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HomeMy WebLinkAboutC.054.93009_0315 (2)REQUEST FOR CLARIFICATION ON PROCESS FOR BIDDING VEHICLES: Mrs. Evie Caldwell, County Purchasing Agent, reiterated from the October 5 meeting that what she was requesting was clarification on the parameters in which to request bids for light vehicles. In 1991, bids were restricted to Iredell County vendors. It is now being requested to open this up to a radius of vendors within a distance from Statesville. One consideration already discussed was the potential problem of buying from vendors too far to travel to obtain warranty and repair work. Recently, Ms. Caldwell stated she had talked with the County Garage Director, and found out that currently we are dealing with dealers for warranty work when they were not the selling dealers. This has not been a problem. Chairman Haire asked about purchasing the vehicles through the State. Mrs. Caldwell stated that this has been discussed several times, however, it was always encouraged to buy locally. Cost comparisons have been done and it was found that the County can do as well, or better, by bidding locally rather than going on State contract. In the years past, it seems that the State contract is placed in the City of Raleigh to retrieve the vehicles. Commissioner Madison stated he felt it would be good to stay within a 50 -mile radius and to also have the vehicles delivered. Mrs. Caldwell stated it was normal procedure to request FOB the County Garage. In addition, Ms. Caldwell stated she was requesting waiver of the five percent (5%) bid deposit. The consideration of this waiver was also made in 1991. This was done to assist vendors in Iredell County. Commissioner Madison stated that if the 58 bid deposit was waived, it should be on a pre -approved listing of vendors. MOTION by Commissioner Madison to extend a 50 -mile radius for the purchase of vehicles and eliminate the 5% bid deposit for equipment/vehicles under $100,000 but only on a pre -approved vendor list. VOTING: Ayes - 5; Nays - 0. REOUF T FOR APPROVAL OF BUDGET AMENDMENT 014: Mr. Carson Fisher, County Engineer, stated that in January, 1993, it was discussed with the board the possibility of the purchase and condemnation of five lots near the baler facility on Twin Oaks Road. The condemnation proceedings were "friendly," because there was an unclear title on the property. Discussions with the property owners suggested that this might be the best way to handle the matter. Mr. Fisher stated that since we were in a new budget year, this amendment was necessary to appropriate the funds for this year. Some progress is now being made through the county attorney's office for the condemnation proceedings. -19- Paul Wagner 3.30 Edwin Pope 10.84 Edwin Pope .17 Lorna Gilleland .61 James Bezanson 3.96 Cindy Dowell •87 Howard Brown .53 Palliser Furniture 2.37 Hubert Privette .69 David Privette .69 Jimmy Padgett 1.19 John Robbins .34 TOTAL $11,196.28 REQUEST FOR CLARIFICATION ON PROCESS FOR BIDDING VEHICLES: Mrs. Evie Caldwell, County Purchasing Agent, reiterated from the October 5 meeting that what she was requesting was clarification on the parameters in which to request bids for light vehicles. In 1991, bids were restricted to Iredell County vendors. It is now being requested to open this up to a radius of vendors within a distance from Statesville. One consideration already discussed was the potential problem of buying from vendors too far to travel to obtain warranty and repair work. Recently, Ms. Caldwell stated she had talked with the County Garage Director, and found out that currently we are dealing with dealers for warranty work when they were not the selling dealers. This has not been a problem. Chairman Haire asked about purchasing the vehicles through the State. Mrs. Caldwell stated that this has been discussed several times, however, it was always encouraged to buy locally. Cost comparisons have been done and it was found that the County can do as well, or better, by bidding locally rather than going on State contract. In the years past, it seems that the State contract is placed in the City of Raleigh to retrieve the vehicles. Commissioner Madison stated he felt it would be good to stay within a 50 -mile radius and to also have the vehicles delivered. Mrs. Caldwell stated it was normal procedure to request FOB the County Garage. In addition, Ms. Caldwell stated she was requesting waiver of the five percent (5%) bid deposit. The consideration of this waiver was also made in 1991. This was done to assist vendors in Iredell County. Commissioner Madison stated that if the 58 bid deposit was waived, it should be on a pre -approved listing of vendors. MOTION by Commissioner Madison to extend a 50 -mile radius for the purchase of vehicles and eliminate the 5% bid deposit for equipment/vehicles under $100,000 but only on a pre -approved vendor list. VOTING: Ayes - 5; Nays - 0. REOUF T FOR APPROVAL OF BUDGET AMENDMENT 014: Mr. Carson Fisher, County Engineer, stated that in January, 1993, it was discussed with the board the possibility of the purchase and condemnation of five lots near the baler facility on Twin Oaks Road. The condemnation proceedings were "friendly," because there was an unclear title on the property. Discussions with the property owners suggested that this might be the best way to handle the matter. Mr. Fisher stated that since we were in a new budget year, this amendment was necessary to appropriate the funds for this year. Some progress is now being made through the county attorney's office for the condemnation proceedings. -19-