HomeMy WebLinkAboutC.054.93010_1169IREDELL COUNTY BOARD OF COMMISSIONERS
SPECIAL MEETING MINUTES
JUNE 30, 2003
The Iredell County Board of Commissioners met for a called meeting on Monday,
June 30, 2003, at 7:00 p.m., in the Iredell County Government Center (Commissioners' Meeting
Room), at 200 South Center Street, Statesville, NC.
Present were:
Chairman Steve D. Johnson
Vice Chairman Godfrey Williams
Marvin Norman
Sara Haire Tice
Absent: Doug Madison
Staffpresent: County Attorney Bill Pope, Finance Director Susan Blumenstein, Library
Director Steve Messick, Purchasing Agent Evie Caldwell, Support Services Director
Jim Vernon, and Clerk to the Board Jean Moore.
Absent: County Manager Joel Mashburn
CALL TO ORDER by Chairman Johnson
INVOCATION by Chairman Johnson
REQUEST FOR APPROVAL OF THE BIDS FOR THE NEW LIBRARY: Support
Services Director Vernon said multi -prime and single -prime construction bids for the new library
were recently received and opened. He said G.S. 143-129 dictated that the bids had to be
awarded to the lowest, responsive bidder. Vernon said the low bidder in the single -prime
method was B.H. Bryan Construction in the amount of $3,905,708. He said the low bidder in the
multi -prime method was also B.H. Bryan with a total bid of $3,823,547 (general contractor =
$2,721,329; electrical = $$334,200; mechanical = $638,118; and plumbing = $129,900). Mr.
Vernon said both methods included Alternate I (the "hulling in" of the entire square footage of
the basement) and Alternate 2 (a higher grade of carpet). He continued by saying the monetary
difference between the two construction methods was $82,161.00, and that $5,035,000 (initial
estimated cost of $4.8 million plus $235,000 for the "hulling in") had been budgeted.
Vernon said that due to the bids being lower than anticipated, the staff had been
discussing an upfit on Alternate i#1. He said the statutes would allow this by a change order. Mr.
Vernon said that once the board approved the construction method, or the bids, the staff could
then negotiate on the costs associated for the upfit (preparing the lower level for the children's
services area). Vernon said that if the negotiated costs were not considered fair, new bids could
be requested.
Commissioner Williams asked if it would be permissible to add other alternates if they
were needed.
Vernon said he felt that when a contract was signed a change order could be issued. He
said the statutes might address a certain percentage amount that could be undertaken in a project,
but he didn't know for sure. Vernon said there was a "given" that a $5 million project wouldn't
be undertaken with change orders amounting to $4 million. He said the intent was not to
circumvent the bidding laws.
Purchasing Agent Caldwell said the statutes did not address any contract percentages or
dollar amounts that could be used in a change order. She said the work would not be considered
an "alternate" -- it would be considered a change order. Caldwell said, "The items listed in the
bids as alternates must stand as they are." She said a change order for the lower level would not
be changing the scope of the project because the staff would still be staying in the footprint of the
building.
Commissioner Williams asked if the relocation of the children's area would require
extensive layout changes.