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Commissioner Boone commended Sheriff Redmond for his efforts
in trying to complete this project as inexpensively as possible.
A building contractor had initially talked to the sheriff and
indicated he could do a turn -key job for less than the amount of
money budgeted ($450,000). The sheriff then found out that under
State laws this is prohibited. An architect has to be hired, and
bids have to be let, etc. All laws were abided by and now this
project costs more than it might have otherwise cost. A larger
air-conditioning system was later added; plus a few other items.
One increase is the architect fee that was not in the original
estimate. The State unnecessarily adds to the expense of public
buildings. The contractor who gave the original price is reputable
and has built many commercial buildings.
MOTION by Commissioner Boone to postpone this matter until the
April 2 meeting and that between now and then, the sheriff's
department discuss with the low bidders the possibility of finding
some items to reduce.
VOTING: Ayes - 5; Nays - 0
REQUEST FROM DSS FOR RENEWAL OF HOOD STAMP CONTRACT WITH
OFFICE WORLD: Chairman Haire explained to the audience that in
1995, Office World was awarded this contract at $.40 per issuance.
There is a provision in the contract for renewal at the same price.
Commissioner Johnson said that really what was being discussed
was the amount of $40,000 to $42,000 to mail out food stamps. This
is just to actually mail food stamps to the recipients. Johnson
stated he was reluctant to approve this matter, but it was
something that had to be done.
MOTION by Commissioner Johnson to approve the renewal contract
with office World.
Commissioner Boone requested to add to the MOTION that the DSS
Director report to the Board at a later date on what measures other
Counties take and the feasibility of distributing the food stamps
at the DSS office or some other location. Mr. Boone said it just
seemed that it was too easy to receive a handout when a postal
carrier delivered the food stamps.
Commissioner Stewart said she felt she could already give a
report for the DSS director. She mentioned that in the past, when
DSS staff handled the issuance, it was more expensive then the post
office route. Using DSS staff would incur the need to hire
additional personnel (pay benefits, etc.), and provide
transportation for the public that can't travel to social services.
Stewart said that every avenue had been explored to issue the
stamps. She said the private vendor issuance is the cheapest route
to take.
Commissioner Johnson asked how often the stamps were mailed
out, and Stewart responded once a month. Stewart said that an
individual might not qualify every month and that's why it is done
like this.
Johnson mentioned that if 40 cents is divided into $42,000 and
then this is divided by the number of times the coupon issuance
occurs you can see how many people receive the food stamps.
Stewart said she thought that DSS had four fraud
investigators.
VOTING: Ayes - 5; Nays - 0
(Note: Commissioner Boone did not cast an audible vote.)
REQUEST FROM TAX COLLECTOR FOR ADVERTISING DATE FOR
OUTSTANDING 1995 TAX LIKES AND NOTIFICATION OF UNPAID TAX LISTINGS