HomeMy WebLinkAboutC.054.93011_0421 (2)Alternate 1 — alternate price to provide emergency generator
a. Separate electrical prime contract (Salem Electric Co.) $60,900
b. Single Prime Contract (Southside Constructors, Inc.) $75,000
Mr. Vernon said MBAJ, the architects for the building, had thoroughly reviewed the
references for all of the separate prime and multi -prime bidders, and they had found no reason to
object to the awarding of any contracts. He recommended that the separate -prime bidders with a
combined cost of $5,997,750.00, along with Alternate 1 from the separate electrical prime bid
from Salem Electric at $60,900.00, be awarded the project. Vernon said the $6 million was
within the budget, but it was higher than anticipated. He said steel and concrete costs had risen in
the past few months, and this was one of the reasons. Mr. Vernon said the April 2004 project
estimate was $5,960,000.00, but this did not include "soft" costs (FF&E, testing design fees, and
reimbursables) and the generator (alternate).
Commissioner Madison said the architects had provided an estimate of $6.5 to 6.8
million. He said the amended capital project ordinance (distributed at the meeting) placed the
project at $6,950,000.00 with $187,000.00 worth of contingencies. Madison asked if this was
correct.
Vernon said the $6.9 million was now correct.
Madison said that if the contingency money wasn't used in the project, it would still be
over budget.
Vernon said most of the bids were "extremely tight."
Madison asked if the staff had approached the bidders in an effort to find the quarter of a
million overage.
Vernon said the staff had not done value engineering. He said the project had been
"pared to the bone" at the onset, but the staff could talk with the bidders.
Madison said the eight or ten percent overage in the estimate was unacceptable. He
asked how long it would take to consult with the bidders.
Vernon said perhaps a week.
Rob Johnson with MBAJ said the bids -- bricks and mortar wise -- were within "half a
percent of the mark." He said his company was at the direction of the board of commissioners,
but in the current bidding climate, he wasn't sure the timing would be working towards the
county's advantage.
Madison said he wasn't suggesting that the architects go back to the drawing board. He
said he was, however, suggesting that someone approach the contractors to find out if any
"efficiencies" could be found to make the project come in closer to budget -- $6.5 million.
Commissioner Norman asked the life of the bids.
Vernon said 60 days.
OTIO by Commissioner Madison to direct the staff to return to the bidders in an
effort to locate a $250,000 reduction through value engineering and to report back in two weeks.
Chairman Johnson said he agreed with Mr. Madison.
VOTING: Ayes — 5; Nays — 0.