HomeMy WebLinkAboutC.054.93009_0290 (2)It is Mrs. Caldwell's recommendation to prequalify all vendors
on the vendor list and that the vendor must be within a 50 -mile
radius from Statesville for purposes of travel for warranty and
general repairs. All vendors would be placed on the vendor list
and sign an agreement that they would respond to warranty and
general repairs within a three-day period to remain on the vendor
list whether a vehicle was purchased from them or not. Mrs.
Caldwell further advised that prequalification and dropping a
vendor for non-performance was within the County's authority. To
enhance the local participation of dealers she would like for the
5% bid deposit to be waived. In reference to the bidding of all
equipment, Mrs. Caldwell stated, it was becoming more and more
difficult to receive bid participation from vendors. She would
like the bid deposit dropped for all purchases of equipment and
apparatus that this statute can be used for to enhance the number
of bids.
Commissioner Haire asked about the 50 -mile radius and whether
or not this would be a burden on the County to get repairs done.
Mrs. Caldwell said she had discussed this with Jerry Lundy and
Bill Summers, Garage Director, and it was determined that 50 miles
was an acceptable range if they had to do so.
Commissioner Madison asked if it would be legal to write into
the bid specifications that any dealership over five miles from the
center of Statesville would have to pick up the cars for
repairs/warranty work and then return them to the County.
Mrs. Caldwell responded yes -- this could be written into the
specifications as long as it was an unbiased specification and it
was submitted with all of the requests to bid.
County Attorney Bill Pope asked for a clarification pertaining
to a proposed three-day response from a dealer for a warranty
repair. Does this mean the dealer has to pick the vehicle up, or
fix it?
Mrs. Caldwell answered that this means the dealer is making a
goodwill effort to make the repairs. The vehicle could be in their
bay and they might be ordering parts, and it is scheduled for the
repairs. it wouldn't be, "We'll get to it when we can."
The county manager asked what the current procedure was
pertaining to this problem.
Mrs. Caldwell said that performance was good now, because they
are taken back to the local dealer where they were purchased.
Usually within three days.
Chairman Haire asked if the County needed to change its
procedures to comply with the law and could the radius be changed
to perhaps 20 miles.
Mrs. Caldwell answered yes to both questions.
Commissioner Stewart said, "I don't know if we are circling
people in or circling them out. It seems unreasonable to me to
keep adding all the various requirements to the bid if we do not
want people outside 50, 40, or even 20 miles to bid. If we don't
want them to bid we should just say so. However, if this is
against the law, we should have people submit bids similar to the
methods used in other counties."
Commissioner Stewart suggested to the group that the matter
be tabled until October 19, so the group can come up with
reasonable criteria.
HERD= FOR ADOPTION O�TOM
p WAINTNr To THOIWUGHFME PLAN XAP; Mr. Lundy advised that in the
past there was approval of the County -Wide Thoroughfare Plan that
was sent back to DOT for their adoption. The DOT now requests that
the resolution be adopted. It does not change anything already
approved.
OCT 51993 2�S