will
allow the project to move forward.
The Government Center Restoration Project will begin the middle of May. Phase 1 is the
roof and structural repairs.
Commissioner Houpe reminded the Board of the upcoming budget meetings: May 10,
11:00-3:00, May 14, 8:00-12:00, and if needed May 15, 12:00-5:00, all in the South Wing
Conference Room.
CLOSED SESSIONS
Chairman Mallory moved the Board into Closed Session at 8:20 PM.
The Board returned to open session at 9:05 PM with no action items from Closed Session.
ADJOURNMENT
MOTION by Commissioner Norman to adjourn at 9:05 PM. The next regular meeting will
be Tuesday, May 1, 2018, 5:00 PM, in the South Wing Conference Room, Government Center,
200 South Center Street, Statesville, NC.
VOTING: Ayes – 5; Nays – 0
__________________________________ ___________________________________
Date Approved Retha C. Gaither, Clerk