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31, 1986, Mrs. Troutman said all listing would be done at the county office.
MOTION from Commissioner Mills to extend the tax listing period to February 15, 1986.
VOTING: Ayes - 5; Nays - 0.
PRESENTATION OF ANNUAL AUDIT, 1984-1985 FISCAL YEAR: Mr. Bill Furches, Finance Officer, had
mailed each of the board members a copy of the annual audit performed under the audit contract with
D. A. Ervin and Company, Mooresville.
The board discussed the fund balance briefly. The fund balance is now at $1.8 million, which
is 7.9% of the total budget amount. Mr. Furches said he would like to see us have a larger fund
balance because of the cash flow capabilities during the low period of tax collections.
COUNTY VEHICLE USE POLICY: The board had received through the agenda mail -out a copy of the
proposed County Vehicle Use Policy. Mr. Furches discussed this policy with the board at this time.
Mr. Furches said the policy meets the Internal Revenue Services' regulations for vehicle use and
addresses proper care of the county's vehicles by those employees who drive them.
Mr. Wayne Deal, county manager, said most of these policies were now being followed by the
staff at this time; it was the intention to get this policy in writing.
One of the matters addressed in the policy is the appointment of a committee to review acci-
dents that occurred when driving county vehicles. Mr. Bill Pope, county attorney, recommended that
the findings of this committee be turned over to the county attorney.
The County Vehicle Use Policy is to be placed on the February 4, 1986 agenda for final approval
by the board.
BIDS FOR VAN AT SHERIFF'S DEPARTMENT: Mr. Bill Furches, finance officer, presented the bids
for the van at the sheriff's department to the board. These formal bids were opened by the county
on January 17, 1986.
The following bids were received:
DEALER BID
Boggs Motor Company $12,833.30 (exceptions)
Bell & Howard Chevrolet $13,668.42
Mooresville Motor Company $14,358.00
The amount of $13,200 was budgeted for this vehicle, and it is to be used for the Canine
Officer for drug information, crime prevention, and other needs as they arise.
The recommendation from staff was for the low bidder, Boggs Motor Company, to be awarded the
bid. After a discussion of the bids, it was the consensus the board that the air conditioning
quotations were not equally considered by all the bidders, and Mr. Furches was asked to do further
review of all the bids by eliminating the dual air conditioning from all the bids for an equal
comparison.
INSURANCE FOR ROPES COURSE: Mr. Jim Wall, Acting Recreation Director, came before the board
to discuss the possibility of acquiring insurance for the Camp Adventure Program (Ropes Course).
This program has presently been cancelled because of lack of liability insurance. It was reported
to the board that Webb Insurance Agency says the insurance is available at a premium rate of $5,000
to $10,000 annually.
During the course of the discussion, a question was raised regarding the possibility of raising
the fee charged for the Camp Adventure Program to offset the premium cost of the liability insur-
ance. This fee charged would be based on a "reasonable expectation" of the number of participants
in the program. Commissioner Mills said he thought the fee presently established should be looked
at to see if it is in line with the expenses.
Mr. Bill Pope, county attorney, said as long as the county has adequate insurance, he would
feel comfortable with the ropes course continuing.
MOTION from Commissioner Mills that we allow the county manager and the recreation department
to work out the fee for the Camp Adventure Program based partially on the premium cost of the
liability insurance that will be purchased for this program.
Further, the liability insurance that is being purchased is not "all risk" insurance; it is
purely general liability that pays only where the county has liability. The liability insurance
will not pay every claim; it only pays where the county has some negligence.
The county is not waiving its immunity except to the exent that insurance is available.
VOTING: Ayes - 5; Nays - 0.
MOORESVILLE AMBULANCE SERVICE: Mr. 4ohn Fleming, Emergency Medical Services Director, and Mr. ,
Wayne Deal, County Manager, discussed with the board a proposal for acquisition of the Mooresville