HomeMy WebLinkAboutC.054.93011_0958 (2)supervision of the county manager. The duties of purchasing agent may be combined with
those of any other office or position.
(Ord. of 8-5-75, § III)
Sec. 2-30. Same—Responsibilities.
Subject to the provisions of this article and state law, the purchasing agent shall:
(1) Pufehase Review and approve all supplies, materials, equipment and contractual
services required by the agencies in estimated amounts of(S5,OW-00) or-
less one thousand dollars ($1,000.00) or more by means of printed purchase order or contract;
(2) Submit to the board of commissioners for award contracts for purchases of supplies,
materials, equipment and contractual services in estimated amounts in excess of taveaty
ninety thousand dollars ($90,000.00), unless excepted by GS
143-129e;
(3) Develop and use standard speei€eetiens terms and conditions to the greatest extent
possible for purchase orders and contracts;
(4) Transfer between agencies, and the eentrel surplus storeroom, such supplies, materials,
fids or equipment that are necessary
for the operations of the agency;
(5) Utilize the most effective methods, prescribed by NC law, to exchange, trade-in, sell or
discard those supplies, materials and equipment that are obsolete, surplus, or unused and that
are found by the county manager not to be required for public use;
(6) Develop standard forms and conditions of invitations to bid; and pxrehase orders
(7) Develop and prescribe the use by agencies of forms required in carrying out the
provisions of this article;
(8) obtain and maintain a list of all items and seMees requifed by using ageneies and an
aqumnte af the amountAssist using agencies in determining_ quality and quantity of items and
services to be used within a designated time period;
(9)
refemnee;
(10)
supply Review, approve and maintain all standing contracts for services, supplies materials
and equipment needs of agencies, to be delivered over the term of the contract;
(11) Maintain a eurmat inveme contracts with substantial discounts on common items
as is are required to meet the needs of
using agencies;
(12) Undertake wheFe pessible effieieneies ean be Fealize joint purchasing of items with
other counties, municipalities or regional organizations, and use the "piggy king"
procedures_ prescribed by law, where possible efficiencies can be realized;
(13) Aggregate requirements for supplies, materials and equipment before putting the items
up for bid in order to reduce purchase transactions and secure the best possible price;
(14) Ensure that sufficient funds are available to cover the intimated cost of a requested
purchase; in cases where funds are not sufficient the purchasing agent shall secure approval of
the county manager before making the purchase or advise as to proper procedure for funds
transfer;
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