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HomeMy WebLinkAboutC.054.93008_2243z': MOTION from Commissioner Madison to approve the request for abandonment of the maintenance of a portion of S. R. 1821E, York Spann Road, as designated by the Department of Transportation. VOTING; Ayes - 5; Nays - 0. SPACE AND EQUIPMENT FOR CLARK'S OFFICE: Mrs. Betty Baity, Clerk of Court spoke in reference to a need for additional space in her office. Mr. Lundy has been gathering information to create additional filing space for the office of the Clerk of Court. Mrs. Beatty likes the system Mr. Lundy has presented to create additional space and feels it will be helpful to her office by creating more space and keep her in compliance with the American Disabilities Act. She feels this would fulfill her space needs for at least five years. Mr. Lundy has secured some prices and thinks the cost would be somewhere around $23,000. Mrs. Blumenstein said there was $167,000 in the Contingency Fund, part of which can be transferred with a budget amendment to Courts - Capital Outlay, to cover the cost of these cabinets. The board instructed staff to seek bids for this equipment and bring them back to the next meeting. SHERIFF'S DEPARTMENT - LAKE PATROL BOAT: Mrs. Caldwell presented the following bids: BIDDER BOAT MODEL DELIVERY BID PRICE Parker Marine Enter. Mercruiser/Bravo II 60 days 40,848 25' deep "V" extended cabin (negotiated to $39,900) Parker Marine Alt. 1 Same as primary bid 60 days 38,820 modified "V" extended cabin Parker Marine Alt. 2 Parker/25 ft deep "V" Sport cabin 60 days 36,693 Parker Marine Alt. 3 Parker/25 ft mod. 60 days 34,185 "V" Sport cabin Privateer Boat Co. Privateer/2400 No bid/No deposit 60-90 days 39,750 Commissioner Madison inquired why only $23,000 was budgeted for this boat and it is costing more than $40,000. It was stated by the Sheriff that a heavier boat is being purchased than was originally estimated for the budget. They think the maintenance will be less by purchasing a heavy duty boat. Staff was recommending the main bid which was negotiated to $39,900. The county commissioners discussed whether or not the extended cabin was needed. Commissioner Boone questioned the cost of the extended cabin. He said you are gaining 39" length in space, and that is approximately 18 square, for $3200. Sheriff Lloyd thought it would be advantageous to have the modified cabin. After further discussion, MOTION from Commissioner Boone to accept the Alternate /2 bid at $36,693. VOTING: Ayes - 5; Nays - 0. HEALTH DEPARTMEK - NIC PROGRAM - BUDGET AMENDMENT :23: Mr. Bill Mashburn, health director, presented the request for the board to amend the budget to accept additional WIC funds in the amount of $2,441. These funds are coming to the County from the State WIC agency. No local funds will be required for a match. MOTION from Commissioner Madison to approve the Budget Amendment x23 and accept the $2,441 for the WIC nutrition program. VOTING: Ayes - 5; Nays - 0. TAX COLLECTIONS - TOWN OF TROUTMAN - CONTRACT /93-07: Mr. Ketchie presented this contract to the board which will begin with the 1993 taxes forward. MOTION from Commissioner Madison to approve this contract as presented. VOTING: Ayes - 5; Nays - 0. TAE COLLECTOR'S OFFICE - REQUEST FOR RELEASE FROM LATE PAYMENT PENALTY: Mr. Ketchie presented a letter from Marjorie A. Holleman asking for credit of $19.35 late payment fee because of a discrepancy with the postmark. Mrs. Holleman said the envelope was placed in the Broad Street mail box in front of the post office at approximately 12:00 Noon on January 5, 1993; however, it was not postmarked until January 6th, which made it appear late to the Tax Collector. A sworn statement was presented showing the mailing was accurate as stated: and according to the Machinery Act with such a statement, the county commissioners may forgive the late payment fee. MOTION FROM Commissioner Madison to forgive the penalty of $19.35. VOTING: Ayes - 5; Nays - 0. HEALTH DEPARTMENT - REVIEW OF CHANGE ORDER R-5: Mr. Mashburn discussed this Change Order with ' the board. While no board action is required, Mr. Mashburn is required to make a report to the board of the change order. This is a group of small charges totaling $3,523 for additional electri- cal work. Mr. Carson Fisher gave a report on the actual changes and why they were made.