HomeMy WebLinkAboutC.054.93009_1196 (2)the County always advertises that it reserves the right to reject
all proposals submitted. Mr. Mashburn mentioned that the ad hoc
committee could not reach a consensus pertaining to the clause " or
to offer all bidders an opportunity to upset by at least 5% of the
highest bid."
The county attorney said he had talked to the staff at the
Institute of Government again. The IOG representatives were
uncomfortable with the term "net worth." The reason being that
bidders might be governmental agencies or other nonprofits who do
not have net worth but have a fund balance. Also, the IOG staff
was unenthusiastic about the upset bid idea. The Institute staff
did not say it was unlawful; however, they said it was cumbersome
and might lead to a court challenge. All statutory stipulations
should be followed to minimize the chance of litigation. If the
upset bid idea is abandoned, potential litigation liability will
probably be lessened.
Commissioner Boone asked if the IOG staff had a better term to
be used instead of net worth. Mr. Pope said the Institute
employees did not. He asked Mrs. Blumenstein her thoughts, and she
recommended that equity be used. This will cover either net worth
or fund balance.
MOTION by Commissioner Boone to adopt the RFP as revised by
the county manager with these two changes: (1) net worth be
amended to read equity and (2) the phrase "or to offer all bidders
an opportunity to upset by at least 5% of the highest bid be
deleted."
Commissioner Boone said it was his understanding that the upset
bid process might present some legal problems. In addition, common
sense shows that if there is an upset procedure the initial offer
tends to be lower.
Commissioner Madison said the final offer tends to be higher.
He said he could abide by the RFP either way. He did feel that the
upset bid process would get the County more money.'
Commissioner Johnson said his primary concern was to limit the
County's future liability for indigent care.
VOTING: Ayes - 5; Nays - 0.
REQUEST FROM REGISTER OF UNDO FOR BUDGET AMENDMENT PERTAINING
TO REMOTE ACCE88: Chairman Haire advised that this matter was
discussed during the agenda briefing.
MOTION by Commissioner Johnson to grant Budget Amendment #24
in reference to the request of the Register of Deeds pertaining to
remote access.
VOTING: Ayes - 5; Nays - 0.
MOTION by Commissioner Johnson to restrict any excess revenues
over expenditures for future system upgrades.
VOTING: Ayes - 5; Nays - 0.
DISCUSSION ON JAIL RENOVATION/CONSTRUCTION BIDS: The county
manager said that the last time that John Hill of J.N. Pease did a
presentation a final cost estimate was not available. The
construction documents have now been through the estimators and a
cost of $3,954,341 has been determined. The manager pointed out
the estimators call this amount a mid -point of a range. It can be
lower or higher. The original cost estimate by John Hill was $3.6
million. A reduction of $160,000 has been found by using a regular
gray concrete that could be painted instead of using the white
cement with the exposed aggregate ($120,000). (The present jail is
a painted building.) Some other items ($40,000) could be deleted
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