Loading...
HomeMy WebLinkAboutApril 17, 2018 regular minutes 1 April 17, 2018 IREDELL COUNTY BOARD OF COMMISSIONERS PRE-AGENDA MINUTES April 17, 2018 The Iredell County Board of Commissioners met in pre-agenda session on Tuesday, April 17, 2018 at 5:00 PM, in the Iredell County Government Center (South Wing Conference Room), 200 South Center Street, Statesville, NC. Board Members Present Chairman James B. Mallory III Vice Chairman Tommy Bowles Gene Houpe Jeff McNeely Marvin Norman Staff present: Interim County Manager Beth Jones, County Attorney Lisa Valdez, Assistant County Manager Susan Robertson, Finance Director Deb Alford, and Clerk to the Board Retha Gaither. CALL TO ORDER: Chairman James Mallory called the meeting to order. ADJUSTMENTS TO THE AGENDA: Interim County Manager Beth Jones said there were no adjustment but Item VIII.2 must be approved in the regular session with a specific introduction and motion. ADMINISTRATIVE MATTERS Request from the Project Manager to award a bid for the construction of the Public Safety Complex Communications Tower: Project Manager David Saleeby stated the new tower construction has already been budgeted in the CIP. There are no plans for the old tower downtown. The new tower will be 172 feet which is the max according to FAA and FCC. An extensive path study was done and results were shared with the designers. The location of the tower is critical to reach to all areas but also to be outside the fall zone in the event of a disaster that could cause the tower to collapse. Advertising was done on March 9 but only two bids were received therefore another advertising was required. Bids were opened on March 21. The request is to award the communications contract construction project to the lowest bidder which was Sabre Industries. The cost includes site work, tower, and equipment shelter. Commissioner Norman asked if this company was experienced. Saleeby said that have constructed several in the State including the tower in Burke County. Commissioner Houpe asked if the tower left downtown could be used by another department such as the Sheriff. Saleeby said there are no plans to take it down but there are some opportunities to be used by someone else. Commissioner Houpe asked about the need to repair other towers at the same time. 2 April 17, 2018 Jones said this year’s budget includes $150,000 for tower repair. However, that is not enough for the repairs at the Rinehardt tower. However, the Simulcast project includes some tower work. It is proposed to move $150,000 to the Simulcast fund in order to address the Simulcast System and the tower all together. This item was placed on the consent agenda. Request from ECOM for approval of the NC911 Grant contract and budget amendment #35 in the amount of $2,361,230: ECOM Director Candy Strezinski said a second application was sent in September of 2017 and was awarded in February of 2018 in the amount of $2,360,825. The acceptance of the grant will help pay for a portion of the 911 Center that is under construction. The NC911 Board requested an upgrade to the back-up contracts with Alexander and Wilkes County. Some of the changes include wording in the event that Iredell County should ever stop being a regional back-up within the next ten years. If that happened the award of $2.3 million would have to be repaid. The award is prorated. Valdez said, as far as the amendments in the MOU, they acknowledge specific paragraphs in the grant agreement. They would understand that, for whatever reason, if they terminate the MOU it would put Iredell County ‘on the hook.’ Other changes acknowledge how the money is to be used and what is going on the center. Commissioner Houpe asked if the other counties could be contracted to assist in payment until the grace period is complete. Valdez said they entered the MOU prior to the grant agreement. If the County goes back now to include language about the consequence the County is risking losing them now which would put the grant in jeopardy from the start. Strezinski said two or more agencies are required to be considered a regional. Iredell County is a back-up to Mooresville, Alexander, and Wilkes. The contract to accept the award must be signed by June 8. The MOUs do not have to be with the contract but if not, Alexander and Wilkes will have to give a letter stating the MOUs are in the process. Commissioner Houpe asked if the other entities pay anything to Iredell County. Strezinski said no, however, they do provide all of the equipment and connectivity. Commissioner Houpe feels it would not be unreasonable to ask them to agree to the 10 years to ensure Iredell County is not on the hook to repay. This stipulation has just been discovered. Strezinski doesn’t feel the long-term plan is for them to stay in this dynamic with the County because there has been some discussion on that subject. However, the changes would not negatively affect the contract but the details cannot be shared at this time. Jones said another county has been in conversation about continuing a long term relationship but asked not to disclose the details at this moment. Commissioner Houpe said that information should be shared with the Board before a policy can be approved. 3 April 17, 2018 Jones said that once the details are ironed out it will most definitely be shared with this Board. All that is known at this moment is that Iredell County is serving as a back -up. Another county has expressed the desire to discuss other options but that conversation has not taken place. The request tonight is to agree to accept the 911 Grant of $2.3 million with the caveat to update the existing MOUs with Alexander and Wilkes. Commissioner Houpe suggested the update include a ten-year contract. Jones said they can be made aware that Iredell County has received this grant and that part of the grant requests a continuation of service as a regional back-up for ten years. Strezinski said they already know about the grant. The amendments in the MOUs spell out that there is a ten-year cap requirement as a regional back-up for the grant. Valdez said that if Iredell takes the grant, they have the remedy, that if Iredell is no longer a regional back-up, if it is dissolved or discontinued, the pay back is on Iredell County for that ten- year period. Are you asking to put that in the MOU with Alexander or Wilkes or whoever? Commissioner Houpe suggested that all parties split the payback if the back-up is dissolved. Valdez asked who would be made responsible. If the number two entity backs out, then are they responsible to pay the cost? Commissioner Houpe asked about a grace period to pick up someone else. Strezinski said it does not necessarily have to be those two counties. As long as Iredell stays a regional then other counties or entities can join. This item was placed on the consent agenda. Vice Chairman Bowles asked where the grant money would go once received. Jones said it would fund the technology piece. Alford said it will go into the 911 fund with other 911 funds and expenditures. A report is required at the end of the year which reconciles where the money was spent. Vice Chairman Bowles would like to see a periodic report as the money is spent down. BA#35 To allocate NC911 PSAP Grant revenues and expenditures 4/17/2018 Account # Current Budget Change Amended Budget 3824035 472800 NC911 PSAP Grant - (2,361,230) (2,361,230) 3825540 605000 Buildings & Improvements - 966,000 966,000 3825541 530200 Contingency - 110,536 110,536 3825541 580001 Furniture/Equipment Supplies - 5,000 5,000 3825541 610000 Depreciable Assets - 290,000 290,000 3825541 610150 Depreciable Assets-Technology - 582,263 582,263 3825541 630100 Furniture - 220,000 220,000 3825541 630200 Furniture - Non-Depreciable - 8,100 8,100 3825542 530200 Contingency - 405 405 4 April 17, 2018 3825542 620150 Non-Depreciable Asset Tech - 4,050 4,050 3825543 520005 Professional Services Other - 174,876 174,876 Request from the Finance Department to approve BA #36, in the amount of $107,113 to appropriate excess investment earnings to pay the first interest payment on the Public Safety Complex financing: Finance Director Deb Alford said $11 million was borrowed to help finance the Public Safety Complex. The first interest payment is due. Debt payments are made from the General Fund. The request is to appropriate investment earnings, that have come in above what was budgeted, to pay the interest due. This item was placed on the consent agenda. BA#36 Appropriate investment earnings to pay the first interest payment on the Public Safety Complex Project financing. 4/17/2018 Account # Current Budget Change Amended Budget 104040 480000 Investment earnings -440,000 -107,113 -547,113 105710 575004 Interest on Installment Purchase 47,395 107,113 154,508 Request from the Public Library to approve Budget Amendment #37 for EDGE Grant in the amount of $7,990: Library Director Steve Messick said this a grant the Board approved in January from the State Library of North Carolina to buy 23 tablets. The grant was awarded and therefore the request is to approve the budget amendment. This item was placed on the consent agenda. BA#37 To allocate EZ Edge Technology Grant revenues and expenditures 4/17/2018 Account # Current Budget Change Amended Budget 104650 456123 NC Edge - (7,990) (7,990) 105652 535150 65218 NC LSTA Edge Grant - 7,990 7,990 Request from the Public Library to approve Memorandums of Agreement for Student Access Accounts with Mooresville Graded Schools, Pine Lake Prep Academy, and Langtree Charter Academy: Library Director Steve Messick said this request is for MOUs with MGSD, Pine Lake Prep and Langtree Charter. These are the same student accounts as with Iredell Statesville. This item was placed on the consent agenda. Request from the Sheriff’s Office for approval of a new Threat Assessment-Education Investigator position: Sheriff Darren Campbell said the current climate it has become necessary to ask for a Threat Assessment and Education Investigator which will be a new position that will act as a single point contact regarding school security, public safety threat related intelligence, critical information gathering and sharing of potential school related public safety threats. It will be funded through lapsed salaries. The education side has overwhelmingly been taxing with faith watch, church shield programs, community outreach and 27,000 school checks. There are five 5 April 17, 2018 jurisdictions to disseminate information and currently other investigators are pulling from their regular duties to do this work. Commissioner McNeely suggested to diligently watch and research grants for such positions. Campbell said yes, they will keep a watch for grants. Commissioner McNeely asked if a particular person was already in mind for this position. Campbell said it will have to be someone that understands backgrounds, search warrants, court procedures, investigative tactics and other skills. Some people have expressed interest. This item was placed on the consent agenda. Request from the Finance Department to declare fourteen miscellaneous vehicles surplus with authorization to dispose of them by the best approved method: Contracts and Purchasing Manager Dean Lail has a list of 14 vehicles that are currently striped and ready to go to public surplus sale. The request is for the Board to declare surplus and give authority to conduct the sales. Commissioner Houpe asked if any of the vehicles are usable. Lail said yes and that some may be transferred to volunteer fire departments. Commissioner Houpe said the Education Task Force had talked about some being used for schools. Lail said all of them are striped. Vice Chairman Bowles suggested that VFDs need SUVs or pick-up trucks. This item was placed on the consent agenda. Request from Facility Services and Animal Services to award a sole-source contract to Permatek Coatings to repair and seal floors in the kennels at Animal Services: Animal Services Director Brad Gates and Facilities Services Director Robert Woody said this is a follow- up from the Winter Retreat. Woody said this request is to award the contract to Permatek which is a company that works solely with the animal industry. The Animal Services building was occupied in 2011 and almost immediately the floor system began to fail. The contractor had made several repairs which had not lasted. Over time another company installed another product which also would not adhere. After some research Permatek was found. Gates has contacted several other animal services and private shelters throughout the state about products they are using. The Permatek product is the only product that users are happy with. This product is specific for the animal industry. There is a three-year warranty for labor and materials. Vice Chairman Bowles asked why the shelter couldn’t just use concrete. 6 April 17, 2018 Grates said concrete can’t be sealed against diseases. Concrete is porous and even with a sealant, the dogs’ toenails will go through the sealant. Vice Chairman Bowles said this board has to look at everything. This is $100,000 and there are so many departmental needs. However, not to take away from the care of animals but this board has to set priorities. Gates said that every day the shelter is at risk of being closed by the State. Several kennels should not be used right now because they can’t be sanitized. The State has been very kind and patient because they know repairs are in the works. This item was placed on the consent agenda. Request approval of March refunds and releases: Everything was in order and this item was placed on the consent agenda. Releases for the month of March 2018 Monthly Total $ 14,762.64 Breakdown of Releases: County $ 7968.13 Solid Waste Fees $ 52.00 Statesville Solid Waste Fees $ - Mooresville Solid Waste Fees $ - Davidson Solid Waste Fees $ - E. Alex. Co. Fire #1 $ - Shepherd's Fire #2 $ 2.97 Mt. Mourne Fire #3 $ 22.95 All County Fire #4 $ 74.50 B&F Fire #5 $ - Statesville City $ 5683.41 Statesville Downtown $ - Mooresville City $ 754.98 Mooresville Downtown $ - Mooresville School $ 203.70 Love Valley $ - Harmony $ - Troutman $ - Davidson $ - Refunds for the month of March 2018 Monthly $129.42 Breakdown of Refunds: County $ 77.80 Solid Waste Fees $ - Statesville Solid Waste Fees $ - Mooresville Solid Waste Fees $ - Davidson Solid Waste Fees $ - E. Alex. Co. Fire #1 $ - Shepherd's Fire #2 $ - Mt. Mourne Fire #3 $ - All County Fire #4 $ - B&F Fire #5 $ - Statesville City $ - Statesville Downtown $ - Mooresville City $ - Mooresville Downtown $ - 7 April 17, 2018 Mooresville School $ - Love Valley $ - Harmony $ - Troutman $ - Davidson $ 51.62 Request from Administration to discuss Board assignments to the strategic planning task forces: Interim County Manager Beth Jones said it has become very apparent, now that the Clerk to the Board is trying to keep track of all appointments for all commissioners, of the multiple meetings for each Board member. The additional alignments with the strategic plan, the task forces, and with departmental goals and budgets has loaded the members with a lot of meetings. Therefore, it has been suggested that instead of two commissioners per task force that it should be just one commissioner with an alternate. Chairman Mallory said this is not restrictive and, at times, it may be appropriate to have both members. Jones said that is fine and will be dealt with appropriately. This item was placed on the consent agenda. Request from the Clerk to the Board for approval of minutes from the meetings on February 22 &23 and April 3, 2018: There was one minor change and this item was placed on the consent agenda. UNFINISHED BUSINESS Request from the Facility Services Department to present a comparison of lock proposals for the Department of Social Services, as requested by the Board: Interim County Manager Beth Jones said this item was previously tabled for more research about security locks. A comparison was made between ASSA by Sage Security and RhinoWare Door Barricade System. Woody said this has all come about because of the active shoot training for all county departments. The ASSA is the current lock in the DSS building. Therefore, when the search began for an upgrade to doors that did not have locks, it was the ASSA lock that was put forth. Approximately $84,000 was budgeted for the lock upgrade. The ASSA lock for 111 doors will cost $56,000. After a discussion with DSS Director Yvette Smith it was determined the reason for the update was to meet the intent and purpose recommended from the active shooter training. The 111 doors are not required to have a key lock nor are the y required to remain locked. After reviewing the RhinoWare, Smith identified eight more doors to conference rooms which could actually become a safe room. The benefit of the ASSA lock is an interchangeable core, two keys, thumb function dead bolt and master key accessibility. Task Force Member Alternate Economic Development Jeff McNeely James Mallory Public Safety James Mallory Tommy Bowles General Governmental Gene Houpe Jeff McNeely Public Health and Well Being Tommy Bowles Marvin Norman Education Marvin Norman Gene Houpe 8 April 17, 2018 Wood said the RhinoWare is new to him. RhinoWare put locks on 52 doors at Central Elementary at a cost of $10,000. The estimated cost of installing the RhinoWare on 119 doors with 5 breech tools at DSS is $29,750. Commissioner Houpe suggested training for the users of such locks. This item was added to the consent agenda. MOTION by Commissioner McNeely to move the meeting into Closed Session at 5:55 PM. VOTING: Ayes – 5; Nays – 0 The Board moved from Closed Session to the regular session at 7:00 PM. IREDELL COUNTY BOARD OF COMMISSIONERS REGULAR MINUTES April 17, 2018 The Iredell County Board of Commissioners met in regular session on Tuesday, April 17, 2018, at 7:00 PM, in the Iredell County Government Center (Commissioners’ Meeting Room), 200 South Center Street, Statesville, NC. Board Members Present Chairman James B. Mallory III Vice Chairman Tommy Bowles Gene Houpe Jeff McNeely Marvin Norman Staff present: Interim County Manager Beth Jones, County Attorney Lisa Valdez, Assistant County Manager Susan Robertson, Finance Director Deb Alford, Strategic Planner Ben Stikeleather, and Clerk to the Board Retha Gaither. CALL TO ORDER by Chairman Mallory. INVOCATION: Chairman Mallory asked everyone to bow their heads for a moment of silence. PLEDGE OF ALLEGIANCE led by Chairman Mallory. ADJUSTMENTS TO THE AGENDA Interim County Manager Beth Jones stated there were no adjustments but Item VIII.2 was not added to the consent agenda. MOTION by Commissioner Norman to approve the agenda. VOTING: Ayes – 5; Nays – 0 PRESENTATION OF SPECIAL RECOGNITIONS & AWARDS 9 April 17, 2018 Presentation of the Government Finance Officers Association Certificate of Achievement for Excellence in Financial Reporting for the June 30, 2017 Comprehensive Annual Financial Report: Finance Director Deb Alford said the financial statements of Iredell County for Fiscal Year ending June 30, 2017, have been reviewed by the Government Finance Officers’ Association and have been awarded the Certificate of Achievement for Excellence in Financial Reporting. This association is a national organization and the reviewers are peers in the financial industry. In addition to the basic financial statements that are required, other items such as a lengthy management and discussion analysis and ten years of statistical data are presented in these statements. The Certificate of Achievement is the highest form of recognition in governmental accounting and financial reporting and its attainment represents a significant accomplishment by a government and its management. Iredell County has been the recipient of this award for 30 years. Alford expressed appreciation to the financial and management staff. Chairman Mallory expressed appreciation to all staff and departmental directors because this is a team effort and a true reflection of 30 years of accountability to the public on how the public dollars are being spent. APPOINTMENTS BEFORE THE BOARD Request from Centralina Council of Governments to recognize Iredell County: Centralina Director Ron Smith said this is the 50th anniversary of the Centralina Council of Governments. The Board of Delegates and Executive Board thought what better way to celebrate than to recognize each county in the region. The COG serves nine counties and is the largest, by population, in the state. The COG consists of four main departments – Area Agency on Aging, Workforce Development, Community and Economic Development, and Regional Planning. Smith read the following proclamation in recognition of Iredell County. * * * * * CENTRALINA COUNCIL OF GOVERNMENTS PROCLAMATION HONORING IREDELL COUNTY WHEREAS, Iredell County, North Carolina is nicknamed the “Crossroads for the Future” for offering economic opportunity and growth potential; and WHEREAS, Iredell County is home to quintessential small towns such as Troutman, Harmony, and Love Valley, and larger communities such as Mooresville and Statesville that serve as a gat eway for industry; and WHEREAS, Iredell County has experienced a significant growth in population over the past several years, with Mooresville seeing the greatest increase in residents; and WHEREAS, Iredell County is rich in economic and recreational opportunities, making it an optimal environment for living, working, and playing; and WHEREAS, in 1968, Iredell County became a charter member of Centralina Council of Governments, an organization that works to help communities grow jobs and the economy, control the cost of government, and improve quality of life; and WHEREAS, Iredell County and Centralina have worked together to deliver workforce development services through two NCWorks Career Centers, support seniors through the Regional Ombudsman Program, and address 10 April 17, 2018 growth-related needs through the Comprehensive Economic Development Strategy and the CONNECT Our Future project; and WHEREAS, Centralina is proud to have Iredell County as a valued member and looks forward to continuing to partner with the county in addressing the community’s needs and identifying new enterprises. NOW, THEREFORE, BE IT PROCLAIMED, that Centralina Council of Governments dedicates the month of April 2018 to honoring Iredell County, North Carolina for its successes over the years and its collaborative work within the Centralina region. * * * * * Smith presented the proclamation to Chairman Mallory. Request from Administration to provide an update on the Public Safety Center and Jail Project: Project Manager David Saleeby gave a power point and drone video presentation concerning the construction projects of the Jail and Public Safety Complex. Both projects are vertical. The schedule has been challenging with the weather but they are working on weekends to make up time. Guardian ad Litem District Administrator Nalini Joseph will present the Governor’s proclamation for the GAL Child Advocate Month: Nalini Joseph of the Guardian ad Litem Program in District 22A, which is Iredell and Alexander County, and Susan Ervin, Attorney Advocate for Iredell County introduced themselves and thanked the Board for this opportunity to speak. Joseph gave a brief description of the Guardian ad Litem program. GAL was established in 1983 and became a state wide program in 1994. Volunteers are everyday people who want to help children. They complete an application, which once reviewed and selected, will participate in a very extensive training. Vice Chairman Bowles stated he had witnessed the courtroom setting and when the Guardian ad Litem stands to speak, they know the full truth about the entire situation. Bowles expressed his appreciation to the program and volunteers. Bowles read the following proclamation… * * * * * GUARDIAN AD LITEM CHILD ADVOCATE MONTH 2018 BY THE GOVERNOR OF THE STATE OF NORTH CAROLINA A PROCLAMATION WHEREAS, the North Carolina Guardian ad Litem Program, celebrating more than 35 years of child advocacy, has established a distinguished record of public service through its work to enhance the quality of life for children; and WHEREAS, all 100 counties in North Carolina have a Guardian ad Litem program: and WHEREAS, Guardian ad Litem volunteers come from a variety of professional, educational, and personal backgrounds, and act as advocates for abused and neglected children in the complicated and often unfamiliar court and child welfare systems; and WHEREAS, the court appoints Guardian ad Litem advocates to serve as officers, helping to improve the quality of information presented to the court by acting as the court’s eyes a nd ears in the child’s life; and 11 April 17, 2018 WHEREAS, every child deserves a voice in court, but more than 2,400 children in care do not have a Guardian ad Litem volunteer; and WHEREAS, abuse and neglect have long-term personal, economic, and social costs hurting children today and impacting North Carolina’s future; and WHEREAS, April 2018 has been proclaimed Child Abuse Prevention Month, an observance that reflects the purpose of Guardian ad Litem programs; to protect and defend children from harm and ensure that abused and neglected children are provided with the court -ordered services they need; and WHEREAS, April is recognized annually in the United States as a time to honor the contributions of volunteers through National Volunteer Month, and more than 5,300 Gu ardian ad Litem advocates donated more than 515,600 hours of service to the children of North Carolina in 2017; NOW, THEREFORE, I, ROY COOPER, Governor of the State of North Carolina, do hereby proclaim April, 2018, as the “GUARDIAN AD LITEM CHILD ADVOCATE MONTH” in North Carolina, and commend its observance to all citizens. (Signed by Roy Cooper, Governor) IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Great Seal of the State of North Carolina at the Capital in Raleigh this twenty-ninth day of March in the year of our Lord two thousand and eighteen and of the Independence of the United States of America the two hundred and forty -second. * * * * * Commissioner Houpe expressed appreciation for the program and volunteers as well. PUBLIC HEARINGS Public hearing for the consideration of an economic development incentive for Project Cutting Edge: Economic Development Representative Chris Younger announced Project Cutting Edge’s potential plans for a new manufacturing and training facility to be located in Mooresville. This company is a manufacturer of the automotive, aerospace, racing and other industries. They plan to remodel and occupy an 85,000 square foot facility and install new machinery. There will be 30-50 full time positions and generate up to $7.8 million in new tax investment. This project will expect to be completed by 2022. The request is for a tax back incentive up to $131,000 over a five-year period. Chairman Mallory opened the public hearing. No one wished to speak. Chairman Mallory closed the public hearing. MOTION by Commissioner McNeely to approve an economic incentive up to $131,000 over a five-year period based on the company’s investment of up to $7.8 million and contingent upon a contract being executed within 180 days. VOTING: Ayes – 5; Nays – 0 ADMINISTRATIVE MATTERS Interim County Manager Beth Jones summarized the following on the consent agenda: 12 April 17, 2018  Request from the Project Manager to award a bid for the construction of the Public Safety Complex Communications Tower to Sabre Industries in the amount of $230,802.  Request from ECOM for approval of the NC911 Grant contract and budget amendment #35 in the amount of $2,361,230.  Request from the Finance Department to approve BA #36 in the amount of $107,113 to appropriate excess investment earnings to pay for the first interest payment on the Public Safety Complex financing.  Request from the Public Library to approve BA #37 for EDGE Grant in the amou nt of $7,990 to purchase 23 tablets for public use.  Request from the Public Library to approve Memorandums of Agreement for Student Access Accounts with Mooresville Graded Schools, Pine Lake Prep Academy, and Langtree Charter Academy.  Request from the Sheriff’s Office for approval of a new Threat Assessment-Education Investigator position. Those funds will come from lapsed salaries to cover the remainder of the year and the next fiscal year.  Request from the Finance Department to declare fourteen miscellaneous vehicles surplus with authorization to dispose of them by the best approved method.  Request from Facility Services and Animal Services to award a sole-source contract to Permatek Coatings in the amount of $121,048 to repair and seal floors in the kennels at Animal Services to make Animal Services compliant with state requirements and inspections.  Request approval of March refunds and releases.  Request from Administration to discuss Board assignments to the strategic planning task forces. This was discussed and a recommendation to amend appointments from two commissioners per task force to one commissioner and one alternate per task force. This was agreed by consent.  Request from the Clerk to the Board for approval of minutes from the meetings on February 22 & 23 and April 3, 2018.  Request from Facility Services Department to present a comparison of lock proposals for the Department of Social Services which was requested by the Board. Those were reviewed and the Board chose to proceed with RhinoWare locking mechanism in the amount of $29,750. MOTION by Commissioner Houpe to accept the consent agenda. VOTING: Ayes – 5; Nays – 0 Chairman Mallory said the Sheriff’s request for a Threat Assessment Education Investigator is a result of discussions among law enforcement professionals in the department as well as the Education Task Force and the Boards of Education. Given the recent incidents in schools and the heightened concerns for school safety, this is a proactive measure to create appropriate responses. Mallory expressed appreciation to Sheriff Campbell to be able to fund this position immediately out of lapsed salaries. 13 April 17, 2018 Request from the Finance Department for the adoption of a resolution to redeem 2015A Qualified School Construction Bonds in the amount of $490,000; Approve Sinking Fund Escrow Agreement; Approve amended capital project ordinances for Cool Spring Elementary and North Iredell/South Iredell Highs Schools and approve BA #34: Finance Director Deb Alford said that in March of 2015, the County issued Qualified School Construction Bonds to build the Cool Springs Elementary School. In three-years’ time, any bond proceeds that are still available, is required by IRS law to pay down the debt on money that was borrowed which was $12,700,000. There are approximately $490,000 in unspent bond proceeds. The first request is the resolution to make the first bond payment of $490,000. The next item is an escrow agreement. This particular bond issued is structured so that $12,700,000 is not paid until the last year of financing which is 2035 but every year it is required to put money into a sinking fund in order to build up the $12,700,000 to have the money on hand when the final payment is due. Therefore, an escrow agreement is needed with U.S. Bank. They will take the yearly payment, invest those funds and the interest will also go toward meeting that principal payment at the end of 2035. Now that Cool Springs Elementary is completed there is a project ordinance. Traditionally with school projects, there are savings, sales tax refunds, and investment earnings, all of which are rolled into another project that the school is still working on. The school is requesting $700,000 that has been saved or earned in the Cool Springs project and move it to the North and South Iredell projects. Those two project ordinances are included and need approval. The debt proceeds that had to be paid back were budgeted in the General Fund, therefore, authority is requested to move that to the North Iredell and South Iredell fund in order to keep the Iredell-Statesville School Projects whole. Chairman Mallory requested a resolution calling certain of the county’s taxable general obligation school bonds (Qualified School Construction Bonds), Series 2015A bonds for redemption and amending the issuance resolutions related to such bonds. MOTION by Commissioner Norman to approve a resolution calling certain of the county’s taxable general obligation school bonds (Qualified School Construction Bonds), Series 2015A bonds for redemption and amending the issuance resolution related to such bonds; approve an escrow agreement with U.S. Bank, approve amended Cool Spring Elementary School Capital Project fund; approve amended North Iredell/South Iredell High School Capital Project fund and approve BA #34. VOTING: Ayes – 5; Nays – 0 * * * * * RESOLUTION CALLING CERTAIN OF THE COUNTY'S TAXABLE GENERAL OBLIGATION SCHOOL BONDS (QUALIFIED SCHOOL CONSTRUCTION BONDS), SERIES 2015A BONDS FOR REDEMPTION AND AMENDING THE ISSUANCE RESOLUTION RELATED TO SUCH BONDS BE IT RESOLVED by the Board of Commissioners (the "Board") for the County of Iredell, North Carolina (the "County"): Section 1. The Board has determined and does hereby find and declare as follows: 14 April 17, 2018 (a) A resolution providing for the issuance of the $12,700,000 Taxable General Obligation School Bonds (Qualified School Construction Bonds), Series 2015A (the "Bonds") was adopted by the Board on February 3, 2015 (the "Issuance Resolution"). The Bonds were issued on March 10, 2015 to provide financing for the construction, reconstruction or repair of public school facilities, or the acquisition of land on which such fa cilities were to be constructed or equipment to be used in such portion or portions of the public sc hool facilities that were to be constructed with the proceeds of such Bonds. The Bonds are stated to mature February 1, 2035, subject to prior redemption as provided in the Issuance Resolution. (b) The Bonds were designated as "qualified school construction bonds" under a federal program under which the County receives interest subsidy payments from the federal government if the Bonds meet the requirements of such program. Pursuant to the qualified school construction bond program, any proceeds of the Bonds that are not expended for qualified purposes by the end of the three-year expenditure period beginning on the date of issuance of the Bonds (or, if an extension has been granted, then by the close of the extended period) are required be used to redeem a portion of the Bonds within 90 days of the end of such three-year period (or extended period). In the Issuance Resolution, the County retained the right to call the Bonds for extraordinary optional redemption from unexpended proceeds if necessary to meet the requirements of the qualified school construction bond program. (c) $490,000 of the proceeds of the Bonds were unexpended as of March 8, 2018 and must be applied to the extraordinary mandatory redemption of the Bonds by June 8, 2018 pursuant to the requirements described above, and the Board has determined to call such amount of the Bonds for extraordinary optional redemption. (d) In connection with such action, certain technical changes to the Issuance Resolution are needed to reflect the changes in the sinking fund require ments therefor on account of the extraordinary optional redemption. Section 2. The Board hereby calls $490,000 of the Bonds for redemption no later than June 8, 2018. The Finance Director of the County, as Bond Registrar under the Issuance Resolution, shall cause notice of such redemption to be given and for the Bonds to be redeemed no later than June 8, 2018 in accordance with the terms of the Issuance Resolution. The Chairman of the Board, the Vice Chairman of the Board, the Acting County Manager, the Finance Director and the Clerk or any Deputy Clerk to the Board are hereby authorized and directed to execute and deliver such documents necessary for the purpose of facilitating the extraordinary mandatory redemption in a manner consistent with the terms of this resolution. Section 3. Section 6 of the Issuance Resolution is hereby amended to read as follows: "Section 6. There is hereby established with U.S. Bank National Association, as sinking fund escrow agent (the "Escrow Agent") a special debt service fund of the County designated "Iredell County, North Carolina 2015 Qualified School Construction Bonds Sinking Fund" (the "Sinking Fund"). The Finance Director is hereby directed to deposit to the Sinking Fund prior to June 30, 2018 the sum of $846,842. The County shall deposit to the Sinking Fund annually, on or prior to each February 1, beginning February 1, 2019, an amount equal to $668,421 through February 1, 2034 and $668,422 on February 1, 2035. The amount to be deposited to the Sinking Fund shall be adjusted as described below. The amounts required to be deposited to the Sinki ng Fund on or before February 1 of each year as described above shall be reduced by (i) the amount of realized investment earnings received from amounts previously on deposit in the Sinking Fund during the previous twelve month period, reduced by any amounts of such earnings that are required to be paid to the United States Treasury in connection with any rebate payment or yield reduction payment required to be paid in connection with the Series 2015A Bonds, and (ii) for investments purchased at a discount, the amount of accreted value attributable to the discount on such investments for the previous twelve month period. On the maturity date of the Series 2015A Bonds, amounts on deposit in the Sinking Fund shall be applied to pay the maturing princ ipal of the Series 2015A Bonds. Pursuant to Article V, Section 6 of the North Carolina 15 April 17, 2018 Constitution, amounts deposited in the Sinking Fund shall not be used for any purpose other than the retirement of the Series 2015A Bonds. Amounts deposited to the Sinkin g Fund shall be invested in any investments permitted by law for the investment of idle funds of the County, provided that no such investment shall mature later than the maturity date of the Series 2015A Bonds. Notwithstanding the foregoing, the County may at any time deliver to the Escrow Agent instructions to purchase Bonds or portions thereof with amounts on deposit in the Sinking Fund and then available, provided that the purchase price of any Bond shall not exceed the principal amount thereof, plus accrued interest to the purchase date. Any such instruction to the Escrow Agent shall be accompanied by an amount sufficient to pay accrued but unpaid interest on the Series 2015A Bonds to be purchased to the date of settlement. Any Bonds so purchased shall be delivered to the County for cancellation. The Chairman of the Board, the Vice Chairman of the Board, the County Manager, the Finance Director, the Debt Manager and the Clerk to the Board for the County and the other officers of the County are hereby authorized and directed to execute and deliver such escrow deposit agreements or similar agreements as shall be necessary in order to facilitate the creation and maintenance of the Sinking Fund. Section 4. This resolution shall take effect upon its passage. * * * * * Iredell County, North Carolina Amended Capital Project Ordinance Cool Spring Elementary School Be it Ordained by the Board of County Commissioners of Iredell County, North Carolina: 9/20/2016 4/17/2018 Original Amended Ordinance Amendment Ordinance Section 1. Funds for this Capital Project Fund will be provided from the following sources: Qualified School Construction Bond $ 12,700,000 $ 12,700,000 General Obligation Bond 800,000 800,000 Premium on Bonds 75,900 75,900 Interest on Financing Proceeds 5,000 16,723 21,723 Sales Tax Refunds 14,300 184,636 198,936 Iredell-Statesville Schools - $ 13,595,200 $ 201,359 $ 13,796,559 Section 2. The following costs for school projects shall be paid by this fund: Professional Fees - Architect, Management $ 449,100 (164,252) $ 284,848 Other Fiscal Costs 76,000 (76,000) - Testing, Permits, and Other Fees 50,000 (9,141) 40,859 Closing Costs 90,035 (11,956) 78,079 Right of Way Acquisition 200,000 (14,046) 185,954 General Construction Contract 11,355,062 Unencumbered - 11,355,062 (132,607) 11,222,455 Water Line Improvements 420,000 (2,505) 417,495 Transitional Costs (mobiles) 550,000 (33,249) 516,751 Contingency 5,003 (5,003) - Furniture, Fixtures & Equipment 400,000 (54,586) 345,414 QSCB Bond Principal 483,841 483,841 Transfer to NIHS/SIHS Project 220,863 220,863 $ 13,595,200 $ 201,359 $ 13,796,559 Section 3. This Capital Project Fund shall continue until the projects are complete. 16 April 17, 2018 Section 4. Transfers between line items shall only be made upon formal action by the Iredell-Statesville Board of Education and such action shall be reported to the Iredell County Board of Commissioners at its next regularly scheduled meeting. Section 5. Payments from this Capital Project Fund shall be authorized by the County Manager or his designee. This Capital Project Ordinance effective upon adoption this the 17th day of April, 2018. * * * * * ANNOUNCEMENT OF VACANCIES OCCURING ON BOARDS & COMMISSIONS Recreation Advisory Board – 1 Announcement APPOINTMENTS TO BOARD AND COMMISSIONS (None) UNFINISHED BUSINESS BA#34 Transfer budget authority from the General Fund to the NIHS/SIHS Capital Project Fund to reimburse for the first sinking fund payment on the Qualified School Construction Bond 4/17/2018 Account # Current Budget Change Amended Budget 105700 560020 ISS Go Bond Principal 4,626,853 (483,841) 4,143,012 105780 576457 Transfer to NIHS/SIHS Project Fund - 483,841 483,841 17 April 17, 2018 (Included in the Admin items in the consent agenda.) PUBLIC COMMENT No one wished to speak. NEW BUSINESS Commissioner McNeely announced an open meeting for Economic Development at the Mack Center in Mooresville at 6:00 PM on Wednesday, April 18, 2018. This is a symposium on the effects of the I-77 toll lanes. There will be speakers discussing the impact it will have on North Mecklenburg and Iredell County as well as surrounding counties. Several elected officials and candidates have been invited. This information will be enlightening and critical to the future over the next 50 years. COUNTY MANAGER’S REPORT Interim County Manager Beth Jones reported:  Approval has been received for the new ropes course variance, located behind South Iredell High School, that was requested for the driveway and entrance road. This variance will allow the project to move forward.  The Government Center Restoration Project will begin the middle of May. Phase 1 is the roof and structural repairs. Commissioner Houpe reminded the Board of the upcoming budget meetings: May 10, 11:00-3:00, May 14, 8:00-12:00, and if needed May 15, 12:00-5:00, all in the South Wing Conference Room. CLOSED SESSIONS Chairman Mallory moved the Board into Closed Session at 8:20 PM. The Board returned to open session at 9:05 PM with no action items from Closed Session. ADJOURNMENT MOTION by Commissioner Norman to adjourn at 9:05 PM. The next regular meeting will be Tuesday, May 1, 2018, 5:00 PM, in the South Wing Conference Room, Government Center, 200 South Center Street, Statesville, NC. VOTING: Ayes – 5; Nays – 0 __________________________________ ___________________________________ Date Approved Retha C. Gaither, Clerk