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HomeMy WebLinkAboutC.054.93010_1169 (2)IREDELL COUNTY BOARD OF COMMISSIONERS SPECIAL MEETING MINUTES JUNE 30, 2003 The Iredell County Board of Commissioners met for a called meeting on Monday, June 30, 2003, at 7:00 p.m., in the Iredell County Government Center (Commissioners' Meeting Room), at 200 South Center Street, Statesville, NC. Present were: Chairman Steve D. Johnson Vice Chairman Godfrey Williams Marvin Norman Sara Haire Tice Absent: Doug Madison Staffpresent: County Attorney Bill Pope, Finance Director Susan Blumenstein, Library Director Steve Messick, Purchasing Agent Evie Caldwell, Support Services Director Jim Vernon, and Clerk to the Board Jean Moore. Absent: County Manager Joel Mashburn CALL TO ORDER by Chairman Johnson INVOCATION by Chairman Johnson REQUEST FOR APPROVAL OF THE BIDS FOR THE NEW LIBRARY: Support Services Director Vernon said multi -prime and single -prime construction bids for the new library were recently received and opened. He said G.S. 143-129 dictated that the bids had to be awarded to the lowest, responsive bidder. Vernon said the low bidder in the single -prime method was B.H. Bryan Construction in the amount of $3,905,708. He said the low bidder in the multi -prime method was also B.H. Bryan with a total bid of $3,823,547 (general contractor = $2,721,329; electrical = $$334,200; mechanical = $638,118; and plumbing = $129,900). Mr. Vernon said both methods included Alternate I (the "hulling in" of the entire square footage of the basement) and Alternate 2 (a higher grade of carpet). He continued by saying the monetary difference between the two construction methods was $82,161.00, and that $5,035,000 (initial estimated cost of $4.8 million plus $235,000 for the "hulling in") had been budgeted. Vernon said that due to the bids being lower than anticipated, the staff had been discussing an upfit on Alternate i#1. He said the statutes would allow this by a change order. Mr. Vernon said that once the board approved the construction method, or the bids, the staff could then negotiate on the costs associated for the upfit (preparing the lower level for the children's services area). Vernon said that if the negotiated costs were not considered fair, new bids could be requested. Commissioner Williams asked if it would be permissible to add other alternates if they were needed. Vernon said he felt that when a contract was signed a change order could be issued. He said the statutes might address a certain percentage amount that could be undertaken in a project, but he didn't know for sure. Vernon said there was a "given" that a $5 million project wouldn't be undertaken with change orders amounting to $4 million. He said the intent was not to circumvent the bidding laws. Purchasing Agent Caldwell said the statutes did not address any contract percentages or dollar amounts that could be used in a change order. She said the work would not be considered an "alternate" -- it would be considered a change order. Caldwell said, "The items listed in the bids as alternates must stand as they are." She said a change order for the lower level would not be changing the scope of the project because the staff would still be staying in the footprint of the building. Commissioner Williams asked if the relocation of the children's area would require extensive layout changes.