HomeMy WebLinkAboutC.054.93008_1070 (2)625
Staff present: J. Wayne Deal, County Manager
William P. Pope, County Attorney
Alice Fortner, Clerk to the Board
F. William Furches, Jr., Finance Officer
CALL TO ORDER By Chairman Hedrick
EXECUTIVE SESSION: MOTION from Chairman Hedrick to enter executive session for the purpose of
discussing threatened litigation on contract and personnel matters.
VOTING: Ayes - 5; Nays - 0.
MOTION from Commissioner Mills to adjourn from executive session.
VOTING: Ayes - 5; Nays - 0.
THREE-YEAR CONTRACT WITH D. A. ERVIN AND COMPANY, CERTIFIED PUBLIC ACCOUNTANTS, FOR PERFORMING
THE COUNTY'S ANNUAL AUDIT: This matter was discussed at the board's June 17th meeting and delayed
because the county attorney was not present at the meeting. A letter from David Ervin dated June
6th was discussed at the June 17th meeting, and it was decided by the board members to refrain from
taking any action until the county attorney had an opportunity Lo read the letter and advise the
board.
Two of the three years' work contracted with the D. A. Ervin Company have been performed. In
the remaining year, Mr. Ervin has asked that his fee be increased to $18,000.
Mr. Ervin spoke regarding his request and cited some unforeseen problems he encountered during
the first two years of his audit; namely, internal accounting problems with grant accounts, lack of
accrual basis accounting, single audit concept, and report disclosures. He said he had 2,000 hours
invested in learning what is going on.
Commissioner Mills said he thought the board had three alternatives:
(1) Increase fee to $18,000;
(2) Negotiate that figure;
(3) Hold to original contract
Mr. Ervin said at the time of bidding he was told by the county manager that his bid was
unusually low, and he was given an opportunity to withdraw his bid under the circumstances. Mr.
Ervin preferred to execute the contract at the bid amount.
MOTION from Commissioner Mills to legally release the D. A. Ervin Company from the contract for
the audit of the 1985-86 fiscal year.
VOTING: Ayes - 5; Nays - 0.
The county manager recommended that in the interest of time the board needed to proceed with
retaining another firm to perform the 1985-86 audit. Mr. Deal has talked with Barnard and Foster,
who were the second low bidders at the time of awarding this contract. These company officials
agreed to do the work at their original bid price, $15,500 for a one-year contract.
MOTION from Chairman Hedrick to award the contract to Barnard and Foster for $15,500 for the
year 1985-86, ending June 30, 1986.
VOTING: Ayes - 5; Nays - 0.
DISCUSSION OF THE 1/2 PER CENT SALES TAX LEGISLATION: Chairman Hedrick and the other members
of the board discussed contacting the legislators in Raleigh to encourage them to support the
enactment of the additional 1/2 per cent sales tax. The chairman instructed the county manager to
send telegrams to the two senators since the bill will have had its third reading in the House of
Representatives this evening.
DISCUSSION OF FY 1986-87 BUDGET: The county commissioners continued discussion of the proposed
1986-87 budget with the county manager and the finance officer. A new program, Personal Care, was
discussed at the June 18th budget meeting. The county manager recommended that this program not be
enacted until proven feasible.
Commissioner Crosswhite raised a question about lease/purchase in lieu of outright purchasing;
Commissioner Murdock inquired about the travel budget.
The board discussed the possibility of hiring a physician which would eliminate the necessity
of having so many physician contracts, etc. Mr. Deal said a doctor could be used to look after the
clinics, do physicals for new employees, perform the physician duties at the county jail, and many
other duties. After further discussion, the county manager said he would compile the data on having
an on -staff physician and bring it back to the board at the next meeting.
' The board also discussed the Work Fare Program proposed on June 18th by the Social Services
Director, Mr. Don Wall. Commissioner Mills said he would like to do the program if it would be